CITY OF COLWOOD NOTICE OF SPECIAL COMMITTEE OF THE WHOLE MEETING March 1, 2017 at 5:30 pm 3300 Wishart Road Colwood BC Council Chambers A G E N D A

Transcription

1 CITY OF COLWOOD NOTICE OF SPECIAL COMMITTEE OF THE WHOLE MEETING March 1, 2017 at 5:30 pm 3300 Wishart Road Colwood BC Council Chambers A G E N D A Approved By: Andrea debucy Page 1. APPROVAL OF THE AGENDA 2. ADOPTION OF THE MINUTES 2.1. Special Committee of the Whole Budget - February 20, PRESENTATIONS 3.1. Greater Victoria Public Library 2017 Budget NEW BUSINESS 4.1. Introduction of Financial Plan Ian Howat, Chief Administrative Officer Andrea de Bucy, Director of Finance 4.2. Overview of Financial Plan Forecast Overview of Capital Projects Overview of Special Projects Review of Deferred Revenue Sources Funding Financial Plan Review of Reserves Funding Financial Plan Review of Core Budget by Department Page 1 of 37

2 Wednesday, March 1, Special Committee of the Whole - Agenda Council, Corporate, Administration, Communications Financial Services, HR, IT Page 5. NEXT MEETING 5.1. The next Special Committee of the Whole Budget meeting is scheduled for Thursday, March 2, 2017 at 5:30 pm or at the call of the Chair. 6. ADJOURNMENT This Notice is posted in accordance with "Council/Committee Procedure Bylaw No. 754, 2004" and the Community Charter. Page 2 of 37

3 CITY OF COLWOOD MINUTES OF SPECIAL COMMITTEE OF THE WHOLE MEETING Monday, February 20, 2017 at 5:34p.m Wishart Road Colwood BC Council Chambers FILE: COM DATE: Monday, February 20, 2017 at 5:30 p.m. Committee Adoption: Monday, March 1, 2017 at 5:30 p.m. To Council: Monday, March 13, 2017 PRESENT Chair Mayor Councillors Chief Administrative Officer Director of Finance Deputy Director of Finance Deputy Director of Planning Acting IT Manager Accounting Assistant (Recorder) REGRETS Councillors Gordie Logan Carol Hamilton Cynthia Day Lilja Chong Rob Martin Ian Howat Andrea debucy Jenn Hepting Ivo Van Der Kamp Per Kristensen Amanda Irving Jason Nault Terry Trace 1. APPROVAL OF THE AGENDA MOVED BY: COUNCILLOR CHONG That the agenda for the special meeting of the Committee of the Whole of Wednesday, February 20, 2017 be approved as presented. CARRIED Page 3 of 37

4 Minutes of Special Committee of the Whole Meeting Monday, February 20, 2017 P a g e 2 2. ADOPTION OF THE MINUTES 2.1. Special Committee of the Whole Grant in Aid February 1, 2017 MOVED BY: COUNCILLOR CHONG That the minutes for the Special Committee of the Whole meeting of Wednesday, February 1, 2017 be approved as amended. Change page 14 to reflect the following: MOVED BY: COUNCILLOR DAY That it be recommended to Council that $2,000 be granted to the Vancouver Island Film and Media Commission. DEFEATED. OPPOSED: COUNCILLOR NAULT COUNCILLOR DAY COUNCILLOR LOGAN MOVED BY: COUNCILLOR MARTIN That it be recommended to Council that $1,000 be granted to the Vancouver Island Film and Media Commission as an amendment to the original motion. CARRIED. OPPOSED: COUNCILLOR NAULT CARRIED. During the Committee of the Whole meeting of February 1, 2017 a motion was passed that the recommended budget for 2017 Grant in Aid be set at $28,824. The amount was increased throughout the meeting. The Director of Finance has requested that a motion be made to increase the budget to match the funding that was tentatively awarded. MOVED BY: COUNCILLOR LOGAN That the Grant In Aid budget be increased by $8,526 for a total of $37,350 to match the amount the Committee tentatively approved. CARRIED Page 4 of 37

5 Minutes of Special Committee of the Whole Meeting Monday, February 20, 2017 P a g e 3 3. PRESENTATIONS 3.1. BC Assessment Authority Cynthia Wright, Deputy Assessor Cynthia Wright, Deputy Assessor, BC Assessment Authority provided the Committee with a presentation on the 2016 Colwood Assessment Roll. BC Assessment is committed to maintaining a level of service that is open and transparent, fair and accurate, timely and accessible, knowledgeable and respectful, and innovative and collaborative. Ms. Wright gave an overview of the history of BC Assessment as well as an explanation what the assessment roll is and how different properties are valued. Colwood currently has 6,100 folios which is an increase of 3.3% from Assessed values have increased 13.5%. Colwood has also seen $ million in new construction since The total folios have been steadily increasing over the past 4 years. In the City of Colwood there are 63 properties that have been appealed which is 1% of the folios in Colwood. This is an increase from 56 in Over the past 5 years roll stability has been relatively stable in Colwood. Committee discussed what percentage of properties at risk would be considered normal and whether there is anything a municipality could do to mitigate the risk. Ms. Wright indicated that percent is reasonable and that she didn t believe that there was anything that could be done to mitigate the risk. Committee questioned how farm exemptions work. Is the entire property eligible for exemption, are they required to apply annually and how often are farms reviewed? Ms. Wright confirmed that the entire property would be eligible for an exemption if the farmer lived in the house and they do not have to apply annually. There are triggers such as a sale, land transfer when the owner passes away, or changes to the income levels of the farm. Director of Finance, Andrea de Bucy, thanked the BC Assessment staff for all the work they do behind the scenes. Ms. Wright has been a big help throughout the year providing hands on training, information and coordinating communication regarding the increase in assessment values. 3.2 West Shore Parks and Recreation Sue Dickson, Manager of Finance and Administration Sue Dickson, Manager of Finance and Administration, West Shore Parks and Recreation Society (WSPRS) presented the 2016 budget overview to the Committee Page 5 of 37

6 Minutes of Special Committee of the Whole Meeting Monday, February 20, 2017 P a g e 4 Councillor Logan advised that the two WSPRS directors on the Committee will stay for the presentation, as it will not be a conflict. The challenge is if the Committee wanted to ask questions, which would require the two directors to leave the meeting and quorum would be lost. Ms. Dickson reported that operating budget revenues decreased this year by 3.1% due to not having the Grand Slam curling event and a decrease in pool revenues due to competition from the YMCA in Langford. Community Recreation Programs increased and other program areas had modest growth. The total operating budget for 2017 increased 0.8% from 2016 due to an increase in salaries, wages and benefits. A large decrease in hydro, natural gas and major repairs this year helped offset the increase in salaries. Major repairs for 2017 came in at $844K of which $500K was funded from member municipal requisitions and the remaining from the reserves. Municipal requisitions provided 44% of the funding and are based on assessed values not population. Some of the highlights for 2017: Completing the heat reclamation system Replacing 2 air handling units Replacing flooring in various areas Replacing the fence at the Belmont lacrosse box Some of the highlights in 2016: Events Alice Cooper, Rock the Shores Recreation Leadership camp at Royal Bay School Energy efficiencies Put in LED lights which provided better lighting and a significant decrease in costs Accessible bus receiving a 50% grant for $30,000 from the Variety Club New playground down by the picnic shelter New piece of fitness equipment Chris Wright, 3420 Mary Ann Crescent, asked if the cost per person ratio is per user or total resident of Colwood and what the cost is for the actual user. Ms. Dickson confirmed that the ratio was based on the population as it is difficult to calculate the actual number of users of all the facilities (i.e. sports fields, arenas, tennis courts, etc.). 4. NEW BUSINESS 4.1 Review of 2016 Actual Financial Results Compared to Budget Including Special Projects and Capital Projects Andrea debucy, Director of Finance Jenn Hepting, Deputy Director of Finance Director of Finance, Andrea de Bucy provided an overview of upcoming meetings and information that will coming to Committee in the next few weeks: Committee of the Whole meetings will take place March 1 and Page 6 of 37

7 Minutes of Special Committee of the Whole Meeting Monday, February 20, 2017 P a g e 5 One agenda will go out on Thursday February 23 for the March 1 and 2 meetings Budget binders will be handed out on February 27 at the Regular Council meeting Director of Finance, Andrea de Bucy and Deputy Director of Finance, Jenn Hepting, highlighted key areas where there was an increase or decrease in the budget amounts compared to the actual amounts. Three sections were reviewed: Summary of 2016 Actual Results Compared to Budget Detailed 2016 Actual Results Compared to Budget Capital Projects Ms. de Bucy and Ms. Hepting provided a detailed explanation of long term debt and how this relates to principal payments on debt and transfers to reserves. Councillor Martin inquired whether Payment in Lieu of Taxation (PILT) was under government transfer grants. Ms. de Bucy indicated it is under taxation. Councillor Martin questioned where the 2016 surplus of $754,000 is coming from? Ms. Hepting advised that is the difference between revenue and additions less expenses and deductions. When a financial plan is put together that number has to be zero. Councillor Martin inquired what franchise fees were. Ms. de Bucy advised that Fortis Gas is required to pay a franchise fee of 3% of revenues for gas sold in Colwood. Councillor Martin inquired as to whether the government will continue to give us gas tax money every year if we do not spend it and whether we keep the interest or are required to give it back. Ms. de Bucy explained that we get the gas tax every year even if we do not spend it and we also keep the interest but it needs to be reported. However, the City is required to put an asset management program in place in the near future otherwise we will not continue to receive the money. Mr. Howat, Chief Administrative Officer, further explained that there are restrictions on how the money is spent and that the interest goes into the gas tax reserves. Councillor Logan asked if the debt contribution received for WSPRS is from Langford. Ms. Hepting advised that the contribution is not from Langford, it is from the WSPRS. Up until a few years ago we were receiving contributions from both the City of Langford and WSPRS but the City of Langford has since ceased their contribution. Councillor Martin, through the chair, to Mr. Howat, inquired that with such a large variance in the Engineering budget, does this mean that the work didn t get done or that it is in progress and is going to be done? Mr. Howat explained that we must have an approved budget from Council before we start projects. Also, many projects span several fiscal years and we may budget dollars over a number of years. Mr. Howat confirmed that there are some things that just didn t get done and we are working on changing that. Chris Wright, 3420 Mary Ann Crescent, asked what the acronym DCC stands for. Ms. de Bucy indicated that it stands for Development Cost Charges which is money collected on new developments to help pay for roads or sewers as set out in our bylaws Page 7 of 37

8 Minutes of Special Committee of the Whole Meeting Monday, February 20, 2017 P a g e 6 Ms. Hepting advised the Committee that special projects do not contribute to the estimated surplus of $750,000 explaining that funding was not recognized if the projects was not complete. If special projects were funded by general tax dollars and not completed, these funds have been transferred into a reserve. Committee discussed engineering special projects that have been pushed out, expressing concern for this happening year after year. The Metchosin Road project was top of the list as there has been a lot of public outreach and commitments made but nothing has come to fruition. Mr. Howat indicated the project was under budgeted and that staff will be coming back to council this year for additional monies, in order to commence this project in Mr. Howat reported to Committee that the delay in the Colwood central sewer expansion was due to the fact that we did not receive a response to the tender the first time that we put it out. It was tendered again outside of the construction season and is being constructed now. With regards to the lagoon pump station protection and relocation, during budget discussions last year staff were directed to do temporary protection work, and use funds to do a study on relocating the pump. The project is ongoing and we still anticipate moving the pump to a more secure location. Councillor Martin inquired about where the funding was coming from for the pump installation at Matilda and Ilot Ms. Hepting advised that she will confirm whether affected homeowners contributed funds. 5. NEXT MEETING 5.1 The next Special Committee of the Whole Budget meeting is scheduled for Wednesday, March 1, 2017 at 5:30 pm or at the call of the Chair. 6. ADJOURNMENT MOVED BY: MAYOR HAMILTON That the Special Committee of the Whole Meeting of Monday, February 20, 2017 adjourn at 7:35 p.m. CARRIED. CERTIFIED CORRECT APPROVED AND CONFIRMED COTW Minutes February 20, Page 8 of 37

9 O GREATER VICTORIA PUBLIC LIBRARY 2017 Library Budget City of Colwood March 1, 2017 Maureen Sawa, CEO Community-Inspired Library Service Greater Victoria Public Library's Strategic Plan 2016 to 2020 E\GAG great library spaces to meet unique user needs in person and through our multiple e-service channels. assionate library members, funders and partners to expand the library's each and Impact I\ discovery through programs, collections and services that enhance literacy and lifelong learning. -AD with support for innovative Ideas, service models and governance 3.1. Page 9 of 37

10 Alexancer Mackie Lodge Westshore Parks & Recreation Juan de Fuca 55+ Activity Centre Westshore Boys & Girls Club Victoria Symphony West Mont Montessori United Way of Greater Victoria Songhees Wellness Centre Books for Breakfast CoIwood Pacific Activity Centre - Military & Family Resource C Victoria Immigrant and Refugee Society Vancouver Island tional Centre Mustard Seed Food Bank Westshore F oyal BC Museum Ready to Rent Victoria Native 100+ versity of Victoria AIDS Vancouver Island Se: -mis Society Community Arts Council of Great d Homelessness Literacy Community Downtown Service P ntown Victoria Business Association School Dis Partnerships ictoria Chess Club Victoria Film Festival Pacific Insti ellence Victoria YMCA/WCA Leadership Victoria Inter-Cult ciation Our Place Robert Bateman Centre Best Babies Cridge Centre for the Family Community Partnership Network Canadian Parents for French Mozilia Victoria Queen Alexandra Centre for Children's Health READ Society Victoria Conservatory of Music Single Parent Resource Centre Volunteer Victoria 1000X5 Books Prnaram Plina 1/kirc-i-chrkro Trwtsn raintro I iniworcitv nf Wirtnrin CATALYST 3.1. Page 10 of 37

11 CONNECTOR LEADER 3.1. Page 11 of 37

12 CONTRIBUTOR INNOVATOR 3.1. Page 12 of 37

13 CHAMPION Emerging Local Authors Colieeti011 RECONCILIATION 3.1. Page 13 of 37

14 THE NEXT GENERATION GVPL TEEN COUNCIL Ideas Energy - Action...AND THE NEXT 3.1. Page 14 of 37

15 2017 Library Budget BUDGET DRIVERS Negotiated Salaries & Benefits Reduced Fines & Fees Increased Use 3.1. Page 15 of 37

16 BUDGET SAVERS Realignments Innovation Collaboration 2017 Budget Salaries & benefits Library materials, including capitalized $12,753,653 2,659,887 13,127, , % 2,544, % Supplies, services & other Building occupancy Capital expenses-other 1,323, , ,992 1,436, , % 783,144 (72, % 671,632 (2,360) -0.4% Total Expenditures Transfers to/(from) reserves/surplus $18,266,136 (107,650) $18,563,346 (21,200) 297, % Debt repayments ,980 Branch start-up funding (747,858) (698,000) Revenues (1,369,649) (1,326,727)!Municipal Contribution - 'Operating $16,065, Page 16 of 37

17 City of Colwood 2017 Contribution Per Per Capita Contribution Increase Capita Share Requisition Requisition Total Increase 4.71% $762,987 $793,604 $30, % $1.74 $45.13 A library is not a luxury but one of the necessities of life. Henry Ward Beecher 0 GREATER VICTORIA PUBLIC LIBRARY 3.1. Page 17 of 37

18 Page 18 of 37

19 4.2. Page 19 of 37 City of Colwood Financial Plan Summary Forecast vs 2016 Budget 2017 Forecast vs 2016 Budget Description Budget Actual Forecast Forecast Forecast Forecast Forecast % Variance $ Variance Comments Revenue Taxation $ 15,639,495 15,522,781 $ 16,177,809 $ 17,135,999 $ 17,260,770 $ 17,681,363 $ 18,112, % $ 538,314 User Fees 1,790,215 1,929,359 2,545,659 2,630,732 2,403,699 2,425,646 2,447, % 755,444 Fines and Penalties 51,199 35,242 36,420 37,090 37,770 38,460 39, % (14,779) Government Transfers 2,306,830 1,303,445 2,332,124 2,170,234 5,856,121 1,406,955 3,686, % 25,294 Investment Income 40, ,811 40,000 40,000 40,000 40,000 40, Developer Contributions 599, ,494 1,341, ,100 1,165, , , % 741,918 Gain/Loss on Assets Other Income 2,465 7,280 5,000 5,080 5,160 5,240 5, % 2,535 Total Revenues 20,430,072 19,909,412 22,478,798 22,622,235 26,768,520 21,752,664 24,486, % 2,048,726 Expenses General Government Services 2,827,194 2,600,535 2,975,683 3,100,183 3,127,304 3,198,672 3,243, % 148,489 Protective Services 6,241,546 5,990,578 6,508,452 6,756,499 6,878,912 7,086,675 7,311, % 266,906 Solid Waste Management 202, , , , , , , % 16,937 Planning & Development Services 889, , , , , , , % 91,233 Engineering, Public Works & Transportation Serv 3,457,348 3,421,295 3,360,681 3,442,719 3,378,462 3,503,922 3,475, % (96,667) Parks, Recreation & Culture 2,629,834 2,603,026 2,857,013 2,906,529 2,960,905 3,016,343 3,087, % 227,179 Sewer Services 879, , , , , , , % 17,055 Total Expenses 17,127,280 16,445,818 17,798,412 18,151,003 18,288,836 18,782,665 19,130, % 671,132 - Revenue over Expenses 3,302,792 3,463,594 4,680,386 4,471,232 8,479,684 2,969,999 5,355, % 1,377,594 Additions Debt proceeds 2,400,000 75,615 2,324, % (75,431) Transfer from surplus 70,182 78, , % 234,233 Transfer from reserves 980, , , , , ,000 15, % (148,262) Total Additions 3,450, ,803 3,461, , , ,000 15, % 10,540 Deductions Debt Repayments 1,011, ,895 1,015,337 1,009, , , , % 3,693 Transfers to reserves 971,320 1,500,911 1,991,369 1,999,297 1,848,691 1,766,114 1,813, % 1,020,049 Capital Projects, General Capital Fund 2,030, ,063 2,385,809 2,449,746 4,079, ,189 2,897, % 355,024 Capital Projects, Sewer Capital Fund 2,740, ,356 2,749,368-2,500, % 9,368 Total Deductions 6,753,749 3,526,225 8,141,883 5,458,655 9,134,684 3,089,999 5,370, % 1,388,134 Further explanatory notes will be provided at the March 1 and 2 COTW meetings. 2% General Taxation lift plus additional taxation revenues from 2017 non-market assessment change (aka new construction). Projected increase in building permit revenue, new construction. Projected increase in developer contributions, new construction. Additional revenues from growth (new construction) added to reserve funds. Summary, Surplus/(Deficit) - 726,

20 Page 20 of 37

21 4.2. Page 21 of 37 City of Colwood Financial Plan Detail Forecast vs 2016 Budget 2017 Forecast vs 2016 Budget Description Budget Actual Forecast Forecast Forecast Forecast Forecast % Variance $ Variance Revenue Taxation General taxation 12,732,034 12,714,875 13,286,173 13,992,130 14,341,933 14,700,481 15,067, % 554,139 Payments in lieu of taxation 2,248,275 2,155,674 2,217,777 2,273,150 2,329,910 2,388,090 2,447, % (30,498) 1% utility tax 182, , , , , , , % 3,609 Parcel tax 476, , , , , , , % 11,064 Total Taxation 15,639,495 15,522,781 16,177,809 17,135,999 17,260,770 17,681,363 18,112, % 538,314 User Fees Sewer user fees 541, , , , , , , % (5,313) Development app. & permit fees 146, , , , , , , % 10,000 Building permit fees 623, ,057 1,379,566 1,448,544 1,200,000 1,200,000 1,200, % 755,767 Right of way permit fees 130, , , , , , , % 11,800 Other permit fees 185, , , , , , , % (20,458) Franchise fees 18,384 19,303 62,528 63,779 65,055 66,356 67, % 44,144 Program fees 25,786 29,970 13,500 13,770 14,045 14,326 14, % (12,286) Licenses 53,640 58,443 14,430 14,640 14,851 15,073 15, % (39,210) Rental 20,707 22,665 23,000 23,460 23,930 24,410 24, % 2,293 Other 45,380 59,671 54,087 54,860 55,660 56,470 57, % 8,707 Total User Fees 1,790,215 1,929,360 2,545,659 2,630,732 2,403,699 2,425,646 2,447, % 755,444 Fines and Penalties Fines 3,000 4,640 3,000 3,000 3,000 3,000 3, Penalties % 10 Interest 47,839 30,182 33,050 33,710 34,380 35,060 35, % (14,789) Total Fines and Penalties 51,199 35,242 36,420 37,090 37,770 38,460 39, % (14,779) 2/23/2017 p. 1 of 8

22 4.2. Page 22 of Forecast vs 2016 Budget 2017 Forecast vs 2016 Budget Description Budget Actual Forecast Forecast Forecast Forecast Forecast % Variance $ Variance Government Transfers Conditional 1,627, ,032 1,649,124 1,473,574 5,145, ,155 2,946, % 21,736 Unconditional 679, , , , , , , % 3,558 Total Government Transfers 2,306,830 1,303,445 2,332,124 2,170,234 5,856,121 1,406,955 3,686, % 25,294 Investment Income Interest 40, ,811 40,000 40,000 40,000 40,000 40, Total Investment Income 40, ,811 40,000 40,000 40,000 40,000 40, Developer Contributions General contributions 229, , % (229,868) Reserve fund contributions 370, , , , , , , % 328,386 Development cost charges - 7, , , , ,400 Total Developer Contributions 599, ,494 1,341, ,100 1,165, , , % 741,918 Other Income Other contributions - 7,280 5,000 5,080 5,160 5,240 5,320-5,000 Refunds and/or reimbursements 2, % (2,465) Total Other Income 2,465 7,280 5,000 5,080 5,160 5,240 5, % 2,535 Total Revenue 20,430,072 19,909,413 22,478,798 22,622,235 26,768,520 21,752,664 24,486, % 2,048,726 2/23/2017 p. 2 of 8

23 4.2. Page 23 of Forecast vs 2016 Budget 2017 Forecast vs 2016 Budget Description Budget Actual Forecast Forecast Forecast Forecast Forecast % Variance $ Variance Government Transfers 11% Fines and Penalties User Fees 9% 2016 Revenue Budget Government Transfers, 2,332,124, 11% Fines and Penalties, 36,420, 0% User Fees, 2,545,659, 11% Investment Income 0% Developer Contributions 3% Gain/Loss on Assets 0% Other Income 0% Taxation 77% 2017 Revenue Forecast Investment Income, 40,000, 0% Developer Contributions, 1,341,786, 6% Gain/Loss on Assets, -, 0% Other Income, 5,000, 0% Taxation, 16,177,809, 72% 2/23/2017 p. 3 of 8

24 4.2. Page 24 of Forecast vs 2016 Budget 2017 Forecast vs 2016 Budget Description Budget Actual Forecast Forecast Forecast Forecast Forecast % Variance $ Variance Expense, Core General Government, Core Expense Fiscal (Financing Fees) 7,030 5,266 7,390 7,550 7,710 7,870 8, % 360 Corporate and Administration 1,286,356 1,217,970 1,322,544 1,371,458 1,378,191 1,390,663 1,418, % 36,188 Council 140, , , , , , , % 4,197 Communications 144, , , , , , , % 78,094 Finance 732, , , , , , , % (26,343) Human Resources 125, , , , , , , % 1,636 Information Technology 296, , , , , , , % 57,757 Total General Government, Core Expense 2,732,794 2,524,276 2,884,683 2,950,543 2,984,971 3,043,592 3,096, % 151,889 Protective Services, Core Expense Fiscal (Debt Interest) 95,592 75,375 63,325 59,987 56,135 53,573 51, % (32,267) RCMP 3,442,250 3,361,899 3,546,541 3,681,285 3,828,941 3,982,869 4,148, % 104,291 Fire Department 1,942,668 1,808,787 1,941,009 1,986,169 2,026,269 2,062,727 2,105, % (1,659) Bylaw Enforcement 299, , , , , , , % 12,858 Building Inspections 353, , , , , , , % 55,089 Animal Control 61,200 61,200 61,820 62,440 63,070 63,710 64, % 620 Emergency Preparedness 38,961 33,253 42,335 40,121 37,628 42,183 40, % 3,374 Total Protective Services, Core Expense 6,233,546 5,988,501 6,375,852 6,533,799 6,733,358 6,938,212 7,159, % 142,306 Solid Waste Management, Core Expense PW_Solid Waste 202, , , , , , , % 16,937 Total Solid Waste Management, Core Expense 202, , , , , , , % 16,937 Planning & Development Services, Core Expense Planning & Development Services 744, , , , , , , % 80,252 Total Planning & Development Services, Core Expense 744, , , , , , , % 80,252 Engineering, Public Works & Transportation Services, Core Expense Fiscal (Debt Interest Expense) 132, ,212 95,452 95,452 88,960 82,467 82, % (36,807) Engineering 947,629 1,066, ,965 1,003,333 1,029,274 1,047,091 1,103, % 6,336 Public Works / Transportation 2,219,219 2,164,519 2,140,864 2,163,934 2,205,228 2,247,364 2,290, % (78,355) Total Engineering, Public Works & Transportation Services, Core Expense 3,299,107 3,363,070 3,190,281 3,262,719 3,323,462 3,376,922 3,475, % (108,826) 2/23/2017 p. 4 of 8

25 4.2. Page 25 of Forecast vs 2016 Budget 2017 Forecast vs 2016 Budget Description Budget Actual Forecast Forecast Forecast Forecast Forecast % Variance $ Variance Parks, Recreation & Culture, Core Expense Fiscal (Debt Interest Expense) 166, , , , , , , Recreation & Culture 1,924,485 1,912,617 1,963,896 2,003,078 2,043,043 2,083,806 2,125, % 39,411 Parks 490, , , , , , , % 149,773 Total Parks, Recreation & Culture, Core Expense 2,581,579 2,569,650 2,770,763 2,819,929 2,872,675 2,926,452 2,981, % 189,184 Sewer Services, Core Expense Fiscal (Debt Interest Expense) 178, , , , , , , % 81,156 Corporate 304, , , , , , , % (11,498) Public Works 279, , , , , , , % 64,397 Total Sewer Services, Core Expense 762, , , , , , , % 134,055 Total Expense, Core 16,556,384 16,089,494 17,162,181 17,512,063 17,857,719 18,262,231 18,724, % 605,797 Parks, Recreation & Culture 15% Engineering, Public Works & Transportation Services 20% Planning & Development Services 5% 2016 Core Expenses Sewer Services Solid Waste Management 1% General Government Services 17% Protective Services 37% Engineering, Public Works & Transportation Services, 3,360,681, 19% Planning & Development Services, 980,546, 5% Parks, Recreation & Culture, 2,857,013, 16% 2017 Core Expense Forecast Solid Waste Management, 219,247, 1% Sewer Services, 896,790, 5% General Government Services, 2,975,683, 17% Protective Services, 6,508,452, 37% 2/23/2017 p. 5 of 8

26 4.2. Page 26 of Forecast vs 2016 Budget 2017 Forecast vs 2016 Budget Description Budget Actual Forecast Forecast Forecast Forecast Forecast % Variance $ Variance Expense, Special Projects General Government, Special Projects Corporate 8,000 10, % (8,000) Council Administration Communications 66,400 50,419 15,000 10,000-10, % (51,400) Finance Human Resources , , , , ,880-76,000 Information Technology 20,000 14, % (20,000) Total General Government, Special Projects 94,400 76,258 91, , , , , % (3,400) Protective Services, Special Projects RCMP Fire Department 8,000 2,077-30, % (8,000) Bylaw Enforcement - - 5, ,100 Building Inspections , , , , , ,500 Animal Control Emergency Preparedness Total Protective Services, Special Projects 8,000 2, , , , , , % 124,600 Planning & Development Services, Special Projects Planning & Development Services 145,000 44, , % 10,981 Total Development Services, Special Projects 145,000 44, , % 10,981 Engineering, Public Works & Transportation Services, Special Projects Engineering 158,241 58, , ,000 55, , % 12,159 Public Works / Transportation Total Engineering & Transportation Services, Special Projects 158,241 58, , ,000 55, , % 12,159 Parks, Recreation & Culture, Special Projects Parks, Recreation & Culture 48,255 33,376 86,250 86,600 88,230 89, , % 37,995 Total Parks, Recreation & Culture, Special Projects 48,255 33,376 86,250 86,600 88,230 89, , % 37,995 Sewer Services, Special Projects Fiscal Corporate 117, , % (117,000) Public Works Total Sewer Services, Special Projects 117, , % (117,000) Total Expense, Special Projects 570, , , , , , , % 65,335 Total Expense, Core & Special Projects 17,127,280 16,445,815 17,798,412 18,151,003 18,288,836 18,782,665 19,130, % 671,132 Revenue over Expense 3,302,792 3,463,598 4,680,386 4,471,232 8,479,684 2,969,999 5,355, % 1,377,594 2/23/2017 p. 6 of 8

27 4.2. Page 27 of Forecast vs 2016 Budget 2017 Forecast vs 2016 Budget Description Budget Actual Forecast Forecast Forecast Forecast Forecast % Variance $ Variance Additions Debt proceeds 2,400,000 75,615 2,324, % (75,431) Transfer from surplus 70,182 78, , % 234,233 Transfer from reserves 980, , , , , ,000 15, % (148,262) Total Additions 3,450, ,803 3,461, , , ,000 15, % 10,540 Deductions Debt Repayments MFA, long term debt principal payment 757, , , , , , , % (2,733) MFA, equipment financing loan principal payments 254, , , , , , , % 6,426 Total Debt Repayment 1,011, ,895 1,015,337 1,009, , , , % 3,693 Transfers to Reserves Equity transfer 971,320 1,500,911 1,991,369 1,999,297 1,848,691 1,766,114 1,813, % 1,020,049 Total Transfers to Reserves 1,225,600 1,716,754 2,252,075 2,254,278 2,051,396 1,940,924 1,990, % 1,026,475 2/23/2017 p. 7 of 8

28 4.2. Page 28 of Forecast vs 2016 Budget 2017 Forecast vs 2016 Budget Description Budget Actual Forecast Forecast Forecast Forecast Forecast % Variance $ Variance Deductions Capital Projects, General Capital Fund General Government Services, Capital Projects Corporate , ,200 Council Administration Communications Finance Human Resources Information Technology 166, ,146 39,500 31,500 30,000 40, % (126,500) Total General Government, Capital Projects 166, , ,700 31,500 30,000 40, % (31,300) Protective Services, Capital Projects RCMP Fire Department 49,000 48,469 70, , % 21,000 Bylaw Enforcement 6,500 6,380 40, % 33,500 Building Inspections , ,000 Animal Control Emergency Preparedness 10,000 3,138 5, % (5,000) Total Protective Services, Capital Projects 65,500 57, , , % 119,500 Engineering, Public Works & Transportation Services, Capital Projects Engineering 1,156, ,395 1,798,895 1,532,246 4,049, ,189 2,897, % 642,080 Public Works / Transportation 259, , % (259,470) Total Engineering, Public Works & Transportation Services, Capital Projects 1,416, ,405 1,798,895 1,532,246 4,049, ,189 2,897, % 382,610 Parks, Recreation & Culture, Capital Projects Recreation & Culture , ,000 PW_Parks 383, , ,214 25,000-60, % (135,786) Total Parks, Recreation & Culture, Capital Projects 383, , ,214 25,000-60, % (115,786) Capital Projects, Sewer Capital Fund PW_Sewer Services 2,740, ,356 2,749,368-2,500, % 9,368 Sewer Services, Capital Projects 2,740, ,356 2,749,368-2,500, % 9,368 Total Capital, General & Sewer Capital Funds 4,770,785 1,086,419 5,135,177 2,449,746 6,579, ,189 2,897, % 364,392 Total Deductions 6,753,749 3,526,225 8,141,883 5,458,655 9,134,684 3,089,999 5,370, % 1,388,134 Detail, Surplus/(Deficit) - 726, /23/2017 p. 8 of 8

29 4.3. Page 29 of 37 City of Colwood Financial Plan Forecast Capital Project Detail, including Funding Source Funding Source Summary, Capital Projects Five Year Forecast Forecast Forecast Forecast Forecast Total Taxes 5,000 10,077-40,000-55,077 UserFee 18,400 34,360 37,727 34,102 34, ,073 Donation Grant - 363,922 2,123, , ,333 3,553,921 Loan 2,324, ,324,569 Lease DefRev 1,289, ,864 2,885, ,754 1,929,802 7,432,185 DCC 625, , , ,709,100 StatRes 772, , ,000 60,000-2,394,936 ResAcct Surplus 100, ,200 Total 5,135,177 2,449,746 6,579, ,189 2,897,619 17,729,061 2/23/2017 p. 1 of 3

30 4.3. Page 30 of 37 Capital Project Detail, including Funding Source Five Year Line Description Source Forecast Forecast Forecast Forecast Forecast Total Total 5,135,177 2,449,746 6,579, ,189 2,897,619 17,729,061 Line_ Description_ Source CY1 CY2 CY3 CY4 CY5 Fcst5YrSum_ 1 CORPORATE, TCA_City Hall Renovations Surplus 95,200 95,200 2 IT, TCA_Hardware, Computer Room Air Conditioner StatRes 6,000 6,000 3 IT, TCA_Hardware, Council Chambers Audio/Visual StatRes 20,000 20,000 4 IT, TCA_Software Upgrade, Budget/Core Financial StatRes 33,500 33,500 4 IT, TCA_Software Upgrade, Budget/Core Financial Taxes 5,000 40,000 45,000 5 IT, TCA_Software Upgrade, Cityview StatRes 6,500 6,500 6 IT, TCA_Software, Land Development Tracking StatRes 10,000 10,000 7 IT, TCA_Consulting/Software, Colwood Virtual City Hall StatRes 20,000 20,000 8 EMERGENCY, TCA_Emerg Storage Container DefRev 5,000 5,000 9 FIRE, TCA_Land Improvement, Paving Gravel Portion at Station Taxes 5,000 5, FIRE, TCA_Equipment, Security System StatRes 5,923 5, FIRE, TCA_Equipment, Security System Taxes 5,077 5, FIRE, TCA_Fleet, Engine #51 Replacement StatRes 850, , FIRE_TCA, Fleet, Fleet #50 Replacement StatRes 65,000 65, Bylaw, TCA_Fleet, Replace Fleet #58 StatRes 40,000 40, BUILDING, TCA_Fleet Purchase, #45 Replacement StatRes 35,000 35, BUILDING, TCA_Fleet Purchase, New Electric Vehicle StatRes 35,000 35, ENGIN, TCA_Land Improvements, Survey Monuments UserFee 18,360 18,727 19,102 19,484 75, ENGIN, TCA_Land Improvements, Fences/Stair Rails (Risk Mitigati DefRev 15,000 20,000 25,000 40, , ENGIN, TCA_Equipment, Generator DefRev 130, , ENGIN, TCA_Equipment, EV Charging Stn. DefRev 25,000 25, ENGIN, TCA_Fleet, Fleet #22 Replacement StatRes 35,000 35, ENGIN, TCA_Roads, Wilfert Rd Extension DefRev 649, , ENGIN, TCA_Roads, Wilfert Rd Extension DCC 229, , ENGIN, TCA_Roads, Metchosin Rd Bike Lane DefRev 140, , ENGIN, TCA_Roads, Metchosin Rd Improvement DefRev 346, , ENGIN, TCA_Roads, Metchosin Rd Improvement DCC 565, ,000 2/23/2017 p. 2 of 3

31 4.3. Page 31 of 37 Capital Project Detail, including Funding Source Five Year Line Description Source Forecast Forecast Forecast Forecast Forecast Total 24 ENGIN, TCA_Roads, VMP Havenwood Park DefRev 150, , ENGIN, TCA_Roads, Transportation Upgrades, City Wide Grant 363, , , ,333 2,303, ENGIN, TCA_Roads, Transportation Upgrades, City Wide DefRev 688,922 1,276, ,667 1,866,667 4,098, ENGIN, TCA_Roads, Transportation Upgrades, City Wide DCC 60, , , , ENGIN, TCA_Bridges, Pedestrian Bridge/Culvert, Repairs and UpgrDefRev 43,000 57,000 35,000 46,000 15, , ENGIN, TCA_Bus Stops DefRev 16,320 16,646 16,979 17,319 17,665 84, ENGIN, TCA_Bridges, Esquimalt Lagoon Bridge StatRes 111, , ENGIN, TCA_Roads, Traffic Calming DefRev 18,415 18,783 19,542 56, ENGIN, TCA_Roads, Traffic Control, Signalized Intersections DefRev 56, , , ENGIN, TCA_Roads, Traffic Control, Signalized Intersections DCC 56, , , ENGIN, TCA_Roads, Wayfinding Signage DefRev 26,000 18,360 18,727 19,102 19, , ENGIN, TCA_Roads, Speed Reader Sign DefRev 9,760 10,053 10,355 10,666 10,986 51, ENGIN, TCA_Roads, Ped.Signal, Metchosin Rd/Wishart Rd DefRev 25,000 25, ENGIN, TCA_Roads, Crosswalk, Solar CR DefRev 10,000 10, ENG, TCA_Roads, Streetlight Upgrades UserFee 18,400 16,000 19,000 15,000 15,000 83, ENGIN, TCA_Lookout Brook Dam, Safety Upgrade DefRev 65,000 32,000 30, , PRC, TCA_Land Improvements, Park Signage StatRes 20,000 20, PRC, TCA_Land Improvements, Colwood Creek Park ImprovementSurplus 5,000 5, PRC, TCA_Land Improvements, Colwood Creek Park ImprovementStatRes 21,000 25,000 46, PRC, TCA_Land Improvements, Herm Williams Park Improvement StatRes 6,000 60,000 66, PRC, TCA_Fleet, Fleet #12 Replacement StatRes 35,845 35, PRC, TCA_Fleet, Fleet #39 Replacement StatRes 90,415 90, PRC, TCA_Equipment, Equipment #29 Replacement StatRes 28,355 28, PRC, TCA_Equipment, Equipment #47 Replacement StatRes 60,599 60, SEWER, TCA_Sewer System, Colwood Central Expansion Loan 2,324,569 2,324, SEWER, TCA_Sewer System, Ocean Blvd Pump Station, ProtectionDefRev 275, , , SEWER, TCA_Sewer System, Ocean Blvd Pump Station, ProtectionGrant 1,250,000 1,250, SEWER, TCA_Sewer System, Ocean Blvd Pump Station, ProtectionStatRes 625, , SEWER, TCA_Fleet, Fleet #16 Replacement StatRes 149, ,799 2/23/2017 p. 3 of 3

32 Page 32 of 37

33 City of Colwood Financial Plan Forecast Special Project Detail, including Funding Source Funding Source Summary, Special Projects Five Year Funding for Special Projects Forecast Forecast Forecast Forecast Forecast Total Taxes 279, , , , ,891 1,899,232 UserFee Donation Grant Loan DefRev 277, ,000 55,000 67, ,981 DCC 18, ,400 StatRes 60,000 80,000-60,000 15, ,000 ResAcct Surplus Total 636, , , , ,891 2,632,613 Special Project Detail, including Funding Source Five Year Line Description Source Forecast Forecast Forecast Forecast Forecast Total Total 636, , , , ,891 2,632,613 1 COMM, SP_Citizen Survey Taxes 10,000 10,000 20,000 2 COMM, SP_Waterfront Branding & PromotiStatRes 10,000 10,000 3 COMM, SP_Public Art Project StatRes 5,000 5,000 4 HR, SP_NEW FTE, HR Manager Taxes 76, , , , , ,933 5 FIRE, SP_Maintenance, Museum and Fire HaTaxes 30,000 30,000 6 BYLAW, SP_Uniform Replacement, Body ArmTaxes 5,100 5,100 7 BUILDING, SP_Study, City Hall Replacement Taxes 50,000 50,000 8 BUILDING,SP_New Building Inspectors and Taxes 127, , , , , ,645 9 PLAN, SP_OCP/Land Use Bylaw Review DefRev 155, , ENGIN, SP_Stormwater_Master Plan StatRes 80,000 60, , ENGIN, SP_Coastline Erosion Study DefRev 75,000 50,000 55,000 32, , ENGIN, SP_Bridge Inspection DefRev 50,000 35,000 85, ENGIN, SP_Subdivision Development Bylaw StatRes 30,000 30, ENGIN, SP_New DCC Bylaw DCC 18,400 18, ENGIN, SP_Asset Management DefRev 47,000 47, PRC, SP_First Nations Outreach StatRes 15,000 15,000 30, PRC, SP_Funding, Accessible Playground Eq Taxes 5,000 5, PRC,SP_New Parks Employee Taxes 66,250 86,600 88,230 89,891 91, , /23/2017 Page 33 of 37 p. 1 of 1

34 Page 34 of 37

35 4.5. Page 35 of 37 City of Colwood 5 year balance Change Financial Plan Forecast Deferred Revenue Continuity Change Description Development Cost Charges incr (decr) ENDING BALANCE Increase Draw Down Bal.End Increase Draw Down Bal.End Bal.End Bal.End Bal.End from 2016 Restricted Revenue, Cash in lieu of Parklands 403, , , , , ,100 - Restricted Revenue, DCC, Roads 2,146,593 1,461, ,400 2,965, , ,100 3,510,940 3,040,940 3,079,940 3,079, ,347 Restricted Revenue, DCC, Sewer 463, , ,635 27, , , , , ,386 TOTAL DCC 3,012,942 1,587, ,400 3,956, , ,100 4,529,675 4,185,675 4,236,675 4,236,675 1,223,733 Other Deferred Revenue, Development, Building permits 128, ,000 (22,500) (22,500) (22,500) (22,500) (22,500) (151,000) Deferred Revenue, Development, Frontage 519, , , , , ,776 - Deferred Revenue, Development, Sidewalk 226, , , , , ,233 - Deferred Revenue, Property, St. John's Church Deferred Revenue, Program, Heritage Commission 2,950-2,950-2,950 2,950 2,950 2,950 - Deferred Revenue, Program, Legacy Memorial 8,084-8,084-8,084 8,084 8,084 8,084 - Deferred Revenue, Conditional Grant, Federal Deferred Revenue, Gas Tax 2,413, ,376 1,567,476 1,577, ,376 1,027,864 1,280,796 (928,098) (663,476) (1,861,902) (4,275,286) Deferred Revenue, Conditional Grant, Provincial Deferred Revenue, Other 103, , , , , , TOTAL OTHER 3,402, ,376 1,718,476 2,415, ,376 1,027,864 2,119,038 (89,856) 174,766 (1,023,660) (4,426,286) TOTAL DEFERRED REVENUE 6,415,568 2,318,609 2,361,876 6,372,301 1,510,376 1,233,964 6,648,713 4,095,819 4,411,441 3,213,015 (3,202,553) 2/23/2017 p. 1 of 1

36 Page 36 of 37

37 4.6. Page 37 of 37 City of Colwood Financial Plan Forecast Reserve Fund Continuity Description Change incr (decr) ENDING ENDING BALANCE Incr. Equity Decr. Equity Bal.End Incr Reserve Decr Reserve Bal.End Bal.End Bal.End BALANCE from 2016 Reserve Fund, Future Operating Expenditures 2,232, (225,500) 2,007,076 - (112,423) 1,894,653 1,864,653 1,804,653 1,789,653 (442,923) Reserve Fund, Capital Projects 574, ,227-1,182, ,715-2,000,112 2,737,584 3,484,729 4,261,518 3,687,348 Reserve Fund, Sewer Capital Projects 877, , ,765 51, , , , ,965 (364,800) Reserve Fund, General Fleet Replacement 558, ,000 (360,214) 371, , , , ,143 1,145, ,786 Reserve Fund, Fire Fleet Replacement 701, ,000 (65,000) 926, ,000 (850,000) 416, ,774 1,156,774 1,544, ,600 Reserve Fund, Sewer Fleet Replacement 171, ,096 (149,799) 37,372 66, , , , , ,205 Reserve Fund, Equipment Replacement 1, , ,029 1,029 1,029 1,029 - Reserve Fund, Community Amenities 1,169, ,500 (27,000) 1,702, ,000 (25,000) 1,996,701 2,231,701 2,296,701 2,421,701 1,252,500 Reserve Fund, Affordable Housing 582, , ,886 78, , , , , ,886 Reserve Fund, RCMP Surplus 242, , , , , ,481 - Reserve Fund, Police Building 147, , , , , ,059 - Reserve Fund, New Firehall 153, , , , , ,594 - Reserve Fund, St. John's Heritage Church 63, ,900-78,537 15,200-93, , , ,227 77,590 Reserve Fund, Infrastructure Deficit 429, , , , , , ,023 1,108, ,011 Reserve Fund, Public Art 25, (5,000) 20, ,864 20,864 20,864 20,864 (5,000) Reserve Fund, Beautification Total Reserve Funds 7,930,052 1,980,301 (832,513) 9,077,839 1,999,297 (987,423) 10,089,713 11,283,404 12,929,518 14,728,254 6,798,202 2/23/2017 p. 1 of 1