If further information is required, contact the MPA, Office of Procurement, Teresa M. Barnes, Procurement Officer at

Transcription

1 MARYLAND PORT ADMINISTRATION OFFICE OF PROCUREMENT INVITATION FOR BIDS (hereinafter IFB ) SMALL BUSINESS RESERVE SOLICITATION REFERENCE NO IT FIBER OPTIC NETWORK INFRASTRUCTURE UPGRADE WTC August 7, 2014 The Maryland Port Administration (hereinafter "MPA" or Administration ) is contracting for all labor, supervision, materials, equipment and expertise required to integrate a new FIBER OPTICS RUN into the backbone of the CCTV system currently in place within the World Trade Center Baltimore, Maryland. The Contract shall be performed in accordance with the attached terms, specifications, and Maryland Port Administration Terms and Conditions Contracts for Services (Attachment I). Completed responses shall be received by the MPA no later than the time and date specified. This Solicitation is being conducted solely on emarylandmarketplace. Bids will only be accepted online through emarylandmarketplace. Anyone with questions or interested in becoming a member of emarylandmarketplace should contact emarylandmarketplace Help Desk at or go to the following website: All bid responses must be submitted through emarylandmarketplace at no later than 11:00 AM, on August 28, BID OPENING: After the deadline for receipt of bids has passed, there will be a public bid opening at 11:30 AM on August 28, The public bid opening will consist of the Procurement Officer going online and opening bids electronically in emaryland Marketplace, in accordance with and subject to COMAR and the Maryland Public Information Act. Once opened by the Procurement Officer, bids submitted on emaryland Marketplace will be available for public inspection. Documents attached to bids on emaryland Marketplace are not publicly viewable on emaryland Marketplace; however, upon request the Procurement Officer will make available copies of attachments to bids or will arrange for viewing of the documents electronically on emaryland Marketplace, in accordance with and subject to COMAR and the Maryland Public Information Act. , FAX, Mail, or Hand Delivery bids will not be accepted. If further information is required, contact the MPA, Office of Procurement, Teresa M. Barnes, Procurement Officer at MINORITY BUSINESS ENTERPRISES ARE ENCOURAGED TO RESPOND TO THIS SOLICITATION. Prospective Offerors who have received this document from emarylandmarketplace, or who have received this document from a source other than the Procurement Officer, and who wish to assure receipt of any changes or additional materials related to this should immediately contact the Procurement Officer and provide their name and mailing address so that amendments or other communications can be sent to them.

2 TABLE OF CONTENTS Page 1 Page 2 Page 5 Page 10 Cover Page Table of Contents Section I Instructions to Bidders Section II Specifications ATTACHMENTS Attachment I - Attachment II - Maryland Port Administration Terms and Conditions Contracts for Services Bid Proposal Affidavit Attachment III - Contract Affidavit Attachment IV - Contractor s Environmental Handbook 2

3 NOTICE TO BIDDERS SMALL BUSINESS RESERVE PROCUREMENT This is a Small Business Reserve Procurement for which award will be limited to Certified Small Business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, , Annotated Code of Maryland, and who are registered with the Department of General Services Small Business Reserve Program are eligible for award of a contract CRITERIA FOR QUALIFICATION AS A MARYLAND SMALL BUSINESS ENTERPRISE Effective October 1, 2012 State Finance and Procurement Article, Annotated Code of Maryland, (c) Small business means: (1) A certified minority business enterprise, as defined in of the State Finance and Procurement Article, Annotated Code of Maryland, that meets the criteria specified under paragraph (2) of this provision; or (2) A business, other than a broker, that meets the following criteria: (i) (ii) (iii) The business is independently owned and operated; The business is not a subsidiary of another business; The business is not dominant in its field of operation; and (iv) 1. a. The wholesale operations of the business did not employ more than 50 persons in its most recently completed 3 fiscal years; b. The retail operations of the business did not employ more than 25 persons in its most recently completed 3 fiscal years; c. The manufacturing operations of the business did not employ more than 100 persons in its most recently completed 3 fiscal years; d. The service operations of the business did not employ more than 100 persons in its most recently completed 3 fiscal years; e. The construction operations of the business did not employ more than 50 persons in its most recently completed 3 fiscal years; and 3

4 f. The architectural and engineering services of the business did not employ more than 100 persons in its most recently completed 3 fiscal years; or 2. a. The gross sales of the wholesale operations of the business did not exceed an average of $4,000,000 in its most recently completed 3 fiscal years; b. The gross sales of the retail operations of the business did not exceed an average of $3,000,000 in its most recently completed 3 fiscal years; c. The gross sales of the manufacturing operations of the business did not exceed an average of $2,000,000 in its most recently completed 3 fiscal years; d. The gross sales of the service operations of the business did not exceed an average of $10,000,000 in its most recently completed 3 fiscal years; e. The gross sales of the construction operations of the business did not exceed an average of $7,000,000 in its most recently completed 3 fiscal years; and f. The gross sales of the architectural and engineering services of the business did not exceed an average of $4,500,000 in its most recently completed 3 fiscal years. Further information on the certification process is available at and click on the Small Business Reserve hyperlink 4

5 SECTION I INSTRUCTIONS TO BIDDERS 1. PURPOSE The Maryland Port Administration (hereinafter "MPA" or Administration ) is contracting for all labor, supervision, materials, equipment and expertise required to integrate a new FIBER OPTICS RUN into the backbone of the CCTV System currently in place within the World Trade Center Baltimore, Maryland. 2. ISSUING OFFICE Maryland Port Administration Procurement Office World Trade Center, Baltimore, 401 E. Pratt Street Eleventh Floor, Suite 1100 Baltimore, Maryland Procurement Officer: Teresa M. Barnes Telephone Number: (410) Fax Number: (410) tbarnes@marylandports.com 3. TIME FOR RECEIPT OF BIDS In response to this IFB, Bidders are instructed to submit their bids at on or before 11:00 AM on August 28, Bids not received by the time and at the date indicated shall be rejected. 4. PROCUREMENT METHOD This solicitation shall be conducted in accordance with Section of the State Finance and Procurement Article, Annotated Code of Maryland and the Code of Maryland Regulations (hereinafter COMAR ) Specifically, the procurement method employed shall be competitive sealed bidding. 5. DURATION OF BID OFFER Bid pricing is irrevocable for ninety (90) days following the bid opening. However, the Procurement Officer may extend or reduce this period if he or she determines that it is in the State s best interest. 5

6 6. PRE-PROPOSAL MEETING MPA will conduct a prebid meeting on Tuesday, August 12, 2014 at 2:30PM in the Finance Conference Room, 11 th floor, World Trade Center, 401 E. Pratt Street. Baltimore, MD All attendees must preregister. Notify the Issuing Office with the following information no later than close of business on Friday, August 8, Company Name Individual full name first, middle, last Driver s license number and state of issuance 7. COMMUNICATIONS, QUESTIONS, AND INTERPRETATIONS - PRIOR TO BID OPENING Any information regarding the requirements or the interpretation of any provision, condition, obligation or specification of this IFB, including all attachments, shall be requested, in writing, from the Procurement Officer, and delivered no later than 10 days prior to the scheduled date of bid opening. Responses to questions or inquiries having any material effect on the bids shall be made by written addenda, or by written notice sent to all prospective bidders. Do not make verbal inquiries; do not change or alter the bid forms or place additional terms and conditions in the bid response. 8. INVESTIGATION The bidder, by submitting its bid, acknowledges that it has investigated and satisfied itself as to the terms and conditions affecting the work solicited hereunder, including, but not restricted to, all drawings, plans, and specifications set forth herein. Any failure by the Contractor to acquaint itself with the available information shall not relieve it from responsibility for estimating properly the difficulty or cost of successfully performing the work. The Administration assumes no responsibility for any conclusions or interpretations made by the Contractor on the basis of the information made available by the Administration. 9. AMENDMENTS TO INVITATION FOR BIDS A. Form. Each amendment to an IFB shall be in writing and included and identified as such in the bid. B. Acknowledgements. By submitting a bid, the bidder is acknowledging receipt of all amendments to the solicitation. 10. RESIDENT BUSINESS PREFERENCE A. When awarding a Contract by competitive sealed bidding, if the State in which a nonresident firm submitting the lowest responsible bid is located gives a competitive advantage to its resident businesses, a procurement agency may give an identical competitive advantage to the Maryland firm submitting the lowest responsive and responsible bid in order to determine Contract award. B. A competitive advantage may include: 6

7 (1) A percentage preference; (2) An employee residency requirement; (3) Any other provision that favors a nonresident firm over a Maryland firm. C. This provision shall not apply if it conflicts with any Federal grant or regulation affecting this Contract. 11. BID EVALUATION AND AWARD General. The Contract is to be awarded to the responsible and responsive bidder whose bid meets the requirements as set forth in the IFB, and is the lowest cost as shown on emarylandmarketplace. Upon determination of the lowest bidder, review of the bid for responsiveness, and satisfaction that the bidder is responsible, the Administration requires the successful bidder to submit an executed copy of the Contract Affidavit (Attachment III) five (5) days after notice of intent to award. 12. MULTIPLE OR ALTERNATE BIDS Multiple or alternate proposals will not be accepted. 13. BID PROTESTS AND CLAIMS Protests and claims (or disputes) may not be filed electronically, including by any of the means specified in COMAR B(2). This provision shall not be construed as permitting or prohibiting other electronic transactions relating to this procurement. Protests and claims are governed by COMAR CERTIFICATION CONFLICT MINERALS THAT ORIGINATED IN THE DEMOCRATIC REPUBLIC OF THE CONGO OR NEIGHBORING COUNTRIES 1. (a) In this section the following words have the meanings indicated. 2. (b) (1) Conflict mineral means a mineral or mineral derivative determined under federal law to be financing human conflict. (2) Conflict mineral includes columbite-tantalite (coltan), cassiterite, gold, wolframrite, or derivatives of these minerals. (c) Noncompliant person means a person: (1) That is required to disclose under federal law information relating to conflict minerals that originated in the Democratic Republic of the Congo or its neighboring countries; and (2) For which the disclosure is not filed, is considered under federal law to be an unreliable determination, or contains false information. 7

8 3. By submitting a bid or proposal under this solicitation, the bidder or offeror agrees and certifies that it is not a noncompliant person and that it shall not become a noncompliant person during the term of this contract. 15. INVESTMENTS IN IRAN By submitting a bid or proposal in response to this solicitation, the bidder or offer certifies that the bidder or offeror: (1) is not identified on the list created by the Maryland Board of Public Works as a person engaging in investment activities in Iran as described in of the State Finance and Procurement Article, Annotated Code of Maryland, and (2) is not engaging in investment activities in Iran as described in ELECTRONIC TRANSACTIONS A. Under COMAR , unless otherwise prohibited by law, MPA may conduct procurement transactions by electronic means, including the solicitation, bidding, award, execution, and administration of a contract, as provided in the Maryland Uniform Electronic Transactions Act, Commercial Law Article, Title 21, Annotated Code of Maryland. B. Participation in the solicitation process on a procurement contract for which electronic means have been authorized shall constitute consent by the bidder/offeror to conduct by electronic means all elements of the procurement of that contract which are specifically authorized under the solicitation or the contract. C. Electronic means refers to exchanges or communications using electronic, digital, magnetic, wireless, optical, electromagnetic, or other means of electronically conducting transactions. Electronic means includes facsimile, electronic mail, internet-based communications, electronic funds transfer, specific electronic bidding platforms (e.g. emaryland Marketplace), and electronic data interchange. D. In addition to specific electronic transactions specifically authorized in other sections of this RFP (e.g., Section, Payment by Electronic Funds Transfer) and subject to the exclusions noted in this Section 1.37, the following transactions are authorized to be conducted by electronic means on the terms described: 1. The Procurement Officer may conduct this procurement using emaryland Marketplace, or facsimile to issue: (a) the solicitation (e.g. the RFP); (b) any amendments; (c) pre-proposal conference (if any) documents; (d) questions and responses; 8

9 (e) (f) (g) communications regarding the solicitation or proposal to any offeror or potential offeror including requests for clarification, explanation, or removal of elements of an offeror s proposal deemed not acceptable; notices of award selection or non-selection; and the Procurement Officer s decision on any protest or Contract claim. 2. An offeror or potential offeror may use or facsimile to: (a) ask questions regarding this solicitation; (b) reply to any material received from the Procurement Officer by electronic means that includes a Procurement Officer s request or direction to reply by or facsimile, but only on the terms specifically approved and directed by the Procurement Officer; (c) request a debriefing; or, (d) submit a No Bid Response to this solicitation. 3. The Procurement Officer, the State s Contract Manager and the contractor may conduct day-to-day contract administration, except as outlined in subsection E utilizing , facsimile or other electronic means if authorized by the Procurement Officer or Contract Manager. E. The following transactions related to this procurement and any contract awarded pursuant to it are not authorized to be conducted by electronic means: 1. submission of initial bids or proposals; 2. filing of protests; 3. filing of contract claims; 4. submission of documents determined by MPA to require original signatures (e.g. contract execution, contract modifications, etc); or 5. any transaction, submission, or communication where the Procurement Officer has specifically directed that a response from the contractor, bidder or offeror be provided in writing or hard copy. F. Any facsimile or electronic mail transmission is only authorized to the facsimile numbers or electronic mail addresses for the identified person as provided in the RPF, the Contract, or in the direction from the Procurement Officer or Contract Manager. 17. ACCESS TO WORLD TRADE CENTER The Contractor, its employees, all subcontractors, and their employees shall comply with all World Trade Center Baltimore security requirements. 9

10 SECTION II SPECIFICATIONS IT Fiber Optic Network Infrastructure Upgrade World Trade Center Baltimore, MD OVERVIEW The Maryland Port Administration (MPA) will integrate a new fiber optics run into the CCTV System backbone that is currently in place within the World Trade Center building - Baltimore, MD. The new fiber optics run will be installed to improve network infrastructure with home runs to the head end equipment for the cameras to be upgraded through the End of Life. The fiber will also provide sufficient capacity for future expansion to the extent specified in the fiber cable specifications of this Contract. The new fiber optics run is designed to supply fiber optic strands for each floor, from the basement up to the 28th floor telephone closet. This project involves the physical installation and testing of category 6 cable, fiber optic cable, and associated hardware components. DRAWINGS AND RISER DIAGRAMS WILL BE AVAILABLE PRIOR TO BID SUBMISSION, AFTER SIGNING NON-DISCLOSURE AGREEMENT. SCOPE OF WORK The work covered by this section includes the furnishing of all material, equipment and the performing of all labor to complete the Fiber Optic Network Infrastructure Upgrade for the CCTV System within the World Trade Center building as shown in drawings and/or as herein specified or directed by MPA Project Manager. The work shall include but is not limited to: 1. Provide 144 strand Unitized Tight-Buffered single mode fiber optic cable and run the fiber optic cable from the Lobby Level Computer Room through all telephone closets up to the 28th floor Telephone Closet; Provide a separate 144 strand single mode fiber optic distribution cable and run the fiber optic cable from Lobby Level Computer Room down to the Basement Telephone Closet. a. For the 144 strand running from Lobby Level Computer Room up through telephone closets to 28 th floor telephone closet, provide and account for a 10 foot service loop on each floor. Leave a 50 foot service loop on the 28 th floor telephone closet, un-terminated and coiled up neatly. b. All fiber optic cable is to be Single Mode, plenum rated. c. Cable pathways will include penetrating through fire stop and reapplying the same fire stop on to the top and bottom of the conduits. d. Existing conduits can be used for this fiber optic run or as directed by the MPA Project Manager. e. Label the exterior of the fiber optic cable specifically CCTV System Fiber Optics between floors where the cable is exposed from conduit to conduit. 2. Terminate all strands by Fusion Splicing Single Mode Fiber Optic pigtails with simplex SC polished connectors at the termination end, dust caps are to be left on the connectors not being used and/or plugged into any ports of the feed throughs on the LIU. 10

11 3. Lobby Level Computer Room This is where the head end equipment will be located. Provide and install 4RU LIU to house the fiber connections at this location. Terminate 144 strands for the fiber going from Lobby Level Computer Room up to 28 th floor Telephone Closet and terminate 144 strands for the fiber from Lobby Level Computer Room down to Basement Telephone Closet inside the 4RU LIU as well. Provide a 24 port 1RU patch panel for Category 6 cables and mount in the existing rack. Punch down the 12 ends of the Category 6 cables from Lobby Front Desk. 4. Lobby Front Desk Provide a 24 port 1RU patch panel for copper, mount to existing rack (exact location to be determined and coordinated by MPA Project Manager). Run 12 Category 6 cables from this location over to the Lobby Level Computer Room. Punch down the 12 Category 6 cables on to the 1RU patch panel at the Lobby Front Desk location. Leave a 40 foot service loop on the front desk side. 5. Basement Telephone Closet Provide and mount plywood, 8U rack and 4RU LIU. Provide and mount an additional 1RU LIU. Terminate 144 strands at this location in the 4RU LIU coming from the Lobby Level Computer Room. Provide and run a separate 12 strand fiber optic cable over to the Basement Electrical Closet. Terminate the 12 strands in the 1RU LIU. 6. Basement Electrical Closet Remove the existing mount that is holding up all of the network associated hardware components. Provide and mount plywood, 8U rack and 1RU LIU. Terminate the 12 strands coming from the Basement Telephone Closet in the 1RU LIU. Mount the old network hardware appliances into the 8U rack th Floor Remove the big cabinet that is housing the encoders and UPS. Provide and mount plywood, 8U rack and 1RU LIU. Mount the encoders and UPS on the 8U rack, UPS on the bottom of the new rack. Terminate 6 strands at this location to function as homeruns back to head end equipment. Coordinate with the MPA Project Manager to identify the exact location of the rack in this closet th Floor Telephone Closet Provide and mount plywood, 8U rack and 1RU LIU. Coordinate with the MPA Project Manager to identify the exact location of the rack in this closet. Terminate 12 strands at this location to function as homeruns back to head end equipment. Run a separate 12 strand fiber optic cable from the 14 th floor Telephone Closet down through the 13 th floor Telephone Closet and continuing over to the Computer Room in suite 1324 of the 13 th floor. Terminate the 12 strands on each end. All 24 ports on the 1RU LIU of 14 th floor will be utilized and have a connector/strand plugged into each port - 12 as homeruns, 12 as the separate fiber optic cable to Suite 1324 computer room. Provide a 1RU LIU in the existing standing rack in Suite 1324 Computer Room and terminate the 12 strands as well. Provide a 24 port patch panel for cat 6 in the 14 th floor 8U rack. Provide and run 6 category 6 cables to Suite Provide and run 6 category 6 cables to Suite Both runs to be punched down on the patch panel at the closet end and terminated to wall jacks in the suite end - Locations in both Suites to be determined by MPA Project Manager. 9. Coordinate with the MPA Project Manger to remove all the old/decommissioned copper cables, racks and components, and deliver to the MPA. 10. Provide warranty as specified in warranty section. 11

12 11. All fiber optic strands are to be labeled from a point to point type of identification scheme on the front of the LIU s (both 4RU LIU and 1RU LIU). 12. All copper cables are to be labeled from a point to point type of identification scheme on back side of the patch panels, labels placed around each category 6 cable. Each cable is to be punched down to the exact corresponding port on the other end. TECHNICAL REQUIREMENTS 1. Minimum Contractor Qualification a. Contractor shall have a minimum of 5 years experience installing and maintaining Local Area Network (LAN) systems wired via Fiber Optic or Category 6 cable, (or substantially equivalent minimum qualification in MPA s exclusive judgment), with the knowledge of: i. Fusion Splicing Connectors for Single Mode Fiber Optic Cable. ii. Running indoor Single Mode Fiber Optic Cable. iii. Installing and mounting LIU panels of various sizes. iv. Raceways/Pathways for cable via conduit. v. Terminating, testing and certifying Single Mode Fiber Optic and Category 6 cable. 2. Minimum Contractor s Technician Qualification a. The contractor s technician(s) performing the work shall have a minimum of 2 years verifiable experience of installing and maintaining LAN systems wired via fiber optic cable, (or substantially equivalent minimum qualification in MPA s exclusive judgment), with the knowledge of: i. Terminating Single Mode Fiber Optic Cable by Fusion Splicing pig tails with SC connectors. ii. Installing rack mounted LIU s and the functionality of LIU s. iii. Installing rack mounted patch panels for copper and the functionality of patch panels. iv. Terminating category 6 cable onto patch panels. v. Fire stopping conduits. vi. Testing and certifying Single Mode Fiber Optic Cable for continuity and end-toend insertion loss. vii. Physical installations of Fiber Optic Cable via conduit and the importance of protecting the cable. 12

13 QUALITY ASSURANCE 3. Compliance requirements: a. Comply with the latest edition of NFPA 70. b. Comply with the latest edition of Telecommunications Industry Association and Electronic Industry Alliance (TIA/EIA) unless directed otherwise. c. Comply with the latest edition of Building Industry Consulting Services International (BICSI) unless directed otherwise. d. Comply with TIA/EIA 568 B.3 for latest Fiber Optic Cable Performance Standards, Connectors and Connecting Hardware, Connector Loss and Splices. e. Comply with ITU Spec G.652 for standards of OS1/OS2 Single Mode Fiber Optic Cable. f. The fiber optic cable must comply with Nation Electrical Code Article 770. The contractor will follow all the compliance requirements stated above and as applicable to the WTC building. The specification provided must meet or exceed the compliance requirement. QUALITY CONTROL 1. All the fiber fusion splices will be terminated at the LIU s mounted within the designated racks. 2. All Category 6 terminations will be punched down onto the patch panels mounted within the designated racks. 3. Test and certify the copper and fiber optic cable connections we have determined from each of the termination points. a. Testing Fiber Optic Cable Test for continuity and end to end insertion loss. b. Provide fiber and category 6 test results, both hard copy and electronic copy to MPA prior to final acceptance. c. All cable test results must be passing. d. Failed cable test results will not be accepted. 2. MPA Project Manager will perform final walk through for approval of quality of work regarding all deliverables agreed upon within this contract. 3. The fiber optic cable must be secured onto the tray of the LIU s of some way. Zip Ties preferred. 4. Contractor shall perform Quality Control measures throughout the project to ensure the quality of the work and deliverables. 5. Cable management measures must be performed throughout every aspect of the cable runs by either using zip ties or Velcro. 13

14 MINIMUM EQUIPMENT SPECIFICATION The contractor shall meet or exceed the specification for: 1. 1RU LIU s a. Must have front mounted jumper management. b. Must be capable of accommodating a 24 slot panel for SC connections. c. Must be stackable. d. Provide the couplers/feedthroughs for SC connections, dust caps must be on the other end to prevent dust/debris from entering the other side where jumper cables will connect on front of LIU. e. Label the actual strands that are being used on the front of the LIU according to which location to which location type of nomenclature. f. Must have sliding shelves with some kind of fiber management within the shelves and be rack mountable. 2. 4RU LIU a. Must have front mounted jumper management. b. Must be stackable. c. Must be rack mountable. d. Provide couplers/feedthroughs for SC connections. 3. Single Mode Fiber Optic Cable a. Only 12 and 144 strand fiber optic cables approved within this project. b. Do not install bruised, kinked, scored or deformed cable. c. Must be Plenum rated 4. BACKBOARDS a. PLYWOOD, ¾ 48 X 96 INCHES FIRE RETARDANT TREATED 5. Wall Mounted Rack a. 8U racks must accommodate standard sized appliances. 6. Patch Panels a. Must be 24 ports, ability to accommodate category 5 or category 6 cables. b. Size must have bracket frame, must be 1 RU vertically mounted and compatible with 568A/B standards. c. Must be mounted onto the racks clarified within this project. d. Must have front mounted jumper management and front labels. 14

15 SUBMITTALS Submittals are to be provided to MPA prior to any installations related to this project unless otherwise stated for each type of document and specification. 1. Product Data: For the equipment, type of fiber optic cabling, category 6 cabling, rack components and hardware to include manufacturer s name, model, data sheets and ratings are to be submitted to MPA for final approval. 2. Shop Drawings: a. Provide pulling plan prior to installation of cable and rack mounted components including hardware and equipment. b. Provide rack elevations detail of where you are going to mount the LIU of each floor within the racks. c. Provide riser diagrams of both copper and the fiber optic cables, showing the layout and design for end to end termination points. 3. Identification Scheme: Fiber Optic and copper cabling labeling scheme is to be submitted to MPA for final approval. 4. Testing and Acceptance Plan: Indicate testing methods, testing device calibration, and interpretations of test results for field acceptance tests. Submit to MPA Project Manager for review and approval for the testing plan. Deliver the test plan at least 14 days prior to the scheduled start of the first test. The test plan shall detail the objectives of continuity and end-to-end insertion loss tests. The test shall clearly demonstrate that the system and its components fully comply with the requirements specified herein. 5. The final test results of both category 6 and Fiber Optic Cable are to be submitted to MPA Project Manager after all installations related to this project have been completed, both soft copy and hard copy. 6. As-Builts: Contractor shall provide as-builts and master drawings and related documents upon completion of the project including operation and maintenance manuals for any new/updated equipment or systems. The Contractor shall provide three (3) copies of both as-builts and master drawings and related documents in full size hard copy (bond paper) and electronic files (original design files and PDF files) on CD or DVD. Final payment shall be withheld until all required documents are delivered and accepted by the Administration. 7. As-Built drawings and related documents must show the specific installation of the new system(s) including modifications made during construction or changes made to a pre-existing system. These drawings and related documents will identify all modifications made to a pre-designed or preexisting system with tags and clouds to mark the specific changes. The date as-built modifications were submitted shall be marked on the as-built documents. Neat, clean and undamaged hand drawn red line markups on hard copy as-bid drawings and related documents scanned to CD or DVD are acceptable as-built submittals. Master drawings and related documents are new or updated documents that show the entire installed system without as-built markings or revisions of any kind. The master drawings and related documents are a clean set of drawings and related documents that 15

16 show the entire installed system at the time work is complete and accepted by the Administration. New bond paper prints (stapled or bound in sets) and electronic files on CD or DVD are acceptable master drawings and related documents. 8. As-Built and Master drawings and related documents shall include, but are not limited to: a. Points or Device Lists fully identified, described and cross referenced with the drawings. b. Riser Diagrams c. Floors plans, site plans, layout plans as applicable to The World Trade Center d. O & M Manuals for new equipment or systems. WARRANTY Contractor shall provide a 3 year warranty on all labor, materials and workmanship covered in this scope of work. The contractor shall provide 15 years a manufacturer s warranty for fiber optic and category 6 cable. INSURANCE The requiring of any and all insurance as set forth in these specifications, or elsewhere, shall be in addition to and not in any way in substitution for all the other protection provided under the Contract Documents. No acceptance and/or approval of any insurance by the Maryland Port Administration shall be construed as relieving or excusing the contractor, or the Surety of his Bonds, from any liability or obligation imposed upon either or both of them by the provisions of the Contract Documents. The Contractor shall at all times during the term of this Contract, and until it has received Notice of Final Acceptance by the Maryland Port Administration, or the Engineer, maintain in full force and effect the polices of insurance required by this Section. The Contractor shall provide the Maryland Port Administration with evidence that the required insurance has been obtained. The Contractor shall name the Maryland Port Administration, MDOT and the State of Maryland as additional insureds on each of the policies (except Workers Compensation). The commercial general liability additional insured endorsement should include on-going operations and completed operations coverage for the additional insured and a copy should be attached to the certificate of insurance. The Contractor shall provide certificates of insurance or other evidence that it has complied with this provision before commencement of work under this contract. Certificates shall indicate effective dates and dates of expiration of policies. However, the Contractor, if requested by the Maryland Port Administration, shall provide certified true copies of any and all of the policies of insurance to the Maryland Port Administration. The Contractor shall not commence work under this contract until all the insurance required under this section has been obtained and approved by the Maryland Port Administration, nor shall the Contractor allow any Subcontractor to commence work on his subcontract until the insurance required of the Subcontractor has been so obtained and approved. Contractors of every tier should waive (and require their insurers to waive by endorsement) subrogation rights against the State for losses and damages incurred under the insurance policies required by the agreement. All contractors insurance should be primary and no contributions shall be permitted from any insurance or self-insurance maintained by the MPA, MDOT, or the State of Maryland. 16

17 The Insurance Certificate mentioned hereinabove must be received by the MPA Office of Procurement within ten (10) days of the date of the notice of award. In the event, the Insurance Certificate is not received within ten (10) days after the date of the notice of award, or if such certificate is insufficient respecting the limits and scope specified herein, then the MPA Office of Procurement reserves the right to cancel the notice of award because of breach of contract and award the contract to the next higher responsive and responsible bidder. Time is of the essence. All insurance policies required by this Section, or elsewhere in the Contract Documents, shall be so endorsed as to provide that the insurance carrier will be responsible for giving immediate and positive notice to the Maryland Port Administration in the event of cancellation or material modification of the insurance policy by either the insurance carrier or the Contractor, at least sixty (60) days prior to any such cancellation or modification. A copy of the endorsement for each insurance policy shall be submitted to and approved by the Maryland Port Administration before any work under this contract commences. The Contractor shall purchase and maintain during the life of this contract: 1. Workers' Compensation insurance as required by the laws for the State of Maryland, which shall include Employer's Liability coverage with a minimum limit of $500,000 each accident $500,000 disease policy limit, and $500,000 disease each employee; and 2. Commercial general liability insurance with limits not less than 2,000,000 each occurrence limit for bodily injury/property damage,$4,000,000 general aggregate limit per project, $300,000 for Fire Legal Liability, and $10,000 medical payments to others. The commercial general liability coverage should include blanket contractual liability covering indemnity obligations. Policy shall include a comprehensive broad form endorsement covering: a) all premises-operations, b) products/completed operations, c) independent Contractors, d) liability assumed by oral or written contract or agreement, including this contract, e) additional interests of employees, f) notice of occurrence, g) knowledge of occurrence by specified official, h) unintentional errors and omissions, i) incidental (contingent) medical malpractice, j) extended definition of bodily injury, k) personal and advertising injury coverage (hazards A and B) with no exclusions for liability assumed contractually or injury sustained by employees of Contractor, l) broad form coverage for damage to property of the Maryland Port Administration, as well as other third parties resulting from completion of the Contractor's services; and 3. Automobile liability insurance covering use of any motor vehicle to be used in conjunction with this contract, including owned, hired and non-owned automobiles with limits not less than $1,000,000 combined single limit. Umbrella Liability Insurance. Contractor shall also purchase and maintain an occurrence "umbrella" form of excess liability insurance containing coverage no less restrictive than that required in the underlying policies specified above. The 17

18 required primary insurance shall be listed as underlying coverage in the first layer umbrella policy. The umbrella policies shall contain a minimum each occurrence limit and aggregate limit of $5,000,000. It is the sole responsibility of the Contractor to see that any and all of its Subcontractors or their Subcontractors carry insurance required herein to the extent Contractor wishes to impose on its Subcontractor such liability insurance. Automobile liability insurance required herein shall be provided by each Subcontractor. The Contractor shall be held responsible for compliance and enforcement of the Maryland Port Administration's insurance requirements and its own requirements and for any modifications or waivers of these insurance requirements as they apply to Subcontractors. The Maryland Port Administration shall have the right to require that the limits of liability set forth in the above Paragraphs hereof be raised if in its sole judgment economic or insurance market conditions warrant. If additional costs are incurred because of raised limits, the pre-approved additional cost shall be added to the Contract Sum. Without limitation of any other provisions of this Contract, if (a) the Contractor's agreement herein to insure or to name as an additional insured the Maryland Port Administration, MDOT and State of Maryland with respect to contractual liability assumed by the Contractor under the terms of the Contract Documents or otherwise, or (b) any Contract of insurance between the Contractor or any Subcontractor and its insurance company, shall to any extent be or be determined to be void or unenforceable, it is the intention of the parties that such circumstances shall not otherwise affect the validity or enforceability of Contractor's agreements and obligations under the Contract Documents nor the validity or enforceability of such contract of insurance, each of which shall be enforced to the fullest extent permitted by law. Insurance certificates acceptable to the Maryland Port Administration evidencing the above coverage are to be furnished the Maryland Port Administration by Contractor and Subcontractor's insurance company at the time technical proposal is submitted. Such certificates and all insurance policies required by these special provisions shall contain provisions requiring at least 60 days prior written notice to the Maryland Port Administration of any cancellations of or material change in the policies. Certificates shall indicate effective dates and dates of expiration of policies An additional certificate evidencing continuation of all insurance coverage required to remain in force after final payment shall be submitted with the application for project completion, and neither final payment nor any remaining retained percentage under this Contract shall be due until such certificate has been submitted to the Maryland Port Administration. The furnishing of evidence of insurance by certificate or policy copy that is not in conformance with the requirements shall not constitute a waiver of or amendment to, the aforementioned requirements. Any modification or waiver of the requirements must be provided by the Maryland Port Administration in writing to the Contractor and agreed to by signature of any authorized Officer of the Contractor 18