Publication Efficiency at DSI FEM CULS An Application of the Data Envelopment Analysis

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1 Publication Efficiency at DSI FEM CULS An Alication of the Data Enveloment Analysis Martin Flégl, Helena Brožová 1 Abstract. The education and research efficiency at universities has always been very imortant factor. Educational institutions as university deartments receive financial resources according their successful erformances. In our contribution we comiled the model of the Data Enveloment Analysis for evaluating ublication and research efficiency at Deartment of Systems Engineering, Faculty of Economics and Management, Czech University of Live Sciences Prague in the eriod Measured units are deartment academic staff divided into four categories as Ph.D. students, Lecturer staff + Technical workers, Associate rofessors and Professors. The attention is also aid to changes in the staff osition during the evaluated eriod. The model oututs are oints from ublication and research activity. According to the inut and outut form various versions of the basic model were calculated and the results were analysed. Keywords: Data Enveloment Analysis, Research and Develoment results, ublication activity, Malmquist index. JEL Classification: C61, C65 AMS Classification: 90B50, 90C90 1 Introduction The methods for evaluation of the Research and Develoment results (R&D) are intensively discussed within the field of scientific olicy. The main goal of evaluation is to rovide information on research results that were created due to financial suort from ublic resources, and also to gain an insight into the efficiency of such financing. The roblem of R&D erformance is also discussed at the Czech University of Life Sciences Prague (CULS) and its faculties and deartments. The result of this discussion at the Faculty of Economics and Management (FEM) is the Motivation Programme [9] which was introduced in The rogram aims are to stimulate ublication and research activity of the all academics. The quantitative evaluation of the organisation has direct imlications for financing universities, research organisations and others. From this oint of view, the achieved scores indicate the scientific roductivity of the organisation. Desite the fact that the official evaluation has many weaknesses, a different tool is not available to enable R&D results to be quantitatively evaluated on the same level of exactness and comlexity as the current system. The official evaluation rocess is based on formalised rocedure which distinguishes between two categories of results [1]: Results of basic research books, aers in scientific journals, conference roceedings; Results of alied research atents, rototyes, industrial designs, mas, certified methods, software. Each of these results is ascribed a score, such as 20 oints for a book, a aer in a journal of the imact factor (IF) receives a score within the interval (according to the journal ranking), and certified methods aroved by a State administration body are valued at 40 oints, etc. The evaluation is carried out for each organisation (such as a university), whereby the organisation gains the relative share equal to the share of the authors who created the outcome and are affiliated to the given organisation. In our contribution we roose to use the model of the Data Enveloment Analysis (DEA) for evaluating ublication and research efficiency and we show its alication at Deartment of Systems Engineering, Faculty of Economics and Management, Czech University of Live Sciences Prague (DSI FEM CULS) in the eriod 1 Czech University of Live Sciences in Prague, Faculty of Economics and Management, Deartment of Systems Engineering, Kamycka 129, Praha 6 Suchdol, flegl@ef.czu.cz, brozova@ef.czu.cz

2 Academic staff of deartment is divided into four categories as Ph.D. students, lecturer staff + technical workers, associate rofessors and rofessors are Decision Making Units (DMUs). The attention is also aid to changes in the staff osition during the evaluated eriod. The model oututs are oints from ublication and research activity. DEA models for three eriods and the Malmquist index are calculated. The results of the models are also interreted in a grahical form. 2 Materials and Methods 2.1 Efficiency measuring in educational institutions The reliability of the results deends on the accurate selection of the data best adated to the objective of the study. Bessent et al [2] ointed out the major roblems in educational efficiency measurement which are also imortant in rocess of R&D evaluation: Obtaining data to secify adequate inut measures; Obtaining data to secify oututs that were not limited to cognitive test results; Difficulties in communicating the results to those affected by them. It is ossible to find many scientific studies based on measuring efficiency in educational environmental. Worthington [11] summarises the aroaches which have been used for measuring efficiency in educational institutions (high schools, universities, study rogramme efficiency, etc.) between 1981 and The DEA method was the dominant method of the educational efficiency measurement. These DEA models mainly contain the number of teaching, administrative and suort staff as the inuts. The oututs are thus the aers and letters in academic journals, authored/edited books, ublished works [6]. Kao and Hung [7] comiled model for measuring deartment efficiency. Model contains ersonnel, oerating exenses and floor sace as the inuts. The oututs were total credit hours, ublications and external grants. Jablonský [4] resented the DEA model for measuring resources allocation among university deartments. The model contains the number of hours of direct and indirect teaching and the quality of research as the oututs. DEA models for measuring deartmental efficiency can also be focused on imroving teaching erformance. Montoneri et al [8] used the richness of course contents and the diversity of accessed multile teaching channels as the inuts. The oututs were thus the ositive degree of teaching attitude and students learning erformance. 2.2 Data Enveloment Analysis Method DEA evaluates DMUs against the best DMUs with the idea: if some DMU can roduce a certain level of outut utilizing certain level of inut, another DMU of equal scale should be caable of doing relatively the same. DEA is a nonlinear rogramming model for the estimation of roductive efficiency of DMUs based on relationshi between multile oututs and multile inuts. These oututs and inuts are usually of various characters and of variety of forms which are difficult to measure. The DEA measure of the efficiency of any DMU is obtained as the maximum of a ratio of weighted oututs to weighted inuts subject to the condition that the similar ratio for every DMU is less than or equal to 1. The simlest DEA model assumes constant returns to scale, this model is called CCR model according to its th authors Charnes, Cooer, and Rhodes [3]. Let y be the amount of the j outut from unit k, and x be the jk th th amount of the i inut to the k unit. Using the CCR model the DMU efficiency of a articular unit H is calculated using the following linearization of original DEA model. Primal and dual CCR outut oriented models are formulated as: Primal model subject to m m Φ = v x MIN (1) H ih ih i = 1 n j= 1 u ih ik jk i = 1 j = 1 n y = 1 v x u y 0,, 2,, u 0, j = 1, 2,, n a v 0, i = 1, 2,, m. ih ik (2)

3 Dual model subject to z H MAX (3) λkh xik xih, i = 1, 2,, m z y λ y 0, j = 1, 2,, n H kh jk λkh 0,, 2,, The decision variables u = ( u,, ) and v ( v,, ) 1 u m = are the weights given to the m oututs and to 1 the n inuts resectively. To obtain the relative efficiencies of the all units, the model is solved for one unit at a λ = λ,, are the weights given to the efficient DMUs for creating virtual λ time. The decision variables ( ) 1 (efficient) DMU corresonding to non efficient DMU. The inuts and oututs of virtual DMU are calculated used the formulas: x ih = ΦH xih s ih, i = 1,...,m + (5) y = y + s, j = 1,...,n or where s ih and + ih kh ik kh jk v n x = λ x, i = 1,..., m s are slacks in the dual constraints. y = λ y, j = 1,..., n The constant returns to scale describes the individual constant ability of ublication and research work. Outut orientation of the model means that results exlicitly show the necessary augmentation of oututs with the same amount of inuts. This model orientation reflects the ossibility of DMUs to imrove his/her research activity. Analysis of changes of DMU s efficiency over time is based on the Malmquist index [4], which can be used for the investigation of the causes of efficiency change. Malmquist index is defined with constant returns to scale, which allows suosing the same technology in both eriods. This convention enables Malmquist index with outut orientation quantifies change of efficiency of DMU between eriod t and eriod t+1 and can be formulated as follows M x y x y t t t + 1 t + 1 (,,, ) t t t where D ( x, y ) is efficiency in the eriod t and D x y t t + 1 t+ 1 (, ) t t t t t + 1 t + 1 D ( x, y ) D ( x, y ) = t + 1 t t t + 1 t + 1 t + 1 (7) D ( x, y ) D ( x, y ) t + 1 t+ 1 t + 1 D ( x, y ) efficiency in eriod t+1, is efficiency in the eriod t+1 considering efficiency frontier in eriod t and t + 1 t t D ( x, y ) is efficiency in eriod t considering efficiency frontier in eriod t+1. Malmquist index greater than 1 indicates roductivity gain; Malmquist index less tahn 1 indicates roductivity loss; and Malmquist index equal to 1 means no change in roductivity from time t to t + 1. Authors used Efficiency Measurement System (EMS) software for calculation DEA model [10]. 2.3 Model Data This study fructifies the secondary data from Rejstřík informací o výsledcích/information Register of R&D results (RIV), which is the key database for the evaluation of scientific work in the Czech Reublic. The evaluation is carried out by the Rada ro výzkum, vývoj a inovace/research, Develoment and Innovation Council (RVVI). All the results are evaluated by the Metodika hodnocení výsledků výzkumných organizací/methods for evaluating R&D results [1] which are focused on results that were roduced by each research organisation in the last five years. The study is based on the most u-to-date files that refer to R&D results ublished between 2006 and These results were officially ublished by the RVVI in January Background data for the DEA model contains DMUs, inuts and oututs (Table 1). (4) (6)

4 DMU Inut Outut (2008) Outut (2009) Outut (2010) Outut (2011) P P P P P P P Table 1 Inut data for DEA model Evaluated DMUs are exressed for 7 emloyees of Deartment of Systems Engineering who ublished at least one aer in and eriods. This constraint is imortant for ossibility of DEA model alication and for Malmquist index calculation. Each DMU has only one inut exressing the osition at the deartment, i.e. Ph.D. student exress one oint er year, Lecturer staff + Technical workers two oints, Associated rofessors three oints and finally Professors four oints for each year. The data were obtained from the university s databases during the eriod of Data had to be cleaned from imrecise data to guarantee accurate results. We noted changes of each DMU, e.g. if a Ph.D. student graduated in 2009 we must calculate its oints as follows: first two years 2 oints (one oint er year) and from years 2010 and oints (two ints er year). From this oint of view, the osition of authors is recisely classified to a year in which the erson ublished his/her aer. Inuts are calculated by osition-year measure with regard to four categories. The oututs of our DEA model reresent the evaluation of ublication activities divided into the four categories: ublications in 2008, 2009, 2010 and The oints evaluation reresents received oints from ublication/research activities during this eriod. This ublication/research activity was evaluated by RVVI [1]. Points were then summarized for each author and its osition with regard to the ublished year. In the case of more than two authors of a aer, we divided the oints in roortion. 3 Results and Discussion In our contribution, the outut-oriented DEA model is used. The reason for outut orientation is because the authors want to evaluate ublication/research activities. The results will give us information as to who is efficient and who is not. The recommendation for an inefficient emloyee is going to be an imrovement of the ublication/research activity. It is also necessary to mention that this model is calculated for the eriod. Table 2 summarizes the efficiency results of all seven emloyees. In the first column Outut Score shows the efficiency of the DSI s emloyees. Efficient emloyees are P1, P2, P5 and P6 which have the efficiency result of 100 %. The column Outut score I shows the efficiency result in eriod. The efficient DMUs are P2, P5 and P6. The other DMUs are inefficient although the DMU P7 is closed to the efficient line. The results for the same DMUs but for the eriod are shown in column Outut score II. In this eriod the grou of the efficient DMUs artly changed. P5 and P6 are still efficient. P1 became efficient instead of the P2 which is now inefficient. P2 and P3 are relatively closed to the efficient line. The main objective of our contribution was to calculate Malmquist index and measure the efficient develoment during the eriod. Malmquist index values are in the last column in the Table 2. The DMUs with the Malmquist index greater than 1 have increased their efficiency from the first eriod to the second eriod. The highest imrovement from measured DMUs reached the DMU P1. Malmquist index value 5,724 means efficiency increased almost 6 times, this emloyee was really inefficient in the first eriod and strongly increased his efficiency in the second eriod. P2, P3 and P7 were almost inefficient in the both eriods; nevertheless their efficiency was increasing in the grou of analysed DMUs. On the other side those DMUs which have the Malmquist index lower than 1, have decreased their efficiency in monitored eriods. This is only a situation of P4. The DMUs which have the Malmquist index equal to 1 are efficient in both eriods

5 DMU Outut Score ( ) Outut Score I ( ) Outut Score II ( ) Malmquist index P % % % P % % % P % % % P % % % P % % % 1 P % % % 1 P % % % Table 2 DMUs efficiency and Malmquist index The Figure 1 describes the DMUs efficiency changes during the measured eriods. Figure contains two efficiency frontiers, the efficiency frontier I for the eriod and then the efficiency frontier II for eriod Each emloyee is described by the dotted line; its initial oint shows the osition (efficiency) in the eriod , its ending oint with arrow reresents the osition in the second eriod Figure 1 Changes of DMUs efficiency during the measured eriods According to the DEA methodology all those DMUs which are lying on the frontier are efficient. The DMUs P5 and P6 are efficient in both eriods, both DMUs lie on the efficiency frontiers. The unit P6 however is dominated by P5, because P5 is better in the second eriod, P5 has more ublications then P6. The reresentation of units P3, P4 and P7 exlains inefficiency of these units, but also the differences among them. Unit P4 shows significant deterioration of its efficiency, because the ending oint of its line is very far from the efficiency frontier of the second eriod. On the other hand unit P1 is shifted from inefficient osition to the efficient oint on the efficiency frontier of the second eriod. And unit P2 is shifted from the efficient oint on the efficiency frontier of the first eriod to inefficient osition in the second eriod

6 4 Conclusion Presented DEA analysis of the efficiency of R&D ublication activity of emloyees shows reasonability of this aroach even though the number of analysed DMUs in this case is small. The imortant requirement of this aroach is simle structure of inuts and oututs system allowing twodimensional descrition of the results. Inuts data describes category of emloyee at a deartment during two-year eriod; Outut data secification is based on RIV evidence and analysed eriod can be only two-year long; Grahical reresentation is the best way how to exlain the results of the DEA model. The efficiency score indicates how the emloyees have to imrove their research activity. These results deend on the selected radial measure, so it is ossible for some emloyees imrove their ublication activity in other roortion. Malmquist indices calculated for analysed emloyees show individual osition at a deartment and show the changes of their efficiency. Generally it is not ossible to exect that emloyees will be efficient in following eriods. This is caused by the character of research work and long time of research finalisation. Acknowledgements This work was suorted by the grant roject of the Grant Agency of CULS Prague, No , Využití metody DEA ro alokaci veřejných zdrojů mezi rodukční jednotky. References [1] RVVI: Metodika hodnocení výsledků výzkumných organizací/methods for evaluating R&D results. [Online], Available: htt:// [12 Aril 2012], [2] Bessent, A., Bessent, W., Kennington, J., Reagan, B.: An alication of mathematical rogramming to assess roductivity in the Houston indeendent school district. Management Science, 28, , 1982 [3] Charnes, A., Cooer, W., Rhodes, E.: Measuring the efficiency of decision-making units. Euroean Journal of Oerational Research, vol. 2, , [4] Cooer, W., Seiford, L. M., Tone, K.: Data Enveloment Analysis. 1st ed. New York: Sringer Publisher, [5] Jablonský, J.: Models for efficiency evaluation in education. In: Proceedings of the 8th International Conference on Efficiency and Resonsibility in Education (ERIE 2011), Prague, , [6] Johnes, J., Johnes, G.: Research funding and erformance in U.K. university deartments of economics: A frontier analysis. Economics of Education Review, 14, , [7] Kao, Ch., Hung, H.T.: Efficiency analysis of university deartments: An emirical study. Omega, 36, , [8] Montoneri, B., Lin, T. T., Lee, Ch. Ch., Huang, S.-L.: Alication of data enveloment analysis on the indicators contributing to learning and teaching erformance. Teaching and Teacher Education, 28, , [9] Motivační rogram ro racovníky a doktorandy PEF ČZU v Praze v roce 2012/Incentive rogram for emloyees and ostgraduates of FEM CULS in Prague in Pef ČZU, Praha, [10] Scheel, H.: EMS: Efficiency Measurement System. [Online], Available: htt:// [12 Aril 2012], [11] Worthington, A.: An Emirical Survey of Frontier Efficiency Measurement Techniques in Education. Education Economics, 9 (3), ,