ADDENDUM # 1. To prospective Bidders on Bid # 55721: Elevator Maintenance, Repair, Rehabilitation and Inspection Services at LaGuardia Airport:

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1 PROCUREMENT DEPARTMENT 4 WORLD TRADE CENTER 150 GREENWICH STREET, 21ST FL. NEW YORK, NY /24/2018 ADDENDUM # 1 To prospective Bidders on Bid # 55721: Elevator Maintenance, Repair, Rehabilitation and Inspection Services at LaGuardia Airport: Bids are due January 4, 2019 at 11:00 AM I. CHANGES/ MODIFICATIONS A. Delete Part IV, Page 13 in its entirety and replace it with Part IV, Page 13 attached to this addendum. B. Delete Part IV, Page 21in its entirety and replace it with Part IV attached to this addendum. C. Delete Part V, Specifications, Table of Contents in its entirety and replace it with the attached Part V Table of Contents. D. In Part V, Specifications, add the following as Section 5: Section 5. INTENTIONALLY OMITTED. E. In Part V, Specifications, Section 2, entitled Work Required by the Specifications, subsection H, Office Space and Storage Facility, add If the Contractor s facilities are not within fifteen (15) miles of LaGuardia Airport, the Contractor must notify the Port Authority for approval. If during the Contract term, the Contractor seeks to move its facility (ies), the Contractor will seek prior written approval from the Port Authority no less than fourteen (14) calendar days prior to the proposed move. The Port Authority reserves its rights to not approve the Contractor s request to move its facility (ies) further than fifteen (15) miles away from LaGuardia. The Port Authority shall not reimburse the Contractor for parts not utilized during the duration of the Contract. Unused inventory shall remain in the possession of and be owned by the Contractor F. In Part V, Specifications, Section 2, entitled Work Required by the Specifications, subsection C, entitled Replacement Part Policy, delete the fourth paragraph in its entirety and replace it with Contractor shall supply and maintain a multi-meter tool, capable of accessing information from the elevator processer/computer while on-site, such as enabled floors, in/out communication Page 1 of 4

2 status, alarm memory, set door times, etc. The Contractor shall also provide replacement circuit boards within forty-eight (48) hours notice. G. Delete in its entirety, item o of Part V, Specifications, Section 2, entitled Work Required by the Specifications, subsection D, entitled Required Maintenance, subsection 1) entitled Monthly PMs, twelve (12) times a year at approximately 30-day intervals. H. Delete in its entirety, the first paragraph of Part V, Specifications, Section 11, entitled Contractor s Vehicles, replace it with All Contractor s vehicles operated at the Facility in connection with this Contract shall be labeled on both sides of the vehicle with the Contractor s name, address and telephone number in contrasting lettering having a minimum dimension of 3 high with ½ thick lines. Alternatively, if the Contractor s personnel use a personal vehicle to perform Work at the Facility, he/she may place a placard upon the vehicle dashboard while at the Facility performing services. Prior to using any placard, the Contractor shall seek the Manager s consent and shall submit a copy of the placard for approval. The Contractor shall comply with all directions issued by the Manager with respect to parking. Personal vehicles can be used in the performance of this Contract, however the vehicle must display the Contractor s information as describe above. The Contractor s vehicles shall be kept clean, in presentable condition, free of dents, and in working order at all times. I. In Part V, Specifications, Section 13, entitled Implementation and Maintenance of Computerized Maintenance Asset Management System (CMMS), sixth paragraph s first sentence, after the word shall delete the word provide and replace it with the word purchase. J. In Part V, Specifications, Section 2, entitled Work Required by the Specifications, delete the fourth paragraph in its entirety K. In Part V, Section 13, entitled Implementation and Maintenance of Computerized Maintenance Asset Management System (CMMS), second paragraph, delete item 3 in its entirety and replace it with When needed, the Maintenance Planner should be available to attend the Authority s ongoing Maximo sessions. L. In Part V, Specifications, Section 2, Work Required by the Specifications, add as the last paragraph, All Work must be performed in compliance with all applicable Codes as the same may be amended, updated, or modified, from time to time. II. PROPOSER S QUESTIONS AND ANSWERS The following information is available in response to questions submitted by prospective Proposers. The responses should not be deemed to answer all questions, which have been submitted by Proposers to the Port Authority. It addresses only those questions, which the Port Authority has deemed to require additional information and/or clarification. The Page 2 of 4

3 fact that information has not been supplied with respect to any questions asked by Proposers does not mean or imply, nor should it be deemed to mean or imply, any meaning, construction, or implication with respect to the terms. The Port Authority makes no representations, warranties or guarantees that the information contained herein is accurate, complete or timely or that such information accurately represents the conditions that would be encountered during the performance of the Contract. The furnishing of such information by the Port Authority shall not create or be deemed to create any obligation or liability upon it for any reason whatsoever and each Proposer, by submitting its Proposal, expressly agrees that it has not relied upon the foregoing information, and that it shall not hold the Port Authority liable or responsible therefor in any manner whatsoever. Accordingly, nothing contained herein and no representation, statement or promise, of the Port Authority, its Commissioners, officers, agents, representatives, or employees, oral or in writing, shall impair or limit the effect of the warranties of the Proposer required by this Proposal or Contract and the Proposer agrees that it shall not hold the Port Authority liable or responsible therefor in any manner whatsoever. Q1. Does this job require a resident full time mechanic 40 hours per week? A1. No. Q2. Is the Contractor responsible for code upgrades that become effective 1/1/2020? A2. Yes. Refer Refer to Changes/Modifications J above. Q3. Must the Contactor provide metal storage buckets or will the existing ones be retained? If the Contactor provides new ones, do they own them at the end of the Contract or will the Contractor be reimbursed for the new metal storage buckets? A3. Please refer to Changes/Modifications G above. Q4. Will the Contractor be reimbursed for the inventory of spare parts that are required but not used by the Contactor? A4. Please refer Changes/Modifications E above. Q5. At the end of the Contract does the Contractor retain possession of the spare parts that were not used during the term of the Contract if the Contractor was not reimbursed? A5. Please refer to Changes/Modifications E above. Q6. Can you please provide a detailed description of the diagnostic tool required? A6. Please refer to Changes/Modifications F above. Q7. Will the Port Authority provide training and support on the Maximo software? A7. No. Please refer to Changes/Modifications K above. Q8. Part V, item B, is there any flexibility in the 15-mile requirement for the location of the office and storage facility? A8. Please refer to Changes/Modifications E above. Page 3 of 4

4 Q9. Is the CMMS system accessible via web-based access network login? A9. Please refer to Part V, Section 13 entitled Implementation and Maintenance of Computerized Maintenance Asset Management System (CMMS), Page 22, sixth paragraph. Q10. Is there a cost to the Contractor for SIDA security clearance? If yes, what is the cost? A10. Yes. For fees associated with the required Security Identification Display Area (SIDA), please refer to the Port Authority s Airport Security ID Office website at the following link: Q11. Are mechanics with proper ID allowed access to the facility using their own vehicle? A11. Please refer to Change/Modifications H above. Q12. Will the Port Authority supply the IBM MAXIMO software or must the Contractor purchase it for this Contract? A12. Please refer to Changes/Modification I above. Q13. Is the 10 million Commercial General Liability Insurance and 5 million Auto Liability Insurance the minimum accepted? A13. Please refer to Part III, Contract Specific Terms and Conditions, Section 6, entitled Insurance. Q14. Are the NYS Workers Comp standard rates accepted? A14. Please refer to Part III, Contract Specific Terms and Conditions, Section 6, entitled Insurance, sixth paragraph Workers Compensation Insurance. This communication should be initialed by you and annexed to your submission. In case any Proposer fails to conform to these instructions, its Proposal will nevertheless be construed as though this communication had been so physically annexed and initialed. THE PORT AUTHORITY OF NY & NJ Selene Ortega, Manager Commodities and Service Division PROPOSER'S FIRM NAME: INITIALED: DATE: QUESTIONS CONCERNING THIS ADDENDUM MAY BE ADDRESSED TO Richard Grehl, WHO CAN BE REACHED AT (212) or at rgrehl@panynj.gov. Page 4 of 4

5 EXHIBIT D CODE REQUIRED PERIODIC INSPECTIONS AND TESTS AT FIVE (5) YEAR INTERVALS ALL ELEVATORS (ELECTRIC & HYDRAULIC) ITEM NO. D1 EQUIPMENT DESCRIPTION YEAR REQUIRED (a) ALL- INCLUSIVE PRICE PER UNIT (b) #OF ELEVATORS Electric Elevator (MRL & Gearless) 2020 $ 7 elevators $ PRICE (a x b) D2 Hydraulic Elevator (Burlington Dover, Mongrain, Schindler & Otis) 2020 $ 5 elevators $ D3 TOTAL CONTRACT PRICE FOR CODE REQUIRED PERIODIC INSPECTIONS AND TESTS AT FIVE (5) YEAR INTERVALS: $ (This total is to be transferred to the Pricing Summary on the last page.) (Sum of Estimated Price for Items D1 and D2) *The All-Inclusive Unit Price includes but is not limited to labor, parts and materials for maintenance to be performed. EXHIBIT E SPECIFIC REHABILITATION WORK ITEM NO. E1 E2 DESCRIPTION OF WORK Replace Interior Cab Panels, Ceiling and Lighting Door Lock Monitoring EQUIPMENT AND LOCATION One (1) Elevator located at Hangar 7 Center One (1) Elevator located at 94 th Street ALL-INCLUSIVE PRICE* $ $ E3 TOTAL ESTIMATED PRICE FOR SPECIFIC REHABILITATION WORK: $ (This total is to be transferred to the Pricing Summary on the last page.) (Sum of Estimated Price for Items E1 and E2) PART IV SIGNATURE SHEET, NAME AND RESIDENCE OF PRINCIPALS SHEET AND PART IV - 13 PRICING SHEET(S) Rev. 10/15/18 (PA/PATH)

6 PRICING SUMMARY LINE ITEMS FROM EXHIBITS LISTED IN THIS PART IV: A8M - TOTAL ESTIMATED TWO YEAR PRICE FOR MONTHLY MAINTENANCE OF ELEVATORS: A8A - TOTAL ESTIMATED TWO YEAR PRICE FOR ANNUAL MAINTENANCE OF ELEVATORS: B2M - TOTAL ESTIMATED TWO YEAR PRICE FOR TERMINAL B MONTHLY MAINTENANCE OF ELEVATORS: B2A - TOTAL ESTIMATED TWO YEAR PRICE FOR TERMINAL B ANNUAL MAINTENANCE OF ELEVATORS: C4 - TOTAL ESTIMATED TWO YEAR PRICE FOR CODE REQUIRED ROUTINE INSPECTIONS AND TESTS: D3 - TOTAL PRICE FOR THE FIVE YEAR CODE REQUIRED PERIODIC INSPECTIONS & TESTS: E3 - TOTAL ESTIMATED PRICE FOR SPECIFIC REHABILITATION WORK: F6 - TOTAL ESTIMATED TWO YEAR PRICE FOR NON-CRITICAL EMERGENCY SERVICE: G6 - TOTAL ESTIMATED TWO YEAR PRICE FOR CRITICAL EMERGENCY SERVICE: H1 - TOTAL ESTIMATED TWO YEAR PRICE FOR REPAIRS RESULTING FROM MISUSE, ACCIDENTS OR VANDALISM: I3 - TOTAL IMPLEMENTATION & MAINTENANCE OF COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM: J1 - TOTAL TWO YEAR PRICE FOR CMMS (MAXIMO) DEVELOPMENT OF CMMS REPORTS: K1 - TOTAL PRICE FOR CMMS (MAXIMO) INVENTORIES OF ELEVATOR SYSTEM DATA COLLECTION AND VALIDATION: TOTAL TWO (2) YEAR CONTRACT PRICE: $ (SUM OF ALL ITEMS ABOVE ON THIS PAGE) Bidding Entity Legal Business Name: PART IV SIGNATURE SHEET, NAME AND RESIDENCE OF PRINCIPALS SHEET AND PART IV - 21 PRICING SHEET(S) Rev. 10/15/18 (PA/PATH)

7 PART V SPECIFICATIONS, TABLE OF CONTENTS 1. Specific Definitions Work Required by the Specifications... 4 Office Space and Storage Facility Personnel Requirements INTENTIONALLY OMITTED Security Identification Display Area (SIDA) Employee Uniforms, ID Badges, Safety Equipment and Appearance Repairs Resulting from Misuse, Accidents or Vandalism Wiring and Control Diagram and Management Breakdown, Malfunction or Damage Contractor s Vehicles Work Site Safety Provisions Implementation and Maintenance of Computerized Maintenance Asset Management System (CMMS) Development of CMMS Reports CMMS Inventories of Elevator System Data Collection and Validation Scheduling of Work Safe Vehicle Operation PART V SPECIFICATIONS 1 Rev. 10/15/18 (PA/PATH)