AGENDA. Mike Whitehead, Bob Kuhn and Mark Paulson

Transcription

1 WQA ADMINISTRATIVE/FINANCE COMMITTEE AND SPECIAL MEETING OF THE BOARD OF DIRECTORS TO BE HELD ON TUESDAY, FEBRUARY 12, 2019 AT 10:00 A.M. AT 1720 W. CAMERON AVE., SUITE 100 IN WEST COVINA, CA *The Administrative/Finance Committee meeting is noticed as a joint committee meeting with the Board of Directors for the purpose of compliance with the Brown Act. Members of the Board that are not assigned to the Administrative/Finance Committee may attend and participate as members of the Board, whether or not a quorum of the Board is present. In order to preserve the function of the Committee as advisory to the Board, members of the Board who are not assigned to the Administrative/Finance Committee will not vote on matters before the Committee AGENDA Committee Members: Liaison Member: Mike Whitehead, Bob Kuhn and Mark Paulson Dave Michalko I. Call to Order II. III. IV. Public Comment Discussion Regarding Draft of Audited Financial Statements for the Fiscal Year Ended June 30, 2018 [enc] Discussion Regarding Proposal for Audit Services [enc] V. Discussion Regarding the San Gabriel Valley Economic Partnership Annual Membership [enc] VI. VII. VIII. Discussion Regarding Fiscal Year 19/20 Budget/Assessment Increase and Funding Needs [enc] Executive Director s Report Adjournment

2 AGENDA SUBMITTAL To: Administrative / Finance Committee From: Kenneth R. Manning, Executive Director Date: February 12, 2019 Subject: Draft of Audited Financial Statements for the Fiscal Year Ended June 30, 2018 Discussion The draft of the annual audit for the fiscal year ended June 30, 2018 is hereby submitted for review and discussion to the Administrative / Finance Committee. It is comprised of the following documents (see attachments): Financial Statement Audit of Basic Financial Statements Single Audit on Expenditures of Federal Awards Vasquez & Co LLP is the WQA s current audit firm. Roger A. Martinez, Partner, is presenting the audit draft to this Committee. Recommendation / Proposed Action Staff requests that the Committee recommend approval of the annual audit for the fiscal year ended June 30, Attachments Draft of the annual audit for the fiscal year ended June 30, 2018.

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52 AGENDA SUBMITTAL To: Administrative Finance Committee From: Kenneth R. Manning, Executive Director Date: February 12, 2019 Subject: Proposal for Audit Services Discussion WQA conducted a full RFP process in April 2016 to select an independent audit firm. This resulted in the Board of Directors approving a contract for audit services with Vasquez & Company LLP (Vasquez) for three years, which covered fiscal years of 2016, 2017 and 2018 at fixed fees of $24,280, $25,008 and $25,758, respectively. The Government Finance Officers Association s (GFOA) recommended practice for audit procurement states an audit contract should be at least five years in duration when obtaining the services of independent auditors. Such multi-year agreements can take a variety of forms, including a series of single or multiple year agreements. Vasquez has submitted an audit proposal for the next three fiscal years ending June 30 with the following proposed fixed fees: 2019 $25,758 (no increase from 2018) 2020 $26,531 (3% increase over 2019) $27,326 (3% increase over 2020) These fees include both a financial statement audit and a single audit of the WQA s federal awards. If a single audit is not required, the fees will be reduced accordingly. Given Vasquez s established knowledge of WQA s operations, the Finance staff would like to engage the firm for an additional three years. This would allow for greater continuity and help to minimize the potential for disruption in connection with the independent audit, plus bring WQA into conformity with the GFOA recommendation. Recommendation Staff requests that the Committee recommend approval of the proposal for audit services for the fiscal years 2019, 2020 and 2021.

53 AGENDA SUBMITTAL To: WQA Administrative/Finance Committee From: Kenneth R. Manning, Executive Director Date: February 12, 2019 Subject: San Gabriel Valley Economic Partnership (SGVEP) Annual Membership Discussion The WQA holds a Leader Level Membership with the annual renewal amount of $20,000 which is discounted from the regular price of $25,000. WQA s membership has been beneficial in putting the WQA s issues out in front of the community by allowing the WQA to participate in local events with local and state legislators. It also gives the WQA a seat on the Board of the Directors. Recommendation / Proposed Action Recommend approval of WQA s annual membership to the SGVEP. Attachment: SGVEP Annual Membership Invoice

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56 Administrative Finance Committee March 10, 2015 Agenda Submittal - Draft Budget FY 2015/2016 Page 2 of 2 AGENDA SUBMITTAL To: WQA Administrative/ Finance Committee From: Kenneth R. Manning, Executive Director Date: February 12, 2019 Subject: FY 19/20 Budget Discussion Regarding Assessment Increase and Funding Needs Discussion As discussed at January s Administrative/Finance meeting, WQA staff is proposing an increase to the assessment from $10 per acre foot to either $13 or $14 per acre foot. This will increase annual assessment funding by $592,830 or $790,440, respectively. The need for the increase is largely driven by the availability of Proposition 1 funding which requires 20 percent to 50 percent in matching funds from the WQA. The following are WQA projects that currently lack a funding source other than assessments. The CAA grant for operating the Whitmore Treatment Facility ended September 30, WQA is continuing to operate it at an estimated annual cost of $135,000 - this will need to be funded by assessments. Additionally WQA plans to apply for a Proposition 1 grant to expand the Whitmore site within 2 to 3 years the funding match requirement for that project is estimated to be approximately $500,000. WQA has been asked to assist the Regional Board in site remediation investigation projects and is applying for Proposition 1 grants for these projects. The funding match is projected to be approximately $250,000 to $500,000 per year. The Site Remediation Investigation projects could lead to future remediation projects that would be funded by Proposition 1 grants and could require up to $500K as WQA s match. All total, implementing these projects will require additional assessments ranging from $400K to $650K per year. Recommendations / Proposed Actions Discussion only.