SANTA CRUZ METROPOLITAN TRANSIT DISTRICT

Transcription

1 SANTA CRUZ METROPOLITAN TRANSIT DISTRICT BOARD OF DIRECTORS REGULAR MEETING AGENDA MARCH 25, 2005 (Fourth Friday of Each Month) *CITY HALL COUNCIL CHAMBERS* *809 CENTER STREET* SANTA CRUZ, CALIFORNIA 9:00 a.m. Noon THE BOARD AGENDA PACKET CAN BE FOUND ONLINE AT NOTE: THE BOARD CHAIR MAY TAKE ITEMS OUT OF ORDER SECTION I: OPEN SESSION - 9:00 a.m. 1. ROLL CALL 2. ORAL AND WRITTEN COMMUNICATION a. Brommer Street Transit Users Re: Route 65 b. Metro Riders Union Re: Support of Maintenance Manager c. Howard A. Powers Re: Communication to Board 3. LABOR ORGANIZATION COMMUNICATIONS 4. ADDITIONAL DOCUMENTATION TO SUPPORT EXISTING AGENDA ITEMS CONSENT AGENDA 5-1. APPROVE REGULAR BOARD MEETING MINUTES OF FEBRUARY 11 AND FEBRUARY 25, 2005 Minutes: FEBRUARY 25, 2005 MINUTES ARE INCLUDED IN THE MARCH 25, 2005 BOARD PACKET 5-2. ACCEPT AND FILE PRELIMINARILY APPROVED CLAIMS Report: Attached 5-3. ACCEPT AND FILE FEBRUARY 2005 RIDERSHIP REPORT Report: Attached PAGE 1 OF THE RIDERSHIP REPORT WILL BE INCLUDED IN THE APRIL 2005 BOARD PACKET 5-4. CONSIDERATION OF TORT CLAIMS: NONE 5-5. ACCEPT AND FILE THE METRO ADVISORY COMMITTEE (MAC) AGENDA FOR MARCH 16, 2005 AND MINUTES OF JANUARY 19, 2005 Agenda/Minutes: Attached

2 Regular Board Meeting Agenda March 25, 2005 Page ACCEPT AND FILE MONTHLY BUDGET STATUS REPORT FOR JANUARY 2005 AND APPROVAL OF BUDGET TRANSFERS Staff Report: Attached 5-7. ACCEPT AND FILE HIGHWAY 17 STATUS REPORT FOR JANUARY 2005 Staff Report: WILL BE INCLUDED IN THE APRIL 2005 BOARD PACKET 5-8. ACCEPT AND FILE PARACRUZ OPERATIONS STATUS REPORT FOR THE MONTH OF DECEMBER 2004 Staff Report: Attached 5-9. ACCEPT AND FILE UNIVERSITY OF CALIFORNIA, SANTA CRUZ SERVICE UPDATE Staff Report: Attached ACCEPT AND FILE METROBASE STATUS REPORT Staff Report: Attached ACCEPT AND FILE MINUTES REFLECTING VOTING RESULTS FROM APPOINTEES TO THE SANTA CRUZ COUNTY REGIONAL TRANSPORTATION COMMISSION FOR THE FEBRUARY 2005 MEETINGS Staff Report: Attached CONSIDERATION OF AUTHORIZING THE GENERAL MANAGER TO EXECUTE A CONTRACT FOR THE PURCHASE OF A SUBURBAN UTILITY VEHICLE Staff Report: Attached CONSIDERATION OF APPROVAL OF A RESOLUTION ADOPTING METRO S AMENDED RECORDS RETENTION SCHEDULE (Moved to Consent Agenda at the March 11, 2005 Board Meeting. Retained original numbering as Item #11) CONSIDERATION OF APPROVAL OF RESOLUTIONS AMENDING CALPERS MEDICAL RATES Staff Report: IS INCLUDED IN THE MARCH 25, 2005 BOARD PACKET REGULAR AGENDA 6. PRESENTATION OF EMPLOYEE LONGEVITY AWARDS Presented by: Chair Keogh Staff Report: Attached THIS PRESENTATION WILL TAKE PLACE AT THE MARCH 25, 2005 BOARD MEETING

3 Regular Board Meeting Agenda March 25, 2005 Page 3 7. CONSIDERATION OF RECEIPT OF REPORT REGARDING THE SANTA CRUZ COUNTY REGIONAL TRANSPORTATION COMMISSION S PARATRANSIT COORDINATION TASK FORCE (PCTF) AND DRAFT MINUTES OF FEBRUARY 16, 2005 Presented by: Report/Minutes: Director Pat Spence DRAFT MINUTES AND FINAL RECOMMENDATIONS WILL BE DISTRIBUTED AT THE MARCH 25, 2005 BOARD MEETING IF AVAILABLE 8. DELETED: ACTION TAKEN AT THE MARCH 11, 2005 BOARD MEETING (CONSIDERATION OF AUTHORIZING THE GENERAL MANAGER TO EXECUTE A CONTRACT FOR RADIO MAINTENANCE AND REPAIR SERVICES) 9. CONSIDERATION OF APPROVAL OF FY LINE ITEM BUDGET FOR REVIEW AND CLAIMS PURPOSES Presented by: Elisabeth Ross, Finance Manager Staff Report: IS INCLUDED IN THE MARCH 25, 2005 BOARD PACKET 10. DELETED: ACTION TAKEN AT THE MARCH 11, 2005 BOARD MEETING (CONSIDERATION OF APPROVAL OF A RESOLUTION OF APPRECIATION FOR THE SERVICES OF DAVID KONNO AS MANAGER OF FACILITIES MAINTENANCE FOR THE SANTA CRUZ METROPOLITAN TRANSIT DISTRICT) 11. Moved to Consent as Item # CONSIDERATION OF REVISING THE MANAGEMENT STRUCTURE TO COMBINE THE FLEET MAINTENANCE MANAGER POSITION AND THE FACILITIES MAINTENANCE MANAGER POSITION INTO A SINGLE MANAGER OF MAINTENANCE POSITION AND ESTABLISHING THE SALARY LEVEL COMMENSURATE WITH THE MANAGER OF OPERATIONS Presented By: Staff Report: Les White, General Manager REVISED STAFF REPORT AND NEW ATT B ARE INCLUDED IN THE MARCH 25, 2005 BOARD PACKET 13. CONSIDERATION OF STATUS OF FEDERAL LEGISLATION AND REPORT REGARDING THE AMERICAN PUBLIC TRANSPORTATION ASSOCIATION 2005 LEGISLATIVE CONFERENCE Presented By: Les White, General Manager Staff Report: IS INCLUDED IN THE MARCH 25, 2005 BOARD PACKET

4 Regular Board Meeting Agenda March 25, 2005 Page CONSIDERATION OF RESOLUTIONS AUTHORIZING SUBMITTAL OF FY 2006 STA AND TDA CLAIMS Presented By: Mark Dorfman, Assistant General Manager Staff Report: IS INCLUDED IN THE MARCH 25, 2005 BOARD PACKET 15. CONSIDERATION OF APPROVAL OF LICENSE AGREEMENT FOR BUS STOP LOCATED AT SOQUEL AND FRONT STREETS Presented By: Margaret Gallagher, District Counsel Staff Report: IS INCLUDED IN THE MARCH 25, 2005 BOARD PACKET 16. REVIEW OF ITEMS TO BE DISCUSSED IN CLOSED SESSION: District Counsel 17. ORAL AND WRITTEN COMMUNICATIONS REGARDING CLOSED SESSION SECTION II: CLOSED SESSION TBA 1. CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Government Code Section ) a. Agency Negotiator: Mark Dorfman, Assistant General Manager 1. Employee Organization: Service Employees International Union (SEIU), Local 415 b. Agency Negotiator: Mark Dorfman, Assistant General Manager 1. Employee Organization: United Transportation Union (UTU), Local CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION (Pursuant to Government Code Section ) a. Number of Cases: Two SECTION III: RECONVENE TO OPEN SESSION 18. REPORT OF CLOSED SESSION ADJOURN

5 Regular Board Meeting Agenda March 25, 2005 Page 5 NOTICE TO PUBLIC Members of the public may address the Board of Directors on a topic not on the agenda but within the jurisdiction of the Board of Directors or on the consent agenda by approaching the Board during consideration of Agenda Item #2 Oral and Written Communications, under Section I. Presentations will be limited in time in accordance with District Resolution When addressing the Board, the individual may, but is not required to, provide his/her name and address in an audible tone for the record. Members of the public may address the Board of Directors on a topic on the agenda by approaching the Board immediately after presentation of the staff report but before the Board of Directors deliberation on the topic to be addressed. Presentations will be limited in time in accordance with District Resolution The Santa Cruz Metropolitan Transit District does not discriminate on the basis of disability. The City Council Chambers is located in an accessible facility. Any person who requires an accommodation or an auxiliary aid or service to participate in the meeting, please contact Cindi Thomas at as soon as possible in advance of the Board of Directors meeting. Hearing impaired individuals should call 711 for assistance in contacting METRO regarding special requirements to participate in the Board meeting. A Spanish Language Interpreter will be available during "Oral Communications" and for any other agenda item for which these services are needed. This meeting will be broadcast live by Community Television of Santa Cruz on Channel 26.

6 SANTA CRUZ METROPOLITAN TRANSIT DISTRICT DATE: March 25, 2005 TO: FROM: Board of Directors Les White, General Manager SUBJECT: MATERIAL FOR THE MARCH 25, 2005 BOARD MEETING AGENDA SECTION I: OPEN SESSION: ADD TO ITEM #2 ORAL AND WRITTEN COMMUNICATION (Insert Written Communication) CONSENT AGENDA: ADD TO ITEM #5-1 APPROVE REGULAR BOARD MEETING MINUTES OF FEBRUARY 11 AND FEBRUARY 25, 2005 (Insert Minutes of February 25, 2005) DELETE ITEM #5-7 ADD ITEM #5-14 ACCEPT AND FILE HIGHWAY 17 STATUS REPORT FOR JANURY 2005 (Will be included in the April 2005 Board Packet) CONSIDERATION OF APPROVAL OF RESOLUTIONS AMENDING CALPERS MEDICAL RATES (Insert Staff Report) REGULAR AGENDA: DELETE ITEM #8 INSERT ITEM #9 DELETE ITEM #10 CONSIDERATION OF AUTHORIZING THE GENERAL MANAGER TO EXECUTE A CONTRACT FOR RADIO MAINTENANCE AND REPAIR SERVICES (Action taken at the March 11, 2005 Board Meeting) CONSIDERATION OF APPROVAL OF FY LINE ITEM BUDGET FOR REVIEW AND CLAIMS PURPOSES (Insert Staff Report) CONSIDERATION OF APPROVAL OF A RESOLUTION OF APPRECIATION FOR THE SERVICES OF DAVID KONNO AS MANAGER OF FACILITIES MAINTENANCE FOR THE SANTA CRUZ METROPOLITAN TRANSIT DISTRICT (Action taken at the March 11, 2005 Board Meeting) REPLACE ITEM #12 CONSIDERATION OF REVISING THE MANAGEMENT STRUCTURE TO COMBINE THE FLEET MAINTENANCE MANAGER POSITION AND

7 Changes to the Agenda March 25, 2005 Page 2 of 2 THE FACILITIES MAINTENANCE MANAGER POSITION INTO A SINGLE MANAGER OF MAINTENANCE POSITION AND ESTABLISHING THE SALARY LEVEL COMMENSURATE WITH THE MANAGER OF OPERATIONS (Insert Revised Staff Report and new Attachment B ) INSERT ITEM #13 ADD ITEM #14 ADD ITEM #15 CONSIDERATION OF STATUS OF FEDERAL LEGISLATION AND REPORT REGARDING THE AMERICAN PUBLIC TRANSPORTATION ASSOCIATION 2005 LEGISLATIVE CONFERENCE (Insert Staff Report) CONSIDERATION OF RESOLUTIONS AUTHORIZING SUBMITTAL OF FY 2006 STA AND TDA CLAIMS (Insert Staff Report) CONSIDERATION OF APPROVAL OF LICENSE AGREEMENT FOR BUS STOP LOCATED AT SOQUEL AND FRONT STREETS (Insert Staff Report) F:\Frontoffice\filesyst\B\BOD\Board Reports\2005\03\Add-On Memo of doc

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9 La Unión Metro Riders Union The Metro Riders Union La Unión de Los Pasajeros Post Office Box 1402 Santa Cruz California (831) March 14 Board of Directors Santa Cruz Metropolitan Transit District 370 Encinal Street Suite 100 Santa Cruz California Dear Directors: We strongly support the recent proposal to create a Manager of Maintenance position by combining the Fleet Maintenance Manager and Facilities Maintenance Manager positions. This solution would give the chosen employee opportunities for professional growth and increased compensation, while creating net savings for the District. Mr. Tom Stickel is serious and dedicated, and we hope that he will be the one to fill the new position. In these difficult times, it's wonderful when there's a win-win solution! Yours truly, Paul Marcelin-Sampson Founder, The Metro Riders Union / La Unión de Los Pasajeros

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18 SANTA CRUZ METROPOLITAN TRANSIT DISTRICT Minutes- Board of Directors February 11, 2005 A Regular Meeting of the Board of Directors of the Santa Cruz Metropolitan Transit District met on Friday, February 11, 2005 at the District's Administrative Office, 370 Encinal Street, Santa Cruz, CA. Vice Chair Rotkin called the meeting to order at 9:01 a.m. SECTION 1: OPEN SESSION 1. ROLL CALL: DIRECTORS PRESENT Jan Beautz (arrived after roll call) Dene Bustichi Michelle Hinkle Mike Keogh Emily Reilly (arrived after roll call) Mike Rotkin Dale Skillicorn Pat Spence Mark Stone (arrived after roll call) Marcela Tavantzis DIRECTORS ABSENT Dennis Norton Ex-Officio Wes Scott STAFF PRESENT Bryant Baehr, Operations Manager Frank Cheng, MetroBase Project Manager Mark Dorfman, Assistant General Manager Steve Paulson, Paratransit Administrator Elisabeth Ross, Finance Manager Judy Souza, Base Superintendent Tom Stickel, Fleet Maintenance Manager Les White, General Manager EMPLOYEES AND MEMBERS OF THE PUBLIC WHO VOLUNTARILY INDICATED THEY WERE PRESENT Tony Condotti, Attorney Gary Klemz, SEIU Jeff Le Blanc, MASTF Sandra Lipperd, UTU Paul Marcelin-Sampson, Metro Riders Union Rachel Moriconi, SCCRTC Bonnie Morr, UTU Will Regan, VMU Bob Yount, MAC/MASTF/E&D TAC

19 Minutes Board of Directors February 11, 2005 Page 2 2. ORAL AND WRITTEN COMMUNICATION Written: None Oral: Jeff Le Blanc reported that he and Bob Yount had visited the ParaCruz facility recently and were very impressed with the facility and employee enthusiasm and particularly Steve Paulson s attitude on access. Bob Yount stated that he believes METRO did absolutely the right thing by taking over the direct operation of ParaCruz. Director Bustichi apologized for missing the SCCRTC meeting on February 3 rd as Chair Keogh s alternate, thinking it was in the evening rather than the morning. DIRECTORS REILLY AND STONE ARRIVED AT THIS TIME 3. LABOR ORGANIZATION COMMUNICATIONS None. 4. ADDITIONAL DOCUMENTATION TO SUPPORT EXISTING AGENDA ITEMS Vice Chair Rotkin reported that additional material for Items #7 and #11 were distributed today; that action is requested today on Item #5-13; and that the Board would go into Closed Session to discuss the terms of negotiations regarding Item #14, then reconvene to Open Session for final action on Item #14. CONSENT AGENDA 5-1. APPROVE REGULAR BOARD MEETING MINUTES OF JANUARY 14 AND 28, 2005 AND SPECIAL MINUTES OF JANUARY 21, 2005 Minutes of January 28, 2005 will be included in the February 25, 2005 Board Packet. No questions or comments ACCEPT AND FILE PRELIMINARILY APPROVED CLAIMS No questions or comments ACCEPT AND FILE JANUARY 2005 RIDERSHIP REPORT Page 1 of the Ridership Report will be included in the February 25, 2005 Board Packet. No questions or comments.

20 Minutes Board of Directors February 11, 2005 Page CONSIDERATION OF TORT CLAIMS: No questions or comments ACCEPT AND FILE THE METRO ADVISORY COMMITTEE (MAC) AGENDA FOR FEBRUARY 16, 2005 AND MINUTES OF DECEMBER 15, 2004 No questions or comments ACCEPT AND FILE THE MASTF COMMITTEE MINUTES OF DECEMBER 16, 2004 The Minutes will be included in the February 25, 2005 Board Packet ACCEPT AND FILE MONTHLY BUDGET STATUS REPORT FOR DECEMBER 2004 AND CONSIDERATION OF BUDGET TRANSFERS Vice Chair Rotkin commented that the report was very clear ACCEPT AND FILE HIGHWAY 17 STATUS REPORT FOR DECEMBER 2004 No questions or comments ACCEPT AND FILE UNIVERSITY OF CALIFORNIA, SANTA CRUZ SERVICE UPDATE No questions or comments ACCEPT AND FILE METROBASE STATUS REPORT Will be included in the February 25, 2005 Board Packet. Les White reported that much of this report is dependent on some of the actions the Board will be considering today and on February 25 th. DIRECTOR BEAUTZ ARRIVED AT THIS TIME Mr. White presented each Director with a commemorative hammer from the MetroBase Building Breaking Ceremony and announced that the Federal Reauthorization Bill introduced Wednesday includes the High Intensity Transit Tier language and is moving forward with a response expected in the next couple weeks. If passed, this will include over $5 million for MetroBase ACCEPT AND FILE MINUTES REFLECTING VOTING RESULTS FROM APPOINTEES TO THE SANTA CRUZ COUNTY REGIONAL TRANSPORTATION COMMISSION FOR THE JANUARY 2005 MEETINGS No questions or comments.

21 Minutes Board of Directors February 11, 2005 Page CONSIDERATION OF AN AGREEMENT WITH THE SANTA CRUZ SEASIDE COMPANY FOR THE PROVISION OF LATE-NIGHT SERVICE Will be included in the February 25, 2005 Board Packet. No questions or comments CONSIDERATION OF APPOINTMENT OF DAVE WILLIAMS TO THE METRO ADVISORY COMMITTEE (MAC) BY DIRECTOR SKILLICORN TO FILL VACANCY OF KANOA DYNEK ACTION: MOTION: DIRECTOR TAVANTZIS SECOND: DIRECTOR SKILLICORN Appoint Dave Williams to the Metro Advisory Committee (MAC) as the appointment of Director Skillicorn to fill vacancy of Kanoa Dynek. Director Tavantzis commented that she knows Mr. Williams personally and feels he is a good candidate as he has worked for the City of Watsonville for over 30 years as Fire Marshall, Assistant Fire Chief and Building Inspector. Motion passed unanimously with Director Norton being absent ACCEPT AND FILE NOTIFICATION OF ACTIONS TAKEN IN CLOSED SESSION REGARDING THE WORKERS COMPENSATION CLAIM OF FRANK SLOAN No questions or comments CONSIDERATION OF REPORT ON WORKERS COMPENSATION EMPLOYEE CLAIMS Les White said Director Norton had requested this information CONSIDERATION OF INFORMATION REGARDING LONG TERM DISABILITY INSURANCE USE AT OTHER TRANSIT DISTRICTS Les White said Director Norton had requested this information also. REGULAR AGENDA 6. PRESENTATION OF EMPLOYEE LONGEVITY AWARDS This presentation will take place at the February 25, 2005 Board Meeting. 7. CONSIDERATION OF RECEIPT OF REPORT REGARDING THE SANTA CRUZ COUNTY REGIONAL TRANSPORTATION COMMISSION S PARATRANSIT COORDINATION TASK FORCE (PCTF) AND DRAFT MINUTES OF DECEMBER 15, 2004 Director Spence clarified that the Task Force Background information she provided should have been before the section that starts on page 7.1 in today s Agenda Packet.

22 Minutes Board of Directors February 11, 2005 Page 5 Vice Chair Rotkin encouraged the Board to read all the information provided, contact Directors Spence or Reilly with any concerns and be prepared to comment and make formal recommendations at the February 25 th Board meeting. Paul Marcelin-Sampson thanked Director Spence for her work and encouraged the Board to read the information carefully. He pointed out that the RTC is not the main funding source for paratransit service and the District is not beholden to it. Director Tavantzis inquired about METRO s mobility training. Les White explained John Daugherty s position and offered to bring a report back to the Board at a future meeting. 8. CONSIDERATION OF PARACRUZ OPERATIONS STATUS REPORT Will be included in the February 25, 2005 Board Packet. 9. CONSIDERATION OF AWARD OF CONTRACT FOR PARACRUZ VEHICLE FUELING AND WASHING SERVICES Will be included in the February 25, 2005 Board Packet. 10. PUBLIC HEARING: CONSIDERATION OF AUTHORIZING THE APPLICATION AND EXECUTION OF AN FTA GRANT FOR URBANIZED AREA FORMULA FUNDS FOR FY2005 Public Hearing will take place at the February 25, 2005 Board Meeting 11. CONSIDERATION OF ALTERNATIVES TO ENSURE THE RECEIPT OF FUNDING FROM THE STATE TRANSPORTATION IMPROVEMENT PROGRAM (STIP) FOR THE METROBASE PROJECT Les White thanked Rachel Moriconi for all her help with STIP funding. Mr. White distributed a MetroBase Funding Summary and explained the different types of funding: secured, programmed and anticipated. Mr. White reported that there is no AB3090 project assigned in FY 07-08, making it available if METRO wanted to use the AB3090 advance and repayment mechanism option. This type of funding is more secure, although it requires CTC approval. Mr. White said he would have a Staff Report on the 25 th recommending that METRO request that the RTC submit a STIP Amendment that would move the FY MetroBase allocation to an AB3090 designated for the FY repayment year. Vice Chair Rotkin requested, with the Board s consensus, that the report on the 25 th focus only on the recommended action rather than having another detailed discussion. Bonnie Morr asked that the recommendation include that the RTC make this the highest priority for FY

23 Minutes Board of Directors February 11, 2005 Page CONSIDERATION OF ADOPTION OF PROCEDURES FOR THE PRE- QUALIFICATION OF BIDDERS PROCESS FOR THE METROBASE CONSTRUCTION PROJECT Will be included in the February 25, 2005 Board Packet. 13. CONSIDERATION OF THE REQUEST FROM THE CITY OF SCOTTS VALLEY FOR THE RESUMPTION OF SERVICE ON VINE HILL SCHOOL ROAD Summary: Les White reported that over the past few years, the City of Scotts Valley has requested bus service serving the Vine Hill Elementary School and the Scotts Valley High School be provided, then stopped, rerouted, rescheduled and reinstated again. In 2004, the requested route reconfiguration to use Siltanen Park as a turn-around resulted in METRO paying $4, for parking lot improvements for a six-month demonstration project that, at the request of the City, lasted only approximately one month. METRO was not reimbursed. Most recently, on November 23, 2004, METRO was requested to reinstate specific trips to Vine Hill Elementary School. Staff recommends reconfiguring Routes #31 and #32 to reinstate service on Vine Hill School Road, with implementation in the June 2005 bid in accordance with UTU s labor agreement. Direction: By consensus, Staff was directed to write to UTU to obtain their agreement that the recommended service changes be implemented prior to the June bid. Staff was also directed to contact the City of Scotts Valley and the School District to obtain a letter of assurance by February 25, 2005 that if these changes were implemented, that they would be in effect for at least an entire school year. Paul Marcelin-Sampson suggested that Staff contact the School District to explain how eliminating the afternoon trips could impact after school activities. ITEM #15 WAS TAKEN OUT OF ORDER AT THIS TIME 15. REVIEW OF ITEMS TO BE DISCUSSED IN CLOSED SESSION: District Counsel Vice Chair Rotkin reported that the Board would be discussing 2 cases with their Property Negotiator, one case of Existing Litigation and also conducting a Public Employee Performance Evaluation of the General Manager, before reconvening to Open Session for final action on Item # ORAL AND WRITTEN COMMUNICATIONS REGARDING CLOSED SESSION None.

24 Minutes Board of Directors February 11, 2005 Page 7 SECTION II: CLOSED SESSION Vice Chair Rotkin adjourned to Closed Session at 10:30 a.m. and reconvened to Open Session at 11:54 a.m. SECTION III: RECONVENE TO OPEN SESSION 17. REPORT OF CLOSED SESSION Vice Chair Rotkin had nothing to report at this time. 14. CONSIDERATION OF AUTHORIZING THE GENERAL MANAGER TO EXECUTE A LEASE FOR PROPERTY LOCATED AT 111 DUBOIS STREET, SANTA CRUZ ACTION: MOTION: DIRECTOR BEAUTZ SECOND: DIRECTOR KEOGH Authorize the General Manager to execute a new Lease between the Santa Cruz Metropolitan Transit District and the 1977 Iuliano Trust for the property located at 111 Dubois Street, for a five year term and an option to extend the Lease for an additional five years. Motion passed unanimously. ADJOURN There being no further business, Vice Chair Rotkin adjourned the meeting at 11:56 a.m. Respectfully submitted, CINDI THOMAS Administrative Services Coordinator

25 SANTA CRUZ METROPOLITAN TRANSIT DISTRICT Minutes- Board of Directors February 25, 2005 A Regular Meeting of the Board of Directors of the Santa Cruz Metropolitan Transit District met on Friday, February 25, 2005 at the Santa Cruz City Council Chambers, 809 Center Street, Santa Cruz, CA. Chair Keogh called the meeting to order at 9:04 a.m. SECTION 1: OPEN SESSION 1. ROLL CALL: DIRECTORS PRESENT Jan Beautz (arrived after roll call) Dene Bustichi Michelle Hinkle Mike Keogh Emily Reilly Mike Rotkin Dale Skillicorn Pat Spence Mark Stone Marcela Tavantzis Ex-Officio Wes Scott (arrived after roll call) DIRECTORS ABSENT Dennis Norton STAFF PRESENT Bryant Baehr, Operations Manager Frank Cheng, MetroBase Project Manager Mark Dorfman, Assistant General Manager Margaret Gallagher, District Counsel Steve Paulson, Paratransit Administrator Elisabeth Ross, Finance Manager Robyn Slater, Human Resources Manager Judy Souza, Base Superintendent Tom Stickel, Fleet Maintenance Manager Les White, General Manager EMPLOYEES AND MEMBERS OF THE PUBLIC WHO VOLUNTARILY INDICATED THEY WERE PRESENT Chuck Boxwell, RNL Design Pat Dellin, SCCRTC Mary Ferrick, Schedule Analyst Christine Firman, Octagon Risk Services Terry Gale, IT Manager Peter King, Octagon Risk Services Gary Klemz, SEIU Paul Marcelin-Sampson, Metro Riders Union Ian McFadden, SEA Pat McKelvey, RNL Design Bonnie Morr, UTU Will Regan, VMU Amy Weiss, Spanish Interpreter Bob Yount, MAC/MASTF/E&D TAC

26 Minutes Board of Directors February 25, 2005 Page 2 2. ORAL AND WRITTEN COMMUNICATION Written: a. David G. Eselius Re: Scotts Valley Watsonville Corridor b. Director Spence Re: Remembrance of Michael Edwards Oral: Margaret Gallagher requested that the Board make the necessary findings to add the following item to the Open Session Agenda: CONSIDERATION OF A RESOLUTION AUTHORIZING THE ESTABLISHMENT OF A BANK ACCOUNT FOR THE ADMINISTRATION OF APPROVED WORKERS COMPENSATION CLAIMS BY OCTAGON RISK SERVICES, METRO S NEW THIRD PARTY ADMINISTRATOR The need to pass this Resolution came to the attention of METRO management after the posting of the agenda and there is a need to take this action prior to the next regular Board meeting because Octagon s Third Party Administration duties begin on March 1 st. ACTION: MOTION: DIRECTOR ROTKIN SECOND: DIRECTOR REILLY Make the necessary findings to add this item to today s Open Session Agenda Motion passed unanimously with Director Norton being absent. Chair Keogh assigned it as Item #4.1 to be taken before the Consent Agenda. 3. LABOR ORGANIZATION COMMUNICATIONS Bonnie Morr, UTU Chair, and Manny Martinez, PSA President, expressed thanks to Bryant Baehr noting that his many achievements are well documented and that the District will be hardpressed to find someone of his caliber to replace him. DIRECTORS BEAUTZ AND SCOTT ARRIVED AT THIS TIME 4. ADDITIONAL DOCUMENTATION TO SUPPORT EXISTING AGENDA ITEMS Item #4.1, and additional information for Items #7, #16 and #13 were distributed at this Board meeting. SECTION I: OPEN SESSION: INSERT ITEM #2 ORAL AND WRITTEN COMMUNICATION (Insert Written Communication)

27 Minutes Board of Directors February 25, 2005 Page 3 CONSENT AGENDA: ADD TO ITEM #5-1 ADD TO ITEM #5-3 INSERT ITEM #5-6 INSERT ITEM #5-8 INSERT ITEM #5-10 INSERT ITEM #5-12 DELETE ITEM #5-13 REPLACE ITEM #5-15 REGULAR AGENDA: ADD TO ITEM #7 INSERT ITEM #8 INSERT ITEM #9 DELETE ITEM #12 DELETE ITEM #14 APPROVE REGULAR BOARD MEETING MINUTES OF JANUARY 14 AND JANUARY 28, 2005 AND SPECIAL MINUTES OF JANUARY 21, 2005 (Insert Minutes of January 28, 2005) ACCEPT AND FILE JANUARY 2005 RIDERSHIP REPORT (Insert Page 1 of the Ridership Report) ACCEPT AND FILE THE MASTF COMMITTEE MINUTES OF DECEMBER 16, 2004 (Insert Minutes) ACCEPT AND FILE HIGHWAY 17 STATUS REPORT FOR DECEMBER 2004 (Insert Report) ACCEPT AND FILE METROBASE STATUS REPORT (Insert Staff Report) CONSIDERATION OF AN AGREEMENT WITH THE SANTA CRUZ SEASIDE COMPANY FOR THE PROVISION OF LATE-NIGHT SERVICE (Insert Staff Report) CONSIDERATION OF APPOINTMENT OF DAVE WILLIAMS TO THE METRO ADVISORY COMMITTEE (MAC) BY DIRECTOR SKILLICORN TO FILL VACANCY OF KANOA DYNEK (Action taken at the February 11, 2005 Board Meeting) CONSIDERATION OF REPORT ON WORKERS COMPENSATION EMPLOYEE CLAIMS (Insert REVISED Attachment A, page 5-15.a1) CONSIDERATION OF RECEIPT OF REPORT REGARDING THE SANTA CRUZ COUNTY REGIONAL TRANSPORTATION COMMISSION S PARATRANSIT COORDINATION TASK FORCE (PCTF) AND FINAL MINUTES OF JANUARY 19, 2005S (Insert FINAL Minutes and Additional Information from Dir. Spence) CONSIDERATION OF PARACRUZ OPERATIONS STATUS REPORT (Insert Staff Report) CONSIDERATION OF AWARD OF CONTRACT FOR PARACRUZ VEHICLE FUELING AND WASHING SERVICES (Insert Staff Report) CONSIDERATION OF ADOPTION OF PROCEDURES FOR THE PRE-QUALIFICATION OF BIDDERS PROCESS FOR THE METROBASE CONSTRUCTION PROJECT CONSIDERATION OF AUTHORIZING THE GENERAL MANAGER TO EXECUTE A LEASE FOR PROPERTY LOCATED AT 111 DUBOIS STREET, SANTA CRUZ (Action taken at the February 11, 2005 Board Meeting)

28 Minutes Board of Directors February 25, 2005 Page 4 ADD ITEM #15 ADD ITEM #16 ADD ITEM #17 CONSIDERATION OF ELECTION OF A DIRECTOR TO SERVE AS AN ALTERNATE TO THE SANTA CRUZ COUNTY REGIONAL TRANSPORTATION COMMISSION FOR 2005 (Insert Staff Report) CONSIDERATION OF THE COSTS AND SCHEDULE IMPACTS OF SOLICITING BIDS FOR THE CONSTRUCTION OF PHASE I OF THE METROBASE PROJECT IN TWO SEGMENTS (Oral Presentation) CONSIDERATION OF A RESOLUTION OF APPRECIATION FOR THE SERVICES OF BRYANT BAEHR AS MANAGER OF OPERATIONS FOR THE SANTA CRUZ METROPOLITAN TRANSIT DISTRICT (Insert Resolution) 4-1. CONSIDERATION OF A RESOLUTION AUTHORIZING THE ESTABLISHMENT OF A BANK ACCOUNT FOR THE ADMINISTRATION OF APPROVED WORKERS COMPENSATION CLAIMS BY OCTAGON RISK SERVICES, METRO S NEW THIRD PARTY ADMINISTRATOR Summary: Elisabeth Ross reported that this new vendor has a different system than the previous vendor, which requires the District to have it s own separate account for the purpose of paying approved workers compensation claims. The two signers on the account will be Octagon s CEO and Ms. Ross. Robyn Slater introduced Octagon s Claims Manager, Peter King, and Claims Supervisor, Christine Firman, who said they are looking forward to working with the District. ACTION: MOTION: DIRECTOR ROTKIN SECOND: DIRECTOR BEAUTZ Move passage of a Resolution authorizing the establishment of a bank account for the administration of approved workers compensation claims by Octagon Risk Services, METRO s new Third Party Administrator. Motion passed by unanimous affirmative voice vote in lieu of a roll call vote with Director Norton being absent. CONSENT AGENDA 5-1. APPROVE REGULAR BOARD MEETING MINUTES OF JANUARY 14 AND 28, 2005 AND SPECIAL MINUTES OF JANUARY 21, ACCEPT AND FILE PRELIMINARILY APPROVED CLAIMS 5-3. ACCEPT AND FILE JANUARY 2005 RIDERSHIP REPORT

29 Minutes Board of Directors February 25, 2005 Page CONSIDERATION OF TORT CLAIMS: DENY THE CLAIMS OF SHARON BORREGE, CLAIM # ; MARIO ESPINOZA, CLAIM # ; DEAN KERR, CLAIM # ; AND GEICO INSURANCE, CLAIM # ACCEPT AND FILE THE METRO ADVISORY COMMITTEE (MAC) AGENDA FOR FEBRUARY 16, 2005 AND MINUTES OF DECEMBER 15, ACCEPT AND FILE THE MASTF COMMITTEE MINUTES OF DECEMBER 16, ACCEPT AND FILE MONTHLY BUDGET STATUS REPORT FOR DECEMBER 2004 AND CONSIDERATION OF BUDGET TRANSFERS 5-8. ACCEPT AND FILE HIGHWAY 17 STATUS REPORT FOR DECEMBER ACCEPT AND FILE UNIVERSITY OF CALIFORNIA, SANTA CRUZ SERVICE UPDATE ACCEPT AND FILE METROBASE STATUS REPORT ACCEPT AND FILE MINUTES REFLECTING VOTING RESULTS FROM APPOINTEES TO THE SANTA CRUZ COUNTY REGIONAL TRANSPORTATION COMMISSION FOR THE JANUARY 2005 MEETINGS CONSIDERATION OF AN AGREEMENT WITH THE SANTA CRUZ SEASIDE COMPANY FOR THE PROVISION OF LATE-NIGHT SERVICE DELETED: ACTION TAKEN AT THE FEBRUARY 11, 2005 BOARD MEETING (CONSIDERATION OF APPOINTMENT OF DAVE WILLIAMS TO THE METRO ADVISORY COMMITTEE (MAC) BY DIRECTOR SKILLICORN TO FILL VACANCY OF KANOA DYNEK) ACCEPT AND FILE NOTIFICATION OF ACTIONS TAKEN IN CLOSED SESSION REGARDING THE WORKERS COMPENSATION CLAIM OF FRANK SLOAN CONSIDERATION OF REPORT ON WORKERS COMPENSATION EMPLOYEE CLAIMS CONSIDERATION OF INFORMATION REGARDING LONG TERM DISABILITY INSURANCE USE AT OTHER TRANSIT DISTRICTS ACTION: MOTION: DIRECTOR ROTKIN SECOND: DIRECTOR SKILLICORN Approve the Consent Agenda Motion passed unanimously with Director Norton being absent. REGULAR AGENDA 6. PRESENTATION OF EMPLOYEE LONGEVITY AWARDS The following employees were awarded longevity certificates for their years of service: FIFTEEN YEARS Terry Gale, IT Manager TWENTY YEARS Randy Yagi, Sr. Customer Service Rep. (Retired February 11, 2005) John Mellon, FM Lead Parts Clerk

30 Minutes Board of Directors February 25, 2005 Page 6 TWENTY-FIVE YEARS Mary C. Ferrick, Schedule Analyst (Held over from January) Ruth Jones, Bus Operator Paul Marcelin-Sampson commented that he felt Randy Yagi was a stellar Customer Service Representative as well as a great person. 7. CONSIDERATION OF RECEIPT OF REPORT REGARDING THE SANTA CRUZ COUNTY REGIONAL TRANSPORTATION COMMISSION S PARATRANSIT COORDINATION TASK FORCE (PCTF) AND DRAFT MINUTES OF DECEMBER 15, 2004 Director Spence commented that she felt that, for her, the Task Force experience reinforced the saying if you don t set your level of expectation too high, you won t be disappointed. Director Spence abstained from voting on the final recommendations because she felt that although there were some good items, many of them were not in METRO s best interest. Legal mandates were not included. The preliminary recommendations were not included and Director Spence felt that they should have been. Director Spence read through and expanded on the information she provided on pages 7.28 and 7.29 entitled Main Points PCTF Recommendations. Director Reilly clarified that she understood that following legal mandates was implicit in all the recommendations, and that the Task Force is an RTC advisory group making recommendations to the RTC, and that METRO s three representatives to the RTC will keep METRO s best interest in mind when considering the recommendations. Vice Chair Rotkin asked for clarification on how Director Spence s information relates to the draft recommendations, which he did not have with him. Director Spence replied that pages 7.28 and 7.29 contained items she had wanted the Task Force to consider. Les White clarified that pages were the two sets of draft recommendations that the Task Force considered at its final meeting on February 16 th. These pages where distributed to the Board at the February 11 th meeting where the Board was encouraged to review all the material on this item and be prepared to comment at today s meeting. Pat Dellin reported that the Task Force recommendations would go to the RTC in April and then be presented to METRO as one unified final document. Today s meeting is an opportunity to discuss and comment on the final Task Force meeting of February 16 th, with a final report expected sometime in May. Pages were redistributed to the Board at today s meeting. Chair Keogh clarified that this item is informational to this Board at this point and there will be time for comments once the RTC has forwarded the recommendations to METRO for consideration. Paul Marcelin-Sampson and Director Spence acknowledged and thanked each other and METRO Staff for their work on the Task Force. Chair Keogh thanked Paul Marcelin-Sampson, Directors Reilly and Spence, and Staff for their time and effort spent participating on the Task Force.

31 Minutes Board of Directors February 25, 2005 Page 7 8. CONSIDERATION OF PARACRUZ OPERATIONS STATUS REPORT Summary: Bryant Baehr reported that this report covers November 2004, the first month that the service was provided in-house by METRO. Mr. Baehr went over the Operating Statistics which compares the months of October, when the service was contracted out, and November, when METRO provided direct service. Mr. Baehr explained that ride demand and telephone call volume exceeded projections during the first month, but have since leveled off. Mr. Baehr said that part of the high numbers could be attributed to the service being heavily promoted. Discussion: Director Beautz questioned the high variance between Rides Scheduled and Rides Performed and asked if there was a penalty for no-shows. Mr. Baehr replied that this is covered in the Customers Guide and that District Counsel is currently revising the no-show policy to include recent court rulings. Steve Paulson reported on different issues that were identified during the first month and how Staff responded to them. Vice Chair Rotkin asked if accommodating the larger mobility devices is negatively impacting the service quality for other users. Mr. Paulson responded that currently, it is not a problem and that if it becomes an issue, Staff will bring it to the Board for direction to ensure that all customers are served equally. Director Tavantzis commented that Staff is doing a great job. Chair Keogh commented that people are not contacting individual Directors with complaints, which is good. 9. CONSIDERATION OF AWARD OF CONTRACT FOR PARACRUZ VEHICLE FUELING AND WASHING SERVICES Summary: Tom Stickel reported that METRO requested proposals to provide vehicle fueling and washing services for ParaCruz vehicles as two separate contracts or as one combined contract. Cruz Car Wash submitted a proposal for both fueling and washing services and Steve s Union submitted a proposal for fueling services only. METRO did a cost price analysis and determined that the difference in the fuel prices between the two vendors was enough to split the contract. ACTION: MOTION: DIRECTOR BEAUTZ SECOND: DIRECTOR REILLY Authorize the General Manager to execute a contract for ParaCruz vehicle washing services with Cruz Car Wash and authorize the General Manager to execute a contract for ParaCruz vehicle fueling services with Steve s Union Service.

32 Minutes Board of Directors February 25, 2005 Page 8 Discussion: Chair Keogh asked if METRO will have the capacity for fueling and washing these vehicles once MetroBase is complete. Les White responded that these services would be contracted out until there is a permanent ParaCruz facility. Director Spence asked how often the vehicles get washed. Bryant Baehr replied that vehicles are cleaned at least on a weekly basis and every 3 rd washing includes carpet and upholstery steaming, more often in inclement weather. The Operators are also responsible for making sure their vehicle is clean at the end of their shift. Motion passed unanimously with Director Norton being absent. 10. PUBLIC HEARING: CONSIDERATION OF AUTHORIZING THE APPLICATION AND EXECUTION OF AN FTA GRANT FOR URBANIZED AREA FORMULA FUNDS FOR FY2005 Mark Dorfman reported that this annual public hearing is part of the federal requirements for receiving Federal Transit Administration funds. Staff is requesting approval of the Program of Projects for FY 2005, which covers operating assistance of $3,021,556 for, the period of July 1, 2004 to June 30, 2005, and authorization to apply for Federal Administration Urbanized Area Formula Funds. Public Hearing opened at 10:08 a.m. No public comments were received. Public Hearing closed at 10:08 a.m. ACTION: MOTION: DIRECTOR ROTKIN SECOND: DIRECTOR REILLY Adopt the Program of Projects for FY 2005 and authorize the application for Federal Transit Administration Urbanized Area Formula Funds. Motion passed unanimously with Director Norton being absent. ITEM #16 WAS TAKEN OUT OF ORDER AT THIS TIME 16. CONSIDERATION OF THE COSTS AND SCHEDULE IMPACTS OF SOLICITING BIDS FOR THE CONSTRUCTION OF PHASE I OF THE METROBASE PROJECT IN TWO SEGMENTS Summary: Frank Cheng gave a quick update on the MetroBase project reporting that METRO has received signed agreements from Surf City and Odwalla who will vacate 120 Golf Club by March 15, 2005, with demolition starting shortly after that. Fleet Maintenance will be moving into 110 Vernon Street next week.

33 Minutes Board of Directors February 25, 2005 Page 9 Pat McKelvey from RNL gave a slide presentation outlining the 3 different bidding strategy options for the construction phase. The Base Approach entails bidding the entire project at one time, releasing bids in March 2005, receiving proposals in April, and commencing construction in May. This has been the overall intention and timeframe from the start. Benefits include a single general contractor and single source of responsibility. The problem is lack of current available funding and whether METRO can legally go out to bid the entire project with the anticipated appropriations. This option would have no increased costs. Option One is the same strategy as the Base Approach with a 4-month delay, giving METRO time to actually receive anticipated funding appropriations. This is the preferred approach because it maintains the same advantages including one single source of responsibility and one general contractor. This option would have an anticipated increased cost of $482,746 due to escalated costs and spiking of construction costs. Option Two is to split the project into two bid packages and delay the Operations building and site work. The first bid would be for the Service and Maintenance Facilities and site work on River Street and Golf Club Drive at the same time. Bids for this would be released in May 2005, proposals received in June with construction commencing in July. The 2 nd bid package for the Operations building would go out after the 1st part was completed in March or April of This option is the least preferred because it extends the project timeline, would have an anticipated cost increase of over $1 million, there would likely be multiple contractors, multiple sources of liability and lower bonding capacity requirements. Les White went through the funding side of the three options. For the Base Approach, the Board would have to issue, through the Santa Cruz Civic Improvement Corporation, $12,761, in debt secured by sales tax with no program or legislatively supported funding sources to repay it. Repaying this debt would be dependent upon the Reauthorization Bill passing and the State not defaulting on the $6,363, STIP funding. For Option One, an AB3090 designation for FY needs to be in place and the federal Reauthorization Bill needs to be enacted during the 4-month delay this option provides for. Option Two conveys to CARB that METRO cannot meet its commitment. METRO has cash in hand to complete just the Maintenance facility now and then sometime in the future, build the other parts of the project. If the Board goes with Option One or Two, an extension to the CARB deadline will need to be requested from January 1, 2006 to July 1, Discussion: Vice Chair Rotkin proposed supporting Option One as the clear choice even if it means taking service off the streets and feels Option Two would be a disaster.

34 Minutes Board of Directors February 25, 2005 Page 10 Chair Keogh clarified that the funding METRO currently has in hand today plus the High Intensity Tier and the STIP allocation of $6,363,000.00, is enough money to complete the entire project without borrowing, except for cash flow. The variables are the Federal Reauthorization Bill and the CTC approving the AB3090. Staff recommends that the Board authorize Staff to submit a request to the SCCRTC for a STIP amendment designating $6,363, in MetroBase funding as an AB3090 reimbursement project for FY ACTION: MOTION: DIRECTOR REILLY SECOND: DIRECTOR ROTKIN Authorize Staff to submit a request to the SCCRTC for a STIP amendment designating $6,363, in MetroBase funding as an AB3090 reimbursement project for FY Vice Chair Rotkin proposed the following friendly amendments, which accepted by the maker: Part 2: Approve Option One bidding strategy, which includes a 4-month delay and bidding the entire project in one bid package for the construction phase of the MetroBase Project. Part 3: Authorize Staff to prepare a recommendation on anticipated debt-issuing decisions to bring back to the Board Part 4: Authorize the General Manager to meet with the Staff of the California Air Resources Board to obtain an extension to the deadline from January 1, 2006 to July 1, Part 5: Direct Staff to contact Santa Cruz County and the Cities of Santa Cruz, Capitola, Scotts Valley and Watsonville, in addition to our State legislators, requesting letters and statements of support for making the MetroBase AB3090 designation for FY the highest priority. Discussion: Bonnie Morr thanked the Board for choosing Option One and reported that UTU s National Legislative Director in DC has been working hard on the reauthorization of the transportation bills and he, along with the local state representative are pushing as much as possible to get funding for this project in the forefront. Director Spence asked how the 4-month delay would affect the project and Director Skillicorn asked if weather would be a factor. Pat McKelvey replied that it had been taken into consideration and the weather should not be a problem. Vice Chair Rotkin explained for the public that Option One is the clear choice because having more than one contractor is a nightmare. Besides it costing more, there are too many parties involved, change orders disagree with each other, if something goes wrong there are arguments about who was responsible for what which can lead to court battles.

35 Minutes Board of Directors February 25, 2005 Page 11 Director Tavantzis clarified that part of the motion was to direct Staff to work with legislators but there are two legislators representing Santa Cruz, which she would like included in the motion. Director Tavantzis also reported that on Friday, March 4 th the Watsonville City Council would be meeting with the legislators for all of Santa Cruz and San Benito counties. Director Tavantzis requested that Staff fax her a paragraph that specifically states what the Council can strongly advocate for in person. Vice Chair Rotkin and Director Bustichi made the same request. EX-OFFICIO DIRECTOR SCOTT LEFT THE MEETING Directors Reilly and Rotkin accepted the following friendly amendment to Part 5 of the motion: Part 5: Direct Staff to contact Santa Cruz County and the Cities of Santa Cruz, Capitola, Scotts Valley and Watsonville, in addition to our any State legislators representing any part of Santa Cruz County, requesting letters and statements of support for making the MetroBase AB3090 designation for FY the highest priority. Director Tavantzis expressed concern with how the RTC will handle the competing AB3090s and does not want METRO s to compete with or fall behind the rail. Direction: Chair Keogh directed Staff to make personal contact and establish a relationship with CTC staff to clarify these issues. Chair Keogh stated that he is very confident that the RTC will cooperate in every way possible and get this submitted correctly. Chair Keogh cautioned the Board very strongly regarding borrowing the $12 million, of which half is to be paid back by the High Intensity Tier federal allocation. Chair Keogh is confident that that is going to happen, leaving a $6 million debt. This translates into an interest payment of approximately $350, to $500, in transit service on the street that will be put in jeopardy if the STIP money does not come forward. Motion passed unanimously with Director Norton being absent. Director Reilly asked Pat McKelvey for information on hybrid concrete materials, to which he replied he would provide through Staff. DIRECTORS SKILLICORN AND TAVANTZIS LEFT THE MEETING Chair Keogh clarified that this discussion and motion also took care of Item # CONSIDERATION OF ALTERNATIVES TO ENSURE THE RECEIPT OF FUNDING FROM THE STATE TRANSPORTATION IMPROVEMENT PROGRAM (STIP) FOR THE METROBASE PROJECT

36 Minutes Board of Directors February 25, 2005 Page CONSIDERATION OF THE REQUEST FROM THE CITY OF SCOTTS VALLEY FOR THE RESUMPTION OF SERVICE ON VINE HILL SCHOOL ROAD Summary: Les White reported that at the February 11 th meeting, Staff was directed to write to UTU to obtain their agreement so that the recommended service changes returning service to Vine Hill Elementary could be implemented prior to the June bid. Staff was also directed to contact the City of Scotts Valley and the School District to obtain a letter of assurance that if these changes were implemented, that they would be in effect for at least an entire school year. Mr. White reported that he has written to both parties and has not received a response. Discussion: Mr. White said that with trepidation, knowing the City of Scotts Valley and the School District have not responded to or signed off on the proposal, Staff recommends modifying the proposal to include the 7:25 a.m. Route #31 and the 2:15 p.m. Route #32 trips circle the High School and Vine Hill Elementary, which will provide direct access to the middle school and the Scotts Valley Transit Center without having to go all the way to METRO Center. It is further recommended that the 3:25 p.m. and 4:25 p.m. Route #31 trips be reconfigured to turn south on Granite Creek and return to Santa Cruz via Hwy 17 and lastly, that the 3:55 p.m. Route #32 trip be eliminated due to low ridership and that the service hours be redeployed to other routes where ridership needs warrant additional service. Director Bustichi reported that he believes Staff s recommendation is a good compromise for everyone involved. Paul Marcelin-Sampson commented that he is glad underutilized is being cut here and hopes to see redeployment of service with the $12, cost savings and urged the Board not to say yes to these types of requests again because they are very costly. ACTION: MOTION: DIRECTOR BUSTICHI SECOND: DIRECTOR BEAUTZ Approve Staff s recommendation to approve a portion of the request from the City of Scotts Valley and the Scotts Valley Unified School District to reconfigure the Routes #31 and #32 to reinstate service on Vine Hill School Road. Motion passed with Director Rotkin abstaining and Directors Norton, Skillicorn and Tavantzis being absent. 15. CONSIDERATION OF ELECTION OF A DIRECTOR TO SERVE AS AN ALTERNATE TO THE SANTA CRUZ COUNTY REGIONAL TRANSPORTATION COMMISSION FOR 2005 Les White reported that Director Reilly had been appointed by METRO to the RTC as an alternate, and now that she is representing the City of Santa Cruz, the Board needs to appoint another alternate to replace her. Chair Keogh nominated Mike Rotkin as the 3 rd alternate to the RTC.

37 Minutes Board of Directors February 25, 2005 Page 13 ACTION: MOTION: DIRECTOR BUSTICHI SECOND: DIRECTOR BEAUTZ Appoint Mike Rotkin as the 3 rd alternate to the RTC for Motion passed unanimously with Directors Norton, Skillicorn and Tavantzis being absent. 17. CONSIDERATION OF A RESOLUTION OF APPRECIATION FOR THE SERVICES OF BRYANT BAEHR AS MANAGER OF OPERATIONS FOR THE SANTA CRUZ METROPOLITAN TRANSIT DISTRICT Chair Keogh presented Mr. Baehr with a plaque, Staff presented him with a farebox and Paul Marcelin-Sampson presented him a six-pack of beer. All Directors present, members of the public and Staff commented on Mr. Baehr s many accomplishments and outstanding performance over the past six years and wished him well. ACTION: MOTION: DIRECTOR REILLY SECOND: DIRECTOR HINKLE Move passage of a Resolution of appreciation for the services of Bryant Baehr as the Manager of Operations for the Santa Cruz Metropolitan Transit District. Motion passed by unanimous affirmative voice vote in lieu of a roll call vote with Directors Norton, Skillicorn and Tavantzis being absent. 18. REVIEW OF ITEMS TO BE DISCUSSED IN CLOSED SESSION: District Counsel Margaret Gallagher reported that the Board would be discussing one case of anticipated litigation with its Legal Counsel. 19. ORAL AND WRITTEN COMMUNICATIONS REGARDING CLOSED SESSION None. SECTION II: CLOSED SESSION Chair Keogh adjourned to Closed Session at 11:45 a.m. and reconvened to Open Session at 12:09 p.m. SECTION III: RECONVENE TO OPEN SESSION 20. REPORT OF CLOSED SESSION Margaret Gallagher had nothing to report at this time. ADJOURN

38 Minutes Board of Directors February 25, 2005 Page 14 There being no further business, Chair Keogh adjourned the meeting at 12:09 p.m. Respectfully submitted, CINDI THOMAS Administrative Services Coordinator

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