I BUDGET: I KEY CE CHANGES FROM FY18: None. I OTHER ISSUES: *unanimous unless noted. AGENDA ITEM #5 May 10, 2018 BUDGET CONSENT.

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1 BUDGET CONSENT AGENDA ITEM #5 May 10, 2018 I BUDGET: Circuit Court Reviewed bv: PS Committee FY19 CE REC: $14,600,727 14,800, Increase/Decrease from FY 18 $4,945 (1. 7%) 117 (4.1%) COMMITTEE RECOMMENDED CHANGES*: $200,000 to fund data migration for MDEC. I KEY CE CHANGES FROM FY18: None. I OTHER ISSUES: *unanimous unless noted

2 AGENDA ITEM #5 May 10, 2018 Worksession MEMORANDUM May 7, 2018 TO: FROM: SUBJECT: PURPOSE: County Council Susan J. Farag, Legislative Analyst FYI 9 Operating Budget: Circuit Court Initial adoption of committee recommendations Public Safety Committee Recommendation (3-0). The Committee reviewed this budget on April 30 and recommended adding one item to the Reconciliation List: $200,000 to assist with data migration and testing in preparation for the transfer of case management functionality to the new Maryland Electronic Court (MDEC) case management system. The Committee recommended approval of the rest of the budget as submitted by the Executive. Overview For FY19, the Executive recommends total expenditures of$14,600,627, a 1.32% decrease from the FY18 Approved Budget of$14,795,682. FY17 Actual FYJ8 FYJ9 %Change Approved Recon1me11ded FY18-FYJ9 Expenditures by fund General Fund $] 1,510,727 $12,066,554 $11,982, % Grant Fund $2,414,763 $2,729,128 $2,618, % Total Expenditures $13, $14,795,682 $14,600, % Positions Full-Time % Part-Time FTEs %

3 The FY19 County Executive recommendation is a net decrease of$195,055, which reflects the following identified same service adjustments: Identified Same Service Adjustments Increase Cost: FY19 Compensation Adjustment Increase Cost: Annualization of FY18 Personnel Costs Increase Cost: Printing and Mail Increase Cost: Motor Pool Adjustment Total Increases: Decrease Cost: Retirement Adjustment Decrease Cost: Elimination of One-Time Items Approved in FY18 Decrease Cost: Interpreter Services Decrease Cost: Lapse Magistrate Position Decrease Cost: Grant Adjustment Total Decreases: NET SAME SERVICES ADJUSTMENT TOTAL: $276,444 $82,469 $806 $799 $360,518 ($39,881) ($100,000) ($120,830) ($183,873) ($110,989) ($555,573) ($ ) Lapse Magistrate Position (-$183,873) FY19 Expenditure Issues The family magistrate position has been vacant since The Court has five family division magistrates and one special magistrate. The current family caseload is adequately covered by existing staff. While family division caseloads remain consistent and manageable, the Court has experienced increased cases in juvenile case filings. Consequently, it has explored reclassifying the vacant family magistrate position to a Special Juvenile Magistrate position to address the larger case volume. As referenced in the table on 11, Montgomery County has a much higher number of juvenile case filings per judge and magistrate. The County has 851 filings per magistrate, while Prince George's County has 152 per magistrate, Baltimore County has 370 per magistrate, and Baltimore City has 307 per magistrate. The Committee asked about the impact of such a large caseload on juvenile magistrates and judges. The Circuit Court staff advised that it is manageable at this time, but that they would like to be able to convert one family division magistrate to a juvenile magistrate, to provide for more flexibility. MDECUpdate The Maryland Electronic Courts (MDEC) project will create a single Judiciary-wide case management system that will be used by all the Courts in the State. Courts will be able to access complete records instantly as cases travel from District Court to Circuit Court, as well as in the appellate courts. 2

4 MDEC implementation is being done geographically. As of April 2018, MDEC is operational in Southern Maryland (Calvert, Charles, and St. Mary's Counties), Western Maryland (Allegany, Frederick, Garrett, and Washington Counties), North Central Maryland (Howard, Harford, and Carroll Counties), and the Eastern Shore and Anne Arundel County (Dorchester, Somerset, Wicomico, Caroline, Cecil, Kent, Queen Anne's, Talbot and Worcester Counties). Remaining jurisdictions include Baltimore County, Baltimore City, Prince George's County, and Montgomery County. MDEC is scheduled to be operational in Montgomery County in November The State Administrative Office of the Courts (AOC) is funding enhancements to the current MDEC system to accommodate Montgomery County's differentiated case management system, case manager assignments, and automated scheduling protocols. The Circuit Court has identified 104 gaps between the Court's current case management system and MDEC. Of those, 55 have identified work-arounds with existing MDEC functionality. Some of these gaps have been funded by AOD. It is anticipated that the AOC will fund all gap-related development. There are some processes that are not funded by the State, including data migration ($320,796), manual testing ($174,000), and manual test cycles ($87,000). $193,000 is included in FYI 8 for the data migration. According to the Circuit Court the data that must be migrated to MDEC is 30 years of financial and court records, some 160 million data records in 5,700 data fields. The Committee discussed the need to prepare for the link to MDEC in Council staff recommended adding funding to the Reconciliation List to ensure data is migrated appropriately. Staff suggested it could be added as separate items: $127,796 for the unfunded cost of data migration; $174,000 for developing test scenarios; and $87,000 for executing and documenting tests. The Committee recommended 3-0 to add $200,000 to cover the cost of data migration as well as some of the testing, and indicated that the Court could request a supplemental appropriation later in the year if necessary. Interpreter Services (-$120,830) Interpreter services funding is no longer required to reimburse court-related language interpreters, because the State now pays for it. The Court still must fund ADA and non-court event interpretation requests. In FYI 7, the Court received 2,985 requests for language interpreters and 53 requests for ADA-related interpreters. Mental Health Court Update For FY19, $29,952 is allocated for a part-time Case Manager. The Court currently has eight participants, one scheduled for admission, and three on the wait-list. Two judges devote time to the program and the Drug Court Coordinator oversees the Mental Health Court as well. Grants 3

5 Grant funding has remained flat for the past two fiscal years, with no service impacts. This packet contains Circuit Court Operating Budget Circuit Court Responses F:\Farag\FYl 9\Council\Circuit Court FY! 9 for Council.docx 4

6 ; ;, Circuit Court X;:f.'.xu:c:::_: RECOMMENDED FY19 BUDGET $14,600,627 FULL TIME EQUIVALENTS ,\fl/ ';)1t ROBERT A. GREENBERG, ADMINISTRATIVE JUDGE MISSION STATEMENT The mission of the Circuit Court is to seive Sixth Judicial Circuit residents in the determination oflitigation in serious criminal matters, substantive civil cases, domestic and child support cases in accordance with the Constitution while administering justice in an honest, fair, and efficient manner. BUDGET OVERVIEW The total recommended FYI 9 Operating Budget for the Circuit Court is $14,600,627, a decrease of $195,055 or 1.32 percent from the FY18 Approved Budget of$14,795,682. Personnel Costs comprise percent of the budget for ll5 full-time position(s) and four part-time position(s), and a total of FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining percent of the FYJ 9 budget LINKAGE TO COUNTY RESULT AREAS While this program area supports all eight of the County Result Areas, the following are emphasized:! Healthy and Sustainable Neighborhoods... A Responsive, Accountable County Government Vital Living for All of Our Residents DEPARTMENT PERFORMANCE MEASURES Performance measures for this department are included below (where applicable), with multi-program measures displayed at the front of this section and program-specific measures shown with the relevant program. The FYI 8 estimates reflect funding based on the FYI 8 approved budget The FY19 and FY20 figures are performance targets based on the FY! 9 recommended budget and funding for comparable service levels in FY20. INITIATIVES 0 Provide phone-based assistance to self-represented litigants in the Family Law Self-Help Center. Circuit Court Judicial Branch 22-1 (I)

7 0 Team with Montgomery College to support the College's Paralegal Studies program by providing students in the program with access to the Court's Law Library legal research materials. 0 Fann volunteer panels of state, county and private organizations to address the varied needs of Drug Court and Mental Health Court participants. 0 Support the implementation of ed bench warrants and body attachments from the Sheriffs Office. (_i Review the court 1 s collection of all fines and costs to ensure that best practices/model processes are in place. ACCOMPLISHMENTS [;z] During FYI 7, the Montgomery County Circuit Court processed over 35,000 case filings and over 35,000 terminations, as well as, held over 41,000 hearings and 1,500 trials. [l] Reviewed and audited 953 Fiduciary reports filed by court-appointed guardians and trustees, and monitored the filings of 241 Inventory reports, 986 Fiduciary reports, and 835 Annual reports. [;z] Served 9,959 patrons at the Court's Family Law Self-Help Center. The Kids Spot child waiting area served 1,046 children. i: Esrahlished and implemented specialized case management processes such as the development of a darahase to monitor, report, and generate fonns to effectively and efficiently monitor family cases with Special Immigration Juvenile Status requests. [Z] Continued to provide interpreter services for individuals who qualify. A total of 2,985 spoken language interpreter service requests were made in 2,378 cases. The court also recorded 3,097 entries of an interpreters swearing-in at the beginning of case proceedings. PROGRAM CONTACTS Contact Judy Rupp of the Circuit Court at or Trevor Lobaugh of the Office of Management and Budget at for more information regarding this department's operating budget. PROGRAM DESCRIPTIONS '~ Family Magistrates Family Magistrates are qualified individuals appointed by the Judges of the Circuit Court to hear family matters and make reports and recommendations based on testimony and analysis of the testimony received at hearings. Family Division Judges continue to review the recommendations, make rulings and issue orders based on the recommendations of the Family Magistrates and any exceptions filed. Changes Expenditures FTEs FY18 Api>r_oved Decrease Cost Lapse Magistrate Position Multi-program adjustments, including negotiated compensation changes, employee benefit changes, changes due to staff turnover, reorganizations, and other budget changes affecting multiple programs. 566, (183,873) , ,3_95 6, Judicial Branch FY19 Operating Budget and Public SeNices Program FY19-24

8 "t Administration The Administrative Office of the Circuit Court serves as a conduit for many operations of the Court. The Court Administrator's role is to facilitate the administrative functions of the Court and to develop policies to enhance systems performance, while maintaining the independence of the Judiciary. Basic functions performed by the Court Administrator and staff include the following: fiscal administration of the budget; human resources; case flow management and statistics; technology management; infonnation management; jury management; space management; intergovernmental liaison; and public information. The Trial Court Researchm, funded in part by the Trial Court Research Partnership Grant, provide research and statistical support for judiciary-wide research projects; prepare reports based on statistics and other data collected from the Montgomery County Circuit Court; establish links to national research/statistical sources relative to courts; and analyze court-wide programs, functions, and organizations to determine whether current management systems accomplish objectives efficiently. Actual Actual Estimated Target Target Program Performance Measures FY 16 FY 17 _ Fv 18 FY19 FY20 Ca~e Filin~.s. (~~?~~des re-open.ed cases) Criminal (including District Court appeals) 6,670 6,565 6,822 6,876 6,931 Civil (inducting Registr~r o! yvms, District Court appeals} 11,421 10,950 12,711 12,723 12,738 Domestic Relations 14,705 14,868 15,449 15,595 15,742 Juvenile (including Delinquency, CINA, and TPR) 2,551 3,101 2,301 2,092 1,884 TOTAL Case Filings 35,347 35,484 37,283 37,286 37,295 Gas~ 1." er:r:nin~!i?n.s (includes re~pened cases) Criminal 6,531 3,518 6,786 6,835 6,885 Civil 12,705 11,112 13,103 13,148 13,192 Domestic Relations 14,941 14,428 15,467 15,624 15,781 Juvenile 2,492 3,016 2,363 2,167 1,973 TOTAL Case Terminations 36,669 35,074 37,719 37,774 37,831 Case Cl~arance ~ate (includes re-opened cases) Criminal 98% 99% 99% 99% 99% Civil 111% 101% 103% 103% 104% Domestic Relations 102% 97% 100% 100% 100% Juvenile 98% 97% 103% 104% 105% OVERALL Case Clearance Rate 104% 99% 101% 101% 101% Total Trials 1,507 1, ,630 1,664 Changes Expenditures _ FTEs FY18 App_r~v=d. Decrease Cost: Interpreter Services Multi-program adjustments, including negotiated compensation changes, employee benefit changes, cha.ng_~~.9~.~_t_? ~~aff_ tun:i_o~~~, reor~anizations, and ~ther bu~~-et changes affecting _mu~tiple programs. 3,530,504 (120,830) (84,723) 3,324, ~ Ad" d" t 0,,F JU 1ca 10n Adjudication encompasses support staff for the Judiciary and Differentiated Case Management (DCM). Conceptually, this division monitors case assignment ( criminal, civil, and family cases), provides expedited case disposition for incarcerared offendm, and provides supervision consistent with the complexity of each case filed. Adjudication and DCM improves the efficiency of case processing and reduces the demand for judicial intervention al various stages of litigation. To minimize c.ase Circuit Court Judicial Branch 22-3

9 delay, each case is assigned to an appropriate track that allows for the performance of pre-trial tasks and allocates the appropriate level of judicial intervention_ Tracks are monitored for performance and are evaluated based on established performance measures. Changes Expenditures FTEs FY18 Approved Multi-program adjustments, including negotiated compensation changes, employee benefit changes, changes due to staff turnover, reorganizations, and other budget changes affecting multiple programs. 3,336,977 3,386, , ~% Case Assignment. The Assignment Office schedules and maintains all hearings, trials, and motion dates as well as special event dates for Judges and Family Magistrates of the Court, and ensures that these events are scheduled in accordance with the Court's Differentiated Case Management plans. The Assignment Office maintains all scheduling information related to criminal indictments and information; criminal jury demands and appeals; civil, juvenile, and family trial assignments; civil, family, and juvenile motions; and bench warrants. The Assignment Office also manages all courtroom information sheets, locates all files for assigned calendars, reviews each file, and delivers files. f\'19 Recommended Changes ~enditures _ FTEs FY1~ ~~,r.~v.ed Multi-program adjustments, including negotiated compensation changes, employee benefit changes, changes due to staff turnover, reorganizations, and other budget changes affecting multiple programs. 1,249,179 1,302,554 53, ,"', "~ Jury The Jury Office manages prospective and active jurors for civil and criminal proceedings. In accordance with Maryland Courts and Judicial Proceedings, Title 8, every citizen may serve as a juror and must serve when summoned The Jury Commissioner and staff dispatch questionnaires to prospective jurors using information gathered from voter registration and Motor Vehicle Administration listings. The Jury Commissioner maintains a qualified jury pool from the individuals who are determined to be qualified as jurors under Maryland Courts and Judicial Proceedings Changes ' Expenditures FTEs FY18 Approved Multi-program adjustments, including negotiated compensation changes, employee benefit changes, changes due to staff turnover, reorganizations, and other budget changes affecting multiple programs " 700, , , ,,,,, Family Division Services ~ This program provides a variety of services for children and families, most of them funded by the Family Law Grant Services include case managers that provide day-to-<lay management of cases between Family Magistrates, judges, counsei and litigants; custody mediation involving litigants in an effort to obtain a settlement of custody issues prior to litigation; the Family Law Self Help Center staffed by attorneys to help individuals representing 1hemselves in uncomplicated family law cases involving divorce, custody and child support; psychological evaluations when psychological testing is necessary as an adjunct to arriving at a 22-4 Judicial Branch FY19 Operaling Budget and Public Services Program FY/9-24

10 decision in the best interest of the children; best interest attorney appointments to specifically represent the interests of children; and operating expenses associated with managing the division. Family Division Services also handles adoption investigations, as well as child custody aod visitation evaluations. After the establishment of a Court Order, independent evaluations for child custody and visitation aod adoption investigations are conducted by Court staff possessing substaotial experience in social science or suitable credentials in the field of social work. Tue evaluator meets with the litigants and children and interviews professionals and collateral references to ascertain the appropriate custodial situation for the children. Tue Juvertile Division is also a part of Family Division Services and is responsible for oversight of delinquency petitions, ChiJd in Need of Assistance (CINA) petitions, Termination of Parental Rights (TPR)petitions, Voluntary Placement petitions, and Petitions for Peace Orders. These matters, which are governed by strict statutory timefurmes, require a high degree of judicial oversight by the Court on a long term basis. Jl'Y19: Recommended ch...:.ses. -. Expendffures. Fl& FY18 Appro~ed Multi-program adjustments, including negotiated compensation changes, employee benefit changes, changes due to staff turnover, reorganizations, and other budget changes affecting multiple programs. FY 19 Recommended 841, , ~ Technical Services Technical Services manages the central recording location that electronically records all courtroom and hearing room proceedings for the Circuit Court. All video conferencing between the Circuit Court, District Court, Montgomery County Detention Center, and Montgomery County Correctional Facility is handled through this division. This equipment is used on a daily basis in order to conduct bond hearings via a video connection. Copies of court transcripts are purchased through this division. 'The Court's website and internal servers for the Court and Clerk's Office are administered by Technical Services. l'y19 Recommended Changes Expenclitnres FT"Es FY18 Approved Technical Adj: FY17 Mid-Year Changes Multi~program adjustments, including negotiated compensation changes, employee benefit changes, changes due to staff turnover, reorganizations, and other budget changes affecting multiple programs. 1,198, ,307, ~ ''"" Law Library Tue Law Library supports the research activities of the Court, the Bar, and the public and is the only law library open to the public in Montgomery County. Tue Library bas a comprehensive collection oflaw, including U.S. statutes and the codes of Maryland, Washington, D.C., Virginia, and local ordinances. It bas a complete collection of judicial opinions and a variety of subject treatises and reference materials. The Law Library also offers free access to the major on-line legal databases. Library staff are available to answer questions regarding the library and i1s collection but cannot give legal opinions or advice. Tue staff will provide limited assistance over the telephone and by . Circuit Court Judicial Branch 22-5 (5)

11 Changes Expenditures FTEs FY18 Approved Multi-program adjustments, including negotiated compensation changes, employee benefit changes, changes due to staff turnover, reorganizations, and other budget changes affecting multiple programs. 457,280 13, , ,'.'!/, '.,'rt Trust and Guardianships The Trust Office administers the case files for fiduciary entities (primarily guardianships) who are required to comply with the reporting requirements set forth in the Maryland Court Rules, Title 10, Guardians and Other Fiduciaries. The reports required to be filed include the Inventory and lnfonnation Report and Annual Fiduciary Report for guardianships of the property of a minor or disabled person and the Annual Report of the guardianship of the person. The Trust Clerk examines the Annual Fiduciary Reports filed and prepares the Report of Trust Clerk for the Court. F'(1.9 Recoiilinended Changes. -. ~nditures FTEis; FY18 Approved Multi-program adjustments, including negotiated compensation changes, employee benefit changes, changes due to staff turnover, reorganizations, and other budget changes affecting multiple programs. 185, , , /% Grants The Family Law Grant is funded by the State and provides services to families to reduce conflict and introduce the parties involved in litigation to problem-solving techniques to help reduce future litigation. See the Family Division Services Program for a description of the services supported by this grant. The Trial Court Research Partnership Grant supports one Trial Court Researcher assigned to the Administration Program. This individual provides research, analysis, statistical support, and related reports on County and judiciary-wide research projects. The Montgomery County Adult Drug Court is funded by the State through a grant from the Office of Problem Solving Courts. The mission of the Adult Drug Court is to eliminate drug abuse, crime, and their consequences by forging continuing partnerships with the Court health treatment providers, concerned community organiz.ations, and Jaw enforcement. By leveraging its partnerships and its authority, the Court directs substance-abusing offenders into evaluation and treatment to achieve personal responsibility and productive citizenship. Changes Expenditures FTEs FY18 Approved Decrease Cost: Grant Adjustment 2,729,128 (110,989) 2,618, BUDGET SUMMARY 22-6 Judicial Branch FY/9 Operating Budget and Public Services Program FY/9-24 (0)

12 Circuit Court Judicial Branch 22-7 G) COUNTY GENERAL FUND EXPENDITURES Actual Budge, Estimate- Recommer.ded %Chg FYi7 FY18 FY18 FY'!9 Bud/Rec Salaries and Wages 6,685,211 7,109,969 6,960,590 7,201, % Employee Benefits 2,439,823 2,297,466 2,501,624 2,341, % County General Fund Personnel Costs 9,125,034 9,407,435 9,462,214 9,542, % Operating Expenses 2,385,693 2,659,119 2,362,092 2,439, % County General Fund Expenditures 11,510,727 12,066,554 11,824,306 11,982, % PERSONNEL Full-Time % Part-Time FTEs % REVENUES Miscellaneous Revenues ,230 55,230 55,230 State Interpreter Fee Reimbursement 277, , % State Jury Fee Reimbursement 441, , , ,245 County General Fund Revenues 774, , , , % GRANT FUND - MCG EXPENDITURES Salaries and Wages 1,614,945 1,911,022 1,911,022 1,812, % Employee Benefits 559, , , , % Grant Fund MCG Personnel Costs 2,174,128 2,493,952 2,493,952 2,382, % Operating Expenses 240, , , , % Grant Fund - MCG Expenditures 2,414,763 2,729,128 2,729,128 2,618, % PERSONNEL Full-Time Part-Time FTEs REVENUES State Grants 2,374,929 2,729,128 2,729,128 2,618, % Grant Fund - MCG Revenues 2,374,929 2,729,128 2,729,128 2,618, % DEPARTMENT TOTALS Total Expenditures 13,925,490 14,795,682 14,553,434 14,600, % Total Full-Time Positions % Total Part-lime Positions Total FTEs % Total Revenues 3,149,727 3,623,402 3,188,603 3,077, % FY19 RECOMMENDED CHANGES

13 Expenditures FTEs COUNTY GENERAL FUND FY18 ORIGINAL APPROPRIATION 12,066, Other Adjustments {with no service imeacts} Increase Cost: FY19 Compensation Adjustment 276, Increase Cost: Annualization of FY18 Personnel Costs 82, Increase Cost: Printing and Mail Increase Cost: Motor Pool Adjustment Technical Adj: FY17 Mid-Year Changes [Technical Seivices] Decrease Cost: Retirement Adjustment (39,881) 0.00 Decrease Cost: Elimination of One-Time Items Approved in FY18 (100,000) 0.00 Decrease Cost: Interpreter Services [Administration] (120,830) 0.00 Decrease Cost: Lapse Magistrate Position [Family Magistrates] (183,873) 0.00 FY19 RECOMMENDED 11,982, GRAl'IT FUND -MCG FY18 ORIGINAL APPROPRIA TJON 2,729, Other Adjustments {with no service imeacts} Decrease Cost: Grant Adjustment (Grants] (110,989) 0.00 FY19 RECOMMENDED 2,618, PROGRAM SUMMARY Program Name Family Magistrates Administration Adjudication Case Assignment Jury Family Division Seivices Technical Seivices Law Library Trust and Guardianships Grants Total FY18 APPR FY18 APPR Expenditures FTEs ,530, ,336, ,249, , ,198, , , ,729, ,795, FY19 REC FY19 REC Expenditures FTEs 390, ,324, ,386, , , , ,307, , , ,618, ,600, FUTURE FISCAL IMPACTS CE RECOMMENDED ($0005) 22-8 Judicial Branch FY19 Operating Budget and Public Services Program FY19-24

14 Tttie FY19 FY20 FY21 FY22 FY23 FY24 COUNTY GENERAL FUND EXPEND111JRES 11,982 11,982 11,982 11,982 11,982 11,982 No inflation or compensation change is included in outyear projections. Restore One-Time Lapse Increase Restoration of one-time lapse adjustment in the budget development year Labor Contracts These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items. Subtotal Expenditures 11,982 12,341 12,341 12,341 12,341 12,341 Circuit Court Judicial Branch 22-9

15 1. Please describe the FYI 7 mid-year change that adds one FTE: On May 15, 2017, the Montgomery County Circuit Court submitted a request for creation of a Full Time Equivalent position in support of Project Search, and more specifically the County Executive's Disability Hiring Initiative. This position was funded within the Circuit Court's current personnel complement. The Court was fortunate to hire a Project Search graduate as a Technical Clerk (Grade 10) in our Technical Services Department. This individual resolves tier-1 and tier-2 trouble tickets; tests audio and video equipment in courtrooms and hearing rooms; configures, deploys and maintains computer and telecommunications equipment; and evaluates and tests website functionality and coptent. His contributions assist the department in completing open tasks and enables staff to focus on other pressing tasks as well as long-term, strategic projects. 2. Please describe the elimination of one-time items approved in FY18 (-$100,000) As a result of retirements from previous fiscal years the Circuit Court realized additional personnel savings during the FYI 8 budget process. After discussions with our 0MB Analyst the Circuit Court made a request to transfer the funds from personnel to operating to cover contractual costs for MDEC Data Migration. The County Executive and County Council approved the request as a one-time line item for the court's FYI8 budget. 3. Please describe the decrease for interpreter services. What is the total budgeted amount for FY19? Does this reflect budget constraints or reduced need for services? Or both? During FYI 7, the court received 2,985 requests for language interpreters and 53 requests for ADA-related interpreters. In January 2017, the court processed payments for language interpreter services directly to the State. Interpreter services funding is no longer required to reimburse court-related interpreters, but funding needs to remain to support ADA and noncourt event interpretation requests. State funding eliminated the need for county funding, therefore; this does not reflect budget constraints or reduced need for services. 4. Please describe the lapsed family magistrate position. How long has this position been vacant? How many family magistrates do you have total (6?)? What is the caseload distribution and what would be an ideal caseload distribution? The family magistrate position has been vacant since The Court currently has 5 family division magistrates and 1 special magistrate. Current family caseload is adequately covered

16 by existing magistrates. In anticipation for the position becoming available in FY20, the Court began researching the advantages of reclassifying a vacant family magistrate position to a Special Juvenile Magistrate since the number of juvenile cases per judicial office for the comi (851) is considerably larger than that of others, ranging from 150 to 370. TABLE 1. NUMBERS OF JUVENILE JUDGES AND MAGISTRATES AND NUMBER OF JUVENILE CASE FILINGS, MONTGOMERY COUNTY CIRCUIT COURT AND SELECTED 'LARGE JURISDICTION' COURTS, FY2016. Juvenile Juvenile Juvenile Filings per Jurisdiction Total Case Judges Magistrates Judge/Magistrate Filings' Montgomery , Prince George's , Baltimore County , Baltimore City , Personal communication with circuit courts. These are the number of judges who regularly preside over juvenile cases. t Maryland Judiciary, Maryland Judiciary Data Dashboard. Juvenile cases include the following types of cases: Delinquency, Adult, CINS, ClN~ Guardianship, Adoption, and Peace Order. (h11p /!clataj:~hhl'1:iru.rndl oun.s.:.!.,>\ ) This reclassified magistrate position would address pre-adjudication motions and hearings for Child in Need of Assistance (CINA) and Juvenile delinquency cases to ensure the efficient use of judicial resources. 5. Please provide an update on MDEC and any associated county costs or obligations. The Court is scheduled to use MDEC on November 11, The Administrative Office of the Courts is funding enhancements to the current MDEC system to accommodate Montgomery County's Differentiated Case Management (DCM) system, case manager assignments, and automated scheduling protocols. Of the 104 gaps identified between the Court's current case management system and MDEC, 55 have identified work-arounds with existing MDEC functionality. 16 gaps related to DCM have been funded with 33 gaps still m1der discussion. It is anticipated that the AOC will fund all gap-related development. Data migration costs not currently covered by State funding are estimated at 2,814 man-hours at $114 or $320,796. In FY18, the Court will fund $193,000 with the remaining $127,796 currently unfunded. Manual testing of converted data is anticipated at 3 92 test scenarios for gap-related development and 1,000 for core functionality. The cost to build test scenarios is estimated at 1,392 hours at $125/hour or $174,000.

17 Case Type Test Scenarios DCM Tracks Total Test oer Cvcle Juvenile Family Criminal Civil Gap Develooment 392 TOTAL 1,392 With 5 manual test cycles planned, a total of 6,960 test scenarios will need to be executed. Total Total Testing Total Minutes Testing Testing Cost Tests per Test Minutes Hours!nl$75/hour 6, , $87,000 Estimated man hours are 1160 with associated costs of $87,000. To summarize, expected costs are: Data Migration Develop Test Scenarios Execute & Document Tests Estimated Costs $127,796 $174,000 $ $388,796 At this time, additional county costs or obligations are undetermined. Grants 6. Please describe grant funding changes over the past year, and what impact changes will have, if any, moving forward into FY19. Circuit Court grant funding has remained flat for the past two fiscal years with no service impacts at this time.