End of academic session created

Transcription

1 Glasgow Caledonian University Schedule of Strategy and Planning Approved by Claire Hulsen Date Review Date August 2016 Version V2.0 Functions: SP1 Equality and Diversity P1 SP9 Widening Access P4 SP2 Marketing Intelligence P1 SP10 Progression and P5 SP3 Market Analysis P2 SP11 Planning P5 SP4 DLHE P2 SP12 Scottish Government P5 SP5 HESA P2 SP13 SFC P6 SP6 Programme Modules P2 SP14 KIS P6 SP7 Monitoring Targets P3 SP15 Strategy P7 SP8 Student Info/Student Numbers/NSS P3 Code Record series Examples of records SP1 Equality and Diversity SP1.1 E&D Committee Reports from 2002/03 End of academic session SP1.2 E&D database E&D database from 2003 Electronic SP2 Marketing Intelligence SP2.1 External update From 2006 Electronic SP2.2 SIMD dataset From 2009 Electronic Retain 2 s in unit 3 s Retain 5 Year +4 - Year +4 - Retain 5 Year +2 - Retain 3 1

2 Code Record series Examples of records SP2.3 League table reports Times from Sunday Times 2006, University Guide 2007 Year + 4 in Unit 6 s Retain 10 SP2.4 League table data From 2005 Electronic Year Retain 10 SP3 SP3.1 Marketing Analysis Marketing Analysis Reports for website from 2010/11 Marketing Analysis Reports. Strategic Planning GCU Draft Response SP4 DLHE SP4.1 From 2010 DLHE Dataset SP5 HESA SP5.1 Electronic Performance Indicators. HESA returns. DDS downloads. Council documents. SP6 Programme/Modules SP6.1 Programme/module Programme/module reports evaluation. Annual programme analysis reports from 2007/08. Active programmes Year Retain 5 Year +4 - Retain 5 Year +4 - Retain 5 Year Retain 5 2

3 Code Record series Examples of records from 2010/11. Module deviation from 2008/09. Module pass rates. Programme progression data from 2007/08. Module and programme rationalisation from 2007/08. SP6.2 Modules Active Modules from 2009/10 SP7 Monitoring SP7.1 Monitoring Targets Quarterly reports plus data SP8 Student Info/Student Numbers/NSS SP8.1 Student information Monitoring reports (SIMD), FTE targets SP8.2 Student numbers Student weekly number reports SP8.3 Student numbers Student weekly number (registered) reports Date Date + 5 s Date Year Retain 5 Current Retain 2 Year Retain 5 Retain hard copy in department for 5 s Retain 5 - Retain 5 Also held in Schools SP8.4 Student numbers Student weekly Year + 2 Retain 3 3

4 Code Record series Examples of records admissions number report - electronic SP8.5 Student numbers Weekly admissions reports (originals e- mailed from Admissions) SP8.6 NSS NSS data and reports from 2007 SP8.7 NSS NSS results, promotional activity and communication SP9 Widening access SP9.1 Student number reports: Articulating and nonarticulating SP9.2 Agreements Articulation agreements: Background information. Focus West Schools Data. WARP progression. SP9.3 Frank Buttle Frank Buttle Data Delete - Retain 1 Year +2 - Retain 3 Year +1 Retain 2 Year + 2 for electronic then for hard copy - Retain 3 Year +3 - Retain 4 Year Retain 3 4

5 Code Record series Examples of records SP9.4 Admissions Weekly Admissions reports (from Admissions) SP9.5 SWAP SWAP background info on entry agreements SP9.6 SIMD SIMD Data SP10 Progression and SP10.1 Progression and Data from 2006/07. Reports and data from 2010/11 Delete - Retain 1 Delete - Retain 1 Delete - Retain 1 Year Retain 5 SP11 Planning SP11.1 Corporate Plan work Corporate Plan including preparatory work SP11.2 Planning Round Annual Planning round documentation. Scenario planning SP11.3 KPI Key Performance indicators When +5 s Retain in unit for 5 s after 5 s Retain 10 s after then review for Archives Year Retain 5 Year Retain 6 SP12 Scottish Government SP12.1 Consultation Responses - Retain 5 5

6 Code Record series Examples of records SP12.2 Consultation Preparatory work to response + 5 SP13 Scottish Funding Council SFC SP13.1 Funding Outcome Agreement SP13.2 Consultation Responses/Outcome agreements SP13.3 Consultation Preparatory work SP13.4 Student data returns Individual returns SP14 Key Information Statistics + 1 / + 5 s / s after last action Retain 1 after last action - Retain 5 s after last action - Retain 5 s after last action - Retain 1 after last action Year Retain 6 SP14.1 KIS Working Group Working Group papers from 2012 Date of creation Date of creation + 2 s - Retain 2 SP14.2 KIS Data Data and reports from Date of creation Date Retain 3 6

7 Code Record series Examples of records SP15 Strategy SP15.1 The University Strategy University Strategy including preparatory work 2012 review for archives When +5 s Retain in unit for 5 s after 5 s Retain 10 s after then review for Archives 7