MINUTES Regular Meeting/Lompoc City Council Tuesday, December 17, 2002 COUNCIL CHAMBERS/100 CIVIC CENTER PLAZA 7:03 P.M.

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1 CLOSED SESSION MINUTES Regular Meeting/Lompoc City Council Tuesday, December 17, 2002 COUNCIL CHAMBERS/100 CIVIC CENTER PLAZA 7:03 P.M. Mayor DeWees announced that the Closed Session as scheduled on the agenda was cancelled. Councilmembers Present: DeWayne Holmdahl, Janice Keller, Will Schuyler, Michael Siminski, and Mayor Dick DeWees. Staff Participants: City Administrator Gary Keefe, City Attorney Sharon Stuart, City Clerk Jane Green, Community Development Director Arleen Pelster, Community Development Program Manager Dinah Lockhart, Police Chief William Brown, Jr., and Utility Accountant Rene Vise. Other Participants: Dave Pierce, Ralph Harman, Sue Buske, Claude Lee, and Frank Signorelli. Anita Friedman gave the invocation and Mayor Dick DeWees led the pledge of allegiance. PRESENTATIONS: Lompoc High School Braves Football Team and Coach Robin Luken were introduced and recognized for winning the C.I.F. Football Championship. CITY ADMINISTRATOR S STATUS REPORT (Distributed as an informational report). STAFF REQUESTS AND ANNOUNCEMENTS: The City Clerk noted a typographical correction to agenda item 7 was distributed to the City Council and stated the minutes of December 3, 2002 should reflect Councilmember Keller voted NO on Consent Calendar Item No. 4 Lompoc Mural Project. Oral report regarding Charlotte s Web Library. City Administrator Gary Keefe presented a report on the proposed Children s Library to be located near I and Cypress. He described the history of the property since granted by Charlotte Benton to the City along with a $50,000 endowment for the operation and maintenance of the property as a children s library. He discussed the current rentals on the property that need maintenance and highlighted the new memorandum of understanding with Ms. Benton regarding the rental properties and utilities. Mr. Keefe reviewed the current issues to be resolved include lack of construction funding and need for operations and maintenance funds and the estimated annual operating budget for the children s library. He reported on funding solutions that have been identified since the City Council and Library Board met on November 26, He stated an anonymous contribution of $100,000 will be provided as a matching grant, the Lompoc District Library Foundation is considering hiring a grant writer to obtain the matching funds to assist with the construction costs, and Ms. Benton has agreed to pay prior to the Children s Library opening $60,000 per year for the operation and maintenance expenses until the Charlotte Benton Trust becomes effective. He reviewed the City s expenses incurred to date and noted the construction estimates to be $525,000 (including contingencies). Various slides depicting the buildings and site were shown. The next steps include completion of the planning process; secure construction funding, and complete construction. There were no comments from the City Council. Page 1 of 8

2 COUNCIL REQUESTS AND ANNOUNCEMENTS: 1. Council discussion of 2003 Meeting Schedule and possible revisions to scheduled January meetings. The City Council discussed scheduling conflicts related with the Regular meeting of January 21. Councilmember Keller questioned why other Councilmembers needed to attend the Northern California Power Agency (NCPA) Strategic Planning meeting and suggested only Councilmember Siminski need attend. Lengthy debate followed in which Council and City Administrator Gary Keefe discussed the value of the Strategic Planning meeting and noted that during that meeting the various agencies will give directions to NCPA representatives on goals and objectives. Councilmember Keller requested that if possible, controversial items not be scheduled during the February 4 meeting when she will be absent. Discussion continued on rescheduling the Joint Meeting with the Planning Commission to February 25. ACTION: Motion/Second: Councilmember Holmdahl/Siminski. The City Council unanimously approved the motion to cancel the Regular Meeting of January 21 and reschedule the Joint Meeting with the Planning Commission to February 25. Councilmember Holmdahl announced that three Lompoc students were recognized for participating in the Air Pollution Control District s annual calendar art contest. Community Services Director Arleen Pelster responded to Councilmember Holmdahl that procedures are available to readily handle new legislation affecting granny units in residential areas.. Councilmember Keller reported that the City s 2003 Calendar honors and recognizes the various City Boards, Committees, and Commissions. She requested a briefing on the NCPA Strategic Planning meeting at the February 17, 2003 Council meeting. Councilmember Keller spoke regarding a passenger rail feasibility study that was subsequently incorporated in the proposed Highway 101 Improvement Plan to be considered by Santa Barbara County Association of Governments (SBCAG). She requested Mayor DeWees, as the City s representative on SBCAG, request that funds be included to study north county rail transportation and not just the area from Santa Barbara to Ventura. Mayor DeWees announced the last week to contribute to Toys for Tots, encouraged citizens to read the Solid Waste newsletter Trash Talk, and congratulated Colonel Rob Worley for his pending promotion to Brigadier General. ORAL COMMUNICATIONS: Dave Pierce asked that the City urge SBCAG to study the need for light rail services to serve Lompoc commuters working in South County, and suggested that Amtrak could adjust their schedule to accommodate normal work hours. He highlighted an article regarding transportation expense and noted SBCAG has reported 6,100 commuters travel full-time from Lompoc to Santa Barbara every day. CONSENT CALENDAR: ACTION: Motion/Second: Councilmember: Holmdahl/Siminski. Items listed under Consent Calendar were unanimously approved except as noted under Item Approved the Regular City Council Meeting Minutes of December 3, Approved expenditures for: Payroll of 12/06/03 $797, Payroll of 12/15/02 $51, Voucher Register of 12/06/02 $141, Voucher Register of 11/27/92 $614, Page 2 of 8

3 Credit refunds of 12/05/02 $1, CONSENT CALENDAR (Cont d) 4. Accepted and filed the Redevelopment Agency s Annual Report of Financial Transactions, Annual Audit, and Annual Report of Housing Activity. 5. Awarded a contract to purchase one water truck to Central Valley Truck Center in the amount of $106, and authorized the Purchasing and Materials Manager to issue a purchase order. 6. Increase in Operating Funds for the Lompoc Housing Assistance Corporation (LHAC) Recommendation: that the City Council approve an increase of $25,000 in State HOME Program Income funds to a previously Council approved Reimbursable Contract for $12,000 for a total operating grant of $37,000 to the Lompoc Housing Assistance Corporation to carry out the City s affordable housing projects. (Councilmember Keller requested separate consideration of this item at the end of the meeting.) 7. Received the Annual Compliance Report required by SB 1693 regarding AB1600 Development Impact Fees, made the required findings required by Government Code Section 6601(d) for Traffic Signal Impact Fees, and directed the City Clerk to retain this report in the City s official records. APPOINTMENT: 8. Appointment of Council Nominees to various Commissions: A. Beautification Commission: Motion/Second: Councilmember Keller/Schuyler. The City Council unanimously approved the following appointments: Applicant Lyndon Drewlow Albert Sonny Careyette Leonard Todd Nominated by: Councilmember Keller Councilmember Siminski Mayor DeWees B. Parks and Recreation Commission: Motion/Second: Councilmember: Holmdahl/Siminski. The City Council unanimously approved the following appointments: Applicant John Mata Patricia Coggin Martie Lacey Nominated by: Councilmember Keller Councilmember Siminski Mayor DeWees C. Planning Commission: Motion/Second: Councilmember: Holmdahl/Siminski. The City Council unanimously approved the following appointments: Applicant Ralph Harman Ron Fink John Rodenhi Nominated by: Councilmember Keller Councilmember Siminski Mayor DeWees D. Public Safety Commission: Motion/Second: Councilmember: Siminski/Keller. The City Council unanimously approved the following appointments: Applicant Claire Zimmer Robert Evan Cuthbert Bernie Federmann Nominated by: Councilmember Keller Councilmember Siminski Mayor DeWees Page 3 of 8

4 APPOINTMENTS (Cont d) 9. Review and appointments to Commissions/Committees/Agencies on which Councilmembers serve. Council discussed appointments to the Association of Water Agencies of Santa Barbara County, Transmission Agency of Northern California, and Invitation to Talk Water Ad Hoc Committee. They noted appointments are made by other agencies to the Local Agency Formation Commission, League of California Cities, Federal Correction Complex Community Relations Boards, and Central Coast Commission for Senior Citizens Area Agency on Aging (Area Agency on Aging). Councilmember Schuyler announced he was appointed by the Channel Counties Division to the League s Environmental Quality Policy Committee and volunteered to serve on the Area Agency on Aging. ACTION: Motion/Second: Councilmember: Holmdahl/Siminski. The City Council unanimously approved the following changes to the existing appointments: Association of Water Agencies of S.B.County: Dropped Gary Keefe as an Alternate and added Utility Director Jim Beck as an Alternate. Transmission Agency of Northern California (TANC): Dropped Gary Keefe as an Alternate and added Utility Director Jim Beck as an Alternate. Invitation to Talk Water Ad Hoc Committee Dropped this committee from the list since this matter has been resolved. Central Coast Commission for Senior Citizens Area Agency on Aging Nominated Councilmember Schuyler. PUBLIC HEARINGS: 10. Resolution adopting a New Cable Franchise between the City and Comcast Cablevision of Lompoc, LLC ( COMCAST ). City Administrator Gary Keefe introduced Cable Consultant Sue Buske, The Buske Group, and thanked her for her assistance during the Comcast negotiations. Cable Franchise Manager Jane Green reported the Cable Franchise renewal negotiations had been long and complex. The Buske Group and the Miller & Van Eaton law firm undertook an extensive review of Comcast s past performance under the existing franchise and identified future cable-related needs and interests of the community. She highlighted the methods used to determine the public s interests and needs and reviewed the results. Key terms and conditions for the 12-year franchise as presented in the report were discussed. Ms. Green distributed copies of separate side letter agreements from Comcast that included: discontinuation of the additional outlet charge no later than March 31, 2003, continuation of a discount for seniors and for the disabled, and an annual contribution of $25,000 to the City s Human Services Fund. On December 16, 2002, Ms. Green reported the Cable TV Committee met and unanimously approved the recommendation before the City Council. During that meeting Committee Member Robert Corbin read a statement for the record, which was provided to the City Council. During that meeting the Committee discussed concerns about the transition of the Public, Education, and Government (PEG) operation from Comcast to one managed by the City to insure a continuity of service. In response to questions from the Councilmember Schuyler, Ms. Green noted the senior discount is applicable to any subscriber 65 or older and that in the past Comcast has requested the annual the donation be designated for the Human Services Fund, which is reviewed by the City Council. Sue Buske provided examples of programming offered typically on Public, Education, and Government channels, which often reflect current activities and issues in the community. Ms. Buske Page 4 of 8

5 replied to Councilmember Keller that community media centers located in both Lompoc and Santa PUBLIC HEARING (Cont d) Item 10 (Cont d) Maria, managed by one entity with representatives from both communities, would result in costsharing savings and provide opportunities for collaboration for other grants. She noted the structure of the committee to manage PEG would be determined by the two cities and may be structured in a few ways such as a non-profit corporation, however, that would be up to the cities to determine how it should be controlled. Councilmember Keller expressed concern that the side letters are not referenced in the Franchise Agreement. Mayor DeWees asked about how the funding for the PEG facilities will be divided between the communities. Mr. Keefe responded that City Staff in Lompoc and Santa Maria are considering a joint powers authority to operate the PEG access operation, with a nonprofit involved to help with grants. Councilmember Holmdahl inquired about the performance bond. Ms. Buske noted the bond is in addition to other bonds that the City may require for permits, etc. Public Testimony: 1. Dave Pierce commented on the lack of control due to the Federal Communications Commission regulations and high profit margin reported at 52% in the recent past with little investment added to the system. He suggested the Council not approve the contract until the $4.75 late fee is reduced, and other modifications made. 2. Claude Lee, Cable TV Committee Member, expressed concern about some of the phrases in the agreement and asked the Council not to approve the agreement as presented. Councilmember Keller commented about customer service, Ms. Buske replied that the Enabling Ordinance, which City Council approved previously, addressed specific standards for customer service. Ms. Buske also discussed the Ordinance and Franchise Agreement with respect to protective measures and maintaining the system with state-of-art equipment. She clarified that the late fee is regulated at the State and Federal level. Councilmember Keller requested that when the City Council considers the PEG operation, the Staff apprise the Council of the various options. ACTION: Motion/Second: Councilmember: Siminski/Holmdahl. The City Council unanimously approved Resolution No. 5056(02), adoption of a Franchise Agreement with Comcast Cablevision of Lompoc, LLC and directed the Mayor to execute the agreement on behalf of the City of Lompoc. RECESS: At 9:00 P.M., Mayor DeWees announced a recess. The meeting reconvened at 9:10 P.M., with all Councilmembers present. UNFINISHED BUSINESS: 11. Change Order with Cyrun Corporation for Services Related to Computer Aided Dispatch/Records Management System (CAD/RMS). Police Chief William F. Brown, Jr. introduced a video depicting the features of a similar CAD/RMS used in Wyoming including mobile data. He described the history of the CAD/RMS project, current events, project spending and available revenues, and the proposal to add a Mobile Data System (MDS) module to the project. He reported expanding the scope of work with Cyrun Corporation will increase the full benefits of a complete CAD/RMS/MDS network and include development and implementation of mobile data computing and data transmission to field units. He outlined the benefits of adding the MDS at a cost of $482, at this time prior to final completion of the CAD/RMS project. Ron Jaynes, consultant from Innovative Technologies, noted that the same system purchased by the City a few years ago recently sold for nearly $1 million without the jail and fire components. If the MDS is delayed to a later date, the cost will increase and additional staff time will be required. Page 5 of 8

6 UNFINISHED BUSINESS (Cont d) Item 11 (Cont d) Discussion followed with Councilmember Keller, the consultant, and City Staff about the original Request for Proposal (RFP) that required that the system have the capability of adding the MDS module. Mr. Jaynes said that Cyrun owns the source code, which is required to interface with the CAD/RMS. He said the vendor had agreed to increase the performance bond for the entire project through the completion of the MDS project. In response to a question from Mayor DeWees regarding total project costs, Captain Dabney noted that the CAD/RMS project has had several enhancements added to it and that the $17,000 overrun is indicative of a project that size. He anticipates that some additional grants may be available to help offset the MDS project. Councilmember Keller noted the replacement of CAD/RMS is referenced in the 15-year Capital Improvement Plan and indicates the project will be out-of-date in 10 years. Fire Chief Linual White spoke in support of the project. Public Comment: Ralph Harman spoke in support of the project, which he said would improve officer and public safety. Brief discussion followed regarding the interfacing of the Lompoc system with the County and other law enforcement agencies. ACTION: Motion/Second: Councilmember: Holmdahl/Schuyler. The City Council unanimously approved the Staff recommendation to authorize the City Administrator to sign a change order to the original agreement with CYRUN Corporation to expand the scope of work to include the development and implementation of a mobile data system; and authorized the allocation of $346,319 from General Fund Reserves to address costs, not covered by grant funding, for the completion of the Mobile Data System module of the project and consulting services. NEW BUSINESS: 12. Fifteen-Year Capital Improvement Plan Utility Accountant Rene Vise advised that the City Staff had developed a long-term capital improvement plan over the next 15-years to use as a planning tool to inform the City Council of the estimated future capital costs associated with maintaining City facilities and operations. The document will be used by the City s consultant to update the City s AB 1600 Development Impact fees. Mr. Vise reviewed slides that were representative of projects identified by the departments as listed below: Department Amount Museum $ 250,000 Fire 6,266,000 Police 6,458,000 Library 4,787,000 Streets 192,000 Parks & Recreation 13,600,000 Engineering Traffic 21,110,000 Engineering Pedestrian Improvements 2,337,000 Engineering Bikeways 5,348,000 Wastewater 62,494,000 Water 18,343,000 Electric 8,156,000 Transit 911,000 Airport 125,000 Solid Waste 586,000 Grand Total $ 150,963,000 Page 6 of 8

7 NEW BUSINESS (Cont d) Item 12 (Cont d) City Council reviewed the summary sheets for each department and discussed concerns with Staff about some of the projects, i.e. Fire Department training facility in vicinity of Allan Hancock College, consideration of a parking structure for the civic center, bikeways, etc. However, Staff noted that the projects in the document may not occur depending on future circumstances. The document is a working plan and any projects funded will be subject to City Council approval during the budget process. Public Comment: None. ACTION: Motion/Second: Councilmember: Keller/Holmdahl. The City Council unanimously accepted the Fifteen-Year Capital Improvement Plan. WRITTEN COMMUNICATIONS: None. ORAL COMMUNICATIONS: None. COUNCIL REQUESTS AND COMMENTS: Consent Calendar Item 6 (Operating Funds for Lompoc Housing Assistance Corporation (LHAC) Councilmember Keller indicated she was concerned that the LHAC audit was not finished and this proposal was to grant additional funds to LHAC. City Administrator Gary Keefe advised the audit should be available in mid-january and explained why the audit had been delayed. With the increase in projects, LHAC is restructuring staff assignments to become more efficient. Frank Signorelli, LHAC Board Member, spoke regarding the increased activity of the organization, need for an additional employee to handle property management, and reported that the Executive Director is working on the audit. Councilmember Keller expressed apprehension about the number of uncompleted LHAC projects and stated the City should postpone action on this item until the audit is received. Public Comment: 1. Frank Signorelli indicated that the project delays are related to the lack of contractors and workforce availability. They have hired a part-time project coordinator to assist the contractor to locate subcontractors. He asked that the Council approve the request for State HOME funds because postponing the funding will cause further delays for LHAC Staff. Community Development Program Manager Dinah Lockhart replied to Councilmember Keller s question indicating that LHAC has received $5,000 for the operation of the Marks House transitional shelter and the Bridgehouse shelter program. She indicated there has not been any notice of noncompliance issued relative to this grant. Councilmember Holmdahl spoke in support of the recommendation and suggested after the audit it may be necessary to review the LHAC project work load. ACTION: Motion/Second: Councilmember Holmdahl/Mayor DeWees. On a 4-1 vote (Councilmember Keller voted NO), the City Council approved an increase of $25,000 in State HOME Program Income Funds to a previously Council approved Reimbursable Contract for $12,000 for a total operating grant of $37,000 to the Lompoc Housing Assistance Corporation (LHAC) to carry out the City s affordable housing projects. Page 7 of 8

8 ADJOURNMENT: At 10:45 P.M., Mayor DeWees adjourned the meeting to the Regular City Council Meeting of Tuesday, January 7, 2003 at 7:00 P.M. Dick DeWees, Mayor City of Lompoc ATTEST: Jane C. Green City Clerk Dated: December 27, 2002 Page 8 of 8