Manager - Finance and Pensions

Transcription

1 Manager - Finance and Pensions The Commonwealth Telecommunications Organisation (CTO) is the oldest and largest Commonwealth intergovernmental organisation in the field of information and communication technologies. Our history is traced back to 1901 with the establishment of the Pacific Cable Board and the organisation has existed in its present form as an intergovernmental treaty organisation since With a diverse membership spanning developed and developing countries, small island developing states, the private sector and civil society, the CTO aims to become a trusted partner for sustainable development for all through ICTs. Manager Finance and Pensions, heads the Finance and Pensions department which is a key position within the organisation. In addition to managing all finance related activities, the post holder will also be required to manage the pension schemes of the CTO. Applications are open to candidates with extensive work experience, a sound knowledge of finance management, a willingness to take on new challenges, have the confidence and communications skills to deal with high level decision makers, could prioritise effectively and deliver to high standards. REQUIRED QUALIFICATION AND SKILLS Essential ACA or ACCA Qualified or equivalent Minimum 3 years post qualification experience Experience in Sage 100 or 200 and Quick books Accounting Experience in data migration and implementation of new accounting software Broad knowledge of finance and accounting of an membership based organisation and, in particular, IFRS standards Advising the head of the organisation, Executive Committee and the board on all financial matters to achieve overall business objectives and strategic plan Supporting the Senior Management team in provision of all aspects of finance services, accurate, reliable and timely management accounts and develop other financial/management information, cash flow analysis, KPI and variance analysis Ability to manage various Pension schemes such as Defined benefit scheme and Defined contribution scheme and compliance thereof Ensuring prudent management of the organisation s finances, and compliance with all legal, accounting and fiscal requirements in line with the UK statutory requirement Knowledge of Taxation of international/ intergovernmental organisation Glenthorne Road, London W6 0LR, United Kingdom T: F:

2 Ability to scrutinise and analyse tender for various bids. Good IT skills, particularly Excel and power point Ability to prepare organisational Budget based on the strategic plan and also to prepare divisional budget Ability to monitor approved budget and provide the variance analysis Ability to prepare papers on finance matters to the various governing bodies of the organisation Ability to present finance papers to governing bodies and able to answer all the questions satisfactorily Ability to perform basic duties of corporate secretary Have acquired leadership, decision-making and problem-solving skills with an ability to work under pressure while being results-oriented and achieving targets. The ability to manage staff and contracted parties and suppliers High degree of commercial awareness and business acumen Experience of preparing financial reports and presentations Strong interpersonal skills Ability to work effectively in a multi-cultural environment with other team members Ability to prioritise and manage conflicting demands Multitasking skills Add value to the financial process and rules Add value to the financial process, governance and rules Ability to perform basic duties of corporate secretary Assist other division on Finance polices and rules related matters. Experience of working in a membership organisation will be an added qualification Starting salary will range from 36,360 p.a. to 42,536 p.a. depending on the qualifications and experiences. Benefits include 25 days holiday per year, contributory pension scheme, medical insurance, travel season ticket loan, support for training and development, a performance-based annual bonus, subsidy for gym membership, provision for flexible working and a great working environment. You must be a national of a CTO Full Member Country (list available from CTO website). Applicants should submit their Curriculum Vitae and the Application Form to recruitment@cto.int by 5 th January 2019

3 JOB TITLE: Manager - Finance and Pensions DIVISION/DEPARTMENT: Finance and Pensions 1. JOB PURPOSE: As part of the senior management team, the Manager - Finance and Pensions will be responsible for the management of overall finance systems and the administration of Pensions. 2. DEPARTMENT PURPOSE: The Manager - Finance and Pensions has specific responsibilities to ensure that the organisation s financial resources are managed to a high level and with the utmost propriety. He/she will also be responsible for developing and coordinating the strategic financial direction of the organisation together with providing the strategic leadership, management and coordination for CTO s Finance affairs and Pensions in order to deliver the organisation s strategic plan. The Department s main objectives are managing and coordinating the CTO s financial activities including budgets and financial analysis, cash flow management, application of financial regulations, revenue generation, accounting records, salary payments, assets management, relations with external auditors, manage the CTO s pension schemes, liaise with the fund managers and the Pension Administrators and attend to the compliances with the Pension Regulator. 3. WORKING RELATIONSHIPS: Reporting to: The Secretary-General Posts that this job manages: all staff of the Department Finance and Pensions Other key relationships: Must have regular coordination meetings with the Heads of all Departments and Divisions in order to ensure a smooth working relationship between all Departments and the requirements of the organisation. 4. HOURS OF WORK AND LOCATION Hours of work: 40 hours per week including one unpaid hour for lunch each day. Note: The incumbent shall work such additional time beyond the contractual minimum as may reasonably be required to fulfil the organisation s work requirements. Remuneration will not apply for such

4 additional work. Location: Glenthorne Road London, W6 0LR 5. MAIN RESPONSIBILITIES (by Function) Finance a. Coordinate the strategic financial direction of the organisation in order to deliver the organisation s strategic plan; b. Ensure that the CTO budget supports the Strategic Plan; c. Develop and maintain effective systems of budgeting and financial management for CTO s activities; d. Develop and maintain effective systems and procedures to manage financial and business risks and safeguard CTO s assets; e. Ensure full compliance with the CTO s Financial Regulations; f. Drive organisational performance against budgets, KPIs and strategic aims; g. Oversee management reporting to budget-holders & financial returns; h. Prepare monthly and quarterly assessment of budget performance actual versus budget; i. Manage the finance team to ensure effective financial control, accurate and timely processing, and full compliance with the CTO financial regulations and best practice in respect of VAT, payroll, tax and statutory returns; j. Take overall responsibility for the preparation of draft and final annual accounts and of the audit process for the CTO accounts; k. Advise the organisation on new and emerging financial issues; l. Ensure timely submission of VAT returns; m. Monitor and interpret cash flows and predict future trends; n. Ensure timely invoicing and follow-up; o. Ensure timely payments of Pensions and Salaries; p. Actively seek out and promote initiatives that improve and maximise efficiency and make best use of resources. Pensions a. Oversee the organisation s pension responsibilities and ensure that all statutory requirements are fulfilled; b. Manage Pension Liability; c. Liaise with the Manager Human Resource & Admin in respect of Pension entitlements; d. Supervise the overall administration of the CTO s pension schemes; e. Develop pension policies as well as pension and benefit packages; f. Ensure that the Pension schemes operate effectively and meets performance, quality and customer care targets as well as complying with industry standards; g. Monitor pension scheme deficits and prepare relevant reports; h. Liaise with pension administrators, fund managers and other external parties; i. Inform the Pension scheme trustees of the latest developments in pension regulation; j. Raise organisation-wide awareness of pension-related matters.

5 Staff Management a. Management of the Finance & Pensions Department, consisting of day to day staff management; b. Leading and motivating the Finance & Pensions Department team through a culture that inspires achievement, excellence, high ethical values, diversity, transparency and competence; c. Ensuring that staff within the Department respond effectively to the service level agreements with other Departments that are necessary for the delivery of the organization s activities. d. Facilitate a working environment that inspires and motivates through professionalism, transparency, competence, skills development, and staff appreciation. Risk Management a. Serve as primary contact in addressing financial issues, pensions and relations with external auditors. Other a. Undertake any other duties in his/her specialty that may be assigned by the Secretary-General. 6. KEY DELIVERABLES a. Provision of a clear strategic direction for the company s Financial and Pension schemes and effective delivery of departmental outputs in the context of the Strategic Plan for ; b. Timely Preparation of Profit and Loss (P&L) and Assets and Liability (A&L) statements, monthly reconciliation reports, including debtors accounts; c. Effective budget management including timely preparation of 4-year operational budget and regular assessments of budget performances; d. Prudent management of company s finances and operating with a positive cash flow; e. Prudent management of company s finances and continuous introduction of cost saving measures; f. Full compliance with company s Financial Regulations and budget approval process g. Effective management of the Pension Funds and resolution of pension liabilities; h. Timely preparation of audited accounts including final accounts for the Executive Committee and the Council; i. Leading and motivating the Finance and Pensions Department team through a culture that inspires professionalism, achievement, excellence, high ethical values, diversity, transparency, competence and staff appreciation; j. Ensuring that the staff within the Department respond effectively to the service level agreements with