MARKETING CESSATION REPORT NOTIFICATION TO THE BOARD

Transcription

1 Agenda of: MAY 9, 2017 Item No: II-C MARKETING CESSATION REPORT NOTIFICATION TO THE BOARD The Board s Marketing Cessation Policy was adopted in order to prevent and avoid the appearance of undue influence on the Board or any of its Members in the award of investment related and other service contracts. Pursuant to this Policy, this notification procedure has been developed to ensure that Board Members and staff are regularly apprised of firms for which there shall be no direct marketing discussions about the contract or the process to award it; or for contracts in consideration of renewal, no discussions regarding the renewal of the existing contract. Firms listed in Attachments 1 and 2 are subject to the Policy and will appear and remain on the list, along with the status, from the first publicized intention to contract for services through the award of the contract. Attachments 3 through 5 detail all other departmental contracts, and are provided for informational purposes only. Attachments: 1) Contracts Under Consideration for Renewal 2) Active RFPs and RFQs 3) List of All Current Contracts 4) Outside Counsel Contracts 5) Contracts Less Than One Year and $20,000

2 ATTACHMENT 1 LOS ANGELES CITY EMPLOYEES' RETIREMENT SYSTEM CONTRACTS LIST CONTRACTS UNDER CONSIDERATION FOR RENEWAL (MARKETING CESSATION NOTIFICATION) MARKETING CESSATION STATUS RESTRICTED PERIOD* START END INVESTMENTS 1 State Street Global Advisors MSCI World Ex-U.S. IMI Index 7/1/2014 6/30/2017 Board approved contract renewal on 1/24/2017; in progress 1/6/ /31/2017 HEALTH BENEFITS 2 Anthem 2017 Medical HMO & PPO 1/1/ /31/ Kaiser 2017 Medical HMO 1/1/ /31/ SCAN 2017 Medical HMO 1/1/ /31/ UnitedHealthcare 2017 Medical HMO 1/1/ /31/ Delta Dental 2017 Dental PPO and HMO 1/1/ /31/ Anthem Blue View Vision 2017 Vision Contract 1/1/ /31/2017 *RESTRICTED PERIOD Start Date - The estimated start date of the restricted period is three (3) months prior to the expiration date of the current contract. No entertainment or gifts of any kind should be accepted from the restricted source as of this date. Firms intending to participate in the Request for Proposal process are also subject to restricted marketing and communications. End Date - The estimated end date of the restricted period is three (3) months following the expiration date of the current contract. For investment-related contracts, the estimated end date is six (6) months following the expiration of the current contract. For health carrier contracts, the estimated end date is one (1) year following the expiration of the current contract. Estimated dates are based on contract negotiation periods from prior years. Page 1 of 1

3 ATTACHMENT 2 ACTIVE RFPs AND RFQs* (MARKETING CESSATION NOTIFICATION) NO. DESCRIPTION MARKETING CESSATION STATUS AND VENDOR RESPONSES INVESTMENTS RFP Release Date: May 16, 2016 Submission Deadline: June 27, General Fund Consultant Status: Board approved Aon Hewitt Investment Consulting, Inc.; NEPC, LLC; Verus Advisory, Inc.; as semi-finalist candidates on 1/10/2017. List of Respondents: Aon Hewitt Investment Consulting, Inc.; Meketa Investment Group, Inc.; NEPC, LLC; Pension Consulting Alliance, LLC; RVK, Inc.; Verus Advisory, Inc.; Wilshire Associates Incorporated RFP Release Date: October 3, 2016 Submission Deadline: December 5, Private Equity Consultant Status: Investment Committee approved Cliffwater LLC; Portfolio Advisors, LLC; and TorreyCove Capital Partners LLC; as semi-finalist candidates on 2/14/2017. List of Respondents: Aldea Capital Management, LLC; Cliffwater LLC; Hamilton Lane Advisors LLC; Portfolio Advisors, LLC; TorreyCove Capital Partners LLC RFP Release Date: December 12, Investment Transition Management 4 Board Governance RFQ Submission Deadline: February 13, 2017 Status: Board approved Abel Noser, LLC; BlackRock Institutional Trust Company, N.A.; Citigroup Global Markets Inc.; Loop Capital Markets LLC; Macquarie Capital (USA) Inc.; and Penserra Transition Management LLC; as semi-finalist candidates on April 25, List of Respondents: Abel Noser, LLC; BlackRock Institutional Trust Company, N.A.; Citigroup Global Markets Inc.; Loop Capital Markets LLC; Macquarie Capital (USA) Inc.; Northern Trust Investments Inc.; Pavilion Global Markets Ltd.; Penserra Transition Management LLC; Russell Investments Implementation, LLC; State Street Bank and Trust Company RFQ Release Date: March 1, 2017 Submission Deadline: April 7, 2017 Status: Submissions under review. * RESTRICTED PERIOD FOR REQUEST FOR PROPOSAL OR REQUEST FOR QUALIFICATIONS: Start Date - The restricted period commences on the day the Request for Proposal is released. End Date - The restricted period ends on the day the contract is executed. List of Respondents: Cortex Applied Research Inc., Funston Advisory, Mosaic Governance. Page 1 of 1

4 LIST OF ALL CURRENT CONTRACTS ATTACHMENT 3 INVESTMENTS 1 State Street Global Advisors 2 AJO, LP 3 Wilshire Associates, Incorporated 4 Portfolio Advisors, LLC Panagora Asset Management, Inc. Institutional Shareholder Inc. CenterSquare Investment Management, Inc. CoreCommodity Management, LLC BlackRock Institutional Trust, N.A. Neuberger Berman Fixed Income LLC MSCI World Ex-U.S. IMI Index Active Large Cap Value Equities General Pension Fund Consulting Private Equity Consulting Active Domestic Small Cap Value Equity Proxy Voting Analysis 7/1/2014 6/30/ /1/ /31/2017 1/1/ /31/2017 1/25/2014 1/24/2018 2/1/2012 1/31/2018 3/1/2012 2/28/2018 Active U.S. REITs 4/1/2015 3/31/2018 Active Long-Only Commodities 6/1/2015 5/31/2018 Multi Passive Index 6/1/2013 5/31/2018 Active Core Fixed Income 7/1/2013 6/30/ Sankaty Advisors, LLC Active U.S. Bank Loans 7/1/2015 6/30/ The Northern Trust Company Master Custody 8/1/2015 7/31/ The Northern Trust Company Compliance Analyst Service and/or Event Analyst 8/1/2015 7/31/ The Northern Trust Company Risk 8/1/2015 7/31/ The Northern Trust Company 16 The Northern Trust Company Integrated Disbursement Service Private Monitor Analytical (Core ) 8/1/2015 7/31/2018 8/1/2015 7/31/ The Northern Trust Company Securities Lending 9/1/2015 7/31/ EAM Investors, LLC Active U.S. Small Cap Growth Equities 10/1/2015 9/30/2018 Page 1 of 4

5 LIST OF ALL CURRENT CONTRACTS ATTACHMENT 3 19 LM Capital Group, LLC 20 Robert W. Baird & Co., Inc. 21 AEGON USA Investment Management, LLC Loomis, Sayles & Company, L.P. Barrow, Hanley, Mewhinney & Strauss, LLC Lazard Asset Management, LLC MFS Institutional Advisors, Inc. Axiom International Investors, LLC Quantitative Management Associates, LLC Oberweis Asset Management, Inc. AQR Capital Management, LLC Prudential Investment Management, Inc. Principal Global Investors, LLC Dimensional Fund Advisors, LP Dimensional Fund Advisors, LP Active Domestic Fixed Income Active Domestic Fixed Income Active U.S. High Yield Fixed Income Active Core Domestic Fixed Income Active Non-U.S. Equities Developed Markets Value Active Non-U.S. Equities Developed Markets Core Active Non-U.S. Equities Developed Markets Growth Active Growth Non-U.S. Emerging Markets Equities Active Core Non-U.S. Emerging Markets Equities Active Non-U.S. Small Cap Equities Active Non-U.S. Small Cap Equities Active Emerging Market Debt Active U.S. Mid Cap Core Equities Active Non-U.S. Equities Emerging Markets Value Active U.S. Treasury Inflation Protected Securities ("TIPS") 3/1/2011 2/28/2019 3/1/2011 2/28/2019 4/1/2016 3/31/2019 8/1/2011 7/31/ /1/2013 9/30/ /1/2013 9/30/ /2/2013 9/30/2019 1/1/ /31/2019 1/1/ /31/2019 1/1/ /31/2019 2/1/2014 1/31/2020 3/1/2014 2/28/2020 7/1/2014 6/30/2020 7/1/2014 6/30/2020 7/1/2014 6/30/ Rhumbline Advisors U.S. Equity Index Funds 4/1/2016 3/31/ State Street Bank and Trust Company 36 Townsend Holdings LLC Multi Passive Index 6/1/2013 5/31/2021 Real Estate Consulting 4/1/2014 3/31/2022 Page 2 of 4

6 LIST OF ALL CURRENT CONTRACTS ATTACHMENT 3 HEALTH BENEFITS 37 Anthem 2016 Medical HMO & PPO 1/1/ /31/ Kaiser 2016 Medical HMO 1/1/ /31/ SCAN 2016 Medical HMO 1/1/ /31/ UnitedHealthcare 2016 Medical HMO 1/1/ /31/ Anthem Blue View Vision Keenan & Associates Vision Contract 1/1/ /31/2016 Health and Welfare Consultant 3/1/2015 2/28/ Delta Dental 2016 Dental PPO and HMO 1/1/ /31/2019 COMMUNICATIONS 44 KES Mail Mail and Fulfillment 7/1/2012 6/30/ California Marketing Mail and Fulfillment 7/1/2012 6/30/2018 RETIREMENT SERVICES 46 Frasco Investigative Investigative 9/1/2014 8/31/ ICS Merrill Investigative 9/1/2014 8/31/ QTC Medical Group Disability 1/1/ /31/ Medical Support Los Angeles Disability 1/1/ /31/2017 Page 3 of 4

7 LIST OF ALL CURRENT CONTRACTS ATTACHMENT 3 SYSTEMS 50 Levi, Ray & Shoup, Inc. 51 Novanis 52 Linea Solutions, Inc. 53 Levi, Ray & Shoup, Inc. 55 Levi, Ray & Shoup, Inc. 54 Levi, Ray & Shoup, Inc. 56 Levi, Ray & Shoup, Inc. PensionGold Version 2 - Maintenance, Support, and Business Continuance Hyland OnBase EDMS Maintenance and Support Pension Administration System Consulting PensionGold Version 3 - Professional Agreement PensionGold Version 3 - Maintenance and Support Agreement Pension Gold Version 2 - License Agreement PensionGold Version 3 - License Agreement 7/1/2014 6/30/2017 7/1/2014 6/30/ /1/ /1/2017 3/1/2013 1/1/2018 5/24/2017 5/23/2022 1/27/1997 Perpetuity 3/1/2013 Perpetuity INTERNAL AUDIT 57 Brown Armstrong External Auditing 6/15/2016 6/14/2018 ADMINISTRATIVE SERVICES 58 The Segal Company Actuarial Consulting 8/1/2012 7/31/ Onni Times Square, L.P. Office Lease 8/1/2012 3/31/2023 Page 4 of 4

8 OUTSIDE COUNSEL CONTRACTS (NON-MARKETING CESSATION NOTIFICATION) ATTACHMENT 4 NO. VENDOR / CONSULTANT DESCRIPTION DEPARTMENT MANAGING CONTRACT 1 Steptoe & Johnson, LLP Legal - Litigation 3/18/ Kaplan Fox & Kilsheimer LLP Olson Hagel & Fishburn, LLP Legal - Litigation 1/26/2012 Termination of Litigation Termination of Litigation Legal - Fiduciary Law 11/10/ /9/ Ice Miller, LLP Legal - Tax Law 6/16/2015 6/15/ Steptoe & Johnson, LLP Legal 3/15/2016 3/14/ Nossaman, LLP Legal - Real Estate and Alternative Investments 6/16/2016 6/15/ Nossaman LLP Legal - Fiduciary Law 10/1/2016 9/30/2019 LACERS Page 1 of 1

9 ATTACHMENT 5 LOS ANGELES CITY EMPLOYEES' RETIREMENT SYSTEM CONTRACTS LIST CONTRACTS LESS THAN ONE YEAR AND $20,000 (NON-MARKETING CESSATION NOTIFICATION) NO. VENDOR / CONSULTANT DESCRIPTION ADMINISTRATIVE SERVICES 1 Life Status 360 Death Auditing 9/17/2009 month-to-month 2 Time Warner Internet Service Provider 8/30/2012 month-to-month 3 MIR3 Automated Call Out System 1/17/2014 year-to-year 4 Iron Mountain Onsite Confidential Document Shredding 7/1/2014 month-to-month 5 icontact Mass Distrbution Service 7/1/2014 year-to-year 6 Higher Ground Service Center Call Recording 9/23/2014 year-to-year 7 Agility Recovery Business Continuity 10/1/2015 year-to-year Page 1 of 1