OF HAWAI'I HllD September 27, 2013
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1 UNIVERSITY OF HAWAI'I HllD September 27, 2013 To: From: Chancellor Straney Vice Chancellor Platz Vice Chancellor Hong Director Chang Executive Assistant Makuakane-Lundin Marcia Sakai, Vice Chancellor for Administrative Affair~~ Subject: FY Initial Budget Allocation, September 27, 2013 This allocation is based on the UH Hilo budget base articulated by the 2013 State of Hawaii Legislature, with UH System adjustments, the Governor's restriction, and executive adjustments at the campus level. Further adjustments were made to accommodate lower than expected tuition revenue. The Initial Budget Allocation will be used by all budget managers to plan for program activity and associated expenses until the final and revised budget allocation is distributed in early Spring of Distribution of the budget to the major divisions is determined at the level of Chancellor. Distribution of the division budget to division units is determined within each division. Major adjustments in the Initial Budget Allocation for FY include: Implementation of Year 2 of the BOR approved 5-year student tuition plan Implementation of BOR policy that 17% of total prior year tuition income be allocated to student scholarship financial aid and that a minimum 60% of that amount be provided for needbased student aid Holding harmless from budget reductions the areas that are associated with financial aid, workstudy, student help, and program specific student scholarships Inclusion of the collective bargaining agreement term for current BU 07 faculty employees that provides for payment of 25% of the amount of reduced wages for the period from January 1, 2010 through June 30, 2011 Inclusion of the col lective bargaining agreement term for BU 07 faculty employees that provides for a salary adjustment of 3% Inclusion of the collective bargaining agreement term for BU 02, BU 03, BU 04, and BU 08 employees that provides for a 5% sa lary snapback and a 4% salary adjustment Inclusion of collective bargaining agreement for BU 01 that provides for a 2% salary adjustment, effective 10/1/2013, and a second 2% adjustment, effective 4/1/2014 Inclusion of executive/managerial 5% salary snapback Vice Chancellors have the delegated authority to make unit allocation decisions based on the UH Hilo Strategic Plan and their internal division and unit priorities Continuation of sustainability efforts with energy savings benefiting the overall campus budget Continuation of debt service relating to issuance of 2009 revenue bonds ADMINISTRATION Administrative Affairs 200 W. Kawili St. Hilo, H I Phone: (808) Fax: (808) An Equal OpportunityI Affirmative Action Institution
2 Chancellor Straney September 27, 2013 Page 2 All salary savings are in the allocation distributed to each university division. The administration does not have a central salary reserve fund, and therefore all divisions are responsible for salary adjustments due to promotion, equity, merit or market adjustments. Any division or unit that uses salary savings to purchase equipment must prepare to absorb the cost of future maintenance. It is recommended that your salary savings be used for one-time, nonrecurring cost items. As always, this Initial Budget Allocation is subject to change based on changing environmental conditions, both internal to the University and at the state level. With this possibility, we ask that spending decisions be strategic and conservative. This memo and the allocation will be placed on the Vice Chancellor for Administrative Affairs' website. Attachment c: Lois Fujiyoshi Mason Kuo
3 1 of 1 FY 2014 Updated 9/14/2013 FY 2014 RESOURCES General Fund Base 27,977,399 Collective Bargaining Augmentation 285,003 Transfer from System for OMKM 200,000 Salary Snapback (E&M, HGEA, UPW) 664,951 Executive Restriction (414,153) Tuition and Fees* 34,194,146 Application Fees 153,300 Professional Fees - Nursing 75,500 Tuition & Fees Reserve Funds (Balance Forward) 1,500,000 Transfer-In HawCC - Library Shared Service 340,000 Transfer-In HawCC - Utilities Reimbursement 154,500 Transfer-In Conference Services & CCECS 30,000 Transfer-In Federal Grant Overhead (RTRF) 320,000 Transfer-In Utility Reimb. from Housing/Food Service Special Fund 375,950 * Tuition revenue based on 3.0% decline in enrollment for Res/Nres Grad/Undergrad, flat enrollment for Nursing and CoP. Total Resources 65,856,596
4 EXPENSES 1 of 5 Transfers: Banner Assessment (est) 394, , ,443 Foundation Assessment (est) 198, , ,736 Risk Mgt Assessment (est) 211, , ,495 CCECS ESL Tuition Rebate (est) 400, , ,000 Sub-Total Transfers-Out 1,204,674 1,204, ,204,674 Fixed Expenses Student Worker Fund 500, , ,000 Student Federal Work Study Match 106, , ,905 UHPA Salary Repayment 428, , ,849 Legal Services 150, , ,000 ADA Accomodations 117, , ,237 Off Campus Lease 189, , ,973 Utilities 6,237,168 6,412, ,412,283 Workmen's Compensation Recharge (est) 340, , ,000 Fringe Benefits for TFSF (S312) Salary 607, Bank Service Charge 165, , ,000 Tuition Scholarship/Waiver - Program Specific 128, , ,952 Student Scholarship (Campus-Wide) 5,200,000 5,715, ,715,000 Student Scholarship (Athletics) CGEE - Exchange Offset 265, , ,000 Sub-Total Fixed Expenses 14,436,427 14,891, ,891,199 Academic Affairs: College of Arts and Sciences Salary 11,692,306 12,711, % (233,846) 12,477,223 Non-Salary 1,052,965 1,093, % (21,059) 1,072,352 CAS - Nursing Prof Fees 64,837 64, % (1,297) 63,540 Subtotal CAS 12,810,107 13,869,317 (256,202) 13,613,115
5 2 of 5 COBE Salary 2,005,815 1,998, % (40,116) 1,958,017 Non-Salary 154, , % (3,090) 151,401 Subtotal CoBE 2,160,306 2,152,624 (43,206) 2,109,418 CAFNRM Salary 1,674,758 1,787, % (33,495) 1,753,513 Non-Salary 125, , % (2,515) 123,229 Subtotal CAFNRM 1,800,502 1,912,751 (36,010) 1,876,741 College of Hawaiian Language Salary 1,257,724 1,333, % (25,154) 1,308,705 Non-Salary 132, , % (2,642) 129,459 Subtotal HLC 1,389,826 1,465,961 (27,797) 1,438,164 CCECS (excludes special fund income) Salary 433, , % (8,664) 400,208 Non-Salary 133, , % (2,670) 130,830 Subtotal CCECS 566, ,372 (11,334) 531,038 College of Pharmacy Salary 6,731,395 6,793, % 0 6,793,005 Non-Salary 2,375,115 2,281, % 0 2,281,553 Subtotal COP 9,106,510 9,074, ,074,558 Library Salary 944,700 1,053, % (18,894) 1,034,423 Non-Salary 608, , % (12,167) 596,167 Subtotal Library 1,553,033 1,661,651 (31,061) 1,630,590
6 Distance Ed. & Technology Salary 353, , % (7,070) 380,188 Non-Salary 91,070 91, % (1,821) 89,249 3 of 5 Subtotal Distance Ed & Technology 444, ,328 (8,892) 469,436 Kilohana (Academic Support Center) Salary 151, , % (3,023) 194,723 Non-Salary 0 5, ,546 Subtotal Kilohana (Academic Support Center) 151, ,292 (3,023) 200,269 Research Office Salary 166, , % (6,674) 173,396 Non-Salary 15,489 15, % (620) 14,870 Subtotal Research 182, ,559 (7,294) 188,265 VC Academic Affairs Salary 836, , % (16,722) 659,909 Non-Salary 671, , % (13,437) 643,393 Summer Session Income Distribution Subtotal VC Academics 1,507,935 1,333,461 (30,159) 1,303,302 Sub-total Vice Chancellor Academic Affairs 31,673,003 32,889,874 (454,977) 32,434,898 Student Affairs: Application Fees Allocation 124, , % (4,992) 133,104 VC Student Affairs Salary 3,212,769 3,511, % (128,511) 3,382,652 Non-Salary 541, , % (21,671) 520,113 Athletics Salary 1,028,385 1,108, % (20,568) 1,088,292 Non-Salary 962, , % (19,252) 943,341 Sub-Total Student Affairs 5,870,327 6,262,495 (194,993) 6,067,502
7 4 of 5 Chancellor's Programs: Chancellor's Office (incl EEO) Salary 634, , % (25,369) 658,028 Non-Salary 64,709 64, % (2,588) 62,121 Subtotal Chancellor's Office 698, ,106 (27,957) 720,149 UH Hilo's Imiloa - Astronomy Center Salary 248, , % (12,402) 244,806 Non-Salary 546, , % (27,309) 518,874 Subtotal Imiloa 794, ,392 (39,711) 763,680 Mauna Kea Management Salary 232, , % (9,293) 240,311 Non-Salary 812, , % (32,518) 780,423 Performing Arts Center - Commercial Operation Subtotal OMKM 1,045,274 1,062,545 (41,811) 1,020,734 Salary 140, , % (5,635) 145,744 Non-Salary Subtotal Performing Arts 140, ,379 (5,635) 145,744 University Relations and Marketing Salary 399, , % (15,370) 420,790 Non-Salary 199, , % (7,993) 191,836 Subtotal University Relations 599, ,989 0 (23,363) 612,627 Campus Technology Office (formerly OTDL) Salary % 0 0 Non-Salary 0.00 (0.00) 0.00% (0) (0) Subtotal Technology 0 (0) 0 (0) (0)
8 5 of 5 Sub-Total Chancellor 3,278,372 3,401,411 0 (138,477) 3,262,934 Admin Affairs Campus Support Services Vice Chancellor Administrative Affairs Salary 3,396,104 4,282, % (67,922) 4,214,821 Non-Salary 1,387,611 1,054, % (27,752) 1,026,379 Repair & Maintenance 475, , % (9,513) 226,297 Security 957, , % (19,151) 938,381 Computing Center Salary 722, , % (14,451) 777,319 Non-Salary 91,070 91, % (1,821) 89,249 Sub-Total Admin/Support Service 7,030,516 7,413,056 (140,610) 7,272,445 Opportunity Funds for the Future 246, , ,944 Debt Service (Student Housing) 740, , ,000 Sub-Total Other 986, , ,944 CAMPUS TOTAL A, B & C 64,480,282 66,785,654 (929,058) 65,856,596
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