Documents: RESOLUTION R-9-14.PDF. Approval of Resolution R-9-14 Accepting Bid for the Purchase of Three (3) Refuse Trucks

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1 I. II. III. IV. V. VI. AGENDA REGULAR CITY COUNCIL MEETING TUESDAY, FEBRUARY 18, 2014 COUNCIL CHAMBERS - 8 p.m. CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE QUORUM AGENDA ADDITIONS/DELETIONS/AMENDMENTS CITIZEN PARTICIPATION PRESENTATIONS A. Swearing-in of Police Officer VII. VIII. IX. X. Documents: OFFICER SWEARING IN.PDF B. Martin Luther King, Jr. Art Contest Winners CITY BOARDS AND COMMITTEES A. Appointments/Reappointments/Swearing-in Documents: COMMITTEE APPOINTMENT.PDF COUNCIL ANNOUNCEMENTS CITY MANAGER'S REPORT CONSENT AGENDA A. Approval of February 3 Meeting Minutes B. C. D. Documents: MEETING MINUTES 2_3_14.PDF Approval of Resolution R-8-14 Accepting Bid for the Upgrade of the Electrical System at Pump Station #5, Located at Safety Turn Documents: RESOLUTION R-8-14.PDF Approval of Resolution R-9-14 Accepting Bid for the Purchase of Three (3) Refuse Trucks Documents: RESOLUTION R-9-14.PDF Approval of Resolution R Accepting a Proposal for Professional Inspection Services for the Complete Cleaning and Repainting of the Interior Surfaces, and the Spot Cleaning and Topcoating of the Exterior Surfaces with Containment, to the 600,000 Gallon Steel Elevated Water Tank Located at 3107 Belair Drive XI. XII. Documents: OLD BUSINESS A RESOLUTION R PDF Approval of Ordinance O-2-14 Amending the Adopted Budget for the Fiscal Year Beginning July 1, 2013 and Ending June 30, 2014, as Embodied in Ordinance O-2-13 and Amended by Ordinance O-1-14, to Appropriate Funds for the Following Projects and Purchases: to Complete the Installation of the HVAC System and Replacement of the Boiler System at the Belair Mansion and to Reimburse the Bowie Volunteer Fire Department for Thirty Percent of the Cost of Two Pumper Trucks - Public Hearing/Eligible for Action Documents: NEW BUSINESS ORDINANCE O-2-14.PDF A. Urban Greening Cost-Share Program Guidelines

2 Staff from the Department of Planning and Economic Development will present proposed guidelines for implementation of a new City incentive program to encourage homeowners to plant trees on their lots B. C. Documents: URBAN GREENING COST-SHARE PROGRAM.PDF Police Department Update Police Chief will brief Council on the status of various matters in the Police Department Documents: POLICE DPT UPDATE.PDF Mid-Year Budget Review Staff will present an overview of City finances and budget objectives as of December 31, 2013 Documents: XIII. ADJOURNMENT XIV MIDYEAR REVIEW FY2014.PDF NOTE The Ethics Commission has advised that under certain circumstances, members of the public may qualify as lobbyists when they testify before the City Council. If so, the Bowie Ethics Ordinance requires that certain information be filed with the Ethics Commission. Please review the information about lobbying that is provided with the City Clerk. If you have any questions about lobbying, please contact the Ethics Commission or the Assistant City Manager. This meeting will be televised live on Verizon Channel 10 and Comcast Channel 71, repeated on February 19 and February 22, 2014 at 7 p.m., and web-streamed live NEXT REGULAR MEETING OF THE BOWIE CITY COUNCIL - MONDAY, MARCH 3, 2014 COUNCIL CHAMBERS - 8 p.m.

3 INTEROFFICE MEMORANDUM TO: DAVID DEUTSCH FROM: CHIEF JOHN K. NESKY SUBJECT: OFFICER SWEARING IN ON FEBRUARY 18, 2014 DATE: JANUARY 28, 2014 RE: INFORMATION ON NEW OFFICERS Private First Class Christopher M. Yeager of Laurel, Maryland was previously a member of the Baltimore City Police Department for 3 years. O:\Swearing IN\Officer Swearing in information doc

4 M E M O R A N D U M TO: CC: FROM: SUBJECT: City Council David J. Deutsch, City Manager John Fitzwater, Assistant City Manager Awilda Hernandez, City Clerk City Committee Appointments/Reappointments/Swearing-in DATE: February 13, 2014 Committee Appointments/Reappointments/Swearing-in: 1. Mr. Carl E. Brown, Jr. was interviewed on February 3rd for appointment to the Economic Development Committee. Council concurred to appoint him to the Economic Development Committee as a Member for a 2-year term, please move to appoint him.

5 REGULAR CITY COUNCIL MEETING MINUTES MONDAY, FEBRUARY 3, 2014 CALL MEETING TO ORDER: The Regular Meeting of the Bowie City Council was held on Monday, February 3, 2014 in the Council Chambers at City Hall. Mayor Robinson called the meeting to order at 8:00 p.m. PLEDGE OF ALLEGIANCE TO THE FLAG: QUORUM: Mayor Robinson led the Pledge of Allegiance to the Flag. In attendance were Mayor Robinson, Mayor Pro Tem Trouth, Councilmembers Brady, Marcos, and Turner; City Manager Deutsch, Assistant City Manager Fitzwater, City Attorney Levan, City Clerk Hernandez, Staff, and the Public. CITIZEN PARTICIPATION: Mr. Gary Allen, Chairman of the Environmental Advisory Committee, highlighted one of the city s current environmental programs; the Energy Audit program for seniors which offers a $100 rebate for seniors to cover the cost of completing a BGE Home Performance with Energy Star Audit. PRESENTATIONS: A. Teacher of the Month Award (January, February) Ms. Nikita Thelwell of the Bowie Education Committee presented the Teacher of the Month Award to Adebisi Babayemi from High Bridge Elementary School for the month of January and Angela Grooms from Whitehall Elementary School for the month of February. All teachers will receive a dinner for two voucher from Texas Roadhouse in Bowie and from the City of Bowie a Certificate of Recognition. CONSENT AGENDA: Councilmember Marcos moved the approval of Consent Agenda Items: A) Approval of January 6 Meeting Minutes; B) Approval of Resolution R-4-14 Authorizing the Reimbursement of Funds to the Bowie Volunteer Fire Department and Rescue Squad, Inc.; C) Introduction of Resolution R-7-14 Adnell Woods-Huntington City Annexation; D) Introduction of Ordinance O-2-14 Amending the Adopted Budget for the Fiscal Year Beginning July 1, 2013 and Ending June 30, 2014, as Embodied in Ordinance O-2-13 and Amended by Ordinance O-1-14, to Appropriate Funds for the Following Projects and Purchases: to Complete the Installation of the HVAC System and Replacement of the Boiler System at the Belair Mansion and to Reimburse the Bowie Volunteer Fire Department for Thirty Percent of the Cost of Two Pumper Trucks; E) Approval of Letter Re: Proposed FY 2015 Board of Education Budget. Councilmember Brady seconded the motion and it carried unanimously.

6 February 3, NEW BUSINESS: A. Sheriff s Briefing Prince George s County Sheriff Melvin High briefed Council on improved security measures in the courthouses, reduction in backlogs of warrants and partnership with the State Office of Child Support Enforcement in the collection of child support. A copy of the power point presentation is on file in the City Clerk s office at City Hall. Following comments from Council, Mayor Robinson thanked Sheriff High for taking the time to update Council. B. Auditor s Presentation Mr. Dan Kenney with audit firm CohnReznick LLP presented a review of the City s finances for Fiscal Year 2013; a copy of the reports is on file in the City Clerk s office at City Hall. In the opinion of the audit firm, the City s financial statements present fairly, and are in accordance with generally accepted accounting principles. Mayor Robinson thanked Mr. Kenney for his report and City staff for its work. C. Cell Tower at Benjamin Tasker Middle School Ms. Maureen Smith, with Milestone Communications, briefed Council on a proposed cell tower installation at Benjamin Tasker Middle School for Verizon Wireless LLC. Mayor Robinson asked if the additional locations in Bowie are also in the process of having towers installed. Ms. Smith responded that they are not; they are on the available list if any carriers see the need to increase their frequencies in those areas. Councilmember Turner would like to know how Milestone sends their notifications to citizens about the installations of the towers. Ms. Smith replied that they send out mailers to HOAs, post on their website and social media and also hold a briefing meeting. Councilmember Trouth asked why elementary schools are not sought for installation of the towers. Ms. Smith responded that elementary schools are generally in smaller parcels and makes it difficult to meet the setback requirements. Mayor Robinson thanked Ms. Smith for her presentation. ADJOURNMENT: Mayor Pro Tem Trouth moved to adjourn the City Council meeting and move into Closed Session under State Government Article (a)(3): To consider the acquisition of real property for a public purpose and matters directly related thereto and Article (a)(9): To conduct collective bargaining negotiations or consider matters that relate to the negotiations. Councilmember Brady seconded the motion and it carried unanimously. The meeting was adjourned at 9:25 p.m. Respectfully submitted, Awilda Hernandez, CMC City Clerk

7 WRITTEN STATEMENT FOR CLOSING A MEETING UNDER THE OPEN MEETINGS ACT s I1 I Date2 Time Location t fh j 1 Motion to close meeting made by lgdf I Seconded by Members voting in favor JI ISi lvrn DU 7 fca Opposed Abstaining Absent c rr STATUTORY AUTHORITY TO CLOSE SESSION Stats Governmant Article a chack all that apply 1 To discuss the appointment employment assignment promotion discipline demotion compensation removel resignation or performance evaluation ot appointees employees or officials over whom this public body has jurisdiction or any other personnel matter that affects one or more specific individuals Z To protect the privacy or reputation of individuals conceming a matter not related to public business 3 To consider the acquisition of real property for a public purpose and matters directly related thereto 4 To consider a matterthat concems the proposal for a business or industrial organization to locate expand or remain in the State 5 To consider the investment of public funds 6 To consider the marketing oi public securities 7 To consult with counsel to obtain legal advice on a legal matter 8 To consult with sta consultants or other individuals about pending or potential litigation 9 To conduct collective bargaining negotiations or consider matters that relete to the negotiations 10 To discuss public security if the public body determines that public discussion would constitute a risk to the public or to public security includingi the deployment of flre and police services and staff and fi the development and implementation of emergency plans 11 To prepare administer or grade a scholastic licensing or quali ying examination 12 To conduct or discuss an investigative proceeding on actual or possible cminal conduct 13 To comply with a specific wnstitutianai statutory orjudicially imposed requirement that prevents public disclosures about a particular proceeding or matter 14 Before a contract is awarded or bids are opened to discuss a mattar directly related to a negotiaung strategy or the contents oi a bid or proposal if public discussion or disclosure would adversely impact the ability of the public hody to participate in the competitive bidding or proposal process FOR EACH CITATION CHECKED ABOVE THE REASONS FOR CLOSIN i AN TOPICS TO BE DISCUSSED X rv P ct c r s o c 1 c t 0 pra saa o C CFr t c ctal Persons attending closed session ka SiS c T v v h1 r c u T1 l rjs a IJC fsitw rr This statement is made by y ec Presiding Officer l 71 tl SIGNATURE FOR USE IN MINUTES OF NEXT REGULAR MEETINti TOPICB DISCUS8ED ANO ACTION S TAKEN IF ANY Time clased session adjourned S Appendix C

8 M E M O R A N D U M TO: FROM: SUBJECT: City Council David J. Deutsch City Manager Upgrade of Electrical System Pump Station # Safety Turn R-8-14 DATE: February 5, 2014 Legal notices were placed and bid packages were sent to selected firms for the upgrade of the electrical system at pump station #5, located at Safety Turn. At the close of bidding at 11:00 a.m., Tuesday, February 4, 2014, two bid proposals had been received. Below is a tabulation of the bid proposals received: Urban Francis, LLC Baltimore, Maryland $54,440 Kroeger Electric Company Glen Burnie, Maryland $54,900 This work is being performed in accordance with the Capital Improvement Program for the Wastewater Treatment Plant. The budget for this work is $55,000. The Public Works Department recommends that the bid proposal from Urban Francis, LLC, in the amount of $54,440, be accepted. I concur with the above recommendation to award to Urban Francis, LLC in the amount of $54,440 and request your approval of R DJD:RJH:jt

9 R-8-14 R E S O L U T I O N OF THE COUNCIL OF THE CITY OF BOWIE, MARYLAND ACCEPTING BID FOR THE UPGRADE OF THE ELECTRICAL SYSTEM AT PUMP STATION #5, LOCATED AT SAFETY TURN WHEREAS, advertisements were placed in local newspapers and requests for bid proposals were sent to selected firms for the upgrade of the electrical system at pump station #5, located at Safety Turn; and WHEREAS, at the close of bidding at 11:00 a.m., Tuesday, February 4, 2014, the City received two (2) bid proposals; and WHEREAS, after a careful review of the bid proposal submitted, it was determined that Urban Francis, LLC had submitted a responsible and responsive bid proposal of $54,440. NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Bowie, Maryland, that the Council hereby accepts the bid proposal of Urban Francis, LLC for a total amount of $54,440 and hereby directs the City Manager to sign a contract with Urban Francis, LLC. INTRODUCED AND PASSED by the Council of the City of Bowie, Maryland, at a Regular Meeting on February 18, ATTEST: G. Frederick Robinson, Mayor Awilda Hernandez, City Clerk

10 M E M O R A N D U M TO: FROM: SUBJECT: City Council David J. Deutsch City Manager Purchase of Three (3) Refuse Trucks R-9-14 DATE: February 12, 2014 Legal notices were placed and bid packages were sent to selected firms for the purchase of three (3) refuse trucks. At the close of bidding at 11:15 a.m., Tuesday, February 4, 2014, eight (8) bid proposals were received. Below is a tabulation of the bid proposals: Waste Equipment Sales & Service, LLC Halethorpe, Maryland $436, GranTurk Equipment Company, Inc. Baltimore, Maryland $448, Central Truck Center, Inc. Landover, Maryland $449, Western Star Trucks of Delmarva, LLC Mardela Springs, Maryland $470, TCH Enterprises, Inc. t/a Mid Atlantic Waste Systems Baltimore, Maryland $498, K. Neal International Trucks, Inc. Hyattsville, Maryland $500, Two of the refuse trucks are being purchased in accordance with the Equipment Acquisition and Replacement Schedule for FY14. The third is replacing a truck that was totaled by a fire.

11 Refuse Trucks February 12, 2014 R-9-14 Page 2 of 2 The Public Works Department recommends that the bid proposal from GranTurk Equipment Co., Inc., in the amount of $448,425, be accepted. This amounts to $149, per truck for three trucks. Each of the two trucks shown in the budget was estimated to cost $145,000. We received approximately $103,000 in insurance reimbursement for the third truck, which was totaled by fire. This was the prorated value of that truck. There are sufficient funds in the Equipment Acquisition and Replacement Fund to cover the additional costs for these three trucks. The bid proposal from Waste Equipment Sales & Service, LLC is not being recommended for award as the truck they bid does not meet minimum specifications. In addition, the references they provided were from jurisdictions that have never had the type of truck body that was bid. I concur with the above recommendation to award to GranTurk Equipment Co., Inc., in the amount of $448,425, and request your approval of R DJD:RJH:jt

12 R-9-14 R E S O L U T I O N OF THE COUNCIL OF THE CITY OF BOWIE, MARYLAND ACCEPTING BID FOR THE PURCHASE OF THREE (3) REFUSE TRUCKS WHEREAS, advertisements were placed in local newspapers and requests for bid proposals were sent to selected firms for the purchase of three (3) refuse trucks; and WHEREAS, at the close of bidding at 11:15 a.m., Tuesday, February 4, 2014, the City received eight (8) bid proposals; and WHEREAS, after a careful review of the bid proposals submitted, it was determined that GranTurk Equipment Co., Inc. had submitted the most responsible and responsive bid proposal of $448,425. NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Bowie, Maryland, that the Council hereby accepts the bid proposal of GranTurk Equipment Co., Inc. for a total amount of $448,425 and hereby directs the City Manager to sign a contract with GranTurk Equipment Co., Inc. INTRODUCED AND PASSED by the Council of the City of Bowie, Maryland, at a Regular Meeting on February 18, ATTEST: G. Frederick Robinson, Mayor Awilda Hernandez, City Clerk

13 M E M O R A N D U M TO: FROM: SUBJECT: City Council David J. Deutsch City Manager Professional Services Belair Drive Tank R DATE: February 12, 2014 On October 21, 2013 Council awarded a contract to Titan Industrial Services, Inc. in the amount of $269,550 for the complete cleaning and repainting of the interior surfaces, and the spot cleaning and topcoating of the exterior surfaces with containment, to the 600,000 gallon steel elevated water tank located at 3107 Belair Drive. The work is scheduled to begin on March 1, Professional inspection services will be needed for this project. Per Section 61(b)(4) of the City Charter, the Public Works Department advertised a Notice of Intent to Negotiate for the professional inspection services. Tank Industry Consultants (TIC) submitted a responsive and responsible proposal. TIC is familiar with the project as they prepared the construction specifications. In accordance with City Charter Section 61(b)(4), we are requesting that Council authorize the City Manager to issue a purchase order to Tank Industry Consultants for professional services in the amount of $27,000. This work is being done in accordance with the Capital Improvement Program for the repainting of water storage tanks. I concur with the above recommendation and request your approval of R

14 R R E S O L U T I O N OF THE COUNCIL OF THE CITY OF BOWIE, MARYLAND ACCEPTING A PROPOSAL FOR PROFESSIONAL INSPECTION SERVICES FOR THE COMPLETE CLEANING AND REPAINTING OF THE INTERIOR SURFACES, AND THE SPOT CLEANING AND TOPCOATING OF THE EXTERIOR SURFACES WITH CONTAINMENT, TO THE 600,000 GALLON STEEL ELEVATED WATER TANK LOCATED AT 3107 BELAIR DRIVE WHEREAS, pursuant to Section 61(b)(4) of the City Charter, the Public Works Department advertised a Notice of Intent to Negotiate for professional inspection services for the complete cleaning and repainting of the interior surfaces, and the spot cleaning and topcoating of the exterior services with containment, to the 600,000 gallon steel elevated water tank located at 3107 Belair Drive; and WHEREAS, Tank Industry Consultants submitted a proposal for professional services associated with the rehabilitation of the tank on Belair Drive; and WHEREAS, Tank Industry Consultants is familiar with the project and has provided the same services for the ground water storage tank on Media Lane; and WHEREAS, the proposal submitted by Tank Industry Consultants for professional inspection services is responsive and responsible; and WHEREAS, it is in the best interest of the City to issue a purchase order to Tank Industry Consultants in the amount of $27,000. NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Bowie, Maryland, that the Council authorizes the City Manager to issue a purchase order to Tank Industry Consultants for $27,000. INTRODUCED AND PASSED by the Council of the City of Bowie, Maryland, at a Regular Meeting on February 18, ATTEST: G. Frederick Robinson, Mayor Awilda Hernandez, City Clerk

15 City of Bowie Excalibur Road Bowie, Maryland MEMORANDUM TO: FROM: SUBJECT: City Council David J. Deutsch City Manager Ordinance Supplemental Appropriations for the Annual Budget for the Fiscal Year ending June 30, 2014 DATE: January 17, 2014 Ordinance provides supplemental appropriations for the fiscal year ending June 30, 2014 for the following purposes: 1. Estimated cost of $147,200 is needed to complete the replacement of the HVAC system at Belair Mansion. This contract was awarded to the low bidder whose work was terminated because it was unacceptable. An independent third party engineer Consolidated Engineering (CE) was retained to assess the project and make recommendations of corrective actions that could be taken to complete the work. The immediate corrective measures needed to replace the HVAC are as follows. (a) Removal and replacement of two (2) hot water recirculation pumps. (b) Removal and replacement of incorrect heating and re-heating piping to all air handlers. (c) Installation of new Carrier controls; to allow the new equipment to operate as efficiently as possible and to properly maintain interior air temperature and humidity levels. (d) Replacement of antiquated, inefficient, boiler with a high efficiency boiler system 2. Estimated cost of $259,000 is needed to reimburse the Bowie Volunteer Fire Department (BVFD) for expenditures the organization incurred for purchasing, outfitting, and placing into service two new pumping trucks. City Resolution R provides for the reimbursement of thirty percent (30%) of the total purchase price of each vehicle subject to certain conditions. The BVFD has met the conditions imposed upon them by the resolution. Reimbursable funds will come from the Equipment Acquisition and Replacement Fund reserve of $381,700 and will maintain a remaining balance of $122,700 for future approved contributions. MAYOR G. Frederick Robinson MAYOR PROTEM Diane M. Polangin COUNCIL Dennis Brady + Henri Gardner + James L. Marcos + Isaac C. Trouth + Todd M. Turner CITY MANAGER David J. Deutsch City Hall (30 l) FAX (30 I) TDD (30 I) WEB

16 ORDINANCE JANUARY 17, 2014 The following list provides a break down of the funding sources and uses: CITY OF BOWIE SUPPLEMENTAL BUDGET APPROPRIATION FOR FISCAL YEAR JULY 1, JUNE 30, 2014 General Fund Revenues: Appropriated Fund Balance Total Revenue $ 406,200 $ 406,200 Expenditure Appropriation: Program Supplements Transfer to Capital Project Fund Total Appropriation $ 259, ,200 $ 406,200 Revenues: General Fund Transfer Total Revenues Capital Projects Fund $ 147,200 $ 147,200 Expenditure Appropriations: Belair Mansion Total Appropriations $ 147,200 $ 147,200 Council's approval of Ordinance providing supplemental appropriations for the annual budget for the fiscal year ending June 30, 2014 is requested DJD/HBM

17 O-2-14 ORDINANCE OF THE COUNCIL OF THE CITY OF BOWIE, MARYLAND AMENDING THE ADOPTED BUDGET FOR THE FISCAL YEAR BEGINNING JULY 1, 2013 AND ENDING JUNE 30, 2014, AS EMBODIED IN ORDINANCE O AND AMENDED BY ORDINANCE O-1-14, TO APPROPRIATE FUNDS FOR THE FOLLOWING PROJECTS AND PURCHASES: TO COMPLETE THE INSTALLATION OF THE HVAC SYSTEM AND REPLACEMENT OF THE BOILER SYSTEM AT THE BELAIR MANSION AND TO REIMBURSE THE BOWIE VOLUNTEER FIRE DEPARTMENT FOR THIRTY PERCENT OF THE COST OF TWO PUMPER TRUCKS WHEREAS, the City Council of the City of Bowie, Maryland (hereinafter, the City ) adopted Ordinance Number O appropriating funds for the several objects and purposes for which the City had to provide for the Fiscal Year beginning July 1, 2013 and ending June 30, 2014; and WHEREAS, in accordance with Section 45 of the City Charter, no public money may be expended without having been appropriated by the City Council; and WHEREAS, amendments to the City s Adopted Budget are necessary to appropriate $406,200 from the Appropriated General Fund balance for the purposes for which they were necessary, as they are not included in Ordinances O or O WHEREAS, it has become necessary to appropriate addition funds to replace portions of HVAC system and the boiler system at the Belair Mansion costing $147,200; and WHEREAS, the Bowie Volunteer Fire Department as requested reimbursement of thirty percent of the cost to replace two pumping trucks totaling $259,000; Section 1. NOW, THEREFORE, BE IT ORDAINED AND ENACTED, by the Council of the City of Bowie, Maryland that the Budget for the Fiscal Year Beginning July 1, 2013, Asterisks * * * [Brackets] : Indicate matter retained in existing law but omitted herein : [Indicate matter deleted from existing law]

18 2 O-2-14 and Ending June 30, 2014, as adopted by Ordinance O and amended by O-1-14 and O-2-14, is hereby amended as follows: ESTIMATED REVENUES * * * GENERAL FUND * * * AMOUNT Appropriated Fund Balance $ [879,900] $ 1,286,100 * * * TOTAL REVENUES $ [44,262,700] $ 44,668,900 * * * APPROPRIATIONS BY ACTIVITY Emergency Management $ [257,800] $ 516,800 Transfers [3,224,600] 3,371,800 * * * TOTAL APPROPRIATIONS $ [44,262,700] $ 44,668,900 ESTIMATED REVENUES CAPITAL PROJECTS FUND * * * AMOUNT Transfer from General Fund $ [1,314,400] $ 1,461,600 TOTAL REVENUES $ [5,715,500] $ 5,862,700 * * * APPROPRIATIONS BY ACTIVITY Belair Mansion [338,100] 485,300 TOTAL APPROPRIATIONS $ [5,715,500] $ 5,862,700 Section 2: BE IT FURTHER ORDAINED, that this ordinance shall become effective thirty (30) days after its enactment by the Council of the City of Bowie, Maryland provided that a fair summary of this Ordinance is published at least once prior to the date of passage and at least once within ten (10) days after the date of passage in a newspaper having general circulation in the City. INTRODUCED by the Council of the City of Bowie, Maryland, at a Regular Meeting on February 3, Asterisks * * * [Brackets] : Indicate matter retained in existing law but omitted herein : [Indicate matter deleted from existing law]

19 3 O-2-14 PASSED by the Council of the City of Bowie, Maryland, at a Regular Meeting on February 18, G. Frederick Robinson Mayor Approved as to Form and Legal Sufficiency Attest: Elissa D. Levan City Attorney Awilda Hernandez City Clerk Asterisks * * * [Brackets] : Indicate matter retained in existing law but omitted herein : [Indicate matter deleted from existing law]

20 L f i J la Ii Ercaiibur Road 3owie lar land MEMORANDUM TO City Council FROM David J Deutsch ity Manager SUBJECT Urban Greening Cost Share Program DATE February I Introduction On July the Bowie City Council passed ResolutionR56 12 recognizing the importance of trees to the City The cunent tree canopy of the City is 42 R56 12 established a new tree canopy goal of45 for the City Trees serve numerous valuable purposes in an urban environment They reduce stormwater runoff improve air quality create habitat for wildlife prevent stream channel erosion decrease building energy use buffer noise supply shade and increase property values In November 2011 prior to the resolution the City hired Applied Ecological Services to prepare a comprehensive Urban Greening Strategy Report Also in 2009 the University of Vermont examined the City s existing and possible urban tree canopy and issued a report Results of both reports stressed that the greatest opportunity for planting trees exists on residential parcels Thus in order to achieve a 45 tree canopy the City must focus on encouraging residents to plant trees on their own properties For FY14 the City approved to assist homeowners with tree planting and to develop an Urban Greening Cost Share Program In response staff has drafted the following proposed residential tree rebate program that will reimburse 100 to the first 100 residents that plant a tree on their property between March l 2014 May II Project Timeline Tree planting rebates will be available from March 1 to May 31 S 2014 or until funds are exhausted Funds will be distributed during this time because trees can be successfully planted during these months local nurseries have more trees in stock during spring months and the month of April coincides with Earth Day which will help bring attention i i e iz i i si fit

21 r Urban Greening 2 to the program Marketing through local news sources for the program will begin in March and continue for the duration of the program III Rebate Structure The program in olves a partnership with Patuxent Nursery They will be able to distribute 100 rebates to customers Patuxent Nursery is accessible to Bowie residents and has the size and types of native canopy trees that support the proposed program s goals There will be twelve ypes of trees that will be eligible for the rebate and for certain tree species cultivars are acceptable A description of each of these tree species is included in an attachment These species were selected because they are native have a large canopy are medium fast growing are not prone to disease or have cultivars not prone to disease and are known to adapt well in urban or lawn environments The rebate will be 100 and only one rebate per household will be allowed The tree purchased must be at least 2 caliper inch the trunk of the tree at 6 inches above the soil must be at least 2 inch thick The rebate will apply towards the tree itself or the delivery planting costs of a tree purchased as long as combined costs amount to at least 100 after other rebates and coupons are applied The City tree rebate can be used in conjunction with the State of Maryland s Marylanders Plant Trees coupon program However the State of Maryland program requires that the rebate does not bring the total cost of the tree below 50 To help further clarify if a tree itself costs 130 and 70 to deliver the tree and plant it at a resident s house the total cost is 200 The resident could get 100 rebate from the City of Bowie and a 25 rebate from the State of Maryland The total out of pocket cost for the resident would be 75 Another example if a trees costs 100 and the homeowner is planting the tree the resident could get a 100 rebate from the City but not the 25 rebate from the State The total out pocket cost for the resident is 0 of In order to track distributed rebates at the nursery Patuxent Nusery will be given 100 rebate application forms to be distributed to City of Bowie residents that request to apply for the rebate Applications distributed will be given on a first come first serve basis The application form will ask for contact information permission to post the resident s name in City media sources and a signature saying they pledge to maintain the tree After completion of the application form a tree rebate checklist will be provided to the resident from the nursery that outlines steps to get their rebate and provides where to find resources for tree planting tree maintenance and calculating the environmental benefit of their tree The nursery will be required to maintain a copy of the tree purchase delivery receipt and keep a duplicate copy of the application form Those documents will either be mailed or picked up by City staff every week during the duration of the rebate program To complete the application and in order to verify the tree was planted the resident will have to take a photo of the tree planted on their property and send it in to klarson or Ms Kristin Larson City Hall Planning Department or cityofbowie Excalibur Road Bowie MD by June Once a copy of the application the purchase receipts and photo are all received City staff will verify that the applicant is a resident within the incorporated limits of the City and a check will be mailed to the resident within 2 4 weeks If the verification photo is not sent to the City by specified date the resident forfeits their rebate

22 Urban Greening 3 IV Recommendation Staff recommends that the proposed Urban Greening Cost Share Program be approved to begin in March 2014 Attachment Description of Eligible Tree Species for Rebate 3 pages City of Bowie Tree Rebate Checklist 1 page City of Bowie Tree Rebate Application Form 1 page

23 Urban Greening 4 Description of Eligible Tree Species As provided from the Recommended Tree List from the Marylanders Plant Trees Program Birch River Betula nigra Recommended Cultivars Heritage 5ummer Cascade Height Spread Pyramidal in youth and rounded with age Often grown multistemmed Best adapted to moist soils Handsome tree used as specimen in parks and lawns Catkins are used by redpolls and pine siskins Foliage is used by browsers Dogwood American Flowering Cornusflorida Height 20 Spread Small tree with flat topped crown Place in well drained soil Full sun to partial shade Has character in all four seasons Excellent as specimen tree or used on the corner of a house Bright red berries are an important food source for songbirds including evening grosbeak cardinals robins and cedar waxwings Elm American Ulmus Americana Recommended Cultivars Princeton Valley Forge Height spread This large graceful spreading medium to fast growing tree can reach to a height of 80 feet It is well suited to lawns and urban landscapes It prefers deep rich soils but grows well in a variety of conditions and is ph and salt tolerant Holly American Ilex opaca Height Spread Dense pyramidal in youth opening up with age Plant in moist well drained soil Full sun or partial shade Use one male for every three females Use as specimen plant or in groupings Many cultivars Used extensively by many songbirds including thrushes mockingbirds catbirds bluebirds and thrashers Foliage provides cover for songbirds and mammals Oak Northern Red Quercus rubra Height Spread Habit is round topped and symmetrical Full sun Prefers loamy well drained soils Fast growing tree for lawns parks and estates Acorns are at the top of the food preference list for wood ducks pheasants grackles jays nuthatches thrushes woodpeckers rabbits foxes squirrels and deer

24 Urban Greening 5 Oak Pin Quercus palustris Recommended Cultivars Crownright Sovereign Height Spread Strongly pyramidal with descending branches One of the faster growing oaks Full sun Tolerates wet soils but is adaptable to many soils types Most widely used oak for landscaping Used on lawns parks golf courses and around commercial buildings Acorns are at the top of the food preference list for wood ducks pheasants grackles jays nuthatches thrushes woodpeckers rabbits foxes squirrels and deer Oak White Quercus alba Height Spread Classic oak form with strong branches Pyramidal in youth becoming broad and rounded with wide spreading branches Transplant as small tree Prefers moist well drained soils Difficult to obtain from nurseries Sometimes available as seedling Worthwhile tree for large areas Acorns are at the top of the food preference list for wood ducks pheasants grackles jays nuthatches thrushes Oak White Swamp Quercus bicolor Height Spread Swamp white oak tolerates salt drought and soil compaction in urban environments It is transplanted more readily than most other white oaks The acorns are eaten by a wide variety of wildlife Oak Willow Quercus pellos Height Spread Fast growing oak with willow like foliage Transplants more successfully than most oaks and becomes established quickly Good shade tree Full sun or semi shade Easily grown in wet soils Acorns are at the top of the food preference list for wood ducks pheasants grackles jays nuthatches thrushes woodpeckers rabbits foxes squirrels and deer Redbud Eastern Cercis Canadensis Recommended Cultivars Forest Pansy Appalachian Red Height Spread Small tree with rounded crown pink to purplish flowers in early spring Heart shaped leaves are reddish at emergence become dark green then yellow in the fall Likes moist well drained soils Full sun to light shade Can be used as a street yard or border tree Requires little pruning after lower branches have been removed for clearance Limited wildlife value

25 4 i i Urban Greening 6 Red Cedar Eastern Juniperus virginiana Height Spread 820 Medium rate of growth Tolerant of adverse conditions Prefers deep moist soils Will tolerate shade only in youth Handsome reddish brown bark Produces small cones Good ornamental that is also useful for windbreaks shelter belts hedges and topiary work Twigs and foliage aze eaten by browsers Seeds are eaten most extensively by cedar waxwings Evergreen foliage provides nesting and roosting cover for sparrows robins mockingbirds juncos and warblers r Tupelo or Gum Black Nyssa sylvatica Height Spread Pyramidal in youth and irregularly crowned at maturity Prefers moist well drained acid soils Full sun or semi shade Deep taproot Spectacular fall colors make it a fine choice as a street tree in residential areas Tolerates seacoast conditions Fruit is relished by many songbirds Users include wood ducks robins woodpeckers thrashers flickers and mockingbirds f f f

26 1 F s s t i Urban Greening a City of Bowie Tree Rebate Checklist 1 Purchase your tree Patuxent Nursery 2410 Crain Hwy will be providing 100 rebates to City of Bowie residents on a first come first served basis One 100 rebate allowed per household that can apply towards the tree itself or the delivery planting costs of a tree purchased as long as combined costs amount to at least 100 after other rebates and coupons are applied 2 Fill out application form for the City of Bowie Leave information form and copy of receipt with Patuxent Nursery 3 Plant and learn about your tree For planting and tree maintenance information visit http www trees maryland gov plant asp Trees provide numerous benefits such as saving you money on AC costs providing City stormwater management and cleaning the air we breathe Calculate your tree s benefit at http www trees maryland gov calculator a 4 Send in a photo of the purchased tree planted on your property to complete your application Send to klarson cr cityofbowie org or mail to Ms Kristin Larson City Hall Planning Department Excalibur Road Bowie MD Please send in your photo as soon as possible to get your rebate All photos must be received by June Get your rebate Within 2 4 weeks of receiving your tree photo the City of Bowie will verify your application and senda100 rebate to the mailing address you provided t j

27 Urban Greening g f x 1 t QGRp fr l o ut Thank you for participating in the City of Ma Bowie s Tree Rebate Program Please provide the following information to process your 100 rebate The address you provide below is the address where the 100 rebate check will be sent j Full Name Address Clh State Zip Phone Important You must reside within the limits of the incorporated City of Bowie to receive this rebate Note if you are unsure please visit the City s mapping application at http maps cityofbowie or gisviewer eyternal and type in your address to see if it is within City boundaries or call the City s Sustainability Planner at to verify Tree Species Purchased Total Cost of Tree and Delivery minus coupons if used Tree Size caliper inch I hereby verify that the above information is true to the best of my knowledge and I pledge to plant and take care of the tree purchased by providing maintenance such as watering mulching and removing weeds You are greatly helping your community by planting a tree and the City of Bowie would like to recognize your contribution Please mark yes below if you will allow the City of Bowie to recognize you by name in City of Bowie newsletters and on the City website for your contribution to the City s Tree Canopy Yes No Signature Here k

28 Memorandum To: David J. Deutsch, City Manager From: John K. Nesky, Chief of Police Date: February 12, 2014 Subject: Council Update Attached please find the information that will be reported to Council during the Police Department update on February 18th. In addition to the attached reports I will cover the following material. Staffing Authorized 57, Actual 55 Speed Camera Police Activities Crime Trends Community Services Update on contract Traffic Unit, CID, DRT Stolen Autos, HVAC Thefts, Commercial Burglaries Explorers, RAD, Senior Safety, Special Olympics Call Center Strategic Plan

29 COMMUNITY SERVICE UNIT OVERVIEW Community Service Unit attended 18 Homeowners Association meetings. The City of Bowie Police Department has added 2 additional Neighborhood Watch groups for a total of 63. We are actively recruiting new businesses to participate in our Business Watch Program. We have our Business Information Network up and running with a total of 15 businesses signed up. We hosted 8 RAD courses in 2013; as well as 1 Advanced RAD course. There are 2 upcoming classes in Feb/Mar We have presented at the Bowie Senior Center on Senior Safety and plan to offer a Senior Workshop at Pin Oak Senior Community We have participated in a Bullying Summit offered by County Councilwoman Ingrid Turner (Bowie High). We partnered with the Drug Enforcement Agency Baltimore Field office to host a Drug Take Back initiative April 28, 2013 and collected approximately 265 pounds of prescription drugs. We have an upcoming Take Back initiative scheduled for April 26, Our 2013 National Night Out event was held in August and was attended by approximately 2500 people. School Resource Officer (SRO) Program SRO Mentoring Program (Helps Bowie High School students deal with challenging issues such as anger, bullying, teen violence, life without gangs) We are working on a Teen Summit (partnering with school and Bowie studio) SRO speaks with 10 th -12 th grade classes about gangs and bullying SRO attends Parent Teacher Association meetings to educate parents and staff about important issues such as recognizing signs of bullying and truancy. We are working on a Trading Places event. City Council Presentation February 18, 2014 Page 2

30 TRAFFIC DIVISION 2013 OVERVIEW Right Turn on Red Enforcement 23 citations 64 warnings Pedestrian Crossing Violations Plainclothes officers were used to legally cross at marked crosswalks. Vehicles that did not yield for the pedestrian were stopped by waiting uniformed officers and issued violations. We ve done this once in 2013 and a second time in January 2014 with the following results. 10 citations (November 2013) 12 citations (January 2014) Stop Sign on 11 th Street 22 citations 500 educational fliers distributed Variable message board deployed for 14 days Tow Truck Enforcement Midnight Commercial Motor Vehicle (CMV) enforcement led to 2 unregistered tow truck operators claiming to be contracted repo men. Both vehicles were unlicensed to operate in the County and one was registered out of New York. Neither of the operators had bank repo paperwork, the drivers were issued citations for their violation and the vehicles were taken out of service. The information was requested by a task force and the County police tow truck enforcement unit. Commercial Motor Vehicle (CMV) Enforcement We participated in 2 CMV task force operations working with Maryland State Police, Prince George s County, Montgomery County, Howard County and the State Highway Administration. During these enforcement waves, tractor trailers and other commercial vehicles were stopped and inspected for safety violations. BPD Traffic Unit officers were responsible for 64 CMV inspections for the 2013 calendar year. Fatal Crash Investigations Traffic Unit investigated 2 fatal crashes in 2013; one was a single vehicle crash on Central Ave. and Devonwood Dr. The cause was determined to be a medical emergency. The second fatal crash was in front of Benjamin Tasker Middle school involving 5 vehicles. This accident is still under investigation, but all indications are leading to a medical emergency. City Council Presentation February 18, 2014 Page 3

31 5 Search Warrants Executed / 1 Attempted: DIRECTED RESPONSE TEAM (DRT) 2013 OVERVIEW & 2014 YTD ACTIVITIES Address: 2502 Kennett Lane Date: 3/29/13: 2502 Disposition: 5 arrests / CDS (Marijuana, Cocaine, Heroin, Paraphernalia) Address: 1809 Peachtree Lane Date: 5/22/13 Disposition: 2 arrests / CDS (Paraphernalia packaging materials) Address: Sandal Lane Date: 9/27/13 Disposition: 1 arrest / CDS (Heroin, Marijuana, Xanex) Address: Stonehaven Lane Date: 11/4/13 Disposition: Residents vacated day before warrant was to be executed / CDS related Address: 1254 Patriot Lane Date: 2/4/14 Disposition: 2 arrests (charges pending for additional suspect)/cds (Marijuana, Paraphernalia) Address: Piller Lane Date: 2/6/14 Disposition: Charges pending / CDS (Marijuana, Paraphernalia) Other Highlights: February: 2 Greenbelt residents were charged in the 2012 holiday season Package Theft scheme. September: Bowie resident charged with Possession with Intent to Distribute after vehicle stop in Old Bowie. 3.2 grams crack cocaine, 2.7 grams Marijuana and CDS paraphernalia recovered. November: Chesapeake Beach resident charged with CDS possession after vehicle stop at Town Center. 3.3 grams Heroin and CDS Paraphernalia were recovered DRT Unit is currently working with Criminal Investigation Division (CID) to combat a spike in Commercial B&E s. No Commercial B&E s reported since the operation commenced. 9 additional arrests during the year for Marijuana possession. City Council Presentation February 18, 2014 Page 4

32 CRIMINAL INVESTIGATION DIVISION (CID) 2013 OVERVIEW & 2014 YTD ACTIVITIES Cases Assigned for Investigation 84 Cases assigned 33% Closed by arrest, exceptionally or unfounded (returned/located missing persons) Citizen Contacts 354 Cases 297 Closed/Suspended 57 Open Other Highlights: November/December, the City had a large number of package (UPS/FedEx) thefts from residences. CID enlisted the assistance of the Directed Response Team (DRT) Unit, which resulted in 2 arrests CID is currently working with DRT Unit to combat a spike in Commercial B&E s. No Commercial B&E s reported since the operation commenced.. City Council Presentation February 18, 2014 Page 5

33 BOWIE POLICE DEPARTMENT CRIME & CITATION STATISTICS Residential Burglary Reports Commercial Burglary Reports Assault Reports Auto Theft Reports Robbery Reports Theft Reports Moving Violations 819 ** Photo Enforcement Citations 0* 0* 0* 26125* Area Checks 2271 ** Total Police Calls for Service BPD Handled Calls for Service 4692 ** *Photo Enforcement Program began May 2010 ** May-September only City Council Presentation February 18, 2014 Page 6

34 ASSAULT STATS VS 2012 SIMPLE SIMPLE 2012 AGGRAVATED AGGRAVATED DOMESTIC/FAMILY OTHER TOTAL ARRESTS MADE City Council Presentation February 18, 2014 Page 7

35 THEFT STATS VS THEFT THEFT EMBEZZL EMBEZZL FRAUD FRAUD SHOP SHOP THEFT FROM THEFT FROM (MISC (MISC) EMENT EMENT FORGERY FORGERY LIFTING LIFTING AUTO AUTO TOTAL TOTAL JAN FEB MAR APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL City Council Presentation February 18, 2014 Page 8

36 (On Scene Time-Dispatch Time-Incident Time) City of Bowie TOTAL CALLS FOR SERVICE TOTAL CALLS 2012 TOTAL CALLS 2013 AVG. MIN. CALL HELD 2012 AVG. MIN. CALL HELD 2013 AVG. RESPONSE TIME 2012 AVG. RESPONSE TIME 2013 JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL 22, City Council Presentation February 18, 2014 Page 9

37 (On Scene Time-Dispatch Time-Incident Time) City of Bowie PRIORITY CALLS FOR SERVICE TOTAL CALLS 2012 TOTAL CALLS 2013 AVG. MIN. CALL HELD 2012 AVG. MIN. CALL HELD 2013 AVG. RESPONSE TIME 2012 AVG. RESPONSE TIME 2013 JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL City Council Presentation February 18, 2014 Page 10

38 (On Scene Time- Dispatch Time-Incident Time) City of Bowie NON-PRIORITY CALLS FOR SERVICE TOTAL CALLS 2012 TOTAL CALLS 2013 AVG. MIN. CALL HELD 2012 AVG. MIN. CALL HELD 2013 AVG. RESPONSE TIME 2012 AVG. RESPONSE TIME 2013 JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL City Council Presentation February 18, 2014 Page 11

39 (On Scene Time- Dispatch Time-Incident Time) City of Bowie TOTAL CALLS FOR SERVICE Year Total Calls Average Min Held Average Response Time , , , , , , City Council Presentation February 18, 2014 Page 12

40 (On Scene Time- Dispatch Time-Incident Time) City of Bowie PRIORITY (911) CALLS FOR SERVICE Year Total Calls Average Min Held Average Response Time City Council Presentation February 18, 2014 Page 13

41 (On Scene Time- Dispatch Time-Incident Time) City of Bowie NON-PRIORITY CALLS FOR SERVICE Year Total Calls Average Min Held Average Response Time , , , , , , City Council Presentation February 18, 2014 Page 14

42 Bowie Police Department Citizen Complaints Calendar Year 2013 Complaint Type Admin. Closed Exonerated Not- Sustained Sustained Unfounded Unreported Misconduct Open Total Excessive Force Officer Involved Shooting Policy Violations Discourtesy Grand Total Disposition Type: 1. Administratively closed: When investigations are completed and non-disciplinary actions, such as training or counseling, are provided. 2. Exonerated: When investigation determines that the incident did occur, but the actions of the accused were justified, lawful and proper. 3. Not-Sustained: When an investigation fails to disclose sufficient evidence to prove or disprove an allegation. 4. Sustained: When the investigation discloses sufficient evidence to establish a prima facia case with respect to the allegations of misconduct. 5. Unfounded: When the investigation indicates that the alleged acts did not occur. City Council Presentation February 18, 2014 Page 15

43 CITY OF BOWIE, MARYLAND MID YEAR BUDGET REVIEW FEBRUARY 18, 2014

44 City of Bowie Excalibur Road Bowie, Maryland February 18, 2014 Honorable Members of the Bowie City Council: I am pleased to submit for your review the Fiscal Year mid-year budget review. The report covers all City funds, and contains financial summaries as well as reports concerning the status of the objectives committed to in the Budget. We tend to focus on the General Fund, since this represents the bulk of our operations and it is the fund that determines the real estate property tax rate. By June 30, 2014, General Fund revenues are projected to be approximately $0.20 l million under budget and expenditures approximately $1.4 million under budget. The City has a history of strong financial performance and continues to be in a strong financial position. This report also indicates the status of each department' s objectives. It is hoped that this programmatic information will illuminate many significant accomplishments, as well as provide a schedule for the completion of other objectives in the remaining months of the fiscal year. I look forward to assisting Council in your re view of the Fiscal Year midyear budget review. 9-~ }-9-v4t David J. Deutsch City Manager MAYOR G. Frederick Robinson MAYOR PROTEM Isaac C. Trouth COUNCIL Dennis Brady+ Henri Gardner + James L. Marcos+ Diane M. Polangin +Todd M. Turner CITY MANAGER David J. Deutsch City Hall (301) FAX (30 1) TOO (30 1) WEB