EXHIBITOR AGREEMENT NEW ORLEANS DENTAL CONFERENCE & LOUISIANA DENTAL ASSOCIATION ANNUAL SESSION

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1 EXHIBITOR AGREEMENT NEW ORLEANS DENTAL CONFERENCE & LOUISIANA DENTAL ASSOCIATION ANNUAL SESSION 2121 North Causeway Blvd., Suite 153, Metairie, Louisiana Phone: (504) Fax: (504) Website: Contact: Gina Brewer, Meetings & Exhibits Coordinator Conference Date: May 9-11, 2019 Exhibit Hall Dates: May 9-10, DATE: COMPANY NAME: STREET ADDRESS: CITY: STATE: ZIP CODE: CUSTOMER SERVICE PHONE: WEB SITE ADDRESS: EXHIBITOR INFORMATION TO: CONTACT NAME: TITLE: PHONE: EXT: FAX: BOOTH SELECTION (Refer to the exhibit hall floor plan for booth numbers and locations. If more than one booth is desired, indicate multiples on each line) 8 X 10 IN-LINE BOOTH $1,600 8 X 10 CORNER BOOTH $1,700 $25 DISCOUNT PER UNIT FOR MULTI-BOOTH RENTALS First Choice Booth(s) # Third Choice Booth(s) # Fifth Choice Booth(s) # Second Choice Booth(s) # Fourth Choice Booth(s) # Sixth Choice Booth(s) # TERMS AND CONDITIONS 1. 50% of the booth fee is due with this form. The balance due is required by March 1, No refunds will be given for a cancellation less than 90 days (close of business day February 8, 2019) the New Orleans Dental Conference/LDA Annual Session date. A 5% administrative fee is assessed on all cancellations. 2. This agreement is not binding until signed by an authorized representative of the New Orleans Dental Conference/LDA Annual Session. 3. All space will be assigned according to date received; availability of space; longevity of exhibit activities at the Conference; practicality and advisability of space in relation to competitive lines. All spaces will be considered on the above basis and assigned at the discretion of the Exhibit Committee. The Committee will not recognize any exhibits outside of the designated area of Exhibit Hall, and reserves the right to unilaterally terminate this Agreement at any time before or during the New Orleans Dental Conference/LDA Annual Session for any violation of the terms of this Agreement, or for any other violation of a policy. In case of termination during the New Orleans Dental Conference/LDA Annual Session, the exhibitor agrees to surrender possession of the booth space immediately upon notice. 4. In the event the Conference is canceled or postponed, the Conference shall have no liability to Exhibitors other than refund of the deposit. Exhibitor expressly agrees to this limitation of liability. 5. I have read the Rules and Regulations and the Hyatt Regency Exhibit Hall Do s and Don ts and hereby agree to these terms. The terms set forth in this contract, including the Rules and Regulations for Technical Exhibits, are acknowledged and accepted, effective upon acceptance hereof and assignment of booth space by the Conference. There are no sales from booths. There can only be orders taken. Signature of Exhibitor s Representative Title of Exhibitor s Representative Date

2 In order to avoid placement of competitive exhibitors, products, activities and services in close proximity, please indicate below your category. If you will show more than one product, please check each applicable selection: Laboratory Dental Supplies Toothbrushes Equipment Instruments Drugs Uniforms Books Other (specify) METHOD OF PAYMENT If you wish to pay by credit card, we accept Visa, MasterCard, American Express and Discover. CREDIT CARD TYPE: VISA MASTERCARD AMERICAN EXPRESS DISCOVER CREDIT CARD NUMBER: CVV: EXPIRATION DATE: COMPANY NAME: CARDHOLDER NAME: BILLING ADDRESS: CITY/STATE/ZIP CODE: PHONE: EXT: FAX: ADDRESS: I hereby authorize the New Orleans Dental Conference/LDA Annual Session to charge the credit card number listed above for the purchase of conference related services, sponsorships and/or advertising. I certify that I am authorized to use this card for these purchases. I understand that payment for the amount charged is solely the responsibility of the person or company whose name is on the card. AMOUNT CHARGED TO CREDIT CARD: $ CARDHOLDER SIGNATURE: DATE: If you wish to pay by check please make check payable to: New Orleans Dental Conference 2121 N. Causeway Blvd, Suite 153, Metairie, La Your reservation for exhibit space is hereby accepted and is assigned booth number(s) for $ Approved By: Date: New Orleans Dental Conference Representative

3 RULES AND REGULATIONS FOR TECHNICAL EXHIBITS 1. Products within purview of the Council on Dental Therapeutics, American Dental Association, which are not approved, may not be exhibited. The Exhibits Committee reserves the right to refuse space to any exhibitor, exhibit or part thereof, which in its judgment is not acceptable. 2. All exhibits must be confined within the booth space. No exhibit will be permitted above 8 height level. The sides will not extend 8 high out from the back wall more than one-third (1/3) of the depth of the space. All exhibits must comply with linear booth line-of-sight regulation as defined in IAEM Guidelines. A copy of IAEM Guidelines for Display Rules and Regulations will be provided upon request. 3. Existing carpet in Storyville of the Hyatt Regency New Orleans is provided. 4. Exhibitors who (1) resell or sublet exhibit space or; (2) render their badges to unauthorized persons or non-employees, will forfeit their exhibit space and/or future exhibition privileges. 5. All solicitation of business must be restricted to the contracted space assigned each exhibitor, and all aisles must be kept free and clear and subject to the control of the Exhibits Committee. Solicitation outside of the contracted space is strictly prohibited. 6. Exhibitor, its employees and representatives shall observe and comply with all federal, state municipal laws, rules and regulations in the use of such exhibit space. No balloons of any type are allowed in the exhibit hall. 7. Products/services are not to be sold from the exhibit booths and delivery of any goods or services from the exhibit is expressly forbidden. 8. Security - A watchman will be provided to guard exhibits each night of the meeting. However, neither the New Orleans Dental Conference/LDA Annual Session, nor the Hyatt Regency New Orleans is responsible for loss or damage to goods or property of the exhibitors. Each exhibitor, in signing the Agreement, releases the New Orleans Dental Conference/LDA Annual Session from all claims and it is the exhibitor s responsibility to maintain insurance coverage for such property. 9. Space not fully paid for as per contract is subject to forfeit without liability or refunds. 10. It is agreed that exhibitors will assume responsibility for any damage to the Hyatt Regency New Orleans or their exhibits. The exhibitor further agrees to make no claim for any reason whatsoever, including negligence, against the New Orleans Dental Conference/LDA Annual Session, the New Orleans Dental Association, Inc. and the Hyatt Regency New Orleans. 11. No smoking in the Exhibit Hall. 12. No exhibit shall be packed, removed, or dismantled prior to the closing of the Show without permission from the Exhibits Committee Chair. The sole determination of what constitutes packed, removed or dismantled will be made by Exhibits Committee Chair. If the exhibitor acts in breach of this provision, it is subject to pay as compensation for the distraction to the Exhibition s appearance, an amount equal to one-third of the total space charge for the Exhibitor s allocated area, in addition to all sums otherwise due under this Contract.

4 Hyatt Regency New Orleans Exhibitor Do s and Don ts Hyatt Regency New Orleans display rules and regulations are based on a philosophy that all Exhibitors should be given an equal opportunity to present their product to their audience in an effective manner. The Following apply to all Exhibits: Access for Deliveries All articles, exhibits, fixtures, displays and property of any kind shall be brought in to and out of the Exhibit Hall only at and through such approved loading area as the Hotel may designate. Adhesives No pins, tacks or adhesives of any kind are permitted on any wall, door or column. Adhesive backed stickers may not be given out by exhibitors. Compressed Gases Compressed gases are not allowed inside the Hotel. Heavier than air gases like propane, butane or liquefied petroleum gas (LPG) are also not allowed. Confetti/Streamers/Glitter Are not allowed at any time throughout the hotel. Exhibitor Equipment All equipment, decorations, freight, etc. must be removed from the premises at the expiration of the Show. Items left behind will be treated as abandoned equipment. Insurance Exhibitors who desire to carry insurance on their own exhibits must do so at their own expense. Food and Beverage Any food or beverage dispensed or given away at a booth must be supplied and prepared by the Hotel staff. Liability The Hotel is not responsible for any injury, loss or damage that may occur to the Exhibitor, the Exhibitor s Agent, employees or property, or to any other person s property, prior, during or subsequent to the period covered by the exhibit contract, provided said injury, loss or damage not caused by the willful negligence of an employee of the Hotel. Each Exhibitor hereby expressly releases the Hotel from such liabilities and agrees to indemnify the Hotel against all claims for such injury, loss or damage. Load In All load in s into any exhibit space must be supervised by either Freeman or Iron Lace Security, at prevailing rates. Masonite, or other appropriate material must be used by exhibitors, at cost to the exhibitors for any equipment, cars etc. that may be deemed by the Hotel and Freeman to be hazardous to any flooring. Motorized Vehicles All motorized vehicles are to have comprehensive general liability insurance in a minimum amount of $2,000,000 in addition to a signed waiver for indemnification/hold harmless. Both of these documents must be supplied to the hotel prior to arrival/set up date. All cars, trucks or other types of fuel powered engines on display must have the least amount of fuel possible (between 1/4 of a tank and empty). The gas cap must be a locking type or taped to prevent the leakage of fumes from the tank. Battery cables must be disconnected. Vehicles may not be started, run or moved during event hours. Transfer of fuel must be accomplished outside the building. It is the Fire Marshal s regulation that a fire watch is present for a motorized vehicle and it is the responsibility of the Group to coordinate with the Exhibit Company the hours that the Fire Watch is needed. Non-Flammable Materials All materials used in the Exhibit Hall or any other part of the Hotel must be non-flammable in order to conform to the fire regulations of the City of New Orleans. Right to Inspect The Iron Lace Security personnel reserves the right to inspect any carton, container, briefcase, luggage or package brought into or taken out of the Exhibit Hall. Shipping The Hotel has the right to refuse any delivery addressed to Hotel for an exhibition show. In addition the Hotel has the right to consign any deliveries to Freeman and charge an additional handling fee. Signs/Banners All hanging signs must be professionally made and conform to show management rules, regulations and ceiling limitations. All preassembly of hanging signs and truss must be done by Freeman. All hanging signs and truss must be hung by Freeman or Swank AV approved riggers. No other firm will be allowed to access to the Hotel s ceiling. Freeman, Swank AV and the Hotel reserve the right to refuse to hang any sign and truss it deems unsafe or inappropriate. Smoking Smoking is not allowed in the Exhibit Hall or in any public area of the Hotel. Storage The Hotel has no facilities for the storage of exhibits. All shipments must be directed to Freeman. Tape Tape is not allowed on Hotel equipment, surfaces, walls, and ceilings. Any attachments must be done by the Hotel Engineering department.

5 2019 BOOTH FEES 8X10 In-Line $1,600 8X10 Corner $1,700 $25 discount per unit for multi-booths rentals WHAT IS INCLUDED Flame proof background drapery (8 high) and side dividers (3 high) One-line (7 x 44 ) exhibitor s identification sign with booth number Listing on conference website, mobile app, registration booklet (if submitted by November 19, 2018) Attendee list available upon request MOBILE APP Your company will be displayed on our Mobile App. Great opportunity to display coupons, specials, etc. EXHIBITION SERVICES Freeman Companies Phone: Fax: FreemanNewOrleansES@freemanco.com Hotel Accommodations: Hyatt Regency New Orleans 601 Loyola Avenue New Orleans, Louisiana Single/Double Occupancy Room Rate $189 Reserve by April 17, 2019 EXHIBITOR SCHEDULE Move In: Wednesday, May 8, :30pm - 10:00pm 6:30am - 10:00am Special request for additional set up time can be arranged. CONFERENCE SCHEDULE Exhibit Open: 10:00 am - 6:00 pm 10:00 am - 6:00 pm Move Out: 6:00 pm - 10:00 pm Saturday, May 11, :00am - Noon Saturday, May 11, 2019 Registration: 7:00am - 5:00pm Sessions: 8:00am - 4:30pm Reception: 7:00pm - 10:00pm Registration: 7:30am - 4:00pm Sessions: 8:00am - 4:30pm Registration: 7:30am - 12:00pm Sessions: 8:00am - 4:00pm ****************Exhibit Hall Activities**************** Exhibit Hall Time Limited courses will be held between 11:30am - 1:30pm Exhibit Hall Social Thursday, May 9 th & Friday, May 10 th 4:30pm - 5:30pm All Attendees are invited to join us at the Exhibit Hall Social for complimentary beer and wine. Attendees will be eligible for great prizes while they visit Exhibit booths. Let us know of any specials so we can advertise them for you. Exhibit Hall Activities Prizes, Coffee/Soft Drinks/Water Break, Prize Cards Attendees will enjoy complimentary Coffee and/or Soft Drinks/Water throughout the Hall. To encourage Dentists to visit booths, they will be given a Prize Card. For every three booths they visit, their name will be entered into a raffle to win great prizes.

Home Products Show. Application and Contract Harvey Convention Center - February 21-23, Signature: Date:

Home Products Show. Application and Contract Harvey Convention Center - February 21-23, Signature: Date: Company Information: Home Products Show Application and Contract Harvey Convention Center - February 21-23, 2014 Company: Booth #: Contact Name: Address: City: State: Zip: Phone: Fax: Friday, February