CURRENCY EQUIVALENCE (as of Dec 2011)

Transcription

1

2 CURRENCY EQUIVALENCE (as Dec 0) Currency Unit SLR.00 $.00 = = Sri Lanka Rupees (SLR) $ SLR 0 ABBREVIATIONS ADB Asian Development Bank ACLG Assistant Commissioner Local Government CDTA Capacity Development Technical Assistance CEA Central Environment Authority CLG Commissioner Local Government CPP DCS Consultation and Participation Pla Department Census and Statistics DPR Detailed Project Report DSC Design Supervision Consultant EA Executing Agency EARF Environment Assessment and Review Framework EIA Environmental Impact Assessment EMP Environmental Management Plan EIRR Economic Internal Rate Return GAP Gender Action Plan GN Grama Niladhari GoSL Government Sri Lanka GSMB Geological Survey and Mines Bureau ICTA Information and Communication Technology Agency IEE Initial Environmental Examination IPP Indigenous Peoples Plan IPSA Initial Poverty and Social Assessment IRR Internal Rate Return JICA Japanese International Cooperation Agency LA Local Authorities LAA Land Acquisition Act LGIIP Local Government Infrastructure Improvement Program LL&DF Local Loans and Development Fund LGESP MDG Local Government Enhancement Sector Project. Millennium Development Goals MLD Ministry Land Development MLG&PC Ministry Local Government and Provincial Councils NEA National Environmental Act NGO Non Governmental Organization NIRP National Involuntary Resettlement Policy NSC National Steering Committee NWSDB National Water Supply and Drainage Board O&M Operation and Maintenance PC Provincial Council

3 PD PFR Project Director Pre Feasibility Report PGI Poverty Gap Index PMU Project Management Unit PPP Public Private Partnerships PPTA Project Preparation Technical Assistance PS Pradeshiya Sabha PSC Provincial Steering Committee PSDG Province Specific Development Grant RDA Road Development Authority RF Resettlement Framework RP Resettlement Plan SC Steering Committee SLR Sri Lankan Rupee SPCU Subproject Coordination Unit SPS Safeguard Policy Statement SWM Solid Waste Management TEC Technical Evaluation Committee TOR Terms Reference UDA Urban Development Authority USD United States Dollar

4 Contents.. 3. Overview... Project Timeline... Subprojects PreFeasibility Process and Outputs Consultation and Participation Subproject selection Approach to Financial Assessment Linkage between subprojects and reform plan Overview safeguard issues Summary subprojects and or issues Or Sub project related Issues Overall Procurement issues and options Design Supervision Consultants Input Requirements General Observations Review, approval and reporting requirements... 7

5 List Attachments Attachment : Job Descriptions PMU and SPCU... 9 Attachment Consultation and Participation Plan Attachment 3: Selection Local Authorities and Grant Eligibility Mechanism and Subproject Selection Criteria... 5 Attachment 4: Solid Waste Management Plan Attachment 5: Time Line Attachment 6: Presentations... 8 Attachment 7: Townwise Final Subproject List Attachment 8: Sample PFR... 5 Attachment 9: PMU Monitoring Requirements and Key Templates Attachment 0: General Checklists for Sub projects... 39

6 TA 7659 SRI Local Government Enhancement Sector Project Main Section. Overview. A loan $59 million from Asian Development Bank s (ADB) Special Funds for Local Government Enhancement Sector Project (Formerly Lagging Local Authorities Infrastructure Development Project) has been approved and loan agreement was signed between Government Sri Lanka (GoSL) and ADB in Nov 0.. This report is a summary Project Preparatory Technical Assistance (PPTA). The scope work Team Leader (International) was in two phases. The scope work Phase I involved formulation project design and Phase II with regard to project preparatory support to executing agency. In making specific inputs to project design, a National consulting firm, led by subproject team leader, performed various tasks relating to situation assessments and design including feasibility sample sub projects, financial and economic analysis, and in developing reform plans. These tasks were carried out under overall supervision and guidance international team leader 3. The formulation project design includes project rationale, project scope and objectives, detailed implementation and financial arrangements, eligible subsectors and subproject selection criteria, consultation and participation plan, environmental and social safeguards, gender action plan, risk mitigation measures, implementation schedule, cost estimates, financing plan, and design and monitoring framework. The design is based on discussions with ADB and GOSL on requirements in relation to development policies; lending guidelines and studies in five pilot local authorities, involving: a. Assessment infrastructure and investment needs based on situation analysis service level, financial capacities and management capabilities, and needs stakeholders; b. Detailed feasibility prioritised sub project in two sample towns involving: i. technical analysis, financial and economic analysis and safeguard review and documentation.; ii. financial analysis local authority to assess capacity and sustainability investments based on revenue enhancements over medium term and iii. definition reforms to improve service delivery, finances and management revenues and O&M;. 4. Additional inputs to design include poverty assessments and establishment baseline information on access to services3. 5. Phase I was carried out between January and June 0. Subsequent to completion Phase I, Phase II scope PPTA was to provide project preparatory support to executing agency (Project Management Unit GoSL) was initiated. The tasks for this phase comprised: i. ii. Assist Ministry Local Government and Provincial Councils (MLG&PC) in making project management unit (PMU) fully functional, Assist provincial councils through PMU in making necessary adjustments in Subproject coordination units (SPCU) for new project. Specific tasks include: M/s Greentech Consultants Pvt Ltd, Sri Lanka were assigned through a separate contract, task supporting project design formulation (Phase I) and in preparing prefeasibility studies for 08 local authorities as part Phase II PPTA. The sample local authorities covered include: Kolonna, Neluwa, Minipe, Kandekatiya and Padaviya 3 This assessment is based on a sample survey 000 households in ten Pradeshiya sabhas

7 TA 7659 SRI Local Government Enhancement Sector Project Main Section a. Preparation job descriptions for staff PMU and SPCU and support in recruitment qualified staff for PMU and SPCUs b. Support PMU in recruiting Project Management Consultants (PMC) including preparation all required documents in process and assistance in evaluation expression interest and technical proposals, c. Support PMU in recruitment design supervision consultants (DSC) in accordance with priorities local authorities selected for project, including preparation all required documents in process and assistance in evaluation expression interest and technical proposals, d. Support PMU in developing relevant templates and guidelines to be used by SPCUs and local authorities, and, e. Support PMU in reviewing priority sub projects and reform plans submitted by local authorities through SPCUs.. Project Timeline 6. The PPTA consists two phases. PhaseI was in terms design project which included definition scope project and or documentation for appraisal and operating guidelines such as subproject selection criteria, consultation plan processes, reform action planning, supporting, analysis entities and processes/ practices. The draft report Phase I was submitted in June 0 and edited final report in January PhaseII PPTA involved support to implementing agency in ensuring achievement agreed actions with regard to procurement consulting services for PMC, DSC; staffing, or management actions, and in finalization prefeasibility subprojects covering 08 Local Authorities. Work commenced in July 0 and was completed by August 3st 0. Project Readiness Actions 8. The selection process PMC has been concluded and PMC is functional from midaugust Decision on DSC is yet to be finalized due to possible use available skills within GoSL (Urban Development Authority) in supporting design and supervision. However, terms reference and draft request for proposal (RFP) have been prepared and only variation would be staffing mix. 0. In terms PMU and SPCU Staffing, first task was to complete job descriptions and preparation forms required for approvals from GoSL. The key appointments concluded as on date include: I. Project Director, II. Financial Analyst, III. Accountant (payments), IV. MIS and IT Officer, V. Legal Officer, VI. SWM Officer and, VII. Local Government Officer.. For or PMU positions, shortlisting has been finalized and selection processes are targeted to be completed by September 0. While provincial SPCUs have been supporting LGESP activities, one issue in appointments at provincial level is on means addressing project overlap as GoSL intends retaining experienced staff from LGIIP (Attachment Financial Regulation 7 Forms Staff TOR).

8 TA 7659 SRI Local Government Enhancement Sector Project Main Section 3. Subprojects PreFeasibility Process and Outputs. The basis for identification and prioritization subprojects in LA s is based on a consultation and participation plan (CPP) outlining processes (Attachment ) to be followed in defining priorities and Subproject Selection Criteria (Attachment 3) outlining projects eligible for financing under Project. These are priorities based on assessment existing situation for all services and an exclusive solid waste management plan (SWM) for solid waste related subprojects (Attachment 4 Sample). 3.. Consultation and Participation 3. A consultation and participation plan (CPP) was prepared4 for project based on work done as part methodologies followed in Kolonna and Neluwa as part project design phase. This process formed basis selection subprojects in each LA. The scope process is in terms involvement stakeholders such as groups or individuals who eir benefit or are affected by a policy / project or those groups or individuals who can affect policy / project. Stakeholders consist individuals elected representatives, communities, social groups, organizations, etc. 4. Identifying and consulting all stakeholders, especially marginalized / vulnerable is important to ensure that selection a project is demand based. Furr, consultations open up line communication between various stakeholders and project implementing authorities, reby aiding process resolving conflicts at early stages project rar than letting it escalate into conflicts resulting in implementation delays and cost overrun. Participation local community in decisionmaking helped in prioritizing projects and identifying cost effective measures in mitigating adverse impacts and evolve ownership to assets created through interventions. 5. The consultations were carried out at two levels: A. Provincial level 6. A series province wise consultative meetings were conducted with Chief Ministers and or provincial and district level political leaderships (Attachment 5 Time line) and presentations were made by team and project director (See Attachment to sample PFRs). The scope se presentations was in terms eligibility requirements local authorities (LA), eligible subprojects and reform requirements. B. Local level 7. At local level, key informant interviews (KII), focus group discussions, stakeholder consultation meetings and discussions were held to define priorities and with beneficiaries at site level. Generally KIIs were conducted with Divisional Secretaries, Public health inspectors, representatives marginalized social groups, Civil Society Organizations, Women s society, youth associations, Local registered NGO s, traders associations, academic institutions and elected representatives / leaders Local Authorities. 8. The outputs discussions formed basis for finalization subproject pipeline, related financial improvements and reform plan. The councils ratified se in principle. 4 Appendix vii PPTA Final Report Consultation and Participation Plan 3

9 TA 7659 SRI Local Government Enhancement Sector Project Main Section 9. Based on assessments, Ministry Local Government and Provincial Councils (MLG&PC) in consultation with Minister for Economic Development (Ministerial Consultation) launched a second round consultation between January and April 0, with LA s, provincial councils and district development committee. An element redefinition priorities was made with a thrust towards focus on high priority and town specific development initiatives. These included a range investments that involved noncommercial and commercial investments. Some investment proposals do not form priorities as agreed to between GoSL and ADB. 0. The revised priorities, based on a larger level consultation formed basis for consultants work between July and August 0. This included a rapid assessment priorities and ir feasibility with regard to selection criterion. The selection subprojects besides selection criteria included feasibility incorporating exceptions to lists identified as part consultations by Ministerial Consultation (Attachment 6) Role Institutions:. The consultations were facilitated by Commissioner, Local Government (CLG) with support from SPCU ongoing LGIIP project. The role CLGs was in initiation launch workshops at province level and defining priorities and in finalizing reform plan. The CLGs are in process reaching agreements with LA s on implementation SWM action plans. Modes communication. Based on CPP, a variety instruments were used to communicate with stakeholders. The materials for dissemination including draft reform plan were translated into Sinhala for ease understanding participants. 3.. Subproject selection 3. While re were issues compliance select subprojects with agreed subproject eligibility, consultants present final list subprojects based on agreed criteria and on ir pressional judgment with regard to projects that can be implemented within limited time frame and in conformity with environmental and social safeguards. 4. Subprojects that are necessities and feasible but those that would require approvals have also been highlighted. The most common clearance/approval requirements being, development drains along roads managed by Road Development Authority (RDA) and transfer provincial government/ departmental land for subprojects Approach to Financial Assessment 5. The financial forecasts are based on review past five years actual data and forecast for future is based on trend, additional income due to new projects and or revenue enhancement measures that include annual revision rates and fees and improved collection. Expenditure forecast for current level is based on trend and future is based an assumption an O&M 35% cost based on nature subproject. Presentation a surplus after allocation O&M is a requirement for approval levels investments from project and revenue assumptions for forecast become part performance monitoring targets for each LA. 4

10 TA 7659 SRI Local Government Enhancement Sector Project Main Section 3.4. Linkage between subprojects and reform plan The key reforms contemplated as given below, are linked to subproject and include broader reforms especially in improving water services and overall revenue enhancements: i. completion annual accounts; ii. implementation SWM Plan; iii. attempt to improve water supply O&M; iv. improving coverage tax; v. collection efficiency and rates; vi. actions linked to improving base additional connections; vii. enhancing staffing and skills in relation to type subproject, especially water; viii. enhancing buoyancy by introducing annual revisions to tariff and rates; ix. generating user contribution by way upfront deposits; and, x. Participate in proposed reengineering processes. 6. These measures have been applied with regard to water supply and pola related subprojects. With regard to Solid waste management, most local authorities have agreed to implement plan prepared under TA with likely support from Pillasaru or or government sources finance. 7. In case water supply or or service related projects, key reform actions include induction adequately qualified staff to operate and maintain system. 8. Management reforms have been committed by most local authorities and this is dependent on outcome CDTA and ICTA initiative in process reengineering and its implementation Overview safeguard issues 9. The subprojects identified present no major issues with regard to social safeguards. Subprojects are proposed within available lands with LAs. For subprojects with requirements additional lands, lands are proposed to be obtained by means voluntary donation from individuals5 and/or transfer from government departments. The LA s have an inprinciple approval from departments with regard to transfer lands. This was one requirements for recommending subprojects for support under project. In case subprojects with involuntary resettlement impacts, a resettlement plan as per resettlement framework (RF) for project shall be prepared and implemented. 30. The environmental impacts are minimal as most subprojects are in situ developments and impacts are largely construction related impacts which can be addressed through adoption good construction practices and mitigation measures. The PPTA team has provided its observations on location select townships and schemes proposed on flood plains and/or major drainage basins/area, which would have an impact and have recommended for alternative options or change in township. The conformance to se suggestions and site suitability will need to be reviewed during feasibility stage Summary subprojects and or issues 3. The subprojects were finalized based on rapid assessment revised list and ir feasibility. Discussions were held between project director and ADB team in August to refine shortlist. (Attachment detailed by towns, and packages are presented in Attachment 7)) Sample Prefeasibility reports are presented as part Attachment 8. This 5 Appendix resettlement framework (RF) for Documentation voluntary donation land 5

11 TA 7659 SRI Local Government Enhancement Sector Project Main Section includes a town that prioritized projects identified as part initial consultation held between July 0 and January 0 (Maduralwala) and one with a set subprojects subsequent to ministerial consultation held in 0 (Wallalvitta). 4. Or Sub project related Issues 4.. Overall Procurement issues and options i. ii. iii. iv. v. vi. vii. Procurement has been streamlined under LGIIP and PMU has evolved standard bidding documents (SBD) specific for this project based on ADB s SBD s. The bidding documents for individual subprojects shall be developed based on SBD. Suggestions for streamlining Bid Evaluation: Bid Evaluation and approval process is as follows: o Bid Opening Committee opens bid o Technical Evaluation Committee (TEC) evaluates bids received o Procurement Committee approves bid evaluation at Province level o PMU / PCU would n review bid evaluation report and sends it to ADB for approval. o ADB review (Post or Pre review). There is no major procurement equipment and machinery envisaged in project In event machinery / equipment to be procured in different provinces, specifications shall be worked out commonly so that re is no change from one province to or unless re is a specific requirement. Training on Procurement Procedures: Initial training to Project Staff on procurement procedures and refresher courses at one year interval shall be carried out. Use Project Website: Project website to be created and to be used extensively for procurement activities like publishing notices, publishing evaluation results etc. E tendering: The possibility using E tendering to be explored. Alternatively, project should have a capacity building program on electronic bidding system. Controlling Delays in finalization reports: There needs to be a time frame drawn for each activity in evaluation report preparation so that evaluation is done without much loss time. 3. Packaging: Consultants view on procurement arrangements are that as projects are small in nature and contractors have gained enough experience in implementing LGIIP, at least 34 local authorities can be combined into a single contract package. This would reduce number contracts to be handled by SPCU. 4.. Design Supervision Consultants Input Requirements 33. It was indicated that designs will be carried out departmentally by Urban Development Authority (UDA) and, UDA will hire required skills in noncore areas UDA to define and design sub projects. However, UDA will need to comply with TOR s drafted for each sub sector and also perform supervision functions as outlined in TOR for DSC General Observations 34. The allocation per LA is SLR 50 million. Overall re is a competition between environmental and social/ economic infrastructure in LAs. Most local authorities have prioritized nonenvironmental infrastructure or growth infrastructure (roads and Bridges) as y are hopeful receiving resources from or government/ provincial government programs for development environmental infrastructure. In select local authorities, 6

12 TA 7659 SRI Local Government Enhancement Sector Project Main Section National Water Supply and Drainage Board (NWSDB) has proposed schemes and in provinces such as Uva, re is an issue reliable source for water supply. The supply water is not adequate for a sewerage system and most local authority s intention is to improve run f. However, constraint in this regard is that most drains are within RDA s purview. Despite this issue, select local authorities have prioritized drainage with hope an approval from RDA. 35. The process consultationbased decisions presented priorities and local authorities have found discussions and document useful. Select LAs intend to scale up investment by way borrowings from Local Loan and Development Fund LL&DF/ seed money from users. 36. i. ii. iii. Some points that need to be addressed during design phase are: Support development a Master Plan and complete design for entire facility, be it a pola or social infrastructure with project financing a major portion and local authority investing incrementally based on Master Plan. The constraint with LAs is absence financial engineering skills at provincial (CLG) level or any entity to support m in financial engineering such projects. From this perspective, LL&DF could bridge gap in helping LA s find a solution for balance resources or in or forms financing such plans. A related issue raised by LAs is that in event LAs financing balance cost subprojects, GoSL to examine possibility LGESP supporting supervision activities for entire subproject(s). 37. While basic performance measures can be managed by LAs with regard to Reform Plan, re is a need to define entry conditions for participation in reengineering process. One issues with regard to taxation is need to coordinate with valuation department. This needs to be addressed at CLG level and incorporated while rolling out reengineering activities. More importantly, changes with regard to taxation will also have a bearing on amendment to Acts. 38. As most LAs have expressed willingness to be part business process reengineering activity, re is a need to communicate upfront shortlisted LAs as re is a link between this activity and revenue enhancements. 5. Review, approval and reporting requirements 39. Review, approval and reporting requirements between LA, SPCU,PMU and Ministerial committee were discussed with Project Director and select provincial staff. Towards finalization same, a oneday session on process and reporting requirements was conducted by PMU and PPTA team. The key requirements for each stage project were discussed (Attachment 9 approval and reporting requirements). One suggestions made was to delegate review and approval process design and procurement actions to Provincial Steering Committee as it was indicated that first five subprojects would be sent to PMU for review and approval. The templates and checklist for various stages project are 7

13 TA 7659 SRI Local Government Enhancement Sector Project Main Section Form/Template/Letter Annex : Sample Council Resolution Annex : Form SPCU Review and Recommendations Annex 3 Form : Provincial Steering Committee Approval priority subprojects, reform plan, and financial projections Local Authority Annex 4: Form 3: Provincial Steering CommitteeFeasibility Approval I. Checklist for Feasibility Report II. Sector specific checklists for Subprojects III. Reform Checks (See sample reform plans for detailed actions, base line and time line) IV. Consultation and Participation Plan for design stage Annex 5: Form 4: Provincial Steering CommitteeDesign Approvals I Checklist for Detailed Design Annex 6 Form 5 Provincial Steering Committee Request for Release Payments I. General Requirements for Supervision II. Consultation and Participation Plan for Supervision/ Implementation Annex 7: Form 6: PMU PFR inclusive Reform Plan and Financial Forecast Approval Annex 8 Form 7: PMU Request for Release Funds Annex 9 Form 8: Ministerial Committee PFR Approval inclusive Reform Plan and financial forecast Annex 0: Form 9 Ministerial CommitteeRelease funds Annex : Sanction Letter Annex : Approval Feasibility, Annex 3: Approval Detailed Designs and Bid Documents Annex 4: Council Resolution Letter Acceptance 6 8 Contents 6 Local Authority s confirmation PFR (including endorsement reform plan and financial forecast) To PSC for approval PFR To PMU for approval PFR To PMU for approval Feasibility Report To PMU for approval Detailed Designs and Bid documents To PMU for release funds To Ministerial Committee approval PFR From Ministerial Committee To PD PMU To PMU Approval PFR To PMU for release funds PMU to LA approval PFR PMU to LA Approval Feasibility PMU to LA Approval Detailed Design and Bid Documents From LA to PMU sanction The PFR includes subproject concept and initial feasibility, reform plan and financial forecast

14 TA 7659 SRI Local Government Enhancement Sector Project Attachment Job Descriptions Attachment : Job Descriptions PMU and SPCU SAMPLE Financial Regulation FR 7 CREATION OF POSTS FOR THE PROJECT MANAGEMENT UNIT (PMU) PROJECTS ASSISTED BY FOREIGN FINANCING AGENCIES PROJECT MANAGEMENT UNIT OF THE LOCAL GOVERNMENT ENHANCEMENT SECTOR PROJECT (LGESP) PURA NEGUMA 3 Ministry Department/Cooperation/Statutory Board Name Program/Project and Time span 4 Core Activity Title Post Number Posts required Salary Scale 8 The basis on which posts are required (Casual/Temporary/Contract) and Period 9 Main responsibility Post 0 Requirement post (wher expansion existing activity or a new activity) Source funding for payment for Cadre Certificate Head Department/Corporation/Statutory Board Is proposal in terms any directives from Ministry or any or authority (if so, give details) Wher post/s has /have been identified in Loan/Grant Agreement or Memorandum Understanding signed with Foreign Financing Agency. Recommendation Secretary Local Government & Provincial Councils Local Government Enhancement Sector Project (LGESP) Pura Neguma, /0/0 30/06/05 Overall Project Management and Administration Project Director 0 As per category A, in Management Circular No 0, Ministry Finance & Planning On Contract, from /0/0 to 30/06/05 (As per..7 MSC 33, renewable annually, subject to satisfactory performance) Overall Management project, Institutional Strengning, Operational, Procurement. New Activity By project funds As per Project Administrative Memorandum (PAM). As per above 3 9

15 TA 7659 SRI Local Government Enhancement Sector Project Attachment : Job Descriptions A. DUTIES AND RESPONSIBILITIES OF THE PMU. General Management Tasks (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) (x) (xi) (xii) (xiii) (xiv) (xv) Finalize procedures and guidelines for procurement PMC and DSC and ir selection by PMU under advance procurement actions and formally appoint PMC and DSCs; Finalize procedures and guidelines for procurement civil works and equipment PMU under advance procurement actions; Finalize standard bidding documents for project. Develop procedures and prepare guidelines for evaluation bids contractors/suppliers including ir postqualification wherever necessary; Coordinate with consultants, SPCUs and LAs in preparation and finalization detailed designs, drawings, specifications, bills quantities, cost estimates, tender documents and associated contract documentation for procurement works and equipment in Project under ICB, Shopping or NCB.. Supervise, coordinate and monitor work SPCUs PMC and DSCs. Prepare, or as necessary, amend existing procedures and guidelines for site supervision, quality control and disbursement including guidelines and detailed job descriptions for engineers, supervisors, accountants, etc.; Supervise, coordinate and monitor work SPCUs and DSCs ensuring sound supervision and quality control during construction subproject components and any or technical matters. In coordination with SPCUs developing annual Project work plans, job descriptions, staffing schedules and equipment budgets; Assist SPCUs in establishing, testing and reviewing financial accounting and control systems and ensuring accurate and timely report submissions and funds flow from ADB and onwards to implementing agencies; Assist National level Steering Committees in reviewing project progress; Assist SPCUs in monitoring and advising Provincial Steering Committees on financial, staffing, and administrative improvements; Ensure compliance loan covenants; Prepare Project accounts and submit timely statements to ADB and Government; and Prepare monthly, quarterly midterm and final progress reports.. Institutional Strengning (i) (ii) (iii) (iv) Coordinate with outside organizations (SLILG, etc.) in conducting on job capacity building programs for strengning capacity Local Authorities; Guide Local Authorities in preparation reform action plan; Assist Local Authorities in management information systems improvement through capacity building program and Organize capacity building programs for Local Authorities 3. PMU Staff Structure PMU will be staffed with senior level technical, financial, social, capacity building/governance and procurement ficers to manage all technical, procurement, and loan account administration. The staff requirement and job descriptions are presented in Sections D and E below. The personnel hired for PMU will be required to work for an average period 5 years. 0

16 TA 7659 SRI Local Government Enhancement Sector Project Attachment Job Descriptions B. PROVINCIAL STRUCTURE SUBPROJECT COORDINATION UNITS (SPCUs) Subproject Coordination Units (SPCUs) will be established in each Province and will be responsible for implementation Project in coordination with SPCUs and LAs under Project. Each SPCUs will be assisted by Design and Supervision Consultants (DSC) to strengn and support ir project design, management and implementation capabilities. The SPCUs are aimed at strengning managerial, Project Management and institutional capabilities implementing agencies i.e. Local Authorities under Project and assist Executing Agency to efficiently and effectively manage, coordinate, and monitor proposed infrastructure development works under Project in Local Authorities. The staffing and job descriptions are presented in sections D and F below A. Duties and Responsibilities SPCUs General Management Tasks (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) (x) (xi) (xii) (xiii) (xiv) Coordinate with Local Authorities in selection project, application for funding. Assist LAs in preparation feasibility reports Project Monitor activities DSC in getting desired outputs from m. Confirm land acquisition requirements and assess each site's environmental aspects for detailed design project component; Prepare a detailed implementation schedule covering all work stages for each subproject component from field surveys and investigations to acceptance finished work; Prepare community development and public awareness programs as required in project Identify training requirements and coordinate with PMU on provision required training / capacity Building Coordination finalization project component packages and Preparation contract documents. Check, verify and update designs, engineering estimates and contract documents. Amend as necessary to comply with ADB procedures; Confirm procurement methods [international competitive bidding (ICB), international shopping (IS) or National competitive bidding (NCB)] for each subproject component; Coordinate to collect available data from different sources and conduct detailed physical surveys, investigations and studies as necessary to generate data for design subproject components; Prepare with assistance DSC and in Coordination with Local Authorities detailed designs, construction drawings, cost estimates, tender documents, and associated contract documentation to include Letter Invitation, conditions contract, specifications, drawings, design reports, bills quantities, etc. for all subproject components; Confirm procedures and guidelines for procurement contractors prepared by PMU; Review and confirm standard bid documents and standard, technical specifications works as and when prepared by consultants. With Local Authorities lead activities to Invite tenders for civil works (ICB/NCB), evaluate as per set procedure and recommend awards;

17 TA 7659 SRI Local Government Enhancement Sector Project Attachment : Job Descriptions (xv) With Local Authorities, lead procurement equipment, materials and services procured under ICB, IS or NCB procedures, including preparation tender documents, bidding, bid evaluation and contract award; (xvi) Assist Local Authorities to supervise, coordinate and monitor civil works and supply equipment and materials ensuring sound supervision and quality control and any or technical matters and issue certificates for acceptance; (xvii) Assisting measurement and recording acceptable works, check contractors/suppliers invoices and recommend payment; (xviii) Assisting overall contract management and preparation variation orders; (xix) Assist in preparation subproject appraisal reports and obtaining approvals ADB; (xx) Ensure compliance loan covenants, where applicable; (xxi) Prepare monthly, quarterly, midterm and final progress reports; and (xxii) Assist / Coordinate preparation final measurement and 'as built' drawings. Composition SPCUs Each SPCU will be headed by a Provincial Project Director and Commissioner Local Government (CLG) respective province would hold additional charge Provincial Project Director. The staff structure each SPCU will be different depending on particular investment portfolio for a particular Province.

18 TA 7659 SRI Local Government Enhancement Sector Project Attachment Job Descriptions B. PROJECT STAFF Project Management Unit Position Project Director Deputy Project Director Procurement and Compliance Officer Senior Engineers (one will be engineer cum quantity surveyor) Accountant (Payments) Accountant (Audit) Financial Analyst Manager Administration and Human Resources Manager Institutional Development and Reform Social Safeguards and Gender Officer Environmental Safeguards Officer IT Manager Solid Waste Management Coordinator (from National Solid Waste Management Support Center) Legal Officer (from Legal Section in MLGPC) Local Government Officer (from MLGPC) Project Secretary Data Entry Operator Management assistant Accounts Assistant Office Assistant Driver Total Number staff 3 6 (3 core staff) Subproject Coordination Units (per province) Provincial Project Director (Commissioner Local Government) Sr. Engineers ( Engineer and Compliance Officer) Engineer Institutional Development Manager/ Specialist Social Safeguards and Gender Manager Deputy Manager Engineering ( Technical and Quantity Surveyor) Accountant Project Secretary/Administrative Assistant Data Entry Operator Accounts Assistant Office Assistant Driver Total 4 (9 core staff) 3

19 TA 7659 SRI Local Government Enhancement Sector Project Attachment : Job Descriptions C. PART I JOB DESCRIPTION PMU STAFF Position Project Director (Level A MC ) Reporting To Secretary through Additional Secretary (Development), MLG&PC Location Colombo Responsibilities As head PMU: Overall Management project: i. Daytoday administration project ii. Assist National level Steering Committees in reviewing project progress; iii. Overall implementation project conceptualization to completion iv. Oversee project management by SPCUs v. Coordination tasks with ADB and GoSL vi. Reporting on project performance (Prepare monthly, quarterly midterm and final progress reports) to GoSL and ADB vii. Ensure compliance loan covenants; viii. Prepare Project accounts and submit timely statements to ADB and Government; ix. Coordination CDTA and implementation reforms contemplated including business process reengineering and related tasks implementing IT solutions in sample LA s Operational x. Finalize procedures and guidelines for procurement PMC and DSC and ir selection by PMU under advance procurement actions and formally appoint PMC and DSCs; xi. Prepare, or as necessary, amend existing procedures and guidelines for site supervision, quality control and disbursement including guidelines and detailed job descriptions for engineers, supervisors, accountants, etc.; xii. In coordination with SPCUs develop annual Project work plans, job descriptions, staffing schedules and equipment budgets; xiii. Coordinate with SPCUs in establishing, testing and reviewing financial accounting and control systems and ensuring accurate and timely report submissions and funds flow from ADB and onwards to implementing agencies; xiv. Assist SPCUs in monitoring and advising Provincial Steering Committees on financial, staffing, and administrative improvements; Procurement Related i. Finalize procedures and guidelines for procurement civil works and equipment PMU under advance procurement actions; ii. Finalize standard bidding documents for project. iii. Develop procedures and prepare guidelines for evaluation bids contractors/suppliers including ir postqualification wherever necessary; 4

20 TA 7659 SRI Local Government Enhancement Sector Project Attachment Job Descriptions Those reporting Qualification Requirement Engineering i. Oversee SPCUs and LAs in preparation and finalization reform Action Plan, detailed designs, drawings, specifications, bills quantities, cost estimates, tender documents and associated contract documentation for procurement works and equipment in Project under ICB, Shopping or NCB.. ii. Supervise, coordinate and monitor work DSCs. iii. Supervise, coordinate and monitor work SPCUs and DSCs ensuring sound supervision and quality control during construction subproject components and any or technical matters. All PMU Staff and PPD SPCU Management Services Circular No Category A Bachelor s Degree in field Engineering Science, Law, Economics, Commerce, Agriculture, Business Administration/Management, Accounting or any or relevant field With Minimum 5 years experience which 8 years should be in Senior Management Level, Salary Benefits OR Bachelor s Degree or any or qualification recognized as equivalent And A Post Graduate Qualification (Masters/Diploma) in relevant field or Corporate Membership a recognized pressional institution in relevant field With Minimum years post qualification experience in Management Level. and As per Management Services Circular No Category A General Terms As per Management Services Circular No & Conditions: 5

21 TA 7659 SRI Local Government Enhancement Sector Project Attachment : Job Descriptions Position Deputy Project Director (Level B MC ) Reporting Project Director Tenure Full Time for Project Duration Location Colombo Overall Management project: i. Support PD Daytoday administration project ii. Overall implementation project conceptualization to completion iii. Oversee project management by SPCUs iv. Reporting on project performance (Prepare monthly, quarterly midterm and final progress reports) to GoSL and ADB Operational i. Finalize procedures and guidelines for procurement PMC and DSC and ir selection by PMU under advance procurement actions and formally appoint PMC and DSCs; ii. Prepare, or as necessary, amend existing procedures and guidelines for site supervision, quality control and disbursement including guidelines and detailed job descriptions for engineers, supervisors, accountants, etc.; iii. In coordination with SPCUs develop annual Project work plans, job descriptions, staffing schedules and equipment budgets; iv. Coordinate with SPCUs in establishing, testing and reviewing financial accounting and control systems and ensuring accurate and timely report submissions and funds flow from ADB and onwards to implementing agencies; v. Assist SPCUs in monitoring and advising Provincial Steering Committees on financial, staffing, and administrative improvements; Procurement Related i. Finalize procedures and guidelines for procurement civil works and equipment PMU under advance procurement actions; ii. Finalize standard bidding documents for project. iii. Develop procedures and prepare guidelines for evaluation bids contractors/suppliers including ir postqualification wherever necessary; Engineering i. Oversee SPCUs and LAs in preparation and finalization reform Action Plan, detailed designs, drawings, specifications, bills quantities, cost estimates, tender documents and associated contract documentation for procurement works and equipment in Project under ICB, Shopping or NCB.. ii. Supervise, coordinate and monitor work DSCs. iii. Supervise, coordinate and monitor work SPCUs and DSCs ensuring sound supervision and quality control during construction subproject components and any or technical matters. Those reporting The DPD, Technical will be supported by Technical Officers and to DPD Procurement and Compliance Officer, Senior Engineers for all his works. Responsibilities 6

22 TA 7659 SRI Local Government Enhancement Sector Project Attachment Job Descriptions Requirements Salary Benefits Degree in Civil Engineering, and Chartered/Corporate membership recognized Pressional Institution or Post Graduate Qualifications (Masters/Diploma) in relevant Field AND Minimum 0 years postqualification experience in relevant field. Experience in a foreign funded project in a similar capacity will be preferred. and As per Management Services Circular No Category B General Terms As per Management Services Circular No & Conditions: 7

23 TA 7659 SRI Local Government Enhancement Sector Project Attachment : Job Descriptions Position Procurement and Compliance Officer (Level B MC ) Reporting Project Director Location Colombo Responsibilities Procurement The tasks procurement specialist will include but not be limited to following: i. Undertake procurement activity in accordance with procurement plan for PMU related procurement, and coordinate procurement for all or Subprojectrelated procurement. This would include; ii. Technical specifications for procurement goods and services toger with EA. iii. Bidding documents. iv. Tender notices and invitations for bids. v. Receive, open, and assist in evaluation bids; and finalize contracts. vi. Administer contracts to ensure compliance with contract conditions, payment terms, variations, dispute resolution, and monitoring, etc. vii. Maintain all records relating to procurement. viii. Maintain a separate record relating to complaints and ir redressing. ix. Periodically update procurement plan in agreement with EA to reflect actual project implementation needs and improvements in institutional capacity. x. Prepare procurement implementation reports in accordance with reporting requirement acceptable to ADB. xi. Assist EA in its procurement activities and help it in develop reports in agreed format. xii. Obtain all necessary clearances within Government and ADB. xiii. keep all procurement records in proper order, acceptable to EA and ADB. xiv. Assist ADB staff during procurement postreview missions. xv. Contribute to preparation project documents, studies, and materials for ADB and EA. xvi. Provide partial backup, be familiar, and participate in activities SPCU, financial management ficer in all areas, including preparation financial and status reports, maintaining financial management system, preparation document for payment, book and records keeping, etc. xvii. Train EA staff on procurement Compliance i. Ensure compliance all activities PMU and SPCU according to financial and technical rules, regulations, procedures and ir applications both GoSL and ADB ii. Establish document library all project related activities iii. Assist PD,PMU in preparation annual work plan iv. Coordinate preparation Project Performance Monitoring Report as 8

24 TA 7659 SRI Local Government Enhancement Sector Project Attachment Job Descriptions well as monthly/quarterly and annual reports. Coordinate preparation and updating information on website Assist PD in organizing project meetings/ workshops Coordinate preparation minuets meetings In consultation with accountants, review progress payments and compliance issues in certification ix. Carry out or relevant activities as per advice from PD, PMU. Degree in Civil Engineering, and Chartered/Corporate membership recognized Pressional Institution or Post Graduate Qualifications (Masters/Diploma) in relevant Field AND Minimum 0 years postqualification experience out which at least 3 years in procurement planning and procurement management in a foreign funded project. v. vi. vii. viii. Requirements Salary and As per Management Services Circular No Category Benefits B General Terms As per Management Services Circular No & Conditions: 9

25 TA 7659 SRI Local Government Enhancement Sector Project Attachment : Job Descriptions Position Senior Engineer (Level B MC ) Reporting Deputy Project Director Tenure Full Time for Project Duration Location Colombo Responsibilities Operational i. Assist DPD in preparation, or as necessary, amend existing procedures and guidelines for site supervision, quality control and disbursement including guidelines and detailed job descriptions for engineers, supervisors, accountants, etc.; ii. In coordination with SPCUs develop annual Project work plans iii. Coordinate overall project management with PMC Engineering i. Oversee SPCUs and LAs in preparation and finalization, feasibility, detailed designs, drawings, specifications, bills quantities, cost estimates, tender documents and associated contract documentation for procurement works and equipment in Project under ICB, Shopping or NCB. ii. Supervise, coordinate and monitor work DSCs. iii. Supervise, coordinate and monitor work SPCUs and DSCs ensuring sound supervision and quality control during construction subproject components and any or technical matters. iv. Review bills and approval for review by PD and accounts unit. Procurement Related v. Finalizing procedures and guidelines for procurement civil works and equipment PMU under advance procurement actions; vi. Finalizing standard bidding documents for project. vii. Developing procedures and prepare guidelines for evaluation bids contractors/suppliers including ir postqualification wherever necessary; Those reporting The DPD, Technical will be supported by Technical Officers and to DPD Procurement and Compliance Officer for all his works. Requirements Salary Benefits Degree in Civil Engineering, and Chartered/Corporate membership recognized Pressional Institution or Post Graduate Qualifications (Masters/Diploma) in relevant Field AND Minimum 0 years postqualification experience in relevant field. Experience in a foreign funded project in a similar capacity will be preferred. and As per Management Services Circular No Category B General Terms As per Management Services Circular No & Conditions: 0

26 TA 7659 SRI Local Government Enhancement Sector Project Attachment Job Descriptions Position Reporting Tenure Location Responsibilities Senior Quantity Surveyor (Level B MC ) Deputy Project Director Full Time for Project Duration Colombo Operational i. Review BOQs in Detailed Project Reports (DPRs) prepared by Design & supervision Consultants and provide comments and endorse m for SPCUs to go for bidding, ii. In coordination with SPCUs, review contractor payments and recommend it for payment. iii. In coordination with SPCUs develop quarterly disbursement plans iv. Coordinate overall payments to contractors. v. Supervise, coordinate all Quantity Surveyors in SPCUs and monitor ir work. vi. Coordinate with all DSC and provide necessary guidance, if required. Those reporting The DPD, Technical will be supported by Technical Officers, Deputy to DPD Managers in quantity Surveying at SPCUs and Procurement and Compliance Officer for all his works. Requirements Degree in Quantity Surveying with minimum 8 years postqualification experience. Salary and As per Management Services Circular No Category Benefits B General Terms As per Management Services Circular No & Conditions:

27 TA 7659 SRI Local Government Enhancement Sector Project Attachment : Job Descriptions Position Reporting Location Responsibilities Accountant (Payments) (Level C MC ) Project Director Colombo i. He/ she will be responsible for Maintenance accounts and records with respect to project. ii. He/ she will assist Project Director for preparing financial forecast for year and each quarter. iii. He/ she will assist Nodal Officer/ Project Officers in iv. Preparation budget. v. He/ she will consolidate accounts from different units project. vi. He/ she will assist Project Director in getting account audited. vii. He/ she will prepare disbursement claims for fund from funding agencies. viii. He/ she will classify expenditure and will maintain ix. Account manually and using appropriate stware. x. He/ she will ensure timely disbursement payments and writing cash books and or records account. xi. He/ she will prepare financial statements and bank reconciliation statement. xii. He/ she will generate financial information as required. xiii. Any or function assigned by Financial Management and Procurement Experts through Nodal Officer. Requirements Class / Officer Sri Lanka Accountancy Service with 8 years experience preferably in Financial Management in a foreign financing agency funded development project OR Chartered/Corporate Membership a recognized pressional institution in field on Financial or Management Accountancy (CIMA/ACCA/ICASL) and minimum 8 years experience preferably in Financial Management in a foreign financing agency funded development project Salary and As per Management Services Circular No Category Benefits B General Terms As per Management Services Circular No & Conditions:

28 TA 7659 SRI Local Government Enhancement Sector Project Attachment Job Descriptions Position Reporting Location Responsibilities Accountant (Internal Audit) (Level C MC ) Project Director Colombo The auditor will be carry out in accordance with relevant national standards auditing, and will include such tests and controls as auditor considers necessary under circumstances. In conducting audit special attention should be paid to following:i. Ensure that accounting and financial management systems remain reliable and effective in design and to assess extent to which y are being followed; ii. Review efficacy, adequacy and application accounting, financial and operating controls and reby ensure accuracy books accounts; iii. Verify that system internal check is effective in design and operation in order to ensure prevention and early detection defalcations, frauds, misappropriations and misapplications; iv. Identify and modify areas significant inefficiencies in existing systems and suggest necessary remedial measures; v. Confirm existence financial propriety in all decision and verify compliance to government and statutory requirement. vi. Confirm that agreed procurement procedures and arrangements have been followed for works, goods and services. vii. Check that all expenditure on works funded by project, including procurement goods and services, have necessary supporting documents and have been incurred in accordance with agreed rules and relevant financing agreement. viii. Verify that all goods procured and issues are supported by valid receipt and issue document (namely Goods Receipts Sheet, Indent and unstamped receipt) and are recorded in Priced Store Ledger/Bin Card and also closing balances worked out correctly. Physical verification assets and or inventories would be taken up as deemed necessary by auditor. ix. Confirm that Bank Authorization given to PMU for incurring expenditure under project are used for purpose intended. To establish this, auditor should visit SPCU/ LA s and conduct such audit/tests as may be deemed appropriate and necessary for purpose audit. x. Check that Statements Expenditure (SOE) submitted for ADB on a monthly basis reconcile with expenditures reported under Financial Management Reports (FMRs), also submitted to ADB on a quarterly basis. xi. that adequate records are maintained regarding assets created and assets acquired by project, including details cost, identification and location assets; and that physical verification assets is being carried out with due diligence. Extent and coverage internal audit: The extent and scope internal audit will be as follows: i. The internal auditor shall exercise 00% check awarded contract for construction. ii. The auditor will vouch 00% cash payment vouchers, bank statements and transfer entry vouchers and cheque payments shall be vouched to cover 50% transaction in each 3

29 TA 7659 SRI Local Government Enhancement Sector Project Attachment : Job Descriptions iii. iv. v. months selected. A list showing months / year for which vouching has been carried out shall be mentioned in report. Routine errors omissions or commissions noted during course internal audit may be rectified on spot. While conducting internal audit in a subsequent phase, auditor will ensure that compliance report on audit observations pointed out in reports relating to earlier audit is made and corrective actions taken on those points are furnished in Audit Report subsequent phase. Internal Audit Reports The report should be structured in a manner to provide following: (a) audit observations; (b) implications observations; (c) suggested recommendations; (d) management s comments/agreed actions and (e) status actions on previous recommendations. In addition, internal auditor should prepare and submit a consolidated report on a six monthly basis, summarizing unit wise reports and highlighting critical issues which require immediate attention PMU/NSC. The reports should be submitted to PD, PMU within 30 days close each period six months. Requirements Class / Officer Sri Lanka Accountancy Service with 8 years experience preferably in Financial Management in a foreign financing agency funded development project OR Chartered/Corporate Membership a recognized pressional institution in field on Financial or Management Accountancy (CIMA/ACCA/ICASL) and minimum 8 years experience preferably in Financial Management in a foreign financing agency funded development project Salary and As per Management Services Circular No Category Benefits B General Terms As per Management Services Circular No & Conditions: Position Reporting Tenure Location Responsibilities 4 Financial Analyst (Level B MC ) Project Director Full Time for Project Duration Colombo The financial Analyst will i. assist PMU in review LA financial analysis and Subproject cash flows, in consultation with SPCUs ii. In coordination with PMC and SPCU, monitor implementation financial reforms in Local Authorities iii. In consultation with Manager, Institutional Development ficer, review implementation Reform Plans. iv. Coordinate Financial Management Capacity building SPCU s, LA s in consultation with Accountants PMU v. Coordinate replenishment and or fund flow issues in consultation with Accountant vi. Coordinate preparation FM and monitoring reports for submission to GOSL and ADB vii. Or financial / asset management tasks as assigned by PD.

30 TA 7659 SRI Local Government Enhancement Sector Project Attachment Job Descriptions Requirements Class Officer Sri Lanka Accountancy Service with 8 years experience preferably in Financial Management in a foreign financing agency funded development project OR Chartered/Corporate Membership a recognized pressional institution in field on Financial or Management Accountancy (CIMA/ACCA/ICASL) and minimum 0 years experience preferably in Financial Management in a foreign financing agency funded development project Salary and As per Management Services Circular No Category Benefits B General Terms As per Management Services Circular No & Conditions: 5

31 TA 7659 SRI Local Government Enhancement Sector Project Attachment : Job Descriptions Position Reporting Tenure Location Responsibilities Requirements 6 Manager Administration & Human Resources (Level C MC ) Deputy Project Director Full Time for Project Duration Colombo The Manger Administration and Human Resources would be responsible to assist Project Director in all administrative aspects and Human Resources issues Project. He/ She would assist Project Director in recruitment staff consultants, attend all staff issues SPCUs and PMU Human Resources i. Assist preparation, or as necessary, amend existing procedures and guidelines relating to staffing. ii. Liaise with PD in identifying recruitment needs, processing work permits and visas Consultants in a correct and timely fashion, and or matters in relation to relocation employees or or resources. iii. Draft contractual documents (Appendices, Services Requests etc.) upon request (from PD.), follow up on those documents iv. Ensure that all consultants/ Staff (internal, external and employees) fill out ir time sheets and expense reports correctly and on time. v. Check for accuracy and approve all relevant time sheets and expenses and review and approve all travel requests. vi. Process expenses for staff and follow up on needs per diem vii. Assist with resource planning and allocation in collaboration with Resources & Project Office Manager and Project Managers, ensuring that staff is being utilized effectively. Office administration i. Prepare fice manual and procedures ii. Responsible for all Services related activities such as coordination meetings, event management, seminars etc and role also focuses on contractual documentation. iii. Manage project fice and perform reception duties, provide general assistance to senior management, including, but not limited to, information about features contracts, drafting tables and relevant correspondence, time sheets, travel & accommodation booking, meetings, agenda, etc. iv. Perform such or duties, functions and services, consistent with status or vocational ability, as may from time to time be required. Requirements Management i. Keep an inventory equipment and goods for project fice ii. Administer daily fice operations and coordinate logistic requirements for project fice iii. Maintain a roster prospective employees for project iv. Carry out tendering/procurement HR and Administration related works v. Carry out such or works as required by Project Director. Degree in Public Administration/ Human Resources/ or or relevant field

32 TA 7659 SRI Local Government Enhancement Sector Project Attachment Job Descriptions with Post Graduate Qualification in relevant field and at least 08 years experience in HR and administration functions, preferably in a public sector environment. Salary and As per Management Services Circular No Category Benefits C General Terms As per Management Services Circular No & Conditions: 7

33 TA 7659 SRI Local Government Enhancement Sector Project Attachment : Job Descriptions Position Manager Institutional Development and Reform (Level C MC ) Deputy Project Director Reporting Tenure Full Time for Project Duration Location Colombo Responsibilities i. The manager shall lead and coordinate with Government, SPCU and LA s all institutional activities and reforms contemplated under project. He would also assist Project Director in Capacity Building Programs and coordinate with SPCUs. Legal; ficer, Local Government Officer and SWMO and LAs on reform activities. ii. The primary responsibility MIDR will be to coordinate with GoSL, SPCU and LA s on review and advise on RAP as well as next steps in completion activities in implementation RP and its monitoring iii. Coordinate with Local Government ficer and legal ficer on post amendment dissemination information and capacity building at local through knowledge management events such as seminars, workshops etc.. iv. Coordinate in consultation with legal ficer and local government ficer on activities on reforms and process re engineering with CDTA and ICTA on various tasks assigned to se entities in strengning local government processes. v. Overall advise to PMU and PMC/ Consultants on operational issues with regard to reform action plans and or reforms and ir action post CDTA studies. Requirements Post Graduate qualification in Social Sciences/ Economics/ Planning/ Business Administration/Science with at least 08 years experience. Experience in design, implementation and or management local government reforms / development issues will be added advantage. Salary and As per Management Services Circular No Category Benefits C General Terms As per Management Services Circular No & Conditions: 8

34 TA 7659 SRI Local Government Enhancement Sector Project Attachment Job Descriptions Position Reporting Location Responsibilities Social Safeguards and Gender Officer (Level C MC ) Project Director Colombo The role is to implement policies and operational procedures Resettlement Framework (RF) and Indigenous People Plan (IPP), and requirements under Gender Action Plan (GAP), to respond to environmental safeguard issues various projects that are supported by LGESP and also be proactive in identifying likely safeguard issues that could be relevant in context its portfolio projects. The following are responsibilities safeguards ficer to be carried out in consultation with SPCU: i. Review wher project proponent/ia has taken efforts to avoid or minimize IR and impacts to IP during preplanning stage. ii. Screen project proposals to verify wher safeguard documents commensurate to significance impacts have been prepared and submitted along with loan application. iii. Ensure that project proponent/ia fulfils required planning process for addressing social safeguards issue, including planning for IR and IP, consultations and disclosures, implementation RP and IPP, and redress grievance. iv. Ensure that disbursement decision LGESP takes into account successful completion RP, GAP and IPP implementation. v. Set conditionality to include social safeguards covenant. vi. Carry out periodic review progress on RP and IPP implementation and ensure that progress reports are submitted in a timely manner. vii. Provide required information to donors based on ir requirements. The following is authority given to social safeguards staff: i. Call for more information from project proponent/ia regarding social safeguards issues. ii. Advise to LGESP to ask project proponent/ia to rework social safeguards section loan application documents submitted by project proponent/ia, e.g. DPR. iii. Advise LGESP to defer financing decision on a project due to noncompliance with social safeguards issues. iv. Advise LGESP to delay disbursement an installment to project proponent/ia due to noncompliance with social safeguards issues. Requirements Post Graduate Degree in Social Sciences/Management with at least 08 years experience. Experience in land acquisition / resettlement activity related documentation/ compliance review on developmental projects understating ADB safeguard procedures and requirements is a must. Salary and As per Management Services Circular No Category Benefits C General Terms As per Management Services Circular No & Conditions: 9

35 TA 7659 SRI Local Government Enhancement Sector Project Attachment : Job Descriptions Position Reporting Location Responsibilities Environmental Safeguards Officer (Level C MC ) Project Director Colombo The role is to implement policies and operational procedures EARF, to respond to environmental safeguard issues various projects that are supported by LGESP and also be proactive in identifying likely safeguard issues that could be relevant in context its portfolio projects. The following are responsibilities environmental safeguards ficer to be carried out in consultation with SPCU: i. Maintain and keep uptodate environmental aspects EARF environmental policies and procedures (screening, categorization, environmental appraisal and ors) on a daytoday basis. ii. Monitor portfolio projects supported by LGESP on environmental safeguards, prepare status reports on a periodic basis both in construction and operational phases, and work with IAs in ensuring that environmental safeguard compliance. iii. Engage in training and capacitybuilding initiatives to build awareness, knowledge and skills IAs and agencies associated with m. iv. Provide required information to donor agencies based on ir requirements. v. Use projectlevel experiences and advise on integration environmental considerations in planning process LGESP. This is to done through determining current state environment and how project level achievements environmental goals through periodic monitoring have led to improved environmental outcomes. Requirements 30 The following are authorities given to those responsible for environmental safeguards staff: i. Request relevant information from within LGESP PMU and SPCU to assist in EARF implementation on a daytodaybasis. ii. Ask data and documentation from IAs regarding environmental safeguard compliance, e.g. monitoring reports to demonstrate compliance to legal requirements or EMP. iii. Inform to PMU Appraisal and/or Monitoring teams on noncompliance, if any, to any legal requirements any projects financed or risk related to environmental safeguards compliance to which LGESP is exposed. iv. Advise LGESP Appraisal team to defer financing decision on a project due to noncompliance with environmental safeguards issues. v. Advise LGESP Appraisal team to delay disbursement an installment to project proponent/ia due to noncompliance with environmental safeguards issues. Post Graduate Degree in Environmental Science/ Environmental engineering or related field with at least 08 years experience. Experience in environmental documentation/ compliance review and understating

36 TA 7659 SRI Local Government Enhancement Sector Project Attachment Job Descriptions ADB environmental procedures and requirements on developmental projects is must. Salary and As per Management Services Circular No Category Benefits C General Terms As per Management Services Circular No & Conditions: 3

37 TA 7659 SRI Local Government Enhancement Sector Project Attachment : Job Descriptions Position Reporting Location Responsibilities MIS and Information Technology Officer (Level C MC ) Project Director Colombo Manage computing and information technology strategic plans, policies, programs and schedules for project and finance data processing, computer services, network communications, and management information services to accomplish project goals and objectives. He/ She will work closely with staff and or staff, and will be responsible for selecting and liaising with service providers. Specific activities will include: i. Build and execute information technology strategic plan ii. Direct and manage computing and information technology strategic plans, policies, programs, and schedules for business and finance data processing, computer services, network communications, and management information services to accomplish corporate goals and objectives. iii. Develop strategic plans and implement objectives information technology needs company to ensure computer capabilities are responsive to needs company's growth and objectives. iv. Evaluate overall operations computing and information technology functions and recommend enhancements. v. Advise PD, PMU on strategic systems conversions and integrations in support project goals and objectives. vi. Prepare budgets to facilitate orderly and efficient IT services. vii. Establish IT infrastructure to support and guide departments/spcus in computing and information technology efforts. viii. Implement information technology solutions including coordination design web page and web based monitoring systems under project ix. Plan, organize, direct, control and evaluate information technology activities contemplated to support 0 pilot local authorities from design and development to production. In this regard coordinate with ICTA and GoSL on ongoing efforts in process reengineering and stware development x. Oversee development, design, and implementation new applications and changes to existing computer systems and stware packages. xi. Develop Requests for Proposals (RFP) for external services. xii. In consultation with procurement specialist, review and approve major contracts for computing and information technology services and equipment. xiii. Manage information technology and computer systems xiv. Hire and manage information systems personnel and contractors to design, develop, implement, operate and administer computer and telecommunications stware, networks and information systems xv. Develop and implement policies and procedures for electronic data processing and computer systems operations and 3

38 TA 7659 SRI Local Government Enhancement Sector Project Attachment Job Descriptions Position MIS and Information Technology Officer (Level C MC ) development xvi. Control computer systems budgets and expenditures xvii. Ensure security information systems, communication lines, and equipment. xviii. Prepare regular reports based on findings from MIS for submission to ADB and NSC Requirements Degree in computer Science with at least 08 years experience in managing IT systems in a large establishment or public sector environment. Up to date on information technology solutions is a must. Salary and As per Management Services Circular No Category Benefits C General Terms As per Management Services Circular No & Conditions: 33

39 TA 7659 SRI Local Government Enhancement Sector Project Attachment : Job Descriptions Position Solid Waste Management Officer (Level C MC ) Deputy Project Director Reporting Tenure Full Time for Project Duration Location Colombo Responsibilities i. The ficer will be responsible for coordinating all activities relating to SWM from concept to commissioning. ii. He/ She shall review all Solid Waste Management Plans (SWMP) prepared by Consultants and approve m and provide necessary guidance to LAs to implement Plan. iii. He/ She will support Project Director in overseeing all design, quality assurance and implementation activities under relevant subproject. iv. He/ She will coordinate between PMC, DSC and SPCU staff regarding aforesaid activities. v. The coordinator will also be involved in assisting Procurement Officer in ensuring that technical specifications under bids are appropriately included and contracts are administered within principles Good Operating Practices. vi. Relevant general management tasks for PMU will be governing ficers functions. Requirements Chartered/Corporate membership recognized Pressional Institute or Post Graduate Qualification (Masters/Diploma) in Civil Engineering with at least 08 years experience. Experience in design, implementation and or management Solid Waste Management activities will be added advantage. Should be conversant with waste management practices and technologies and more importantly in capacity building and CEA/ADB regulations. Salary and As per Management Services Circular No Category Benefits C General Terms As per Management Services Circular No & Conditions: Position Legal Officer (Level C MC ) Project Director Reporting Tenure Full Time for Project Duration Location Colombo Responsibilities i. The primary responsibility legal ficer will be to coordinate necessary amendments to Act and related documents. ii. Coordinate post amendment dissemination information and capacity building at local through knowledge management events such as seminars, workshops etc. iii. Coordinate with CDTA and ICTA on various tasks assigned to se entities in strengning local government processes. iv. Coordinate incorporation suggestions in relevant legislations/ by laws. v. Overall advice to PMU and PMC/ Consultants on legal issues relating to reform activities to be undertaken under project. Requirements LLB or Attorney atlaw with at least 08 years experience preferably 4 years in local government sector. Salary and As per Management Services Circular No Category Benefits C 34

40 TA 7659 SRI Local Government Enhancement Sector Project Attachment Job Descriptions Position Legal Officer (Level C MC ) General Terms As per Management Services Circular No & Conditions: Position Local Governments Officer (Level C MC ) Deputy Project Director Reporting Tenure Full Time for Project Duration Location Colombo Responsibilities i. The primary responsibility Local government Officer will be to coordinate with GoSL and legal ficer on next steps in completion amendments to Act and related Parliamentary process for approval legislation ii. Coordinate with legal ficer on post amendment dissemination information and capacity building at local through knowledge management events such as seminars, workshops etc.. iii. Coordinate capacity building activities on reforms and process re engineering with CDTA and ICTA on various tasks assigned to se entities in strengning local government processes. iv. Coordinate incorporation suggestions in relevant legislations/ bye laws. v. Overall advice to PMU and PMC/ Consultants on operational issues with regard to reform action plans and or reforms and ir action post CDTA studies. Requirements Degree in Social Sciences/ Public Administration or or relevant Degree with at least 08 years experience. Local Government Experience will be preferred. Salary and As per Management Services Circular No Category Benefits C General Terms As per Management Services Circular No & Conditions: 35

41 TA 7659 SRI Local Government Enhancement Sector Project Attachment : Job Descriptions A. Part II Scope Work SPCU Staff Position Reporting Location Responsibilities Provincial Project Director (PPD) (Level B MS C ) (Will be Exficio Position or direct recruit) Project Director (PD) and Chief Secretary Province Provincial The Provincial Project Director would be administrative Head SPCU. Overall Management project: i. Daytoday administration project ii. Assist Provincial Steering Committees in reviewing project progress; iii. Overall implementation project conceptualization to completion iv. Provide all approvals required at Provincial Level including reform action plan. v. Provide necessary guidance for Engineers in particular and SPCU staff in general on implementation Project, oversee project management by engineers vi. Effectively supervise all issues Project Implementation including resettlement and land acquisition issues, coordination tasks with PMU and LA vii. Monitor reform activities Local Authorities on a regular basis. viii. Reporting on project performance (Prepare monthly, quarterly midterm and final progress reports) to PMU. ix. Prepare Project accounts and submit timely statements to PMU. Operational i. Based on project and procurement guidelines prepare subprojects, designs and oversee design and supervision by DSC; ii. In coordination with PMU develop annual Project work plans, staffing schedules and budgets; iii. Coordinate with PMU in establishing, testing and reviewing financial accounting and control systems and ensuring accurate and timely report submissions and funds flow to project; Those reporting Procurement Related i. Finalize all procurement packages and coordinate process for procurement civil works and equipment; Engineering i. Oversee LAs in preparation and finalization reform Action Plan, detailed designs, drawings, specifications, bills quantities, cost estimates, tender documents and associated contract documentation for procurement works and equipment in Project under ICB, Shopping or NCB.. ii. Supervise, coordinate and monitor work DSCs. iii. Supervise, coordinate and monitor work DSCs ensuring sound supervision and quality control during construction subproject components and any or technical matters. All SPCU Staff Requirements A Degree from a recognized University with at least 0 years experience 36

42 TA 7659 SRI Local Government Enhancement Sector Project Attachment Job Descriptions Position Provincial Project Director (PPD) (Level B MS C ) (Will be Exficio Position or direct recruit) in management, especially in local government sector as a Commissioner Local government or Degree in Civil Engineering with corporate membership and 8 years experience. Experience in foreign funded development project will be added advantage. Salary and As per Management Service Circular No Category Benefits C General Terms As per Management Service Circular No Category & Conditions: C 37

43 TA 7659 SRI Local Government Enhancement Sector Project Attachment : Job Descriptions Position Reporting Tenure Location Responsibilities Senior Engineer (Level B MS C ) Provincial Project Director Full Time for Project Duration Colombo The Project Engineer will be executive head SPCU and would be in charge daytoday activities SPCU. The SPCU staff would work under his / her daytoday directions apart from instructions PPD. Relevant general management tasks for SPCU will govern functions Senior Engineer. Operational i. All approvals required to be taken from PPD shall be routed through PE ii. Assist PPD in preparation, or as necessary, amend existing procedures and guidelines for site supervision, quality control and disbursement including guidelines and detailed job descriptions for engineers, supervisors, accountants, etc.; iii. In coordination with PMU develop annual Project work plans iv. Coordinate overall project design and implementation in consultation with DSC and LA v. Prepare monthly, quarterly, midterm and final progress reports; and vi. Assist / Coordinate preparation final measurement and 'as built' drawings. Engineering i. Oversee DSC s and LAs in preparation and finalization, feasibility, detailed designs, drawings, specifications, bills quantities, cost estimates, tender documents and associated contract documentation for procurement works and equipment in Project under ICB, Shopping or NCB.. ii. Supervise, coordinate and monitor work DSCs. iii. Supervise, coordinate and monitor work DSCs ensuring sound supervision and quality control during construction subproject components and any or technical matters. iv. Overseeing all quality assurance and implementation activities under all subproject in Province. v. Review bills and approval for review by PD and accounts unit. Procurement Related i. Based on standard bidding documents for project, prepare guidelines for evaluation bids contractors/suppliers including ir postqualification wherever necessary ii. The Senior Engineer will assist local authorities in all activities bidding (Issue bidding document, bid evaluation, finalize contract agreement etc.) iii. Assist provincial committees in procurement process from evaluation to award. Accounting i. Monitor all billing and payments towards works and goods provided Those reporting Engineer 38

44 TA 7659 SRI Local Government Enhancement Sector Project Attachment Job Descriptions Position Senior Engineer (Level B MS C ) to Sr Engineer Requirements Degree in Civil Engineering, and Chartered/Corporate Membership recognized Pressional Institution or Post Graduate Qualification (Masters/Diploma) in relevant field AND Minimum 0 years postqualification experience in project design, implementation and monitoring, preferably local government infrastructure. Salary and As per Management Service Circular No Category Benefits B General Terms As per Management Service Circular No Category & Conditions: B 39

45 TA 7659 SRI Local Government Enhancement Sector Project Attachment : Job Descriptions Position Reporting Tenure Location Responsibilities Senior Engineer Cum Compliance Officer (Level B MS C ) Senior Engineer Full Time for Project Duration Colombo The Engineers whose task would be divided based on no local bodies would involve assisting Local Authorities in Preparation i. Assist LA s in feasibility and designs work and coordinating with DSC s, Design i. Review design and bid documents ii. Assist LA s in requisite approvals from authorities iii. oversee process closure procurement goods and works Supervision i. Site supervision, ii. quality assurance and on recording measurements. iii. review Measurements and advise accordingly to Senior Engineer. iv. assist Senior Engineer in all activities related to technical and procurement issues from evaluation to commissioning works, including variation orders v. Review progress on payments to contractors/ suppliers. vi. Prepare monthly, quarterly, midterm and final progress reports; and vii. Assist / Coordinate preparation final measurement and 'as built' drawings. Environmental/Social Safeguards i. Coordinate with Safeguard Manager and ensure all social/environmental requirements are met. Quality Control and Check Measurements i. Will be responsible for quantity surveys and check measurements. Environmental Safeguards The role is to implement policies and operational procedures EARF, to respond to environmental safeguard issues various projects that are supported by LGESP and also be proactive in identifying likely safeguard issues that could be relevant in context its portfolio projects. The following are responsibilities environmental aspects: i. Maintain and keep uptodate environmental aspects EARF environmental policies and procedures (screening, categorization, environmental appraisal and ors) on a daytoday basis. ii. Monitor portfolio projects supported by LGESP on environmental safeguards; prepare status reports on a periodic basis both in construction and operational phases, and work with IAs in ensuring that environmental safeguard compliance. iii. Engage in training and capacitybuilding initiatives to build awareness, knowledge and skills IAs and agencies associated with m. 40

46 TA 7659 SRI Local Government Enhancement Sector Project Attachment Job Descriptions Position Senior Engineer Cum Compliance Officer (Level B MS C ) iv. Provide required information to donor agencies based on ir requirements. v. Use projectlevel experiences and advise on integration environmental considerations in planning process LGESP. This is to done through determining current state environment and how project level achievements environmental goals through periodic monitoring have led to improved environmental outcomes. The following are authorities given to those responsible for environmental safeguards staff: i. Request relevant information from within SPCU to assist in EARF implementation on a daytodaybasis. ii. Ask data and documentation from IAs regarding environmental safeguard compliance, e.g. monitoring reports to demonstrate compliance to legal requirements or EMP. iii. Inform to SPCU Appraisal and/or Monitoring teams on noncompliance, if any, to any legal requirements any projects financed or risk related to environmental safeguards compliance to which LGESP is exposed. iv. Advise SPU Appraisal team to defer financing decision on a project due to noncompliance with environmental safeguards issues. Advise SPCU team to delay disbursement an installment to project proponent/ia due to noncompliance with environmental safeguards issues; Requirements Degree in Civil Engineering, and Chartered/Corporate Membership recognized Pressional Institution or Post Graduate Qualification (Masters/Diploma) in relevant field AND Minimum 0 years post qualification experience in project design, implementation and monitoring, preferably local government infrastructure. Salary and As per Management Service Circular No Category Benefits B General Terms As per Management Service Circular No Category & Conditions: B 4

47 TA 7659 SRI Local Government Enhancement Sector Project Attachment : Job Descriptions Position Engineer (Level C MS C ) Reporting Senior Engineer Location Province Responsibilities Responsible for all Engineering, Monitoring, checking bills and quality control activities assign by Senior Engineer. Requirements Degree in Civil Engineering, and Chartered/Corporate Membership recognized Pressional Institution or Post Graduate Qualification (Masters/Diploma) in relevant field AND Minimum 0 years post qualification experience in project design, implementation and monitoring, preferably local government infrastructure. Salary and As per Management Service Circular No Category Benefits C General Terms As per Management Service Circular No Category & Conditions: C Position Reporting Location Responsibilities Accountant (Level C MS C ) Provincial Project Director Province i. He/ she will be responsible for Maintenance accounts and records with respect to project. ii. He/ she will assist provincial project director for preparing financial forecast for year and each quarter. iii. He/ she will assist Nodal Officer/ Project Officers in preparation budget. iv. He/ she will consolidate accounts from different units project. v. He/ she will assist PPD in getting account audited. vi. He/ she will prepare disbursement claims vii. He/ she will classify expenditure and will maintain account manually and using appropriate stware. viii. He/ she will ensure timely disbursement payments and writing cash books and or records account. ix. He/ she will prepare financial statements and bank reconciliation statement. x. He/ she will generate financial information as required. xi. Any or function assigned by PPD. Requirements Class / Officer Sri Lanka Accountancy Service with 8 years experience preferably in Financial Management in a foreign financing agency funded development project OR Chartered/Corporate Membership a recognized pressional institution in field on Financial or Management Accountancy (CIMA/ACCA/ICASL) and minimum 8 years experience preferably in Financial Management in a foreign financing agency funded development project Salary and As per Management Service Circular No Category Benefits C General Terms As per Management Service Circular No Category 4

48 TA 7659 SRI Local Government Enhancement Sector Project Attachment Job Descriptions & Conditions: Position C Institutional Development and Reform Manager (Level C MS C ) Provincial Project Director/Deputy Project Director Reporting Tenure Full Time for Project Duration Location Province Responsibilities i. Coordinate with PMU and LA s all institutional activities and reforms contemplated under project. He would also assist provincial Project Director in Capacity Building Programs and coordinate with PMUs. Legal; ficer, Local Government Officer and SWMO and LAs on reform activities. ii. Assist LA s in preparation RP in consultation with DSC s iii. Assist LA s in follow up actions iv. The primary responsibility will be to coordinate within SPCU, DSC and LA s on review and advise on RP as well as next steps in completion activities in implementation RP and its monitoring v. Coordinate with PMU s MIDR, Local Government ficer and legal ficer on post amendment dissemination information and capacity building at local through knowledge management events such as seminars, workshops etc.. vi. Coordinate in consultation with MIDR, legal ficer and local government ficer on activities on reforms and process re engineering with CDTA and ICTA on various tasks assigned to se entities in strengning local government processes. vii. Overall advice to SPCU and DSC on operational issues with regard to reform action plans and or reforms and ir action post CDTA studies. Requirements Masters Degree with an advanced degree in Social Sciences/ Economics/ Planning/ Business Administration. At least 08 years experience in design, implementation and or management local government reforms / development issues Salary and As per Management Service Circular No Category Benefits C General Terms As per Management Service Circular No Category & Conditions: C 43

49 TA 7659 SRI Local Government Enhancement Sector Project Attachment : Job Descriptions Position Reporting Location Responsibilities Safeguards Manager (Social and Gender) (Level C MS C ) Provincial Project Director Provinces The role is to implement policies and operational procedures Resettlement Framework (RF) and Indigenous People Plan (IPP), and requirements under Gender Action Plan (GAP), to respond to environmental safeguard issues various projects that are supported by LGESP and also be proactive in identifying likely safeguard issues that could be relevant in context its portfolio projects. The following are responsibilities safeguards ficer i. Review wher project proponent/ia has taken efforts to avoid or minimize IR and impacts to IP during preplanning stage. ii. Screen project proposals to verify wher safeguard documents commensurate to significance impacts have been prepared and submitted along with loan application. iii. Ensure that project proponent/ia fulfils required planning process for addressing social safeguards issue, including planning for IR and IP, consultations and disclosures, implementation RP and IPP, and redressal grievance. iv. Ensure that disbursement decision takes into account successful completion RP, GAP and IPP implementation. v. Set conditionality to include social safeguards covenant. vi. Carry out periodic review progress on RP and IPP implementation and ensure that progress reports are submitted in a timely manner. vii. Provide required information to donors based on ir requirements. The following is authority given to social safeguards staff: i. Call for more information from project proponent/ia regarding social safeguards issues. ii. Advise to SPCU to ask project proponent/ia to rework social safeguards section loan application documents submitted by project proponent/ia,eg. DPR. iii. Advise SPCU to defer financing decision on a project due to noncompliance with social safeguards issues. Advise SPCU to delay disbursement an installment to project proponent/ia due to noncompliance with social safeguards issues Requirements Post Graduate Degree in Environmental Science/Environmental Engineering/Social science with at least 08 years experience in land acquisition / resettlement activity related documentation/ compliance review on developmental projects. Understating ADB/ World Bank environmental/social procedures and requirements is a must. Salary and As per Management Service Circular No Category Benefits C General Terms As per Management Service Circular No Category & Conditions: C 44

50 TA 7659 SRI Local Government Enhancement Sector Project Attachment Job Descriptions Attachment Consultation and Participation Plan Introduction As argued by proponents sustainable development, any interventions on natural resources management, governance, and infrastructure development must be transparent, accountable, representative, and participatory. In recent past participation all stakeholders including beneficiaries development initiatives has become an integral component and essential aspect projects and programs. In or words, to work effectively and development projects to be successful, civic engagement in governance is crucial. The incorporation planning practices in Local Authorities and incorporation this activity as part project process is a change from ongoing project supported by ADB for local authorities. The scope process is in terms involvement all stakeholders such as groups or individuals who are eir benefited or affected by a policy / project or those groups or individuals who can affect policy / project. Stakeholders can be individuals, communities, social groups, organizations, etc. Generally poor and marginalized (women, children, elderly, disabled, orphans, landless laborers) are ten ignored eir because y are unaware and not consulted or because y do not have a forum to express ir views. Identifying and consulting all stakeholders, especially marginalized / vulnerable is important to ensure that a project meets need all sections people. Furr, consultations open up line communication between various stakeholders and project implementing authorities, reby aiding process resolving conflicts at early stages project rar than letting it escalate into conflicts resulting in implementation delays and cost overrun. Participation local community in decision making will help in prioritizing projects and identifying cost effective measures in mitigating adverse impacts and evolve ownership to assets created through interventions. There are also needs and possibilities participation beyond implementation. Consultation and Participation Strategy and Plan Consultations for sample subprojects were held during PPTA stage with affected households, beneficiaries subprojects, elected representatives and or stakeholders. Furr, consultations were held during socioeconomic surveys undertaken in sample subproject towns and census surveys undertaken to assess magnitude involuntary resettlement in each subproject. The projects proposed by Pradeshiya Sabhas for assistance from ADB aim at improving access to growth and social services, environmentally sound health and sanitation practices and contribute to overall development local authority. Improving provision for water supply, sanitation and or essential forms infrastructure and services must be based on an understanding needs and priorities those who, within households, are responsible for water collection, sanitation, disposing solid waste and or daily necessities. In most instances se responsibilities fall on women who are rarely consulted. Furr, poor who do not have a forum to express ir needs are ten not consulted in projects and schemes that aim at improving ir standard living. Keeping this in mind, government as part Project, has developed a consultation and participation plan from subproject identification stage through implementation stage (Table ) and possible options participation in operation and maintenance (O&M) localized facilities. While project identification will be on an inclusive basis, in line with proposed amendment to legislation, government intends to mainstream participation by women and youth. Besides improved planning, project would also enhance planning by participatory methods which would possibly extend to O&M. 45

51 TA 7659 SRI Local Government Enhancement Sector Project Attachment Consultation and Participation Plan Project Cycle Target Group Planning Stage Beneficiaries including women, youth, and marginalized social groups Elected representatives / leaders Local Authorities (LAs) Civil Society OrganizationsWomen s society/ youth` associations, Ors as identified Local registered NGO s Traders association Academic institutions Elected representatives / leaders Local Authorities 46 Table : Consultation and Participation Plan Consultation Consultation and Indicators Tools Participation Topics Focus group discussions Council level meetings and presentations Key informant interviews with leaders Overview proposed project and interventions Definition issues and constraints in access to services and resources List needs and initial prioritization Reform Plan Number consultation sessions carried out for various stakeholder groups including numbers participated Number comments/suggestio ns received and converted into actions/ projects Base line indicators in relation to select DMF targets At least 5% participation by women (target) Sources Responsibility Verification Summary consultations with each group. Baseline indicators in relation to select DMF targets Focus group discussions Focus group discussions Focus group discussions Class room discussions for orientation and training Orientation/training local Number leaders authorities leaders in LAs trained participatory approaches, decision making and M&E Summary Orientation. Local Authority (Assisted by PMU, SPCU, DSC)

52 TA 7659 SRI Local Government Enhancement Sector Project Attachment Consultation and Participation Plan Project Cycle Subproject identification stage Target Group Consultation Tools (LAs) Beneficiaries Focus group including discussions women, youth, Information and leaflets about marginalized subproject social groups and benefits Newspaper articles seeking feedback Open house meetings Elected Key representatives informant / leaders LAs interviews Information leaflets about subproject and benefits Open house meetings Civil Society Information Organizationsleaflets Women s about subsociety/ youth project and associations, benefits Ors as Open identified house meetings Consultation Participation Topics and Indicators Overview service requirements Subproject selection criteria Reason for prioritizing subproject improvements / benefits envisaged User contribution requirements Implementation schedules and arrangements Willingness to pay assessments Possibility community participation in O&M Number consultation sessions carried out for various stakeholder groups including numbers participated Sources Responsibility Verification e on Views received and incorporated into selection subprojects Local Authority (assisted by PMU, SPCU DSC) 47

53 TA 7659 SRI Local Government Enhancement Sector Project Attachment Consultation and Participation Plan Project Cycle Target Group Consultation Tools Local registered NGO s Traders association Academic institutions Subproject design stage 48 Beneficiaries including women, youth, and marginalized social groups Elected representativ Information leaflets about subproject and benefits Open house meetings Information leaflets about subproject and benefits Open house meetings Information leaflets about subproject and benefits Open house meetings Focus group discussions Newspaper articles seeking feedback Open Consultation Participation Topics and Indicators Summary reports (DPR/IEE/RP/IPP) Design criteria alternatives considered project components involving land acquisition mitigation measures Number consultation sessions carried out for various stakeholder groups including numbers participated Agreement on O&M Sources Responsibility Verification e on Views participants No objections/ suggestions received and action taken Local Authority (assisted by PMU, SPCU DSC)

54 TA 7659 SRI Local Government Enhancement Sector Project Attachment Consultation and Participation Plan Project Cycle Target Group Consultation Tools es / Leaders LAs Affected households Subproject implementation stage Elected representativ es /Leaders LAs Interest groups including women s groups and vulnerable house meetings Household questionnai re Focus group discussions Household questionnai re Focus group discussions Monitoring surveys Periodic open house meetings Newspaper articles Consultation Participation Topics and Indicators environmental impacts and mitigation measures cost project likely charges, if any Specific arrangements for involvement communities in O&M, if appropriate Summary reports (DPR/IEE/RP/IPP) Design criteria alternatives considered Extent land acquisition and mitigation measures Proposed resettlement and rehabilitation measures, if any Progress implementation Temporary impacts / discomfort to public advance communication about civil work schedule Quality and adequacy environmental and social mitigation measures arrangements Sources Responsibility Verification Baseline indicators in relation to select DMF targets Draft agreement documents No consultations Views held participants No objections/ suggestions received and action taken Feedback on rehabilitation and restoration measures Number Views consultation participants / sessions carried out grievances for various received and stakeholder groups action taken including numbers report. participated Local Authority Contractor PMU / SPCU DSC 49

55 TA 7659 SRI Local Government Enhancement Sector Project Attachment Consultation and Participation Plan Project Cycle 50 Target Group Consultation Tools Consultation Participation Topics groups Civil Society Organization s Women s society/ youth associations, Ors as identified Local registered NGOs Traders association Academic institutions Display project details on site. Affected households Focus group discussions undertaken Share design changes, if any reason for same alternatives considered Efficacy grievance redressal system Labor standards and safety measures Awareness measures Sanitation and water conservation HIV AIDS and or communicable diseases Formulation user/community groups responsible for O&M Grievance redressal mechanisms Temporary impacts review User Group Focus group discussions and Indicators O&M issues, structure arrangement and agreements. Consultations held Formulation necessary committees and selection key staff Sources Responsibility Verification Report on grievance redressal and actions on temporary impacts. Minutes consultation Agreements on O&M arrangement s

56 TA 7659 SRI Local Government Enhancement Sector Project Attachment Consultation and Participation Plan Project Cycle Target Group Post Project Beneficiary Implementation Communities Consultation Tools Consultation Participation Topics Structured meetings Focus group discussions Individual interviews O&M issues / Management by user/community groups in small / localized community infrastructure and Polas Satisfaction levels Performance in relation to DMF targets No project/ activities transferred Performance in terms efficiency O&M es on Beneficiaries perception project benefits Feedback Reports Community satisfaction Local Authority and Community/ User Groups Individual interviews Focus group discussions Participation in evaluation: feedback to Local Authority on benefits Monitoring service delivery Impacts on women and vulnerable amongst beneficiaries / user groups Progress on Reform Plan Comparison with DMF Targets Numbers local leaders who participated in M&E activities e/ report Facility specific performance Progress on reforms Impacts on women and vulnerable groups LA in consultation with beneficiary communities and user groups Monitoring and Beneficiary Evaluation Communities User groups Elected representativ es / Leaders LAs and Indicators Sources Responsibility Verification DMF= design and monitoring framework, DSC = design and supervision consultant, DPR = detailed project report, IEE = initial environmental examination, IPP = Indigenous Peoples Plan, LA = local authority, M&E = monitoring and evaluation, O&M = operation and maintenance, PMU = project management unit, PPTA = project preparatory technical assistance, RP = resettlement plan, SPCU = subproject coordination units 5

57 TA 7659 SRI Local Government Enhancement Sector Project Attachment 3 Selection Local Authorities and Grant Eligibility Mechanism and Subproject Selection Criteria Attachment 3: Selection Local Authorities and Grant Eligibility Mechanism and Subproject Selection Criteria A. Selection Local Authorities As a preparatory activity for project, Ministry Local Government and Provincial Councils (MLGPC) decided to identify lessdeveloped local authorities in seven provinces in country. Since Norrn and Eastern provinces had undergone severe damages and destruction due to armed conflict and as a consequence have received a number supports for reconstruction and development, including those from development partners, analysis did not include local authorities in se two provinces. Moreover, evaluation focused on pradeshiya sabhas only, as se are areas with poor accessibility and infrastructure availability. The MLGPC first appointed a committee to study and finalize indicators for defining less developed local authorities. In total, 9 indicators were selected in areas (i) geographic location and demography; (ii) social infrastructure and quality life; (iii) physical infrastructure and services; (iv) financial strength and resources; and (v) local authority management capacity. Then evaluation was undertaken for a total 04 pradeshiya sabhas in seven provinces, based on provincial information and data as well as validations through various clarifications from national and provincial authorities and institutions. Out total score 00 points, scores actually given ranged from 55 (least developed) to 50.5 (most developed). A total 08 local authorities, have been selected to be eligible for infrastructure investment support under project.7 Details evaluation are found in report issued by MLGPC.8 The list selected local authorities is shown in Table. B. Grant Eligibility Local authorities selected to be eligible for infrastructure investment support will be qualified for provision a capital grant under project only if y submit a reform plan and plan is reviewed and confirmed by MLGPC in consultation with subproject coordination unit (SPCU) in respective provincial council. Staff project management unit (PMU) and/or SPCU will visit local authority to see local conditions and confirm appropriateness plan before completing review. Any local authority requesting capital grant under project is required to have its reform plan approved through a council resolution before it submits plan to SPCU. The PMU will submit to ADB for review reform plans first five local authorities toger with checklist to demonstrate that minimum requirements are satisfied. 7 Local authorities that received financial support under Local Government Infrastructure Improvement Project (Loan 0SRI) have been excluded. A few local authorities with scores lower than 7 have been added due to ir backwardness that could not be quantitatively measured in evaluation. 8 MLGPC. 0. The Report on Identification Lagging Local Authorities. Colombo. 5

58 TA 7659 SRI Local Government Enhancement Sector Project Attachment 3 Selection Local Authorities and Grant Eligibility Mechanism and Subproject Selection Criteria LOCAL AUTHORITY AND SUBPROJECT SELECTION CRITERIA A. Eligible Local Authority Unless orwise agreed by ADB, only local authorities listed in Appendix will be eligible for financing under project provided that such local authority has prepared and adopted a reform plan (as referred to below) and such reform plan has been reviewed and confirmed by PMU. B. Eligible Sectors The eligible subsectors project are as follows: i. ii. iii. iv. Environmental infrastructure water supply and sanitation (including sewerage), drainage, and solid waste management Economic infrastructure roads and bridges, including suspension bridges Public health infrastructure maternity and healthcare centers Or local authority facilities public markets Subprojects not listed in above are generally not accepted, but may be approved under special circumstances if needs are clearly justified. C. Subproject Selection and Approval Process The subproject selection will be an outcome an inclusive planning process. Selection subprojects will be made by eligible local authorities through a council resolution. The resolution will need to indicate: i. Priority list subprojects with a concept plan; ii. Commitment to implement reform plan with final actions agreed upon; iii. Initial forecast local authority finances; and iv. Request to project management unit (PMU) for technical assistance required, if any, for preparation feasibility studies and/or detailed design subprojects (including safeguard documents). The request from local authorities comprising four items mentioned above will be first submitted to subproject coordination unit (SPCU) in ir respective province for review. The SPCU will review and assess request, confirm coherence with provincial physical development plan, and after necessary changes, submit its confirmation through chief secretary, to PMU in Ministry Local Government and Provincial Councils (MLGPC) for furr review. Upon receipt request, PMU will review request in accordance with agreed criteria. Staff PMU and/or SPCU will visit respective local authority to see local conditions and confirm appropriateness plan before completing review. The PMU will provide its recommendation to Ministerial committee in MLGPC chaired by Secretary, which is final decisionmaking body. Only after reform plan is reviewed and confirmed by Ministerial committee, technical assistance for preparation subprojects will be commenced. When water supply and sewerage subprojects are included in priority list, PMU will initially screen request to see who is appropriate to implement such subprojects and submit its recommendation to Ministerial committee. If Ministerial committee decides that National Water Supply and Drainage Board (NWSDB) will be appropriate implementing agency subprojects due to technical or or reasons, such subprojects will be dropped from project. 53

59 TA 7659 SRI Local Government Enhancement Sector Project Attachment 3 Selection Local Authorities and Grant Eligibility Mechanism and Subproject Selection Criteria Once SPCUs find feasibility studies and/or detailed engineering design subprojects satisfactory, y will send a request to respective local authority to endorse project through council resolution. Once it is issued, SPCU will request PMU for final endorsement. When detailed engineering design is prepared, SPCU will send entire set documents to PMU for endorsement Ministerial committee. D. General Subproject Selection Criteria Subprojects will be identified on basis needs local communities, financial, economic, technical, environmental, and social feasibility and sustainability, and relevant government policy and strategy. The selection subprojects will be made in terms following general criteria; SPCUs will screen subprojects and prepare a checklist to ensure conformity with criteria (both general and sectorspecific) at level both feasibility studies and detailed designs, which will be confirmed and endorsed by PMU. Only those subprojects that meet all criteria set out below as a result detailed design will proceed to implementation. i. ii. iii. iv. v. vi. 54 Priority requirement community and link to development plan. The subproject should be in line with priority requirements community at large and should address basic infrastructure requirements local authority. This will be ascertained through onsite consultations with communities in accordance with consultation and participation plan developed for project, and may use participatory tools such as participatory rapid appraisal and participatory learning and action, which allow rapid assessment community needs and priorities. The proposed subproject should be in conformity with a mediumterm development plan and vision statement (if available), and/or regional/provincial development plans, as well as local development goals. Subproject integration with local and regional plans will ensure a balanced sustainable development region. Technical feasibility subproject. The subproject must be technically feasible and leastcost solution alternative, taking into consideration need to meet reasonable increases in demand. The equipment, material, and or resources as required can be acquired in or transferred to, subproject location without unreasonable obstruction or delay. Financial state local authorities. The overall financial health local authorities will be assessed in terms own revenue as a proportion total revenue, and trend dependence on provincial/national government. Revenuegenerating capacity existing projects, expenditures as a proportion expenditure norms and or indicators financial strength will be used to ensure sustainability proposed subproject. Quality control. Quality control in terms quality work and processes as well as quality proposed output will be key criteria for subproject appraisal. Quality control techniques suggested by local authorities during subproject design, construction, supervision, and operation will be closely assessed. This is not only likely to minimize failures but also increase life and benefits proposed subproject. Operation and maintenance (O&M). Inadequate budgetary allocation for O&M will result in physical neglect a subproject. Fiscal capacity local authorities for effective O&M will be assessed to ensure smooth flow project benefits. Economic and financial returns. Evaluation economic and/or financial returns from subproject will be closely studied in accordance with relevant ADB guidelines. The findings will be evaluated visavis or criteria including environmental and social impact, etc.

60 TA 7659 SRI Local Government Enhancement Sector Project Attachment 3 Selection Local Authorities and Grant Eligibility Mechanism and Subproject Selection Criteria vii. viii. ix. x. E. Environmental impact. Environmental assessments will be undertaken for all subprojects. SPCUs will undertake preliminary screening using rapid environmental assessment checklist ensuring compliance with specific environmental criteria for subproject selection. For subprojects having environmental impacts, an environmental assessment report will be prepared following EARF agreed upon between ADB and GoSL. Involuntary Resettlement. SPCUs and local authorities will screen involuntary resettlement impacts proposed subprojects. Subprojects assessed to have significant resettlement impacts will not be undertaken. For subprojects having involuntary resettlement impacts, a resettlement plan will be prepared following resettlement framework agreed upon between ADB and GoSL. Indigenous peoples. SPCUs and local authorities will screen indigenous peoples impacts proposed subprojects. Subprojects assessed to have significant impacts on indigenous peoples will not be undertaken. Subprojects having indigenous impacts which: (i) involve commercial development cultural resources and knowledge indigenous peoples, (ii) physical displacement from traditional or customary lands, and (iii) commercial development natural resources within customary lands under use that would impact livelihoods or cultural, ceremonial, or spiritual uses that define identity and community indigenous peoples will not be undertaken. For subprojects having indigenous peoples impacts, an indigenous peoples plan (IPP) will be prepared following indigenous peoples planning framework (IPPF) agreed upon between ADB and GoSL. Gender. Local authorities will evaluate impacts proposed subprojects on gender issues based on following principles: (i) maximum participation women, especially those from poor/lowincome households, in communitybased decision making (quantitative targets may help); (ii) genderequal responsibility in construction and O&M; (iii) consideration for women's time and space constraints and/or requirements; (iv) gender disaggregated data collection whenever possible; (v) use gender responsive nongovernment and/or communitybased organizations; and (vi) gender awareness among local authority ficials. SectorSpecific Subproject Selection Criteria This section outlines broad sectorspecific criteria as guidelines for selection subprojects. Water Supply and Sanitation: The objectives should be to improve access to safe drinking water, improve sanitation, minimize waterborne diseases, and improve health conditions. The focus should be on areas with a large population with little or no access to safe drinking water. The following criteria will apply: i. ii. iii. The water resources board, NWSDB and/or consultants have carried out investigations, and have confirmed that potable water sufficient quantity and quality is available, and abstraction water would not create adverse impacts to existing water users or groundwater table, in both short and long term. Specific measures have been proposed to mitigate adverse environmental impacts to be caused by additional amount wastewater generated by subproject. Connection costs and water tariff have been proposed to cover at least full cost O&M by taking into account affordability beneficiaries. 55

61 TA 7659 SRI Local Government Enhancement Sector Project Attachment 3 Selection Local Authorities and Grant Eligibility Mechanism and Subproject Selection Criteria iv. v. vi. For upgrading and augmentation existing schemes, priority will be given for improving efficiencies. The design public sanitation facilities suits requirements women, children, and disabled. The water supply subproject has an economic internal rate return (EIRR) % or higher. Local Authority Roads and Bridges. The objectives should be to improve access and to minimize travel time. The subprojects should be limited to local authority roads (class D and E) and or unclassified roads only. The following criteria will apply: i. ii. iii. iv. v. Priority will be given to roads serving agricultural or fisheries activities that link villages to nearby market centers and townships, as identified by communities and included in development plans. Roads to be improved should benefit a substantial proportion population. Where possible, scope repairs is limited to existing road alignments, where no land acquisition is required. An arrangement for O&M budget allocation has been specified by local authority. The subproject has an EIRR % or higher. Solid Waste Management. The objectives should be to improve collection, transportation, treatment, and safe disposal solid waste in local authorities. The following criteria will apply: i. ii. iii. iv. v. vi. Improved collection, transportation, treatment, and disposal should benefit a substantial proportion population. Activities promote public awareness population on household management solid waste, with focus on reduce, reuse, and recycle (3R). Activities improve 3R activities such as organic waste composting. Activities demonstrate community involvement in selection sites for safe disposal solid waste, including acceptance site for disposal. Where possible, state land should be selected for disposal solid waste. The design a final disposal site, if construction/improvement is proposed under project, meets technical guidelines set out by Central Environmental Authority (CEA). Drainage Improvements: The objectives should be to improve collection, and safe disposal runf and grey water in local authorities. The following criteria will apply: i. ii. iii. Drainage system to be improved should benefit a substantial proportion population. Activities promote public awareness population on household management solid waste. Subproject demonstrates community involvement in selection drainage sites for safe disposal. Public HealthCare Facilities: The objective is to improve public healthcare services in local authorities by improving or constructing relevant facilities. The following criteria will apply: i. 56 Facilities improve maternity and child health in local authority areas.

62 TA 7659 SRI Local Government Enhancement Sector Project Attachment 3 Selection Local Authorities and Grant Eligibility Mechanism and Subproject Selection Criteria ii. Coordination with Ministry Health and/or or relevant organizations has been made with regard to allocation medical staff, materials and or resources. Bus Stands and Threewheeler Parks. The objectives are to improve convenience public for use public transport and improve traffic management. The following criteria will apply: i. ii. Facilities are prioritized for township development, and basic traffic survey confirms need for subproject. An arrangement about use facilities, including collection fees and or charges, has been agreed upon with operators or ir associations. Or Facilities: The objective is to rehabilitate or construct local authority facilities to improve service delivery. The following criteria will apply: i. ii. iii. For public markets, a survey has confirmed need for subproject based on estimated number stalls and ir size. Financial projection needs to demonstrate commitment local authority to sufficiently increase revenue from operation markets. Plots should be allocated through competitive bidding to reflect market rate rents to optimize revenue. Markets should have separate toilets for women and men. Or facilities may be approved under special circumstances only if needs are clearly justified. This is subject to ADB s prior approval. For buildings, a clear plan has been provided by local authority as to how necessary furniture and equipment will be provided in building, including its fund sources. Buildings should have separate toilets for women and men. ADB Review: The PMU will submit to ADB for review proposal first two subprojects each subsector, toger with checklist to demonstrate compliance with selection criteria, when (i) feasibility studies are prepared, and (ii) detailed designs are prepared. Subsequently, ADB will review water supply and sewerage subprojects over SLR 40 million (excluding VAT). ADB shall not finance in respect any subproject that fails to satisfy selection criteria set out in this Attachment. C. Scope Reform Plan Each reform plan will present clear commitment local authority to (i) improve service delivery with particular emphasis on local environmental improvements; (ii) streamline taxation, licensing, and approval systems and processes; (iii) ensure effective management assets, including those to be created under project; and (iv) improve systems and management. The areas to be covered in a reform plan, sample activities and indicators, and minimum requirements are shown in Table. The template showing a sample reform plan, which includes baseline figures, specific timelines, and targets, is provided in Table 3. The PMU will, through quarterly progress reports, inform ADB status submission and review reform plans, and progress implementation. 57

63 TA 7659 SRI Local Government Enhancement Sector Project Attachment 3 Selection Local Authorities and Grant Eligibility Mechanism and Subproject Selection Criteria Province Western North Central Uva 58 Table : List Selected Local Authorities No Local Authority Walallavita PS palindanuwara PS 3 Madurawala PS 4 Agalawatha PS 5 Diulapitiya PS 6 Dodangoda PS 7 Meerigama PS 8 Mathugama PS 8A Biyagama 8B Seethawakka A 34B 34C Padaviya PS kebethigollawa PS Horowapathana PS Thirappane PS Welikanda Galenbindunuwewa Dimbulagala Ipalogama Galnewa Lankapura Palagala Rambewa Rajanganaya Ridimaliyadda meegahakiula Madulla Kandeketiya Haldummulla Badalkumbura UvaParanagama Thanamalwila Wallwaya Kataragama Medagama Siyamabalanduwa Bandarawela Lunugala Happuthale Badulla

64 TA 7659 SRI Local Government Enhancement Sector Project Attachment 3 Selection Local Authorities and Grant Eligibility Mechanism and Subproject Selection Criteria Province North Western Sabaragamuwa Sourn No A Local Authority Alawwa Arachchikattuwa Kalpitiya Polpithigama Ridigama Wanathavillu Nawagattegama Giribawa Kuliyapitiya Udubaddawa Bingiriya chillaw Mawathagama Ayagama Kegalle Deraniyagala Bulathkohupitiya Dehiowita Imbulpe Kolonna Embilipitiya Aranayaka Pelmadulla Yatiyantota Balangoda Galigamuwa Ruwanwella Kahawatta Ratnapura Athuraliya Neluwa Kamburupitiya Thihagoda Pitabeddara Mulatiyana Suriyawewa Hakmana Karandeniya Welivtiva Divitura Imaduwa Katuwana Lunugamvehara Pasgoda 59

65 TA 7659 SRI Local Government Enhancement Sector Project Attachment 3 Selection Local Authorities and Grant Eligibility Mechanism and Subproject Selection Criteria Province Central 60 No A 80B 80C 80D Local Authority Akuressa Nagoda Hambantota Tissamaharama Malimbada Kirinda Puhuwela Kotapola Thawalama walapane Laggala Pallegama Minipe Ududumbara Yatawatta Panwila Ambanganga Korale Thumpane Naula PS Wilgamuwa PS Pathahewahata PS Uda Palatha PS Ambagamuwa PS Medadumbara PS Harispattuwa PS Dambulla PS Rattota PS Gangawata Korale PS

66 TA 7659 SRI Local Government Enhancement Sector Project Attachment 3 Selection Local Authorities and Grant Eligibility Mechanism and Subproject Selection Criteria Table 3: Scope Reform Actions, Activities and Indicators, and Minimum Requirements (i) Improving Service Delivery: solid waste management Sample Activities (Indicators) Information Education and Communication program implementation for source segregation and promotion recycling Orders to ban use plastic bags in town Install a waste recycling and recovery facility (identification a suitable site for composting and/or final disposal) Promotion household or community level composting (tons/day waste composted) Doortodoor collection in township areas (Percentage population covered) Minimum Requirements Commitment funding for commencement activities Introduction/revision water tariff to at least cover full cost O&M Clear demonstration sustainability tariff (if water supply is operated by local authority) Initiation solid waste management improvement water supply and sanitation Roads and bridges Local authority facilities Social services (ii) Streamlining taxation, licensing, and approval systems and processes: Revenue management Revenue enhancement in mediumterm Periodic testing water quality (times/day, month) Improvement collection efficiency (Percentage bills collected) Introduction water metering system (Percentage meters used out all connections) Expansion/development water supply system network (households served) Development public sanitation facilities that take account needs women, children, and disabled Health and hygiene education programs in communities and/or schools Improvement roads system Improvement public market facilities Improvement health, library, computer services, etc. Development fiscal database assessment, licenses and trade establishments, and introduction computerized billing system A series measures to increase revenue from assessment tax (e.g. expand or declare builtup areas, increase assessment rate, and/or valuation property by Valuation Department) (collected assessment tax) Measures to increase revenue from or sources (rentals, licenses, court fines, etc.) Preparation financial projections for both revenue and expenditure for next 5 years Process reengineering Review tax, licensing and approval procedures and simplifying procedures Putting in place measures for mediumterm revenue enhancement Demonstration that total revenues will cover total expenditures in mediumterm Clear commitment to simplify procedures (iii) Ensuring effective management 6

67 TA 7659 SRI Local Government Enhancement Sector Project Attachment 3 Selection Local Authorities and Grant Eligibility Mechanism and Subproject Selection Criteria infrastructure/facilities: O&M Plan O&M plan to effectively manage assets local authority (Percentage allocated for O&M out total expenditure) Establishment a separate unit to operate system (e.g. water supply) Staff capacity (iv) Improving systems and management Accounting Organizational structure Development staff recruitment and human resources development plan Establishment automated accounts Separate presentation water accounts as part budget Completion audit accounts by June subsequent year Proposal for establishing functional organizational structure Inclusive and participatory planning Preparation development plan and medium term development plan through participatory process Administration Enhancement citizens (including women) participation in local authority committees (e.g. planning, finance, environment) (Percentage members) Development a grievance redress mechanism Commitment to computerizing fice functions, including separating consumer services and basic fice function. Possibility a zonal fice in high dense settlement. Office Computerization O&M = operation and maintenance. Source: MLGPC and Asian Development Bank estimates. 6 O&M plan that demonstrates a mechanism to ensure adequate budget allocation for O&M infrastructure and facilities, including those proposed by local authority. Outline an institutional arrangement for O&M. Preparation final account for 00 Demonstration participatory planning processes through minutes meetings, committee representation etc.

68 TA 7659 SRI Local Government Enhancement Sector Project Attachment 3 Selection Local Authorities and Grant Eligibility Mechanism and Subproject Selection Criteria Table 4: Template and Sample Reform Plan Sample Activities (Indicators) (i) Improving Service Delivery: Solid waste management IEC program implementation for source segregation and promotion recycling Minimum Requirements Commitment funding for commencement activities Actions Base Line 0 Target Organize consultation meetings at community levels. No programs No such orders All communities in township areas covered Orders issued by June 0 Orders to ban use plastic bags in town 3 Install a waste recycling and recovery facility (identification suitable site) 4 Promotion household or community level composting (tons/day waste composted) Decision will be made after IEC activities. 5 Doortodoor collection in township areas (Percentage population covered) 6 Project proposal Initiation solid waste management/ improvement Request from NWSMSC for advisory support Issue council resolution for banning plastics. Proposed compost plant at landfill site Site for compost plant identified Compost plant fully operational by 03 Commence doortodoor collection in high density areas. No doortodoor collection. No compost facility Launch Program in high density areas 500 Families (Core settlement) Compost plant fully operational by 03 (3 tons per week) Environment License from CEA (already obtained) Design and construction compost facility Operation facility Year July 0 Remarks Already started in some communities January 0 June 03 December Current target is to focus on composting market waste. Will address waste segregation as part IEC and proposed doortodoor collection arrangement. (See Item 6) Will report progress based on annual reform plan monitoring. Annual report on activity/facility performance Subproject is proposed for support under project. June 0 December 03 63

69 TA 7659 SRI Local Government Enhancement Sector Project Attachment 3 Selection Local Authorities and Grant Eligibility Mechanism and Subproject Selection Criteria Sample Activities (Indicators) Water Supply and Sanitation Introduction/ revision water tariff to at least cover full cost operation and maintenance Minimum Requirements Clear demonstration sustainability tariff (if water supply is operated by local authority) Actions Base Line 0 Dec. 0 Daily at treatment plant and monthly at taps 90% bills issued Dec 04 No periodic testing for existing system 3 Improvement collection efficiency (Percentage bills collected) Complete computerization data base No computerized database 4 Introduction water metering system (Percentage meters used out all connections) Expansion/development water supply system network (households served) Development public sanitation facilities that take account needs women, children, and disabled 8 Health and hygiene education programs in communities and/or schools Roads and bridges Improvement roads system 64 A part proposed subproject (see item 5) Appropriate level tariff established. Initiate process testing and reporting with Health department and independent entity 7 Remarks SLR 00/month (no meters) Periodic testing water quality (times/day, month) 6 Year Study level tariff and connection costs in detailed design 5 Target No meters Design and construction new system Operation system Issue ByLaw to include mandatory installation septic tank/ soak pits to avail water connections. Construction toilets in pola markets. No such bylaws To coordinate IEC with District Hospital Implemented on adhoc basis The development plan has included a list roads to be Toilets out use Effective % connections Provision to,000 households (500 households newly served) ify by law 04 Dec 0 04 Annual tariff collection and balance statement presented as part budget. A part proposed subproject (see item 5) Subproject is proposed for support under project. 03 A part proposed subproject (see item 5) Functional toilets constructed Implemented continuously 04 Subproject is proposed for support under project. Households benefitted. 04 Efforts will be made to receive funding from

70 TA 7659 SRI Local Government Enhancement Sector Project Attachment 3 Selection Local Authorities and Grant Eligibility Mechanism and Subproject Selection Criteria Sample Activities (Indicators) Minimum Requirements Actions Base Line 0 Target Year developed /improved. Initiate design works and complete implementation Local authority facilities Improvement public market facilities Design and construction market improvement Operation markets Develop revenue and O&M plan or sources. Polas in poor and congested conditions. Improved polas in three places. 04 Social services Improvement health, library, computer services etc (ii) Streamlining taxation, licensing, and approval systems and processes: Revenue management Development fiscal database Request to PMU for assessment, licenses and trade support establishments, and introduction Nominate a nodal ficer computerized billing system for this activity. Revenue enhancement in mediumterm A series measures to increase Putting in place i. Carry on a land survey revenue from assessment tax (e.g. measures for mediumunder S.39 () to identify expand or declare built areas, increase term revenue all lands that should be assessment rate, and/or valuation enhancement under assessment tax property by Valuation Department) ii. ify built up areas as per (collected assessment tax) S.34() and obtain valuation iii. Determine assessment rate iv. Mobilize revenue collectors. Remarks Subproject is proposed for support under project. (see item 7 in water supply) Presently served by district health facilities, additional needs will be based on demand. This will be defined as part Development Plan likely to be initiated after legal amendments to Act. No databases No assessment tax collected Sep 0 Completion databases Dec 03 Increase own source revenue by 5% in next five years. June 0 Dec 0 Mar 03 Target 90% Collection June 03 Define schedule in consultation with PMU. Presentation Demand Collection Balance Statement as part Annual Budget Valuation Department needs to be informed in advance. See commitment to improve database. 65

71 TA 7659 SRI Local Government Enhancement Sector Project Attachment 3 Selection Local Authorities and Grant Eligibility Mechanism and Subproject Selection Criteria Sample Activities (Indicators) Minimum Requirements Actions Target Year Remarks v. Ensure 90% collection in next 3 years Introduce Business Tax and bring all unregistered business premises under tax net in area in next 5 years. Base Line 0 Measures to increase revenue from or sources (rentals, licenses, court fines, etc) 3 4 Preparation financial projections for both revenue and expenditure for next 5 years Process reengineering Review tax, licensing and approval procedures and simplifying procedures Demonstration that total revenues will cover total expenditures in mediumterm Clear commitment to simplify procedures (iii) Ensuring effective management infrastructure/facilities: O&M Plan O&M plan to effectively manage O&M plan that assets local authority (Percentage demonstrates a allocated for O&M out total mechanism to ensure expenditure) adequate budget allocation for O&M infrastructure and facilities, including those proposed by local authority Establishment a separate unit to Outline an operate system (e.g. water supply) institutional arrangement for O&M 66 Annually revise rent and achieve 50% over 5 years (particular focus on pola markets to be improved) Ensure assets are maintained and generate sufficient revenues. Business tax not used Business tax revenue SLR 00, Annual rent SLR 50,000 in 00 Achieve 30% increase 06 Total revenue less than expenditures in 009 and 00. Revenue will exceed expenditures. By 06 See measures to improve basic taxes and rents. March 0 Council Resolution passed. Await guidance from PMU on schedule program implementation Commitment to implement process reengineering measures council resolution and nomination nodal ficer List facility operation actions and O&M plan including cost estimate Annual budget allocation for O&M Establish separate units for (i) water supply and (ii) composting Initiate actions once amendments are in place. See commitment above on improving database. See commitment above on improving database. No O&M Plan Adhoc budget allocation 3% total expenditure allocated for O&M 04 Synchronized with infrastructure improvements to be made under project. No separate units Units established and operational By commence ment operation Technical support sought under project.

72 TA 7659 SRI Local Government Enhancement Sector Project Attachment 3 Selection Local Authorities and Grant Eligibility Mechanism and Subproject Selection Criteria Sample Activities (Indicators) Minimum Requirements Actions Base Line 0 Target Year Remarks (04) Staff capacity Development staff recruitment and human resources development plan Request to CLG for new positions March 0 Initiate recruitment process (iv) Improving systems and management Accounting Establishment automated accounts 3 Separate presentation water accounts as part budget Completion audit accounts by June subsequent year Preparation final account for 00 Organizational structure Proposal for establishing functional organizational structure Inclusive and participatory planning Preparation development plan and medium term development plan through participatory process Demonstration participatory planning processes through minutes meetings, committee representation etc. Establishment 04 Subject to approval finance for project Nominate Staff for coordination Prepare separate statements for water supply activity. Commitment to complete finalization accounts and audit automated No separate statements Final accounts not prepared by June subsequent year Completion June 03 Support from Project Completion 04 Submission final account by March subsequent year Annual Annual report on water supply operations Subject to availability staff for Audit from Auditor General s Department Change organizational structure to enhance service efficiency (new positions for procurement and human resources management) Old structure since 995 Structure change and appointment qualified staff December 0 Council resolution No development plan Development plan prepared Dec 0 Subject to Amendment to Pradeshiya Sabhas Act. September 0 Annual reporting on participation, especially women in Administration Enhancement citizens (including women) participation in local authority committees (finance, environment) Appoint a women s representative in all committees pradeshiya No women s A representatives representative in all 67

73 TA 7659 SRI Local Government Enhancement Sector Project Attachment 3 Selection Local Authorities and Grant Eligibility Mechanism and Subproject Selection Criteria Sample Activities (Indicators) (Percentage members) Development a grievance redress mechanism Minimum Requirements Actions Base Line 0 sabhas Establish a public complaint box Appoint a responsible ficer Target Year committees No mechanism in place Mechanism functional Remarks planning meetings. September 0 December 0 Office computerization Commitment to computerizing fice functions, including separating consumer services and basic fice function. Send a request to MLGPC No computerization for support nominate nodal ficer Establishment a zonal fice in high dense settlement. Examine possibility based on growth. Sept 0 Define schedule in consultation with PMU. Dec 04 Complete activity Communicate decision as part annual reform plan monitoring. CEA = Central Environmental Authority, CLG = Commissioner Local Government, IEC = information, education, and communication, MLGPC = Ministry Local Government and Provincial Councils, NSWMSC = National Solid Waste Management Support Center, O&M = operation and maintenance, PMU =project management unit, SLR = Sri Lanka Rupee. Source: MLGPC and Asian Development Bank estimates. 68

74 TA 7659 SRI Local Government Enhancement Sector Project Attachment 4 Solid Waste Management Plan Attachment 4: Solid Waste Management Plan AMBAGAMUWA PRADESHIYA SABHA o Vision The vision is Create a more environment friendly tomorrow for all. It will be achieved by: o No scattered waste in town. o Maintaining present low waste discharge rate. o An environmental friendly waste disposal system. o A financially sustainable, accountable, and stable SWM system. o o o o o o o o o o Background Conditions DS Division: Ambagamuwa Total Population: 8000 Area PS: 483 Km Population density: 580/Km Household waste generation/day: 9 ton Waste collection/day: 7 tons Existing SWM programmes: no Present disposal method: open dumping and burning Availability land for SWM project: yes, located at Ginigathhena Assessment Current SWM: There are sub towns namely Ginigathhena, Watawala, Nallathanni, Bagawanthalawa, Norwood, Puliyawaththa, Norton, Maskeliya, Upcut Samimale, Dinsin and Honsi Puliyawatta.. PS is collecting waste daily in Ginigathhena, Watawala, and Norton areas and transport and dispose to site which is 34 km away from PS. There is no treatment before disposal. The daily collection amount is approximately 5 loads (approximately 5 tons). The waste collections from or sub towns are disposed to nearby areas. AS town is centre Sripada, waste amount increases during Sripada season. PS has established a recyclable collecting center at town center funded by Provincial Council and operation is with private sector. They are planning to establish compost yard for pretreatment part collected waste (approximately 3 loads) and construction buildings are in progress. Wash project supported by Ausaid is planning to improve capacity Ambagamuwa PS. SWM Issues There are issues/ observations in relation to current disposal collected waste in Abangamuwa PS. However, following general problems have been identified as issues concern by stakeholders. I. Problems waste discharge Ambagamuwa PS is not highly urbanised but during Sripada season (December to April) large no pilgrims visit this area. During season PS employs more 69

75 TA 7659 SRI Local Government Enhancement Sector Project Attachment 4 Solid Waste Management Plan workers for cleaning and sanitation. Two Bakkies had established in car park and collecting all commingled waste and transport to Recarton. PS has planned to establish compost plant and refore introduce source separation and activities related to waste reduction including house hold composting are important. II. Transportation problems Ambagamuwa PS has three tractors for transportation waste and 5 loads are collected per day. They provide satisfactory service collection. III. Inappropriate method final disposal Proper final disposal is most important component required to establish reliability SWM works. Presently method disposal is open dumping waste and n burn. Therefore environmental issues such as smoke are serious and citizens complain about flies and mosquitoes. Establishment a compost facility is in progress and y should plan to establish proper residue landfill site for residue and nonrecyclable items. The wastes collected in sub towns are disposed in several sites, PS should plan for proper pretreatment and disposal system for sub towns also. Target SWM State Scope Target wastemunicipal waste i. Period: Short term year ii. Medium term 3 years iii. Long term 35 years Items Waste Minimization Resource Recovery Sanitation Waste Disposal Waste Amount Original Situation in 0 Target Index Discharge rate (g/person.d) 450 Less than 450 Less than 450 Less than 5% Less than 5% None None % Inorganic recyclables 0 % in waste disposed Scattered waste Some places Beauty Ugly Beauty Beauty Smell Strong Acceptable Acceptable Fly, Rats, etc. Many Few Few Smoke Sometimes None None Leachate control No control Controlled Controlled Collection Amount (T/d) 7 Less than 7 Final Disposal Amount (T/d) 7 Less than 7 Residue only Main Technical System Component Waste minimization generation sources 70 at Proposed System Home compost in outskirts. Promotion 3 SLR.in whole area. Residue only

76 TA 7659 SRI Local Government Enhancement Sector Project Attachment 4 Solid Waste Management Plan Discharge Collection Transportation Reduction Final Disposal Final Disposal Separate discharge by 4 types General waste (kitchen waste) Recyclable materials (bottle, paper, plastic, metal) Dangerous waste (light bulb, fluorescent, razors, etc.) Yard waste (branch, leafs, grass, etc) Separate collection by 4 types (same as categories discharge). Bell collection and kerb side collection for accessible area, Introduce efficient collection system during Sri Pada season 4 wheel tractor and trailer. Direct transportation except from a waste transfer point. MRF (Material Recovery Facility). Facility for windrow compost. No leachate treatment system by disposing only inert waste. Periodical soil cover. Detailed Plan Waste Collection System a. Municipal Waste Generation Sources Self Disposal Waste Separation Residents in Urban applicable. General waste. Recyclable materials 3. Yard waste 4 wheel tractors and a closed type trailer Residents in outskirts Home compost. General waste. Recyclable materials 3. Yard waste 4 wheel tractor and a closed type trailer Business entities applicable. General waste. Recyclable materials 3. Yard waste 4 wheel tractor and a closed type trailer 3 times/week Bell collection & kerb side collection for accessible area Free charge 3 times/week Bell collection & kerb side collection for accessible area Free charge Recyclable materials time/week Bell collection & kerb side collection time/week Bell collection & kerb side collection Everyday Bell collection & kerb side collection User charge is collected from large dischargers when Business license is applied time/week Bell collection & kerb side collection Yard waste If it is cut to short size, it can be discharged with general waste. If it is discharged as it large, collection is order to UC by telephone. The collection fee is charged. If it is cut to short size, it can be discharged with general waste. If it is discharged as it large, collection is order to UC by telephone. The collection fee is charged. If it is cut to short size, it can be discharged with general waste. If it is discharged as it large, collection is order to UC by telephone. The collection fee is charged. Collection Equipment Collection method General waste 7

77 TA 7659 SRI Local Government Enhancement Sector Project Attachment 4 Solid Waste Management Plan Waste Processing and Disposal System The Environment Preservation Centre (EPC) which integrates following facilities will be constructed to minimize negative impacts to environment by waste disposal. 7

78 TA 7659 SRI Local Government Enhancement Sector Project Attachment 4 Solid Waste Management Plan Detailed Solid Waste Management Plan for Ambagauwa Pradeshiya Sabha Activity Schedule Year No Details NonTechnical Plan. Institutional Strategy.. The bylaws targeting following will be produced. Progress Pura Neguma 06 Standard ByLaws prepared by MLGPC can be followed a. to charge waste collection fee to large dischargers b. to charge waste collection fee to yard waste and construction & demolition waste c. Budget (000 Rs) to govern waste discharge and storage d. to control posters e. Fines and punishments to violators.. The Environmental Committee will monitor SWM activities ficially in PS with NGO/CBO/public participation so as to ensure success SWM A full time ficer will be appointed with responsibility +++. PS PS/CLG Organisational Strategy A SWM unit will be established and strengned PS/ CLG / PC / MLGPC Financial Strategy The SWM revolving fund which controls income from sale compost and recyclable materials will be established. An independent accounting system for SWM will be introduced PS / CLG PS/ CLG / PC / 73 ors

79 TA 7659 SRI Local Government Enhancement Sector Project Attachment 4 Solid Waste Management Plan Year No Details Progress 05 Budget (000 Rs) Pura Neguma 06 MLGPC.4 Management Strategy.4. SWM control board is installed and utilized to understand daily SWM condition in whole area..4. Monthly and annual report containing following information will be prepared. Total number loads per month Total waste amount which EPC received. Total amount recyclables to go out from EPC. Total amount compost produced. Total amount compost used or sold. Total input workers, equipment, materials PS PS Education, Knowledge Promotion and Information Strategy.5. Citizens will be educated on following. a. Roles and Responsibilities PS and its citizen in relation to SWM b. Waste discharge rules and collection plan c. Procedure to submit complaints to PS d. Good SWM practices.5. School children and teachers will be educated importance SWM work..5.3 Public awareness programmes with corporation government and NGOs for citizens,commercial and institutions.5.4 Sanitation programmes will be conducted whenever necessary (e.g. Clean up days, Shramadana, etc.).arrange competitions PS/ CLG / PC / MLGPC PS/ CLG / PC / MLGPC PS/ CLG / PC / MLGPC PS s selffinance ors

80 TA 7659 SRI Local Government Enhancement Sector Project Attachment 4 Solid Waste Management Plan Year No Details.0 Technical Strategy. Promotion Aparade (Reduce, Reuse).. Home compost barrels will be distributed to houses in high population density areas. Targeting 5% population in high density areas people / 5 people/family x 0% = 00 nos. 00 nos compost barrels will be distributed. 00 nos cover 000 citizens. Estimated Cost: 00 nos. x SLR,750 = SLR.550,000.. A 3Rs programme will be undertaken, so as to refrain from increase waste discharged for collection Progress Pura Neguma Budget (000 Rs) PS/ CLG / PC / MLGPC ors Discharge and Storage Household and Commercial Waste.. The waste collection plan is prepared by area, considering each area s characteristics. Bell collection (For accessible area) Kerbside collection (For accessible area) Public bin collection (For inaccessible area and population scattered area) Stationary collection (For during Sripada season. markets, bus stand which generate much wasteprovide trailer) Source separation general waste, recyclable waste, dangerous waste & garden wastes and construction waste and separate collection will be introduced Bell equipment will be supplied by MLGPC 75

81 TA 7659 SRI Local Government Enhancement Sector Project Attachment 4 Solid Waste Management Plan Year No Details Progress 05 Budget (000 Rs) Pura Neguma 06 ors The frequency waste collection will be decided as follows. City Centre: daily Highly populated area: 3 times per week Lowly populated area: time per week This will be informed to dischargers (residents and organizations).. A garbage discharge schedule (day and time) will be prepared and notified to citizens. Estimated cost: SLR.0,000 for posters and leaflets..3 The collection schedule will be strictly enforced & maintained by LA...4 Waste from Public Places: Litter bins will be supplied for use in public places; e.g.: Parks, Bus Stands 00 litre litter bins Congested areas, roadsides 4060 litre bins Sripada season, Festivals, Sunday Fairs, etc. 00 litre movable bins PS or s self finance PC/PS Collection and Transportation Stationary trailers will be introduced in markets, public places and some residential areas, to increase efficiency tractor collection PS Introduce effective waste collection system during Sripada season PC/PS Processing, Treatment, Recycling and Final Disposal Strengning network for collecting recyclable items and collecting center. +++ PS/CP 500

82 TA 7659 SRI Local Government Enhancement Sector Project Attachment 4 Solid Waste Management Plan Year No Details Completion construction EPR buildings and start operation composting Residue landfill (Refer Technical Guide lines issued by CEA) Approximate cost 6 million Budget (000 Rs) Pura Neguma ors PS PS/ CLG / PC / MLGPC 6000 Street Sweeping and Drain Cleaning The street sweeping and drain cleaning plan will be formulated and operated..6 Progress PS Operation and Maintenance Necessary repair tools will be procured. Only preventive, daily and regular maintenance/repairs will be conducted by workshop. +++ A stock essential spare parts will be kept. +++ Total Budget PS PS The LA will plan for activities based on availability funds. 77

83 TA 7659 SRI Local Government Enhancement Sector Project Attachment 6 Presentations Waste Composition Bio Degradable (short term) Bio Degradable (long term) Metal Wooden Glass Paper Building materials Slaughterhouse waste Saw dust, paddy husk, clos and Garment waste Plastic and Polyne Ors 39.53%.06% 3.56% 8.00% 3.4% 6.44% 6.88% 4.77% 6.45% 7.37%.53% Total biodegradable Paper, plastic and Polyne Metal Glass 50.6% 3.8% 3.56% 3.4%. Per Capita Waste Generation rate 0.4 Kg/day. Population growth rate % 3. Design landfill Life time 0 years Density waste at landfill 0.85 t/m3 Type landfill residue landfill Waste input ton/day Area required 0.5 ha assuming m high embankment I Concept EPC (Environment Preservation Center) Name Facility Description MRF (Material Recovery In MRF, recyclable materials separately collected are Facility) sorted out. In addition, recyclable materials in general waste are segregated and sorted to each category to recover as much bottal, pattala, plastic, etc. as possible. Compost facility All biodegradable waste (kitchen waste and garden waste) will be composted. The selection composting method will be examined in F/S. Residue landfill The residue from MRF and composting will be disposed in landfill site. Because all waste to be disposed in landfill site are inert and amount waste disposed is less than 0 T/d, landfill site doesn t need leachate treatment system.(technical Guide Lines CEA) Model farm Model farm to cultivate vegetables, fruits and plants by using compost is provided around SWM facilities. It has two purposes. To show usefulness compost for farming. To keep buffer zone around SWM facilities. A shop to sell products A shop to sell compost, vegetables, fruits and plants. Buy back shop for A shop exchange recyclables with money or compost or recyclables vegetables, etc to be produced in EPC. Control fice and rest room The control fice is used to understand present SWM condition. The rest room is used for workers welfare. 78

84 TA 7659 SRI Local Government Enhancement Sector Project Attachment 5 Time Line Walallavita PS palindanuwara PS Madurawala PS Agalawatha PS Diulapitiya PS Dodangoda PS Meerigama PS Mathugama PS Biyagama Seethawakka Uva A 34B 34C Padaviya PS kebethigollawa PS Horowapathana PS Thirappane PS Welikanda Galenbindunuwewa Dimbulagala Ipalogama Galnewa Lankapura Palagala Rambewa Rajanganaya Ridimaliyadda meegahakiula Madulla Kandeketiya Haldummulla Badalkumbura UvaParanagama Thanamalwila Wallwaya Kataragama Medagama Siyamabalanduwa Bandarawela Lunugala Happuthale Badulla st October A 8B 8th September 0 Local Authority Level Consultation Provincial Level Local Authority 8th September 0 No North Central Province Western Attachment 5: Time Line Ministerial th Nov 0 th Nov 0 9th Nov 0 8th Nov 0 7th Oct 0 9th Nov 0 3rd Nov 0 8th Nov 0 nd July 0 nd July 0 9th Feb 0 9th Feb 0 9th Feb 0 9th Feb 0 9th Feb 0 9th Feb 0 9th Feb 0 9th Feb 0 0th Feb 0 9th Feb 0 8th Oct 0 7th Oct 0 9th Oct 0 th Oct 0 th Oct 0 4th Oct 0 3th Oct 0 3th Oct 0 7th Oct 0 4th Oct 0 4th Oct 0 3th Oct 0 8th Oct 0 5th Aug 0 4th Aug 0 5th Aug 0 6th Aug 0 4th Aug 0 3rd Aug 0 3rd Aug 0 7th Aug 0 5th Aug 0 6th Aug 0 6th Aug 0 4th Aug 0 3rd Aug 0 8th June 0 6th June 0 7th June 0 7th Feb 0 7th Feb 0 7th Feb 0 7th Feb 0 9th Feb 0 7th Feb 0 9th Feb 0 7th Feb 0 7th Feb 0 9th Feb 0 7th Feb 0 7th Feb 0 7th Feb 0 7th Feb 0 7th Feb 0 3th Feb 0 7th Feb 0 7th Feb 0 3th Feb 0 7th Feb 0 3th Feb 0 3th Feb 0 3th Feb 0 3th Feb 0 3th Feb 0 7th Feb 0 7th Feb 0 7th Feb 0 7th Feb 0 79

85 TA 7659 SRI Local Government Enhancement Sector Project Attachment 6 Presentations 80 Alawwa Arachchikattuwa Kalpitiya Polpithigama Ridigama Wanathavillu Nawagattegama Giribawa Kuliyapitiya Udubaddawa Bingiriya chillaw Mawathagama Ayagama Kegalle Deraniyagala Bulathkohupitiya Dehiowita Imbulpe Kolonna Embilipitiya Aranayaka Pelmadulla Yatiyantota Balangoda Galigamuwa Ruwanwella Kahawatta Ratnapura Athuraliya Neluwa Kamburupitiya Thihagoda Pitabeddara Mulatiyana Suriyawewa Hakmana Karandeniya Welivtiva Divitura Imaduwa Katuwana st September A Local Authority 5th October 0 No 0th October 0 Sourn Sabaragamuwa North Western Province Level Consultation Provincial Level Local Authority Ministerial 8th Oct 0 4th Nov 0 3rd Nov 0 3rd Nov 0 8th Oct 0 nd Nov 0 5th Oct 0 4th Oct 0 4th Oct 0 7th Oct 0 5th Oct 0 4th Nov 0 nd Nov 0 8th Nov 0 6th Dec 0 9th Nov 0 30th Nov 0 nd Dec 0 9th Nov 0 5th May 0 5th Dec 0 st Dec 0 nd Dec 0 7th Dec 0 30th Nov 0 5th Dec 0 8th Nov 0 st Dec 0 8th Feb 0 nd Feb 0 nd Feb 0 st Feb 0 8th Feb 0 nd Feb 0 nd Feb 0 st Feb 0 st Feb 0 st Feb 0 st Feb 0 nd Feb 0 8th Feb 0 th Feb 0 th Feb 0 th Feb 0 th Feb 0 th Feb 0 th Feb 0 th Feb 0 th Feb 0 th Feb 0 th Feb 0 th Feb 0 th Feb 0 th Feb 0 th Feb 0 th Feb 0 9th June 0 7th Nov 0 th May 0 5th Nov 0 4th Nov 0 5th Nov 0 6th Nov 0 5th Nov 0 7th Dec 0 nd Nov 0 4th Nov 0 8th Nov 0 8th Dec 0 th Feb 0 5th Feb 0 6th Feb 0 5th Feb 0 5th Feb 0 5th Feb 0 5th Feb 0 4th Feb 0 5th Feb 0 6th Feb 0 6th Feb 0 6th Feb 0 4th Feb 0

86 TA 7659 SRI Local Government Enhancement Sector Project Attachment 5 Time Line No A 80B 80C 80D Local Authority Lunugamvehara Pasgoda Akuressa Nagoda Hambantota Tissamaharama Malimbada Kirinda Puhuwela Kotapola Thawalama walapane Laggala Pallegama Minipe Ududumbara Yatawatta Panwila Ambanganga Korale Thumpane Naula PS Wilgamuwa PS Pathahewahata PS Uda Palatha PS Ambagamuwa PS Medadumbara PS Harispattuwa PS Dambulla PS Rattota PS Gangawata Korale PS 9th September 0 Central Province Level Consultation Provincial Level Local Authority Ministerial 4th Nov 0 6th Nov 0 4th Nov 0 3rd Nov 0 nd Nov 0 3rd Nov 0 9th June 0 8th June 0 7th June 0 6th June 0 8th Sep 0 8th Sep 0 7th Sep 0 9th Sep 0 3rd Sep 0 9th Sep 0 nd Sep 0 nd Sep 0 st Sep 0 7th Sep 0 3rd Sep 0 8th Sep 0 30th Sep 0 30th Sep 0 0th Sep 0 0th Sep 0 9th Sep 0 4th Feb 0 5th Feb 0 5th Feb 0 6th Feb 0 4th Feb 0 4th Feb 0 5th Feb 0 5th Feb 0 5th Feb 0 6th Feb 0 6th Feb 0 4th Feb 0 5th Feb 0 5th Feb 0 4th Feb 0 5th Feb 0 4th Feb 0 st Mar 0 4th Feb 0 4th Feb 0 5th Feb 0 5th Feb 0 6th Feb 0 5th Feb 0 st Mar 0 4th Feb 0 4th Feb 0 8th Nov 0 5th Feb 0 8

87 TA 7659 SRI Local Government Enhancement Sector Project Attachment 6 Presentations Attachment 6: Presentations See Sample PFR Annex 4.4 8

88 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List Attachment 7: Townwise Final Subproject List CENTRAL PROVINCE LA Raththota Town Raththota Proposed Projects Construction Bus stand Development play ground Construction Drainage System & Pavements 4 Improvement to nd existing Library ( Phase) 5 Development Economic Centre 3 Recommendation Justification Estimated Cost Cost Sub Project Remarks Land ownership.5 is with Road Passenger Transport Authority in line with eligible subprojects agreed upon between government and ADB 7 7 Required to obtain permission from RDA Structural.4 strength existing structure has to be furr investigated. Is a maintenance work. in line with 0 eligible subprojects agreed upon between government and ADB 83

89 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects Recommendation Rattota( Nichol Oya Water Supply Scheme Bambarakiri Ella Water Supply Scheme Bandarapola Water Supply Project Gallekoluwa Water Supply Project Dambagolla Water Supply Project Dambulla Kimbissa Naula Naula 3 84 Sub Total Construction a PS Office building including Auditorium & Library Justification Earlier priorities New fice as PS was bifurcated from Damulla MC. Construction a public toilet facility Development Weekly fair Sub Total Development Weekly Fair Construction a Resting Place with toilet facility Fund Limitations Development Children s park & Play ground Improvements to Entrance Road (Mealla Golla Road) Estimated Cost Cost Sub Project Remarks Prioritize schemes Resize fice building to meet cost or or sources to meet additional cost in line with 38.7 eligible subprojects agreed upon between government and ADB in line with eligible subprojects agreed upon between government and ADB.6.6 Need to relocate Sanasa Building

90 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects 4 5 Wilgamuwa Hettipola Recommendation Improvements to PS Office Building with Ayuruweda Medical centre, IT Centre) Construction a Crematorium Sub Total Construction a water supply for Hettipola town Construction a resting place (in PS fice building area) with a park Justification Funding issue in line with eligible subprojects agreed upon between government and ADB in line with eligible subprojects agreed upon between government and ADB in line with eligible subprojects agreed upon between government and ADB Cost Sub Project Construction Economic Centre an 4 Development Weekly Fair Improvements to Bus stand Remarks Estimated Cost 6.5 Resize priorities 85

91 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects 6 7 Amban Ganga Korale Metihakka 3 4 Pussella 86 Recommendation Justification Estimated Cost Cost Sub Project Remarks Construction Drainage System & Internal Roads Improvements to PS Office Building ( Auditorium) Sub Total Development to Play Ground RDA roads RDA may construct with expansion, Funding issue Funding issue Construction a Multi purpose building ( Auditorium, Library, Montessori ) with a children s park Construction a Three wheeler park Construction an Economic Centre in line with eligible subprojects agreed upon between government and ADB Proposed is a sub fice to meet town needs Development Play Ground to Funding issue Mobilize additional funds.5 in line with 30 eligible subprojects agreed upon between government and ADB in line with eligible subprojects agreed upon between government and ADB

92 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects 3 4 Yatawatte Elakkaraya Construction a Multi purpose building ( Auditorium, Ayuruweda, Library, Montessori ) with a children s park Construction a Three wheeler park Construction an Economic Centre Sub Total Construction Drainage System & Pavements Construction a water supply Improvement to PS building with an Auditorium and Library Development Play Ground, Montessori, Day care & children s park Construction public toilet facilities Improvements to entrance roads Sub Total Recommendation Justification Estimated Cost Funding issue 5 Funding issue.5 in line with eligible subprojects agreed upon between government and ADB Cost Sub Project Remarks Expansion to meet fice staff needs and for council activities Funding issue Mobilize additional funds 87

93 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Laggala Town Kalu Ganga Nuwara Kadey Proposed Projects 88 Cost Sub Project Construction public toilet facilities Construction a Bus stand (small scale) with a few shops 4 Construction weekly fair a Construction Internal Road and Drainage System Supply Sub Total Development Public Toilet facilities in line with eligible subprojects agreed upon between government and ADB Estimated Cost Construction an Economic Centre with a few shops Water Schemes Udadumbara Justification 3 Udadumbara Recommendation Earlier priorities 36.5 in line with eligible subprojects agreed upon between government and ADB commercial Remarks.5 8. Subject to land transferred from DS Subject to land transferred from DSmobilize additional fund/resize Water supply in case lands not transferred for roads and pola

94 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Minipe Town Hasalaka Proposed Projects Recommendation Justification in line with eligible subprojects agreed upon between government and ADB commercial Estimated Cost Cost Sub Project Construction Economic Centre an 3 Improvements to Library Improvements to existing Water supply Pola at Hunasgiriya Earlier priorities 57.5 Sub Total Development Public Toilet facilities Construction Weekly fair 3 Construction MultiPurpose Building ( Library & IT centre) 4 Improvements to existing Water supply Construction Drainage System & Pavements 6 SWM LA expressed to from finance own fund LA expressed to from finance own fund in line with eligible subprojects agreed upon between government and ADB commercial Remarks Pola in a different town Land ownership with Land Reclamation Commn. Drains are to be constructed for same roads proposed 89

95 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects 7 Pathahewaheta Galaha Development Entrance Roads Sub Total Construction Bus stand Recommendation Justification Estimated Cost Cost Sub Project 8 Remarks Env. Category B, Technically not feasible (30m length 5m height retaining wall required. Resettlement involved Construction New Weekly fair 3 Construction road leading to weekly fair Improvements to Annasi watte Entrance Road Construction a MultiPurpose Building including PS Office, Auditorium & Library, etc Sub Total Development daily fair with a Economic Centre Development Public Toilet facilities near daily fair 4 5 Medadumbara Theldeniya 90 No land identified by LA 0 Part above Road component above Existing fice is an old structure and expanding fice staff numbers Mobilize additional funds in line with eligible subprojects agreed upon between government and ADB commercial

96 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects 3 Construction PS fice building with Auditorium & Library Recommendation Justification Existing fice needs expansion due to additional staff numbers Development Weekly Fair Construction Public Toilet facility LA required shops instead Pola Fund Limitation Construction three wheeler park Public Park with an exercising strip Fund Limitation Construction a Multi purpose building ( Auditorium with a podium, Library, computer centre) Construction a Day care centre with Montessori, Children s park Development a Playground with a pavilion Existing fice needs expansion due to additional staff numbers Construction a Agri based Economic Centre with a few shops Sub Total Sub Total Thumpane Galagedara Estimated Cost Cost Sub Project Remarks Mobilize additional funds/resize in line with eligible subprojects agreed upon between government and ADB commercial Mobilize additional funds/resize It is separate from MP Bland in line with 5 eligible subprojects agreed upon between government and ADB commercial in line with eligible subprojects agreed upon between government and ADB commercial

97 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Gangawata Korale Town Gurudeniya Proposed Projects Cost Sub Project Remarks in line with eligible subprojects agreed upon between government and ADB commercial in line with eligible subprojects agreed upon between government and ADB commercial a bus stand. But a bus halt. Fund limitation 4 Construction Multi purpose building ( Clinic, Montessori, Ayuruweda, Auditorium, Library ) with a children s park 5 Construction Drainage System & Pavements Sub Total Development Public Toilet facilities Construction Drainage System & Pavements Construction nd Phase PS Office Building including Auditorium & Library Construction a Three wheeler park Estimated Cost 3 Panwila Justification Development Play Ground (with a pavilion) Construction a resting place (Giman Hala) Construction Bus stand Panwila Recommendation with resizing, if functions (clinic, ayuruweda etc) building is justifiable., Excluding shops RDA roads RDA may construct with expansion. Fund limitation Existing fice needs expansion due to additional staff numbers

98 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects 5 Development a Play ground Recommendation Justification in line with eligible subprojects agreed upon between government and ADB commercial Huluganga Bridge Harispaththuwa Barigama 3 Uda Palatha Doluwa 3 4 Sub Total Construction an Economic Centre Construction a PS Office building including Auditorium & Library Construction a Sports complex Mahathanna Water supply Project5 million Plngaoya Barrel Palama bridge35 million Sub Total Development Public Toilet facilities Construction Weekly fair Construction a Three wheeler park Construction Drainage System & Pavements Estimated Cost Cost Sub Project Remarks Decision LA/GOSL, Additional funding by 9 50 Existing fice needs expansion due to additional staff numbers LA has a newly built fice building with adequate space Existing fice needs expansion due to additional staff numbers Earlier Projects Already in good condition Weekly fair in good condition 50 in good condition Small scope and less impact (Mostly beautification) 93

99 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Ambagamuwa Town Maskeliya Proposed Projects Walapane Raagala 3 94 Water Supply Schemes Roads Sub Total Construction Internal Roads under PS area Construction a Multi purpose building (sport complex, Lib. economic centre, Auditorium ) Development Public Toilet facilities Improvements to Library Building Construction a weekly fair near Maskeliya Bus stand Sub Total Improvements to Weekly fair Construction Drainage System & Pavements Improvements to Solid waste Management Centre Construction a Multi purpose building ( Library, Auditorium, Day care) Sub Total Recommendation Justification Cost Sub Project Remarks Earlier priorities Different town Earlier priorities Different town Existing fice needs expansion due to additional staff numbers 63 Estimated Cost Is part overall Multi Purpose Building GF MPB Funding issue Needs are library and auditorium for council activities Mobilize additional funds

100 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List 95

101 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List NORTH CENTRAL PROVINCE LA Dimbulagala Town Aralaganwila Proposed Projects Welikanda Welikanda Construction a Weekly Fair with toilet facility Aralaganwila 03 Water Projects ( Construction 3 water towers, increase length water pipes, construction a Bridge) Sub Total Construction an AgriBased Economic Centre with a few shops & improvements to weekly fair Improvements to drinking water supply in Welikanda Town Construction a Multipurpose building ( Auditorium with a podium, Library) Construction Drainage System & Pavements Construction Public Toilet facility Recommendati on Justification Estimated Cost Cost Sub Projects Only weekly fair to be done Funding issue Belongs Mahaveli 8 to 3 3 Remarks Mobilize additional funds Mobilize additional funds

102 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects 6 Lankapura Thalpotha Recommendati on Justification Construction a Three wheeler park Sub Total Construction a Multi purpose building with a children s park ( Auditorium with a podium, Library, Montessori,) No proper Location Need for auditorium expansion library and needs pre school auditorium is not a preferred facility to be supported. Please clarify why this is recommended over bus stand and roads. Construction a Resting Place in Sungawila ( Giman Hala) Somawathiya road Development a public play ground with a pavilion Development weekly Fair Construction a bus stand with public toilet facilities Construction inter road in front Rathanasal Vidyalaya Estimated Cost Cost Sub Projects Remarks Mobilize additional funds in line with eligible subprojects agreed upon between government and ADB 5 Funding issue 80 Funding issue

103 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Horowpathana Town Horowpathana Proposed Projects Galenbindunu Wewa 98 Galenbindunu Wewa Sub Total Development Bus stand Construction a Multi Purpose building with a children s park ( Auditorium, Clinic, Montessori, Day Care centre) Recommendati on Justification 39 6 Construction Public Toilet facility Construction Drainage System behind town Existing Agri Based Economic Centre with a few shops Improvements to Solid Waste Management Plan Improvements to PS Office Building ( nd Phase) Sub Total Improvements to existing water supply Estimated Cost Need for 36 auditorium expansion library, ayurvedic clinic and needs pre school again, why do you recommend this building over or facilities? Part Bus Stand as in above Cost Sub Projects Remarks Mobilize additional funds Funding issue in line with eligible subprojects agreed upon between government and ADB Funding issue 0 Funding issue

104 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects Construction an Agri Based Economic Centre with a few shops 3 Construction a Multi purpose building City Hall with a podium, Library, Montessori with a children s park 4 Development Weekly fair Construction Drainage System & Pavements Construction a Three wheeler park Sub Total Development a Weekly Fair with toilet facility Construction an Agri based Economic Centre with shops Construction a Muilt Purpose building ( Auditorium with a podium, 5 6 Rambewa Rambewa Recommendati on 3 Justification in line with eligible subprojects agreed upon between government and ADB Need for auditorium expansion library, Ayurvedic clinic and needs pre school. Will also be seat council. Estimated Cost Cost Sub Projects Remarks Funding issue in line with eligible subprojects agreed upon between government and ADB Due to additional staff needs and library space > This would include

105 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects Recommendati on Library) Padaviya Parakramapura council fices Estimated Cost Cost Sub Projects Remarks related 4 Development Children s park a in line with eligible subprojects agreed upon between government and ADB 5 Development a Public park along river (Vinoda katayuthu centre) in line with eligible subprojects agreed upon between government and ADB in line with eligible subprojects agreed upon between government and ADB Justification Sub Total Construction an Agri based Economic Centre with a few shops Construction Public Toilet facility Improvements to existing water supply unit. Water Filtering Construction a Multi Purpose building with a children s park ( PS Sub Office, Auditorium with a Podium, Montessori, Day Care centre, Included as part Comb. WSS Sub fice and needs township for day care and council activities

106 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects Recommendati on Justification Estimated Cost Cost Sub Projects Remarks Library) 6 Kebithigollewa Kebithigollewa Construction internal Roads leading to Apayapura Janapadaya from Parakramapura with Drainage system along roads Sub Total Construction an Agri Based Economic Centre with a few shops Improvements to existing Public Toilet Facility Development weekly Fair Construction a Multi Purpose Building with a children s Park ( Auditorium with a podium, Day care centre, Montessori) Construction Drainage System & Pavements in line with eligible subprojects agreed upon between government and ADB Expansion and needs township for day care and council activities. 3 Funding issue and linked to certain RDA roads related drainage 0 Resize scope coverage 0

107 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects 6 Palagala Aandigala Improvements to Public Play Ground (with pavilion) Sub Total Construction an Agribased Economic Centre with a few shops Development weekly Fair Construction Drainage System & Pavements Development Public Toilet facilities Construction a Multi Purpose building City Hall with a podium, Montessori, Children s Park Development a Three wheeler park Construction a Resting Place ( Giman Hala) along Kala Wewa Recommendati on Justification in line with eligible subprojects agreed upon between government and ADB in line with eligible subprojects agreed upon between government and ADB Estimated Cost Cost Sub Projects prioritized Presently no auditorium meeting halls and day care and a need. Funding issue 3 in line with eligible subprojects agreed upon between government and ADB 8 Remarks

108 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Thirappane Town Thirappane Proposed Projects Improvements to existing Resting Place ( Giman hala) 3 Construction a City Hall with a podium 3 Development Public Toilet facilities Construction entrance road to Thirappane River Construction a Bus stand Sub Total Development Weekly Fair in a new land. Construction Drainage System & Pavements 5 Pahe Kanuwa 4 Rajanganaya Sub Total Development a Economic Centre with shops Recommendati on Justification in line with eligible subprojects agreed upon between government and ADB in line with eligible subprojects agreed upon between government and ADB Additional needs due to staff expansion should this be prioritized over a bus stand? Estimated Cost Cost Sub Projects 50 Pola Dropped Feasibility issue Funding issues Remarks Resize Pola 03

109 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Galnewa Town Bulnewa Proposed Projects 3 Construction a Bus stand and Economic Centre with shops ( 0 Nos) 4 Construction a Multi purpose building with a children s park ( Auditorium, Library, Ayuruweda) Sub Total Improvements to existing Economic Centre ( demolish existing old shops and rebuilt new ones 5 nos) Development Public Toilet facilities Construction Drainage System & Pavements Construction a Three wheeler park Improvements to Solid Waste Management Plan Construction a Weekly Fair Ipalogama 04 Wijithapura Recommendati on Sub Total Construction Justification in line with eligible subprojects agreed upon between government and ADB Funding issue Estimated Cost Cost Sub Projects in line with eligible subprojects agreed upon between government and ADB Funding issue Earlier Priorities Remarks

110 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects Drainage System & Pavements Improvements to Economic Centre with 0 shops Development Public Toilet facilities Development Weekly Fair A resting Place (giman hala) near Kala Wewa Recommendati on Justification in line with eligible subprojects agreed upon between government and ADB Estimated Cost Cost Sub Projects Remarks Issue in line with eligible subprojects agreed upon between government and ADB Multipurpose building 35 Drainage improvements Sub Total 0 60 Our recommendatio n to change township as need more in Mahailuppallma 50 05

111 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List NORTH WESTERN PROVINCE LA Town Proposed Projects Development Public Toilet facilities Construction & Improvement PS fice building Development 3 Weekly fair Development 4 Drainage system & Pavement Polpithigama Polpithigama Improvements to Play ground, 5 Pavilion, Toilet facilities Complete Library 6 building construction nd Phase Sub Total Giribawa 06 Giribawa Development Giribawa PS Office Development Drainage system & Pavement Development 3 Public Toilet facilities Recommendatio n Justification Subject to Structural Health Funding issue in line with eligible subprojects agreed upon between government and ADB Estimated Cost Cost Sub Projects Inadequate space for expanding staff needs Remarks Completion existing Bldng

112 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects 4 Motor grader Development Weekly fair Sub Total Improvements to Weekly Fair along with existing buildings market place. 5 Kuliyapitiya Recommendatio n Construction Play Ground 3 Development Public Toilet facilities Kithalawa Sub Total Estimated Cost in line with eligible subprojects agreed upon between government and ADB Renovate 4 existing buildings market place. Justification in line with eligible subprojects agreed upon between government and ADB Remarks Resize Pola 9 in line with eligible subprojects agreed upon between government and ADB Commercial Cost Sub Projects

113 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects Udubaddawa Udubaddawa Bingiriya Bowatte Alawwa 08 Alawwa Construction a Multi Purpose building (Ayuruweda, Sports facility, Clinic, Montessori, Community hall for auditorium etc) Improvements to Weekly Fair Development Public Toilet facilities Improvements to existing water supply. Construction Drainage system Sub Total Complete PS nd fice Building Phase Construction a Weekly fair including a daily fair Development Public Toilet facilities Construction a Library Building Development Drainage system Sub Total Re development Shopping Complex Recommendatio n Justification Funding Issue Funding Issue Need to relocate building to township. Funding Issue 0 Funding Issue 5 07 Mobilize balance funds 8 Remarks Funding Issue Cost Sub Projects 55 3 Estimated Cost 50 Multiple projects in

114 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects Mawathaga ma Mawathagama 3 Rideegama Rideegama 3 Construction Bus Stand, which include Toilet Facility Development Drainage system & Pavement Development Public Toilet facilities Construction a Three Wheeler park Sub Total Construction a Multi purpose building (Ayuruweda, Community hall, ) Construction a Bus Stand Construction a weekly fair. & toilet facilities Sub Total Construction a (i) bus stand (ii) a Multi purpose building (Ayuruweda, Community hall, Clinic, Montessori) Improvements to weekly fair Development Public Toilet facilities & Drainage system Recommendatio n Justification Estimated Cost Cost Sub Projects Remarks One complex Resize priorities 33 Funding Issue Apron part Bus stand Exclude commercial activities 09

115 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects Improvements to 4 Three wheeler & Lorry park. Sub Total Construction a PS fice building Development Public Toilet facilities 3 Wanathawill uwa Wanathawilluwa Development play ground a Development 4 Drainage system & Pavement Improvement to 5 Montessori with children's park Recommendatio n Water Supply Office functioning from an old house 0 Nuraicholai Construction Library Building Funding issues 0.3 Funding issues 7 a Cost Sub Projects NO details from LA Phase 50 Million, need to mobilize balance as loan/ deposits From earlier priorities Sub Total Kalpitiya Estimated Cost in line with eligible subprojects agreed upon between government and ADB 6 Community Hall Justification No library in proposed town Remarks Mobilize balance funds can y mobilize more than Rs 00 million?

116 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects Construction Community Hall a 3 Development Play Ground a Development 4 Drainage system & Pavement Development 5 Public Toilet facilities Water Supply for Kalpattiya Town Development Weekly Fair Construction Bus Stand Improvements to 3 Solid Waste Management Centre Chilaw Madampe Recommendatio n Resting place for local & foreign 4 travelers including a environmental information centre Justification Environmental Issue. Downstream a lake and needs landfill for upto 7 ft. Impact downstream Environmental Issue near backwaters lagoon Estimated Cost Cost Sub Projects Earlier Priority Remarks Earlier Priority Redefine Priorities Pola in line with eligible subprojects agreed upon between government and ADB

117 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects 5 6 Arachchikatt uwa Arachchikattuwa 3 4 Nawagag ama Justification Development play ground in line with eligible subprojects agreed upon between government and ADB Construction a Clinic Sub Total Development Drainage system & Pavement Development Weekly Fair with a public toilet facility Construction a Library Building Garbage Truck for transport solid waste Sub Total Improvements to weekly fair and drainage system Funding issue Construction Community Hall a Estimated Cost Cost Sub Projects Funding issue in line with eligible subprojects agreed upon between government and ADB Remarks 0 3 Nawagagama Recommendatio n Redefine Priorities Pola

118 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects Improvements 3 playground children's park to and Construction a bus 4 stand Shopping Complex Roads Recommendatio n Justification Estimated Cost Cost Sub Projects in line with eligible subprojects agreed upon between government and ADB 30 NO Land 5 Earlier Priority Estimated Cost Cost Sub Projects Sub Total Remarks UVA PROVINCE LA Siyambalaanduwa Town Proposed Projects Recommendation Construction a Bus Stand with a few shops Construction a PS Office Building with an Auditorium Siyambalaan duwa Justification in line with eligible subprojects agreed upon between government and ADB Existing Old and small structure. The need to expand and replace Remarks Resize 3

119 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects Badalkumbura Ingurukaduw a 4 a a in line with eligible subprojects agreed upon between government and ADB Fund issue Development public play ground Construction a PS Sub fice Construction a Weekly Fair Sub Total Construction Library Building in line with eligible subprojects agreed upon between government and ADB in line with eligible subprojects agreed upon between government and ADB Needs new township Need public Estimated Cost Cost Sub Projects Medagama Construction Community Hall Construction Weekly Fair Sub Total Justification Construction a Bus Stand with a few shops & toilet facilities 3 Medagama Improvements to Public Play Ground Recommendation Remarks

120 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects Madulla Madulla 3 4 Development Weekly Fair with side walls Construction Public toilet facilities ( in Bus stand area) Development public play ground Improvements to Solid Waste Management Plant Sub Total Construction a Bus Stand with a few shops Development a Weekly Fair Development Drainage system & Pavement Construction a Three wheeler park Estimated Cost Cost Sub Projects 38 8 Recommendation Justification in line with eligible subprojects agreed upon between government and ADB in line with eligible subprojects agreed upon between government and ADB Funding issue Mobilize additional funds 0 Remarks 5

121 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects Recommendation 5 Improvements to Public Play Ground 6 Construction Children's Park a Water Supply Justification in line with eligible subprojects agreed upon between government and ADB in line with eligible subprojects agreed upon between government and ADB Earlier priorities Sub Total Wellawaya Wellawaya 3 6 Construction PS fice Building with a Library Construction Crematorium a Construction Maha Aragama Water Project Sub Total Old structure and need to accommodate all staff. in line with eligible subprojects agreed upon between government and ADB Estimated Cost Cost Sub Projects Remarks Resize or mobilize additional fund

122 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Estimated Cost Cost Sub Projects Old structure and need to accommodate all staff. 30 Construction a Agro Based Economic Centre with a few shops in line with eligible subprojects agreed upon between government and ADB 35 3 Development weekly Fair (near Economic Centre) Fund issue 0 Town Proposed Projects Thanamalwila Thanamalwil a 4 Construction a PS Office Building with a Library Construction a Resting Place (Giman Hala) Recommendation Water Supply Justification in line with eligible subprojects agreed upon between government and ADB Earlier priorities Sub Total Kataragama Construction PS fice Building with a few shops Construction Public facilities. Kataragama toilet Office has no facilities for council meetings and presently use temple halls for that purpose Remarks Resize or mobilize additional fund Resize or mobilize additional fund 7

123 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town 3 Proposed Projects Recommendation Justification Construction Drainage System Fund issue Drains on RDA roads Sub Total Badulla Udawela Construction Auditorium a Resettlement issue Construction a Multi Purpose Building ( PS fice, Library, Ayuruweda, ) Inadequate space in existing fice and need to expand library and add an ayurveda centre 3 Construction Children's Park as part fice development/pre school a 8 Construction a PS Office Building with an Auditorium Development public play ground 3 Construction a Library Building (Top floor) Diyathalawa Current building inadequate in times size and need to relocate to town centre. Also an Old petrol shed in line with eligible subprojects agreed upon between government and ADB Assess existing structural health Cost Sub Projects Remarks 5 66 Sub Total Haputale Estimated Cost Resize or mobilize additional fund Resize or mobilize additional fund

124 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects 4 Construction a Resting Place (Giman Hala) Recommendation Justification in line with eligible subprojects agreed upon between government and ADB Sub Total Haldummulla Haal Atutenna Construction a PS Office Building Inadquate space and rmally uncomfortable. No space for council. Construction Multi Purpose Building (Auditorium, Training Centre for Tourism) Funding issue 3 Development a Public Play Ground 4 Construction a Bus Stand with a few shops 5 Construction Weekly Fair Sub Total a in line with eligible subprojects agreed upon between government and ADB in line with eligible subprojects agreed upon between government and ADB Estimated Cost Cost Sub Projects Remarks Resize/ additional funds

125 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Lunugala Bandarawella Town 7 50 Construction a PS Office Building Newly formed PS Construction a Multi Purpose Building ( Library, Auditorium, Montessori, Day care centre) with a children's park Funding issue 8 3 Improvements to Public Play Ground & children Park in line with eligible subprojects agreed upon between government and ADB 4 Construction a Three wheeler park Funding issue Sub Total Construction a PS Office Building with a Library, ( If location has a problem n will construct a PS Sub fice with a Library, Montessori & a Day care centre) Construction a Public Toilet Facility Construction Weekly Fair Heeloya 3 0 Cost Sub Projects Recommendation Lunugala Justification Estimated Cost Proposed Projects Sub fice for new township Part building Need filling, resettlement issue Remarks Resize or mobilize additional fund Mobilize additional fund

126 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects Recommendation Justification 4 Construction Agro Based Economic Centre with a few shops in line with eligible subprojects agreed upon between government and ADB 5 Construction water project Near fice Location for Well identified Construction a Three wheeler park Kandekeitya Kandekeitya 3 4 Development to Weekly Fair Construction Public Toilet Facility ( in weekly fair area) Construction a Bus Stand with a few shops Roads Sub Total Cost Sub Projects Remarks Inlcuded as part PS building area devpt. Sub Total Construction a PS Office Building with a Library Estimated Cost Old structure and need to accommodate staff and council needs in line with eligible subprojects agreed upon between government and ADB Earlier priorities

127 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Meegahakivula Town Meegahakiv ula Proposed Projects Recommendation Construction Weekly Fair Construction a Multi Purpose Building ( Auditorium, Industrial Training Centre, SATHOSA) 3 a Construction a Public Toilet Facility Roads Justification in line with eligible subprojects agreed upon between government and ADB Earlier priorities Sub Total Uva Paranagama Luunuwatte Construction Weekly Fair Rideemaliyadda Anda Ulpatha a Estimated Cost Cost Sub Projects Funding issue 0 Construction Public Toilet Facility Funding issue Construction Library Building Funding issue 0 Funding issue Includes Commercial a Construction a Three wheeler park Construction a Bus stand with a few shops Construction internal roads, drainage system, Pavements Sub Total Construction a PS Office Building Development Old structure Remarks

128 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects Weekly Fair Entrance roads to weekly fair Construction a Three wheeler park Improvements to water supply Development Drainage system & Pavement Sub Total Recommendation Justification in line with eligible subprojects agreed upon between government and ADB Estimated Cost Cost Sub Projects Funding issue Remarks

129 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List SABARAGAMUVA PROVINCE LA Town Proposed Projects 3 4 Galigamuwa 4 Galigamuwa Development Drainage system & Pavement Development Weekly Fair Improvement to Bus stop (shelters) on Ratnapura road Construction a three wheeler park Recommendation Justification Cost Sub Projects Estimated Cost recommended Funding issue 5 Construction a walking strip (for exercising purposes) recommended in line with eligible subprojects agreed upon between government and ADB 6 Construction PS Building recommended Funding issue 7 Improvements to crematorium(side walls and entrance road) recommended in line with eligible subprojects agreed upon between government and ADB 8 Solid Waste management Remarks Resize

130 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects 9 Aranayake Dippitiya 3 4 Kegalle Moronthota 3 4 Sports Complex (Gym facilities) Sub Total Construction a Multi Purpose building (Pradeshiya Sabha fice, Library, Ayuruweda) Development Weekly Fair Development Public Toilet facilities Construction a three wheeler park / bus stand Sub Total Construction weekly fair Construction a Multi purpose building (Library, Montessori, clinic Construction a three wheeler park Development Public Toilet facilities Recommendation Justification recommended in line with eligible subprojects agreed upon between government and ADB Inadequate space and proximity to traffic bottleneck area. Cost Sub Projects Estimated Cost recommended recommended Remarks Re facilities size Funding issue Only pola permitted as or floors are commercial Includes substantial commercial facilities Pola in G Floor

131 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects 5 5 Ruwanwella Ruwanwella 3 Deraniyagala Deraniyagala 6 Construction Bus Stand Development Drainage system & Pavement Sub Total Construction a new PS fice building with an auditorium Development Public Toilet facility Improvement to Weekly fair Renovate ros current Market place pola Renovate existing PS fice building Sub Total Development Drainage system & Pavement Construction entrance road within town. Improvements to Solid Waste Management plant Recommendation Justification recommended Funding issue Need for auditorium, expansion staff, need improved preschool Part Pola Part Pola recommended Funding issue recommended Funding issue Part above recommended Funding issue Estimated Cost Cost Sub Projects Remarks Resize priorities 05 5 Resize priorities Priority Resize but

132 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects 3 Construction a Multi purpose building ( Library, Montessori, Day Care centre along with a children park Recommendation Justification Need expansion and relocate to suitable location Sub Total Dehiowita Dehiowita Yatiyantota Yatiyantota 3 4 Development Drainage system & Pavement Sub Total Construction weekly fair Development Public Toilet facility Development Drainage system & Pavement Or Construction a Public Library. Naana thotupola. (Bathing place for public targeting people visiting Siripada.) Sub Total Estimated Cost Cost Sub Projects Remarks Resize to accommodate drains Prioritize Roads and drains to be included. RDA permissions to be obtained Resize 30 5 Resize See above recommended Funding issue recommended in line with eligible subprojects agreed upon between government and ADB 7

133 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects Bulathkohupitiya Bulathkohupiti ya Ratnapura Ratnapura New Town 3 8 Recommendation Construction weekly fair Construction a Multi Purpose Building (Clinic, Ayuruweda, Montessori) Construction Crematorium a Improvements to Internal roads leading to compost Plant Development Public Toilet facility Sub Total Development a Multi purpose building (PS fice, clinic, ayuruweda, community centre, auditorium, Montessori) Construction a three wheeler park Development Public Toilet facility Justification Cost Sub Projects Estimated Cost 4 recommended Funding issue recommended in line with eligible subprojects agreed upon between government and ADB Land not suitablewatershed this may be moved to remarks. Please justify facility. recommended Same as above recommended Same as above Remarks 54 GOSL Review To

134 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects 4 3 Balangoda Waylioya Recommendation Development Drainage system Sub Total Construction a Multi purpose building (community hall event & conference room, Library, ayuruweda clinic, stores in lower level) Development Public Toilet facility Improvement to bus stand Development Drainage system & Pavement Construction a three wheeler park Construction public park Sub Total a Justification Same as above No facilities for council meeting needs and also a social need for township. recommended Cost Sub Projects Estimated Cost Remarks Only non commercial components Funding issue recommended Funding issue recommended in line with eligible subprojects agreed upon between government and ADB 9

135 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Imbulpe Town Proposed Projects Construction a Multi purpose building. (library, clinic, ayuruweda, Montessori) Development a play ground with a children's park recommended Belihul Oya 3 4 Pelmadulla Construction Internal roads with drainage systems. Construction weekly fair Sub Total Development PS fice building (same location) Construction weekly fair Construction a Shopping Complex Justification Existing building old. Need to relocate to town center (proximity to University and or Gov. institutions in line with eligible subprojects agreed upon between government and ADB Cost Sub Projects Estimated Cost recommended Land belongs to Div.Secretariat Pelmadulla 3 30 Recommendation recommended 30 5 in line with eligible subprojects agreed upon between government and ADB 68 0 Remarks Re facilities size

136 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects 4 3 Kahawaththa Ayagama Kahawaththa Recommendation Construction a Bus Stand Water supply project for town Sub Total Construction Bus Stand Development Drainage system Development Public Toilet facility recommended recommended recommended Funding issue Funding issue recommended 5 Construction weekly fair 6 Construction Library Building Sub Total Construction weekly fair Development Public Toilet facility Ayagma a Remarks Water in Rajandola Funding issue Construction a three wheeler park Development play ground Cost Sub Projects Estimated Cost No Land Earlier priority 4 7 Justification Funding issue recommended in line with eligible subprojects agreed upon between government and ADB Mobilize additional funds 3

137 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects Construction a Bus stand Water supply project for town Construction PS Building Development Drainage system & Pavement Construction Children's Park a Recommendation Justification recommended Funding issue recommended Funding issue 8 recommended Funding issue 0 recommended in line with eligible subprojects agreed upon between government and ADB Kolonne Kolonne Development Public Toilet facility Construction weekly fair Construction a three wheeler park Development Drainage system Existing Old building with inadequate space. Need to relocate to town centre recommended Funding issue recommended Funding issue Remarks 8 5 Sub Total Construction a Multi Purpose building (PS fice, library in upstairs and a few shops) Cost Sub Projects Estimated Cost Mobilize balance funds

138 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects 6 3 Ambilipitiya Udawalawa 4 5 Construction Play Ground a Sub Total Development Public Toilet facility Construction Internal roads within town Development Drainage system & Pavement Construction weekly fair Multi purpose building Tourist Information Centre with vehicle parking & a few shops. Sub Total Cost Sub Projects Estimated Cost Recommendation Justification recommended in line with eligible subprojects agreed upon between government and ADB recommended Funding issue recommended Remarks More commercial Resize Pola

139 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List SOUTHERN PROVINCE LA Town Proposed Projects Katuwana 34 Recommendation Construction a bus stand (Building with upstairs) Construction a Economic Centre Two story 3 Development Play Ground a 4 Exercising strip along weekly fair 5 A bathing place with a park Justification Kirama Cost Sub Projects Estimated Cost 45 in line with eligible subprojects agreed upon between government and ADB in line with eligible subprojects agreed upon between government and ADB in line with eligible subprojects agreed upon between government and ADB in line with eligible subprojects agreed upon between government and ADB Remarks Apron and bus stand building not commercial

140 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects 6 Tissamaharama Debarawewa 3 Hambantota Bellagaswew a Improvements to solid waste management project Sub Total Development plan prepared by UDA Construction weekly fair with a Economic Centre Improvements to Solid Waste Management project Sub Total Construction a new complete PS Office building Recommendation Justification Proposals clear Only weekly fair Funding issue New fice as part proposed township by UDA as part Master Plan Lunugamweh era Suriyawewa Construction a new complete PS Office building Construction Drainage System Sub Total Development weekly fair Construction Roads entering weekly fair. Suriyawewa Old Structure and cannot be expanded to meet additional needs defined/ funding issue Part above Remarks not Sub Total Lunugamwehera Cost Sub Projects Estimated Cost Mobilize funds/ Resize Re size/ Mobilize funds Part pola above 35

141 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects 4 Karandeniya Urugasman Handiya Play Ground facilities 3 Improvements Public Toilet facilities 4 Construction Multi Purpose Building ( sub fice, Lib, Ayuruweda, Montessori 5 6 Welivitiya Divithura 36 Ethkandura Construction public toilet facility. (demolish old facility) Construction Drainage System Sub Total Development Drainage system & Pavement full Construction a new Fish Market in a different place Compactor Sub Total Construction a Multipurpose building ( Library, Ayurweda, Recommendation Justification Cost Sub Projects Estimated Cost Funding issue Funding issue 5 Remarks in line with eligible subprojects agreed upon between government and ADB Mobilize funds Old structure and will be removed as playground around building to be expanded Part new town needs Mobilize balance funds

142 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects Nagoda Udugama 3 4 Recommendation Montessori Auditorium) Construction a Bus stand Justification Cost Sub Projects Estimated Cost Funding issue a in line with eligible subprojects agreed upon between government and ADB 7 Construction a Three Wheeler park Development Drainage system &public toilet facilities Funding issue 3 Construction Children s Park Development Play Ground Sub Total Construction Multi Purpose Building ( sub fice, Library, Auditorium,) Development Drainage system & Pavement Construction Weekly Fair Improvements in line with eligible subprojects agreed upon between government and ADB Funding issue Remarks Mobilize balance funds/ Resize Funding issue 37

143 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects Recommendation Play Ground Improvements to Grave Yard Development Public Toilet facilities Improvements to Compost Plant Justification Thawalama Thawalama Western 3 4 Neluwa 38 Neluwa Construction a Weekly Fair along with public Toilet Facility Construction a Small Bus Stand. Thawalama town Development Drainage system & Pavement Sub Total Development Play ground Remarks Funding issue Funding issue 3 LA to resources GoSL Existing fice old and inadequate dn integrating or social needs town Funding issue 5 Funding issue 0 Funding issue 5 in line with eligible subprojects agreed upon between government and ADB get from Sub Total Construction a Multi Purpose Building (PS Office Building, Ayuruweda, Library, Auditorium) Cost Sub Projects Estimated Cost 3 50 Mobilize balance funds

144 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects Construction Children s Park Improvements to shopping complex including a auditorium, Library Development three wheeler & Vehicle Park Improvements to Bus stand Recommendation Imaduwa Imaduwa 3 4 Hakmana Hakmana Cost Sub Projects Estimated Cost Remarks in line with eligible subprojects agreed upon between government and ADB Funding issue 0 Funding issue 3 Funding issue 0 Earlier Priority Water Supply Sub Total Construction Bus stand Development Weekly Fair Development Public Toilet Improvement to complex ( 8 shops improvement, and front yard & Auditorium) Sub Total Construction a Compost plant Justification Auditorium to meet needs council and public Funding issue Mobilize Balance fund Only Auditorium and not commercial components 0 39

145 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects 3 4 Mulatiyana Mulatiyana 3 4 Development Drainage system & Pavement Improvements to Crematorium Develop roads leading out town up to a agreed distance (only roads which belongs to PS) Sub Total Construction a PS Office Building Construction Weekly Fair Construction Public Toilet facilities Development new Play Ground Sub Total 40 Recommendation a Justification Remarks in line with eligible subprojects agreed upon between government and ADB Cost Sub Projects Estimated Cost Office scattered and need to be organized in one building. Structures are old in line with eligible subprojects agreed upon between government and ADB Mobilize balance funds Mobilize balance funds/ Resize. Avoid shops in design TENTAIVE RECOST

146 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Pasgoda Town Proposed Projects Recommendation Construction a PS Office Building Development Public Play ground Uru Bokka Justification Office functioning in a community hall and original fice not in usable condition. Need to rebuild in line with eligible subprojects agreed upon between government and ADB Cost Sub Projects Estimated Cost Remarks Resize/ Mobilize Addl funds nd Kamburupitiya Kathduwa Complete Phase Bus Stand Improvements to Compost Plant Improvements to weekly fair Construction Public Toilet facilities Sub Total Construction Multi Purpose (PS Sub Office, Library, Auditorium, Montessori & Day care centre including children park ) Construction Public Toilet facilities Funding issue Funding issue Overall issue flooding town 7 Overall issue flooding town 3 GOSL Decision See PFR with observations 4

147 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects Thihagoda Thihagoda 3 4 Kirinda Puhulwella Kirinda Puhulwella Improvements to weekly fair with shops Development Drainage system & Pavement Construction road going through weekly fair Sub Total Construction weekly fair Construction a new PS Office building Construction Public Toilet facilities Development Drainage system & Pavement Sub Total Construction Bus Stand with a few shops Construction weekly fair Improvements to PS fice building upstairs Improvements to Library Building (Upstairs) Sub Total Recommendation Justification Cost Sub Projects Estimated Cost Overall issue flooding town 0 Overall issue flooding town 8 Overall issue flooding town 0 Remarks Resolve land transfer 36 3 Mobilize balance funds Need additional needs. to staff Funding issue Expansion due to adtional staff and council needs Funding issue Resize/ redefine priorities

148 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Akuressa Town Proposed Projects Recommendation Construction PS Office Building Development an Economic Centre ( Toilet facility, a few shops, water supply, ) Kaetanwila Justification Existing fice in a dilapidated condition in line with eligible subprojects agreed upon between government and ADB Sub Total Malimbada Cost Sub Projects Estimated Cost Construction PS fice building along with Library and a Auditorium Additional fice needs and social requirements library and auditorium. Development Weekly fair Funding issue Improvement to Play Ground in line with eligible subprojects agreed upon between government and ADB Construction a Three Wheeler park Development Drainage system & Pavement Funding issue Funding issue 6 Malimbada Remarks Mobilize balance funds Mobilize balance funds 43

149 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects 6 Development Play Ground Recommendation a Justification Athuraliya Construction economic centre Completion / improvement PS Office Building Thibbatuwaa wa an Construction a Suspension Bridge (Haranamulla) Construction byroad (Thibbatuwawa Thalagassa road) Improvement to Thalagassa Suspension Bridge Sub Total Cost Sub Projects Remarks in line with eligible subprojects agreed upon between government and ADB Sub Total Estimated Cost in line with eligible subprojects agreed upon between government and ADB Expansion fice due to additional needs. Current fice functioning in a community centre Mobilize balance funds Funding issue Funding issue Subject to structural assessments Mobilize balance funds 63 50

150 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects Kotapola Deniyaya 3 3 Pitabeddara Pitabeddara Development Weekly fair (with a few shops) Improvements to PS Office building and include an auditorium & a Library Development entrance roads ( Ihalagama road near Sampath Bank, Deniyaya Miriswatta and Temple Road) Sub Total Construction weekly fair Construction Bus Stand with a few shops Improvement to Water supply project Improvements to Solid Waste Management project Improvements to Library Building (Upstairs) Construction a Multi Purpose Building (Auditorium, Montessori, Human Resource Recommendation Justification Cost Sub Projects Estimated Cost 5 Funding issue 77 Funding issue 0 Remarks 50 Mobilize balance funds and avoid commercial activities RE ESTIMATE 54 Mobilize addl funds/ Resize facility R&R Issue NO Land Old structure 45

151 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List LA Town Proposed Projects Recommendation Justification Cost Sub Projects Estimated Cost Development Centre) 7 46 Construction Drainage System Sub Total Low Lying area Remarks

152 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List WESTERN PROVINCE Proposed Projects LA 3 4 Construction second phase PS fice building which include a Library at Hanwella Construction a bus stand Development Weekly Fair at Kosgama Estimated Cost Play Ground Padukka at Expansion due to needs for library 60 Funding issue 80 Hanwella 3 Meerigama Justification Town Seethawaka Recommendation Pallewela 4 Sub Total Construction a water supply in market area. Development Weekly Fair need to be improved Development Drainage system & Pavement Development Public Toilet facilities No Alternate site for pola during construction in line with eligible subprojects agreed upon between government and ADB Cost Sub Project Funding issue Funding issue Mobilize balance funds 80 0 Remarks Mobilize balance funds 47

153 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List Proposed Projects LA Recommendation Justification Town 5 Completion balance work shopping complex in line with eligible subprojects agreed upon between government and ADB Relocation to town centre and to meet expanding staff needs Sub Total 3 4 Divlapitiya Divlapitiya Biyagama 48 Estimated Cost Mawara Mandiya Construction PS fice building Improvements (renovate or demolish) to Public toilets Development Drainage system & Pavement Develop roads leading out town upto a agreed distance (only roads which belongs to PS) Sub Total Construction a Multi Purpose Building (Praja sala, Library, Montessori with a children's park in vicinity, auditorium) 3 Roads Sub Total Funding issue Cost Sub Project Development needs secondary town Remarks Mobilize balance funds

154 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List Proposed Projects LA Mathugama Relocation to town centre and and integrate with Pola, Library and dispensary Development Weekly fair Improvements to Dodangoda Play ground in line with eligible subprojects agreed upon between government and ADB Need township Dodangoda Anguruwatota Agalawaththa Needs for facilities and relocation activities close to bus terminus and areas economic activity Construction PS fice building Madurawala Construction a Multi Purpose building (library, Montessori) a small children's park with underground parking and weekly fair. Sub Total 3 Dodangoda Justification Estimated Cost Town Mathugama Recommendation Polgampola Sub Total Improvements to Library Building Construction a water supply Sub Total Demolish existing Shopping complex construct a new onecommercial area in line with eligible subprojects agreed upon between Cost Sub Project Remarks Mobilize balance funds Mobilize balance funds Mobilize balance funds In place existing Complex 49

155 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List Proposed Projects LA Recommendation Justification Estimated Cost Town Cost Sub Project Remarks government and ADBCommercial Palindanuwara Walallawita 50 Baduraeliya Iththapana 4 Development Play ground Construction a Public Library Improvements to waste management centre Sub Total Development Public Toilet facilities Construction a Play ground Construction a Bus stand Construction a three wheeler park Sub Total Development weekly fair & a in line with eligible subprojects agreed upon between government and ADB in line with eligible subprojects agreed upon between government and ADB Mobilize Balance fund Part 3 above Mobilize Balance fund

156 TA 7659 SRI Local Government Enhancement Sector Project Attachment 7 Townwise Final Subproject List Proposed Projects LA Recommendation Justification Estimated Cost Funding issue 85 Town construction a public toilet facility Development Drainage system & Pavement 3 Construction a Multi Purpose Building ( Library, Montessori, ) 4 Construction children's park. Sub Total a Existing fice in an old structure and does not meet staff requirements as well as council needs in line with eligible subprojects agreed upon between government and ADB Cost Sub Project Remarks 5

157 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Attachment 8: Sample PFR GOVERNMENT OF SOCIALIST DEMOCRATIC REPUBLIC OF SRI LANKA Ministry Local Government and Provincial Councils TA 7659 SRI: Local Government Enhancement Sector Project (Pura Neguma) Reform Plan, Identification and PreFeasibility Studies Priority Subprojects Pradeshiya Sabha Province GOSL List Reference No Submitted to ASIAN DEVELOPMENT BANK Submitted By: GreenTech Consultants Pvt Ltd Colombo, Sri Lanka 5 Walallawita WESTERN 0

158 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR ADB : Abbreviations Asian Development Bank ACLG : Assistant Commissioner Local Government CEA : Central Environment Authority CEB : Ceylon Electricity Board CLG : Commissioner Local Government DCS : Department Census and Statistics DPR : Detailed Project Report DSC : Design Supervision Consultant EIA : Environmental Impact Assessment EMP : Environmental Management Plan GN : Grama Niladhari GoSL : Government Sri Lanka IEE : Initial Environmental Examination LA : Local Authorities LGESP : Local Government Enhancement Sector Project. LPCD Litres per capita per day LRC Land Reform Commission MLG&PC : Ministry Local Government and Provincial Councils NWSDB National Water Supply and Drainage Board NSWMSC National Solid Waste Management Support Centre O&M : Operation and Maintenance PAP : Project Affected Persons PC : Provincial Council PD : Project Director PFR Pre Feasibility Report PMU : Project Management Unit PS : Pradeshiya Sabha PVC Poly Vinyl Chloride RF : Resettlement Framework RP : Resettlement Plan SLR : Sri Lankan Rupee SPCU : SubprojectCoordination Unit SWM Solid Waste Management 53

159 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Table Contents.. Introduction and Background Situation Analysis Services Staffing Financial Performance Recurrent Income Recurrent Expenditure Status Capital Account: Overall Status Gap Analysis Water supply and sanitation Sewerage and drains Roads & Bridges Solid Waste Management Or Facilities Longterm and shortterm Infrastructure needs based on gap analysis Infrastructure Priorities under Project (identified in initial consultation) Priorities under initial consultation Yattapatha Diyapattawa, Miriswatha Janaudana Gammana and Pallawatha/Meegahanna water supply schemes Roads and Drainage Network Solid Waste Management Estimated total cost needs Prioritisation after Government s Guidance on Developing a Township under Project PreFeasibilities Iththapana Small Town Development Subproject PFR Subproject: Construction a MultiPurpose Building Background and Problem to be addressed Existing situation Beneficiaries Proposed improvements Cost Estimate Proposed Building Operation and maintenance arrangements PFR Subproject: Development weekly fair & a public toilet facility Background and Problem to be addressed Existing Situation Proposed Improvements Proposed Layout Estimated cost Construction Operation and Maintenance Arrangement Recommendations: Financial Assessment Assumptions Reform Plan Annexure : IR checklist Identified Subproject Annexure PFR Earlier Identified Subprojects PFR three water supply schemes Background and Problem to be addressed

160 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR... Brief Description Projects Project Justification: Technical Feasibility Subproject Basis Process Design Source Raw Water Intake Works Raw Water Transmission Water Treatment and Reservoir Operation and Maintenance Arrangements Subproject Capital Cost Estimate Project Operating Cost Estimates PFR subproject two roads Background and Problem to be addressed Project Justification: Brief Description Project Proposed Improvements Cost Estimate for Road & Causeway Maintenance Arrangements PFR improvements four Polas Background and Problem to be address Project Justification: Brief Description subproject Cost Estimate for four Polas Operation and Maintenance Arrangements PFR Solid waste management subproject Introduction Solid Waste (SW) collection, transport and disposal Solid Waste Management Centre PS Objective Need Assessment Estimated Cost Annexure IR checklist Identified Subproject Annexure Summary Consultations and participation... 0 Annex Attendance Sheet Stakeholder Meeting Annex Presentation for stakeholders and Key informants Annex Summary Key Informants discussion... Annex Presentation Made at Orientation... Annex Summary Public Consultation... 3 Annex Leaflet on Subproject Selection (English Version)... 4 Annex Photographs consultation and participation

161 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR. Introduction and Background This report presents analysis up to Stages I and II9 TA consulting services assignment and includes outcomes consultation up to Stage I. Stage II consultations were held on last week December 0. The thrust consultation was to focus on possible consideration subprojects, aspects PS needed to be reviewed in report, nature comments/ concurrence required and content Council Resolution. Between January and May 0, a series consultations were organized by MLG&PC and Minister for Economic Development with district and elected provincial representatives, and local authorities on some economic priorities town. Accordingly, some priorities were reoriented towards growth and developmentrelated activities focused on one townships local authority. This assessment followed criteria and processes as set out in loan agreement with GoSL, a solid waste management plan prepared for town as a prerequisite and latest priorities in postministerial consultations. Annexure presents some initial development priorities local authority. The Council Resolution includes a) Agreement on priorities; b) Commitment to reform; c) Acceptance to financial forecast and O&M commitments; and d)request for technical assistance for design and supervision; report is based on assessment existing situations, needs, financial capacities and implementable priorities. Table 5: Basic Facts A. General Name Pradeshiya Sabha Year Formation Province District Area Elevation above MSL No GN Divisions Nearest Town Distance to Main Town Distance to Colombo B. Demography Sq. km m km km Walallawita 987 Western Kalutara Kalutara Population Male Female Total Sex Ratio Total Households Female/,000 Male 8,669 9,47 58,4 08 4,354 Land Use and Economy PS Table 6 presents land use pattern in PS. The number persons involved in agricultural employment in PS is,60 which half agricultural work is in paddy cultivation. Vegetable cultivation is widespread in PS area while tea, rubber and cashew are also cultivated in area. 9 Scope Stage I: Initial assessment issues and development consultation framework with council; Scope Stage II: Assessment needs based on initial information collected and assessment views stakeholders on priorities and options for service delivery 56

162 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Paddy is cultivated in both seasons. Total output vegetables is around 64,000 kg and almost entire output is meant for markets in more urban areas in country. Table 6: Land Use Pattern Type Use Paddy Or crops Abandoned paddy Tea Rubber Coconut Marshy lands Forest reserves Total Extent (acres) Share (%) 4,586 6,75,34 6,60 5, ,890 34, Source: Walallawita PS Survey Total paid employment in PS is about 9,076 or about 45% labour force. Agricultural employment is main occupation among employed accounting for 30% employed labour. About % are employed in public sector, 0% in private sector and anor % is selfemployed. There are about % foreign employees. Nearly 7% families in PS are Samurdhi recipients0 indicating that PS has a higher share Samurdhi recipients than national average. The high rate Samurdhi recipients is an indication poverty level PS.. Situation Analysis.. Services A. Water Supply: According to information available, households obtain drinking water from different sources. The following table depicts number households served by different sources. Table 7: Water Sources Source Piped Born Water Supply Dug Wells Tube Wells Common Wells Streams and Rivers Or Sources Number Households,644 0, There is a shortage safe drinking water for majority households owing to absence safe piped water supply scheme. As water is lifeline community in PS, pipe borne water supply becomes number one priority PS. The shortage water bowsers is also a hindrance to distribution water to community. Shortage community wells is also a major setback for areas where such facilities are not provided. The quality drinking water is not up to required standard (SLS 64), ground water is hard and content Ecoli may be high, as reflected by waterborne diseases reported in this area. 0 Family classification method has been adopted in selection and it is participatory approval with a range criteria, which explains poverty as such as housing and ownership. 57

163 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR B. Sanitation: According to PS data, 4,7 households have ir own toilet facilities, which account for almost 98% total households in PS. The PS has also built three common toilets. C. Roads: The overall length roads is 569 km and most m are in a very poor condition and need repair. Within PS area, re are about 96 km motorable roads. Out this extent, B grade roads account for 35 km and rest, 6 km, are C grade roads. In addition, re is a network 473 km class D and E roads, which are hardly motorable. D. Solid Waste Management: The PS does not provide comprehensive solid waste collection (SWM) service to entire community. Collection: At present, waste is collected in Meegahathanna, Pelawaththa, Kumbadhuwa, Bambaralla, Walallawita and Iththapana towns on a daily basis, except on Sundays. Normally tractors are used for collection except on Tuesdays, when hand carts are used in collection process. The collection programme starts at 6.00 a.m. and is done once every day. Primary waste collection points Area Meehaganna Palawatha Per man ent Concrete bins Barrels NonPermanent places Special collection system like bell collection system Total Quantity solid waste per day/per week collected Gross amount SW collected from towns Amount that has to be collected (tons/day) Amount that is being collected (tons/day) ton ton Major waste generation points No Source waste collection from three towns Meegahanna Pola Palawatha pola Amount tonnes/day ½ ton ½ ton e: Market waste, commercial waste and industrial waste Transfer: is carried out using tractortrailers and a cart that belongs to PS. Daily collection is about one ton and more than 50% street refuse consists vegetable waste. Equipment Special dump trucks Fourwheel tractor with trailer Two wheel tractor with trailer Ors No Transport capacity (kg) No trips per day, Method disposal The current practice disposing refuse is to compost m on a site belonging to GoSL and PS has obtained approval from Central Environment Authority for disposal. 58

164 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Brief description disposal site: i. Location ii. Ownership iii. Situation (surroundings) iv. Approvals from CEA : Miriswaththa. : GoSL : Open : Approval has been obtained for current activities. Structure Waste management; head unit, number PHIs and Supervisors A Technical Officer and a Public Health inspector are mobilized in order to control and administer solid waste collection and also for management aspects. Labour force Approved number labourers No labourers working at present 6 4 Operational cost SWM Type cost Waste collection Salaries and payments Equipment/maintenance Budget allocation on SWM Average annual Cost (Rs) 50, ,456 50,000.4% Summary and current status The LA received financial assistance from Pilisaru and Solid Waste Management Authority for implementation a SWM project as most households cannot use space in ir premises for disposal or composting. This warrants a centralised disposal facility. Problem Lack waste collection bins Suggested solution Can be addressed under this project D. Medical Services: The health and medical facilities in PS consist two district hospitals, ten private dispensaries, four Ayurvedic dispensaries and twelve health centres. However, re is no maternity centre or a government dispensary in PS. E. Education: There are 5 secondary schools with a student population aboutvb 8,00 and 469 teachers and six primary schools with 760 students and 36 teachers in PS. In addition, one vocational training centre and one affiliated faculty a university are available in PS. But, re is no national school in PS. F. Office Facilities: The PS is housed in a complex and lacks modern facilities or adequate fice space for staff. Office equipment available at PS includes two computer units, one photocopying machine, a fax machine and three telephones. Its vehicle fleet includes two pickup trucks, one threewheeler, four tractors and four tractortrailers... Staffing The permanent staff PS consists one Ayurvedic medical ficer, eight management assistants, three technical ficers, one librarian, two peons, three drivers, three watchers, labourers. The casual staff consists eight labourers. The approved cadre, however, includes nine management assistants, two Ayurveda medical ficers and 3 labourers. 59

165 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR.3. Financial Performance.3.. Recurrent Income The total revenue for PS in 00 was SLR.30.4 Million. Around 60% income is in form grants from government. Own Sources: Walallawita PS income is made up from mainly two sources, which are rents and warrant charges. As shown in Table 8, combined income two sources was about 0% in 00 and se toger account for nearly 50% its own revenue, i.e., without government grants. Grants and Transfers: There has been a gradual increase revenue from court warrants paid to PS from Rs.8 million in 006 to Rs.5 million in 00. But warrant charges reached peak value Rs.8 million in 008. Grants from Central government have also been rising and in 00, PS received Rs8.3 million compared with Rs 7.9 million in 006. The share grants in total revenue has declined from 56% in 006 to 50% in 00 and it reflects increase in revenue from or sources over period..3.. Recurrent Expenditure Annual recurrent expenditure in 00 was SLR9.3 million. This is an increase from Rs 0.9 million in 006. This increase has been largely contributed by increase in expenditure on wages and salaries. In 006, wages and salaries accounted for SLR8. million, and in 00, this amount increased to SLR7.8 million. Being a relatively poor PS, amount expenditure on salaries and wages is unsustainable since its regular sources income cannot even support a fraction cost Status The final accounts Walallawita PS for 00 presents an operating surplus SLR. million and an overall deficit SLR. million in recurrent budget Capital Account: The amount received by PS as capital grants increased from SLR3. million in 006 to SLR7.4 million in 009 and declined to SLR46.6 million in 00. The PS has also undertaken a number capital development projects such as water supply, rehabilitation roads, building works and procurement equipment utilizing se Overall Status The LA showed overall deficit during last four years. However, its operating surplus were positive in 006, 008 and in 00. The overall deficits were due to capital expenditure and limited capital grants. Table 8: Details Annual Budgets Walallawita PS 006 to 00. Item Recurrent Revenue Acreage & Tax Rents Licences Fees From Services Warrant Cost Or Income ,93.9,99, ,5.00 5,904.00,85,49.93,97, ,58.76,003, , ,679.00,53,33.00,6, ,436.74,554, , ,0.50,800,587.90,838, ,56.5 3,64, ,860.00,08,35.0,53, ,87, , ,846, ,60.45,34,38.50,564, ,600,74.66

166 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Item Or Aids Total Recurrent Expenditure Salaries and Wages Travelling Supplies Repairs & Maintenance Transport Bonus and Welfare Aids and Contribution Pensions Total St/ Deficit Capital Income Capital Grants/ Income Capital Assets Sales Total Capital Expenditure Expenditure For Machinery Land & Land Improvement Net St/ Deficit ()()+(3)(4) ,879, ,0, ,53, ,934, ,898, ,364, ,787, ,437,40.4 8,3, ,45, ,7, ,39.3,75, ,3.0 75, , ,36.6 0,99, ,7,693.96,077, ,989.9,633,80.47,340,099.30,8, , ,34.6 6,797,697.7 (,863,66.4) 3,950, ,340.7,674,478.97,89,84.6,34,37.7 3, , ,686, , ,56, , ,3,463.07,458,0.0,6, , , ,37,06.09 (799,885.67) 7,786, , ,494, ,475,50.63,9, , , ,9.4 9,306,847.80,8,94.6 3,,89.4 3,,89.4,94,0.9,94,0.9 6,08,58.3 6,08,58.3 7,394, ,394, ,670, ,670, , ,,89.4,963, ,4.85,94,0.9 (,08,903.09) 7,94,5.64 (497,638.43),93, ,460, (789,49.59) 48,976,68.30 (,86,877.70) Source: Walallawita PS, Annual Accounts 3. Gap Analysis The Gap analysis is based on information related to existing situation and long list priorities. 3.. Water supply and sanitation Table 9: indicating population projections and cost production Year Projection Population in PS H/H Total Demand MLD Cost/MLD(M) Total Cost SLR.(Million) ,354 5, Assumptions. Water demand 400 litres per HH (80 litres per head* 5 members). Safety Factor.5 3. Cost production SLR.0,000 per HH There is a shortage safe drinking water for majority households owing to a lack safe pipeborne water supply schemes. As water is lifeline community in PS, piped water supply scheme is No. priority PS. The shortage water bowsers also hindered distribution water to community. Shortage community wells is also a major setback for areas where such facilities are not provided. Hence, PS has identified following water supply projects as ir priorities, Yatitapana Diyapattana water supply scheme. Miriswatta Janaudana Gammana water supply scheme. Pallawatta/Meegahanna small town water supply scheme. Design Manual on Small Community Water Supplies Prepared under WHO/UNDP Project on institutional Support to NWSDB January 98 6

167 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR 3.. Sewerage and drains There are no drains in road network PS. It is not possible to provide road drains in each road because nature terrain. However, assuming PS can construct drains for a stretch five km roads per year, mediumterm need for drainage is estimated at SLR million. There is no request for rehabilitation or construction new road drains in PS and drains requested belong to RDA roads Roads & Bridges PS has an internal road network 569 km but does not have capacity to upgrade many roads within next five years due to lack machinery with PS. At best y may be able to asphaltpave about five km a year. The estimated cost paving five km roads a year extended for next five years is SLR 50 million3. Furr, re are several bridges and culverts to be repaired/ constructed. The Gal Boraluwa road and Miriswatte Pushpawala road are to be rehabilitated as a priority need Solid Waste Management Primary Collection: It is estimated that, household solid waste management requires procurement collection bins at a cost SLR00,000. Transfer will require a one ton compactor truck worth SLR3.5 million. Treatment and Disposal: Residual Landfill is estimated to cost SLR800,000 The LA in consultation with public identified procurement a compactor truck, waste collection bins and land preparation work at a cost SLR.0 million. The WPS has commenced a programme to collect nonbiodegradable recyclable materials such as polyne, plastic, glass and cardboard separately from Meegahathanne (75 shops) and Palawatte (50 shops). To collect se materials, WPS has given bags for waste generators in Meegahathanna and Palawatte town. This is commendable and it should be continued and expand to or areas also. Collected nonbiodegradable waste is transported by WPS to Meegahathanne every Friday for temporary storage. Apart from that, WPS has established Sampath Piyasa in Meegahathanna and Palawatte to buy nonbiodegradable recyclable materials and WPS is paying two rupees per one kg recyclable materials. The collected recyclable materials are sold to private buyers once in every six months. Approximately, daily collected amount polyne is 5kg/day, Glass 0kg/day and Plastics 8kg/day Or Facilities Currently or infrastructure facilities such as weekly pola, Ayurvedic clinic centres, maternity centres and economic centres are inadequate. Palawatha pola, Meegahanna pola, Walallawita pola and Iththapana pola need improvement. The LA will be able to invest around SLR50 million within next five years with assistance GoSL and Provincial Council. 3 The cost earth drains on eir side per kilometre road length is Rs.0.84 million. Cost per km asphalt will be Rs.0 million every km. 6

168 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR 4. Longterm and shortterm Infrastructure Needs Based on Gap Analysis Sector Population (households) SWM Water Supply & Sanitation Roads & Drains Ors (pola etc) Total 5 year plan (07) Long term (06) Costs Rs in Million ,3 5. Infrastructure Priorities under Project (identified in initial consultation) With improvement in road network in district, re has been an increase in economic growth in this PS. Therefore, PS accords priority to provide basic infrastructure facilities to support economic growth and improve living conditions. Accordingly, The PS has identified several infrastructure gaps and needs, through two stages consultations. Based on outcomes consultations, LA has identified and shortlisted a list subprojects to be carried out under LGESP. Environmental infrastructure Water Supply o Yatitapana Diyapattana water supply scheme. o Miriswatta Janaudana Gammana water supply scheme. o Pallawatta/Meegahanna small town water supply scheme. SWM o Procurement compactor truck, waste collection bins and land preparation work Development drainage system & pavement Growth infrastructure Among roads to be rehabilitated, following roads were prioritised. o Gal Boraluwa road o Miriswatte Pushpawala road Economic Infrastructure Development weekly fair & construction a public toilet facility Social and or Infrastructure Construction a multipurpose building (library, Montessori) Construction a children's park 5.. Priorities under initial consultation 5... Yattapatha Diyapattawa, Miriswatha Janaudana Gammana and Pallawatha/Meegahanna water supply schemes Based on water supply needs, PS has identified wells as primary source water supply to people. The distribution involves pipeborne systems. The pipeborne water supply scheme uses water from wells, springs and rivers in Hettigoda, Uguduwagoda, Gamekkantha, Thotaha and Kumbaduwa areas. The schemes can supply water to,85 families in addition to existing connections. It was proposed that YattapathaDiyapattawa, MiriswathaJanaudanagammana and PallawathaMeegahanna water supply schemes can supply pipe borne water to additional 550 families. Details schemes are given in Table 0. 63

169 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Table 0: Proposed Water Supply projects: Walallawita PS. Water supply sector i Ii Iii iv Proposed area for water supply Number connections Feeding method (gravity/pumping) Intake a Type intake b Location c Ownership Location d Authority to allow water intake e Capacity source f Average water flow intake Condition upstream (any g human activity) h Use downstream water Storage tank and treatment plant a Type storage tank b Availability land i Ownership land ii Extent land iii Current usage land c Method treatment Supply mains a Total length supply main b Does laying main involve i Private land ii Government land iii Temple land Any reserves (Railway, iv RDA, forest, archaeological sites) Tentative Cost Estimation V Vi 64 Pipeborne water/dug wells/shallow wells) Yattapatha/Diyapattawa 50 Gravity Pipe borne water/dug wells/shallow wells) Miriswaththa Janaudanagammana 00 Gravity Pipeborne water/dug wells/shallow wells) Pallawatha Meegahanna 00 Gravity Weir Yattapatha Own by PS applicable.5 l/s 0.87 l/s Dug well Miriswaththa Own by PS applicable 3.0 l/s.5 l/s Weir Meegahanna Own by PS applicable Adequate.5 l/s No No No Bathing/Washing No No Ground Storage Tank Ground Storage Tank Ground Storage Tank PS 3 perches bare land Chlorination/filtration PS 4 perches bare land Chlorination PS 0 perches bare land Filtration/Chlorination km km 500 m Yes Yes Yes 6 million 5 million 6 million

170 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR 5... Roads and Drainage Network Even though roads are in a bad condition, PS will meet expenses rehabilitating se roads through or funds such as Gamaneguma and Maganeguma. Under LGESP funding, however, LA has prioritised Gal Boraluwa road and Miriswaththa Pushpawala road. Tentative estimated cost this proposal is SLR.8 million Solid Waste Management Table : Solid waste Management a Collection i Sorting at (household level/separate bin/sort after collection) ii Method collection (Tipper, tractor, two wheel tractor, carts) Transport plan with map iii Frequency collection (daily, once in two days, weekly) iv Coverage area (sq km) and GND division v Expected collection Requirement for this process and cost Activity Supply collection bins Procurement compactor truck Land preparation Total Proposed treatment a If composting i Extent proposed land (attach copy survey plan) ii Land ownership (attach a copy deed) iii Location site (show on a map) Current usage land (standing structures, livelihood iv activities) v Any approval required b Any proposal for landfills? Any capacity building/training required b c N.A Tractors Daily 0 GN divisions ton, daily collection. Cost (SL Rs) 00, ,500,000.00,400, ,000, ¼ acre GoSL Miriswaththa No activity Needed Only composting No Source: PS Survey 5.. Estimated total cost needs Subproject Proposed Water Supply Roads Pola SWM Estimated Cost Million Rs Yatitapana Diyapattana WSS, Miriswatta Janaudana Gammana WSS, Pallawatta/Meegahanna town WSS. Gal Boraluwa road and Miriswatte Pushpawala road Meegahathanna Pola, Pelawaththa Pola, Iththapana Walallawita Pola Solid Waste Management Total Prioritisation after Government s Guidance on Developing a Township under Project Based on consultation and participation process, subproject selection criteria, priority order public and financial capacity LA to carry out operation and maintenance asset to be created by funding, following subprojects are recommended for funding. i. Water supply schemes 7 million 65

171 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR ii. iii. iv. Rehabilitation roads Pola improvements Solid Waste Management Total 8 million 0 million 5 million 50 million In addition to priorities based on consultation and participation process selection, GoSL through a ministeriallevel consultation focused on a few town development activities for possible inclusion under project. As a result, Iththapana town within PS was selected for development under LGESP and following subprojects were proposed. The overall budget under LGESP per town is SLR 50 million. From this perspective, following projects were identified. The selection was based on: a. Eligibility/Priority subsector under subproject selection criteria as agreed to between ADB and GoSL b. Compliance to safeguardprojects should have minimal land acquisition as cost will have to be borne by LA and should have no adverse environmental impact, and c. Financial sustainability in terms O&M. As a policy, project does not encourage activities that are commercial in nature such as shopping areas/ complexes. Sub Project Development weekly fair & a construction a public toilet facility Development Drainage system & Pavement Decisions Basis for recommendation Recommen ded Original Cost Alloc ated Cost Recommen ded Funding issue 85 Construction a MultiPurpose Building ( Library, Montessori) Recommen ded Existing fice in an old structure and does not meet staff requirements as well as council needs 4 Construction a children's park. Recommen ded an eligible sector 0 Remarks Reduce size This report presents PFR for postministerial projects and those analyses on basis earlier priorities is annexed (Annexure ) to this report. This includes progress on consultation. 66

172 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR 7. PreFeasibilities Iththapana Small Town Development Subproject 7.. PFR Subproject: Construction a MultiPurpose Building 7... Background and Problem to be addressed As a local authority located in western province, area experiences rapid economic growth, along with development road network and or national infrastructure facilities. Right from time LA was formed, workload LA increased gradually. But LA uses same fice, which is inadequate to cater to increasing needs PS. The staff capacity increased marginally. However, since services by PS such as water supply have increased, daily visitors to PS have increased as re is need for making payments for taxes, fees for services and also for or activities such as obtaining approvals for developing activities. The library in PS is limited in its services because space limitations. Presently it provides for book lending and or few services such as reference reading only. Even though library has a potential to be upgraded to Grade, due to limited facilities, LA is unable to carry out such upgrading Existing situation The current fice building, located at Meegahathanna town, is more than three decades old and lacks adequate space for normal activities for an fice functions, council activities, including meetings and council sittings. It also does not have an Ayurveda clinic, auditorium and library. Currently, library is functioning in a 700 square feet floor area and has 6,5 books and 980 members. Although lending section, reference section and reading area are relatively active, or sections such as children s section and binding area are not functioning due to space constraints. There is no auditorium in Iththapane town area or than one in existing fice building, which is capable accommodating around 00 people at a time. Due to space inadequacy, LA proposes to put up temporary partitions in meeting hall and construct a new auditorium with a seating capacity for 500 persons. Figure : Existing fice Figure : Existing fice premises 67

173 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Beneficiaries The PS ficials, council and public PS area, who are being served by fice, including students (both school and university) are beneficiaries proposed improvement Proposed improvements Considering all inconveniences due to inadequate fice space, and geographical location, LA proposed to construct a new building to accommodate a preschool, library and an auditorium and to release some space in current building for fice activities. Table : Attributes Proposed Building Proposed Site Ownership Land area Current Usage Proposed Building Number floors Total floor area Components Ground Floor First floor Ro Doors Windows and or fittings Toilet facilities Parking area Availability Electricity Availability water Social/ Resettlement issues if any Environmental impacts if any 68 Walallawita PS Old library building not usable Two Ground Floor 4,400 sq.ft First floor 4,400 sq.ft Library Reading area Reference section Librarian room Children section Pantry Toilets Preschool Auditorium Office room Stage Toilet Pantry Zn/Al ro with steel trusses Powder coated aluminium fittings Separate sections for males and females Males one squatting pan, one commode and three urinals: Females one squatting pan and one commode Available open space Available in proximity Available in proximity No No

174 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR D. Proposed Layout Building Figure 3: Ground Floor Plan Figure 4: First Floor Plan 69

175 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR No 3 Cost Estimate Proposed Building Description Site Clearance Construction twostoreyed building Miscellaneous works Total Cost Civil Works 0% contingencies Total Estimated Cost Amount in SLR 500, ,000,000.00,000, ,500, ,850, ,350, Operation and maintenance arrangements The PS will be responsible for operation and maintenance activities. The Technical Officer PS will be appointed as nodal ficer for operations and maintenance activities. The librarian also will be responsible for O&M library section. In annual budget, 3% capital cost will be allocated for O&M activities asset. 7.. PFR Subproject: Development weekly fair & a public toilet facility 7... Background and Problem to be addressed The pola has a special significance for people Walallawita PS. It had traditionally been distribution centre domestic needs, including various items food. In addition, pola is common meeting place for people, to discuss ir common problems and to seek solutions. Over years, above activities had been happening in open places or within temporary shelters, mostly exposed to natural elements. This is very much resented by people and Pradeshiya Sabaha is compelled to put up a suitable structure to accommodate needs. Among several polas in LA area, Iththapana pola has been selected for complete construction under LGESP Existing Situation Pola day Number current vendors Number customers on pola day Facilities available Shelters Sanitation Facilities Electricity Water supply Remarks 70 Monday 55 3,000 There are ten small temporary huts constructed with logs and aluminium sheets. No pavement for ground. No permanent buildings No toilet facilities in Pola site. One public toilet available in town available at site. Available in close proximity Available in close proximity Water stagnates in Pola site during rainy season and floor become muddy. Need landscaping

176 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Figure 5: Existing Pola Figure 6: Existing Pola Proposed Improvements The LA has proposed to construct a pola with all facilities such as toilet, electricity and water supply. The components proposals are as follows. Proposed site Ownership Land extend Current usage Proposed Building Number floors Floor area Components Structure Ro Landscaping works Water supply Toilet Electricity supply Parking area Any resettlement issues Any Environmental issues Walallawita Ps Existing Pola One 7000 sq.ft Reinforced Concrete structure to be developed in future up to three floors Powder coded aluminium roing sheets Minimal With 8,000 litre plasticell tank Male section 3 squatting pans commode 4 urinals Female section 3 squatting pans commode Wash basins one each Available in proximity At entrance site 5% land use LA will arrange alternative location for pola during construction period No 7

177 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR A. Location Proposed Layout Figure 7: Proposed layout pola 7

178 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR No 3 Estimated cost Construction Description Site clearing and earthwork Construction pola building with toilet facilities Paving for parking area Cost Civil works Contingencies Total Estimated Cost Amount in SLR,000, ,500,000.00,000, ,500,000.00,750, ,50, Operation and Maintenance Arrangement The PS will be responsible for operation and maintenance activities. The Technical Officer PS will be appointed as nodal ficer for operations and maintenance activities. The PHI also will be responsible for O&M pola section. In annual budget, 3% capital cost will be allocated for O&M activities asset 7.3. Recommendations: The cost Pola can be fully funded out allocation SLR 50 million for LA. As far as Multipurpose/ fice building is concerned, balance available is only SLR 0 million whereas cost is SLR 4 Million. While design will be for entire block, LA may restrict it to ground floor and finance balance incrementally or mobilize balance fund SLR million. As per discussions with LA, decision is to construct Pola and first floor multipurpose building. The LA will implement balance based on plan as and when y mobilize resources. 8. Financial Assessment 8.. Assumptions HEAD TREND % ASSUMPTIONS EXPENDITURE & INCOME Own Revenue 9% 5% Increase a year from 00 Revenue Grant 8% 80% personal expenditure Personnel Expenditure % 0% Increase per annum from 00 Or Expenditure 33% 0% Increase per annum from 00 O & M Expenditure 48% 0%4 Increase per annum from 00 Inflation Rate Interest Rate Percentage increase assumed at revision taxes (at 5 year interval) O&M Cost Projects 7% 5% 5% 3% capital cost 4 Sudden increase in 00 in O&M expenditure has increased trend. LA will adopt preventive maintenance using an O&M plan to control O&M expenditure (see Reform Plan) 73

179 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR The Financial Plan has not incorporated increases due to proposed reengineering commitments to be a part it, but expects to work towards proposals within existing legislative frameworks. e: as income from Pola will be incremental it has not been presented as additional source in FOP. 74

180 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Own Source Revenue Grants TOTAL REVENUE (A) RECURRENT EXPENDITURE Personnel Expenditure Or Expenditure Establishment Repairs & Maintenance Existing interest Payments O&M Proposed Project TOTAL EXPENDITURE (B) OPERATING SURPLUS (AB) TE / TR = (B / A) CAPITAL ITEMS CAPITAL REVENUE (a) Grant 006 6,,886 7,879,686 4,0, ,780,398 8,53,638 4,934, ,466,33 0,898,658 0,364, ,649,57 3,787,884 4,437,40 00,04,5 8,3,674 30,45, ,99,73 6,847,360 30,767,09 0 6,808,076 8,53,096 35,340, ,39,88 0,385,306 39,74,594 04,8,68,43,837 44,65, ,56,983 4,666,0 50,9,03 8,64,909,890,657 0,505,566 44,3,64,735,85,86 4,457,598,340,099 4,508,65 3,988,796 8,497,448,89,85 7,33,3 5,447,494,778,86,458,0 9,44,78 5,686,67 4,83,345 4,475,503,059,00 6,55,79 7,34,480 4,93,053 3,65, 6,880,807 30,045,98 5,45,358 5,48,633 7,568,888 33,050,50 5,956,894 8,09,796 8,35,777 36,355,57 6,55,583 30,83,775 9,58,354 39,99,30 7,07,84 0,99,878 6,797,697 9,686,633 5,37,06 9,306,848 3,37,533 35,46,86 39,007,44 4,908,56,500,000 48,698,97 3,7, % (,863,66).5% 678, % (799,886) 03.3%,8, % (,470,440) 04.8% (,3) 00.3% 707,79 98.%,744,36 96.%,530,3 97.0% 3,,89,94,03 6,08,58 7,394,774 46,670,349 37,500,000 37,500,000,500,000,500,000 37,500,000 37,500,000 Grants for LGEP Subprojects TOTAL 3,,89,94,03 6,08,58 7,394,774 46,670,349 CAPITAL EXPENDITURE (a) Project Expenditure (b) Ors TOTAL ( D ) 3,49,578 3,49,578 3,69,445 3,69,445 7,94,53 7,94,53 7,384,38 7,384,38 48,976,68 48,976,68,500,000,500,000 (08,389),963,305 (45,4),963,305 (,08,903) (,75,995) 854,40 (497,638) 0, ,763 (789,493) (,305,89) (43,79) (,86,878) (,69,607) (,470,440) (3,090,047) (,3) (3,,60) 707,79 (,503,98),744,36 (759,69),530,3,963, ,40 356,763 (43,79) (,69,607) (3,090,047) (3,,60) (,503,98) (759,69) 770,63 CAPITAL SURPLUS ( CD ) Opening balance cash ( E ) NET SURPLUS F = ( ( AB ) + ( CD ) ) ( Operating Surplus+ Capital Surplus) CLOSING BALANCE (G) = (E+F) 75

181 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR 06 9,397,43 7,3,84 56,530, ,497,397 9,846,7 65,343, ,8,007 3,830,739 73,65, ,945,308 36,3,83 83,059, 00 53,987,04 39,75,94 93,7,99 0 6,085,70 43,697,74 05,78, ,967,843 48,067,485 3,035, ,3,09 5,874,34 39,087, ,44,97 58,6,657 57,306, ,06,78 63,977,83 77,994,54 33,96,053 0,074,90 43,990,43 7,98,66 37,307,658,08,609 48,389,67 8,7,489 4,038,44,89,770 53,8,94 9,593,637 45,4,66 3,408,747 58,55,03 0,553,00 49,656,493 4,749,6 64,406,4,608,30 54,6,4 6,4,583 70,846,76,769,3 60,084,357 7,847,04 77,93,398 4,046,044 66,09,79 9,63,746 85,74,538 5,450,649 7,70,07,594,90 94,96,99 6,995,74 79,97,79 3,754,4 03,76,69 8,695,85,605,000 53,53,869,77,350 58,88,05,837,565 64,659,396,966,94 7,070,08,03,88 78,8,43,5,096 85,866,953,408,67 94,386,5,577,79 03,75,466,757,689 4,050,395,950,77 5,37,703 3,006, % 6,55, % 8,993, %,988, % 5,594, % 9,95,93 8.% 8,649,3 76.7% 35,334, % 43,56,35 7.5% 5,6, % CAPITAL ITEMS CAPITAL REVENUE (a) Grant TOTAL CAPITAL EXPENDITURE (a) Project Expenditure (b) Ors TOTAL ( D ) 770,63 3,006,404 3,777,07 6,55,49 0,9,436 8,993,35 9,85,786,988,93 3,74,699 5,594,056 46,868,755 9,95,93 66,784,686 8,649,3 95,433,899 35,334,787 30,768,686 43,56,35 74,04,90 5,6,837 3,777,07 0,9,436 9,85,786 3,74,699 46,868,755 66,784,686 95,433,899 30,768,686 74,04,90 6,646,757 Own Source Revenue Grants TOTAL REVENUE (A) RECURRENT EXPENDITURE Personnel Expenditure Or Expenditure Establishment Repairs & Maintenance Existing interest Payments O&M Proposed Project TOTAL EXPENDITURE (B) OPERATING SURPLUS (AB) TE / TR = (B / A) Grants for LGEP Subprojects CAPITAL SURPLUS ( CD ) Opening balance cash ( E ) NET SURPLUS F = ( ( AB ) + ( CD ) ) ( Operating Surplus+ Capital Surplus) CLOSING BALANCE (G) = (E+F) 76

182 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR 9. Reform Plan One objectives LGESP is to enhance technical, managerial and financial capacities Local Authorities. This component has been designed to overcome capacity constraints in provision infrastructure and managing growth and service delivery. This reform plan focuses on addressing issues in Walallawita PS in achieving above objective. The Reform Plan identifies actions to be taken to improve service delivery, finances and governance. Select indicators have been identified for monitoring effective implementation reform plan. The Reform Plan was prepared by LA with guidance from consultants and same is to be approved by Council through a resolution. The key reforms contemplated as given below, are linked to subproject and include broader reforms especially in improving water services and overall revenue enhancements i. Implementation SWM Plan ii. Attempt to improve water supply O&M iii. Revenue enhancements and iv. Participate in proposed reengineering processes.. 77

183 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Sample Activities (Indicators) (i) Improving Service Delivery: Solid waste management IEC program implementation for source segregation and promotion recycling Minimum Requirements Actions Base Line 0 Target Commitment funding for commencement activities Organise consultation meetings at community levels. All communities in township areas covered July 03 Initiation solid waste management improvement Improvement in source segregation Improvement collection and transportation Construct a residual landfill Some awareness campaigns conducted for source segregation Compost Plant in operation Increased collection area December 03 Install a waste recycling and recovery facility (identification suitable site) 4 Promotion household or community level composting (tons/day waste composted) Decision will be made after IEC activities. 5 Doortodoor collection in township areas (Percentage population covered) Commence doortodoor collection in high density areas. 6 Project proposal No doortodoor collection. Procurement Compactor truck Distribution compost bins to selected areas Launch Program in high density areas 300 Families (Core settlement) Improved collection areas 78 Periodic testing water quality (times/day, month) Clear demonstration sustainability tariff (if water supply is operated by local authority) Study level tariff and connection costs in detailed design Initiate process testing and reporting with Health department and independent connections metered. In 0, revenue break even Water is checked by MoH fice ad Remarks Already started in some communities with support Western Province SWM authority Will report progress based on annual reform plan monitoring. Annual report on activity/facility performance LA will seek funds from or sources June 03 Source level segregation in streamline Water Supply and Sanitation Introduction/ revision water tariff to at least cover full cost operation and maintenance Year December 04 Appropriate level tariff established. Dec. 03 Daily at treatment plant and monthly at Dec 04 Effective 04

184 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Sample Activities (Indicators) 3 Improvement collection (Percentage bills collected) Minimum Requirements efficiency Development public sanitation facilities that take account needs women, children, and disabled Health and hygiene education programs in communities and/or schools Roads and bridges Improvement roads system Local authority facilities Improvement public market facilities Actions entity Complete data base Issue ByLaw to include mandatory installation septic tank/ soak pits to avail water connections. Construction toilets in Pola markets. No such laws To coordinate IEC with District Hospital Implemented on adhoc basis The development plan has included a list roads to be developed /improved. Initiate design works and complete implementation Social services Improvement health, library, computer services etc computerization Base Line 0 hoc No computerized database Design and construction market improvement Operation markets Develop revenue and O&M plan Design and construction library and auditorium building (ii) Streamlining taxation, licensing, and approval systems and processes: Revenue management Development fiscal database assessment, licenses and trade establishments, and introduction computerised billing system Revenue enhancement in mediumterm Request to PMU for support Nominate a nodal ficer for this activity. Target taps 90% issued Year bills 05 Remarks Annual tariff collection and balance statement presented as part budget. by ify by law 03 Toilets out use Functional toilets constructed Implemented continuously 04 Subproject is proposed for support under project. Road inventory prepared Roads prioritized 04 Efforts will be made to receive funding from or sources. Polas in poor and congested conditions. Improved polas Iththapana. 04 Subproject is proposed for support under project. Library operates with fice No proper auditorium or than meeting hall in PS fice New library and auditorium in operation Dec 04 Subproject Proposed under LGESP Sep 0 Define schedule in consultation with PMU. are in No databases Completion databases Dec 03 79

185 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Sample Activities (Indicators) Minimum Requirements A series measures to increase revenue from assessment tax (e.g. expand or declare built areas, increase assessment rate, and/or valuation property by Valuation Department) (collected assessment tax) Putting in measures for term enhancement place mediumrevenue Measures to increase revenue from or sources (rentals, licenses, court fines, etc) 3 4 i. Carry on a land survey under S.39 () to identify all lands that should be under assessment tax ii. ify built up areas as per S.34() and obtain valuation iii. Determine assessment rate iv. Mobilize revenue collectors. v. Ensure 90% collection in next 3 years Introduce Business Tax and bring all unregistered business premises under tax net in area in next 5 years. Decide on rents for Pola to be constructed under LGESP Annually revise rent Preparation financial projections for both revenue and expenditure for next 5 years Process reengineering Review tax, licensing and approval procedures and simplifying procedures Demonstration that total revenues will cover total expenditures in mediumterm Ensure assets are maintained and generate sufficient revenues. Clear commitment to simplify procedures Commitment to implement process reengineering measures council resolution and nomination nodal ficer (iii) Ensuring effective management infrastructure/facilities: O&M Plan O&M plan to effectively manage assets O&M plan that local authority (Percentage allocated for demonstrates a O&M out total expenditure) mechanism to ensure adequate budget allocation for O&M infrastructure and facilities, including those proposed by local authority Establishment a separate unit to operate Outline an institutional 80 Actions List facility operation actions and O&M plan including cost estimate Base Line 0 No assessment tax collected Built up areas declared. Target Increase own source revenue by 5% annually. Year Remarks June 0 Presentation Demand Collection Balance Statement as part Annual Budget Valuation Department needs to be informed in advance. See commitment to improve database. Dec 0 Mar 03 Target 90% Collection June 03 Business tax revenue 0.5 million in 0 Trade license not used Annual rent SLR 3.85 in 00 Trade license and Business tax revenue SLR 300, Achieve annual increase 06 Total revenue less than expenditures in 007 and 009. Revenue will exceed expenditures. 5% Initiate actions once amendments are in place. See commitment above on improving database. See commitment above on improving database. By 0 See measures to improve basic taxes and rents. Dec 03 Council Resolution passed. Await guidance from PMU on schedule program implementation No O&M Plan Adhoc budget allocation 3% total expenditure allocated for O&M 04 No Units By Synchronized with infrastructure improvements to be made under project. Annual budget allocation for O&M Establish separate units for separate Technical support

186 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Sample Activities (Indicators) Minimum Requirements system (e.g. water supply) arrangement for O&M Staff capacity Development staff recruitment and human resources development plan Actions (i) Base Line 0 units composting Request to positions CLG for 3 Separate presentation water accounts as part budget Completion audit accounts by June subsequent year Organizational structure Proposal for establishing organisational structure Preparation account for 00 final functional Inclusive and participatory planning Preparation development plan and medium term development plan through participatory process Demonstration participatory planning processes through minutes meetings, committee representation etc. established and operational new Year commencement operation (04) March 0 Initiate recruitment process (iv) Improving systems and management Accounting Establishment automated accounts Target Establishment 04 Remarks sought project. under Subject to approval finance for project Nominate Staff for coordination automated Completion June 03 Support from Project Prepare separate statements for water supply activity. Commitment to complete finalisation accounts and audit No separate statements Final accounts are prepared by March subsequent year. audited by June subsequent year Completion 04 Submission final audited account by June subsequent year Annual Annual report on water supply operations Subject to availability staff for Audit from Auditor General s Department 0 Accounts are prepared and submitted for audit. Change organisational structure to enhance service efficiency (new positions for procurement and human resources management) Old structure since 995 Structure change and appointment qualified staff December 0 No development plan Development plan prepared Council resolution Dec 0 Subject to Amendment to Pradeshiya Sabhas Act. Administration 8

187 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Sample Activities (Indicators) Enhancement citizens (including women) participation in local authority committees (finance, environment) (Percentage members) Development a grievance redress mechanism Office computerization Commitment to computerizing fice functions, including separating consumer services and basic fice function. Minimum Requirements Actions Base Line Target 0 Appoint a women s few women s A representative in all representatives representative committees pradeshiya in all sabhas committees September 0 Dec 0 Appoint a responsible ficer Send a request to MLGPC for support nominate nodal ficer Mechanism functional Officer appointed No computerization Year Sept 0 Remarks Annual reporting on participation, especially women in planning meetings. Define schedule in consultation with PMU. Dec 04 Complete activity 8 Establishment a zonal fices. Two subfices are in function Communicate decision as part annual reform plan monitoring.

188 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Annexure IR checklist Identified Subproject Name LA Walallawita PS Subproject Multipurpose Building Probable Involuntary Resettlement Effects Yes No Know n Remarks Involuntary Acquisition Land. Will re be land acquisition?. Is site for land acquisition known? 3. Is ownership status and current usage land to be acquired known? 4. Will easement be utilised within an existing Right Way (ROW)? 5. Will re be loss shelter and residential land due to land acquisition? 6. Will re be loss agricultural and or productive assets due to land acquisition? 7. Will re be losses crops, trees, and fixed assets due to land acquisition? 8. Will re be loss businesses or enterprises due to land acquisition? 9. Will re be loss income sources and means livelihoods due to land acquisition? Involuntary restrictions on land use or on access to legally designated parks and protected areas 0. Will people lose access to natural resources, communal facilities and services?. If land use is changed, will it have an adverse impact on social and economic activities?. Will access to land and resources owned communally or by state be restricted? Information on Displaced Persons: Any estimate likely number persons that will be displaced by Project? [X] No [ ] Yes If yes, approximately how many? Are any m poor, femaleheads households, or vulnerable to poverty risks? [ ] No [ ] Yes Are any displaced persons from indigenous or ethnic minority groups? [X] No [ ] Yes Prepared By Eng. Suthakar Checked By Mr. Mukundan Location Iththapanna Date and Time 8/07/0 Signature 83

189 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Annexure. PFR Earlier Identified Subprojects.. PFR three water supply schemes... Background and Problem to be addressed Rationale: Walallawita PS is located in wet zone Sri Lanka. The major issue is scarcity drinking water especially during dry season May to September. The quality drinking water is not up to required standard (SLS 64), ground water is hard and content Ecoli may be high, as reflected by water borne diseases reported in this area.... Brief Description Projects The LA has selected YattapathaDiyapattana and MiriswathaJanaudanagammana, new water supply projects and improvements to existing Pelawatha/Meegahanna water supply scheme as ir priority subprojects...3. Project Justification: The proposed new water supply schemes, YattapathaDiyapattana and MiriswathaJanaudanagammana will provide piped borne water to additional 50 households and 00 households respectively. With improvements to existing water supply project Pelawatha/ Meegahanna 00 households will be benefited. B. Beneficiaries Altoger 550 households in villages Yattapatha, Miriswaththa and Pelawatha will benefit from subproject...4. Technical Feasibility Subproject From point view developing hardware, proposed interventions comprise : Identification a dependable surface drinking water source. Construction pumping water supply mains from two identified sources to a treatment plant and storage reservoir Construction distribution mains from reservoir. The main technical /geographical data system chosen for study is as follows. YattapathaDiyapattana Water supply scheme Supply gravity mains Water quantity expected to be taken away from sources Water quantity available at sources even on dry season The height source above sea level The height existing storage Tank above sea level The distance from source to Reservoir along chosen trace The height above sea level lowest point pipe trace 84.5 l /s 0.87 l /s 348m/353m 378m 350 m 37m

190 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Distribution mains Reservoir height above sea level Total Length distribution m 9850 m Basis Process Design The subproject takes 0 as base year and adopts a design period fifteen years which corresponds to 06. A single phase fifteen years is envisaged for development infrastructure corresponding to demand forecast for 06. A schematic overall subproject is presented in Figure 7 which comprises water sources, supply & pumping mains, treatment plant, main reservoir, and distribution mains. Selected components e.g., Pumping wells, mains, and Treatment Plant are designed corresponding to ultimate design period. Source Treatment Plant Storage Tank Distribution Figure 8: Schematic Proposed Water Supply Scheme A. Design Population Based on increase population between 00 and 00, annual growth population in PS was calculated using national average growth.%. Population projections have been made considering departmental method adopted over period from 00 until design year 06. For urban areas, base year is increase is.5%. Table below provides a summary population projections adopted for design subproject. As per this, ultimate stage population for entire subproject area is estimated to be,37. Table 7: Population Estimates for Subproject Area beneficiary villages Beneficiary Population

191 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR B. Water Demand The water supply service levels for urban and rural population have been considered at 80 litres per capita per day (lpcd). Total production demand for urban areas has been calculated assuming a safety factor.5 as per norms. The production demand estimates corresponding to subproject are presented in table below. Present demand water = Beneficiary Population * 80 l (demand per head) * factor =88*80*.5 =54560 litters Table 8: Estimates Water Demand at Production Stage Demand (million litres/day) Present 0 Ultimate Rural beneficiary Villages The ultimate stage raw water demand subproject at intake works is projected to be around 0.3 million litres per day...6. Source Yield Ownership Source Raw Water Yattapatha/Diyapattawa Miriswaththa Pallawatha Janaudanagammana Meegahanna Stream Dug well Stream.5 l/s 3.0 l/s Satisfactory PS PS PS..7. Intake Works Yattapatha/Diyapattawa Miriswaththa Janaudanagammana Works Storage Tank Storage Tank 3 perches 4 perches Land availability Ownership PS PS Power supply Available Available Approvals N/A Required from DS..8. Pallawatha Meegahanna Storage Tank 0 perches PS Available Required from DS Raw Water Transmission Water Treatment and Reservoir Yattapatha/Diyapattawa Miriswaththa Pallawatha Janaudanagammana Meegahanna Type Gravity transmission Length.5 km Pipe diameter 90 mm dia pipe Material upvc type 000, Treatmant Chlorination Method Treatment Plant and Storage tank Land availability PS Land and ownership Total length 5 km distribution Gravity Gravity km 00 m 90 mm dia pipe upvc type 000, Chlorination 90 mm dia pipe upvc type 000, Chlorination PS Land PS Land 3 km 5km upvc pipes type 600 upvc type 600 upvc pipes dia,0, 90, mm dia pipes dia,0, dia,0, 90, mm dia 90, mm dia 86

192 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR..9. Operation and Maintenance Arrangements The raw water withdrawal and treatment operations will be limited to pumping hours, while supply to consumers will also be for limited hours every day. The supply arrangements will involve gravitybased flow into distribution network. The Technical Officer at Pradeshiya Sabha will be responsible for supervising operations entire water supply scheme. The entire system will be operated and maintained under direct responsibility PS. He will be assisted by two or more assistants for managing daily operations such as caretaker/ pump operator etc. The cost all above described staff and daily wage labour including those for increased positions for scheme has been included in O&M cost subproject which is presented in a subsequent section. The PS will lay down a policy for new connections, including specifying an initial charge SLR0,000 for domestic consumers. It will also adopt system licensing fitters/plumbers who will be authorized to make new connections for various categories consumers...0. Item Item Subproject Capital Cost Estimate Table 9: Estimated Capital Cost Yattapatha Subproject Description SLR Intake structures 300, Supply mains out upvc type 000, 90 mm dia pipe,400, km Distribution mains type 600 upvc pipes dia,0,,00, , mm dia total length 5 km Main reservoir 30,000 litres Ferro Cement Ground 400, tank Treatment system,000, Valve chambers with valves (air, scour and gate) 00, ECC for Civil Works 5,400, Contingencies (0%) 540, Total Estimated Capital Cost 5,940, Table 9: Estimated Capital Cost Miriswaththa Subproject Description SLR Intake structures with Pump Houses including,550, electrical installation Pumps including installation Nos 300, Supply mains out upvc type 000, 90 mm dia pipe 700, mtrs Distribution mains type 600 upvc pipes dia,0,,00, , mm dia total length 3000 mtrs Main reservoir 30,000 litres Ferro Cement Ground 400, tank Treatment system 00, Valve chambers with valves (air, scour and gate) 400,

193 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR. ECC for Civil Works Contingencies (0%) Total Estimated Capital Cost Item 3 4 4,550, , ,055, Table 9: Estimated Capital Cost Pallawaththa Subproject Description SLR Repair structure(renovation) 500, Repair Distribution mains type 600 upvc pipes,500, dia,0, 90, mm dia total length 5000 mtrs Repair Main reservoir 500, Treatment system,000, ECC for Civil Works 5,500, Contingencies (0%) 550, Total Estimated Capital Cost 6,050, Project Operating Cost Estimates The total annual cost operation and maintenance entire water supply subproject is estimated to be SLR.0.97 Million correspond to: Treatment & Chlorination Electrical cost for operations Corresponding increase in running repair cost, and Manpower for managing distribution network Table 0: Estimates O&M Costs for Subproject SL. No. Particulars A. Manpower. Caretaker/Pump Operator.4. Meter reader. 3. Accounts Clerk.06 Subtotal 88 Annual costs, SLR.Million 0.4 B. Electrical charges.30 C. Consumables (Chlorine etc.).0 D. Repairs (Pipeline) 0. E. Repairs (civil works) 0. Total 0.97

194 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR.. PFR subproject two roads... Background and Problem to be addressed The economy Walallawita PS is depended mainly on agriculture. The improvements pola will provide wider market facilities for farmers and customers located in dry zone Sri Lanka along A on Badulla Moneragala Road. With improvement road network in Moneragala district, an increase in economic growth is seen in this PS. Walallawita PS accords priority to provide basic infrastructure facilities to support economic growth and better living condition to people Field visits revealed that roads identified are single lane gravel roads and are in a very deplorable state and have to be made motor able to facilitate easy access to schools, hospital and for transportation agricultural products to market. These gravel roads reveal undulations along with inadequate camber. Hence, Pradeshiya Sabha proposes to repair se roads in addition to improving ir existing drains and culverts. Lack proper drainage is major cause damage to roads and needs to be addressed during rehabilitation se roads. All roads identified being single lane gravel roads; traffic is mostly very light vehicles such as bicycles, motorcycles and threewheelers.... Project Justification: The accessibility to public from Walallawita and surrounding villages to district capital, Moneragala, and provincial capital, Badulla, or or major towns in Uva province is by road transport only. The internal link roads in Walallawita PS are in a very bad condition, depriving public access to basic facilities, hospital, schools, market and or commercial activities. This new development initiative would usher longterm prosperity for all beneficiaries subproject and choice development task Walallawita PS is appropriately justified. The LA and community indicate that rehabilitation roads is a priority development activity with objectives to: a. c. Improve access and Reduce travel time and transport efficiency and open a gateway for investors On priority, LA has selected improvements to one road and construction a causeway to improve accessibility..3. Brief Description Project A. Gal Boraluwa road Connecting Towns : Walallawita and Kalutara Basis for selection: The selection this road is important as it connects village with main towns Walallawita and Kalutara. Rehabilitation this road will improve accessibility to schools, fices, banks, markets and hospitals. Beneficiaries : 350 families Length Road: km Road width: 3m 89

195 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Present Status: This gravel road is in a flat terrain and road is damaged at many places and barely in a motor able condition, mainly due to surface run f and lack drainage width B. Road No. Miriswaththa Pushpawala Connecting Towns : Miriswatha, Pushpawela, Walallawita and Kalutara Basis for selection : The selection this road is important on basis that it will improve access by villagers and cultivators in transporting ir products to town. Since road is connected to main road, this will enable easy access to towns, schools, hospital and market places by community. Beneficiaries : 700 Families Gravel Section : 0.7 Km Road Width : 3m Status road : This gravel road is in a flat terrain and road is damaged at many places and barely in a motor able condition, mainly due to surface rutting and lack width caused by poor drainage...4. Proposed Improvements This hilly terrain road serves nearly 700 families. However, drains are in place, erosion and surface runf has affected road surface. Road width to be 4.5 m and is proposed to be paved with inter locking concrete blocks up to 4.0 m and shoulders 0.75m with base correction, and, earth shoulders. Pitched drains and improvements to existing culverts and cross drainage is proposed...5. Cost Estimate for Road & Causeway Road Name Gal Boraluwa road Base correction and shoulders for km concrete pavement Contingencies Cost in Rs 5,005, , ,00, , Miriswaththa Pushpawala Supply Pipes and laying Concrete works Contingencies,997, ,000.00,350, , Total Cost Civil Works 8,00, Maintenance Arrangements During detailed design phase, a road maintenance manual will be prepared. The LA will allocate funds at annual budget and will monitor maintenance activities. A public committee for each road will be formed and condition road will be monitored. The committee will inform LA on any damages to road. The O&M cost will be % capital cost which amounts around SLR.0.08 million. 90

196 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR.3. PFR improvements four Polas.3.. Background and Problem to be address Walallawita PS is located in wet zone Sri Lanka. The farmers and vendors in PS as well as or vendors from outer areas arrive here to sell ir products. The polas in PSMeegahanna Pola, Pelawaththa Pola, Iththapana Pola and Walallawita Pola are crowded with people from this PS and areas around this PS on Pola days. With economic growth in Kalutara district, Walallawita PS accords priority to provide basic infrastructure facilities to support economic growth and better living condition to people. Fieldvisits revealed that available polas has been constructed with temporary buildings and only one polas has permanent building. It was observed that extensions are also built on existing buildings. The vendors and consumers face difficulties in rainy seasons as re are no proper drainage systems. The storm water get stagnated in Pola compounds. The drainage system is one ir primary improvements that has to be done in all polas. The water supply and sanitation facilities for polas are also should be provided..3.. Project Justification: As a fairly built up town, entire supply vegetables and or provisions are being supplied from outside to Walallawita town. Hence Polas in PSMeegahanna Pola, Pelawaththa Pola, Iththapana Pola and Walallawita Pola, play an important role in economy PS. The vendors from PS area and peripheral villages gar at polas in Pola days to sell vegetables and essential food items. Hundreds vendors and thousands consumers are garing at Pola in Pola days. The improvements to polas will provide wider market facilities to vendors and consumers. Hence, improvements Polas,. Provide basic facilities including water supply, sanitation facilities and proper drainage system. Enhance aestic view PS area 3. Enhanced health condition and improved living standard Pola Meegahathanna Pelawaththa Iththapana Walallawita Pola operating day Wednesday Wednesday Monday Thursday No. vendors No. consumers

197 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR.3.3. Brief Description subproject As all four Polas have to be improved in same sectors, details are given below. s Current Status Proposed Improvement Maximum height Pola building Sanitation Facilities Water Supply Facilities Estimated cost Photographs 9 Meegahathanna Pola Pelawaththa Pola Iththapana Pola Walallawita Pola The Pola is located in one main towns in PS. Only one m has permanent buildings but without or basic facilities and ors are with temporary buildings. Some vendors bring ir temporary tents in Pola days because existing structure is inadequate to accommodate all vendors. For each four polas. Improvement buildings. Providing water supply and sanitation facilities. Providing a drainage system 3.3 M 3.3 M 3.3 M 3.3 M Toilet block area 50 sq.ms and consisting two toilets, three urinals and two washbasins, one bathing area, for males; and two toilets and two washbasins, one bathing area, for females; with water and electricity supply Provision 000l plasticell tank 5.0 million 6.0 million 5.0 million 4.0 million

198 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR.3.4. Cost Estimate for four Polas Amount SLR. Million Improvement buildings Providing water supply and sanitation facilities Providing electricity facility Sub total Contingencies Total Estimated Cost Operation and Maintenance Arrangements The operation and maintenance cost facility which include periodic maintenance vehicle parks, drains, toilets and cost for water supply and electricity to toilets will be % capital cost which amounts around SLR.0. million..4. PFR Solid waste management subproject.4.. Introduction Walallawita Pradeshiya Sabha (WPS) is spread over 0.6 km in western province Sri Lanka. The total population is 6,800 and 60 Grame Niladari (GN) Divisions belongs to PS. There are four urbanized area in WPS namely Meegahanna, Palawatte, Ettapana and Walallawita..4.. Solid Waste (SW) collection, transport and disposal At present, WPS is collecting solid waste (SW) from four towns called Meegahathanne, Palawatte, Ettapana and Walallawita. The amount SW collection is about one tonne per day. The WPS is planning to expand waste collection area in near future. The proposed schedule waste collection APS is given in Table 3. The daily collected SW is transported to SW processing centre at Miriswatta. The WPS has commenced a programme to collect nonbiodegradable recyclable materials such as polyne, plastic, glass and cardboard separately from Meegahathanne (75 shops) and Palawatte (50 shops). To collect se materials, WPS has given bags for waste generators in Meegahathanna and Palawatte town. This is commendable and it should be continued and expand to or areas also. Collected nonbiodegradable waste transported by WPS to Meegahathanne every Friday for temporary storage. Apart from that, WPS has established Sampath Piyasa in Meegahathanna and Palawatte to buy nonbiodegradable recyclable materials and WPS is paying two rupees per one kg recyclable materials. The collected recyclable materials are sold to private buyers once in every six months. Approximately, daily collected amount polyne is 5kg/day, Glass 0kg/day and Plastics 8kg/day. However, collected organic waste is not completely biodegradable due to presence some residual materials with solid waste. One tractor, having one tonne capacity and one handcart are used to collect SW. Ten workers are involved with handling SW. Table 3: Schedule SW collection WPS Day Areas SW Collection Monday Meegahathanna, Palawatte Amount SW Collection (Tonnes) 93

199 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Amount SW Collection (Tonnes) Day Areas SW Collection Tuesday Meegahathanna, Palawatte, Eththapana Wednesday Meegahathanna, Palawatte / Thursday Meegahathanna, Palawatte Friday Meegahathanna, Palawatte, Walallawita Saturday Meegahathanna, Palawatte.4.3. / Solid Waste Management Centre PS A waste processing centre was established and commenced operation in 00 at Miriswatta which is about 3km away from Palawatte town, in order to process and treat daily collected SW, with financial and technical support Pilisaru project Central Environmental Authority, Waste Management Authority (WMA) Western Province and WPS grants. The total investment was SLR.6.8 million. The centre is located in an isolated area, which is surrounded by tea plantations. Consequently, impacts centre on surrounding community are negligible. The SWM centre consists covered compost yard, screening and packaging area compost, temporary store room for separated recyclables and produced compost, site fice, and workers rest with sanitary facility. The Pilisaru project has allocated SLR60,000 for a shredder which is used to reduce particle size biodegradables. A residual landfill is not yet established at centre, to dispose non recyclables and residuals after composting. At present, se materials are open dumped and burnt. WPS has decided to construct a retaining wall around site with financial support WMA Western Province and backfilled with residual materials until construction a proper residual landfill. The compost production is about,500kg per month and income is about SLR.30,000 per month. Produced compost is sold at Meegahathanna compost selling centre, Plawatta public library, Walallawita public library, Eththapana sub fice and Miriswatta composting unit. At present, produced compost by PS has a high demand, but WPS is unable to supply compost according to demand Objective To conduct a need assessment study and identify technological and management issues and gaps for improving solid waste management Walallawita PS Need Assessment According to information obtained through discussions with Chairman PS and staff, following needs were identified in order to enhance efficiency waste management system. 94 The point source separation programme and bell collection system PS should be expanded to all SW collecting areas PS. The PS has requested 50 waste collection bins to collect biodegradable waste, to distribute among selected shops to encourage point source separation programme. In addition to present collection vehicles, a three tonne capacity compactor truck is needed to increase efficiency waste collection with expansion extent SW collection.

200 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR A residual landfill should be constructed to dispose materials that cannot be recycled and residual materials remaining after composting Estimated Cost The estimated cost improving SWM programme PS is given below. Item. Description Amount (LKR) tonnes capacity compactor truck 3,500, Waste collection bins 00, ,600, Sub Total Shed for compactor truck 55, Residual Landfill 800, Sub Total (and Item,3) Contingencies ESTIMATED TOTAL COST 4,95, , ,057,

201 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Table 4: PreMinisterial Consultation Subproject Proposal Name Subproject Proposal Proposal 3 Proposal 4 Three water supply schemes Pola improvements Rehabilitation two roads SWM Yes Yes Yes Yes Yes Resolution attached Yes Resolution attached Yes See FoP attached Yes See FoP attached Yes Detailed EIRR will be calculated during FR stage Yes Detailed EIRR will be calculated during FR stage Estimated Cost Compliance With GG Environmental Infrastructure Water, Sanitation, Drains and Solid Waste Management Social InfrastructureCommunity facility, Primary Health Care Sector Growth InfrastructureRoads and Bridges Economic InfrastructureRural Markets / Pola Commitment actions to reform Financial capacity towards O&M facility/ infrastructure Terms created Economic returns greater Grant than % or returns greater than opportunity cost capital Approved project costs with resources committed for activities such as resettlement if any Compliance With RF IR Categorization Criteria 96 Displace 00 or more persons Yes Resolution attached Yes See FoP attached Yes Detailed EIRR will be calculated during FR stage No No No Yes Resolution attached Yes See FoP attached Yes Detailed EIRR will be calculated during FR stage No

202 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Proposal Name Subproject Proposal Proposal 3 Proposal 4 Three water supply schemes Pola improvements Rehabilitation two roads SWM Being physically displaced from housing No No No No Losing 0% or more ir productive assets (income generating). No No No No Compliance With EARF Environmental Impact Category Category A Category B Category C Compliance With Subproject Selection Criteria Technical Feasibility Priority Order Yes Yes Yes No Ownership is with NWSDB No Road belongs to RDA Yes

203 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Annexure 3 IR checklist Identified Subproject Name LA Walallawita PS Subproject Water Supply Schemes Probable Involuntary Resettlement Effects Yes No Know n Remarks Involuntary Acquisition Land. Will re be land acquisition?. Is site for land acquisition known? 3. Is ownership status and current usage land to be acquired known? 4. Will easement be utilized within an existing Right Way (ROW)? 5. Will re be loss shelter and residential land due to land acquisition? 6. Will re be loss agricultural and or productive assets due to land acquisition? Only volunteer land donation involved 7. Will re be losses crops, trees, and fixed assets due to land acquisition? 8. Will re be loss businesses or enterprises due to land acquisition? 9. Will re be loss income sources and means livelihoods due to land acquisition? Involuntary restrictions on land use or on access to legally designated parks and protected areas 0. Will people lose access to natural resources, communal facilities and services?. If land use is changed, will it have an adverse impact on social and economic activities?. Will access to land and resources owned communally or by state be restricted? Information on Displaced Persons: Any estimate likely number persons that will be displaced by Project? [x] No [ ] Yes If yes, approximately how many? Are any m poor, femaleheads households, or vulnerable to poverty risks? Are any displaced persons from indigenous or ethnic minority groups? [ ] No [ ] Yes [X] No Prepared By Eng. Shyamal Checked By Dr. Razaak Location Walallawita Date and Time //0 Signature 98 [ ] Yes

204 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Name LA Walallawita PS Subproject Road rehabilitation Subproject Probable Involuntary Resettlement Effects Yes No Know n Remarks Involuntary Acquisition Land. Will re be land acquisition?. Is site for land acquisition known? 3. Is ownership status and current usage land to be acquired known? 4. Will easement be utilized within an existing Right Way (ROW)? 5. Will re be loss shelter and residential land due to land acquisition? 6. Will re be loss agricultural and or productive assets due to land acquisition? 7. Will re be losses crops, trees, and fixed assets due to land acquisition? 8. Will re be loss businesses or enterprises due to land acquisition? 9. Will re be loss income sources and means livelihoods due to land acquisition? Involuntary restrictions on land use or on access to legally designated parks and protected areas 0. Will people lose access to natural resources, communal facilities and services?. If land use is changed, will it have an adverse impact on social and economic activities?. Will access to land and resources owned communally or by state be restricted? Information on Displaced Persons: Any estimate likely number persons that will be displaced by Project? [x] No [ ] Yes If yes, approximately how many? Are any m poor, femaleheads households, or vulnerable to poverty risks? Are any displaced persons from indigenous or ethnic minority groups? [ ] No [ ] Yes [X] No Prepared By Eng. Shyamal Checked By Dr. Razaak Location Walallawita Date and Time //0 [ ] Yes Signature 99

205 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Name LA Walallawita PS Subproject Pola Improvement Subproject Probable Involuntary Resettlement Effects Yes No Know n Remarks Involuntary Acquisition Land. Will re be land acquisition?. Is site for land acquisition known? 3. Is ownership status and current usage land to be acquired known? 4. Will easement be utilized within an existing Right Way (ROW)? 5. Will re be loss shelter and residential land due to land acquisition? 6. Will re be loss agricultural and or productive assets due to land acquisition? 7. Will re be losses crops, trees, and fixed assets due to land acquisition? 8. Will re be loss businesses or enterprises due to land acquisition? 9. Will re be loss income sources and means livelihoods due to land acquisition? Involuntary restrictions on land use or on access to legally designated parks and protected areas 0. Will people lose access to natural resources, communal facilities and services?. If land use is changed, will it have an adverse impact on social and economic activities?. Will access to land and resources owned communally or by state be restricted? Information on Displaced Persons: Any estimate likely number persons that will be displaced by Project? [x] No [ ] Yes If yes, approximately how many? Are any m poor, femaleheads households, or vulnerable to poverty risks? Are any displaced persons from indigenous or ethnic minority groups? [ ] No [ ] Yes [X] No Prepared By Eng. Shyamal Checked By Dr. Razaak Location Walallawita Date and Time //0 Signature 00 [ ] Yes

206 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Annexure 4 Summary Consultations and participation Project Cycle Target Group Consultation Tools Consultation and Participation Indicators Topics Sources Responsibility Verification Focus group discussions Overview proposed project and interventions See Annex 4. (Power point presentation) Definition issues and constraints in access to services and resources List needs and initial prioritization Reform Plan A series FGD was conducted on th Nov 0 Number meetings with stakeholders 0 5 women total participants. See Annex LA ficials 4. List and Consultant consultations and participants. Academic institutions Elected representatives / leaders Local Authorities (LAs) Focus group discussions Focus group discussions Focus group discussions Class room discussions for orientation and training Orientation/training local authorities leaders in participatory approaches, decision making and M&E 3 members and chairman participated at launch workshop held on st Oct 0 See Annex 4.4 Summary orientation CLG, PMU. Need more orientation on M&E Beneficiaries including women, youth, and marginalized social Focus group discussions Open house meetings Overview service requirements Subproject selection criteria Reason for prioritizing A stakeholder meeting at PS fice and discussions in random locations (near to e on Views received and incorporated Local Authority (assisted by PMU, SPCU DSC) Planning Stage Beneficiaries including women, youth, and marginalized social groups Elected representatives / leaders Local Authorities (LAs) Civil Society OrganizationsWomen s society/ youth` associations, Ors as identified Local registered NGO s Traders association Subproject identification stage Council level meetings and presentations Key informant interviews with leaders (See Annex 4.3) 0

207 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Project Cycle Target Group Consultation Tools groups such as RDS, WRDS Elected representatives leaders LAs / Civil Society OrganizationsWomen s society/ youth associations, Ors as identified Traders association Academic institutions 0 User Group Key informant interviews Information leaflets about subproject and benefits See Annex 4.6 Open house meetings Information leaflets about subproject and benefits Open house meetings Information leaflets about subproject and benefits Open house meetings Information leaflets about subproject and benefits Open house meetings Focus group discussions Consultation and Participation Indicators Topics Sources Responsibility Verification subproject improvements / benefits envisaged User contribution requirements Implementation schedules and arrangements Willingness to pay assessments Possibility community participation in O&M proposed sites) were conducted. Following matters were discussed. Access to water is not a priority issue. Anyhow, quality water is an issue. The SWM to be improved. 3. Number rural roads need to be improved. 4. The Polas in PA area are to be improved/ expanded as demand increases.. into subprojects identified. See Annex 4.5 Consultations held at See report O&M issues, structure LA and

208 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Project Cycle Target Group Consultation Tools Consultation and Participation Indicators Topics arrangement and agreements. sites. At Pallawatha village, people expressed ir willingness to pay to get a water connection and to pay a monthly bill. At Walallawita Pola, vendors indicated ir willingness to pay increased rent for a betted facility with utility facilities.. Sources Responsibility Verification Section 6 for priority ratings and list Consultants 03

209 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Annex 4. Attendance Sheet Stakeholder Meeting 04

210 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR 05

211 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR 06

212 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR 07

213 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR 08

214 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Annex 4. Presentation for stakeholders and Key informants 09

215 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR 0

216 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Annex 4.3 Summary Key Informants discussion The interviews with key informants were held as combined meetings and individual interviews. List Informants Name Position/Institution P.Diessekara K.K.D. Layanal Dayarathne Edirisinghe H.H.Priyawansha Renuka Ramani Kannangara T.J. Sri Nanda Prabath W.K. Sunil D.S.T.R. GUnawardhane O.K.Sirisena Nalaka Samarawikrama M.S. Weerarathne Prema Kolambaarachchi Karuna Migunnna G.G.Malani Member, Karahagala Farmer s organization Secretary, farmer s society Chairmen, farmer s society Chairmen, Samurdhi society Chairmen, Samurdhi society Secretary, Sport society Vice Principle, Miriswatte M.V. Businessmen Principle, Walallawita M.V. Vice chairmen M.O.H., Ithhana district hospital Member, Gulawita North Farmer s society Secretary, Samurdhi society Secretary, Samurdhi society Summary Discussions The project was briefed to informants and ir views were sought. Common views informants are listed below.. Informants are happy with grant funds for infrastructure development. All rods in LA to be rehabilitated. The roads which were partially completed by or funding to be completed. 3. Water supply is an sinequanon requirement area 4. Infrastructure to develop economic activities is a prime need area (facilities such as economic center, polas etc) The specific suggestions given by informants Informant Suggestions Several members Farmers Economy area depends on Pola network as it organizations opens market for farmers to reach wide range consumers vegetable and or crops. M.S. Weerarathne Access to water is not an issue. Anyhow quality water is a major issue in PS area. O.K.Sirisena and several ors All roads in rural areas to be rehabilitated. G.G.Malani and several ors The biggest Pola Walallawita need to be expanded with all facilities. W.K. Sunil Solid waste management initiatives in progress. Need furr improvement. Nalaka Samarawikrama Vice Even though PS in western province, this LA chairman PS located far away from Colombo. Hence, all facilities to be built up locally in order to meet requirements public. Many participants pipe borne water supply for rural areas

217 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Annex 4.4 Presentation Made at Orientation

218 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Annex 4.5 Summary Public Consultation Suggestions from stakeholders The economy area depends on agricultural product marketing. Hence Polas are considered as economical hubs. Improvement Pola is an important improvement Access to water is not an issue. Anyhow quality water is a major issue in PS area. pipe borne water supply for rural areas All rural roads need to be surfaced properly. Actions taken LA also agreed same as a priority need and several Polas are prioritized. Hence decided to provide one canopy each in order to avoid discrimination. It was agreed that is an important problem to be addressed immediately. Jointly identified priority areas to be provided with safe water. Currently PS is preparing road inventory. priority roads will be done under different funds such as Maganeguma and Gamaneguma. Solid waste management initiatives in Seeking fund from LGESP, Pilisaru progress. Need furr improvement. NSWMSC, WP SWM Authority. Meegahathanna Pola, Pelawaththa Pola, Provide one canopy and adequate sanitation Iththapana Pola, Walallawita Pola are to be facility along with water supply will be improved provided to all Polas YattapathaDiyapattana and Miriswatha Agreed and subprojects included under Janaudanagammana areas need to be LGESP supplied with safe water 3

219 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Annex 4.6 Leaflet on Subproject Selection (English Version) Asian Development Bank Funded Local Government Enhancement Sector Project (Puraneguma) Selection Guidelines for subprojects. Eligible Sectors a. Environmental Infrastructure Water, Sanitation, Drains and Solid Waste Management b. Social Infrastructure Community facility, Primary Health Care c. Growth Infrastructure Roads and Bridges d. Economic Infrastructure Rural Markets / Pola. Please select sustainable subprojects 3. Subproject with less negative environmental and social impacts 4. Try to avoid subprojects which involves resettlement 5. Terms Grant a. Commitment to reform actions. Priority action should be to improve waste management services and in streamlining taxation systems. b. Demonstrate financial capacity towards O&M facility/ infrastructure created c. Economic returns greater than % or returns greater than opportunity cost capital d. Approved project costs with resources committed for activities such as resettlement if any. 6. Water, Sanitation, Drains and Solid Waste Management a. LA must have a SWM action plan in order to obtain fund b. Select Water & Sanitation subprojects based on number beneficiary, availability sustainable source and capital cost ensure capacity LA to operate and maintain c. Discourage building construction subprojects d. Select roads and bridges based on priority (usage, condition etc) Selected roads to be rehabilitated entirely. No pieces and small portions. e. Pola Can select Weekly Pola not commercial complex nor super markets f. Discourage procurement machineries (if selected, provide proper justification) g. Ensure ownership all asset to be created and ownership proposed lands is with PS 4

220 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Annex 4.7 Photographs consultation and participation Figure 9: Stakeholder meeting at PS meeting at PS Figure : KII problem Figure Figure : Public 0: Stakeholder expressing ir 5

221 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR GOVERNMENT OF SOCIALIST DEMOCRATIC REPUBLIC OF SRI LANKA Ministry Local Government and Provincial Councils TA 7659 SRI: Local Government Enhancement Sector Project (Pura Neguma) Reform Plan, Identification and PreFeasibility Studies Priority Subprojects Pradeshiya Sabha Province GOSL List Reference No Submitted to ASIAN DEVELOPMENT BANK Submitted By: GreenTech Consultants Pvt Ltd Colombo, Sri Lanka 6 Madurawala WESTERN 03

222 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR ADB : Abbreviations Asian Development Bank ACLG : Assistant Commissioner Local Government CEA : Central Environment Authority CEB : Ceylon Electricity Board CLG : Commissioner Local Government DCS : Department Census and Statistics DPR : Detailed Project Report DSC : Design Supervision Consultant EIA : Environmental Impact Assessment EMP : Environmental Management Plan GN : Grama Niladhari GoSL : Government Sri Lanka IEE : Initial Environmental Examination LA : Local Authorities LGESP : Local Government Enhancement Sector Project. LPCD Litres per capita per day LRC Land Reform Commission MPS Madurawela Pradeshiya Sabha MLG&PC : Ministry Local Government and Provincial Councils NWSDB National Water Supply and Drainage Board NSWMSC National Solid Waste Management Support Centre O&M : Operation and Maintenance PAP : Project Affected Persons PC : Provincial Council PD : Project Director PFR Pre Feasibility Report PMU : Project Management Unit PS : Pradeshiya Sabha PVC Poly Vinyl Chloride RAP : Resettlement Action Plans RF : Resettlement Framework RP : Resettlement Plan SLR : Sri Lankan Rupee SPCU : Subproject Coordination Unit SWM Solid Waste Management 7

223 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Table Contents.. Introduction and Background... 0 Situation Analysis..... Services..... Staffing Financial Performance Recurrent Income Recurrent Expenditure Status Capital Account: Overall Status Gap Analysis Water Supply and Sanitation Sewerage and Drains Roads & Bridges Solid Waste Management Or Facilities Longterm and shortterm Infrastructure Needs Based on Gap Analysis Infrastructure Priorities under Project Priorities under Initial Consultation Water Supply Sector Roads and Drainage Network Solid Waste Management Estimated Total cost needs Prioritisation after government s guidance on developing a township under project PreFeasibility Subprojects: Madurawela Small Town Development PFR five water supply schemes Background and Problem to be Addressed Brief Description Subprojects Technical Feasibility Subproject Basis Process Design Tentative cost estimate subproject Project Operating Cost Estimates PFR library building improvement subproject Introduction Project justification Need Technical Feasibility Subproject Tentative Estimated Cost Proposed Improvement Operation and Maintenance Arrangement Library Facility Financial Assessment Assumptions Financial Operating Plan Reform Plan Annexure :... 5 IR Checklist for Identified Subprojects... 5 Annexure PFR Earlier Identified Subproject PFR subproject suspension bridge

224 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR... Main objective project: Present Status Proposed Construction Total estimated Cost Annexure IR Checklist earlier identified subprojects and prioritization Annexure 4 Summary Consultations and participation Earlier Priorities Annex Attendance Sheet Stakeholder Meeting Annex Presentation for stakeholders and Key informants... 6 Annex Summary Key Informants discussion Annex Presentation Made at Orientation Annex Summary Public Consultation Annex Leaflet on Subproject Selection (English Version) Annex Photographs consultation and participation

225 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR. Introduction and Background This report presents analysis up to Stages I and II5 TA consulting services assignment and includes outcomes consultation up to Stage I. Stage II consultations were held on last week December 0. The thrust consultation was to focus on possible consideration subprojects, aspects PS needed to be reviewed in report, nature comments/ concurrence required and content Council Resolution. Between January and May 0, a series consultations were organized by MLG&PC and Minister for Economic Development with district and elected provincial representatives, and local authorities on some economic priorities town. Accordingly, some priorities were reoriented towards growth and developmentrelated activities focused on one townships local authority. This assessment followed criteria and processes as set out in loan agreement with GoSL, a solid waste management plan prepared for town as a prerequisite and latest priorities postministerial consultations. Annexure presents some initial development priorities local authority. The Council Resolution includes e) Agreement on priorities; f) Commitment to reform; g) Acceptance to financial forecast and O&M commitments; and h)request for technical assistance for design and supervision; report is based on assessment existing situations, needs, financial capacities and implementable priorities. Table 5: Basic Facts C. General Name Pradeshiya Sabha Year Formation Province District Area Elevation above MSL No GN Divisions Nearest Town Distance to Main Town Distance to Colombo D. Demography Population Male Female Total Sex Ratio Total Households 5 Sq. km M Km Km Female/ 000 Male Madurawala 006 Western Kalutara Kalutara 8 4 6,089 7,50 33, ,43 Scope Stage I: Initial assessment issues and development consultation framework with council; Scope Stage II: Assessment needs based on initial information collected and assessment views stakeholders on priorities and options for service delivery 0

226 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Land Use and Economy PS Table 6 presents land use pattern in PS. Agricultural employment in PS is,96 which half agricultural work is in rubber cultivation. Paddy cultivation is also widespread with about 5% engaged in this activity and most ors in agricultural employment are involved in cultivation vegetables, tea and coconut plantations. Table 6: Land Use Pattern Type Use Paddy Or crops Abandoned paddy Tea Rubber Coconut Marshy lands Forest reserves Total Extent (hectares) Share (%) , Source: Madurawala PS Survey Total paid employment in PS is about 6,886 or about 50% labour force. Agricultural employment is accounting for 5% employed labour. About 5% are employed in public sector, 40% in private sector and anor 0% is selfemployed. Nearly % families in PS are Samurdhi recipients6, which suggest that PS has a little higher share Samurdhi recipients than national average. The high rate Samurdhi recipients is, however, an indication poverty level PS.. Situation Analysis.. Services A. Water Supply: According to information available with PS, households obtain drinking water from different sources. The following table depicts number households served by different sources. Source Piped Water Supply Dug Wells Tube Wells Common Wells Streams and Rivers Or Sources Number Households The quality drinking water is not up to required standard (SLS 64), ground water is hard and content Ecoli may be high, as reflected by waterborne diseases reported in this area. 6 Family classification method has been adopted in selection and it is participatory approval with a range criteria which explains poverty as such as housing and ownership

227 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR B. Sanitation: According to PS data, 837 households have ir own toilet facilities, which account for almost 88% total households in PS. The PS has also built two common toilets. C. Roads: Overall length is 09 km and most m are in very poor condition and need rehabilitation. Within PS area, re are motor able roads about 70 km. Out this total extent, B grade roads account for 50 kilometres and balance 9 km are C grade roads, where re is no A grade roads. There is a network 39 km class D and E roads. D. Solid Waste Management: The PS does not provide comprehensive solid waste collection (SWM) service to entire community. Collection: At present, PS carries out collection street refuse and house refuse in Kathana, Ballapitiya, Elawella, Remuna, Yala, Werawaththa, Kselhenawa, Madurawala, Anguruwathota, Pahalakarannagoda, Waragoda, Nahalla, Udowita and Pahalagoda in daily basis. The collection does not take place in weekends. The collection takes place in se areas at once and collection starts at 6 a.m in morning. Solid waste is collected in all areas PS using bell collection system i.e. door to door collection. Quantity solid waste per day/per week collected Gross amount SW collected From three towns Amount that has to be collected (tons/day) Amount that is being collected (tons/day) Amount tonnes/week / tons / tons Major waste generation points No Source waste collection From three towns Commercial waste House refuse Amount tonnes/day ton ton e: Market waste, commercial waste and industrial waste Transfer: is carried out using tractortrailers and hand carts that belongs to PS. Daily collection is about tons and more than 50% street refuse consists vegetable waste. Equipment Special Dump trucks Four wheel tractor with trailer Two wheel tractor with trailer Ors No Transport capacity (kg) No trips per day 5 000*= Method disposal The current practice disposing refuse is to dump m on dumping site belonging to PS. The extent site is 5 acres. PS has so far not obtained approval from Central Environment Authority for disposal. Brief description final disposal site: i. Location: Walpita common place.

228 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR ii. iii. iv. Ownership: PS Situation (surroundings):open Approvals from CEA: No approval for current activities Structure Waste management; head unit, number PHIs and Supervisors: A Technical Officer and a Public Health inspector are mobilized in order to control and administer solid waste collection and management aspects. Labour force Approved number labourers No labourers working at present Number 4 05 Operational cost SWM Type cost Waste collection Salaries and payments Equipment/maintenance Average annual Cost (Rs) 00, ,43, , Budget allocation on SWM 6% Summary and current status NSWMSC is building a composting yard at a cost SLR 5.5 million which commenced on October 00. Problems The auctioned lands do not have space to dump solid wastes. Suggested solutions To provide bins to deposit solid waste. D. Medical Services: The health and medical facilities in PS are also limited with Ayurvedic dispensaries. In addition, two Ayurvedic hospitals, 05 maternity centres and government dispensaries are located in PS. There is no health centre, or a base hospital in PS. E. Education: There is no National school in PS. There are ten secondary schools with a student population nearly 3,000 and 89 teachers. In addition, re are preschools and 4 vocational centres in PS. F. Office Facilities: The PS is housed in a complex with modern facilities. Its vehicle fleet includes three threewheelers, four tractors, one water bowser and four tractortrailers. Office equipment available at PS includes 5 computer units, one photocopying machine, a fax machine and two telephones... Staffing Permanent staff PS consist one development assistant, seventeen management assistants, one peon, two drivers, six watchers, three work supervisors, one ayurvedic medical ficer, three preschool teachers, 45 labourers, two technical ficers and one librarian. There are nine casual staffs and most m are labourers. The approved cadre includes management assistants, three technical ficers, two clerical staff, one development assistant and 47 labourers. 3

229 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR.3. Financial Performance.3.. Recurrent Income The total revenue for PS in 00 was SLR.30.4 million. Above 66% income is in form Grants. Own Sources: Madurawala PS income is made up from mainly two sources, which are acreage & tax and fees from services. However, amount collected from both sources is not significant. As shown in Table, combined income two sources was about % in 00 and se toger account for nearly 75% its own revenue, i.e., without government grants. There has been a gradual increase in amount collected from licences after 007, when it went to a peak value SLR.4 million. Grants and Transfers: Grants from Central government have also been rising and in 00, PS received SLR 0.3 million compared with SLR 6. million in 006. The share grants in total revenue has declined from 90% in 006 to 66% in 00 and it reflects increase in revenue from or sources over period..3.. Recurrent Expenditure Annual recurrent expenditure in 00 was SLR 8.76 million. This is an increase from SLR 6. million in 006. This increase has been largely contributed by increase in expenditure on wages and salaries. In 006, wages and salaries accounted forslr.4.86 million, and in 00, this amount increased to SLR 0.99 million. Being a relatively poor PS, amount expenditure on salaries and wages is unsustainable since its regular sources income cannot even support a fraction cost Status The final accounts Madurawala PS for 00 presents a negative amounting to SLR.65 million in recurrent budget Capital Account: The amount received by PS as capital grants increased from SLR.65 million in 006 to SLR million in 009 and a declined by a large value to SLR..9 million in 00. The PS has also undertaken a number capital development projects such as water supply, rehabilitation roads, Building works and repairs, procurement equipments utilizing se grants Overall Status Even though LA showed operating surplus in 00, it experienced overall deficit SLR. million. This is because its capital expenditure and limited capital grant and income. However, in 008 and 009, it showed positive overall surplus. Table 7: Details Annual Budgets Madurawala PS 006 to Recurrent Revenue Acreage & Tax Rents Licenses Fees From Services Warrant Cost Or Income 4 38, , , ,85.8 4, , ,986, ,75.00,40, ,495.00,05, , ,05,66.8 3, ,803.00,33, , ,4, ,030, ,553.00,87, , ,6, ,65, , ,98.00,899, , ,890,706.45

230 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR 006 Recurrent Revenue Or Aids 0% Stamp Duty And No Pay Leave Total Recurrent Expenditure Salaries And Wages Traveling Supplies Repairs &Maintenance Transport Bonus And Welfare Aids And Contribution Pensions Total St/ Deficit Capital Income Capital Grants/ Income Capital Assets Sales Total Capital Expenditure Expenditure For Machinery Land & Land Improvement Net St/ Deficit 007 6,33, ,009, ,998, ,365, ,348,5.3 4,060,36.6,09, ,537. 9,6, ,683, ,48, ,868, , , , ,7.43 9,.00 90, ,73, , ,347, , , , , ,75.00, ,8.84,58,977.6,478,58.99,950, , ,975, , ,65.7 5, ,9.6 4, ,739, , ,459, ,3.50 3,560, ,479,35.9,0, , , ,585, (6,90,77.75) 0,99, , ,04,06.94,87,356.0,00, , , ,766,507.08,48,830.89,657,854.98,657, ,97, ,97, ,890, ,890, ,847, ,847,83.33,90,35.8,90,35.8,657, ,484.46,404, ,83, (46,4.33) 6, ,33,887.59,800,00.75,034, ,64, ,97, ,039,9. (,655,06.40) Source: Madurawala PS, Annual Accounts 3. Gap Analysis The Gap analysis is based on available existing situation related information and long list priorities. 3.. Water Supply and Sanitation Table 8: Population projections and cost production Year 0 06 Projection Population in PS H/H Total Demand MLD Cost/MLD( M) Total Cost SLR.. (Million) Assumptions 4. Water demand 400 litres per HH (80 litres per head* 5 members) 5. Safety Factor Cost production SLR.. 0,000 per HH There is a shortage safe drinking water for majority households due to lack safe piped borne water supply schemes. As water is lifeline community in PS, piped borne water supply schemes become No priority PS. The shortage water bowsers also hindered distribution water to community. Shortage community wells is also a major setback for areas where such facilities are not provided. Hence, PS has identified following water supply projects as ir priorities, Kselhenawa, Padagala Water supply project Warakagoda North Water supply project Katuhena Water supply project 7 Design Manual on Small Community Water Supplies Prepared under WHO/UNDP Project on institutional Support to NWSDB Jan 98 5

231 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Peramunagama Water supply project Mahayala Water supply project 3.. Sewerage and Drains Drains are only available at road network in Madurawala town areas. It is not possible to provide road drains in each road because nature terrain. Assuming PS can construct drains for 5km roads per year, medium term need for drainage is estimates at SLR. million8. There is no request for rehabilitation or construction new road drains in PS and drains requested belong to RDA roads Roads & Bridges PS is has an internal road network 09 km. PS does not have a capacity to upgrade much roads within next five years due to lack machinery with PS. They may be able asphalt about 5 km per year. The estimated cost for 5km roads per year and for next five years is SLR. 50 million9. Furr, re are several bridges and culverts to be repaired/ constructed. Among roads under PS s jurisdiction, it has identified following roads and bridges as ir priorities to be resurfaced under funding LGESP. Ihalakarannagoda Kudaeliya suspension bridge PS also intends making an inventory roads Solid Waste Management Primary Collection: It is estimated that, household solid waste management requires purchase collecting bins at a cost SLR.. 00, There is no request for any subproject to develop SWM in PS under LGESP funding. LA seeks financial assistance from or sources as Pilisaru Or Facilities Currently or infrastructure facilities such as Weekly Pola, Ayurvedic clinic centres, maternity centres and economic centres are inadequate. However, se are identified as low priority needs. However, LA will be able to invest around 50 million within next 5 years with assistance GoSL or Provincial Council. 4. Longterm and shortterm Infrastructure Needs Based on Gap Analysis Sector Population (households) SWM Water Supply & Sanitation Roads & Drains year plan (06) Long term (06) Costs SLR. in Million The cost earth drains on eir side per kilometre road length SLR 0.84 million. Cost per Km Asphalt will be SLR 0 Million per Km 6

232 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Sector 5 year plan (06) Long term (06) Costs SLR. in Million Ors (pola etc) Total Infrastructure Priorities under Project With improvement in road network in district, re has been an increase in economic growth in this PS. Therefore, Madurawala PS accords priority to provide basic infrastructure facilities to support economic growth and improve living conditions. Accordingly, The PS has identified several infrastructure gaps and needs, through two stages consultations. Based on outcomes consultations, LA has identified and shortlisted a list subprojects to be carried out under LGESP. Environmental Infrastructure Water Supply o Kselhenawa, Padagala Water supply project o Warakagoda North Water supply project o Katuhena Water supply project o Peramunagama Water supply project o Mahayala Water supply project o Construction a water supply There is no request for any subproject to develop SWM in PS under LGESP funding. LA seeks financial assistance from or sources as Pilisaru. Growth Infrastructure Roads o Ihalakarannagoda Kudaeliya suspension bridge Social Infrastructure and Ors Improvements to Library Building 5.. Priorities under Initial Consultation 5... Water Supply Sector Based on water supply needs, PS has identified wells as primary source water supply to people. The distribution involves piped borne system. The piped borne water supply scheme uses water from a spring in Pahalagoda Udupeelle Thola and it can supply water to 50 families. By se five water supply subprojects, altoger 370 families in areas Kselhenawa Padagalaga, Waragoda North, Katuhena, Akkara 90 Peramunugama and Mahayala will be benefitted. Details se schemes are given in Table 5. 7

233 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Water supply sector i Proposed area for water supply Ii Iii iv Number connections Feeding method (gravity/pumping) Intake a Type intake b c d e V Vi 8 Location Ownership Location Authority to allow water intake Capacity source Average water flow f intake Condition upstream (any g human activity) h Use downstream water Storage tank and treatment plant a Type storage tank b Availability land i Ownership land ii Extent land iii Current usage land c Method treatment Supply mains a Total length pipe network b Does laying main involve i Private land ii Government land iii Temple land Any reserves (Railway, iv RDA, forest, archaeological sites) Tentative Cost Estimation Table 9: Proposed Water Supply projects: Madurawala PS Pipe borne water/dug Pipe borne water/dug Pipe borne water/dug wells/shallow wells) wells/shallow wells) wells/shallow wells) Pipe borne water/dug wells/shallow wells) Pipe borne water/dug wells/shallow wells) Mahayala Sirisumana Mawatha 60 Pumping Kselhenawa Padagala Warakagoda North Katuhena Akkara 90 Peramunugama 50 Pumping 50 Pumping 60 Pumping 50 Pumping Dug well Dug well Dug well Dug well Kselhenawa Diklanda Katuhena Vensiwaththa Akkara 90 Private land Private 0.59 l/s PS applicable 0.6 l/s Private land Private 0.7 l/s Private land Private.83 l/s Dug well Mahayala Sirisumana Mawatha Private land Private 0.69 l/s 0.8 l/s 0.6 l/s 0.34 l/s 0.86 l/s 0.34 l/s No activity No activity No activity No activity No activity No activity No activity No activity No activity No activity Elevated Storage Tank Ground Tank Elevated Storage Tank Ground Tank Elevated Storage Tank Private perches bare land Chlorination needed PS perches bare land Chlorination needed PS 5 perches bare land Chlorination needed Private 3 perches bare land Chlorination needed PS 5 perches bare land Chlorination needed.6 km.5 km. km 6.4 km.5 km Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Main crosses PRDA road under a culvert Yes Main crosses PRDA road under a culvert Yes Yes Yes 4.9 million 4.5 million 4.89 million 0.67 million 4.95 million

234 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR 5... Roads and Drainage Network Even though roads are in bad condition, PS will meet expenses rehabilitating se roads through or funds such as Gamaneguma and Maganeguma. Under LGESP funding, LA has prioritized construction Ihalakarannagoda Kudaeliya, suspension bridge. Tentative estimated cost this proposal is SLR.. 5 million Solid Waste Management Primary Collection: It is estimated that, household solid waste management requires purchase 00 collecting bins at a cost SLR.. 00, Table 0: Solid waste Management a Collection I Sorting at (household level/separate bin/sort after collection) Ii Method collection (Tipper, tractor, two wheel tractor, carts) Transport plan with map Sort after collection Tractor and carts Iii Daily Frequency collection (daily, once in two days, weekly) Iv Coverage area (sq km) and GND division V Expected collection Requirement for this process and cost Activity 0 GN divisions 3 tons, daily collection. Cost (SLR.) Supply collection bins Procurement tipper 3Cubic meters capacity b Construction a sorting centre about 0m X0m Total Proposed treatment a If composting i Extent proposed land (attach copy survey plan) ii Land ownership (attach a copy deed) iii b c 00, Location site (show on a map) Current usage land (standing structures, livelihood iv activities) v Any approval required Any proposal for landfills? i Extent proposed land ii Land ownership (attached a copy deed) iii Location site (show on a map) v Any approval required c Any or treatment/method disposal proposed? Any capacity building/training required a Components training b Estimated cost journey 00, acre GoSL. Requested to transfer land to PS. Ampitiya Kanthawaththa No activity needed No Yes Public awareness on waste separation at HH level Training to LA staff Detailed Will be done by Pillasaru Tentative Estimated Cost is SLR. 75, Source: PS Survey 9

235 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR 5.. Estimated Total cost needs Sector Water supply Roads Growth 6. Estimated Cost Million SLR Subproject Proposed Five water supply schemes Ihalakarannagoda Kudaeliya suspension bridge Improvement library building Total Prioritisation after government s guidance on developing a township under project Based on consultation and participation process, subproject selection criteria, priority order public and financial capacity LA to carry out operation and maintenance asset to be created by funding, following subprojects are recommended for funding. Subproject Proposed Estimated Cost Million SLR.. Five water supply schemes Ihalakarannagoda Kudaeliya suspension bridge 30 5 Improvement library building Total 5 50 In addition to priorities based on Consultation and Participation process selection, GoSL through a Ministerial level consultation focused on a few town development activities for possible inclusion under project. As a result, Anguruwatota Town within PS was selected for development under LGESP and following subprojects were proposed. The overall budget under LGESP per town is SLR 50 million. From this perspective, following projects were identified. The selection was based on: d. Eligibility sub sector under Subprojectselection criteria as agreed to with ADB e. Compliance to safeguard projects should have minimal land acquisition as cost will have to be borne by LA and should have no adverse environmental impact and f. Financial sustainability in terms O&M As a policy project does not encourage activities that are commercial in nature such as shopping areas/ complexes.the priorities and processes in prioritization are presented below: Sub Project Improvements to Library Building Construction a water supply Total 30 Decisions Basis for recommendati on Need township Original Allocated Remarks Cost Cost Mobilize balance funds

236 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR This report presents PFR for post ministerial projects and those analyzed based on earlier priorities is annexed (Annexure ) to this report. This includes progress on consultation. 7. PreFeasibility Subprojects: Madurawela Small Town Development Madurawela Town was selected for development under LGESP. This is main town PS and important fices, commercial centres educational centres are concentrated in this town. 7.. PFR five water supply schemes 7... Background and Problem to be Addressed Rationale: Madurawala PS is located in wet zone Sri Lanka. The major issue is scarcity drinking water especially during dry season May to September. The residents in Madurawala town area have access to water from NWS&DB scheme, but surrounding villagers use tube wells erected along roadsides and common dug wells for ir drinking water as well as or needs. The quality drinking water is not up to required standard (SLS 64), ground water is hard and content Ecoli may be high, as reflected by water borne diseases reported in this area. Presently, PS is operating a water supply scheme to serve 50 families in Madurawala town. The source is a spring in 85B Pahalagoda Udupeella Thola Brief Description Subprojects On priority basis, LA has selected five water supply schemes namely KselhenawaPadagala, Warakagoda North, Katuhena, Akkara90 Peramunugama and Mahayala ir priority subprojects Technical Feasibility Subproject From point view developing hardware, proposed interventions comprise : Identification a dependable surface drinking water source. Construction pumping/gravity water supply mains from identified sources to respective treatment plants and storage reservoirs Construction distribution mains from reservoirs. The main technical /geographical data system chosen for study is as follows. Supply gravity mains Water quantity expected to be taken away from sources (liters per second) Water quantity available at sources even on dry season (litters per second) The height sources Katuhena WSS Akkara 90 Peramun uama WSS Mahayala WSS m 0 m 3 m 55 m 8 m Kselhena wa Padagala WSS Warakagod a North WSS 0.9 3

237 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Supply gravity mains above sea level The height storage Tank above sea level The distance from source to Reservoir along chosen trace Distribution mains Total Length distribution Katuhena WSS Akkara 90 Peramun uama WSS Mahayala WSS 0 m 4 m 59 m 30 m 00 m 50 m 00 m 400 m 50 m.5 km km km 6 km km Kselhena wa Padagala WSS Warakagod a North WSS 44 m Following figures illustrate layout proposed raw water and distribution mains Figure 3: Katuhena Water Supply 3

238 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Figure 4: Mahayala WS Figure 5: Padagala WS 33

239 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Figure 6: Warakagoda WS Basis Process Design The subproject takes 0 as base year and adopts a design period 5 years which corresponds to 06. A single phase 5 years is envisaged for development infrastructure corresponding to demand forecast for

240 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR C. Design Population Based on increase population between 00 and 00, annual growth population in PS was calculated using national average growth.%. Population projections have been made considering departmental method which adopts over period from 00 until design year 06. For urban areas, base year is.5%. Table 7 below provides a summary population projections adopted for design subproject. As per this, ultimate stage populations for entire subproject area are estimated to be order 37. Table 7: Population Estimates for Subproject Beneficiary Population Area Kselhenawa Padagala water supply scheme Warakagoda North water supply scheme Katuhena water supply scheme Akkara 90 Peramunuama water supply scheme Mahayala water supply scheme D. Water Demand The water supply service levels for urban and rural population have been considered at 80 litres per capita per day (lpcd). Total production demand for urban areas has been calculated assuming.5 safety factor as per norms. The production demand estimates corresponding to subproject are presented in table below. Present demand water = Beneficiary Population * 80 l (demand per head) * factor =300*80*.5 =0.036 litters Table 8: Estimates Water Demand at Production Stage Rural Demand (million litres/day) Present 0 Ultimate 06 Kselhenawa Padagala water supply scheme Warakagoda North water supply scheme Katuhena water supply scheme Akkara 90 Peramunuama water supply scheme Mahayala water supply scheme E. Source Raw Water Scheme Kselhenawa Padagala water supply scheme Warakagoda North water supply scheme Katuhena water supply scheme Akkara 90 Peramunuama water supply scheme Mahayala water supply scheme Location Kselhenawa Diklanda Katuhena Vensiwaththa Akkara 90 Mahayala Sirisumana Mawatha Source Ownership observations Private PS Private Private Yield water sources are satisfactory Private 35

241 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Kselhenawa Source Diklanda Source Akkara 90 Source Katuhena Source Mahayala SirisumanaSource F. Raw Water Transmission Raw Water Transmission Scheme Kselhenawa Padagala water supply scheme Warakagoda North water supply scheme Katuhena water supply scheme Akkara 90 Peramunuama water supply scheme Mahayala water supply scheme Length transmission line 00 m 50 m 00 m 400 m 50 m Diameter Material 90 mm 90 mm 90 mm 90 mm 90 mm upvc upvc upvc upvc upvc G. Water Treatment and Reservoir Scheme Kselhenawa Padagala water supply scheme Location reservoir Padagala Warakagoda North water supply scheme Warakagoda Katuhena water supply scheme Katuhena Vensiwaththa Akkara 90 Peramunuama water supply scheme 36 Raw Water Treatment Treatment Land requirement details Akkara 90 Private PS Chlorination needed PS Private Reservoir type Elevated Storage Tank Ground Tank Elevated Storage Tank Ground tank

242 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Scheme Mahayala water supply scheme Location reservoir Mahayala Sirisumana Mawatha Raw Water Treatment Treatment Land requirement details PS Reservoir type Elevated Storage Tank The capital cost estimates provided in this prefeasibility report have made adequate provisions for this component, however same have to be incorporated in Feasibility Report and scheme works need to be suitably adapted. Or works comprise usual internal roads, landscaping, plantation and construction a boundary wall. H. Transmission Treated Water The distribution system has been designed considering 06 demand, a peak factor.5 and a tail end pressure 5 m water column. Distribution Scheme Kselhenawa Padagala water supply scheme Warakagoda North water supply scheme Katuhena water supply scheme Akkara 90 Peramunuama water supply scheme Mahayala water supply scheme I. Length distribution line.5 km km km 6 km Diameter range Material 0 & 90 mm 0 & 90 mm 0 & 90 mm 0 & 90 mm upvc upvc upvc upvc km 0 & 90 mm upvc Power Supply Ceylon Electricity Board (CEB) power supply is available at present water source and along road to treatment plant as well as reservoir. Arrangements could be made for an independent feeder which will be tapped from CEB grid supply. J. Operation and Maintenance Arrangements The raw water withdrawal and treatment operations will be limited to pumping hours, while supply to consumers will also be for limited hours every day. The supply arrangements will involve gravitybased flow into distribution network. The Technical Officer at Pradeshiya Sabha will be responsible for supervising operations entire water supply scheme. The entire system will be operated and maintained under direct responsibility PS. He will be assisted by or more assistants for managing daily operations such as caretaker/ pump operator etc. The cost all above described staff and daily wage labour including those for increased positions for scheme has been included in O&M cost subproject which is presented in a subsequent section. The PS will lay down a policy for new connections including specifying an initial charge SLR. 0,000 for domestic consumers. It will also adopt system licensing fitters/plumbers who will be authorized to make new connections for various categories consumers. 37

243 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Tentative cost estimate subproject Table 9: Estimated Capital Cost Padagala Subproject Item Description Intake structures with Pump Houses including electrical installation Pumps including installation Nos 3 Supply mains out upvc type 000, 90 mm dia pipe 00 mtrs Distribution mains type 600 upvc pipes dia,0, 90, mm dia total length 500 mtrs Main reservoir 0,000 litres Ferro Cement 3m height elevated tank Treatment system (chlorination) Valve chambers with valves (air, scour and gate). ECC for Civil Works Sub Total Contingencies (0%) Total Estimated Capital Cost Item Table 0: Estimated Capital Cost Warakagoda North Subproject Description Intake structures with Pump Houses including electrical installation 3 Pumps including installation Nos Supply mains out upvc type 000, 90 mm dia pipe 50 mtrs Distribution mains type 600 upvc pipes dia,0, 90, mm dia total length 000 mtrs Main reservoir 0,000 litres Ferro Cement Ground tank Treatment System(chlorination) Valve chambers with valves (air, scour and gate). ECC for Civil Works Item SLR..,080, , ,000.00,560,000.00,040, , , ,850, ,850, , ,370, SLR..,0, , ,000.00,040, , , , ,330, Sub Total 5,330, Contingencies (0%) Total Estimated Capital Cost 533, ,863, Table : Estimated Capital Cost Katuhena Subproject Description Intake structures with Pump Houses including electrical installation Pumps including installation Nos Supply mains out upvc type 000, 90 mm dia pipe 00 mtrs Distribution mains type 600 upvc pipes dia,0, 90, mm dia total length 000 mtrs Main reservoir 5,000 litres Ferro Cement 3m height elevated tank Treatment System(chlorination) Valve chambers with valves (air, scour and gate) SLR..,0, , ,000.00,040,000.00,70, , , ECC for Civil Works Sub Total 5,785, ,785, Contingencies (0%) Total Estimated Capital Cost 578, ,363,500.00

244 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Item Table : Estimated Capital Cost Akkara90 Peramunugama Subproject Description SLR.. Intake structures with Pump Houses including electrical installation Pumps including installation Nos Supply mains out upvc type 000, 90 mm dia pipe 400 mtrs Distribution mains type 600 upvc pipes dia,0, 90, mm dia total length 6000 mtrs Main reservoir 40,000 litres Ferro Cement Ground tank Treatment System(chlorination) Valve chambers with valves (air, scour and gate) Road crossing and culvert crossing ECC for Civil Works Sub Total,60,000.00,60, Contingencies (0%) Total Estimated Capital Cost,6, ,87, Table 3: Estimated Capital Cost Mahayala Subproject Description Item Intake structures with Pump Houses including electrical installation Pumps including installation Nos Supply mains out upvc type 000, 90 mm dia pipe 50 mtrs Distribution mains type 600 upvc pipes dia,0, 90, mm dia total length 000 mtrs Main reservoir 5,000 litres Ferro Cement Ground tank Treatment System(chlorination),340, , , ,40,000.00,300, , , SLR..,0, , ,000.00,040, , , Valve chambers with valves (air, scour and gate) Road crossing and culvert crossing ECC for Civil Works Sub Total 5,850, ,850, Contingencies (0%) Total Estimated Capital Cost 585, ,435, , Project Operating Cost Estimates The total annual cost operation and maintenance entire water supply subproject is estimated to be SLR Million correspond to: Treatment & Chlorination Electrical cost for operations Corresponding increase in running repair cost, and Manpower for managing distribution network 39

245 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR 7.. PFR library building improvement subproject 7... Introduction The student population, teachers, university students, vocational training candidates and or intellectuals PS area are facing a severe hardship to find a proper library facility within PS area. The only existing library operated by PS does not have proper space and facilities to cater increasing demand reference needs LA area. This library functions in a dilapidated old building which belongs to PS with a total floor area 70 sq ft in two stories. The library building improvement subproject is proposed to improve usage library. As being only library for people in PS, it is expected that it will ease access to books and magazines at library. This public library has been rated as grade III. Therefore, y face difficulties in running basic features library like children s section, reading hall and conference hall. To efficiently run library y need a more spacious building. By extending building, it is expected that more students will access library and it will help community to improve ir knowledge level Project justification Presently this public library is used by people daily. The total number permanent members is nearly 800 and re are about 0,000 books and newspapers and magazines are also available. As being only public library for PS, study hall is mainly used by students. Hence, extension building and provision more facilities will provide a spacious, modern library facility for public area Need The present building is to be extended to anor 660 ft where ground floor adds anor 360 ft and first floor add anor 660 ft. provision sanitation facilities and water supply for library building also needed Technical Feasibility Subproject K. Attributes/ Features building Location Land availability Ownership land Proposed Improvements Area proposed Extension Madurawela PS Available current fice complex PS Ground floor 660 sqft First Floor Sections building 360 sqft Reference Section Reading hall Conference hall Ro Type 60 sqft 70 sqft 500 sqft Asbestos Doors and windows Powder coded aluminum 40

246 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR L. Location Figure 7: Madurawela Library Building location M. Proposed Layout Plan Library Building Figure 8: Ground Floor Figure 9: First Floor Tentative Estimated Cost Proposed Improvement Description Ground floor extension Structural Works Finishing works Amount SLR 0,400, ,645,000.00,755,

247 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Description Amount SLR First Floor Extension 5,850, ,745,000.00,05, Structural Works Finishing works Utility Fittings, electrical fitting and water supply,560, Subtotal 7,80, Contingencies Total,78, ,59, Operation and Maintenance Arrangement Library Facility The O&M facility is a responsibility LA. The LA will allocate 3% capital cost annually for operation and maintenance. 8. Financial Assessment 8.. Assumptions Head Expenditure & Income Trend % Assumptions Own Revenue Revenue Grant Personnel Expenditure Or Expenditure 68% 93% 44% 70% 5% Increase per annum from 00 75% personal Expenditure 0% Increase per annum from 00 0% Increase per annum from 00 O & M Expenditure 809% 0 0% Increase per annum from 00 Inflation Rate 7% Interest Rate Percentage increase assumed at revision taxes (at 5 year interval) O&M Cost Projects 5% 5% 3% capital cost Income from proposed water project is estimated as follows: Collection Efficiency water charges Number connections Connection Fee Average Monthly bill Year SLR.0, SLR Collection Efficiency 75% 80% 85% 85% in 3 year installment The Financial Plan has not incorporated increases due to proposed reengineering commitments to be a part it, but expects to work towards proposals within existing legislative frameworks. 0 While re has been a major effort in improving O&M This huge increase is due to booking major works expenditures as revenue item. These relate to urban development activities. 4

248 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR 8.. Financial Operating Plan Own Source Revenue from Subprojects Revenue Grants TOTAL REVENUE (A) RECURRENT EXPENDITURE Personnel Expenditure Or Expenditure Establishment Repairs & Maintenance Existing interest Payments O&M Proposed Project TOTAL EXPENDITURE (B) OPERATING SURPLUS (AB) TE / TR = (B / A) CAPITAL ITEMS CAPITAL REVENUE (a) Grant , ,050, ,969, ,38, ,900,3 0,385,45 0 3,747, ,809,835 3,085,08 38,894, ,8,30 499,500 5,393,50 44,074, ,908,507 53,800 7,93,87 49,374,79 6,33,04 6,998,460 8,009,480 4,060,37,09,850 9,79,559 4,365,570 6,683,866 0,348,5 30,48,338 9,078,57 30,463,77 0,986,380 34,734,063 5,4,38 875,78 6,7,36 56,660 9,566,870,657,535,4, ,573 3,368,804 4,636,483 8,005,86 734,000 8,34,75 4,763,055 3,05,808 0,479,36,680,45 5,5,006 6,895,5,87,356 3,848,59 5,736,507 9,584,666,058,49 6,3,975 6,30,58 3,543,33,64,34 8,856,73 6,94,73 35,797,446,490,775 3,74,900 7,635,9 39,377,9,739,85 34,96,090 8,398,80 43,34,90 3,03,838 6,73,975,58,978 8,739,86 43,585,043 8,766,507 3,643,58 34,807,474 38,88, 4,7,043,500,000 47,88,747 84, %,478,59 8.4% 440,7 97.7% (6,90,78) 63.3%,48,83 95.% (,79,386) 03.9% (73,4) 00.% 606, %,957, %,545, %,657,855 0,97,400 9,890,039 57,847,83,90,36 37,500,000,500,000,500,000 37,500,000,33,333,33,333 37,500,000 3,3,070 39,457,87 8,8,30 499,500,33,333 4,570,357,778,765 0,908,507 53,800 Grants for LGEP Subprojects Connection Fees TOTAL,657,855 0,97,400 9,890,039 57,847,83,90,36 CAPITAL EXPENDITURE (a) Project Expenditure (b) Ors TOTAL ( D ),657,855,657,855 3,36,800 3,36,800 8,576,846 8,576,846 7,649,058 7,649,058 5,039,9 5,039,9,500,000,500,000 84, ,48 (,939,400) 84,484 (46,4) 6,050,657,33,93 363,43,753,466 6,969,709 30,98,765,6,709 3,97,588,38,96 (3,36,893) 5,44,96 (,655,06) 9,900,3 3,759,34 (,79,386),385,45,579,848 (73,4) 3,747,683,506, ,63 5,809,835 CAPITAL SURPLUS ( CD ) Opening balance cash ( E ) NET SURPLUS F = ( ( AB ) + ( CD ) ) ( Operating Surplus+ Capital Surplus) CLOSING BALANCE (G) = (E+F) 43

249 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR 06 4,044, ,00 30,76,59 55,337, ,034, ,00 33,798,775 63,398, ,389,87 566,00 37,78,65 7,33, ,397, ,00 40,896,58 79,860, ,57,00 566,00 44,986,69 89,709, ,780, ,00 49,484,786 00,83, ,37,79 566,00 54,433,65 6,37, ,55, ,00 59,876,59 30,958,5 04 8,09, ,00 65,864,5 47,53, ,56, ,00 7,450,676 66,73,47 38,407,699 9,38,70 47,646,40 3,35, 4,48,469 0,6,57 5,4,04 3,646,744 46,473,36,78,89 57,65,45 4,0,48 5,0,647,96,7 63,47,359 4,4,560 56,3,7 3,56,383 69,759,095 4,853,86 6,855,983 4,879,0 76,735,005 5,339,97 68,04,58 6,366,94 84,408,505 5,873,7 74,845,739 8,003,66 9,849,356 6,460,49 8,330,33 9,803,978 0,34,9 7,06,47 90,563,345,784,376,347,70 7,87,9,605,000 5,566,6,77,350 57,775,34,837,565 63,50,7,966,94 69,796,3,03,88 76,76,738,5,096 84,35,97,408,67 9,690,94,577,79 0,887,064,757,689,998,45,950,77 3,5,566,770, % 5,63,86 9.% 7,63,8 89.3% 0,064, %,99, % 6,506, % 3,66, % 9,07, % 35,54, % 43,57, % CAPITAL ITEMS CAPITAL REVENUE (a) Grant,33,333,33,333,33,333,33,333,33,333 45,349, 4,003,753,33,333 49,35,875 6,857,50 56,0,05 7,63,8 63,84,837 0,064,070 73,906,907,99,73 86,899,638 6,506,369 03,406,006 3,66,86 7,03,869 9,07,088 56,03,957 35,54,678 9,68,635 43,57,906 Own Source Revenue from Subprojects Revenue Grants TOTAL REVENUE (A) RECURRENT EXPENDITURE Personnel Expenditure Or Expenditure Establishment Repairs & Maintenance Existing interest Payments O&M Proposed Project TOTAL EXPENDITURE (B) OPERATING SURPLUS (AB) TE / TR = (B / A) Grants for LGEP Subprojects Connection Fees TOTAL CAPITAL EXPENDITURE (a) Project Expenditure (b) Ors TOTAL ( D ) CAPITAL SURPLUS ( CD ) Opening balance cash ( E ) NET SURPLUS F = ( ( AB ) + ( CD ) ) 44

250 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR 9. Reform Plan One objectives LGESP is to enhance technical, managerial and financial capacities Local Authorities and this Component has been designed to overcome capacity constraints in provision infrastructure and managing growth and service delivery. This reform plan focuses on addressing issues in Madurawala PS in achieving above objective. The Reform Plan identifies actions to be taken to improve service delivery, finances and governance. Select indicators have been identified for monitoring effective implementation reform plan. The Reform Plan was prepared by LA with guidance from consultants and same was approved by Council through a Council resolution. The key reforms contemplated are linked to subproject and include larger reforms especially in improving water services and overall revenue enhancements. v. vi. vii. Implementation SWM Plan Attempt to improve water supply O&M Revenue enhancements and Participate in proposed reengineering processes. 45

251 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Sample Activities (Indicators) (i) Improving Service Delivery: Solid waste management IEC program implementation for source segregation and promotion recycling Minimum Requirements Actions Base Line 0 Commitment funding for commencement activities Organize consultation meetings at community levels. No programs Initiation solid waste management/ improvement Proposed compost landfill site Open dumping at Walpita site (5 acres) Install a waste recycling and recovery facility (identification suitable site) 3 Promotion household or community level composting (tons/day waste composted) Decision will be made after IEC activities. 4 Doortodoor collection in township areas (Percentage population covered) Commence doortodoor collection in high density areas. 5 Project proposal at No doortodoor collection. Year All communities in township areas covered Compost plant fully operational by 03 Dec 0 Launch Program in high density areas 300 Families (Core settlement) 03 December 03 Remarks Current target is to focus on composting market waste. Will address waste segregation as part IEC and proposed doortodoor collection arrangement. Will report progress based on annual reform plan monitoring. Annual report on activity/facility performance LA will seek assistance from or sources Water Supply and Sanitation Introduction/ revision water tariff to at least cover full cost operation and maintenance Periodic testing water quality (times/day, month) 3 Improvement collection (Percentage bills collected) 4 Introduction water metering system (Percentage meters used out all connections) 46 plant Target efficiency Clear demonstration sustainability tariff (if water supply is operated by local authority) Initiate process testing and reporting with Health department and independent entity Complete computerization data base No water charges at present Appropriate level tariff established. Dec. 0 No system in operation currently Daily at treatment plant and monthly at taps 90% bills issued Dec 04 Part proposed subproject 05 Annual tariff collection and balance statement presented as part budget. A part proposed subproject (see item 5) No computerized database No meters A part proposed subproject Effective 04 90% connections 04

252 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Sample Activities (Indicators) 5 Expansion/development water supply system network (households served) Minimum Requirements Actions Design and construction new system Operation system Issue ByLaw to include mandatory installation septic tank/ soak pits to avail water connections. Development public sanitation facilities that take account needs women, children, and disabled Health and hygiene education programs in communities and/or schools Roads and bridges Improvement roads system Local authority facilities Improvement public market facilities No such laws by Target Year Provision to 350 households (300 households newly served) Dec 0 ify by law Remarks Subproject is proposed for support under project. A part proposed subproject (see item 5) LA will seek fund from or sources To coordinate IEC with District Hospital Implemented on adhoc basis Implemented continuously The development plan has included a list roads to be developed /improved. Initiate design works and complete implementation Road inventory prepared Rehabilitation priority roads 04 Efforts will be made to receive funding from or sources. Design and construction market improvement Operation markets Develop revenue and O&M plan Polas in poor and congested conditions. Needy Polas improved 04 Efforts will be made to receive funding from or sources. Design and construction library Operation library Develop revenue and O&M plan Library functions in small building Library shifted to new building 04 Library construction subproject was included under LGESP Sep 0 Define schedule in consultation with PMU. Social services Improvement health, library, computer services etc Base Line 0 (ii) Streamlining taxation, licensing, and approval systems and processes: Revenue management Development fiscal database assessment, licenses and trade establishments, and introduction computerized billing system Revenue enhancement in mediumterm A series measures to increase Putting in place vi. revenue from assessment tax (e.g. expand measures for mediumor declare built areas, increase term revenue assessment rate, and/or valuation enhancement Request to PMU for support Nominate a nodal ficer for this activity. No databases Carry on a land survey under S.39 () to identify all lands that should be under assessment tax No assessment tax collected Completion databases Dec 03 Increase own source revenue by 5% in next Dec 0 Mar 0 Presentation Demand Collection Balance Statement as part Annual Budget 47

253 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Sample Activities (Indicators) Minimum Requirements property by Valuation Department) (collected assessment tax) ify built up areas as per S.34() and obtain valuation viii. Determine assessment rate ix. Mobilize revenue collectors. x. Ensure 90% collection in next 3 years Introduce Business Tax and bring all unregistered business premises under tax net in area in next 5 years. Measures to increase revenue from or sources (rentals, licenses, court fines, etc) Preparation financial projections for both revenue and expenditure for next 5 years Process reengineering Review tax, licensing and approval procedures and simplifying procedures Demonstration that total revenues will cover total expenditures in mediumterm Clear commitment to simplify procedures (iii) Ensuring effective management infrastructure/facilities: O&M Plan O&M plan to effectively manage assets O&M plan that local authority (Percentage allocated for demonstrates a O&M out total expenditure) mechanism to ensure adequate budget allocation for O&M infrastructure and facilities, including those proposed by local authority Establishment a separate unit to operate Outline an institutional system (e.g. water supply) arrangement for O&M Staff capacity Development staff recruitment and 48 Base Line 0 vii. 3 4 Actions Annually revise rent and achieve 50% over 5 years (particular focus on pola markets to be improved) Ensure assets are maintained and generate sufficient revenues. Target five years. Jul 03 Target 90% Collection Dec 03 Business tax not used Trade license only Business tax revenue SLR 0.4 million 05 Annual rent SLR 6,000 in 00 Achieve annual increase 06 Operating deficit in 009 Revenue will exceed expenditures. 5% Commitment to implement process reengineering measures council resolution and nomination nodal ficer List facility operation actions and O&M plan including cost estimate Year Remarks Valuation Department needs to be informed in advance. See commitment to improve database. Initiate actions once amendments are in place. See commitment above on improving database. See commitment above on improving database. By 0 See measures to improve basic taxes and rents. March 03 Council Resolution passed. Await guidance from PMU on schedule program implementation No O&M Plan Adhoc budget allocation 3% total expenditure allocated for O&M 04 Synchronized with infrastructure improvements to be made under project. No separate units Units established and operational By commencement operation (04) Technical support sought under project. Annual budget allocation for O&M Establish separate units for (i) water supply and (ii) composting Request to CLG for new March 03 Subject to approval

254 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Sample Activities (Indicators) Minimum Requirements human resources development plan Actions Base Line 0 (iv) Improving systems and management Accounting Establishment automated accounts 3 Separate presentation water accounts as part budget Completion audit accounts by June subsequent year Organizational structure Proposal for establishing organizational structure Preparation account for 00 final functional Inclusive and participatory planning Preparation development plan and medium term development plan through participatory process Year positions Demonstration participatory planning processes through minutes meetings, committee representation etc. Remarks finance for project Initiate recruitment process Target Establishment 04 Nominate Staff for coordination automated Completion June 03 Support from Project Prepare separate statements for water supply activity. Commitment to complete finalization accounts and audit No separate statements Final accounts not prepared by March subsequent year Completion 04 Submission final account by March subsequent year Annual Annual report on water supply operations Subject to availability staff for Audit from Auditor General s Department Change organizational structure to enhance service efficiency (new positions for procurement and human resources management) Old structure since 995 Structure change and appointment qualified staff December 0 No development plan Development plan prepared Dec 0 Subject to Amendment to Pradeshiya Sabhas Act. A representative in all committees September 0 Annual reporting on participation, especially women in planning meetings. Sept 0 Define schedule in consultation with PMU. Council resolution Administration Enhancement citizens (including women) participation in local authority committees (finance, environment) (Percentage members) Development mechanism a grievance redress Office computerization Commitment to computerizing fice functions, including separating consumer services and basic fice function. Appoint a women s Few women representative in all representative committees pradeshiya sabhas Establish a public complaint box Appoint a responsible ficer Send a request to MLGPC for support nominate nodal ficer Mechanism in functional No computerization Dec 04 49

255 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Sample Activities (Indicators) Minimum Requirements Actions Base Line 0 Target Year Remarks Complete activity 50 Establishment a zonal fice in high dense settlement. Examine possibility based on growth. Communicate decision as part annual reform plan monitoring.

256 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Annexure : IR Checklist for Identified Subprojects INVOLUNTARY RESETTLEMENT IMPACT CATEGORIZATION CHECKLIST Name LA Madurawala PS Subproject Improvements to Library Building Probable Involuntary Resettlement Effects Yes No Know n Remarks Involuntary Acquisition Land 3. Will re be land acquisition? 4. Is site for land acquisition known? 5. Is ownership status and current usage land to be acquired known? 6. Will easement be utilized within an existing Right Way (ROW)? 7. Will re be loss shelter and residential land due to land acquisition? 8. Will re be loss agricultural and or productive assets due to land acquisition? 9. Will re be losses crops, trees, and fixed assets due to land acquisition? 0. Will re be loss businesses or enterprises due to land acquisition?. Will re be loss income sources and means livelihoods due to land acquisition? Involuntary restrictions on land use or on access to legally designated parks and protected areas. Will people lose access to natural resources, communal facilities and services? 3. If land use is changed, will it have an adverse impact on social and economic activities? 4. Will access to land and resources owned communally or by state be restricted? Information on Displaced Persons: Any estimate likely number persons that will be displaced by Project? [x] No [ ] Yes If yes, approximately how many? _ Are any m poor, femaleheads households, or vulnerable to poverty risks? Are any displaced persons from indigenous or ethnic minority groups? [ ] No [ ] Yes [X] No [ ] Yes Prepared By Eng. Nallathamby Checked By Mr. Mukundan Location Madurawala Date and Time 8/05/0 Signature 5

257 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR INVOLUNTARY RESETTLEMENT IMPACT CATEGORIZATION CHECKLIST Name LA Madurawala PS Subproject Construction a water supply Probable Involuntary Resettlement Effects Yes No Know n Remarks Involuntary Acquisition Land. Will re be land acquisition?. Is site for land acquisition known? 3. Is ownership status and current usage land to be acquired known? 4. Will easement be utilized within an existing Right Way (ROW)? 5. Will re be loss shelter and residential land due to land acquisition? 6. Will re be loss agricultural and or productive assets due to land acquisition? 7. Will re be losses crops, trees, and fixed assets due to land acquisition? 8. Will re be loss businesses or enterprises due to land acquisition? 9. Will re be loss income sources and means livelihoods due to land acquisition? Involuntary restrictions on land use or on access to legally designated parks and protected areas 0. Will people lose access to natural resources, communal facilities and services?. If land use is changed, will it have an adverse impact on social and economic activities?. Will access to land and resources owned communally or by state be restricted? Information on Displaced Persons: Any estimate likely number persons that will be displaced by Project? [x] No [ ] Yes If yes, approximately how many? _ Are any m poor, femaleheads households, or vulnerable to poverty risks? Are any displaced persons from indigenous or ethnic minority groups? [ ] No [ ] Yes [X] No [ ] Yes Prepared By Eng. Nallathamby Checked By Mr. Mukundan Location Madurawala Date and Time 8/05/0 Signature 5

258 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Annexure 0. PFR Earlier Identified Subproject 0.. PFR subproject suspension bridge Connecting Towns : Madurawela Kalutara and Colombo Basis for selection : The selection construction this bridge is important on basis that it will reduce travel time school children and public IhalakaranngodaKudaeliya villages and will provide easily access town, schools, hospital and market places etc. Currently, villagers have to travel extra 8 km along longer routes in order to fulfil ir basic requirements where through bridge it is only 500 m villagers are crossing bridge daily Main objective project: a. b. Improve access for all wear condition. Reduce travel time and transport efficiency for public and for transport agricultural products Beneficiaries : Total Length Bridge: Access road width : 650 Families 8.0 metres 3.0 metres 0... Present Status The bridge is constructed with logs and bamboos. During dry season public wade across river, but re is no temporary crossing arrangement at present and during rainy season, longer route is used. Figure 0: Status bridge Proposed Construction A Concrete bridge 8.0 m length and 3.0 m wide is to be constructed. Detail designs will be prepared following soil tests during detailed feasibility studies Total estimated Cost Total estimated Cost suspension bridge is SLR. 5.0 Mn. and operation and maintenance will be carried out by PS. The O&M cost is estimated 3% capital cost 53

259 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Annexure 3 IR Checklist earlier identified subprojects and prioritization Name LA Madurawala PS Subproject suspension bridge Probable Involuntary Resettlement Effects Yes No Know n Remarks Involuntary Acquisition Land. Will re be land acquisition?. Is site for land acquisition known? 3. Is ownership status and current usage land to be acquired known? 4. Will easement be utilized within an existing Right Way (ROW)? 5. Will re be loss shelter and residential land due to land acquisition? 6. Will re be loss agricultural and or productive assets due to land acquisition? 7. Will re be losses crops, trees, and fixed assets due to land acquisition? 8. Will re be loss businesses or enterprises due to land acquisition? 9. Will re be loss income sources and means livelihoods due to land acquisition? Involuntary restrictions on land use or on access to legally designated parks and protected areas 0. Will people lose access to natural resources, communal facilities and services?. If land use is changed, will it have an adverse impact on social and economic activities?. Will access to land and resources owned communally or by state be restricted? Information on Displaced Persons: Any estimate likely number persons that will be displaced by Project? [X] No [ ] Yes If yes, approximately how many? Are any m poor, femaleheads households, or vulnerable to poverty risks? Are any displaced persons from indigenous or ethnic minority groups? [ ] No [ ] Yes [X] No [ ] Yes Prepared By Eng. Shyamal Checked By Mr. Mukundan Location Madurawala Date and Time 9 Nov 0 Signature 54 th

260 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Table : Pre Ministerial Consultation Priorities Proposal Proposal Proposal 3 Proposal 4 Proposal 5 Proposal 6 Proposal 7 Name Subproject Kselhenawa Padagala water supply scheme Warakagoda North water supply scheme Katuhena water supply scheme Akkara 90 Peramunuama water supply scheme Mahayala water supply scheme IhalakaranngodaKudaeliya suspension bridge Improvement library building Estimated Cost Yes Yes Yes Yes Compliance With GG Sector Environmenta l Infrastructure Water, Sanitation, Drains and Solid Waste Management Social InfrastructureCommunity facility, Primary Health Care Growth InfrastructureRoads and Bridges Economic InfrastructureRural Markets / Pola Commitment to reform actions Terms Grant Financial capacity towards O&M facility/ infrastructure created Economic returns greater than % or returns Yes Yes Yes Yes Resolution attached Yes Resolution attached Yes Resolution attached Yes Resolution attached Yes Resolution attached Yes Resolution attached Yes Resolution attached Yes See FoP attached Yes See FoP attached Yes See FoP attached Yes See FoP attached Yes See FoP attached Yes See FoP attached Yes See FoP attached Yes Detailed EIRR will be calculated during FR stage Yes Detailed EIRR will be calculated during FR stage Yes Detailed EIRR will be calculated during FR stage Yes Detailed EIRR will be calculated during FR stage Yes Detailed EIRR will be calculated during FR stage Yes Detailed EIRR will be calculated during FR stage Yes Detailed EIRR will be calculated during FR stage 55

261 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Name Subproject Proposal Proposal Proposal 3 Proposal 4 Proposal 5 Proposal 6 Proposal 7 Kselhenawa Padagala water supply scheme Warakagoda North water supply scheme Katuhena water supply scheme Akkara 90 Peramunuama water supply scheme Mahayala water supply scheme IhalakaranngodaKudaeliya suspension bridge Improvement library building No No No No No No No 7 families occupy parts land No No No No No No Yes 7 families No No No No No No No Yes Yes Yes Yes Yes Yes Yes Yes 4 3 greater than opportunity cost capital Approved project costs with resources committed for activities such as resettlement if any Compliance With RF Displace 00 or more persons IR Categor ization Criteria Being physically displaced from housing Losing 0% or more ir productive assets (income generating). Compliance With EARF Environ Category A mental Category B Impact Categor Category C y Compliance With Subproject Selection Criteria Yes Yes Yes Yes Technical Feasibility Priority Order 56

262 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Annexure 4 Summary Consultations and participation Earlier Priorities Project Cycle Target Group Consultation Tools Consultation and Participation Topics Indicators Planning Stage Beneficiaries including women, youth, and marginalized social groups Focus group discussions Elected representatives / leaders Local Authorities (LAs) Council level meetings and presentations Overview proposed project and interventions See Annex 4. (Power point presentation) Definition issues and constraints in access to services and resources List needs and initial prioritization Reform Plan A series FGD was conducted on 9th Nov Number meetings with stakeholders 04 women total 49 participants. Civil Society OrganizationsWomen s society/ youth` associations, Ors as identified Key informant interviews with leaders (See Annex 4.3) Local registered NGO s Focus group discussions Traders association Focus group discussions Academic institutions Focus group discussions Elected representatives / leaders Local Authorities (LAs) Class room discussions for orientation and training Orientation/training local authorities leaders in participatory approaches, decision making and M&E Beneficiaries including women, youth, and marginalized social groups such as RDS, WRDS Focus group discussions Open house meetings Overview service requirements Subproject selection criteria Reason for prioritizing subproject improvements / benefits envisaged User contribution requirements Implementation schedules and arrangements Willingness to pay assessments Possibility community participation in O&M Subproject identification stage Elected representatives leaders LAs / Civil Society OrganizationsWomen s society/ youth associations, Ors as identified Traders association Key informant interviews Information leaflets about subproject and benefits See Annex 4.6 Open house meetings Information leaflets about subproject and benefits Open house meetings Information leaflets about subproject and benefits Open house meetings Sources Verification See Annex 4. List consultations and participants. Responsibility 3 members and chairman participated at launch workshop held on 7th August 0 See Annex 4.4 Summary orientation CLG, PMU. Need more orientation on M&E A stakeholder meeting at PS fice and discussions in random locations (near to proposed sites) were conducted. Following matters were discussed. The villages around Kselhenawa, Padagala and Katuhena facing severe drinking water shortage.. Provision Library is an urgent need e on Views received and incorporated into subprojects identified. See Annex 4.5 Local Authority (assisted by PMU, SPCU DSC) LA ficials Consultant and 57

263 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Project Cycle 58 Target Group Consultation Tools Academic institutions User Group Consultation and Participation Topics Indicators Sources Verification Responsibility Information leaflets about subproject and benefits Open house meetings Focus group discussions O&M issues, structure arrangement and agreements. Consultations held at sites 3. At Kselhenawa village, people expressed ir willingness to pay to get a water connection and to pay a monthly bill See report Section 6 for priority ratings and list LA and Consultants

264 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Annex 4. Attendance Sheet Stakeholder Meeting 59

265 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR 60

266 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR 6

267 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Annex 4. Presentation for stakeholders and Key informants 6

268 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR 63

269 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Annex 4.3 Summary Key Informants discussion The interviews with key informants were held as combined meetings and individual interviews. List Informants Name Ms. Nilmini Perera Mr. SWG. Pathirana Mr. AM. Hathottuwagama Mr. Alahakoon Mr. KW. Sanjeewa Position/Institution RDS Member PHI Resident Resident Secretary Traders Union Summary Discussions The project was briefed to informants and ir views were sought. Common views informants are listed below. 5. Informants are happy with grant funds for infrastructure development 6. All rods in LA to be rehabilitated. The roads which were partially completed by or funding to be completed. 7. Water supply is an sinequanon requirement area 8. Infrastructure to develop economic activities is a prime need area (facilities such as economic center, polas etc) The specific suggestions given by informants Informant Ms. Nilmini Perera Mr. AM. Hathottuwagama and several ors Mr. Alahakoon Chairman PS 64 Suggestions The families, especially women face severe problem in collecting water. Water problem directly affect women, as y are one carry who water from good sources and walk kilometres. Sometime children (mostly girls) also perform this task which affects ir studies. All rural roads need to be surfaced properly. The three wheel owners face high maintenance cost because condition road. school children and public Ihalakaranngoda Kudaeliya villages face severe hardship due to lack connectivity with towns as foot bridge is broken The intellectuals, school students and university students are facing hardship in accessing libraries. The have to travel to Kalutara or any or closer town to refer. Hence provision library is important

270 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Annex 4.4 Presentation Made at Orientation 65

271 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Annex 4.5 Summary Public Consultation Item discussed The families, especially women face severe problem in collecting water. Water problem directly affect women, as y are one carry who water from good sources and walk kilometres. Sometime children (mostly girls) also perform this task which affects ir studies. All rural roads need to be surfaced properly. The three wheel owners face high maintenance cost because condition road. school children and public Ihalakaranngoda Kudaeliya villages face severe hardship due to lack connectivity with towns as foot bridge is broken The intellectuals, school students and university students are facing hardship in accessing libraries. The have to travel to Kalutara or any or closer town to refer. Hence provision library is important 66 Suggestion by LA It was proposed to rehabilitate/ construct 5 water supply projects in small skill to attend problem severely affected areas on priority basis Chairperson expressed that LA will seek or funds through Ministry Economic Development and ors to attend this issue Agreed and subproject proposed. Agreed and subproject proposed.

272 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Annex 4.6 Leaflet on Subproject Selection (English Version) Asian Development Band Funded Local Government Enhancement Sector Project (Puraneguma) Selection Guidelines for subprojects 7. Eligible Sectors a. Environmental Infrastructure Water, Sanitation, Drains and Solid Waste Management b. Social Infrastructure Community facility, Primary Health Care c. Growth Infrastructure Roads and Bridges d. Economic Infrastructure Rural Markets / Pola 8. Please select sustainable subprojects 9. Subproject with less negative environmental and social impacts 0. Try to avoid subprojects which involves resettlement. Terms Grant a. Commitment to reform actions. Priority action should be to improve waste management services and in streamlining taxation systems. b. Demonstrate financial capacity towards O&M facility/ infrastructure created c. Economic returns greater than % or returns greater than opportunity cost capital d. Approved project costs with resources committed for activities such as resettlement if any.. Water, Sanitation, Drains and Solid Waste Management a. LA must have a SWM action plan in order to obtain fund b. Select Water & Sanitation subprojects based on number beneficiary, availability sustainable source and capital cost ensure capacity LA to operate and maintain c. Discourage building construction subprojects d. Select roads and bridges based on priority (usage, condition etc) Selected roads to be rehabilitated entirely. No pieces and small portions. e. Pola Can select Weekly pola not commercial complex nor super markets f. Discourage procurement machineries (if selected, provide proper justification) g. Ensure ownership all asset to be created and ownership proposed lands is with PS 67

273 TA 7659 SRI Local Government Enhancement Sector Project Attachment 8 Sample PFR Annex 4.7 Photographs consultation and participation Figure : Stakeholder meeting at PS meeting at PS Figure 3: KII Figure Stakeholder Figure 4: Public expressing ir problem Figure 5: Public participation at site visit 68 :