Capital Variance Report for the Year Ended December 31, Significant Variance Explanation

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1 Capital Variance Report for the Year Ended December 31, 2010 Appendix 5 Citizen Centred Services A Significant Variance Explanation For the twelve months ended December 31, 2010, actual capital expenditures for this cluster totalled $ million or 56.4% of the 2010 Approved Capital Budget of $ million. Citizen Centred Services "A" Q Capital Variance ($ Million) December 31, 2010 Over/ (Under) % of Budget 311 Customer Service Strategy (3.6) 58.2 Children's Services (12.3) 37.7 Court Services (0.4) 0.0 Economic Development & Tourism (12.4) 55.0 Emergency Medical Services (6.0) 65.5 LTCHS (Homes for the Aged) (11.5) 35.9 Parks, Forestry & Recreation (69.7) 61.1 Shelter, Support and Housing Administration (3.6) 48.7 Toronto Employment and Social Services (5.7) 39.1 Sub-Total (125.2) Toronto spent $5.050 million or 58.2% of the 2010 Approved Capital Budget of $8.679 million. Of the unspent funds of $3.629 million, $1.521 million will be carried over to 2011 to expand services to include a mobile application, text messaging capability and enhanced reporting. Projects requiring 2010 carry forward funding into 2011 include expanded services and integration with 2 additional divisions of $1.723 million and implementation of City-wide Counter Service and Kiosks strategies of $0.385 million. Project timelines have been adjusted during the year to reflect the impact of hiring slowdown and the focus on meeting contractual requirements for the completion of the integration of Municipal, License and Standards and Urban Forestry programs and project close out, impacting implementation of expanded services and deliverables. Integration of Municipal Licensing and Standards and Urban Forestry programs was successfully launched to the public on May 27, Capital Variance Report for the Year Ended December 31,

2 Children Services (CS) spent $7.444 million or 37.7% of the 2010 Approved Capital Budget of $ million for the year ended December 31, Excluding the Provincial subsidy of $4.0 million for the Health and Safety project, the year end spending rate is 47.3%. Program spending includes the following projects: The New Child Care Centres project capital expenditure is $3.695 million of the approved cash flow of $8.195 million, with Chester Le, St Andrew and Thorncliffe Park under spent by $1.971 million; $1.699 million and $0.828 million respectively. Construction for all three child care centers is underway, but behind schedule due to the need to negotiate design specifications and tender contracts through the district school boards, who act as the project managers for delivery of the new child care centres. Under spending for these centres will be carried forward into 2011, with completion dates remaining as scheduled for late Regent Park Children s Hub project capital expenditure is $3.387 million of the 2010 approved cash flow of $5.335 million, with under spending of $1.949 million, reflecting delays in the co-ordination of the construction of Phase 1 of the Regent Park Revitalization Project. The under spending will be carried into 2011, with the centre remaining on target for completion in Health and Safety with 2010 approved cash flow of $5.0 million is under-spent by $4.989 million, as the Provincial funding contribution of $4.0 million (80%) was not received; the City portion of $1.0 million (20%) is under spent by $0.989 million, as program has shifted spending priorities to include infrastructure upgrades associated the Provincial Early Learning Program (ELP). Children's Services is co-ordinating the ELP upgrade requirements with school boards as part of the ELP transition. The Program is caring forward $0.989 million (the City's portion of this project) into 2011, anticipating that the ELP priorities will be defined in 2011, pending Provincial and school board site-selection negotiations. Nelson Mandela Public School project, with 2010 approved cash flow of $0.500 million, has no spending to date, as delays in the construction of the Regent Park Revitalization Project have impacted the construction on the new school. In anticipation of the construction commencing in 2011, $0.500 million will be carried forward. Squirrel's Nest Day Care Centre project, with 2010 approved cash flow of $0.375 million has no spending, as approval of the project is pending approval from the Board of Directors for the child care centre. The project budget will be carried forward into Accomplishments Purchase of surplus land for $2.094 million from the Toronto District School Board, allowing the continuation of child care services at the child care centre operated by the City at the Thomas Berry Child Care Centre. Capital Variance Report for the Year Ended December 31,

3 Completed upgrades of the state of good repair (SOGR) in the City operated child care centres, spending $0.294 million of the $0.300 million 2010 approved cash outflow. Court Services 2010 Approved Capital Budget of $0.353 million was totally unspent. This was due to a delay in the completion of negotiations and receipt of authorization from the Province. It is anticipated the project will be developed in Economic Development and Culture (EDC) spent $15.1 million or 55.0 % of its 2010 Approved Capital Budget of $27.5 million. The under spending is primarily attributed to the following: Fort York Visitor Centre project is under-spent by $5.083 million and Fort York Adding New Buildings project is under-spent by $0.188 million. Work was delayed due to contract negotiations, legal agreements, specialized site conditions, and purchasing approvals. Provincial funding approval is expected in May 2011 and the project will be completed in Guild Revitalization 2009 project is under-spent by $0.700 million because on-going negotiations with Centennial College have delayed all aspects of this project. Staff are undertaking constraints mapping with the TRCA to create firm limits to the scope of work before hiring architects. John St. Roundhouse Museum project is under-spent by $0.643 million - The three stalls of the roundhouse are now available for use but planning was delayed while the team worked on negotiating a legal agreement to establish the operating model for the museum. Alumnae Theatre Roof project is under-spent by $0.267 million because bids received for authentic slate were beyond the sub-project budget. Project deferred to spring Montgomery's Inn HVAC project is under-spent by $0.196 million due to scope of work change to minimize the disruption to the site and improve cost-effectiveness after thorough architectural and engineering investigation. Design and specification work is proceeding for construction in The Guild Restoration project is under- spent by $0.179 million due to on-going negotiations with Centennial College that have delayed all aspects of the project. Cedar Ridge Interiors project is under- spent by $0.095 million. After consulting elevator professionals, the upgrades to the elevator is more extensive than planned. The new design is underway and will be completed in EDC has spent $1.259 million or 99 % of the 2010 approved cash flow of $1.273 million for the Todmorden Mills ISF project. The project will be completed in Capital Variance Report for the Year Ended December 31,

4 Accomplishments Todmorden site improvements--isf project substantially complete at Dec 31, This landscaping has transformed the Todmorden into a comprehensible and highly functional historic site. Casa Loma phase 6 restoration was substantially complete at year end. Canadian Film Centre at Windfields completed the state of good repair project. Fort York Visitor Centre--War of 1812 bicentennial celebration. Design for the visitor centre and tendering documents were completed and ready for tendering in spring 2011, contingent on Provincial funding. Restoration of steel frame windows and stone sills and roof repair at 98 Atlantic Avenue. Project completed in Major masonry restoration at Berkeley Street Theatre--phase 1 was completed. Spadina Museum main and second floor rooms restored to 1920s era through installation of reproduction finishes and furnishings. Emergency Medical Services (EMS) spent $ million or 65.5% of its 2010 Approved Budget of $ million. The under-spending of $6.034 million is primarily due to the following: The under spending of $4.399 million is attributable to 9 ISF projects as awarding of construction contracts were delayed due to legal and building permit issues as well as a shortage of trades people and ground condition issues at some of the sites. All 9 projects are expected to be completed by June Signing of construction contracts were behind schedule for Stations 17 and 18 ($1.226 million) delaying spending in These projects are expected to be completed within the first half of Contract negotiations, in consultation with IT s Contract Management Office, took longer than expected, thus delaying the implementation of Phase 2 of the Central Ambulance Communication Centre (CACC) and Systems Redesign project to early 2011 ($0.258 million). Of the total $6.034 million under expenditure, $6.011 million in 2010 funding will be carried forward into EMS completed 5 capital projects: the Radio Infrastructure for Portable Coverage project; Station 29 Reconstruction project; Asset Management /Station Refurbishment projects that addressed minor state of good repair needs such as roof and HVAC replacement; and paving and refurbishing of a number of stations. Station #17 & #18 Rebuild projects, the Central Ambulance Communication Centre (CACC) project, Systems Redesign project and four of the nine ISF projects were substantially completed in Capital Variance Report for the Year Ended December 31,

5 Parks, Forestry and Recreation spent $ million or 61% of its 2010 Approved Capital Budget of $ million at year end. Total spending is comprised of $ million on RInC/ISF projects and $ million spent on non-rinc/isf projects. The under-spending at year-end is mainly attributed to the following projects: Outdoor Recreation Centre project was under-spent by $2.5 million since the Beaches Volleyball lease has been terminated; the site for the Wallace Emerson BMX has not been finalized; the Stan Wadlow lighting donation has not been fully received; and various Capital Asset Management (CAMP) projects were not completed before the winter. Park Development project was under-spent by $9.957 million because the sites for Regent Park, West Queen West, Ward 16 and June Callwood Park were not ready for handover. The Dogs Off Leash Area fencing budget for 2010 was not fully spent due to extended community consultations. Trail & Pathways project is under-spent by $0.759 million due to a delay in approvals from Ontario Realty Corporation for the Etobicoke Creek trail improvement; and various projects were not completed before winter; Community Centres project is under-spent by $ million as the Toronto and Region Conservation Authority (TRCA) approval for York Community Centre has been delayed due to concerns regarding the Black Creek bank stabilization; and the Railway Lands Community Centre is still in the negotiation stage; Special Facilities project is under-spent by $7.527 million as ferry vessels require additional design work for code compliance and cannot be scheduled to go into dry dock until year end; and the delay for Seawall rehabilitation due to specialized nature and extensive approvals process; and Parks, Forestry and Recreation is responsible for implementation of 111 RInC and 34 ISF projects totalling $ million. Capital expenditure for these projects totalled $ million or 63% to the 2010 approved cash flow. It is noted that all RInC and ISF projects except for the Crescent Town Club and Regent Park Pool will be completed in Completed Jenner Jean Marie and Edithvale Community Centres at a cost of $ million Completed Colonel Samuel Smith Park Outdoor Rink at a cost of $2.1 million Completed security upgrades in various PF&R facilities for a value of $2.227 million Completed 75 RInC projects and 31 ISF projects at a cost of $ million Capital Variance Report for the Year Ended December 31,

6 Long Term Care Homes & Services (LTCHS) spent $6.460 million or 36% of its 2010 Approved Capital Budget of $ million. The year-end under-spending is mainly due to the following: The LTCHS Capital Maintenance Program expenditures totalled $5.650 million, representing 59.5% of the 2010 approved cash flow of $9.50 million primarily because the proclamation of the new Long Term Care Homes Act happened in July instead of January as originally planned. This resulted in the delay of capital programs. Other factors included longer than anticipated contract document preparation and tendering timelines and contractor delays, resulting in projects being suspended during the winter. The Kipling Acres Redevelopment project expenditure totalled $0.81 million or 9.5% of its 2010 approved cash flow of $8.5 million due to delays in approvals of Long Term Care capital projects from the Ministry of Health and Long-Term Care. The project has now received all required approvals and is proceeding with a targeted project completion date of early Shelter, Support and Housing Administration (SS&HA) spent $3.393 million or 48.7% of the 2010 Approved Capital Budget of $6.966 million at December 31, Program spending includes the following: Social Housing Administration System project spent $1.112 million of the approved cash flow of $1.600 million. An amount of $0.488 million will be carried forward into While project production and testing are well underway, development of specific modules has been slower than planned, pushing the final stages of production into Capital Repairs/ Replacements for City operated/ Leased Shelters (the SSHA state of good repair (SOGR) program) expenditures were $0.334 million, representing 22.3% of the approved cash flow of $1.499 million. An amount of $0.770 million will be carried forward into A number of upgrades have been delayed, due to difficulties co-ordinating repairs in the city operated and leased shelters. Spending for 2010 provided roof repairs at Family Residence; elevator repairs at Woman's residence; and locker replacement at Seaton House. Shelter Development/Redevelopment project expenditures totalled $0.018 million of the approved cash flow of $1.248 million. This project primarily funds the redevelopment of Seaton House and the revitalization of George Street. While a redevelopment framework has been proposed, the redevelopment has been delayed due to the need for further program due diligence. Mass Care Response Vehicle project, with approved cash flow of $0.250 million has no spending to date, as Fleet Service and SSHA have not completed the vehicle specifications required to issue an RFP. It is anticipated that the RFP will be released in the spring of Capital Variance Report for the Year Ended December 31,

7 129 Peter Street Shelter project spending totalled $0.841 million of the 2010 approved cash flow of $1.281 million, leaving $0.440 million to be carried forward into Shelter construction was completed in the fall, with the shelter becoming operational in October. The elevator and smoking area on the roof is scheduled for completion in Dowling Avenue Property Acquisition project, with approved cash flow of $0.850 million, has been fully spent, providing Affordable Housing the property to commence construction of new affordable housing. AHO Information Tracking Systems project, with approved cash flows of $0.238 million is fully spent, with the systems scheduled to go into operation in early Toronto Employment & Social Services (TESS) spent $3.654 million or 39.1% of its 2010 Approved Capital Budget of $9.341 million. IT projects totalling $5.149 million were fully funded by provincial subsidies dedicated to technology for the Ontario Works (OW) program. The TESS infrastructure project of $4.192 million, which is fully funded by debt, enables TESS to retrofit, and purchase furniture and fixtures for additional office space to manage the increased caseload. The under-expenditure is primarily due to the following: The Employment Assistance - Phase 1 project was completed with the Employment Services System (ESS) being launched in TESS had originally planned to purchase the Employment Services System. However, TESS had completed the project ahead of schedule and $0.818 million under budget through the utilization of temporary internal IT staff. Employment Assistance - Phase 3 project is now consolidated into Employment Assistance - Phase 2 project, which is anticipated to commence in The Program will carry forward the $0.100 million in Employment Assistance - Phase 2 project into The Contract Management Office (CMO) issued a contract with Oracle for development of an interactive dashboard for the MIS-Data Mart - Phase 1 project and a prototype interactive dashboard was released in fall A new server is being procured and consulting work is expected to continue into The unspent funding of $0.125 million will be carried forward into The Case Management - Phase 1 project is on schedule. The Employment Opportunities System (EOS) was launched and further enhancements will be added to the system in early Work on Benefit Cards is progressing according to plan. The Program will carry forward $0.100 million into Capital Variance Report for the Year Ended December 31,

8 The WAYS - Phase 2 and 3 projects will not proceed as the Province will be developing a new Provincial Ontario Works delivery system, thus resulting in underexpenditures of $1.100 million and $0.200 million respectively. The TESS Infrastructure Facility project is progressing according to plan with five leased locations opened. The Program experienced delays with the 455 Dovercourt project due to an elevator problem. However, architectural work has started and the project will continue into The facility project at Metro Hall, 27 th Floor will not proceed as the anticipated space is no longer available. TESS will carry forward $1.696 million into Citizen Centred Services B For the year ended December 31, 2010, actual capital expenditures for Cluster "B" totaled $ million or 52.1% of the 2010 Approved Capital Budget of $ million. Citizen Centred Services "B" Q Capital Variance ($ Million) December 31, 2010 Over/(Under) % of Budget City Planning (2.6) 64.5 Fire Services (7.2) 43.1 Transportation Services (155.7) 64.2 Waterfront Revitalisation Initiative (108.3) 7.7 Sub-Total (273.8) 52.1 City Planning spent $4.772 million or 64.8% of the 2010 Approved Capital Budget of $7.364 million and completed 14 out of the 23 capital projects in In order to complete the rest of the capital projects, the unspent capital funding of $2.325 million will be carried forward to The under-spending is mainly attributed to the following projects: The Inventory & Integrated Evaluation System project is ongoing. Field investigation work is underway with anticipated completion in The Growth Studies 2010 and Environmental Assessment Transit Studies projects are all underway with anticipated completion in The Civic Improvement projects are all currently underway, with anticipated completion in 2011, as a result of phased project completions. The new Zoning By-law was approved by Council on August 27, The completion of this multi-year project resulted in the streamlining of 43 different Capital Variance Report for the Year Ended December 31,

9 zoning by-laws in a by-law that will allow for more effective response to enquiries and more efficient use of staff resources. Growth Studies completion of significant growth studies including: Phase II Avenue/Mid-Rise Typology Study. Fire Services spent $5.446 million or 43% of its 2010 Approved Capital Budget of $ million. An amount of $6.701 million will be carried forward into Underspending in 2010 is primarily the result of the following: The project for Bunker Suits Lifecycle Replacement with a 2010 approved cash flow of $5 million had no spending in The project was approved in late August as an in-year change to enable an RFQ to be awarded in mid December. Expenditures are not expected until June Reserve funding for this project will be carried forward into The new Station D project to allow an improvement in emergency response times with a 2010 approved cash flow of $2.711 million is $2.075 million or 77% spent at year-end and will be completed in The land acquisition occurred in December under budget. The design will now proceed based on the configuration of the site and road access. $0.636 million will be carried forward into The Business Intelligence (BI) project with a 2010 approved cash flow of $0.500 million was $0.106 million or 21% spent by year-end. An amount of $0.394 million will be carried forward into 2011 to complete this project. The project is for statistical analysis of performance metrics and will facilitate achieving compliance with NFPA standards. In 2010 this project had been impacted by vendor delays related to the G8/G20 Conference when resources of Toronto Fire Service as well as the vendor had been deployed to address urgent requirements. Other significant Fire Services capital projects that advanced in 2010 include: The projects for HUSAR (Heavy Urban Search and Rescue) Equipment with a combined 2010 approved cash flow of $1.325 million are 76% spent by year-end. These projects are 75% funded by Federal subsidy. Acquisition of equipment scheduled for 2009/2010 was completed. The project for replacement equipment was delayed by Federal Government approvals. Unspent funding of $0.238 million will be carried forward into to The project for Restoration of Heritage Fire Station # 227 on Queen Street East in the Beaches with a 2010 approved cash flow of $1.067 million was required due to the deterioration of the façade and clock tower. The first phase of the project started in September 2009 as originally planned with $0.733 million spent in that year. The second phase started in April of 2010 and was completed by year-end. Unspent funding of $0.167 million will be carried over to cover the final payments. Capital Variance Report for the Year Ended December 31,

10 The project for Rehabilitation of the West Training Centre Burn House with a 2010 Approved Capital Budget of $0.590 million was completed slightly under-budget. A 2008 engineering assessment determined that the Burn towers require periodic rehabilitation as a result of the stresses from the repeated heat and water exposure. Transportation Services capital expenditure for the year ended December 31, 2010 totalled $ million or 64.2% of its 2010 Approved Capital Budget of $ million. Most of the under-spending relate to project requiring third party coordination and/or funding: Transit City delays in receiving approvals for coordination of various improvements, with Metrolynx, along Sheppard Avenue East Major Road Reconstruction program delays in coordinating improvements with local utilities present in the public right of way Transportation Services is also responsible for implementation of approximately 150 ISF projects totalling $ million or 17% of the 2010 approved cash flow. Capital expenditure for these projects totalled $ million or 81% to the 2010 approved cash flow. It is noted that all ISF projects will be completed by March 31, Another 7 projects with 2010 approved cash flow of $ million are partially funded under the Recreational Infrastructure Canada (RInC) program. In 2010, capital expenditure for the RInC projects totalled $6.620 million, resulting in 71.5% or $ million being unspent. Due to the complexity of design solutions and the need to coordinate with the construction of aquatic centre for PAN AM Games, one of the Gatineau Corridor bike trails will not be completed on time, resulting in a projected spending for RInC projects of $ million or 91% by March 31, Accomplishment: The total work completed in 2010 ($278,862 million) is $ million more than completed in 2009 ($ million). Completed St. Clair Avenue Transit Right of Way project (Yonge Street to Gunn's Road), the Dufferin Street Jog Elimination project and the Bloor Street Transformation projects. Major reduction of $40 million in the state of good repair backlog Substantial completion of 3 major bridge structures on the Gardiner Expressway near Jameson Avenue, worth $15 million Completed $70.0 million in capital work funded by the federal government's Infrastructure Stimulus Fund. Completed Steeles Avenue Resurfacing project. Completed Victoria Park Reconstruction project Substantially completed several RInC off-street bike trails Waterfront Revitalization Initiative capital expenditures for the year-ended December 31, 2010 totalled $ million or 8.9 % of the 2010 Approved Capital Budget of $ million. Capital Variance Report for the Year Ended December 31,

11 The under-spending of $ million is primarily due to the delay in the implementation of the West Don Lands Precinct project, due to a longer time frame for site remediation and flood protection land form construction than originally planned and delay in awarding the construction contract of the Fort York Pedestrian Bridge. Similarly, the Central Waterfront Public Realm project was delayed due to the timeframe for finalizing the environmental assessment, which in turn has delayed the finalization of detailed design and construction drawings. Finally, completion of a contribution agreement is delaying the transfer of funds for the East Bayfront Precinct project. The capital expenditure of $ million helped to accomplish the implementation of new major Waterfront Toronto Parks: Canada's Sugar Beach that is now open and Sherbourne Park that is near completion; and City transaction review process for two development parcels: Bayside and Parkside (in the East Bayfront Precinct). In addition, implementation of the West Don Land has been advanced by leading the multi-divisional City team for the launch of infrastructure development for the 2015 Pan/Parapan American Games Athletes Village where 8,500 athletes and officials will be housed, including supporting the approval of applications. The submissions for roads and infrastructure to be constructed in West Don Lands, in particular, Mill Street and Bayview Avenue/River Street has also been advanced and construction on these streets has started. Finally, the detailed designed and tender for the Fort York Pedestrian/Cycle Bridge has been completed. Internal Services For the year ended December 31, 2010 actual capital expenditures for Internal Services totalled $ million or 55.7% of their collective 2010 Approved Capital Budget of $ million. Internal Services Q Capital Variance ($ Million) December 31, 2010 % of Budget Facilities & Real Estate (40.8) 57.4 Financial Services (24.0) 10.8 Fleet Services (21.3) 65.2 Information Technology (23.2) 63.0 Sub-Total (109.3) 55.7 Facilities Management and Real Estate (FM&RE) capital expenditures for the year ending December 31, 2010 totalled $ million or 57.4 % of the 2010 Approved Capital Budget of $ million. The under-spending is mainly due to the following: Silo Stabilization project The construction of the seawall was deferred into Demolition has been completed, clean-up is expected to be finished by mid- Capital Variance Report for the Year Ended December 31,

12 November and contract is under review. Actual spending to year-end on this project is $3.922 million or 34.1% of the 2010 approved cash flow of $ million. Unspent funds will be carried forward into Nathan Phillips Square (NPS) project - Due to delays from stakeholder consultations and co-ordination of work with the TPA and other City divisions, there will be less than expected spending in the redevelopment of NPS. Actual spending to year-end on this project is $5.616 million or 61.2% of the 2010 approved cash flow of $9.180 million. Father Henry Carr (Rexdale) Community Hub project Possession of the building was obtained in late spring which has caused timing delays in the completion of the project. Further, there have been changes to the project scope that added new components. To-date, Phase 1 SOGR work has been completed and a consultant has been retained to work on preliminary drawings for Phase 2. Actual spending to yearend on this project is $1.808 million or 24.6% of the 2010 approved cash flow of $7.460 million. High rate of completion on priority year projects, specifically ISF projects. Move from testing and development to production in Capital Asset Management System. Various issues with respect to Old City Hall HVAC and electrical upgrades, Nathan Phillips Square and Father Henry Carr have been addressed which will facilitate significant progress on these projects in Financial Services spent $2.902 million or 10.8% of its 2010 Approved Capital Budget of $ million for the year ended December 31, The significant underspending is attributed to the following projects: Financial Planning, Analysis and Reporting System (FPARS) project was under-spent by $ million due to delays in finalizing the RFP for acquiring external resources to assist City staff with the Public Sector Budget Formulation solution. A decision was made to proceed with a packaged solution (Public Sector Budget Formulation PBF) rather than using a custom solution. The Payment Processing Centre Relocation project was unable to proceed until Council approval for the utilization of space was obtained resulting in under-spending of $0.800 million. Project is expected to proceed in the second quarter of The Revenue Phase II (Cashiering System) project did not proceed in 2010 as contract and statement of work had not been finalized with the vendor resulting in under-spending of $1.214 million. Implementation is expected for the third quarter of The e-procurement Implementation project has been deferred to the next year due to unavailability of resources from the SAP Competency Centre and from Accounting Capital Variance Report for the Year Ended December 31,

13 Services (Financial Accounting Systems & Policy) who were assigned to priority projects. The entire 2010 cash flow of $0.511 million will be carried forward to The Fixed Asset Records System project was completed under budget by $0.554 million. Fleet Services capital expenditure totalled $ million or 65.2% of its 2010 Approved Capital Budget of $ million for the year-ended December 31, The under-spending of $ million is primarily due to delay in procurement resulting from specification development and vehicle designs with Divisions for specialized vehicles and equipment. In addition, electric vehicles for the City's green fleet are currently not available in the Toronto area. A commitment from manufacturers to have them available in 2011 has been obtained. Fleet Services increased its capital spending rate from 58.0% in 2009 to 65.2% in vehicles and equipment were replaced in The delivery of a hydraulic launch assist garbage packer and a natural gas powered garbage packer. In conjunction with the Toronto Atmospheric Fund, developed a Green Vehicle Evaluation and Selection Tool (GVEST). GVEST is an electronic tool that helps Fleet managers select the best green medium and heavy duty vehicles. Toronto is providing this tool to private and public Fleet Managers to encourage them to make green purchases. One fuel site was upgraded with new above-ground fuel tanks and one below-ground tank was removed minimizing the risk of soil contamination. 7 vehicles were purchased in 2010 through the replacement of the leased vehicles project. These vehicles helped divisions replace long term leasing commitments and requirements Information and Technology (I&T) capital expenditures for the twelve months ended December 31, 2010 totalled $ million or 63.0% of the 2010 Approved Capital Budget of $ million. This spend rate includes savings achieved within the desktop sustainment program as a result of the renegotiation of the acquisition contract for desktop hardware replacements, and under spending related to client driven projects. Adjusting for these would result in an imputed spend rate of 70.0%. The under expenditures are mainly attributed to: Resource constraints: a delay in obtaining resources as a result of the hiring slowdown and the need to provide in-kind support to other high priority initiatives (311, Automated Meter Reading and Elections projects). Capital Variance Report for the Year Ended December 31,

14 Project interdependencies: Geospatial projects will be delayed until SAP resources (currently focussing on FPARS) become available. These projects have been rescoped for continuation into I&T had to reduce some hardware purchases in Disaster Recovery project for example - due to the ongoing space and electrical constraints in the present sites. The Information Management Strategy project and Document Management project were stalled with the need to re-assess in light of the City Clerk's Office assuming the Corporate Information Management mandate. Risk mitigations include delaying Information Management Steering Committee initial meeting, securing limited inkind resourcing, reposting policy position, delaying business architecture until new management is confirmed, and working on other activities with interim City Clerk's Office's organization positions. The ecity Strategic Plan project is delayed due to the ebusiness Strategy scope change in mid-year to include Work Management Systems strategy and specific system rationalization efforts. They resulted in delays to issuing the RFP to retain consultant support. The progression timeline has now extended into The Integrated Telecom Infrastructure project experienced protracted contract negotiations with Bell Canada, and further delays attributed to establishing the data sites with Cogeco, and due to requisite permits from Toronto Hydro. Staff turnover affected several projects, including the MLS & IBMS Enhancements project, Quality Assurance Implementation project, resulted in delays. Upgraded the operating System/Productivity Suite; Website re-design; Automated Meter Reading project; 311 and systems for the 2010 Municipal election. Rolled out 9,800 new computers as part of the IT assets lifecycle management project. Renegotiated the contract for acquisition of desktop hardware replacements resulting in contract savings of approximately $2.100 million. Other City Programs For the twelve months ended December 31, 2010, actual capital expenditures for Other City Programs totalled $ million or 31.8% of the 2010 Approved Capital Budget of $ million. Capital Variance Report for the Year Ended December 31,

15 Other City Programs Q Capital Variance ($ Million) December 31, 2010 Over/(Under) % of Budget City Clerk's Office (1.3) 85.3 Sustainable Energy Plan (37.7) 17.4 Union Station (93.7) 33.0 Radio Replacement Project (29.3) 32.1 Sub-Total (162.1) 31.8 Sustainable Energy Plan capital expenditures for the year-ended December 31, 2010 totalled $7.965 million or 17.4% of its 2010 Approved Capital Budget of $ million. The majority of the year-end under-spending is attributed to the following: Toronto Energy Conservation Fund and Green Fund project Actual loan disbursements to year-end was $3.617 million or 13.1% of the 2010 Approved Cash flow of $ million. The revolving loan program continues to receive applications. To date, the program has received letters of commitment and applications for a total of approximately $ million. The spending rate is dependent on disbursing the funds to the loan applicants. Also, time required for processing of applications for loans from the TECF and TEGF, as well as BBP, lead to lower than planned disbursements. The Solar Photovoltaic program was approved by Council in August and progress is contingent upon OPA approval of contracts. The revolving loan program will continue into 2012 and all unspent funds will be carried forward. Upgrades City Facilities project - The pilot project concluded in early 2010 but resulted in the schedule for window installations to be extended into Delays related to the windows project at City Hall has resulted in a deferral of the original project schedule into The ISF portion of the project for Deep Lake Water Cooling at Union Station has been completed and all recoveries have been made. All projects within the current energy retrofit program at various City facilities program are complete, aside from the final phase of retrofits to PF&R facilities. Union Station actual expenditures for the year ending December 31, 2010 totalled $ million or 33% of the 2010 Approved Capital Budget of $ million. The majority of the year-end under-spending is attributed to the following: Heritage design approval for the Copper Roof project has not been granted; thereby delays in construction. Capital Variance Report for the Year Ended December 31,

16 The North West Path project has been delayed as a result of the Engineering Services Contract not being issued. Construction Contracts, relating to SOGR projects, capital expenditures totalled $0.507 million or 3% of the 2010 approved cash flow of $ Obtaining heritage approvals and not obtaining temporary space in order to vacate offices that were required to be renovated resulted in significant delays. Construction Contracts project capital expenditure totalled $ million or 27% of the 2010 approved cash flow of $ million. An updated construction schedule is currently being prepared by Vanbots (Contracting Company). Approximately $ million of work has been tendered and in the process of being awarded. Construction work is ongoing in various areas of the station, including the dig-down for the new retail level and Bay and York concourse, as well as the new Panorama Lounge, VIA offices, York West Teamway (Bike Station) and 4th floor offices. Overall, construction schedules have been deferred due to the co-ordination of projects currently ongoing at Union Station with GO Transit, VIA and the TTC and due to obtaining permits and heritage approvals. The design phase for the Pedestrian Bridge project has been completed. The architectural and design enhancements for the development of the new retail space at Union Station have been completed. Radio Communication System Replacement Project capital expenditures for the period ended December 31st, 2010 totalled $0.173 million or 0.6% of the 2010 Approved Budget of $ million. The Radio Communications System Replacement Project is currently in the system design stage. Spending was mainly attributed to professional services of a fairness consultant to oversee procurement and work on release of a Request for Expression of Interest (RFEOI) which occurred in August The impact of the acquisition of radio equipment as a result of preparing for the G8/G20 Conference in June 2010 has resulted in significant project delay and adjustments to the approved project cash flows. Unspent funding of $ million will be carried forward into 2011 with the issue of an RFP expected in the 2 nd quarter. G8/G20 Radio Communication Systems capital expenditures for this 2010 project totalled $ million or 91% of the 2010 Approved Budget of $15 million. The project was completed under-budget by $1.289 million. City Agencies For the year ended December 31, 2010, actual capital expenditures for City Agencies totalled $1.186 billion or 62.1% of their 2010 Approved Capital Budget of $1.910 billion. Capital Variance Report for the Year Ended December 31,

17 As shown in the table below, except for Exhibition Place, Yonge Dundas Square and Toronto Zoo, all Agencies spent in excess of 60% of their individual 2010 Approved Capital Budgets. Agencies Q Capital Variance ($ Million) December 31, 2010 Over/(Under) % of Budget Exhibition Place (14.7) 54.7 Go Transit Toronto And Region Conservation Authority Toronto Police Service (19.4) 78.6 Toronto Port Authority Toronto Public Health (2.3) 60.8 Toronto Public Library (4.0) 85.6 Toronto Transit Commission (676.7) 60.0 Yonge-Dundas Square (0.2) 51.9 Toronto Zoo (5.9) 39.9 Sony Centre (Hummingbird) (0.3) 98.9 Sub-Total (723.4) 62.1 Exhibition Place s capital expenditures for the period ended December 31, 2010 totalled $16.4 million or 53 % of its 2010 Approved Capital Budget of $ million. Total spending is comprised of $13.4 million on ISF projects and $3.0 million spent on non-isf projects. The under-spending at year-end is mainly attributed to the following projects: Green Energy Initiatives and Special Projects was under-spent by $5.85 million as 3 rd party funds were not forthcoming. Exhibition Place is responsible for implementation of 8 ISF projects totalling $21.7 million. Capital expenditure for these projects totalled $13.4 million or 62% to the 2010 approved cash flow. It is noted that all ISF projects totalling $8.3 million will be completed in All of the building related capital projects are 100% completed including: Better Living Centre, Food Building, Direct Energy Centre and Coliseum complex. Environmental restoration and Parks, Parking Lots and Roads are completed 99% and 96% respectively. For ISF projects, the Automotive Building Restoration and Press Building are completed as of Mar 31/2011 and the rest of six projects are extended to October 31/2011. Toronto Police Service capital expenditures at year end totalled $ million or 78.6% of the 2010 Approved Capital Budget of $ million. The year-end under spending of $ million is primarily attributed to the following: The In-Car Camera project is under-spent by $2.203 million as a result of rollout delays in the first 6 months of 2010 arising from additional workload pressures to Capital Variance Report for the Year Ended December 31,

18 prepare for the G8/G20 Summits, as well as integration with DVAMS which has been rescheduled to take place in the first half of The 14 Division Facility project is under-spent by $1.533 million due to the fact that not all construction tenders were awarded and the discovery of contaminated rubble on the site. The Property & Evidence Management Facility project is under-spent by $1.256 million. Some design work and security system installation will be completed in 2010; however $1.256 million will be carried forward to The State-of-Good-Repair project is under-spent by $1.574 million since some work that was planned for 2010 (Communication Room HVAC, range retrofit and other small renovations) was delayed due to preparations required for the G8/G20 Summits and will be completed in Continuation of the Radio Replacement project which allows the Service to replace existing communication radios ensuring operability on the new shared EMS, Toronto Fire and Toronto Police Service platform. Substantially completed the In-Car Camera project which will increase officer and community safety. Reduced State-of-Good-Repair backlog to $9.196 million by year end which represents a decrease of $3.557 million or 28% from the $ million in backlog identified in the 2010 Approved Capital Budget. Began the replacement of the Current Records Management System with a commercial off the shelf solution. Toronto Public Health (TPH) capital expenditures for the twelve months ended December 31, 2010 totalled $3.569 million or 60.8 % of the 2010 Approved Capital Budget of $5.870 million. The under spending of $2.301 million by year-end is attributed to the following legislated and service improvement projects: PH Surveillance and Management System is a joint project with the Province to develop a new national public health information system now called Panorama. ehealth Ontario, with the support of the Ministry of Health and Long-Term Care, temporarily halted its Panorama project to refine its ehealth strategy and review procurement processes and project accountabilities. Project requirements will be revised to align with the new provincial timeline. $0.451 million will be carried forward to Dental Strategy and Implementation the project scope will be modified to address the change in provincial requirements due to the implementation of the Low Income Dental Program which includes an enhanced dental reporting system. Funds will be required in 2011 to support the provincial rollout and the remediation of existing systems to extend their life and address security issues. $0.264 million will be carried forward to Capital Variance Report for the Year Ended December 31,

19 Healthy Environment Reporting project experienced delays in procuring contracted resources and server infrastructure. $0.122 million will be carried forward to Healthy Families/Healthy Living Systems Integration project ($0.948 million) is under budget due to a change in system development strategy with technical details to be reviewed and finalized in $0.948 million will be carried forward into Mobile Dental Clinic project, funded 100% by the Province has been delayed as the RFQ issued in October 2010 resulted in no vendor that could deliver a dental coach by March 2011, which is the provincial funding deadline. Funding for this project will be requested in the Province's fiscal year. When 100% funding is confirmed in 2011, TPH will proceed with an RFQ again that will allow more time for delivery within the provincial funding timeline. $0.450 million will be carried forward to 2011 Of the total $2.301 million under expenditure, $2.300 million will be carried forward into The Health E-Service project was completed n This project will facilitate the dissemination of daily beach water quality information and allow secure payment services for the Food Handler Certification program Another project completed in 2010 is Health Emergency Information System project that will support TPH s emergency preparedness, to allow for the identification of staff skill sets and the scheduling of staff during an emergency. The ChemTRAC (formerly the Environmental Reporting, Disclosure and Innovation) project that will allow industries to report chemical use and release via web is launched in January Industries will also be able to report on their environmental programs and initiatives. Toronto Public Library (TPL) spent $ million or 85.6% of its 2010 Approved Budget of $ million. This spending rate is consistent to the level of expenditure in prior years. Most of TPL s capital projects are progressing according to plan. The under-expenditure is primarily due to the following: The start of construction of the Toronto Reference Library Renovation project was delayed due to permit approvals, asbestos removal, and preparation of construction site to ensure public safety during library open hours. As at December 2010, the asbestos abatement, main floor demolition, plan for the second floor, design for two areas of the green roof have been completed. The exterior renovations and main floor construction are also progressing according to plan. An unspent balance of $2.311 million is carried forward to The Virtual Branch Services project was re-prioritized to focus on addressing TPL s State of Good Repair backlog. As a result, an unspent balance of $0.554 million is carried forward into The Multi-Branch Minor Renovation project includes a $0.600 million budget adjustment for the Richview Library Renovation project. The construction contract Capital Variance Report for the Year Ended December 31,

20 for the Richview Library Renovation project was awarded in late September. Construction of the Richview branch was delayed due to discovery of asbestos and the fire separation not meeting the current building code requirement. Both of these issues had to be addressed prior to main construction. Keeping the library open during major renovation also delayed the progress of construction. An unspent balance of $0.655 million is carried forward into Accomplishment: The Agincourt Library Renovation project to repair the exterior building structure, upgrade interior mechanical and electrical components, and modify floor plan layout to maximize access to public space was completed in December Launched a redesigned website with fully integrated catalogue, enhanced functionality and full search capabilities. The Bridlewood Library Relocation project, which relocated the library from a 5,445 square feet space to the new location at 8,000 square feet in the Bridlewood Mall, was completed in The Toronto Transit Commission (TTC) capital expenditures for the year ended December 31, 2010 totalled $1.014 billion or 60% of the 2010 Approved Capital Budget of $1.275 billion (excluding the Transit City Project). The total TTC 2010 Approved Capital Budget including the Transit City Project is $1.691 billion. State of Good Repair (SOGR) projects represent 79.0% or $1.007 billion of the 2010 Approved Capital Budget (excluding Transit City). As at December 31, 2010, 71.9% or $ million of the approved cash flow for SOGR projects was spent. Significant SOGR projects include: Automatic Train Control (ATC) project is $ million under budget due to a change in design strategy and due to ATC design progressing slower than planned while technical details were solidified. Equipment Various Projects is $ million under budget due to a delay in the installation of bus cleaning equipment at the Wilson, Malvern and Arrow Road garages attributable to slower progress by the design consultants. Finishes Project is $ million under budget due to estimate changes for the station modernization project and slippage of work at Dufferin, Pape, and Bloor/Yonge stations. Purchase of Subway Cars project is $ million under budget due to the change in the tax rate, which reduced TTC's obligation in tax payments. Also, the contingency funding provided in the budget was not needed. Other Buildings and Structures project is $ million under budget mainly due to work deferred to 2011 and estimate changes for Revenue Operations Facility Engineering, Yonge North Subway, Carhouse Modification New LRV Program, and Downtown Relief Line Study. Work was also deferred/delayed for McBrien Capital Variance Report for the Year Ended December 31,