PHILADELPHIA GAS WORKS Security Services RFP # Questions & Answers June 29, 2015

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Darren Owen
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1 QUESTIONS ANSWERS Q1 Section How can bidders gain the intimate knowledge of post operations and duties which would be necessary to submit proposed SOPs and Post Orders along with their proposals? A1 General post orders and duties will be supplied by the vendor. Specific actions and duties will be incorporated by PGW after the contract has been awarded. Q2 Section Are labor hours expended for LNG Plant Training billable to PGW? A2 Site specific training is billable to PGW at the stated billing rates. Q3 Section What is the number of LNG Plant Training hours required for each individual employee? A3 All security officers are scheduled for 40 hours of on-site training. Q4 Section Are labor hours expended for On the Job Training (OJT) billable to PGW? A4 See Q2 Q5 Section What is the number of On the Job Training hours required for each individual employee? A5 See Q3. Q6 Section 2.8 Is PGW able to supply a copy of the current Collective Bargaining Agreement (CBA) covering security A6 PGW does not have a copy of the current CBA. However, you can contact Lou Tartac at , local506spfpa@juno.com. Page 1 of 9

2 personnel? Q7 Section If PGW cannot supply a copy of the CBA covering security personnel, how and where can a copy be obtained? A7 See Q6. Q8 Q9 Section 2.8 & 2.9 Please provide a current tenure listing of unionized security personnel Section 2.10 Which locations will require flame resistant uniforms? A8 A9 Approximately 80% of the current security staff has been on location for 3 plus years. Both LNG facilities. Q10 Section 2.10 Please provide an exact specification for flame resistant uniforms. A10 NFPA 2112 Compliant Certified by Underwriters Laboratories to meet the requirements of the NFPA 2112 Standard on Flame Resistant Garments for Protection of Industrial Personnel Against Flash Fire, 2012 Edition. Q11 Section 2.11 What is the desired service provider for specified quick-connect telephones? A11 Verizon Q12 Section 2.11 Is the monthly mileage range, which was stated in the RFP as 5000 miles per month, indicative of the A12 That is the approximate mileage amount per vehicle. Page 2 of 9

3 total for all four (4) vehicles or for each vehicle? Q13 Section 2.11 What equipment will be required under the RFP description; any other PGW-approved equipment. A13 Radios, flash lights, safety equipment. Q14 Q15 Section 2.15 Can PGW provide a list of certified DBE contractors and subcontractors? Section 2.15 Who are the incumbent MBE & WBE contractors? A14 A15 To obtain a list of certified DBE vendors as contractors and subcontractors, please refer to the City of Philadelphia s Office of Economic Opportunity (OEO) per their website listed below: t/pages/default.aspx. Sovereign Security. Q16 Q17 Section 2.18 There seems to be discrepancy between the insurance coverage in the RFP and the insurance attachment. Which one takes precedence? Section 2.8/Labor Relationship: As the incumbent guard service company has a Collective Bargaining Agreement with APGWA, Local #506, will that exclude any non-union companies from being seriously considered? A16 A17 The most recent insurance requirement posted for this RFP in Addendum No. 1 shall supersede the original insurance requirements in the original posting of the RFP. Section 2.18 has been updated on 06/16/2015 per Addendum No. 1. No. However, any contract between PGW and a vendor will require the vendor to compensate PGW for all losses caused by a labor disturbance arising due to the vendor s selection of personnel. Please be advised that PGW s represented employees may opt not to cross picket lines and any loss occasioned by such refusal will need to be indemnified by the security vendor. Page 3 of 9

4 Q18 Q19 Q20 Q21 Q22 Section 2.10/Uniforms & Gear: PGW requires the ability to pre-approve any and all uniform choices? Does PGW have any preference on the style of uniform in relation to the varying locations? Corporate, The "Typical" Look, Business Casual and so forth. Can you please provide a copy of the current collective bargaining agreement? Can you please provide the date of expiration of the current CBA? Can you please provide a seniority list of the current contractor s employees assigned to your account? Regarding section 2.17: Job Action Staffing : a. How many job actions does PGW expect to experience in the course of this contract? A18 Corporate style clothing will be utilized at the Montgomery location and Coveralls at the LNG facilities. A19 See Q6. A20 See Q6. A21 See Q8. A22 The last job action experienced by PGW was in The current PGW CBA will expire on September 1, b. How long do they average? c. In the past, PGW paid $25.00 a day for the contractor s employees to stay over (Non-Shift Hours) due to a job action. Is this amount the only amount PGW is willing to pay for the Page 4 of 9

5 stay over s? d. Section 2.4: Pricing Section: The pricing section does not provide for a Non-Shift pay rate. Is this amount to be borne into the standard billing rate? Q23 Q24 Q25 Q26 Q27 IF the S/O s are required to be unarmed, then why are they required to be PA Act 235 Certified? This certification is designed for armed security officers. Will PGW accept an alternative training curriculum the encompasses the general security officer training items contained in Act 235 but provided the contractor? Regarding section 2.5.1: Additional listing of manpower requirements is required by the proposer. Can PGW provide staffing schedules for each location? Regarding section 2.5.2: A strategic plan in connection with our proposal is required. This plan includes operations procedures, post orders, orientation and training programs, QA plans and a transition plan. Can PGW provide a copy of the current scope of work (SOW) and security procedures? The time of the Mandatory Pre-Proposal Conference on June 29 is not stated in the RFP. What is the time? A23 A24 PGW requires Act 235 certification. No. A25 See exhibit A. A26 A27 See 2.1 and 2.2 of RFP. The Mandatory Pre-Proposal On-Site Meeting is scheduled for Monday, at 10:00 am EST. Please note that the Page 5 of 9

6 Q28 Q29 Q30 Is this omission a fatal defect in the RFP such that it will have to be re-issued and extended since we do not know if you plan to answer any questions before the mandatory prebid meeting on June 29? The answer to this question should be a posted amendment at least so all potential responders have the correct time. Is there an operative union agreement for these services? If so, can you provide a copy or refer us to a source that has been requested or will be asked to provide all interested parties with a copy? The CBA usually contains fringe benefit clauses that must be taken into account in preparing the quotation. Can you provide a seniority list of all security personnel on the current contract so we can classify them properly for purposes of minimum wage payment levels? This must be taken into account in preparing the quotation, especially if we have some obligation under the union agreement to offer positions to incumbent personnel. A28 RFP has been revised and reposted to include the times for all applicable dates that are listed in Section 1.1 Schedule of Events. The revised RFP was reposted on June 22, Please refer to the RFP on our website for all applicable times. All revisions and/or updates pertaining to this RFP will be posted to our website accordingly. In addition, all vendors will be notified via of any revisions and/or updates. It is at PGW s discretion to review and consider any date extensions as it relates to this RFP. A29 See Q6. A30 See Q8. Page 6 of 9

7 Q31 Q32 Q33 Can you provide the gross billing rates for each class submitted by all responders at the last time this RFP was issued and the date? We recognize that this is not a bid, but this information may prove useful to us as a guide to your evaluative process. We note that you have targets for MBE and WBE firm participation. We are an MBE firm. Must we work cooperatively with your organization to obtain a WBE firm if we are not subcontracting and performing all services ourselves? If so, what is the consequence of failing to obtain such firm, if any? Who is the current provider and what are the current billing rates for each classification listed in the RFP? Q34 What is the distribution of hours by position and seniority? A34 See Q8. A31 A32 A33 The submitted rates are a matter of public records. To obtain this information, please send a written request via directly to Michael Decktor, Sr. Attorney, Legal Department. His is as follows: Michael.Decktor@pgworks.com. The MBE/WBE participation goals listed in the RFP applies to all proposers; regardless of their DBE status. Your ability to achieve the set DBE participation targets will be considered as part of the proposal evaluation process. Covenant Security is the current security service provider. Current billing rates are a matter of public records. To obtain this information, please send a written request via directly to Michael Decktor, Sr. Attorney, Legal Department. His is as follows: Michael.Decktor@pgworks.com. Q35 Can a copy of the current CBA be provided? Or can contact information for Local 506 be provided? A35 See Q6. Q36 What is the Holiday coverage? How do we bill for that holiday coverage/holidays paid? A36 Security remains fully staffed during holidays. See exhibit C for rates. Page 7 of 9

8 Q37 Can a current employee roster/seniority list be provided? A37 See Q8. Q38 What is the breakdown of the approximate 3,100 hour/week? Section 2.2 only lists 2641 hours Q39 Clarify the US DOT compliant drug policy in What is the required frequency, annual, semi-annual? A38 See exhibit A. A39 Annually. Q40 What is the current contract value annually? A40 Approximately 2.6 million per year. Q41 Licensing required in 2.12: Does each officer need to be Act 235 qualified? A41 Yes. Q42 How many radios total are required for the security force? For the four (4) PGW specified units: what is the Make, Model# and also is there a repeater required? A42 See in the RFP for cost. Detail information will be provided at the time of award. No repeater required. Q43 Q44 Is the last bid award a matter of public record and if so, how would we obtain the winning bid? There is a mandatory bid meeting scheduled for June 29 th at 800 West Montgomery Ave., but it does not say what time. Can you tell me what time that meeting is? A43 A44 The last awarded bid is a matter of public records. To obtain a copy of the winning bid, please send a written request via directly to Michael Decktor, Sr. Attorney, Legal Department. His is as follows: Michael.Decktor@pgworks.com. The Mandatory Pre-Proposal On-Site Meeting is scheduled for Monday, at 10:00 am EST. Please note that the RFP has been revised and reposted to include the times for all Page 8 of 9

9 applicable dates that are listed in Section 1.1 Schedule of Events. The revised RFP was reposted on June 22, Please refer to the RFP on our website for all applicable times. Page 9 of 9

RFP # Unarmed Security Guard Services. Addendum #1 Date issued and released, March 9, 2018

RFP # Unarmed Security Guard Services. Addendum #1 Date issued and released, March 9, 2018 RFP #18-004 Unarmed Security Guard Services Addendum #1 Date issued and released, March 9, 2018 Announcement CCGS Address Change: In the RFP 1801 Harrison Street 1 st Floor Oakland, CA 94612 is listed