CORTE MADERA TOWN COUNCIL TRANSMITTAL REPORT TOWN MANAGER, MAYOR AND TOWN COUNCIL

Transcription

1 THIS MATERIAL HAS BEEN REVIEWED BY THE TOWN MANAGER CORTE MADERA TOWN COUNCIL TRANSMITTAL REPORT Report Date: October 28, 214 Meeting Date: November 3, 214 TO: TOWN MANAGER, MAYOR AND TOWN COUNCIL FROM: GEORGE T. WARMAN, JR., DIRECTOR OF ADMINISTRATIVE SERVICES/TOWN TREASURER SUBJECT: TRANSMITTAL OF FINAL JUNE 3, 214 SUMMARY FINANCIAL REPORT (MODIFIED ACCRUAL BASIS) ********* BACKGROUND Attachment #1 contains the Final Summary Financial Report for the period July 1, 213 through June 3, 214. Interim Financial Reports are on a cash basis. After fiscal year end, conversion to the Modified Accrual Accounting Basis is done. The Budget is presented on the Modified Accrual Accounting Basis. This fifth and final Summary Financial Report for the fiscal year includes accounts payable and accounts receivable at June 3, 214, and the closed balances of all funds. The Summary Financial Report was developed in the late 198's to summarize the accounting system's "General Ledger Trail Balance Report" (presently 75 pages), the "Revenue Status Report" (presently 39 pages), and the "Expenditure Status Report" (presently 89 pages). The Summary Financial Report has been referenced in the Audited Financial Statements since FY (present references on pages 113, 117, and 119 of June 3, 213 Audited Financial Statements). ORGANIZATION OF REPORT The Report is divided into six sections as follows: General Fund Grouping (Pages 1-3) This includes all funds that close at year end to the General Fund. Capital Projects Fund Grouping (Pages 4-6) This includes all Capital Project Funds except Sewer Fund Capital Projects and projects that include General Fund Street Impact Fees and Park & Recreation Capital Fees. 1

2 Corte Madera Sales Tax Override Fund (Page 7) This page is for the new tax that went into effect April 1, 214. This closes to the General Fund. The detail is presented here for informational purposes. Sewer Fund Grouping (Pages 8-9) This includes all Sewer Funds. Other Funds Grouping (Pages 1-11) This includes the Corte Madera Chamber of Commerce Transient Tax, the Park Madera Center Funds, and the Self-Insurance Funds. Reconciliation Section (Pages 12-14) This section reconciles the Summary Report to the Revenue Status Report (page 12), the Expenditure Status Report (Page 13), and the Opening Fund Balance to Closing Fund Balance (page 14). ORGANIZATION WITHIN FUND GROUPING Each fund grouping follows a logical order. "Opening Fund Balance" is followed by "Revenues", then "Expenditures", then Transfers & Adjustments" and finally "Closing Fund Balance". The detail of both Opening and Closing Fund Balances is shown in each grouping. ANALYSIS OF OPENING FUND BALANCES The FY and FY Adopted Budgets estimate the Opening Fund Balances for FY on Pages S2 & S3. These estimates are based on the worksheet on Page S6. Below is the comparison between estimates and actual opening balances. Estimate Actual Variance General Fund Grouping 1,982, 2,64, 82, Capital Projects Fund Grouping 61, 665, 64, CM Sales Tax Override Fund Sewer Fund Grouping 4,768, 4,845, 77, All Other Funds Grouping (2,49,) ( 1,882,) 167, TOTAL 5,32, 5,692, * 39, *Variance of$4, resulting from Inventories & Cash on Hand being omitted. The cause of the positive variance is the result of complex interactions between revenues and expenditures. The June 3, 213 Summary Financial Report is on the website if one wishes to examine the variances. 2

3 ANALYSIS OF REVENUES Original Adjusted Total % Remaining Budget Budget Received Received Balance General Fund Grouping 16,24, 17,773,5 18,73, (299,73) Capital Projects Fund Grouping 2,215,9 1,217, I, 194, ,145 Sewer Fund Grouping 5,497, 5,587, 5,544, ,544 All Other Funds Grouping 1,194, 1,3,4 1,3, (479) TOTAL 25,11,9 25,877,9 26,113, (235,52) Attachment #2 includes my Weekly Report of October 29th that analyzes the 18.% positive variance on the basic 1 % Sales Tax. Also in Attachment #2 is the 1 year analysis of the basic 1 % Sales Tax that appears as pages S4 & S41 in each Budget. The estimate of the basic 1% Sales Tax in this year's Budget is $6,1, up $2, from FY estimate of $5,9,. Past experience in estimating the Sales Tax here in Corte Madera over the past 3 7 years causes me to leave the FY estimate at $6, 1,. Although Recreation Charges fell short of the estimate by 29% or $255,, this was an improvement over the prior fiscal year as shown below. Fiscal Year Estimate % Remaining Received Balance , 868, 586, ,858 69% 71% 263, , 142 ANALYSIS OF EXPENDITURES Total Original Adjusted Expended/ % Remaining Budget Budget Encumbered Expended Balance General Fund Grouping 17,4,7 16,798,3 16,55, ,896 Capital Projects Fund Grouping 1,92,9 9, 696, ,825 Sewer Fund Grouping 6,962,6 7,78,6 7, 192, ,33 All Other Funds Grouping 1,39,8 1,486,2 1,453, ,241 TOTAL 27,279, 26,965,1 25,847, , 117,265 Several Capital Projects budgeted in FY but either not undertaken or not completed have been carried over and re-budgeted in FY These projects are included in the General Fund Grouping and the Capital Projects Fund Grouping (primarily funded by Grants). 3

4 & ADJUSTMENTS Actual Original Adjusted Transfer % Remaining Budget Budget Amount Transferred Balance From General Fund to Capital Improvement Fund For Housing Element (8,) (8,384) From General Fund to Capital Improvement Fund For Planning Impact Fee (1, 162). 1,162 From Traffic Mitigation Fund To General Fund Reimbursing Advance for Nellen Connection 62,4 62, (16) From General Fund to Park Madera Center Fund Covering Debt Service Shortfall (192,) (192,112) JOO.I I 12 The above transfers are from the perspective of the General Fund. ANALYSIS OF CLOSING FUND BALANCE Page 14 of the Report shows the Total Fund Balance increasing from $5,696, to $5,961, or by $265, in rounded numbers. 4

5 BUDGET ADJUSTMENTS Amounts Sales Tax Measure July 2"d, August 6 1\ January 21st Expenditures: Fire Disaster Reimbursements December I ih, May Revenue: Expenditures: Several Adjustments January 21st Revenue: Expenditures: Compensation Increase April t" Expenditures: Several AdJustments May6 1 Revenue: Expenditures: Several Adjustments July is" Revenue: Expenditures: Several Adjustments September 2nd Revenue: Expenditures: 33,2 263, 228,2 187, 632,5 14,6 531, 662,5 749, 3, (963,) ( 1,914,9) Totals: Revenue Increase: Expenditure Decrease: 767, (313,9) General Fund Transfer to Capital Improvement Fund For Housing Element May 6th, September 2nd Traffic Mitigation Fund Transfer to To General Fund Reimbursing Advance for Nellen Connection (Revenue from N ordstroms) July is" General Fund Transfer to Park Madera Center Fund Covering Debt Service Shortfall July is" (8,) 62,4 (192,) 5

6 CLOSING COMMENT Attaclunent #3 contains brief explanations by the six Department Heads. This transmittal and Report are also on the Town website, Administrative Services Section, Finance Department sub-section. r.d ;Y George T. Warman, Jr. Director of Administrative Services/Town Treasurer ATTACHMENTS: 1. Final Summary Financial Report June 3, 214 (Modified Accrual Basis) 2. Sales Tax Information a. Weekly Report of October 29th b. Table of Sales Taxes Received By Fiscal Year Pages S4 & S41 3. Reports of Department Heads a. Director Administrative Services b. Director of Emergency Services c. Director of Planning & Building d. Director of Public Works (Engineering & Administration) e. Director of Public Works Field Maintenance & Operations f. Director of Recreation & Leisure Services 6

7 ATTACHMENT #1 Final Summary Financial Report June 3, 214 (Modified Accrual Basis) 7

8 TOWN OF CORTE MADERA SUMMARY FINANCIAL REPORT MODIFIED ACCRUAL ACCOUNTING BASIS PERIOD 12/13 JUNE 214 ACCRUAL GENERAL FUND Ill IV v Total Original Adjusted Received Received/ Budget Budget Or Expended Encumbered Expend/Encum - OPENING BALANCE JULY 1, 213 1,982, 2,68, 2,67,833 2,67,833 TOTAL REVENUES 16,24, 17,773,5 18,73,23 18,73,23 PAGE-1- VI VII Percentage Received Remaining Or Used Balance (299,73) TOTAL EXPENDITURES (17,4,7) (16,798,3) (16,55,44) (16,55,44) TRANSFERS & ADJUSTMENTS To Capital Main!. Fund To Capital Improve Fund (8,) (9,546) (9,546) From Traffic Mitigation Fees- Reimbursement for Traffic Contigency Reserve 62,4 62,416 62,416 To Park Madera Center Fund (192,) (192,112) (192,112) -- ACTUAL CLOSING BALANCE JUNE ,181,3 2,95,6 3,496,417 3,496, (292,896) , (16) (59,817) COLUMN Ill+ IV= V: 3,496,417 + = 3,496,417 COLUMN V +VII= COLUMN II: 3,496,417 + (59,817) = 2,95,6 SEGREGATION OF TOTAL FUND BALANCE FUND# FUND TITLE AT 7/1/13 AT 6/3/14 Accrual General Fund Reserve 1,3, 1,4, 11 General Fund-Operations (5,34,235) (4,399,75) 11 Inventories & Cash On Hand 3,721 2,42 14 Equipment Replacement 4,313,44 4,544,33 14 Encumbrances 12 Sales Tax Override 534, Due From Traffic Improve Fund 62, Street Impact Fees 845, ,22 33 Park & Recreation Capital Fees 639, ,52 2,13,249 3,496,417 Subsequent to year end, conversion to the Modified Accrual Accounting Basis is done. The Budget is presented on the Modified Accrual Accounting Basis. Total is 2,67,833 rounded to 2,68,. 1\excel\finance\genfun214 (June 214 Accrual) xis

9 TOWN OF CORTE MADERA SUMMARY FINANCIAL REPORT MODIFIED ACCRUAL ACCOUNTING BASIS * PERIOD 12/13 JUNE 214 ACCRUAL GENERAL FUND PAGE-2- Ill JV v VI VII Total Percentage Original Adjusted Received Received/ Received Remaining Budget Budget Or Expended Encumbered Expend/Encum Or Used Balance - REVENUES Property Taxes 3,966, 4,29, 4,294,55 4,294, (4,55) Swapped MVLF Backfill 736, 766, 765, , Sales Taxes 5,9, 5,9, 6,373,745 6,373, (473,745) Sales Tax Override 5, 534, , (34,848) Transient Occupancy Taxes 548, 688, 689, , (1,541) Franchise Taxes 1,59, 1,16, 1,18,727 1,18, (2,727) Business License Taxes 5, 52, 517, , ,857 Real Property Transfer Taxes 9, 9, 85,46 85, ,954 Paramedic Special Tax 461, 461, 446, , ,488 Fines 3, 3, 34,62 34, (4,62) Interest Earnings. Leases 46, 46, 46,24 46, (24) State Property Tax Relief 22, 22, 22,291 22, (291) State Mandated Cost Reimb (494) State Gas Tax 217 & , 72, 72,77 72, (77) State Public Safety Sales Tax 72, 72, 73,83 73, (1,83) State Disability Access Fee 3, 2,428 2, Southern Marin Fire District Reimbursement 27, 252, 252,12 252,12 1. (12) State Fire Disaster Reimb 279,5 279, , Marin Hazardous Materials Team Reimbursement 17, O o.o Building Charges 35, 335, 338, , (3,132) Engineering Charges 1, 1, 1,28 1, (28) Planning Charges 83, 115, 118,87 118, (3,87) Recreation Charges 868, 868, 612, , ,142 Park/Rec Facilities Capital Fees 125, 125, 142, , (17,751) Fiscal Services - Sewer Fund 5, 5, 53,421 53, (3,421) Ambulance Charges 73, 85, 819, , (14,295) Fire Charges 43, 43, 36,264 36, ,736 Other Service Charges (75) Finance Cost Recovery 6, 6, 8,74 8, (2,74) Finance Assessment Districts 7, 7, 6,67 6, Public Works Cost Recovery 2,233 2,233. (2,233) Parks Maintenance & Operation 15, 15, 15,244 15, (244) Street Impact Fees 1, 197, 196, , Other Revenue 1, 1, 9,6 9, Annual Adjust Compensated Absences 13,47 13,47. (13,47) Marking Investments to Market (27) (27). 27 (Paper Transaction Only) TOTAL GENERAL FUND REVENUES 16,24, 17,773,5 18,73,23 18,73, (299,73) * Subsequent to year end, conversion to the Modified Accrual Accountinq Basis is done. The Budget is presented on the Modified Accrual Accounting Basis. 1\excel\f1nance\genfun214 (June 214 Accrual) xis

10 TOWN OF CORTE MADERA SUMMARY FINANCIAL REPORT MODIFIED ACCRUAL ACCOUNTING BASIS PERIOD 12/13 JUNE 214 ACCRUAL GENERAL FUND PAGE-3- II Ill IV v VI VII Total Percentage Original Adjusted Received Received/ Received Remaining Budget Budget Or Expended Encumbered Expend/Encum Or Used Balance EXPENDITURES Mayor & Council (73,5) (73,5) (64,78) (64,78) 88 (8,792) Legal Services (125,) (145,) (14,512) (14,512) 96.9 (4,488) Administration (523,2) (523,2) (491,724) (491,724) 94. (31,476) Sales Tax Measure (33,2) (33,135) (33,135) 99.8 (65) Administrative Services (1,213,4) (1,213,4) (1,211,62) (1,211,62) 99.9 (1,798) Property Tax Collection (54,) (56,2) (56,177) (56,177) 1. (23) TRANS Net Cost (82,5) (79,5) (76,4) (76,4) 96.1 (3,1) Marin Emergency Radio Authority (59,) (6,2) (6,14) (6,14) 99.9 (6) Marin Telecommunications Agency (1,) (16,1) (16,77) (16,77) 99.9 (23) Transportation Authority of Marin (15,) (14,6) (14,577) (14,577) 99.8 (23) Marin LAFCO (9,) (9,2) (9,199) (9,199) 1. (1) Marin General Services Authority (9,) (8,7) (8,622) (8,622) 99.1 (78) Marin Housing Authority (26,) (39,) (43,519) (43,519) ,519 Animal Control Services (85,) (85,) (85,4) (85,4) 1. 4 Police Services (3,28,) (3,28,) (3,28,32) (3,28,32) Police Facility Land (79,4) (79,4) (79,413) (79,413) Willow Avenue (123,3) (123,3) (123,271) (123,271) 1 (29) 4th of July Program (1,) (1,) (9,6) (9,6) 96. (4) Fire Department (4,894,3) (5,21, 1) (5, 126,69) (5, 126,69) 98.6 (74,491) Disaster Preparedness (21,8) (21,8) (15,459) (15,459) 7.9 (6,341) Planning (462,6) (474,6) (469,65) (469,65) 99. (4,95) Building Regulation (361,1) (391, 1) (377,98) (377,98) 96.6 (13,12) Engineering & Public Works Admin (424,3) (424,3) (379,648) (379,648) 89.5 (44,652) Flood Control & Storm Drainage (728,8) (734,6) (731,774) (731,774) 99.6 (2,826) Parks & Beautification (1,19,7) (1,24, 1) (1,21,612) (1,21,612) 99.8 (2,488) Street Maintenance (575,2) (578,1) (573,347) (573,347) 99.2 (4,753) Traffic Signals, Signs, Stripping (136,) (136,) (119,896) (119,896) 88.2 (16,14) Street Sweeping (79,5) (93,5) (122,645) (122,645) ,145 Street Lighting (8,) (8,) (74,223) (74,223) 92.8 (5,777) NP DES (77,) (78,5) (7,165) (7,165) 89.4 (8,335) State Disability Access Fee (3,) (2,428) (2,428) 8.9 (572) Community Center (565,) (565,) (549,734) (549,734) 97.3 (15,266) Outdoor Facilities (162,3) (162,3) (155,423) (155,423) 95.8 (6,877) Neil Cummins Gym (135,6) (135,6) (114,764) (114,764) 84.6 (2,836) Afterschool Program (158,9) (158,9) (153,161) (153,161) 96.4 (5,739) Summer Program (253,8) (253,8) (212,27) (212,27) 83.5 (41,773) Equipment & Machinery Replacement (288,5) (273,5) (273,359) (273,359) 99.9 (141) Street Impact Fees o.o Surface Repairs (15,) (8,) (7,5) (7,5) 93.8 (5) Overtays (34,) (368,) (367,464) (367,464) 99.9 (536) Slurry Seals (4,). GIS (5,). Pavement Management Update (2,) (2,1) (2,1) Park & Recreation Capital Fees (16,) (33,) (32,724) (32,724) 99.2 (276) --- TOTAL GENERAL FUND EXPENDITURES (17,4,7) (16,798,3) (16,55,44) (16,55,44) 98,3 (292,896) Subsequent to year end, conversion to the Modified Accrual Accounting Basis is done. The Budget is presented on the Modified Accrual Accounting Basis. i\excel\rinance\genfun214 (June 214 Accrual) xis

11 TOWN OF CORTE MADERA SUMMARY FINANCIAL REPORT MODIFIED ACCRUAL ACCOUNTING BASIS PERIOD 12/13 JUNE 214 ACCRUAL CAPITAL PROJECTS (EXCLUDES SEWER FUND CAPITAL PROJECTS) Ill IV v Total Original Adjusted Received Received/ Budget Budget Or Expended Encumbered Expend/Encum - OPENING BALANCE JULY , 665, ,219 REVENUES Interest Earnings 1,84 1,84 GasTax213 9, 136, 135, ,518 Gas Tax 215 6, 66, 66,157 66,157 Gas Tax 216 5, 42, 41,69 41,69 TAM Sales Tax Override 9, 91, 9,684 9,684 TAM Measure "B" Subvention 76, 76,97 76,97 Affordable Housing Fees Storm Drainage Special Tax 64, 64, 617, ,349 Safe Path Ways To School (TAM) 244, San Clemente Access (TAM) 125, Tamalpais Access (TAM) 6, 57, 56,996 56,996 State Bike Transportation 216,9 Safe Routes to School 365, State Recreation (Windows) 25, Marin Parks Measure "A" 36, 36,42 36,42 Park-In-Lieu Fees Traffic Mitigation Fees 25, 73, 73,238 73, TOTAL CAPITAL PROJECTS REVENUES 2,215,9 1,217, 1,194,855 1,194,855 VI Percentage Received Or Used PAGE-4- VII Remaining Balance 1. (219). (1,84) (157) (97) , (42). 1.3 (238) ,145 INTEREST BREAKOUT # # # # TOTAL 1,83.77 Subsequent to year end, conversion to the Modified Accrual Accounting Basis is done. The Budget is presented on the Modified Accrual Accounting Basis. i\excel\finance\genfun214 (June 214 Accrual) xis

12 TOWN OF CORTE MADERA SUMMARY FINANCIAL REPORT MODIFIED ACCRUAL ACCOUNTING BASIS* PERIOD 12/13 JUNE 214 ACCRUAL CAPITAL PROJECTS (EXCLUDES SEWER FUND CAPITAL PROJECTS) PAGE-5- Ill IV v VI VII Total Percentage Original Adjusted Received Received/ Received Remaining Budget Budget Or Expended Encumbered Expend/Encum Or Used Balance EXPENDITURES Slurry Seal (12,) (336,7) (336,133) (336,133) 99.8 (567) Overlay (368, in SIF) (4,) (169,4) (169,914) (169,914) 1,3 514 Barrier Removal Implementation (55,) (1,) (9,122) (9,122) 91.2 (878) Sidewalk, Curb & Gutter Repairs (23,) (23,145) (23,145) High Canal Bridge Pathway (State Bike) (216,9) (25,9) (25,83) (25,83) 99.7 (7) Low Canal Bridge Pathway (Safe Routes) (365,). Street Repairs. Guard Rail Replacements (2,) (1,599) (1,599) 8. (41) Pedestrian Stairs & Pathways (15,) (14,511) (14,511) 96.7 (489) Flood/Storm Project Improve (1,) (1,) (19,494) (19,494) 19.5 (8,56) Corrugated Metal Pipe Replacement (5,) (5,) (13,71) (13,71) 27 4 (36,299) Flood Hazard Mailer (5,) (5,) (4,787) (4,787) 95.7 (213) Infrastructure Management-GIS (5,) (5,) (1,157) (1,157) 23.1 (3,843) Emergency Drainage Repairs (15,) (15,) (66,25) (66,25) 44. (83,975) Safe Path Ways To School (244,). Planning Impact Fee (1,162) (1,162). 1,162 San Clemente Access Improvements (125,). Housing Element (8,) (8,384) (8,384) Tamalpais Access Improvements (6,) o.o Transportation Impact Fee Update (1,211) (1,211). 1,211 Community Center Windows (25,) o.o Marin Parks Measure "A". TOTAL CAPITAL PROJECTS EXPENDITURES (1,92,9) (9,) (696,175) (696,175) 77.4 (23,825) ' Subsequent to year end, conversion to the Modified Accrual Accounting Basis is done. The Budget is presented on the Modified Accrual Accounting Basis, 1\excel\fmance\genrun214 (June 214 Accrual) xis

13 TOWN OF CORTE MADERA SUMMARY FINANCIAL REPORT MODIFIED ACCRUAL ACCOUNTING BASIS * PERIOD 12/13 JUNE 214 ACCRUAL CAPITAL PROJECTS (EXCLUDES SEWER FUND CAPITAL PROJECTS) PAGE-6- Ill IV v Total Original Adjusted Received Received/ Budget Budget Or Expended Encumbered Expend/Encum VI Percentage Received Or Used VII Remaining Balance TRANSFERS & ADJUSTMENTS To Capital Main\. Fund To Capital Improve Fund To General Fund From Traffic Mitigation Fees Reimbursement for Traffic Contingency Reserve 8, 9,546 9,546 (62,4) (62,416) (62,416) (1,546) 16 ACTUAL CLOSING BALANCE JUNE 3, , 927,6 1,111,29 1,111, (183,429) COLUMN Ill+ IV= V: 1, 111,29 + = 1,111,29 COLUMN V +VII= COLUMN II: 1,111,29 + (183,429) = 927,6 SEGREGATION OF TOTAL FUND BALANCE FUND# FUND TITLE AT 7/1/13 AT6/3/14 Accrual Gas Tax ,953 "' 16, Gas Tax Gas Tax TAM Sales Tax Override 16, Affordable Housing Fund 165, , Storm Drainage Tax Fund 149, , Encumbrances 16 Capital Maintenance Fund 17 Capital Improvement Fund 56, Encumbrances 178 Traffic Improvement Fund - Due To General Fund (62,416) 178 Traffic Improvement Fund (59,135) - (49,524) 179 Village Traffic Improvement Fund 133, 133, 34 Marin Parks Measure "A" 36, TOTAL FUND BALANCE 62,83 1,111,29 Subsequent to year end, conversion to the Modified Accrual Accounting Basis is done. The Budget is presented on the Modified Accrual Accounting Basis. Total is 665,219 rounded to i\excel\finance\genrun214 (June 214 Accrual) xls

14 TOWN OF CORTE MADERA SUMMARY FINANCIAL REPORT MODIFIED ACCRUAL ACCOUNTING BASIS PERIOD 12/13 JUNE 214 ACCRUAL CORTE MADERA SALES TAX OVERRIDE FUND II Ill IV v Total Original Adjusted Received Received/ Budget Budget Or Expended Encumbered Expend/Encum - - VI Percentage Received Or Used PAGE-7- VII Remaining Balance OPENING BALANCE JULY REVENUE Corte Madera Sales Tax Override TOTAL REVENUE 5, 534, , , 534, , (34,848) (34,848) EXPENDITURES Corte Madera Sales Tax Override. TOTAL EXPENDITURES o.o TRANSFERS TO GENERAL FUND Revenue (5,) (534,848) (534,848) ,848 Expenditures. ACTUAL CLOSING BALANCE JUNE 3, 214 o.o === ===<-===-:=-= ====--= = ::.=::,:--= ==.::;::: Subsequent to year end, conversion to the Modified Accrual Accounting Basis is done The Budget is presented on the Modified Accrual Accounting Basis. i\excel\finance\genfun214 (June 214 Accrual) xis

15 OPENING BALANCE JULY 1, 213 REVENUES Property Taxes Interest Earnings Property Tax Relief Sewer Service Charges Other Service Charges Sewer Connection Fees TOTAL SEWER FUND REVENUES TOWN OF CORTE MADERA SUMMARY FINANCIAL REPORT MODIFIED ACCRUAL ACCOUNTING BASIS PERIOD 12/13 JUNE 214 ACCRUAL SEWER FUND (INCLUDES SEWER FUND CAPITAL PROJECTS) II Ill IV v Total Original Adjusted Received Received/ Budget Budget Or Expended Encumbered Expend/Encum ,768, 4,845, 4,845,268 4,845,268 2,395, 2,468, 2.469,194 2,469,194 15, 15, 9,786 9,786 15, 15, 14,529 14,529 3,52, 3,27, 2,983,567 2,983,567 2, 2, 25,32 25,32 42, 42,6 42,6-5,497, 5,587, 5,544,456 5,544,456 VI Percentage Received Or Used PAGE-8- VII Remaining Balance 1. (268) 1. (1,194) , , (5,32) 1.1 (6) ,544 TOTAL SEWER EXPENDITURES ACTUAL CLOSING BALANCE JUNE 3, 214 (6,962,6) (7,78,6) (7,192,297) (7,192,297) 3,32,4 2,651,4 3,197,427 3, ==--=--== ===-- === === 92.4 (588,33) 12.6 (546,27) ===== COLUMN 111 +IV= V: 3, O = 3,197,427 COLUMN V +VII= COLUMN II: 3,197,427 + (546,27) = 2,651.4 FUND# FUND TITLE SEGREGATION OF TOTAL FUND BALANCE AT 7/1/13 AT 6/3/14 Accrual 21 Sewer Operating Fund 21 Sewer Capital Equipment Replacement 26 Sewer Capital Projects Fund 26 Encumbrances 27 Sewer Connection Fee Project Fund TOTAL FUND BALANCE 284,968 4,56,3 4,845, ,985 2,897,442 3,197,427 Subsequent to year end, conversion to the Modified Accrual Accounting Basis is done. The Budget is presented on the Modified Accrual Accounting Basis. i\excel\l'inance\genrun214 (June 214 Accrual) xis

16 TOWN OF CORTE MADERA SUMMARY FINANCIAL REPORT MODIFIED ACCRUAL ACCOUNTING BASIS PERIOD 12/13 JUNE 214 ACCRUAL SEWER FUND (INCLUDES SEWER FUND CAPITAL PROJECTS) PAGE-9- II Ill IV v VI VII Total Percentage Original Adjusted Received Received/ Received Remaining Budget Budget Or Expended Encumbered Expend/Encum Or Used Balance - OPERATIONAL EXPENDITURES Property Tax Collection (36,) (34,) (33,931) (33,931) 99.8 (69) Administration (55,4) (418,4) (387,113) (387,113) 92.5 (31,287) Maintenance (74,2) (74,2) (687,427) (687,427) 97.6 {16,773) Central Marin Sanitation Agency Pump Station Maintenance (385,) (385,) (279,199) (279,199) 72.5 (15,81) Treatment & Disposal (874,) (874,) (861,698) (861,698) 98.6 (12,32) Debt Service-WWIP (684,) (684,) (67,159) (67,159) 98. (13,841) "FOG" Source Control (12,) (12,) (7,665) (7,665) 63.9 (4,335) SUB-TOTAL (3,245,6) (3, 111,6) (2,927, 192) (2,927,192) 94.1 (184,48) CAPITAL PROJECTS San Clemente/Paradise Sewer Improvement (581,) (85,) (856,235) (856,235) 1.7 6,235 Paradise West Sewer Improvement (2,141,) (2,141,) {72,159) {72,159) 3.4 (2,68,841) Saba Pump Station Emergency Repair (225,) (212,426) (212,426) 94.4 (12,574) Trinidad #1 Pump Station Emergency Repair (4,) (37,84) (37,84) 94.6 (2,16) Trinidad #2 Pump Station Emergency Repair (3,) (16,94) (16,94) 56.5 (13,6) CCTV Inspection Sewer Mains (235,) (235,) (14,881) (14,881) 44.6 (13,119) Assessment/Master Plan Updates (5,) (5,) (37,543) (37,543) 75.1 (12,457) Infrastructure Management-GIS (1,) (1,) (2,96) (2,96) 29.1 (7,94) Emergency Repairs (2,) (2,) {2,281,134) (2,281,134) ,81,134 CCTV Inspection Emergency Repairs (5,) (888,) (643,41) (643,41) 72.4 (244,959) SUB-TOTAL (3,717,) (4,669,) (4,265, 15) {4,265, 15) 91.3 (43,895) TOTAL SEWER FUND EXPENDITURES (6,962,6) (7,78,6) (7, 192,297) (7,192,297) 92.4 (588,33) ===-== =--=---=- - ==-:=.=:::= == * Subsequent to year end, conversion to the Modified Accrual Accounting Basis is done. The Budget is presented on the Modified Accrual Accounting Basis. 1\excel\finance\genfun214 (June 214 Accrual) xis

17 OPENING BALANCE JULY 1, 213 REVENUES Chamber Transient Taxes Interest Earninqs " Leases - Park Madera Center Allocation To Self- Insurance Funds Recovery Workers' Comp TOTAL ALL OTHER FUNDS REVENUES '* INTEREST BREAKOUT #16 #81 #82 #83 TOTAL TOWN OF CORTE MADERA SUMMARY FINANCIAL REPORT MODIFIED ACCRUAL ACCOUNTING BASIS ' PERIOD 12/13 JUNE 214 ACCRUAL ALL OTHER FUNDS II Ill IV v Total Original Adjusted Received Received/ Budget Budget Or Expended Encumbered Expend/Encum - {2,49,) (1,882,) (1,882,439) {1,882,439) 137, 172,4 172, , , 689, 688, , , 368, 368, 368, 71, 7,879 7, ,194, 1,3,4 1,3,879 1,3, VI Percentage Received Or Used PAGE-1- VII Remaining Balance (661) (479) * Subsequent to year end, conversion to the Modified Accrual Accounting Basis is done. The Budget is presented on the Modified Accrual Accounting Basis. Excludes debt service and operational funds of assessment districts. i\excel\finance\genfun214 (June 214 Accrual) xis

18 EXPENDITURES Chamber Of Commerce Park Madera Center-Debt Service Park Madera Center-Property Manager Workers' Comp Self-Insurance General & Auto Liability Self-Insurance Property & Vehicle Damage Self-Insurance TOTAL ALL OTHER FUNDS EXPENDITURES TOWN OF CORTE MADERA SUMMARY FINANCIAL REPORT MODIFIED ACCRUAL ACCOUNTING BASIS PERIOD 12/13 JUNE 214 ACCRUAL ALL OTHER FUNDS II Ill IV v Total Original Adjusted Received Received/ Budget Budget Or Expended Encumbered Expend/Encum (137,) (172,4) (172,384) (172,384) (77,8) (77,8) (771,1) (771,1) (19,) (19,) (11,57) (11,57) (161,) (219,) (216,37) (216,37) (186,) (186,) (156,318) (156,318) (27,) (29,) (27,82) (27,82) (1,39,8) (1,486,2) (1,453,959) (1,453,959) VI Percentage Received Or Used -- PAGE-11- VII Remaining Balance 1. (16) , (2,63) 84. (29,682) 95.9 (1,18) (32,241) TRANSFERS & ADJUSTMENTS To Park Madera Center Fund From General Fund 192, 192, , (112) ACTUAL CLOSING BALANCE JUNE 3, 214 (2,245,8) (1,875,8) (1,843,47) (1,843,47) 98 3 (32,393) COLUMN Ill +IV= V: (1,843,47) + = (1,843,47) COLUMN V +VII= COLUMN II: (1,843,47) + (32,393) = (1,875,8) FUND# FUND TITLE SEGREGATION OF TOTAL FUND BALANCE AT 7/1/13 AT 6/3/14 Accrual 12 Chamber of Commerce 16 Park Madera Center (Modified Accrual Basis) 81 Workers' Comp. Self-Insure (Modified Accrual Basis) 82 Gen. & Auto Liabiltty Self-Insure (Modified Accrual Basis) 83 Property & Vehicle Self-Insure (Modified Accrual Basis) TOTAL FUND BALANCE (2,236,137) 115, ,913 18,223 (1,882,439) (2,236, 137) 17, ,87 14,44 (1,843,47) * Subsequent to year end, conversion to the Modified Accrual Accounting Basis is done. The Budget is presented on the Modified Accrual Accounting Basis. Excludes debt service and operational funds of assessment districts. i\excel\finance\genfun214 (June 214 Accrual) xis

19 PERIOD 12/13- JUNE, 214 Accrual STATUS REPORT Less TRANs Less Shoreline Debt Service Less Shoreline Maintenance Less Old Landing Road Debt Service TOTAL REVENUE PER LEDGER TOWN OF CORTE MADERA SUMMARY FINANCIAL REPORT MODIFIED ACCRUAL ACCOUNTING BASIS * PERIOD 12/13 JUNE 214 ACCRUAL REVENUE REPORT RECONCILIATION II Ill IV v Total Original Adjusted Received Received/ Budget Budget Or Expended Encumbered Expend/Encum -- 27,31,9 28,88,4 28,497, ,497, (2,2,) (2,21,5) (2,213,288.78) (2,213,288.78) (19,897.5) (19,897.5) (11,.) (11,.) (49,549.58) (49,549.58) ,11,9 25,877,9 26, 113, , 113,42.28 VI Percentage Received Or Used --- PAGE-12- VII Remaining Balance 11.5 (48,756.14) 1.1 2,788.78, 19,897,5. 11,.. 49, (235,52.28) PERIOD 12/13- JUNE, 214 Accrual FINANCIAL REPORT REVENUE General Fund Capital Projects CM Sales Tax Override Sewer Fund All Other Funds TOTAL REVENUE PER SUMMARY FINANCIAL REPORT 16,24, 17,773,5 18,73,23 18,73, (299,73) 2,215,9 1,217, 1,194,855 1,194, ,145 N/A N/A N/A N/A N/A NIA N/A 5.497, 5,587, 5,544,456 5, ,544 1,194, 1,3,4 1,3,879 1,3, (479) ,11,9 25,877,9 26, , 113, (235,52) Subsequent to year end, conversion to the Modified Accrual Accounting Basis is done. The Budget is presented on the Modified Accrual Accounting Basis. Excludes debt service and operational funds of assessment districts. 1\excel\finance\genfun214 {June 214 Accrual) xis

20 TOWN OF CORTE MADERA SUMMARY FINANCIAL REPORT MODIFIED ACCRUAL ACCOUNTING BASIS PERIOD 12/13 JUNE 214 ACCRUAL EXPENDITURE REPORT RECONCILIATION PAGE-13- Ill IV v VI VII Total Percentage Original Adjusted Received Received/ Received Remaining Budget Budget Or Expended Encumbered Expend/Encum Or Used Balance PERIOD 12/13- JUNE, 214 Accrual EXPENDITURE STATUS REPORT (3,977,) (3,673,6) (3,12,566.23). (3,12,566.23) 97.8 (661,33.77) Less TRANs 2,2, 2,21,5 2,213, ,213, (2,788.78) Less Park Madera Center Depreciation 156, 156, 156, , (24.) Less Pet Club Lease Amortization 12, ,254.. (12,254.) Less Shoreline Debt Service 15, , (15,879.72) Less Shoreline Maintenance 1, , o.o (1,999 53) Less General Fixed Assets Depreciation 149, , (149,733.87) Less Sewer Fund Depreciation 1,3, 1,3, 1,256, ,256, ,22.3 Less Old Landing Road Debt Service 48, , (48,263.54) Less Recreation Center Depreciation 25, 25, 25, , (562 ) Less Neil Cummings Gym Depreciation 17, 17, 16, , Less Self Insurance Funds Actuarial Adjustments 169,. 169,.. (169,.) TOTAL EXPENDITURES PER LEDGER (27,279,) (26,965, 1) (25,847,836.9). (25,847,836.9) 95,9 {1,117,263,91) PERIOD 12/13- JUNE, 214 Accrual FINANCIAL REPORT EXPENDITURES General Fund (17,4,7) (16,798,3) (16,55,44) (16,55,44) 98.3 (292,896) Capital Projects (1,92,9) (9,) (696,175) (696,175) 77.4 (23,825) CM Sales Tax Override N/A NIA N/A N/A N/A NIA N/A Sewer Fund {6,962,6) {7,78,6) {7,192,297) (7,192,297) 92.4 (588,33) All Other Funds {1,39,8) (1,486,2) (1,453,959) (1,453,959) 97.8 (32,241) TOTAL EXPENDITURES PER SUMMARY FINANCIAL REPORT (27,279,) (26,965, 1) (25,847,835) (25,847,835) 95.9 (1,117,265) Subsequent to year end, conversion to the Modified Accrual Accounting Basis is done. The Budget is presented on the Modified Accrual Accounting Basis. Excludes debt service and operational funds of assessment districts. i\excel\finance\genfun214 (June 214 Accrual) xis

21 TOWN OF CORTE MADERA SUMMARY FINANCIAL REPORT MODIFIED ACCRUAL ACCOUNTING BASIS PERIOD 12/13 JUNE 214 ACCRUAL FUND BALANCE RECONCILIATION PAGE-14- SEGREGATION OF TOTAL FUND BALANCE FUND# FUND TITLE AT 7/1/13 AT 6/3/14 Accrual 11 General Fund Reserve 11 General Fund - Operations 11 Inventories & Cash On Hand 14 Equipment Replacement 14 Encumbrances 12 Corte Madera Sales Tax Override 178 Due From Traffic Improvement Fund 188 Street Impact Fees 33 Park & Recreation Capital Fees 18 Gas Tax Gas Tax Gas Tax TAM Sales Tax Override 124 Affordable Housing Fund 14 Storm Drainage Tax Fund 14 Encumbrances 16 Capital Maintenance Fund 17 Capital Improvement Fund 17 Encumbrances 178 Traffic Improvement - Due To General Fund 178 Traffic Improvement Fund 179 Village Traffic Improvement Fund 34 Marin Parks Measure "A" 21 Sewer Operating Fund 21 Sewer Capital Equipment Replacement 26 Sewer Capital Projects Fund 26 Encumbrances 27 Sewer Connection Fee Project Fund 12 Chamber of Commerce 16 Park Madera Center (Modified Accrual Basis) 81 Workers' Comp. Self-Insure (Modified Accrual Basis) 82 Gen, & Auto Liability Self-Insure (Modified Accrual Basis) 83 Property & Vehicle Self-Insure (Modified Accrual Basis) TOTAL FUND BALANCE TOTAL OPENING BALANCE TOTAL REVENUES TOTAL EXPENDITURES TOTAL CLOSING BALANCE 1,3, (5,34,235) 3,721 4,313,44 62, , , ,953 16, , ,892 (62,416) (59,135) 133, 284,968 4,56,3 {2,236, 137) 115, ,913 18,223 5,695,881 RECONCILIATION OF TOTALS 5,695,881 26,113,42 (25,847,835) 5,961,466 1,4, (4,399,75) 2,42 4,544,33 534, ,22 749,52 16, , ,951 56,996 (49,524) 133, 36,42 299,985 2,897,442 (2,236, 137) 17, ,87 14,44 5,961,466 Subsequent to year end, conversion to the Modified Accrual Accounting Basis is done. The Budget is presented on the Modified Accrual Accounting Basis. Excludes debt service and operational funds of assessment dlstricts, 1\excel\finance\genfun214 (June 214 Accrual) xis

22 ATTACHMENT #2 Sales Tax Information a. Weekly Report of October 29th b. Table of Sales Taxes Received by Fiscal Year Pages S4 & S41 8

23 MEMORANDUM TO: FROM: Town Manager, Mayor and Town Council George T. Warman, Jr., Director of Administrative Services/Town Treasurer DATE: October 29, 214 SUBJECT: Weekly Report of October and October 27-28, 214 * * * * * * 1. In FY , total sales taxes on the accrual basis were $6,373, which was $594,22.91 or 1.28% more than the previous year FY The estimate in the Adopted FY Budget was $5,9,. The substantial variance is somewhat misleading as it implies that taxable sales were up dramatically in Corte Madera. That is not the case. Actual point-of-sale revenue was up $55, or 1.4%. If the $119, resulting from the two new auto dealerships is deducted, actual point-of-sale revenue was down by ($64,296.5) or (1.2%). The countywide pool was up $17, or 16.44%. This non-point-of-sale element continues to grow, probably due to state wide internet sales. Lastly, the "Triple-Flip" backfill was $438,134.1 or 34.18% more than last year indicating more State funds were available for distribution. This still leaves the Town short on the backfill by $83, over the 1 year period the "Triple-Flip" has been in effect (FY24-25 was the first year). A brief discussion of the FY results follows the below table.

24 FY FY to to Difference Percent The Village (Hahn Center)* 2,322, ,254, (67, ) (2.92%) Paradise/San Clemente/Casa Buena New Motor Vehicle Dealers** 822, , , % Other 39, , , % Corte Madera Center 1,41, ,398, (11,997.79) (.85%) The Market Place 98, , (15,644.84) (15.87%) Village Square 41, , , % Lucky Nellen Area 52, , , % Tamai Vista/Madera Area 67, ,66.21 (8,933.22) (13.22%) Home Occupation 21, , , % Paradise Shopping Center 35, , (3,778.47) (1.56%) Park Madera Center 91, , {2,484.59} {2.72%} Subtotal In Corte Madera 5,354, ,41, , % State Wide Pool 2, , % County Wide Pool 654, , , % Advancement Variance 22,6. 13,8. (8,8.) (38.94%) Less Administrative Expenses (59,51.39) (64,21.95) (4,52.56) (7.6%) Less 25% State Tax (1,53, 16.5) (1,544, ) (4,981.85) (2.73%) Plus Triple Flip Backfill 1,281, ,719, , % GASB #22 Adjustment 25, , , % Total Revenue Remitted 5,779, ,373, , % Increase (Decrease) From Prior Year Percentage 5.94% 1.28% Amount 324, ,22.91 * Does not include Tesla Motors starting in first quarter of 214. * *Includes Tesla Motors starting in first quarter of 214. The Village A decrease of ($67,738.11) or (2.92%) was the result (does not include Tesla Motors). Several of the majors had declining sales while the results of others were mixed. New Motor Vehicle Dealers An increase of$125,925.5 or 15.31% was the net result. The two new dealerships, Tesla Motors and Chrysler, Jeep, Dodge & Ram, accounted for $119, of the increase. The balance was from the three continuing dealerships.

25 Paradise/San Clemente/Casa Buena An increase of$19,887.6 or 5.9% was the result. Results among the majors were mixed. Corte Madera Center A decrease of (11,997.79) or (.85%) was the result. Results among the majors were mixed. The Market Place A decrease of ($15,644.84) or (15.87%) was the result. All three majors had substantial declines in sales. Village Square An increase of $3, or 8.81 % was the result. Lucky/Nellen Area An increase of $6, or 13.6% was the result with one vendor having a $13,7 increase and another a decrease of ($7,1). Tamai Vista/Madera Area A decrease of ($8,933.22) or (13.22%) was the result. Results were mixed among the vendors. Home Occupations An increase of $9,656.6 or 45.82% was the result. Approximately ten vendors account for the increase. Paradise Shopping Center A decrease of ($3,778.47) or (1.56%) was the result. Park Madera Center A decrease of ($2,484.59) or (2.72%) was the result. The two major vendors had declines in sales offset by the positive sales increase of a new vendor. State Wide Pool An increase of $ or 28.7% was the result. Examples of taxpayers reporting through the Statewide Pool include primarily out-of-state sellers of high volume, lower value goods such as book clubs. The taxes are distributed State Wide on a pro-rata basis.

26 County Wide Pool An increase of $17, or 16.44% was the result. This is a substantial source that is not, for all practical purposes, related to point-of-sale in Corte Madera. Examples of taxpayers reporting through the Countywide Pool include construction contractors who are consumers of materials used in the improvement of real property and whose job site is regarded as the place of business; out-of-state sellers who ship goods directly to consumers in the state from a stock of goods located outside the state; and California sellers who ship goods directly to consumers in the state from a stock of goods located outside the state. The taxes are collected statewide and are distributed through the 58 County Wide Pools on a pro-rata basis. These taxes are called "use taxes" and are levied at the same sales tax rates that apply state wide; local sales tax overrides are excluded. Some local retailers are also able to report through the County Wide Pool in the County in which they are located. Internet sales are also a major contributor to this category. Advancement Variance Advancement of estimated sales taxes are adjusted based on past results by the State Board of Equalization on an ongoing basis. Less Administrative Expenses This is a pro-rata allocation of the Board of Equalization's costs in administrating the sales and use tax. Less 25% State Tax This is the voter approved "Triple-Flip". Plus Triple Flip Backfill This category is up a walloping $438,134.1 or 34.18%, indicating that more State funds were available for distribution to reimburse withholdings of 25% of sales and use taxes due. This is the voter approved backfill of the "Triple-Flip". The Fiscal Office in each of the 58 counties in California apply a State designated formula involving past sales tax allocations within the County and available State funds to determine each fiscal year's backfill allocation. The backfill amount does not correspond to the 25% of sales tax withheld. See the Adopted Budget pages S4 and S41 for the past history on the variances. Since the "Triple Flip" began in FY 24-25, $13,965, has been withheld and $13,882, has been reimbursed leaving the Town still owed $83, Presumably, if the "Triple-Flip" ever ends, the Town will receive back all that has been withheld. This withholding creates cash flow problems between late September and December! 5th in combination with the "Motor Vehicle License Fee" swap.

27 GASB #22 Adiustment This is an accrual adjustment of sales taxes received during the April 1st - June 3th Second Quarter of each year, the results of which are available in mid-september. In this case, the accrual of the 4/1/13-6/3/13 quarter is reversed out and the accrual of the 4/1/14-6/3/143 quarter is recognized. CONTINUES NEXT PAGE

28 2. As of 8: A.M. Wednesday, October 29, 214 the total cash position is as follows: U.S. Government & Federal Agency Bonds (Face Amount) Corporate Bonds (Face Amount) Certificates of Deposit (CD's) Office of the California State Treasurer Local Agency Investment Fund (LAIF) Closing Ledger Balance in Commercial Account TOTAL CASH $.. 739,. 39,. 674, $1,83, The unreconciled balances of the Accounting System as of 8: A.M. Wednesday, October 29, 214 are as follows: General Purpose Funds - Includes all funds that close to the General Fund (Number forced to balance- (82, ,3,88.65*=) $1,112,98.36 Sales Tax Override - 846, Included in the General Purpose Balance Park Madera Center Fund Gas Tax Funds (Includes TAM) Affordable Housing Fund Storm Drainage Tax Fund Assessment Districts Traffic Improvement Funds Other Agency Funds Sewer Fund Self-Insurance Funds TOTAL UNRECONCILED CASH BALANCES <2,349,754.54> <6,567.59> 165, , , , , ,683, , ,83, *Net ofunposted receipts and outstanding checks. I:\OFFICE\WPWIN\GWWKLRPTI2914.doc 7:lt/ J- George T. Warman, Jr. Director of Administrative Services/ Town Treasurer

29 TABLE OF SALES TAXES RECEIVED BY FISCAL YEAR FY FY FY FY FY Area Location to to to to to CMC Corte Madera Center 1,398, % 1,41, % 1,313, % 1,243, % 1, 166, % HAH The Village (Hahn Center) 2,254, % 2,322, % 2,369, % 2, 166,285,7 4.6% 2,42, % HOC Home Occupation 3, % 21, % 24, % 23, % 2, % LNE Lucky/Nellen Area 59, % 52, % 43, % 41, % 38, % MKT The Market Place 82, % 98, % 99, % 97, % 91, % PCB Paradise/San Clemente/ Casa Buena New Motor Vehicle Dealers 948, % 822, % 565, % 797, % 699, % Other 41, % 39, % 31, % 36, % 39, % PMC Park Madera Center 88, % 91, % 86, % 75, % 137, % PSC Paradise Shopping Center 31, % 35, % 29, % 31,755,9.6% 55, % TVM Tamai Vista/Madera Area 58, % 67, % 6, % 89, ,67% 79, % VSA Village Square 45, % 41, % 4, % 39, % 69, % Subtotal In Corte Madera 5,41, % 5,354, % 4,933, % 4,966, % 4,791, % ---- Statewide Pool 3, % 2, % 1, % 2, % 4,263.21,8% Countywide Pool 762,467, % 654, % 53, % 572, % 565, % Advancement Variance 13,8..22% 22,6..39% (B,5.) -.16% 29,8..56% 15,2..3% Less Administrative Expenses (64,21.95) -1,% (59,51.39) -1.3% (52,57.76) -.96% (57,458.9) -1.8% (53,239.95) -1.6% Less 25% State Tax (1,544, ) % (1,53,16.5) -26.1% (1,366,257.61) -25.4% (1,385,353.84) % (1,34,553.66) % Triple Flip Backfill 1,719, % 1,281, % 1,328, % 1,581, % 986, % GASB #22 Adjustment 71, % 25, % 89, % (374,179.31) -7.1% 65, % TOTAL REVENUE REMITTED 6,373, % 5,779, % 5,455, % 5,336,1,2 1.% 5,34, % Increase (Decrease) From Prior Year Percentage 1.28% 5.94% 2.24% 5.98% (5.19)% Amount 594, , , ,3.99 (275,486.44) Triple Flip Backfill Variance 175, (221,378.42) (37,822.88) 196, (354,438.29) Does not include Tesla Motors starting in first quarter of 214. includes Tesla Motors starting in first quarter of 214. S4

30 TABLE OF SALES TAXES RECEIVED BY FISCAL YEAR FY FY FY FY FY Area Location to to to to to CMC Corte Madera Center 1,219, % 1,26, % 1,214, % 1,256, % 1,295,16, % HAH The Village (Hahn Center) 1,917, % 1,977, % 2,3, % 1,954, % 1,82, % HOC Home Occupation 38, % 49, % 39,918.17,67% 35, % 41,371.1,71% LNE Lucky/Nellen Area 42, % 58, % 48, % 5, % 4, % MKT The Market Place 89, % 114, % 11, % 82, % 94, % PCB Paradise/San Clemente/ Casa Buena New Motor Vehicle Dealers 725, % 923, % 1,38, % 1, 126, % 874, % Other 464, % 555, % 563, % 562, % 558, % PMC Park Madera Center 69, % 75, % 71, % 74, % 73, % PSC Paradise Shopping Center 27, % 27, % 27, % 26, % 25,82,51.43% TVM Tamai Vista/Madera Area 136, % 14, % 72, % 45, % 36, % VSA Village Square 78, % 82, % 8,77.3 1,36% 76, % 68, % Subtotal In Corte Madera 4,89, % 5,265, % 5,289, % 5,291, % 4,928, % -- Statewide Pool 2, % 3,3.58.5% 7, % 8, % 6,9.29.1% Countywide Pool 552, % 598, % 584, % 562, % 568, % Advancement Variance (57,6.) -1.8% 6,8..12% (23,4.) -.4% 69,6, 1.24% (97,3.) -1.67% Less Administrative Expenses (47,783.75) -.9% (47,938.39) -.82% (44,29.95) -.75% (33,896.65) -,61% (34,571.53) -,59% Less 25% State Tax (1,341,21.6) % (1,466,735.4) % (1,47,312.31) % (1,465,598.17) % (1,82,33.57) % Triple Flip Backfill 1,479, % 1,521, % 1,538, % 1,269, % 1, 174, % GASB #22 Adjustment (87,581.34) -1.65% (58,393.93) -1.% 39, % (16,591.94) -1.9% 378, % TOTAL REVENUE REMITTED 5,31, % 5,822, % 5,921, % 5,595, % 5,842, % Increase (Decrease) From Prior Year Percentage (8.79)% (1.68)% 5.83% (4.22)% 16.1% Amount (511,58.43) (99,74.86) 326,18.32 (246,327.22) 81,2.9 Triple Flip Backfill Variance 138, , , (195,717.59) 92,43.43 S41

31 ATTACHMENT #3 Reports of Department Heads a. Director Administrative Services b. Director of Emergency Services c. Director of Planning & Building d. Director of Public Works (Engineering & Administration) e. Director of Public Works Field Maintenance & Operations f. Director of Recreation & Leisure Services i\office\gwstfrpt\interim reports on cash 9

32 MEMORANDUM TO: FROM: Town Manager, Mayor and Town Council George T. Warman, Jr., Director of Administrative Services/Town Treasurer DATE: October 28, 214 SUBJECT: Status of Finance Department Budget Activities As of June 3, 214 (Final Accrual Report) Mayor & Council- 88.% - "OK" * * * * * * * * * * Legal Services % - "OK" A supplemental appropriation was required. Administration- 94.% - "OK" Sales Tax Measure- 99.8% - "OK" Administrative Services % - "OK" Town Property Tax Collection - 1.% - "OK" TRANs Net Cost % - "OK" Marin Emergency Radio Authority- 99.9% - "OK" Marin Telecommunications Agency- 99.9% - "OK" Transportation Authority of Marin- 99.8% - "OK" Marin LAFCO - 1.% - "OK" Marin General Services Authority % - "OK" Marin Housing Authority % A supplemental appropriation was required. Litigation bills have overspent this budget by $4,5.

33 Animal Control Services - 1.% - "OK" Police Services - 1.% - "OK" Police Facility Land - 1.% - "OK" 152 Willow A venue - 1.% - "OK" 4th of July Program - 96.% - "OK" State Disability Access Fee - 8.9% - "OK" Equipment & Machinery Replacement- 99.9% - "OK" Sanitary District Property Tax Collection % - "OK" Sanitary District Wet Weather Improvement Project Debt Service - 98.% - "OK" Chamber of Commerce- 1.% - "OK" A year end budget adjustment puts this at 1% of the 2% received and due to the Chamber of Commerce. Park Madera Center - Debt Service - 1.% - "OK" Park Madera Center - Property Manager - 11.% This budget is on a Cash Basis and was overspent by $1,57. Workers' Compensation Self-Insurance % - "OK" General & Auto Liability Self-Insurance - 84.% - "OK" Property & Vehicle Damage Self-Insurance % - "OK" =. Ir- Director of Administrative Services/ Town Treasurer i\word97\gwmemo\slatus of finance department budget6.j.14.docfinal

34 MEMORANDUM TO: FROM: Town Manager, Mayor and Town Council Roger Sprehn, Director of Emergency Services DATE: October 28, 214 SUBJECT: Status of Fire Department Budget Year-end FY ********** Fire Department Total Expenditures: 98.6% On track for end of the fiscal year ($74,491 under budget) Suppression Expenditures: 98.8% On track for end of the fiscal year Emergency Medical Services Expenditures: 99.4% On track for end of the fiscal year Other Expenditures: Administration: 98.26% Prevention: 87.27% Disaster Preparedness: 7.9%(small budget, not entirely expended) Fire Department Revenue: On track for end of the fiscal year Paramedic Tax: 96.9% Southern Marin FD Reimbursement: 1.% State Fire Reimbursement: 1.% (all overtime expenses reimbursed) Ambulance Charges/Reimbursement: 11.8% Fire Charges: 84.3%

35 MEMORANDUM TO: FROM: DATE: SUBJECT: Town Manager, Mayor and Town Council Adam Wolff, Director of Planning and Building October 28, 214 Fiscal Year ; Planning and Building Department Final Summary Financial Report June 3, 214 Planning Department - Account Total Department Expenditure Accounts 99.% expended OK Building Department -Account Total Department Expenditure Accounts 96.6% expended OK Housing Element - Account % expended Actual FY is $8,3 84 with $32, carried over to FY Planning Charges 12.7% $3,87 over the revised $115, budget estimate received Building Charges 1.9% $3,132 over the revised $335, budget estimate received

36 PUBLIC WORKS ENGINEERING MEMORANDUM THE TOWN 1' CORTE MADERA.\IARI C..:OU I Y CAI ff()ri-.;ia To: From: Date: Subject: David Bracken, Town Manager Barry Hogue, Director of Public Works October 29, 214 PWE FY Year End Notes The Public Works Engineering administrative costs listed in the Summary Financial Report on page 5 (Town) and page 9 (SD2) are at levels commensurate with the end of the fiscal year. The following table includes capital line items for the Town and the Sanitary District with notes regarding their respective expenditure levels at the end of the last fiscal year. Pg# Item O/o Notes 5 Slurry Seal 99.8 Project complete 5 Overlay 1.3 Project complete 5 Barrier Removal Implementation 91.2 Locations prioritized for design/construction 5 High canal Bridge Pathway 99.7 Modifying design for summer 215 construction (project and funding will carry into FY 215) 5 Low canal (Town Park) Pathway. Still being considered for funding by TAM 5 Flood Storm Project Improve 19.5 Golden Hind/Ebbtide Gate Structure underway 5 Flood Hazard Mailer 95.7 Required for CRS maintenance; completed 5 Infrastructure Management - GIS 23.1 As needed expenditures 5 Safe Path Ways to School. Paradise Pathway Extension; construct in San Clemente Access Improve. Designed; construction targeted for Tamalpais Access Improvements. Construction recently completed; expenses shown in future report 9 San Clemente/Paradise Sewer Imp 1.7 Project complete 9 Paradise West Sewer Improve 3.4 Design completed, construction pending 9 CCTV Inspection Sewer Mains 44.6 Project carried over into FY Assessment/Master Plan Update 75.1 Underway; carried over into FY Infrastructure Management - GIS 29.1 Typically intermittent costs as needed 9 Emergency Repairs Repairs and Litigation Settlement 9 CCTV Inspect Emergency Repairs 72.4 Numerous spot repairs identified by CCTV, expenditures to carry over to FY215

37 MEMORANDUM TOWN of CORTE MADERA Department of Public Works: Field Maintenance & Operations DATE: 29 October 214 TO: FR: Town Manager, Mayor and Town Council Kevin G. Kramer, Director of Field Maintenance and Operations RE: Status of Public Works Field Maintenance and Operations Activities Ending 3 June Flood Control & Storm Drain Maintenance: 99.6% Parks; Landscaping Maintenance & Beautification: 99.8% StreetMaintenance: 99.2% Traffic Signals, Signs & Roadway Striping: 88.2% Street Sweeping: 131.2% DISCUSSION FROM LAST QUARTERLY REPORT: The street sweeper is 26 and as a loppm (1 parts-per-million regenerative air) vehicle, it is old by today's standards. More and more maintenance is now required especially since it (the sweeper) must continue to maintain its 1 Oppm certification or be noncompliant with ARB (Air Resources Board) regulations. As a rule, the sweeper is serviced by outside professionals and part of that work includes a BIT (Biennial Inspection Terminal). The BIT inspection is quarterly even though it is called biennial. Additionally, annual smoke emissions test -ARB requirement-must be completed by certified professionals. Finally, the location of Corte Madera near the bay with the associated sandy materials that collect in the roadway tends to reduce the life expectancy of the numerous gaskets, seals and enclosures that make the sweeper a 1 Oppm vehicle. So, due to the cumulative costs of the above considerations, staff ( equipment mechanic) has taken a more-participatory role in the sweeper maintenance. Due to the mechanic's already full schedule, steps are being taken to provide him with some part time help. The extant overage in this particular line item is more than offset by expected savings in the other listed budget activities. UPDATE 31 March 214: TCM can expect significant increased expense in this budget activity as well as the budget activity within which falls the Vactor sewer-cleaning vehicle. These increased expenses are directly related to new regulations imposed by the Air Resources Board (ARB) regarding particulate matter emissions of certain diesel vehicles effective 1 January 214. As might be expected, ARB failed to notify the affected agencies in a timely manner so some adjustment about compliance deadlines are in the works. However, in the meantime, TCM is required to begin the compliance process - a process which is quite lengthy given that the two vehicles must first undergo certain extensive diagnostic tests - this includes a minimum of thirty

38 hours of roadway driving at varying speeds -to determine whether either or both vehicles are likely candidates for the emission equipment required for ARB compliance. Were one or both deemed unsuitable candidates for these retrofits they could have their registration denied and therefore not be allowed on California streets or roadways. Nice, isn't it? So, once the vehicles are pronounced likely candidates we then pay the cost - as yet, still unknown - of this culling process. Next, the candidate vehicles are fitted with the emissions retrofit at a minimum cost of $18,. per vehicle. Please keep in mind that the only reason other diesel vehicles in the yard are not required to move through this process is that they, for the moment, remain exempt due to either insufficient miles on their odometer or too little time on their hour meters. EXPECT THAT TO CHANGE AT ANY MOMENT. Further Update as of 1/29/14: the manufacturer's representative has been chasing an electrical problem in the street sweeper for the past six months and, as of this writing, it remains unresolved; however, the costs have already been in the tens-of-thousands. I can produce a detailed report or simply answer any questions if anyone is so inclined. Fortunately, MVRS has loaned us a replacement sweeper!1-739: Street Lighting: 92.8% NPDES (National Pollution Discharge Elimination System): 89.4% Sanitary Sewer Maintenance: 97.6%.

39 I 11 I 11\,-,>,. ( t\rtf,\1aofr \ CORTE MADERA RECREATION AND LEISURE SERVICES QUARTERLY FINANCIAL UPDATE V11...,.., I &lf" il'"o To: TOWN MANAGER, MAYOR AND TOWN COUNCIL FROM: MARIO FIORENTINI - DIRECTOR OF RECREATION LEISURE SERVICES DATE: OCTOBER 28, 214 SUBJECT: STATUS OF RECREATION AND LEISURE SERVICES BUDGET AS OF JUNE 3, 214 RECREATION CHARGES PAGE-2- OVERALL REVENUE TOTAL CAME IN AT 7.6%. REVENUE FOR FY 13/14 ON AVERAGE WAS UNDER EXPECTATION. PARK/REC FACILITIES CAPITAL FEES PAGE-2- MONEY IS ACCUMULATED IN THIS ACCOUNT OVER THE YEAR AND TRANSFERRED IN TWICE A YEAR GULY AND JANUARY). IT FLUCTUATES WITH REVENUE. THE NEXT TRANSFER IS SET FOR EARLY JANUARY. THIS ACCOUNT IS HIGHER IN THE FIRST HALF OF THE FISCAL YEAR. CURRENTLY AT 114.2% COMMUNITY CENTER PAGE-3- FINISHED ALMOST AS EXPECTED AT 97.3% OUTDOOR FACILITIES PAGE-3- FINISHED ALMOST AS EXPECTED AT 95.8% NEIL CUMMINS GYM PAGE-3- FINISHED ALMOST AS EXPECTED AT 84.6% AFTERSCHOOL PROGRAM PAGE-3- FINISHED ALMOST AS EXPECTED AT 96.4% SUMMER PROGRAM PAGE-3- FINISHED ALMOST AS EXPECTED AT 83.5%

40 PARK & RECREATION CAPITAL FEES PAGE-3- DIGITAL MARQUEE - NEED TO GO TO PLANNING COMMISSION AND COUNCIL FOR FINAL APPROVAL GENERAL MAINTENANCE - PROJECTS HA VE BEEN IDENTIFIED IN NEW FISCAL YEAR BUDGET AND WILL BE FINISHED BY THE END OF THE NEW FISCAL YEAR. STATE RECREATION {WINDOWS) PAGE -4 AND 5- NOTHING USED YET, EXPECTED TO BE USED IN NEXT FISCAL YEAR MARIN PARKS MEASURE "A" PAGE -4 AND 5- MONEY RECEIVED AFTER JAN 1- PLAN ON BEING USED IN THE EARLY PART OF CURRENT FISCAL YEAR