City Recorder s Office

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1 City Recorder s Office PUBLIC NOTICE Notice is hereby given that the Tooele City Council will meet in a Business Meeting on Wednesday, April 18, 2018 at the hour of 7:00 P.M. The meeting will be held in the Tooele City Hall Council Room located at 90 North Main Street, Tooele, Utah. 1. Pledge of Allegiance 2. Roll Call 3. Mayor s Youth Recognition Awards 4. Public Comment Period 5. Castagno Place Preliminary Plan A 7.54 Acre 23 Lot Single Family Residential Subdivision Located at Approximately 1090 North 640 East Presented by Rachelle Custer 6. Porters Place Subdivision Plat A 1.43 Acre 3 Lot Residential Subdivision to be Located at Approximately 630 S Coleman Presented by Rachelle Custer 7. Budget Discussion Library Presented by Jami Carter, Tooele City Library Director 8. Budget Discussion Attorney s Office Presented by Roger Baker, Tooele City Attorney 9. Budget Discussion Recorder s Office Presented by Michelle Pitt, Tooele City Recorder 10. Budget Discussion Human Resources Presented by Kami Perkins, Tooele City Human Resources Director 11. Budget Discussion Finance Department Presented by Glenn Caldwell, Tooele City Finance Director 12. Budget Discussion Administration Presented by Debbie Winn, Tooele City Mayor 13. Minutes April 4, Invoices 15. Adjourn Michelle Y. Pitt Tooele City Recorder Pursuant to the Americans with Disabilities Act, Individuals Needing Special Accommodations Should Notify Michelle Y. Pitt, Tooele City Recorder, at or michellep@tooelecity.org, Prior to the Meeting. 90 North Main Street Tooele, Utah (fax)

2 Community Development Department STAFF REPORT April 11, 2018 To: From: Tooele City Planning Commission Business Date: April 11, 2018 Planning Division Community Development Department Prepared By: Rachelle Custer, City Planner Re: Castagno Place Subdivision Preliminary Plan Request Application No.: Applicant: Wise Management Project Location: Approximately 1090 North 690 East Zoning: R 1-8 Acreage: Approximately 7.01 Acres (Approximately 305,356 ft 2 ) Request: Request for approval of a preliminary plan in the R1-8 Residential zoning district for a 20 lot single family residential subdivision BACKGROUND This application is a request for approval of a preliminary plan for approximately 7.01 acres located at approximately 1090 North 690 East. The property is currently zoned R 1-8 Residential. The applicant is requesting that a preliminary plan be approved to allow for 20 single family residential lots. Lots range in size from 10,000 sq. ft. to 13,000 sq. ft. ANALYSIS Subdivision Layout. This subdivision contains 20 lots ranging in size from 10,397 sq. ft. to 13,014 sq. ft. Criteria For Approval. The criteria for review and potential approval of a Preliminary plan request is found in Section 7-19 of the Tooele City Code. This section depicts the standard of review for such requests as: Procedure for approval of preliminary plan. (1) Pre-Development Review. Prior to the submission of any land use application, the applicant may and is strongly encouraged to attend a pre-development meeting to review the proposed land development activity and its use, the site, area of potential conformity or conflict with the City's development policy, and the process by which the proponent may proceed to seek a permit for the proposed land development activity sought by the applicant. The pre-development meeting shall concern all aspects of the application proposal as it relates to applicable ordinances and laws, policy considerations, land uses proposed, neighboring properties and uses, community aesthetics and standards, and any other issue that may affect the approvability of the application or the implementation of the proposal. Applications to be reviewed during a pre-development meeting shall be scheduled for the next reasonably available meeting according to the Community Development Departments regular meeting schedule. (2) Preliminary Plan Preparation. The applicant shall cause to be prepared the preliminary plan which shall include all of the property to be subdivided or developed by the Castagno Place Subdivision App. # Preliminary Plan Request 1

3 REVIEWS applicant as well as all other property owned or controlled by the applicant which is adjacent to or considered contiguous to the portion to be subdivided or developed. The applicant shall also prepare such other supplementary material as was specified by the City in (March 18, 2015) the pre-development meeting, as well as a written application for approval of the land use proposed. The applicant shall deliver copies of the proposed preliminary plan for review to the Community Development Department and to the Tooele Post Office, Tooele County School District, the Tooele County Health Department, County Surveyor, and each non-city utility company involved in the subdivision or development. (3) Planning Commission Review. Prior to Planning Commission review, the applicant shall deliver copies of the proposed preliminary plan to the Community Development Department that demonstrates a signed review by, and any comments from, the Tooele Post Office, Tooele County School District, County Surveyor, County Recorder, and Health Department. (a) The Planning Commission shall approve, approve with conditions, or disapprove the proposed preliminary plan and submit its recommendation to the City Council. An application shall not be approved until receiving all the signatures listed in subsection (2) above. (b) If the Planning Commission finds that changes, additions, or corrections are required on the preliminary plan, the Commission shall so advise the applicant on the record in a public meeting or in writing. The applicant may resubmit the preliminary plan to the Commission without paying an additional fee. The Commission shall approve, approve with conditions, or disapprove the revised preliminary plan and submit its recommendations in writing to the City Council. Planning Division Review. The Tooele City Planning Division has completed their review of the Preliminary plan submission and has issued a recommendation for approval for the request with the following proposed conditions comments: 1. Plans are to be stamped and signed by a professional engineer, registered in the State of Utah. Engineering Review. The Tooele City Engineering and Public Works Divisions have completed their reviews of the Final plat submission and have issued a recommendation for approval for the request with the following proposed conditions comments: 1. Plans are to be stamped and signed by a professional engineer, registered in the State of Utah. Castagno Place Subdivision App. # Preliminary Plan Request 2

4 STAFF RECOMMENDATION Staff recommends approval of the request for a Preliminary Plan by Wise Management, application number , subject to the following conditions: 1. That all requirements of the Tooele City Engineering and Public Works Divisions are satisfied throughout the development of the site and the construction of all buildings on the site, including permitting. 2. That all requirements of the Tooele City Building Division are satisfied throughout the development of the site and the construction of all buildings on the site, including permitting. 3. That all requirements of the Tooele Fire Department are satisfied throughout the development of the site and the construction of all buildings on the site. 4. Plans are to be stamped and signed by a professional engineer, registered in the State of Utah. This recommendation is based on the following findings: 1. The proposed development plans meet the intent, goals, and objectives of the Tooele City General Plan. 2. The proposed development plans meet the requirements and provisions of the Tooele City Code. 3. The proposed development plans will not be deleterious to the health, safety, and general welfare of the general public nor the residents of adjacent properties. 4. The proposed development conforms to the general aesthetic and physical development of the area. 5. The public services in the area are adequate to support the subject development. MODEL MOTIONS Sample Motion for a Positive Recommendation I move we forward a positive recommendation to the City Council for the Castagno Place Subdivision Preliminary Plan, for the purpose of creating 20 single family residential lots at approximately 1090 North 690 East, application number , based on the findings and subject to the conditions listed in the Staff Report dated April 11, 2018: Sample Motion for a Negative Recommendation I move we forward a negative recommendation to the City Council for the Castagno Place Subdivision Preliminary Plan, for the purpose of creating 20 single family residential lots at approximately 1090 North 690 East, application number , based on the following findings: Castagno Place Subdivision App. # Preliminary Plan Request 3

5 EXHIBIT A MAPPING PERTINENT TO CASTAGNO PLACE SUBDIVISION PRELIMINARY PLAN

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8 Community Development Department STAFF REPORT April 11, 2018 To: From: Tooele City Planning Commission Business Date: April 11, 2018 Planning Division Community Development Department Prepared By: Rachelle Custer, City Planner Re: Porters Place Subdivision Final Plat Request Application No.: P17-745a Applicant: Liberation Development Investments LLC Project Location: 632 South Coleman Zoning: R 1-7 Acreage: Approximately 1.43 Acres (Approximately 62,291 ft 2 ) Request: Request for approval of a final plat in the R1-7 Residential zoning district for a 3 lot residential subdivision BACKGROUND This application is a request for approval of a final plat for approximately 1.43 acres located at approximately 632 South Coleman. This is a minor subdivision because it is under 10 lots and does not require any public dedication. The property is currently zoned R 1-7 Residential. The applicant is requesting that a final plat be approved to allow for three residential lots. The lots are 14,000 to 33,000 sq. ft. The property is currently vacant. The applicant intends to build a duplex on each lot. Duplex is allowed in the R1-7 zoning district on a minimum 14,000 sq. ft. lot. ANALYSIS Subdivision Layout. This portion of the subdivision contains 3 lots ranging in size from 14,060 sq. ft. to 33,488 sq. ft. Criteria For Approval. The criteria for review and potential approval of a final plat request is found in Section 7-19 of the Tooele City Code. This section depicts the standard of review for such requests as: Procedure for approval of the final plat. (1) The final plat shall conform substantially to the preliminary plan as approved, and, if desired by the subdivider, may constitute only that portion of the approved preliminary plan which he proposes to record and develop at the time, provided, however, that such portion conforms to all requirements of these regulations and the approval of the preliminary plan. (2) Application for approval of the final plat, including all engineering drawings, shall be submitted in writing to the Community Development Department and shall be accompanied by the fee and engineering review fee as required by the City Code. The application must be completed, including all corrections and required documentation, at least 15 days prior to the regular meeting of the Planning Commission for its review and recommendation. Porters Place Subdivision Final Plat Request 1 App. # P17-745a

9 (3) The final engineering plans and specifications, consistent with the approved preliminary plan, as well as an AutoCAD copy of the development plans, shall be submitted to the Community Development Department within one year after approval of the preliminary plan and before the approval of the final plat; unless, prior to the one-year period lapsing, the City Council grants an extension, not to exceed six months, upon written request of the developer. Such extension will not require an additional fee or filing or additional copies of the plat. If the final plat is not submitted to the Community Development Department prior to the expiration of said one-year period, which begins to run from the date that the preliminary plan is first approved by the Council, the approval of the said preliminary plan automatically lapses and is void and is of no further force or effect. Thereafter, the developer must recommence the application process as then in effect. The subdivider shall make all revisions required by the City promptly and with reasonable diligence. (4) Within two months after its meeting at which time the application for approval of the final plat is submitted, the Planning Commission shall recommend approval or disapproval. If the Commission recommends approval of the plat, it shall affix upon the plat the certifying signatures of its chairman and members voting in favor of approval, and submit the plat along with its recommendations to the City Council. If it recommends disapproval, the Commission shall set forth the reasons in its own records, which may include the meeting minutes Minor Subdivision - Exemptions from preliminary plan requirement. (1) A subdivision is considered a minor subdivision and exempt from the preliminary plan requirement of this Chapter if: (a) it contains less than ten lots; (b) it does not contain a right-of-way dedication for public street; and, (c) it does not involve off-site water or sewer utilities. (2) Information normally required as part of the preliminary plan application may be required by the Public Works and Community Development Departments as part of a minor subdivision final plat application. REVIEWS Planning Division Review. The Tooele City Planning Division has completed their review of the final plat submission and has issued a recommendation for approval for the request with the following proposed conditions comments: 1. Plans are to be stamped and signed by a professional engineer, registered in the State of Utah. Engineering Review. The Tooele City Engineering and Public Works Divisions have completed their reviews of the final plat submission and have issued a recommendation for approval for the request with the following proposed conditions comments: 1. Plans are to be stamped and signed by a professional engineer, registered in the State of Utah. Porters Place Subdivision Final Plat Request 2 App. # P17-745a

10 STAFF RECOMMENDATION Staff recommends approval of the request for a final plat by Liberation Development Investments LLC, application number P17-745a, subject to the following conditions: 1. That all requirements of the Tooele City Engineering and Public Works Divisions are satisfied throughout the development of the site and the construction of all buildings on the site, including permitting. 2. That all requirements of the Tooele City Building Division are satisfied throughout the development of the site and the construction of all buildings on the site, including permitting. 3. That all requirements of the Tooele Fire Department are satisfied throughout the development of the site and the construction of all buildings on the site. 4. Plans are to be stamped and signed by a professional engineer, registered in the State of Utah. This recommendation is based on the following findings: 1. The proposed development plans meet the intent, goals, and objectives of the Tooele City General Plan. 2. The proposed development plans meet the requirements and provisions of the Tooele City Code. 3. The proposed development plans will not be deleterious to the health, safety, and general welfare of the general public nor the residents of adjacent properties. 4. The proposed development conforms to the general aesthetic and physical development of the area. 5. The public services in the area are adequate to support the subject development. MODEL MOTIONS Sample Motion for a Positive Recommendation I move we forward a positive recommendation to the City Council for the final plat request for Porters Place Subdivision, for the purpose of creating 3 residential lots at approximately 632 South Coleman, application number P17-745a, based on the findings and subject to the conditions listed in the Staff Report dated April 11, 2018: Sample Motion for a Negative Recommendation I move we forward a negative recommendation to the City Council for the final plat request for Porters Place Subdivision, for the purpose of creating 3 residential lots at approximately 632 South Coleman, application number P17-745a, based on the following findings: Porters Place Subdivision Final Plat Request 3 App. # P17-745a

11 EXHIBIT A MAPPING PERTINENT TO PORTERS PLACE SUBDIVISION

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14 Recorder s Office Business Licensing Information Systems Communities that Care

15 What is a Recorder? The position of City Recorder is a statutory position, meaning Utah law requires every city or town to have a recorder or clerk. The Municipal Clerk is the oldest of public servants in local government. The profession traces back before Biblical times. The City Recorder is responsible for all records relating to the business of the City. The Tooele City Recorder also serves as the City Election Officer, the Purchasing Agent, the Certified Records Officer, and notary public.

16 What is all that Paper? Contracts Resolutions Ordinances Minutes City Council Planning Commission North Tooele City Special Service District Agendas Recordings Certificates Deeds Correspondence Oaths of Office Claims Appeals Complaints GRAMA Requests Interesting Records Historical Records

17 Budget Training $1,700 Utah Municipal Clerk s Association Annual Conference Business License Annual Conference Notary Renewals Office Expense $2,000

18 Business Licensing Commercial Businesses (575) Home Occupations (594) Food Trucks (15) Transient/Itinerants (Door-to-door sales)(19) Serves as Deputy Recorder and Notary Prepares Agendas, Notices, Council Packets, Lots of Filing, and Posts Documents to the State Website

19 Business licensing s budget gets lumped in with the Recorder s Office, so no budget is requested! Business licensing brings in revenue through licensing fees. However, the state legislature passed a new law that home occupations no longer need to pay a licensing fee. This results in almost $24,000 in lost revenues.

20 Information Systems (I.S.) Work Stations Radios Monitors Licensing Telecommunication Systems Phones Networks Updates IPads Servers Security Systems Applications Keyboards Software Client Support Repairs All this, servicing ALL departments within the City, with only 1 full time employee and 1 part time consultant!

21 I.S. Budget Subscriptions/Membership $200 Travel & Training $1,500 (slight increase to keep up with changes in technology) Offense Expense $200 Operation/Maintenance $50,470 (Need to migrate our electronic data to a new company. Also would like to purchase firewall maintenance and security educational software.) Wireless Communications $1,400 TecServe $87,360 (Contract Consultant is asking for an increase. Haven t increased this contract for 5 years.) Beehive Wireless $6,200 Tyler Contract $26,200 Special Department Supplies $1,700 Licensing $5,112 (Significantly down from last year) Miscellaneous Equipment $510 Office Furniture & Equipment $38,500 Because of the high demand for services from our I.S. department, we would like to request an additional employee. We realize that there are many budget requests so our request would be prioritized in this order: a part-time employee, an intern, a season employee, then an overtime budget allotted.

22 Communities that Care (CTC) Committed to the best available prevention research, programs, and practices to create synergy in our goal to help raise healthy and successful youth. Cost Benefit Ratio = $5.31 for every $1 invested. Only area in the State of Utah to decrease in suicide-related risk factors in day use-rates for the following substances have substantially decreased since 1999: Alcohol Cigarettes Marijuana % 12.7% % 2.4% 11.5% 6.0%

23 CTC Budget: No budget increase requested Safe & Drug Free Schools $14,500 Provides for implementation, monitoring, and support of programs including Second Step, Life Skills Training, Teacher Recognition, Suicide prevention and post-vention. Family Programs / Guiding Good Choices $4,000 Provides for implementation and supports of Guiding Good Choices Classes & strategies to increase family bonding and reduce conflict. Program is adding Mental Health First Aid for no additional requested funds to the budget. Travel & Training $7,479 Allows CTC Staff to learn most current and effective strategies and practices. Strengthens collaboration between local agencies and creates synergy in community change. Special Departmental Supplies $4,540 Provides for supplemental program supplies, I.T. needs and upgrades, and miscellaneous needs as they arise

24 General Building Needs Phones $50,000 Copy Machine $13,000 Cameras/DVR $20,000 Projector/Sound and Video System $20,000 50,000 City Hall Repairs/Maintenance $ The phone system is so outdated that we can no longer get replacement parts for it. The main copy machine for the building is about 18 years old and has made about 1,700,000 copies. The security cameras and DVR need to be replaced. The Council Chambers needs updated equipment (projector and sound and video systems). The City Hall building is in need of repair the carpet is old and ripped, there are some holes in the walls, and the building needs to be painted.

25 OUR #1 ASSET OUR STAFF Looking at the City as a Whole

26 General Fund FY2018 CITY'S BUDGET Other 39% Labor Costs 61%

27 Which Hat Will I Wear Today? Fiduciary Duty to Tax Payers & Build and Maintain a Competent and Capable Workforce (pay & benefits) Balance the Interests of the Employer & While Advocating for the Employee

28 Challenges Labor Costs Increasing Police Recruitment & Retention 57% turnover for past 5 yrs. Salary Inflation Tier 2 Benefit Implications Working Conditions & Load Increased Competition for Talent & Local Labor Market Inflation Lowest Paid Workers Temps/Seasonal Big box retailer increased min. wage $11.00; warehouses $12.50 Benefit Costs Health Insurance 2012 Ratio 78% 2017 Ratio 140% Changes made last year 2017 Adjusted for reinsurance on claims over 100K was 98% 401k Requests for Additional Staffing

29 2% COLA for General Workforce - Same as SSI and CPI for (Mayor and Elected Officials Declined any COLA) $1,073,000 + $50 for Parks Contract This Scenario, Every 1% Increase in pay = Approximately $99K Step Increases Established Career Ladder Promotions Insurance Increases (Medical was 20% and down to 15% & Workers Compensation Insurance) Employer 401K Contribution Increase to 3% (possibly a match) 5 Additional Volunteer Firefighters 2 Part-time School Crossing Guards for Sterling Elementary Police Pay Adjustment 2 New Police Officers (One will be partially covered by TCSD) 2 Part-time Police Community Service Officers Tier 2 Police Officer Enhanced 401k Benefit - (Anticipate this will become a standard and would like to get ahead of the market with it. It gives officers a reason to work for us. We may implement a different contribution or vesting based on years to help with retention.) Police Overtime Budget Temp/Seasonal Employee Pay Increase Parks (to G9) & Cemetery (to G8) Maintenance Worker Increase Parks Lead Increase Streets Maintenance Tech Additional Career Ladder IT Positions - Add Career Level for IT Tech Level III G16 IS Specialist II G18 Add part-time 20 hour per week IT Tech II Assistant Attorney Additional Career Ladder ADJUSTMENTS TO THE LOWEST PAID EE'S AS THESE GRADES WERE OVERALL BELOW MARKET POSITION: Some Temp/Seasonal - Grade 6 to Grade 7 - Grade 7 to Grade 8 - Grade 8 to Grade 9 Mayor's Auto Allowance as provided for in policy (Mayor Roberts was $600/month, Mayor Dunlavy Declined, Mayor Winn tracked for two months and feels $600 is too high) Other requests have been made that have not been included in this representation.

30 HR DEPARTMENT OPERATING BUDGET How we serve our workforce

31 $6,500 Additional Funding - Online Application and Onboarding System; $2,000 Second Leadership Training Seminar or Safety Workshops; and, $4,500 for Police Officer College Loan Repayment Benefit (makes it similar to educational assistance benefit). Some line items appear reduced but the budgeted amounts were moved to line item as Global IS programs. Increase Request = $13,000 FY18 FY19 $ 7,025 $ 2,450 $ (4,575) $ 5,700 $ 5,000 $ (700) $ 2,000 $ 2,000 $ - $ 14,150 $ 25,205 $ 11,055 $ 2,000 $ 4,000 $ 2,000 $ 4,900 $ 4,900 $ - $ 5,500 $ 10,000 $ 4,500 $ 2,500 $ 2,500 $ - $ 43,775 $ 56,055 $ 12,280

32 WORKPLACE CULTURE #MeToo 71% Proactive & High Level Effort; 22% Appropriate Over 15 years since a grievance was heard by the Appeal Board Things money can t buy I came back because of the people and how I was treated by Tooele City! City promotes work-life balance 98% of respondents on exit questionnaire say in general that they would recommend Tooele City as a place to work Whatever we accomplish belongs to our entire group, a tribute to our combined effort. -Walt Disney

33 Tooele City Council and the Tooele City Redevelopment Agency of Tooele City, Utah Work Session Meeting Minutes Date: Wednesday, April 4, 2018 Time: 5:00 p.m. Place: Tooele City Hall, Large Conference Room 90 North Main St., Tooele, Utah City Council Members Present: Chairman Steve Pruden Dave McCall Scott Wardle Brad Pratt Melodi Gochis City Employees Present: Mayor Debbie Winn Glenn Caldwell, Finance Director Michelle Pitt, Recorder Roger Baker, City Attorney Jim Bolser, Community Development and Public Works Director Rachelle Custer, City Planner Brian Roth, Parks and Recreation Director Paul Hansen, City Engineer Randy Sant, Economic Development and Redevelopment Agency Director Minutes prepared by Michelle Pitt 1. Open Meeting Chairman Pruden called the meeting to order at 5:00 p.m. 2. Roll Call Steve Pruden, Present Dave McCall, Present Scott Wardle, Present Brad Pratt, Present Melodi Gochis, Present 3. Discussion: P a g e 1 Tooele City Council April 4, 2018

34 Chairman Pruden changed the agenda so that the Sensitive Overlay-Skyline Drive was discussed first, and Resolution A Resolution of the Tooele City Council Approving an Agreement with Ace Recycling and Disposal for Collection, Transportation, and Disposal of Residential Refuse and Recyclable Materials was discussed second. - Sensitive Overlay-Skyline Drive Presented by Andy Warr and Derald Anderson Mr. Ward explained that this property is the long narrow strip on Skyline Drive currently zoned R1-7, with an overlay for sensitive lands. He said that it appeared that the parcel was drawn with an arbitrary boundary. He felt it created a situation where the parcel didn t have a buildable area, which may not have been the intent when the overlay was created. Mr. Ward went on to say that zoning required a certain minimum distance away from the road. They would like to request that this parcel be removed from the sensitive overlay so that it can be built upon. He would like to work with planning to come up with something that could work for this parcel, but felt they couldn t do it under the current writing of the code. He added that staff requested that they speak with the Council about their request to remove it from the overlay zone. Mr. Warr said that that they knew that the road needed to be finished. If they could develop enough lots he said that they could put in those improvements. He felt the City would benefit because they would receive the improvements and make it so that this parcel could be used. Chairman Pruden asked how many houses they would like to build. Mr. Anderson said that this was open for discussion, but they would like to build six. They handed out provided a proposal of how these homes could be built with the garage underneath and the main living space above. They would have a walkout in the backyard. Mr. Warr said that they felt they could mitigate cuts in the slopes and that their proposal was a good solution engineering-wise. Council Member Wardle said that they have had multiple fires in that area. He asked how this would affect the ability to provide fire services to that area. Mr. Warr felt that it would help facilitate fire services. Mr. Warr added that there are 12 stated goals in the overlay zoning. When the overlay is lifted, half of the goals are met. There are no fire hydrants currently on the south side. Council Member Wardle asked if they would be required to make sure fire hydrants were put in. Mr. Bolser answered that it was very likely. Mr. Bolser added that there have been three fires during the six years that he has worked for Tooele City. They were caused by lightning and power poles. The Council asked Ms. Custer how she felt about this proposal. Ms. Custer answered that they were willing to follow the direction of the Council. Council Member McCall said that if this project was approved, the developers would have to make sure the road was complete. Mr. Warr said that he understood that would be required. Chairman Pruden expressed concern about the mountain, saying that whenever a mountain is cut in to, it becomes a nightmare. Mr. Bolser said that Staff had concerns about fire and land stability. Mr. Bolser stated that anytime you re dealing with slopes, there is a concern of soil stability, landslides, erosion, fire, and vegetation impact. Mr. Warr said he felt that their concept helped to negate those issues. He said that during the engineering and approval process they would identify the lots, elevations, and building pads with the understanding that everything would be all laid out beforehand. Chairman Pruden asked if they could be required to complete the road improvements first. Mr. P a g e 2 Tooele City Council April 4, 2018

35 Hansen answered that the City Code required that improvements be completed before building began. Ms. Custer said that a rezone would have to be done in order to remove the overlay. Mr. Baker said the Council should consider which was in the City s best interest to remove the overlay or amend it. Mr. Bolser said that it would be easy to remove it, if that was the Council s direction. Mr. Hansen suggested that they obtain geotechnical engineering to make sure that whatever was done did not create more of a hazard. Mr. Hansen said that he realized that the proposal showed there wasn t a cut, but for the protection of those that would live there, he felt the geotechnical engineering would be beneficial. Mr. Warr said that they would be willing to do that. He added that he wanted to make sure of the Council s feelings before they spent money to do things like studies. Chairman Pruden said that the Council would defer to Mr. Hansen s recommendation to get a geotechnical engineer s opinion. Mr. Anderson said that they would be willing to work with the City and asked about the first step in the process. Ms. Custer answered that the first step was to get a concept plan and to sit down with herself and Mr. Hansen to get a full understanding of what was needed from the City. The next step would be to get the geotechnical engineering done. Council Member Wardle indicated that he was amiable to removing the overlay if they met Staff recommendations. Council Member Gochis asked if they would be required to put in curb, gutter and sidewalk. Mr. Hansen said that it was a requirement of development to put in those improvements. Mr. Anderson added that they might be willing to fix the small section in that area that does not currently have curb, gutter and sidewalk, depending on the cost and how much was needed. Mr. Baker stated that any ordinance brought to the Council to remove the sensitive overlay should contain a condition that a geotechnical study be done to protect the City from liability from a slope failure. - Resolution A Resolution of the Tooele City Council Approving an Agreement with Ace Recycling and Disposal for Collection, Transportation, and Disposal of Residential Refuse and Recyclable Materials Presented by Roger Baker Mr. Baker stated that Staff and Council had discussed this issue once previously and talked about an RFP concept to make sure that the City was providing services to the public at a market rate. This was discussed with Ace multiple times. Mr. Baker added that numerous companies nationwide and in Utah have the same names as two that provide collection and disposal of refuse service, namely, Republic and Waste Management. Mr. Baker indicated that he reached out to those two companies through their websites, indicated Tooele s population size, and asked if they would be interested in receiving an RFP. No one responded. He said he took that as an indication that they weren t interested. He recommended a four year contract with Ace Recycling and Disposal for refuse hauling and recyclables hauling. Council Member Wardle expressed appreciation to Ace. He said he hoped that they understood that the RFP process wasn t about them. He said that they were looking at the process that the City had at procuring contracts and Ace happened to be the first contract they looked at. P a g e 3 Tooele City Council April 4, 2018

36 Chairman Pruden also expressed appreciation for their service over the years. He added that the City has a fiduciary responsibility. Council Member Gochis said that Ace has done a good job for the City over the years and she was happy to be able to continue working with them. Dawn, from Ace, said that they love working with everyone from the City. She said she was excited about the extra bulk pickup service for the City s spring cleanup. She added that when they talk with other cities, they talk about Tooele s website and the way Tooele City does the bulk program. She says they like the way we do the program and recommend it to other cities. Council Member Pratt said that there has been a tremendous amount of positives in working with Ace. Ace helped the City go through the painstaking process of getting recycling in the City. The Mayor also expressed appreciation to Ace and for their patience in the process over the months. She added that the City has a steward over the City s finances, but when the City asked for additional services from Ace during this process for additional bulk pickup, Ace was still willing to do it. Council Member McCall added his appreciation to Ace, and wanted to make sure they knew that it wasn t that the City had an issue with them. - Comprehensive Financial Review Presented by Randy Sant Mr. Sant stated that a few months ago the City asked Jason Burningham to discuss potential financial modifications for the future. He explained that Mr. Burningham was not able to be at the meeting, so Mr. Sant would present the item. Mr. Sant stated that the financial review was not something to be voted on, and that it was just a proposal at this time. Mr. Sant said that in 2015 and 2016, the City retained Lewis Young Robertson and Burningham to put together a financial sustainable plan for the general fund. He reiterated that the review was only about the general fund, not other funds. Mr. Sant reviewed goals that were identified: to evaluate and discuss the health of the general fund, identify any weaknesses, discuss how the City could further address the city s imbalance, and to look to see if there were any capital projects that could be resolved or built. Mr. Sant pointed out that there was an imbalance in the general fund. The revenues going forward were not coming in as fast as the expenditures were going out. He said that salaries, benefits, and capital doesn t grow very much. The City has been trying to make assets last a little longer, they ve tried to defer costs, but it hasn t fixed the problem. The City has tried to correct the imbalance by decreasing expenditures instead of increasing revenue. Corrective measures that were taken included: a sales tax bond to help cover some legal issues, managing and limiting personnel costs with no step increases, etc., and debt managing practices by looking at opportunities of refinancing with lower interest to reduce payments. Mr. Sant stated that even with those changes, it was not getting the City where they needed to be. The City needs to look at revenues because if the City continued to cut, they would start to cut the level of services provided. P a g e 4 Tooele City Council April 4, 2018

37 Mr. Sant said that sales tax, property tax, and franchise tax has created the negative trend in the general fund. Two of those sources are negative, and not growing. There were also unanticipated costs incurred that the City wasn t planning on. Expensive capital costs and repairs, and maintenance costs have been deferred. Mr. Sant went on to say that sales tax has grown but property tax has gone down. He asked how property tax could go down when property values have increased. He said that an analysis needed to be done to see why this trend is happening. He said the City shouldn t be losing money when houses were being built. He said that additional research needs to be done as to why the City is receiving less property tax, and that could be done within the next 30 days. Council Member Wardle felt that property evaluations have gone up substantially which should equate to an increase in property taxes, not a decrease. The Mayor said that it would be interesting to see if other cities, like Grantsville and Stansbury, were losing revenue in property taxes as well. Mr. Sant said that a lot of cities have had a truth and taxation hearing every year so that they could keep the same certified tax rate, and not see a decrease. In regards to the franchise tax, he said that interest rate deductions, mild winters where the furnace wasn t always going, and better efficiency such as solar panels, could affect the rates. The City would want to look at the trends. Mr. Sant said that licensing and permit fees may need to be adjusted. Mr. Sant said that no one could accuse the City of not cutting costs. The City has cut costs for a significant period of time as a way to cut the imbalance. Council Member Wardle said that the deficit had been taken out of savings. Mr. Sant said that if the City didn t make any adjustments in the next six years, the situation of the imbalance would get worse. There wasn t a savings account to solve the problem. Even if the City cut the level of services, it wouldn t cut the imbalance. Mr. Sant said that based on the historical analysis conducted by our financial consultant, the City needed to look at ways to increase the revenue flow if it wanted to address the imbalance, or reduce the level of services significantly. The analysis said that the City needed to increase revenue that would have significant impact, such as property tax, sales tax from increased economic development, or need to review decreasing service in non-revenue departments, such as police, fire, legal, administration, etc. Mr. Sant gave a summary of what would happen if there was a property tax increase, and what the increase would need to be in order to address the deficit, fund unanticipated legal costs, provide a capital fund for the general fund, and meet labor costs as defined by the administration. Mr. Sant added that the City wants to build a police and fire station. The summary showed what the anticipated property tax would need to be to build these facilities, from a leasing and bonding perspective. Given the current debt of the City, and the ability to move quickly on the facilities, the MBA process appeared to be the best option for these projects. The City could create a Municipal Building Authority (MBA) to build the building and lease it back to the City. The City did that for the USU building. Bond holders look at a police station and fire station as an essential building for a city. Bond holders feel like the investment is secure because of the actual buildings. Bond holders know that cities won t walk away from the buildings. Rates are usually P a g e 5 Tooele City Council April 4, 2018

38 very competitive. Mr. Sant said that a general obligation bond has to be voted on, but the MBA could be done right away. Council Member Wardle said that it was critical to understand that the City is trying to do the best financial planning they can. He said that the City has to look at revenue at some point. He added that some of these percentages look great, but the public has recently had tax increases from the school district and the county. He said that it makes this decision difficult. He added that the City has gone 36 years without keeping up with the pace of the cost of living index. He expressed appreciation for the transparency the City has had during the budget process. Chairman Pruden stated that it has been 36 years since Tooele City has had a tax increase. He said that it is important that citizens differentiate between the City and County. The County has increased taxes, but not the City. He encouraged Staff and Council to be forthright in the City s education of letting people know the difference. Chairman Pruden felt that at the town hall meeting, representatives came and said that they wanted the police situation fixed and current facilities taken care of. Citizens said they wanted the current parks fixed, not additional parks added. Chairman Pruden went on to say that citizens wanted to spiff up the current ball fields and current parks and seemed willing to pay more to have it done. Chairman Pruden added that, having been on the Council for 15 years, he appreciated Mr. Caldwell and Mayor Dunlavy and how they prepared the City for the tough times. He said that he heard horror stories from other cities on their finances. Although a tax increase may seem to be a big hit, Chairman Pruden said he didn t want to do a multiple year hit. He said he wanted to do it once, but to make sure it was enough to take care of what was needed. He said that now was the time to put something in place to carry the City through the next generation to continue to provide quality services. It would allow the City to address all the needs and some of the wants to provide the services that the citizens need. Council Member Gochis said she recognized that the burden of the budget has been on the employees. Employees have gone without raises and increases. She said it was time to put that right. Employees don t have the equipment they need. Council Member Gochis said that she also recognized that it was the Council s responsibility. She also realized that raising taxes impacts the senior citizens and those on a limited income. Council Member McCall felt that it was something that has been due for a while. He also commended what was done in the past. He said he understood the option of having it be a onetime deal, but indicated the Council needed to look at the complete picture. He said the Council needs to do what needs to be done to get caught up and be prepared to move on. He said that he didn t want to only do enough to get by, and not plan for the future. As the economy grows, the City grows. Council Member McCall said that it was not fair for the taxing entities to all tax at the same time. People know that taxes run the City. He also expressed appreciation to the Mayor for letting the public know the way the budget is being done, and allowing the public to weigh in on the budget. He advised that the Council not promise that it will be a one-time increase. Chairman Pruden said that the proposals that are there, whatever avenue the City decides to go, will remedy the problems now, but will also set them up to handle things in the future. Council P a g e 6 Tooele City Council April 4, 2018

39 Member Wardle said that a lot of the problems that the City is dealing with were started in 2001 and 2002, but the City is just now feeling it. When other cities were doing a 20-25% increase, it wasn t even mentioned in this City. He added that employees must be commended; they have been extremely loyal. Council Member Wardle said that good economic development and retail development will subsidize and limit tax increases in the future. He said that the Council will do everything they can before raising taxes. Mr. Sant said the study verified that the City has done everything it can to tighten its belt and has not looked at an increase in revenue in the past. Past administrations have done very well, but it is now time to look at revenues. He added that employees have been patient, loyal and understanding. They realize it is a good place to work. Council Member Pratt said that the citizens have come and asked for more. They are asking for greater services. Council Member Pratt said that the City is living right now a little short on what we can afford. Residents aren t asking for luxury things, they are asking for basic things like more police officers, and to build up City provided services. He felt that citizens understood that they have to pay more for those services. The City has gone a long time without raising taxes, unlike other cities. Council Member Pratt also commended employees, staff, and financial staff. He felt that the City had come to the point where revenues needed to be increased. The City needs to provide more and employees can t be asked to give any more. Mayor Winn stated that she agreed with what had been said. She felt that citizens understand that revenues need to be increased, as difficult as it is. She added that by being transparent and showing the public what has already been shown, and what the City will continue to show will help the public to understand even more. By understanding it, but they will accept the increase because of the services provided to them. - Providence at Overlake Subdivision Phases 1 & 2 Preliminary Plan Request Presented by Jim Bolser Due to the lack of time, Chairman Pruden asked Mr. Bolser to explain this item in the 7:00 Business Meeting. - Discussion on Proposed Par 4 Development PUD Provisions Presented by Jim Bolser Mr. Bolser stated that the property that the City sold to the developer not long ago was between the golf course and Vine Street. He said that he understood that the developers were going to seek a PUD designation in this development. He indicated that as Staff has worked with them, it was determined that they needed a change in lot size and setbacks in order to have the PUD provisions. This development does not have a necessity for increased density. Developers would like to designate the interior roads as private. Mr. Bolser explained that because a PUD is a designation in City Code, Staff needed the Council s input before they can work with developers and the drawings could be formalized. Chairman Pruden asked if their product would be similar to Graystone s product. Ms. Custer said that the difference was that Graystone has condominiums, and these would be single family homes with a small section of land. Mr. Bolser P a g e 7 Tooele City Council April 4, 2018

40 added that the PUD would have open space and private roads. Mr. Bolser added that by having the roads private, the City wouldn t have to plow or maintain them. Mr. Bolser said that Staff was asking if there were provisions that the Council would like to accept or reject. Chairman Pruden said that Graystone was well managed. He felt that the Par 4 proposal was a sweet deal and he liked the concept. Chairman Pruden added that it was perfect for this neighborhood and that strip of land. He said that there are some people that don t want to take care of a yard anymore. He felt like it was a win-win situation. Ms. Custer said that this development would have an HOA. She asked that the CCRs include the stipulation that homes cannot put up fencing. Council Member Gochis asked if it would border the golf course. Mr. Bolser said that it would. Council Member Gochis then asked what the City does to protect the housing from being hit by golf balls. Ms. Custer said there was a cart path to buffer the housing from the golf course. Mr. Bolser added that it is considered buyer beware but the area of the golf course located next to this development would likely lend itself to not having a great number of golf balls being hit into this area. Council Member McCall said that there were only two tee boxes on that side. Mr. Hansen added that the developer had talked with them about putting up some netting. Council Member Wardle stated that Mr. Roth has done a good job at making sure that the homes in that area, such as Graystone, were protected. - Resolution A Resolution of the Tooele City Council Approving a Contract with Hydro Resources Rocky Mountain, Inc. for Drilling of the Fire Station Well Presented by Paul Hansen Mr. Hansen said that Tooele City received bids from four bidders for this project. Criteria for those bids was established and evaluated. Mr. Hansen talked about the scoring process. All four bidders are well qualified and good at drilling wells. In the bid scoring evaluation, some bidders were given bonus points for their ability to access additional equipment, man power, and resources in a timely manner. After going through the scoring, Staff recommended that project not be given to the low overall bid. Mr. Hansen went on to explain that, as an example, the bids included as a line item abandonment of the well if the well were found to be of unsuitable quality or yield insufficient quantity. The bid price provided by Hydro Resources, if the well were not abandoned, would actually result in a lower overall cost to the City than that of the apparent low bid. Taking this in to consideration, and looking across the scoring spectrum, it is recommended that the City award the contract to the lowest responsive, responsible bidder who is Hydro Resources Rocky Mountain. He said that some may say that this is unfair, and that the City is giving an unfair advantage to favorites, but this is a driller that the City has not worked with before, and has not been given an unfair advantage. Staff will be requesting a 5% contingency with this Resolution. P a g e 8 Tooele City Council April 4, 2018