Event Name: Smokin Hot Stanley Date of Event: 7 th May 2017 Contact Name: Jade Miles Contact Number: EVENT MANAGEMENT PLAN

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1 Event Name: Smokin Hot Stanley Date of Event: 7 th May 2017 Contact Name: Jade Miles Contact Number: EVENT MANAGEMENT PLAN

2 1. EVENT DETAILS Event place and time Name of event: Smokin Hot Stanley Address of event: 60 Lower Nine Mile Rd, Stanley, VIC Details of event: Where there s smoke there s flavour. A feast of lip smacking local fare, basted, smoked, slow cooked and flame grilled over four open fires. The abundant feast will conclude with a bonfire-side Wassail, a hearty middle English toast to the incoming season. Date and time event starts: Sunday 7 th May, 11:30am Date and time event finishes: Sunday 7 th May, 4:30pm Estimated number of people expected to attend: Maximum attendance is 40 people Contact during event Event manager/ contact on day of event: Jade Miles Mobile: jade@blackbarnfarm.com.au Contact during event is via mobile phone: How will communication be conducted on the day? Verbally Will there be any expected difficulties in mobile phone reception? No How will communication be made to attendees especially in the event of an emergency? Verbally 2. TRAFFIC, PARKING AND PEDESTRIAN MANAGEMENT Road closures Will there be any road/street closures required for the event? No Parking Is there parking available for: Emergency vehicles: YES Key stakeholders: YES Disabled patrons: YES General parking: YES Overspill: YES Buses: YES Taxis: YES Parking Signage There will be clear signage directing patrons to the parking area which is separate from the event area. Refer to Site Plan.

3 3. ADJOINING PROPERTIES Have adjoining property occupants been contacted regarding the proposal of this event? All residents on Lower Nine Mile Road will be notified prior to Sunday 30 th April in writing. If the event is likely to impact in any way on these adjoining properties? Not in any major way. The event is during daylight hours only with no increased noise levels. There will be some extra traffic on Lower Nine Mile Road however all parking is on our property. 4. FIRE DANGER Will portable fire protection equipment be strategically located throughout the venue for initial attack of the fire? Yes, 3 x fire extinguishers in the Packing Shed and a 1000 litre fire unit at the Wassail site. Please refer to the Site Plan for details. Has a day of total fire ban or fire danger period been considered? Yes. This event is being held outside of the declared fire danger period and a total fire ban is extremely unlikely. The bonfire at the Wassail ceremony will be registered with VicFire and conform with all requirements of burnoff. Has your Site Plan been submitted to your local fire service? No 5. PUBLIC HEALTH Food Vendors: Business: Garden State Contact: Lou Friend Phone during event: Type of food: Cooked meat, fresh fruit and vegetables, wine and cider. Council Registration Number and event permit number: details TBA, Garden State have a Statement of Trade and Registration of Food premises. Alcohol: Will there be alcohol at the event? Yes Liquor License permit details: Garden State has received the appropriate licenses from Liquor Licencing Victoria for this event. License number TBA. Toilets: How many toilets will be provided at the event? 2 x unisex toilets will be available, one portable toilet bought in for the event and one located on the property. Refer to Site Map for details.

4 Who will be responsible for the cleaning of toilets? Will be cleaned at the start of the day and monitored throughout the day/ Water What is the source of water: Tank water Shelter Describe where shelter will be provided at the event: The majority of the event will take place in the Packing Shed refer to Site Plan. Waste management What arrangements do you have in place for the management of garbage and recycling at your event? This is a zero waste event. All food waste will be binned and then composted on site post the event. How will garbage and recycling be contained at the event site? Existing street recycle bins for glass bottles. Noise Are there activities/mechanisms likely to create higher noise levels (than is typically present) at your event? No Emergency Power and Lighting Do you have emergency power & lighting? As this a daylight event emergency lighting isn t necessary. Emergency power will be supplied via a petrol generator however there are minimal electrical requirements. 6. TEMPORARY STRUCTURES Will there be temporary structures at the event? No 7. GAS CYLINDERS All gas cylinders used at this event will be test date stamped within the last ten years.

5 8. BLACK BARN FARM EVENT RISK ASSESMENT Black Barn Farm takes safety very seriously. Protecting the health and safety of ourselves and those visiting our farm is paramount and bound up in the very ethics of our overall business. This risk assessments is designed to do two things: 1. Identify potential hazards at our event site and associated potential hazards created by staging the actual event 2. To articulate the appropriate steps/measures to minimise or remove the risk prior to our event taking place THE NEED FOR A RISK ASSESSMENT The management of risks associated to participants and the public for our event is one area of our event s planning and preparation that is critical in not only gaining approval for our event to proceed, but also in ensuring our event occurs safely, without incident. The development of risk assessment control measures ensure that all events staged by Black Barn Farm are as safe as possible for staff, contractors, volunteers and the public. This risk assessment document is heavily based on a template provided by the Indigo Shire Council. THE RISK ASSESSMENT PROCESS 1. Identify the event / understand the risk assessment process. 2. Identify all activities associated with the event. 3. Identify all the hazards associated with the event 4. Assess the risk associated with each identified hazard. Use the Risk Ranking Table and the Risk Rating Table. 5. Determine the best control. Refer to the Hierarchy of Control for guidance. 6. Assess residual (remaining) risk for each control. If the hazard can be eliminated, the residual risk score is 0 and the residual risk rating is nil. 7. The responsible person for the event must sign off acceptance of the risk assessment. The responsible person is to ensure the corrective actions are actionable. The responsible person must sign off that each corrective action is completed. 8. A copy of the risk assessment must be kept on site at the event.

6 SMOKIN HOT STANLEY RISK ASSESSMENT PLAN PART A HAZARD IDENTIFICATION Organisation: Black Barn Farm and Garden State Event Organiser: Jade Miles and Lou Friend Date: 07 May 2017 Event Name (in full): Smokin Hot Stanley Responsible Person: Charlie Showers Assessment Team: Charlie Showers, Jade Miles and Lou Friend Role of Assessment Team: Hazard identification and control implementation throughout the event Activity/Process Identified hazards Risk level Risk score 1 Packing Shed Meal Food poisoning, trip hazard, electrical safety, fire hazard 3B 17 2 Garden Tour Trip hazard 3D 9 3 Wassail Ceremony Trip and burn hazard 3C 13 4 General Event Financial failure legal claim 3D 9 5 Environment Waste collection 2D 14 Risk Ranking Table: Risk Ranking Table: Likelihood Consequence A B C D E 1 Almost Certain A Catastrophic Likely B Major Moderate/Possible C Moderate Unlikely D Minor Rare E Insignificant High Medium Low 10-1

7 RISK ASSESSMENT TEMPLATE PART B RISK ASSESSMENT Corrective actions(s) (refer to hierarchy control) Residual risk level Residual risk score Person responsible Include department Start date End date Control type PACKING SHED MEAL 1 Food Poisoning - Administrative 4C 8 Lou Friend 7/5/2017 7/5/2017 Food operator to ensure best practice. Use safe food handling procedures. Hand washing facilities. Garden State registration and compliance with Indigo Shire health requirements. 2 Trip Hazard Isolation, elimination 4 Electrical Safety Isolation, administrative 6 Fire cooking and/or structure administrative, engineering and isolation GARDEN TOUR 4C 8 Charlie Showers 7/5/2017 7/5/2017 Use designated path ways Use bunting and barriers Public liability insurance to be current. Extension cords to be covered and taped. 4C 8 Charlie Showers 7/5/2017 7/5/2017 Electrical extinguisher located on site. Cable runs not in exposed areas. All appliances connected to trip protection. 4C 8 Charlie Showers 7/5/2017 7/5/ x fire extinguishers visible and all event staff informed of location and how to use. First aid kit on site. Cooking fires isolated by barriers from guests. 6 Trip Hazard - Engineering, elimination 9 WASSAIL CEREMONY 4C 8 Charlie Showers 7/5/2017 7/5/2017 Pre inspection of garden tour route, identify and then isolate or eliminate any potential trip hazards. Inform guests of uneven ground and potential trip risk.

8 10 Trip Hazard elimination, isolation, engineering 11 Burn and Fire Hazard Isolation, PPE 13 GENERAL EVENT 4C 8 Charlie Showers 7/5/2017 7/5/2017 Use designated path ways Use bunting and barriers Public Liability to be current First aid kit located on site. 3C 13 Charlie Showers 7/5/2017 7/5/2017 All trip hazards removed, 1000 litre fire unit on site, undertaken during daylight hours, dangers of bonfire communicated to guests, first aid kit on site, bonfire isolated using bunting. Qualified professional fire fighter on site for duration. 14 Financial Failure - Administrative 4D 5 Charlie Showers 7/5/2017 7/5/2017 Clear goals & objectives Appropriate insurance Risk management plan Appropriate planning and health permits 15 Legal Claim - Administrative 4C 8 Charlie Showers 7/5/2017 7/5/2017 Current public liability insurance Risk management plan 18 ENVIRONMENT 19 Waste Collection Administrative, engineering 3D 9 Charlie Showers 7/5/2017 7/5/2017 All food waste will be composted on site post event. Zero waste event. Portable toilet waste to be processed by Pacific Hire post event. Please attach multiple pages if additional space is required. Risk Ranking Table: Risk Ranking Table: Likelihood Consequence A B C D E 1 Almost Certain A Catastrophic Likely B Major Moderate/Possible C Moderate Unlikely D Minor Rare E Insignificant High Medium Low 10-1

9 CHECKLIST TO BE COMPLETED PRIOR TO EVENT: Risk Assessment Plan acceptance and sign off by: Charles Showers Date: 20 th April 2017 Are all the corrective actions and actionable? YES Have the corrective actions been completed? Has a copy of the Risk Assessment Plan been placed on site? DEFINITIONS LIKELIHOOD Risk Ranking Table Almost certain Likely Possible Unlikely The incident is expected to occur during the staging of the event possibly on multiple occasions. The incident will most likely occur during the event and will occur during a year. The incident may occur once during the event or once in year. The incident occurs one in five years. Rare The incident occurs one in ten years. CONSEQUENCE Risk Rating Table Catastrophic Major Moderate Minor Insignificant HIERARCHY OF CONTROL Elimination Substitution Engineering Isolation Administrative Multiple fatalities, ongoing national or international media attention, possible prosecution, significant civil liability action. Major injuries requiring hospitalisation from event related accident, single fatality, national media, organiser prosecution, major civil liability action. Major injury / multiple minor injuries from one incident, medical treatment by doctor (not event related), reported in Melbourne media, civil liability action. Minor injuries requiring first aid, reported in local media, warnings provided, civil liability action unsuccessful. No injuries, no negative media attention, no legal action. Removal of the hazard / discontinuing the process. Using a less-hazardous process, chemicals etc. Changing the physical characteristics of the equipment, venue or environment. For example: design modification or installation of guarding. Isolating the plant and using remote controls etc. Procedures or instructions and signage that apply a safe system of work. Personal Protective Equipment Equipment that protects the user and public a short term control measure and the least preferred method of control.

10 9. SITE PLAN

11 Smokin Hot Event Site Plan Locations Packing Shed Parking Area Wassail Site Walk Route to Wassail Site Emergency Evac Area fire cooking area Parking Area Emergency Evac Area Bonfire Parking overflow Packing Shed Fire Cooking Area Toilets Toilet Toilet Event Date: Sunday 7th May 2017