CFO: Ref: Nrcs ROLE PROFILE

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Flora Simon
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1 POSITION TITLE MAIN PURPOSE OF ROLE LOCATION /DIVISION / DEPARTMENT GRADE KEY PERFORMANCE AREAS REQUIRED MINIMUM EDUCATION/TRAINING REQUIRED MINIMUM WORK EXPERIENCE TECHNICAL KNOWLEDGE / COMPETENCIES CHIEF FINANCIAL OFFICER To lead and direct the financial services in the National Regulator of Compulsory Specifications. This includes the provision of support services to all departments consisting of financial and management accounting, accounts payable, budgeting, data processing and risk management. To ensure compliance with the PFMA, Treasury Regulations, GRAP, GAAP, IAF and other applicable legislation. Position based in Pretoria N/A 1. Lead, direct and manage the Financial Accounting function for NRCS 2. Budgeting and cost control 3. Lead, direct and manage the Management Accounting function for NRCS 4. Annual Financial Reporting 5. Provide specialist advice and recommendations to committees and relevant parties 6. Supply Chain Management 7. Business Planning 8. People Management 9. Capital Management 10. Funding and Cash Flow Management 11. Corporate Governance CA (SA) At least 10 years experience in a Financial Management role and at least 3 years in a strategic financial management role, preferably within the Regulator environment In-depth knowledge of Finance as a discipline In-depth knowledge of Accounting within a Government Entity In-depth knowledge of the PFMA and King II Report In-depth knowledge of financial procedures and processes In-depth knowledge of Procurement as a discipline Business Plan interpretation Corporate Governance policies and procedures Financial reporting and report writing Advanced Excel GAAP, GRAP, IAF Income tax, employees tax Negotiation skills National Regulator of Compulsory Specifications Chief Financial Officer Page 1

2 BEHAVIOURAL COMPETENCIES Leadership Attention to detail Maximising Performance / drive for results Highly Analytical Highly numerate Trustworthy Planning and organising Communication skills Performer Principle driven THIS POSITION IS PRETORIA BASED AND APPLICATIONS SHOULD BE SENT IN STRICT CONFIDENCE VIA ONLY TO : THE HR MANAGER matshabt@nrcs.org.za SALARY NEGOTIABLE FROM R PER ANNUM All enquiries to be directed to T.J Matshabe at or B.Mkhize at Closing date for applications: 17 April 2009 Should you not hear from us by the 30 April 2009, kindly consider your application as unsuccessful. Due to the expected huge number of applications, correspondence will only be limited to shortlisted candidates. National Regulator of Compulsory Specifications Chief Financial Officer Page 2

3 1 Lead, direct and manage the Financial Accounting function for NRCS Income and debtors o Establish effective mechanisms for levy and fee determination o Direct the collections of levy fees, tests and services o Determine levy and other annual increases o Management of credit notes Creditors and Payments o Approve payments o Manage payments of creditors and travel o Implement finance policy Formulate, recommend and ensure implementation of financial policies and procedures o Approve large transactions according to Delegation of Authority Bank and Cash o Review bank services on annual basis and conduct due diligence o Control over petty cash o Ensure that risks are properly disclosed and that policy is consistent from year to year Journals, reconciliations and expense allocations o Approve journals o Implement accounting framework for the allocations of expenses o Approve all reconciliations Accruals, provisioning o Manage monthly accruals of expenditure incurred but not paid o Manage the provisioning on uncertain amounts Accurate, timeous and interpreted reports Approval of transactions according to Delegation of Authority Financial prudence and sustainability Effective levy/fee structure developed and implemented Minimal fraud Maximum levy collection National Regulator of Compulsory Specifications Chief Financial Officer Page 3

4 2 Budgeting and Cost Control Manage the annual budget process Present budget to The Department of Trade & Industry and Treasury Monitor and manage monthly cost control Compare and report variances of monthly expenses with budget Identify opportunities for cost savings Prepare accurate forecasts Approved budget by the NRCS Board Accurate 3 Lead, direct and manage the Management Accounting function for NRCS Obtain approval from the Board by facilitating the process Implement budget based on approval Ensure the production of a monthly variance report for operational costs and analyse actual versus budgeted amounts Lead the reporting of expenditure to the Board and Audit Committee on a quarterly basis Manage and constantly improve accounting controls and procedures Refine pricing through costing models based on activity based services rendered Align budgeting process with internal policies and procedures General Managers / Executives aware of financial position within their department Accurate, timeous and interpreted reports Expenditure monitored against budgets Budgeting plan aligned to corporate strategy Appropriate pricing structure 4 Annual Financial Reporting Compile Annual Financial Statements for the business Deal with the auditors Negotiate on Audit fees with the external auditors Debate technical aspects of Audit report with Auditors Comply with disclosure principles in GRAP, GAAP and IAF Unqualified Audit report National Regulator of Compulsory Specifications Chief Financial Officer Page 4

5 Provide specialist advice and Participate on various Committees and Sub Committees, 5 recommendations to committees including: and relevant parties o Board o EXCO o Audit Committee o Procurement Committee Advise on issues such as accounting and regulatory issues, replacement of computer systems, etc Advise Chief Executive Officer on operational and strategic financial issues 6 Supply Chain Management Develop and evolve Supply Chain policies and procedures Ensure implementation of policy Standardise Tender Documents Ensure compliance with guidelines of National Treasury Manage requisitions, orders, GRV and payment Ensure data base management (BBBEE, Tax clearance certificate, bank accounts) Enter into contracts with vendors on annual basis 7 Business Planning (Common to Executives and GMs) Develop and ensure the effective implementation of strategies for areas of accountability Influence and contribute to the development of business strategy for the organisation Translate Organisational Strategy into Departmental strategies and business plans Recommendations and advice accepted Comply with National Treasury guidelines Ensure no conflict of interest Ensure not fraudulent payments to vendors Overall business strategy supported Effective integration and alignment with organisational objectives 8 People Management (common to Executives and GMs) Select, assign, lead and manage people Train, mentor and coach subordinates Manage employee performance Maintain employee relations Delegate work to subordinates Succession planning Divisional objectives met Realisation of individual s highest potential Individual performance reviewed Optimal individual and team performance No deviation from employee policies and procedures National Regulator of Compulsory Specifications Chief Financial Officer Page 5

6 9 Capital Management Approve annual Fixed Asset budget Approve, control and manage capex Ensure annual count Develop capex and ensure enforcement Manage the Fixed Asset register Develop depreciation policy Forecast annual capital 10 Funding and Cash Flow Management 11 Corporate Governance (Common to Executives and GMs) Manage daily cash flow Ensure they payment of salaries Ensure the proper funding for the NRCS Ensure the proper funding for Legal Metrology Present forecast The Department of Trade and Industry Accountable for ultimate investment decision to maximise profits Budget compiled and in line with corporate policy Accurate forecasts Meaningful variance analysis reports Continuous business improvement opportunities identified Positive bank balance (no overdraft) Ensure sufficient coverage of expenses per month Ensure compliance to procedures and relevant legislation Compliance to statutory, regulatory, legislative and internal requirements National Regulator of Compulsory Specifications Chief Financial Officer Page 6

7 TECHNICAL KNOWLEDGE SUMMARY TABLE PROCESSES (LINKED TO COURSES) SYSTEMS PFMA Treasury Regulations Microsoft JD Edwards One World GRAP, GAAP, IFRS and IAF Supply Chain Management King Report and Risk Management Financial Management Income tax, employees tax, SDL, UIF Annual review on Budget Speech National Regulator of Compulsory Specifications Chief Financial Officer Page 7

JOB DESCRIPTION FORM Job title:

JOB DESCRIPTION FORM Job title: Overall Purpose of the Job: To provide strategic and oversight support to the CEO, as Accounting Officer of JOSHCO in the key areas of Financial and Budgetary Management, Supply Chain and Asset Management