FY City Council Questions

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2 FY City Council Questions Reference Question Date Rcvd Councilmember Department/CIP Section Date Answered FY20 01 Please provide a matrix showing a timeline of when each functionally obsolete bridge will become structurally deficient. 2/5/2019 Moss Roadways 2/20/2019 FY20 02 Please provide a list of all sidewalk project requests in the CIP. 2/5/2019 Abbott Roadways 2/20/2019 FY20 03 Please provide a list of all recently completed bus shelter projects as well as a list of upcoming bus shelter projects. 2/5/2019 Wooten Roadways 2/20/2019 FY20 04 Please provide the improvements to be completed as well as the cost of improvements to the Pacific Avenue Corridor. 2/5/2019 Nygaard Roadways 2/20/2019 FY20 05 Please provide a table as well as a visual representation of the level of service changes for the completed roadway projects shown in the presentation. 2/5/2019 Moss Roadways 2/20/2019 FY FY FY FY In terms of water quality, how do we measure the level of nutrients being removed from waterways? For projects that have been completed, how much have we improved? Do we have a model that projects decreases in nutrients? Please describe the science/methodology behind these measurements. 2/19/2019 Moss Storm Water - Water Quality 2/27/2019 Please provide a table, by Council District, of lakes and the quantity of sediment degradation discovered? 2/19/2019 Moss Storm Water - Operations 2/28/2019 On the slide titled "CITs Funded/Programmed" please provide the total amount appropriated to date. Of the appropriated to date how much is obligated but not expended? Of the appropriated to date and obligated how much can be recovered? Of the appropriated to date how much is unobligated? 2/25/2019 Moss Information Technology 3/7/2019 On slides titled "Currently Programmed IT Projects" please provide the total amount appropriated to date. Of the appropriated to date how much is obligated but not expended? Of the appropriated to date and obligated how much can be recovered? Of the appropriated to date how much is unobligated? From the list of projects on these slides, please list by Project Number, if any, projects that have appropriations to date for which no expenditures have been incurred. What are the quantifiable metrics by which the success of each Project shall be assessed? By projects appropriated to date which are executing per the schedule and costs presented in last year s budget? If behind schedule why? If ahead of schedule, lessons learned and application to other projects? If expenditure rates are ahead of plan for appropriations to date, explain and address the specific cost drivers as well as an explanation why the causes were not anticipated, what are the lessons learned and how have they been applied to other projects. 2/25/2019 Moss Information Technology 3/7/2019 4/12/2019 1

3 Reference Question Date Rcvd Councilmember Department/CIP Section Date Answered FY On the slides titled "CIP Project Success" in addition to the nice narrative that describes the activity, please provide the outcomes in terms of measures of gains in effectiveness and efficiency. I assume there was a business case analysis to support making a claim for taxpayers resources. What were the outcomes documented in the business case analysis (BCA)? What tracking actual outcomes to the BCA prediction has occurred to date? If not being tracked for accountability and lessons learned please explain, if and when, such tracking will commence. 2/25/2019 Moss Information Technology 3/7/2019 FY On the slide titles "CITs Fund Increases Requested" please express increases noted on page 10 in terms of real estate tax rate equivalent. For example, $10,422,760 divided by $5,910,000 equals the equivalent of cents of real estate tax. 2/25/2019 Moss Information Technology 3/7/2019 FY On the slide titled "FY20 CIT Increase Requests" please provide the following information: 1. What explicitly is driving the cost growth for each project? 2. What is the obligation schedule for the requested increase funding and what is expenditure plan for same by project? 3. Is the effort being funded by the increase by project scalable? 4. What methodology was employed to assess that taking offsets within programs not experiencing cost growth was not acceptable? 5. Why was it not possible to change the phasing by project to live within appropriation to date? What is the operational risk of using the implementation schedule funding profile of the adopted FY 18/19 CIP as trade-space? 6. By project what does the conducted business case analyses state the operational effectiveness and efficiency metrics to be for each product? 7. Are the business case analyses conducted for each project posted for Council s and the public s review? 2/25/2019 Moss Information Technology 3/7/2019 FY On the slide titled "FY20 CIT Increase Requests Integrated Public Safety", of the total identified, what is the requirement for e-ticket? What is the labor productivity gain from e-ticket? Did the business case analysis take into account the time saved per ticket issued by an officer and was that aggregated by officer shift to calculate increase active patrol time, and the value of that time? 2/25/2019 Moss Information Technology 3/7/2019 FY On the slide titled "FY20 CIT Increase Requests Telecommunications Replacement II" does collected telephone charges represented intra City charges to department that includes a recapitalization cost element? If yes, please provide a decomposition of charges by major billing category, for example, handset, fax, etc. What is the current balance of the Telcom Fund Reserve? Was the Telcom Fund Reserve the source of the appropriation to date? 2/25/2019 Moss Information Technology 3/7/2019 4/12/2019 2

4 Reference Question Date Rcvd Councilmember Department/CIP Section Date Answered FY On the slide titled "FY20 CIT Increase Requests Next Generation Network" what is funding requirement the breakdown between Public Safety and Human Services? What is the risk if Human Services shifts to right? If there are routes that both are served by, what is trade-space generated by stand alone connections to Human Services sites? 2/25/2019 Moss Information Technology 3/7/2019 FY On the slide titled "FY20 CIT Increase Requests GIS Early Warning Sea Level Rise Sensors" what is (are) the year(s) of installation of the 35 water level sensors? Were the sensors initially purchased by the appropriation to date shown or by another project? How was the base funding requirement in FY 20 computed? The delta percentage between FY 23 and FY 22 is percent, between FY 24 and FY 23 is at.738 percent, and between FY 25 and FY 24 is percent. What is the foundation and logic for the cost escalation factors employed? Why not use forecasted inflation factors? Why not contract with ODU to do data collection, monitoring and maintenance? Have we issued a request for bids for vendor performance? What is the mean time between failure for the sensors? What is the manufacturer s projected service life? Are there additional sites where we need to install sensors? Do the sensors now include a video feed? What is the cost of adding video feed that is activated when the sensors detect the environment to be at flooding parameters? 2/25/2019 Moss Information Technology 3/7/2019 FY On the slide titled "FY20 CIT Increase Requests Century Enterprise Resource Planning" What caused us to underestimate first year licensing costs? What portion of the total requested cost increase is attributed to licensing costs? What was in-house budget estimate for implementer costs? What is the dollar and percentage value of delta from the awarded vendor on the RFP? What was the range of bids? What implications does our experience have on accuracy of costing of like work not yet awarded within the budgeted and programmed CIP? Are FTEs being requested here? If so how many? If yes, it is correct to then conclude the FTEs would be funded by CIP appropriations? Decompose the FY 18/19 specific expenditures not shown and FY20 and FY21. Looking to understand why FY 21 is more than double FY 22 and what FY 18/19 expenditures were compared to appropriations to date, when FY 21 was less than half of appropriation to date. 2/25/2019 Moss Information Technology 3/7/2019 FY On the slide titled "FY20 CIT Increase Requests Network Infrastructure Replacement III" what is the impact of shifting the funding profile one fiscal year later? What portion is mandatory maintenance? If mandatory maintenance, why is not funded with baseline programmed resources? Are all baseline programmed resources allocated to mandatory requirements? I suspect not. Please provide a decomposition of Fiscal Year funding requirement by category. This represents an increase of percent or $19,981,615 over the FY 18/19 adopted CIP. When we see the whole budget, this require detailed examination to understand why this level of resource allocation is more important than keeping people s homes dry. 2/25/2019 Moss Information Technology 3/7/2019 4/12/2019 3

5 Reference Question Date Rcvd Councilmember Department/CIP Section Date Answered FY On the slide titled "FY20 CIT Increase Request Communications Infrastructure Replacement III" what is the unacceptable risk incurred by shifting this expense to a later year? A repeat number of $500,000 across four years not even adjusted for inflation is the surest indicator of a lack of rigor in the cost estimate. The former being said, please provide the methodology by which the $500,000 funding requirement for each of the years FY 20, FY21, FY 22, FY 23. 2/25/2019 Moss Information Technology 3/7/2019 FY On the slide titled "FY20 CIT Requests" what explicitly is driving the cost growth for each project? What is the obligation schedule for the requested increase funding and what is expenditure plan for same by project? Is the effort being funded by the increase by project scalable? What methodology was employed to assess that taking offsets within programs not experiencing cost growth was not acceptable? Why was it not possible to change the phasing by project to live within appropriation to date? What is the operational risk of using the implementation schedule funding profile of the adopted FY 18/19 CIP as trade-space? By project what does the conducted business case analyses state the operational effectiveness and efficiency metrics to be for each product? Are the business case analyses conducted for each project posted for Council s and the public s review? 2/25/2019 Moss Information Technology 3/7/2019 FY Please provide a copy of the Beach engineering reports for Chesapeake Beach. 2/26/2019 Moss Coastal 3/6/2019 FY Please provide a copy of the Fall/Spring beach assessment report 2/26/2019 Moss Coastal 3/8/2019 FY How many GIS licenses does the City currently have? 2/26/2019 Jones Information Technology 3/6/2019 FY Please provide a list of the issues reported by the various public safety departments related to the Integrated Public Safety Project and how each issue is being addressed. 2/26/2019 Wood Information Technology 3/6/2019 FY What is the most effective plan and what do engineering studies suggest about the use of LED lights in a pool environment? 3/5/2019 Moss Parks & Recreation 3/13/2019 FY Are the Sportsplex maintenance needs related to lack of previous maintenance cycles or structural issues associated with the Sportsplex? 3/5/2019 Moss Parks & Recreation 3/13/2019 FY What are the events that have occurred at the Sportsplex? 3/5/2019 Jones Parks & Recreation 3/6/2019 FY What is the inventory of basketball courts in the City? 3/5/2019 Wooten Parks & Recreation 3/6/2019 FY How many children have participated in Students on the Swim? 3/5/2019 Wilson Parks & Recreation 3/12/2019 FY What is the plan to bring up sewer pump stations after a storm event? 3/5/2019 Moss Public Utilities 3/11/2019 FY How will the impact of the new tax law regarding itemizing deductions impact our citizens' finances given that certain fees like the waste management fee cannot be itemized on federal tax returns, while real estate taxes can be itemized? 3/12/2019 Henley Budget and Management Services 4/5/2019 FY This is an annual budget request by department for current budgeted positions in the current year budget (for category identified by department sum the aggregated budgeted salary and sum aggregated benefits for the vacancies identified). Vacant less than 60 days, Vacant 60 days but less than 90 days, Vacant 90 days but less than 120 days, Vacant 120 days but less than 180 days, Vacant 180 days but less than 365 days, Vacant 365 days or more (for this category list each position, number of days vacant and budget salary and budget benefits) 3/19/2019 Moss Human Resources 4/4/2019 4/12/2019 4

6 Reference Question Date Rcvd Councilmember Department/CIP Section Date Answered FY For the current budget: Universe of employees eligible for health insurance. Subset that is active employees. Subset that is retired employees. Number of FTEs for which Health benefits were budgeted for active. Average of the monthly employer share of health benefits paid through last pay period paid in March annualized and the delta to the amount appropriated for the same person. Number of active City employees that do not take City health insurance, but that are eligible to take health insurance. Overtime paid to date. Of overtime paid: how much was budgeted as overtime, was reimbursed by non-local revenue sources, was paid from local revenues other than budgeted overtime. What is the average overtime paid per employee receiving overtime? What is the range of overtime paid per employee? What is the median overtime paid? What departments that budget for overtime exceeded their budgeted overtime funding that was not reimbursed from non-local sources and what was that amount to date and the annualized amount based on the average of pay periods paid through March? 3/25/2019 Moss Finance/Consolidated Benefits/Budget & Management Services 4/12/2019 FY Please provide a comparison of the debt indicators as shown from the FY2018 "Alternative Budget" and the debt indicators based on the City Manager's Proposed Budget for FY /26/2019 Moss Budget and Management Services 4/5/2019 FY What is the breakdown of the cost split between the employee share and the City share for health insurance costs? 3/26/2019 Moss Consolidated Benefits 4/5/2019 FY Given that Schools are adding 42 positions for the expansion of full-day kindergarten, how many schools are being added? 3/26/2019 Wilson Schools 4/5/2019 FY Please provide a copy of the School Board's Adopted Budget 3/26/2019 Jones Schools FY Since most of the Public will likely not read more than the Executive Summary, Please explain the line item Future C.I.P. Commitments on page 66, specifically 1. What appropriation language governs it s expenditure 2. Why was is zero in a. If because the line item did not exist until 2019 please explain why it was created 2.b. If the line item existed in 2018, what was the consequence of no appropriations 3. What is the source of revenue for the 2019 adjusted budget what is appropriation language that governs its expenditure 3.a. How much of the 2019 appropriation has been obligated? How much expended? How much is estimated to be in obligated at midnight on 30 June 2019? 4. How much of the proposed appropriation for FY20 is money not carried over for the FY19 appropriation. 4.a. What is the specific justification of the increase? What is the non-recoverable consequence if increase is not approved by City Council? 4.b. If the line item is reduced to zero to match 2018? Same set of questions for the line item on page 66 titled, "Reserve for Contingencies". Please construct a single sheet that identifies all the specific contingency funds and which budget volume and page they are documented on - in case of the CIP, they can be summarized by category of the CIP. In the past the appropriation for vehicle procurement had visibility on the page equivalent of page 66. Please provide for FY18 actual, FY19 adjusted and FY20 proposed unrestricted fund Trustee accounts and by Enterprise Fund. 3/29/2019 Moss 4/12/2019 5

7 Reference Question Date Rcvd Councilmember Department/CIP Section Date Answered FY Please provide in constant dollars using 2018 dollars for the table on page 35 for the rows titled median household income and average weekly wage (I think this is a private sector number) Also add a row titled median weekly private sector wage. 3/29/2019 Moss 4/12/2019 FY In the Executive Summary on page 51, please show raw numbers for each year; the number of pupils on free lunch, then separately for reduced lunch, then a sum of the prior two rows followed by the total enrollment for each year. Then provide percentage of rows for each year for free, then reduced, then free and reduced combined as a percentage of total enrollment. 3/29/2019 Moss Schools 4/5/2019 FY What are the qualifying criteria for Medicaid expansion (household size and income)? 4/2/2019 Moss Human Services 4/12/2019 FY How many families are on core Medicaid versus those added by Medicaid expansion? 4/2/2019 Moss Human Services FY What are the additions and reductions in staff by budget unit and provide the percentage that is City funded versus State funded. 4/2/2019 Moss Human Services 4/12/2019 FY If there is no increase in Medicaid funding at the federal level, what will the shortfall not covered by the State be? 4/2/2019 Moss Human Services 4/12/2019 FY Have we seen an increase in the diagnosis of pertussis due to a lack of Tdap vaccinations? 4/2/2019 Abbott Health 4/12/2019 FY How many measles immunizations have been given? 4/2/2019 Henley Health 4/12/2019 FY What are the new regulations for septic systems? 4/2/2019 Moss Health 4/12/2019 FY Please provide data on those accessing free dental programs. 4/2/2019 Moss Health 4/12/2019 FY What would need to be cut in order to absorb the $850k in additional HRC funding if the General Fund can t fund it? 4/2/2019 Moss Housing FY What initiatives are there that drive down business systems costs? 4/2/2019 Moss Parks & Recreation 4/12/2019 FY What is the business case for increasing the part-time pay? What turnover rate is expected with the increase? 4/2/2019 Moss Parks & Recreation 4/12/2019 FY FY What is the basis points differential between GOB bonds and PPEA bonds and per $10 millions of bonds was the incremental interest cost between fir PPEA bonds? 4/7/2019 Moss Finance FY What is the unauthorized charter bonds amount per Fiscal year of the CIP? What is authorized charter bond amounts but not yet in allocated in the current or proposed CIP and what amount could is available to be reallocated to FY 20? 4/7/2019 Moss Budget and Management Services 4/12/2019 FY What is the current rule of thumb of how much debt a penny of real estate tax excluding TIFs will support for 1. GOB bonds 2. PPEA bonds? 4/7/2019 Moss Budget and Management Services FY For the year FY the total expenditures by department on travel local and nonlocal. For the current year, FY 19-20, through March 31st the total expenditures by department on travel local and non-local. 4/7/2019 Moss Finance 4/12/2019 4/12/2019 6

8 Reference Question Date Rcvd Councilmember Department/CIP Section Date Answered FY What was the amount of the ending fund balance for the year FY that was attributed to under executed labor and benefits shown separately? 4/7/2019 Moss Finance 4/12/2019 FY For the estimated Fund Balance for the current year, FY 18-19, (please include the Fund Balance estimated total), what is dollar amount and percentage that is being attributed to estimated under executed labor and benefits shown separately? 4/7/2019 Moss Budget and Management Services FY By position title receiving a car allowance or taxpayer paid contributions to a deferred compensation account or other benefit, please provide a table that shows Position Title, Current salary, Car allowance If applicable, Deferred compensation payments (not associated with hybrid VRS personnel), Long term health insurance, Other? 4/7/2019 Moss Finance FY What has been done specifically with the funds that have been collected for storm water issues for the last 12 fiscal years? 4/8/2019 Abbott Budget and Management Services FY What is the accounting for the tax that was levied to pay for light rail? How much is it projected to collect this upcoming budget cycle? 4/8/2019 Abbott Budget and Management Services FY What steps can the City take for residents who receive waste management services to pay a fee relative to their trash output? 4/8/2019 Abbott Budget and Management Services FY Is there a summary on the number of properties that have seen an increase versus a decrease in property values? 4/8/2019 Abbott Budget and Management Services FY What is the ROI for city revenues for the following projects: sports center, dome site, cavalier development? 4/8/2019 Abbott Budget and Management Services FY What is the estimated budgetary impact of lights illuminating sports fields for hours long after games are played or are called off by weather? 4/8/2019 Abbott Budget and Management Services FY What is Town Center and the Resort Area s estimated contribution to the general fund for FY 19-20? 4/8/2019 Abbott Budget and Management Services FY What would be the financial impact of addressing pay compression for all public safety employees other than just supervisors? 4/8/2019 Abbott Budget and Management Services FY Please provide the hourly wages for clerks in all the courts. 4/9/2019 Wilson Courts FY Please provide a 5 year history of local fees by court 4/9/2019 Rouse Courts FY Which routes did you cut? 4/9/2019 Moss Planning FY What is the ridership of all routes? 4/9/2019 Moss Planning FY Please provide the business case for the new route 24 4/9/2019 Moss Planning FY Please provide a map of the new route 24 4/9/2019 Abbott Planning 4/12/2019 7

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