Reports in Workday Financials

Transcription

1 Functional area Report name Report results Accounting/ Budget CCD - Find Journals CCD Find Journal Lines Trial Balance* CCD Operating Budget to Actuals by Cost Center and Ledger Account CCD Project Budget to Actuals Projects* Capital Program Budget to Actuals* CCD Budget Amendments* View listing of journals. Details include journal number, status, accounting date, total ledger debit/credits, source, ledger, memo, originated by, approved by, plus more. View journal lines by various criteria. Details include journal, journal number, journal memo, status, source, ledger, ledger account, line memo, fund, plus more. Trial Balance report that displays beginning and ending balances as well as the selected period's activity. View Budget to Actuals for Operating Activity across multiple cost centers and funds with associated details itemized. Details include fund, control cost center hierarchy, cost center, control ledger account summary, ledger account, original budget, current budget, commitments, obligations, actuals, remaining budget and percentage remaining. View Budget to Actuals for Project Activity. Details include agency, project hierarchy, project, budget commitments, obligations, actuals and remaining budget. View Budget to Actuals for Capital Program Activity. Details include capital program, fund, ledger account summary, budget, commitments, obligations, actuals, remaining budget and % remaining. View budget amendments by fund or cost center. Details include amount, ledger account, amendment type, plan structure, budget amendment status, plus more. CCD - Revenue Account Posting Rule View the relationship between the Revenue Category and the Ledger Account. CCD - Spend Account Posting Rule View the relationship between the Spend Category and the Ledger Account. Projects CCD Project Budget to Actuals Projects* Capital Program Budget to Actuals* View Budget to Actuals for Project Activity. Details include agency, project hierarchy, project, budget commitments, obligations, actuals and remaining budget. View Budget to Actuals for Capital Program Activity. Details include capital program, fund, ledger account summary, budget, commitments, obligations, actuals, remaining budget and % remaining. CCD Budget Amendments* View budget amendments by fund or cost center. Details include amount, ledger account, amendment type, plan structure, budget amendment status, plus more. 12/28/2017 1

2 Procurement Requisition Sourcing Console Find Requisitions Find Purchase Orders CCD Find Purchase Order Lines and Splits for Organizations Find Supplier Contract Find Receipts CCD Receipt / Invoice Matched Query View requisitions and their date, worker, amount, ship-to address unsourced line items, and status. Enables Buyers and Service Coordinators to find and edit requisitions and track requisitioning activity. View each requisition, company, requester, date, amount, currency, and status. Enables you to track the progress of specified requisitions or edit in-progress requisitions. View purchase order information for all selected purchase orders. Details include version, company, PO status, memo, supplier, PO date, due date, amount, currency, supplier contract, and a list of receipts and invoices for each purchase order. You can drill into the receipts and invoices for more information. View purchase order lines and splits by various criteria. Details include purchase order, line number, line description, spend category, purchase order status, supplier, line obligation amount, distribution obligation amount, plus more. View supplier contract information for all selected supplier contracts. Details include contract number, contract name, supplier contract type, status, supplier, start/end date, and contract amount. View receipts by supplier or purchase order/supplier contract. Details include receipt, receipt date, receipt status, purchase order, supplier contract, supplier and amount. View receipts matched to associated purchase order. Details include purchase order number, receipt number, receipt line, invoice number, extended amount, spend category, plus more. CCD Open Supplier Contracts CCD Expiring Supplier Contracts CCD Payments for Supplier Contracts* View Supplier* View open supplier contracts. Details include supplier contract, supplier contract status, purchase order, purchase order status, supplier invoice document and invoice status. View expiring supplier contracts. Details include supplier contract, supplier ID, contract name, contract specialist, supplier, supplier contract state and end date, Supplier contract total, PO balance remaining, plus more View payments associated with supplier contracts. Details include Supplier payment, payment date, payment amount, supplier invoice document, cost center hierarchy, line description, extended amount, plus more. View information about the specified supplier. Details include status, category, group, tax ID, payment details, contacts, settlement bank account and more. CCD Find Suppliers* View selected suppliers. Details include supplier name, supplier ID, status, supplier category, supplier group, customer account number, address information, parent supplier and 1099 applicability. 12/28/2017 2

3 CCD Find Supplier Invoices CCD Find Supplier Invoices by Cost Center Find Payments View supplier invoices by various criteria. Details include invoice number, status, supplier, supplier ID, supplier reference number, invoice amount, memo, purchase orders, fund, cost center, match status, budget check status, plus more. View supplier invoices by various criteria including Cost Center. Details include invoice number, status, supplier, supplier ID, supplier reference number, invoice amount, memo, purchase orders, fund, cost center, match status, budget check status, plus more. View payments by Payee / Payor. Details include transaction date, payment type, reference number, payment amount, reconciliation status plus more. Find Credit Card Transactions References Credit Card Transaction Files Report Data Source. Returns one line for every credit card transaction file and is sorted by Usage, Corporate Credit Card Account, and File Date. Provides counts of total transactions loaded, and the number of transactions in new and in error status. It also includes the number of transactions that are missing merchants, cities, and suppliers. Accounts Payable Supplier Invoices in Match Exception View the invoice or adjustment number, company, invoice due date, discount date, total invoice amount, currency, supplier, supplier category, supplier groups, and header and lines in exception for all supplier invoices in match exception. CCD Payments for Supplier Contracts* View payments associated with supplier contracts. Details include Supplier payment, payment date, payment amount, supplier invoice document, cost center hierarchy, line description, extended amount, plus more. View Supplier* View information about the specified supplier. Details include status, category, group, tax ID, payment details, contacts, settlement bank account and more. CCD Find Suppliers* View selected suppliers. Details include supplier name, supplier ID, status, supplier category, supplier group, customer account number, address information, parent supplier and 1099 applicability. 12/28/2017 3

4 CCD Find Subawards by Cost Center Receivables Aging View details of subaward records by cost center. Details include award and award line, subrecipient, locations, whether subject to FFATA, start and end date, supplier contract status, total contract amount, non-po invoice amount, remaining balance, percent of funds remaining, and months remaining on subaward. View customer balance aging by due date. Details include customer, current balance, aging groups, onaccount payments, open balance and unapplied payment. Trial Balance* Trial Balance report that displays beginning and ending balances as well as the selected period's activity. CCD Award Budget to Actuals Details budget vs. commitments, obligations and life-to-date expenses information by award. Also reports on original budget and amendments, if applicable. Direct and indirect budgets and actuals are broken out to allow for a more accurate depiction of expenses. Grants CCD Award/Grant Budget to Actuals Repeated by Period Similar to the CCD Award Budget to Actuals report, however, this report generates expenditure information for each month of the award period. This allows Workday users to easily capture the amount spent in, for example, August, September and October without running separate reports for each of those periods. This report can also break-out expenditures by grant by month, too. CCD Grant Budget to Actuals Compares original budget and budget amendment information with commitments, obligations and life-todate expenditures. This report may be especially helpful if an associated award contains multiple grants. For those scenarios, a Workday user does not have to drill into the details to capture grant-level data that the CCD Award Budget to Actuals report requires. CCD Trial Balance by Award/Grant Life to Date Compiles trial balance information by award, grant, year, cost center, cost center hierarchies, fund, ledger account, ledger account summaries and other worktags. CCD Federal Expenditures by CFDA by Time Period (SEFA) Primarily used by the Controller s Office, but also available to agencies, this report compiles federal expenditures by grant, fund, sponsor and cost center. Details the ledger account and ledge account amount for qualifying expenses. This can serve as a double-check to ensure federal expenditures are reporting properly for single audit purposes. 12/28/2017 4

5 Data Audit - Cost Centers Data Audit - Custom Organizations Data Audit Fund Data Audit Fund Data Audit Grant View information on cost centers, including reference ID, expending authority and cost center approvers. Returns information on custom organizations by type. View fund ID, fund name, fund type, and more. Returns fund reference ID, hierarchies, level name, included funds and more. View grant hierarchy object and included grants. Data Audit Data Audit - Grants Data Audit Ledger Accounts Data Audit Ledger Accounts (Budget Hierarchy) Data Audit Locations Data Audit Program Data Audit - Projects Data Audit Projects and Balancing Fund Data Audit - Programs Data Audit Revenue Categories Data Audit Spend Categories View grant information like name, reference ID, related worktags and more. Returns information by account set, including identifier, ledger account name, type and more. View ledger account identifier, account name, control and appropriation information. View information on city buildings, facilities, and other physical spaces. Includes information on programs including reference ID, program hierarchy, level name and included programs. Returns project ID, status, project hierarchies, start and end dates, billable status and more. View information on projects including balancing worktags, project hierarchies, start and end dates, and project owner. Provides information on programs, including reference ID, program hierarchies and program manager. Returns information on revenue categories, including reference ID, default tax applicability, worktags and hierarchies. Returns spend category information including reference ID, category name, hierarchy objects and more. 12/28/2017 5