CHILDREN S BOARD OF HILLSBOROUGH COUNTY REGULAR BOARD MEETING SEPTEMBER 28, 2017 ~ 3:00 PM AGENDA

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1 CHILDREN S BOARD OF HILLSBOROUGH COUNTY REGULAR BOARD MEETING SEPTEMBER 28, 2017 ~ 3:00 PM AGENDA MISSION: The Children s Board invests in partnerships and quality programs to support the success of all children and families in Hillsborough County. CALL TO ORDER Quorum Verification Invocation and Pledge of Allegiance M. Dempsey E. Narain PUBLIC COMMENT The Children s Board of Hillsborough County welcomes comments from the public. Those who wish to address the Board may do so at this time. Those addressing the Board should state their full name and affiliation for the official record. In the interest of time, we ask that one person be designated to speak on behalf of a constituency and that all comments are limited to 3 minutes. EXECUTIVE DIRECTOR DISCLOSURE PROVIDER PRESENTATION 2016 Business Plan Competition Winners Update 2017 Business Plan Competition Winners 1 st Place Portico Café 2 nd Place Conversation Cards S. Schneider K. Parris M. Negron S. Gilyard S. Gilyard ACTION ITEMS 1. Approval; August 24, 2017 Regular Board Meeting Minutes M. Dempsey 2. Approval; Request for Proposals for Level 1 Major Investment Grants M. Negron 3. Approval; Request for Proposals for Level 2 Family Support Uniting Grants M. Negron 4. Ratification; Emergency Fund Award Process K. Parris 5. Acceptance; Evaluation of Executive Director J. Bakas 6. Approval; Executive Director Contract Extension J. Bakas REPORTS/PRESENTATIONS Tab 1. Executive Director Reports A. Activities August 24, 2017 September 28, 2017 B. Enterprising Latinas C. Irma Update Report K. Parris Page 1 of 2 Agenda Regular Board Meeting September 28, 2017

2 Tab 2. Programs Reports A. Program Updates M. Negron OLD/NEW BUSINESS ATTACHMENTS 1. Contract Signature Logs (ASO, Programs, Vendors) 2. July and August 2017 Financials 3. FY 2016 Placed Based Initiatives Report 4. Outreach Events 5. Good News! IMPORTANT DATES TO REMEMBER October Board Executive October 12, :00 PM Regular Board Meeting October 26, :00 PM November Board Executive November 2, :00 PM Regular Board Meeting November 16, :00 PM Page 2 of 2 Agenda Regular Board Meeting September 28, 2017

3 CHILDREN S BOARD OF HILLSBOROUGH COUNTY Pro Business Plan Competition Request for Applications (RFA) Summary Report Prepared: September 15, 2017 April 10, 2017 Announcement of Business Plan Competition Opportunity was released with posting on CBHC website; Nonprofit Leadership Center website, notification to all currently funded agencies and programs; followed by legal advertisements in the Florida Sentinel, La Gaceta, and Tampa Bay Times. June 1, 2017 Twenty one (21) Letters of Intent (LOI) were received by the 4:00 PM deadline. LOI submission continues to be inconsistent with the number of business plan proposals submitted. August 4, 2017 Eight (8) business plan proposals were received by the 4:00 PM deadline and four finalist were selected to present proposals to the review team. August 28, 2017 A review team of Clara Reynolds, Crisis Center of Tampa Bay (Former award recipient) Emily Benham, Nonprofit Leadership Center Harry Hedges, Real Estate Developer, Judith Destasio, McDonald Training Center (Former award recipient), and Karen Skyers, Becker & Poliakoff reviewed, rated and ranked applications and presentations. The four finalist scores below are based on highest to lowest total average scores received. Agency/Group Social Enterprise Name (Innovation/Social Return) SECTION I SCORE (Business Plan) SECTION II SCORE TOTAL POINTS AVERAGE SCORE HYDE PARK UNITED METHODIST CHURCH The Portico Café BIG BROTHERS/BIG SISTERS/FRAMEWORKS Conversation Cards ENTERPRISING LATINAS Arriba Transportation IOTA BETA HIGH SCHOOL FRATERNITY INC. E.M.P.O.W.E.R.S Recommendations: 1 st Place Winner: Hyde Park United Methodist Church: The Portico Café $25,000 2 nd Place Winner: Big Brothers Big Sisters in collaboration with Frameworks of Tampa Bay: Conversation Cards $15,000 Respectfully Submitted, Maria Negron, Director of Programs Shelton Gilyard, Business Plan Competition, Project Manager

4 CHILDREN S BOARD OF HILLSBOROUGH COUNTY REGULAR BOARD MEETING AUGUST 24, 2017 ~ 3:00 PM MEETING MINUTES Subject Regular Board Meeting Date August 24, 2017 Facilitator Megan Proulx Dempsey, Chair Meeting Time 3:00 PM Actual Meeting Time Location Board Member Attendance Other Attendees Children s Board of Hillsborough County 1002 East Palm Avenue Tampa, Florida Colleen Lunsford Bevis Boardroom Megan Proulx Dempsey, Chair Chris Brown, Secretary/Treasurer Kelley Parris, Executive Director John Bakas, Esq., Board Attorney Nina Eichorn, Recorder Jan Houser, CBHC Staff Adjourned Sally Harris Sandra Murman Buddy Davis, CBHC Staff Trish James, CBHC Staff Maria Negron, CBHC Staff Paula Scott, CBHC Staff 3:00 PM 4:23 PM 4:23 PM Jeff Eakins Jennifer Kuhn Tonia Williams, CBHC Staff Jamie Robe, CBHC Staff No. Topic Highlights SUMMARY I CALL TO ORDER M. Dempsey, Chair, called the meeting to order at 3:00 PM. Pledge of Allegiance led by Megan Proulx Dempsey. II PUBLIC COMMENT M. Dempsey opened the floor for Public Comment; there was none. III IV. EXECUTIVE DIRECTOR DISCLOSURE PROVIDER PRESENTATION The Executive Director advised attendees that she met with each Board Member individually for a one hour briefing to review and discuss action items on the agenda. If questions are not posed during the Board Meeting, it is not indicative of the depth of research of each agenda item presented to the Board Members. M. Negron introduced Amanda Walker, Aquatics Executive, Tampa Metropolitan YMCA. Ms. Walker provided a brief presentation on the Mobile Swim Lessons & Water Safety Education & Awareness Program. The following were highlights presented. The Children s Board of Hillsborough County provided funding to the YMCA to provide Mobile Swim lessons with partners and the Tampa YMCA launched the Mobile Water Safety Team in May 2015 in partnership with Brandon Sports and Aquatic Center, City of Tampa Parks and Recreation, Hillsborough County Fire Rescue and St. Joseph s Children s Hospital. The Mobile Water Safety Team Be Water Smart from the Start initiative brings water safety and swim lessons to families who may not have access to these services. The Mobile Swim Lessons work with apartment complexes and neighborhood associations to provide mobile swim lessons, water safety and CPR education throughout Hillsborough County. These services are provided to children, parents and caregivers. Lessons are provided to children 3 14 years of age. CBHC Regular Board Meeting August 24, 2017 Page 1 of 3

5 SUMMARY No. Topic Highlights IV. ACTION ITEMS Regular Board Meeting Minutes Motion (1) 2. FY 2018 Millage Rate and Budget Motion (2) 3. Information Technology Policies M. Dempsey requested approval for the June 22, 2017 Regular Board Meeting Minutes. Motion by Sandra Murman to approve the June 22, 2017 Regular Board Meeting Minutes; second by Sally Harris. No discussion; motion carried by unanimous vote (6 0). T. Williams requested approval of the FY 2018 Millage Rate and budget. T. Williams stated all questions from the Board were satisfactorily answered during one on one pre board briefings. Motion by Sandra Murman to approve the FY 2018 Millage Rate and Budget; second by Sally Harris. No discussion; motion carried by unanimous vote (6 0). K. Parris requested approval of the Children s Board Information Technology Policies. V. REPORTS Motion (3) 1. A Motion by Sally Harris to approve the Information Technology Policies; second by Jennifer Kuhn. No discussion; motion carried by unanimous vote (6 0). K. Parris stated she attended fifty six significant meetings or events from June 22 August 24, K. Parris informed the Board she is assisting to plan an Emergency Response Planning Meeting at CBHC. This effort is fueled by the Pulse Night Club Lessons Learned Summit K. Parris attended in Orlando, FL. The plan will address Hillsborough County s response to targeted violence. K. Parris congratulated Enterprising Latinas regarding their first Early Learning Center location that recently opened. 2. B K. Parris introduced new employees, Daniel Monasterio, Accountant II and Robert Ungeheuer, Event Coordinator. Mr. Monasterio and Mr. Ungeheuer provided a brief description of their background. The Board welcomed both employees. 2. A M. Negron informed the Board the FY 2016 Annual Report has been completed. M. Negron stated Summer Contracts were closed and a report will be provided once all of the data is compiled. M. Negron highlighted two significant FY 2018 collaborations with the Hillsborough County School District and the Administrative Services Organization (ASO) with the Board of County Commissioners. 3. A T. James presented the Quarter (3) Organizational Strategic Plan Report. To ensure QA the following items are monitored each quarter: Conference Center Utilization Reservations by Event Incident Reports Performance Evaluations Procurement Process CATS Participant Records CBHC Regular Board Meeting August 24, 2017 Page 2 of 3

6 SUMMARY No. Topic Highlights 4. A Provider Agencies Financial Statements ASO Service Authorizations Supporting Provider Professional Development Provider Forum Survey Results Contract Development Training Earned Media Website Visitors Facebook and Twitter Outreach Events P. Scott introduced the updated CBHC Conference Center Welcome Video. P. Scott reported twenty seven counties participated in the World s Largest Swim Lesson this fiscal year. Media interest estimated over 300 million media impressions. Hillsborough County had thirteen local pools that participated. 4. B P. Scott thanked Superintendent Eakins and School Board Member, Sally Harris for the continued support and allowing CBHC to utilize a school bus as a mobile billboard which supports the Child Safety Campaign efforts. 4. C VII. NEW BUSINESS None P, Scott reported the FY 2016 Annual Report is complete and copies have been provided to the Board and local Legislative and County Officials. 5. A J. Robe provided an interactive presentation on the Children s Board Analytical Tracking System (CATS). VIII. ADJOURNMENT The meeting adjourned at 4:23 PM. MOTIONS 1. Motion by Sandra Murman to approve the June 22, 2017 Regular Board Meeting Minutes; second by Sally Harris. No discussion; motion carried by unanimous vote (6 0). 2. Motion by Sandra Murman to approve the FY 2018 Millage Rate and Budget; second by Sally Harris. No discussion; motion carried by unanimous vote (6 0). 3. Motion by Sally Harris to approve the Information Technology Policies; second by Jennifer Kuhn. No discussion; motion carried by unanimous vote (6 0). READ AND APPROVED BY: MEGAN PROULX DEMPSEY CHAIR CBHC Regular Board Meeting August 24, 2017 Page 3 of 3

7 ACTION ITEM NO. 2 Approval of Request for Proposals for Level 1 Major Investment Grants Initiator: Action: Maria Negrón, Director of Programs Approval of Request for Proposals for Level 1 Major Investment Grants. Date: Regular Board Meeting, Thursday, September 28, 2017 Recommended Actions 1. Recommend release in October 2017 of Request for Proposals for Level 1 Major Investment Grants for Fiscal Year (FY) 2019 funding with a total allocation up to $17,000,000 to address community needs in the four Children s Board focus areas within Hillsborough County through best practices. Background FY 2018 is the last year of funding for most Investment Grants with a currently active Children s Board contract. Level 1 Major Investment Grants are for funds requested between $600,000 and $2,000,000. The planning process for the release of the Request for Proposals has included: Research of community needs Identification of Community Review Team members Budget planning Creating a timeline that coincides with FY 2019 contract development Communication Plan Community Training Access to a capacity checklist for agencies to use as a guide Community collaboration Staff work assignments Finalizing FY 2019 outcome menu Projected timeline for release: Request for Proposal to be released in October 2017 Applications due in February 2018 subject to Board approval in May 2018 Regular Board meeting Action Item 2 Page 1 of 1

8 ACTION ITEM NO. 3 Approval of Request for Proposals for Level 2 Family Support Uniting Grants Initiator: Action: Maria Negrón, Director of Programs Approval of Request for Proposals for Level 2 Family Support Uniting Grants. Date: Regular Board Meeting, Thursday, September 28, 2017 Recommended Actions 1. Recommend release in October 2017 of Request for Proposals for Level 2 Family Support Uniting Grants for Fiscal Year (FY) 2019 funding with a total allocation up to $750,000 to address community needs in the four Children s Board focus areas within Hillsborough County through best practices. Background Identified new available funding to support smaller family support initiatives. Level 2 Family Support Uniting Grants are for funds requested between $75,000 and $200,000. The planning process for the release of the Request for Proposals has included: Research of community needs Identification of Community Review Team members Budget planning Creating a timeline that coincides with FY 2019 contract development Communication Plan Community Training Access to a capacity checklist for agencies to use as a guide Community collaboration Staff work assignments Finalizing FY 2019 outcome menu Projected timeline for release:p Request for Proposal to be released in October 2017 Applications due in February 2018 subject to Board approval in May 2018 Regular Board meeting Action Item 3 Page 1 of 1

9 ACTION ITEM NO. 4 Ratification of Emergency Fund Award Process Initiator: Action: Kelley Parris, Executive Director Ratification of Emergency Fund Award Process Date: Regular Board Meeting, Thursday, September 28, 2017 Recommended Actions Approval to activate the Emergency Fund Award Process for children and families of Hillsborough County negatively affected by recent disasters. Background The Governing Board of the Children s Board budgets $200,000 annually for emergency funding. This funding would be available to any agency providing contractual support services to children and families of Hillsborough County negatively affected by recent disasters on behalf of the Children s Board. Action Item 4 Page 1 of 1

10 Action Item No. Acceptance of Appraisal of Executive Director Initiator: Action: Megan Proulx Dempsey, Board Chair Acceptance of Appraisal of Executive Director Date: Regular Board Meeting, Thursday, September 28, 2017 Recommended Action Recommend that the Board accepts the Appraisal of the Executive Director. Background The Executive Director Performance Appraisal was conducted in accordance with the process that was approved by the full Board on April 25, 2013.

11 Action Item No. Approval of Contract Extension Initiator: Action: Megan Proulx Dempsey, Board Chair Approval of Executive Director Contract Extension Date: Regular Board Meeting, Thursday, September 28, 2017 Recommended Action Recommend that the Board approves the extension of the Executive Director s contract through September 30, Background The recommendation to extend the contract to September 30, 2021 is based on the performance of the Executive Director and is provided for in Kelley Parris employment contract which currently ends September 30, Attachment(s) A. Proposed revised contract to extend the end date to September 30, 2021.

12 CHILDREN'S BOARD OF HILLSBOROUGH COUNTY EMPLOYMENT AGREEMENT WITH KELLEY PARRIS AS EXECUTIVE DIRECTOR THIS AGREEMENT is effective as of October 1, 20176, by and between the Children's Board of Hillsborough County, Florida, an independent special taxing district, hereinafter called the "Children s Board" and Kelley Parris, hereinafter called "Executive Director." In consideration of the mutual promises contained herein, the parties agree as follows: Section 1. Executive Director Duties Executive Director shall serve as Executive Director of the Children's Board. Executive Director shall have the duty and authority to: 1. Develop and submit a proposed annual budget to the Children s Board; 2. Recommend to the Children s Board policies which relate to the evaluation of funding requests, the monitoring of programs funded by the Children s Board, and such other matters as may be designated by the Children s Board in writing; 1 P age September 20176

13 3. Serve as the Appointing Authority for the Children s Board under the Hillsborough County Civil Service Board s rules and hire, evaluate, and dismiss unclassified and classified employees; 4. Develop and ensure an efficient and effective executive team; 5. Evaluate performance of executives for compliance with established policies and objectives of the organization and contributions in attaining objectives; 6. Serve as the administrative and executive head of the Children s Board; 7. Oversee operations to insure production efficiency, quality, service, and cost-effective management of resources; 8. Review activity reports and financial statements to determine progress and status in attaining objectives and revise objectives and plans in accordance with current conditions; 9. Have general charge, management, control, and supervision of all Children s Board property; 10. Cultivate and develop cooperative relationships, both internally and externally, necessary to implement an annual funding plan; 2 P age September 20176

14 11. Work with various community stakeholders in the planning and development of new and expanded services, and in the development of innovative approaches to the provision of child and family services and supports; 12. Enhance public understanding of and support for the organization through coordinated communications strategies; 13. Promote the organization through written articles and personal appearances at conferences and on radio and television; 14. Represent the organization at legislative sessions, committee meetings, and at formal functions; 15. Promote the organization to local, regional, national, and international constituencies; 16. Develop and maintain positive, open, trusting relationships with the Children s Board members; 17. Direct organizational planning and policy-making committees; 18. Perform such other administrative and executive duties as are normally performed by an executive director; and 19. Perform such other duties as may be designated in writing by the Children s Board. 3 P age September 20176

15 Section 2. Term, Termination, Severance Pay Limitations This Agreement shall commence October 1, and end September 30, 20210, (the Agreement End Date). This Agreement supersedes all prior Employment Agreements between the parties. Executive Director serves at the pleasure of the Children s Board. This Agreement may be terminated prior to the Agreement End Date at any time by Children s Board by written notice to the Executive Director. Such termination may be without cause or with cause: 1. Without cause: If Executive Director s contract is terminated prior to the Agreement End Date without cause the Children s Board shall pay Executive Director upon the effective date of such termination accrued leave as it would be paid to any other unclassified employee. In addition, the Children's Board shall pay Executive Director upon the effective date of such termination without cause the lesser of a.) 12 weeks of salary, or b.) the remaining amount of salary that would have been paid to the Executive Director had the Agreement not been terminated early by the Children's Board. No severance pay shall be paid by the Children s Board if this Agreement expires at the Agreement End Date. 4 P age September 20176

16 2. With cause: If this Agreement is terminated early by the Children s Board with cause, no severance pay is due, but the Children s Board shall pay Executive Director accrued leave as it would any other unclassified employee. Cause includes a performance appraisal rating of unsatisfactory by six Board members in any category of Performance Dimensions during the Annual Performance Appraisal Process. Cause also includes Executive Director s breach of this Agreement; misconduct as defined in Section (29), Florida Statutes (20176), as it may be amended; fraud, and similar acts. Executive Director may resign or terminate this Agreement prior to the Agreement End Date by giving ninety days prior written notice to the Children s Board. In the event of resignation or early termination by the Executive Director, the Children s Board shall pay Executive Director upon the effective date of such resignation or early termination accrued leave as it would be paid to any other unclassified employee. No severance pay shall be paid by the Children s Board in the event of resignation or early termination of this Agreement by the Executive Director. 5 P age September 20176

17 Section 3. Nonrenewal and Renewal, Resignation 1. Nonrenewal. The Children s Board and Executive Director shall give the other party written notice at least 90 days prior the Agreement End Date of intent not to renew this Agreement. 2. Renewal. Prior to the Agreement End Date the Children s Board may give written notice to Executive Director of the Children s Board s intent to renew this Agreement for a period of four years. Within ten days of Executive Director s receipt of such notice, Executive Director shall give the Children s Board written notice of whether or not the Executive Director intends to accept the renewal of this Agreement. Section 4. Compensation As compensation for performing the duties of Executive Director, the Children's Board shall pay Executive Director a salary of $138, ,534annually paid as other unclassified employees are paid including pay increases granted to all unclassified employees. Section 5. Benefits, Leave The Executive Director shall receive the same fringe benefits, leave, mileage, and travel payments provided to all other unclassified employees of the Children's Board, except that Executive Director s position shall be designated to participate in the Senior Management Service Class of the Florida Retirement System. The 6 P age September 20176

18 Executive Director shall not have an expense account. Executive Director s moving expenses to Tampa, Florida, shall be reimbursed by the Children s Board upon submission of paid invoices in an amount not to exceed $10,000. Section 6. Insurance The Children's Board shall provide the Executive Director with health, life, and disability insurance on the same terms and conditions as other unclassified employees of the Children's Board. Section 7. Performance Appraisal The Children's Board shall evaluate the performance of the Executive Director annually. The Board shall use the Board-approved Executive Director Performance Appraisal Process. Section 8. Indemnification The Children s Board shall indemnify, defend and hold Executive Director harmless from all liabilities, claims, demands or actions at law or in equity that may hereafter at any time be made or brought by anyone for the purpose of enforcing a claim on account of any injury or damage caused, in whole or part, by any negligence or intentional wrongful act or omission of the Children s Board or employees during the term of this Agreement. The Children s Board shall not indemnify, defend, or hold Executive Director harmless for Executive Director s negligence or assume any liability for Executive Director s negligence. In no case 7 P age September 20176

19 will individual Children's Board members be personally liable for indemnifying Executive Director. This indemnification obligation shall survive termination of this Agreement. Section 9. Notices Notice shall be given in writing by the deposit of same in the custody of the United States Postal Service, postage prepaid, addressed as follows: (1) TO CHILDREN'S BOARD: Chairman, Children's Board of Hillsborough County 1002 E. Palm Avenue Tampa, Florida (2) TO EXECUTIVE DIRECTOR: Kelley Parris Executive Director, Children's Board of Hillsborough County 1002 E. Palm Avenue Tampa, Florida Alternatively, notices may be personally served in the same manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of personal service. Section 10. General Provisions 1. The text herein constitutes the entire Agreement between the parties except as may be provided by written amendment to this Agreement signed by both parties. 8 P age September 20176

20 2. If any provision, or any portion thereof, contained in this Agreement is held unconstitutional, invalid or unenforceable, the remainder of this Agreement, or portion thereof, shall be deemed severable, shall not be affected, and shall remain in full force and effect. IN WITNESS WHEREOF, the Children's Board has caused this Agreement to be signed on its behalf by its Chairperson and Executive Director has signed this Agreement, both in duplicate. WITNESS: Children's Board of Hillsborough County, Florida By: Megan Proulx Dempsey,Doretha Edgecomb Chairperson Date WITNESS: Kelley Parris Executive Director Date 9 P age September 20176

21 Children s Board of Hillsborough County Executive Director Report August 25, 2017 September 28, 2017 Community and Partner Meetings 23 Events August Conscious Discipline Business Plan Competition Lisa Bricker DCF Child Protection Summit DCF Child Protection Summit DCF Child Protection Summit September Heart Gallery Howard Goldstein Emery Ivory Doug Leonardo Preston Cook Christine Long and Tim Marks Northside Mental Health James Ransom Florida Statewide Early Childhood Initiative Tampa Hillsborough Homeless Initiative Manny Rivero CALM Safe and Sound Hillsborough Opioid Summit Leadership Tampa Safe and Sound Hillsborough Community & Law Enforcement Workshops & Services program (CLEWS)

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25 Monthly Financial Report July-2017 Table of Contents Page Number 2. Fiscal Year 2017 Budget 3. Financial Statement Category Definitions 4. Statement of Revenues and Expenditures 5. Revenue Variance Analysis 6. Expenditure Variance Analysis 7. Investments Statement

26 Fiscal Year 2017 Budget FY 2017 Original Budget Revenues Ad-Valorem Taxes 34,894,180 Investment Income 152,000 Revenue Maximization 67,125 Administrative Services Organization 110,000 Other Community Partner 160,000 Miscellaneous Income 3,500 Total Revenues 35,386,805 Expenditures Program Expenditures: Program (Continuation Grants) 28,865,770 New Program (unallocated) 1,150,000 Total Program Expenditures: 30,015,770 Operating Employee Salaries and Benefits 3,557,968 Contracted Professional Services 451,443 Facility Expenditures 328,062 Other Operating 288,987 Total Operating 4,626,460 Mandatory Government Fees 1,740,276 Total Expenditures 36,382,506 Net Spend Down of Fund Balance (995,701) 2

27 Financial Statement Category Definitions Revenue Ad-Valorem Taxes include current and delinquent ad-valorem tax revenue and excess fees returned to the Children s Board originally paid to the county based on the tax revenue. Investment Income includes revenue from various interest-bearing accounts. Revenue Maximization funding includes earnings generated when the Children s Board matches revenue from federal and state funding sources. This currently includes Department of Children and Families (DCF) adoption support. Administrative Services Organization (ASO) funding represents contributions from other funders specifically designated for use by providers in the community managed by the Children s Board ASO staff. These dollars are also included in the program expenditure line. Examples are Department of Children and Families and Hillsborough County funding. Other Community Partner funding represents funds contributed from community partners that are added to our provider contract amounts and included in the program funding line, for example the School District of Hillsborough County. Miscellaneous Income consists of fiscal agent fees, contributions, and any other miscellaneous revenue received during the year. Expenditures Program represents provider contracts funded by Children s Board property tax revenue and funds contributed from our community partners. This amount also includes the dollars managed through the ASO. New Program (unallocated) includes dollars budgeted for new program contracts and one time funding that will be released and awarded by a competitive or application process. Employee Salaries and Benefits include wages paid to all non-contractor employees. Benefits represent costs provided for salaried and hourly wage employees such as FICA, health insurance, unemployment, and retirement. Contracted Professional Services represents amounts budgeted for information technology, Hillsborough County Television, legal, media buys, auditing, Civil Service fees, and other professional services. Also included are support activities with provider agencies and community organizations for training events. Facility Expenditures represents necessary costs to operate the Children s Board offices and conference center including utilities, Information Technology, maintenance, and repairs. Other Operating contains staff training, conference and meeting travel, postage, insurance, promotional activities, printing, supplies, advertising for Truth In Millage (TRIM) budget ads and other public notices, memberships and subscriptions. Capital Expenditures include the budget for the building expenditures (A/C unit, roof and window repair). No capital expenditures are budgeted for FY Mandatory Government Fees include tax collector s and property appraiser s fees as well as the city storm water fee and the community redevelopment assessment fee. 3

28 July-2017 Statement of Revenues and Expenditures FY 2017 YTD FY 2017 FY 2017 FY 2017 Budget YTD Actual Variance $ Variance % Revenues Ad-Valorem Taxes 34,758,347 35,267, ,397 1% Investment Income 126, , , % Revenue Maximization 52,203 51,660 (543) -1% Administrative Services Organization 91,667 66,616 (25,051) -27% Other Community Partner 160, , % Miscellaneous Income 2, , , % Total Revenues 35,191,800 36,121, ,988 3% Expenditures Program Expenditures: Program (Including Unallocated) 22,056,038 18,765,241 3,290,797 15% Total Program Expenditures: 22,056,038 18,765,241 3,290,797 15% Operating Expenditures Employee Salaries and Benefits 2,964,973 2,762, ,002 7% Contracted Professional Services 376, , ,597 43% Facility Expenditures 273, ,717 7,668 3% Other Operating 240, ,018 65,804 27% Total Operating 3,855,383 3,418, ,071 11% Mandatory Government Fees 1,740, , ,864 44% Total Expenditures 27,651,697 23,165,965 4,485,732 Net Cash Flow 7,540,103 12,955,823 5,415,720 4

29 Revenue Variance Analysis July-2017 Statement of Revenues FY 2017 YTD FY 2017 FY 2017 FY 2017 Budget YTD Actual Variance $ Variance % Revenues Ad-Valorem Taxes 34,758,347 35,267, ,397 1% Investment Income 126, , , % Revenue Maximization 52,203 51,660 (543) -1% Administrative Services Organization 91,667 66,616 (25,051) -27% Other Community Partner 160, , % Miscellaneous Income 2, , , % Total Revenues 35,191,800 36,121, ,988 3% Investment Income o The interest received year to date is more than budget because investment principal balance was higher in December and January. Also, the current interest rate is 1.29% and was budgeted at 0.57%. Administrative Services Organization o ASO actual expenditures were less than budget resulting in lower recognized revenue. Miscellaneous Income o Proceeds from legal settlement of $280,000 not budgeted. 5

30 Expenditure Variance Analysis Statement of Expenditures July-2017 FY 2017 YTD FY 2017 FY 2017 FY 2017 Budget YTD Actual Variance $ Variance % Expenditures Program Expenditures: Program (Including Unallocated) 22,056,038 18,765,241 3,290,797 15% Total Program Expenditures: 22,056,038 18,765,241 3,290,797 15% Operating Employee Salaries and Benefits 2,964,973 2,762, ,002 7% Contracted Professional Services 376, , ,597 43% Facility Expenditures 273, ,717 7,668 3% Other Operating 240, ,018 65,804 27% Total Operating 3,855,383 3,418, ,071 11% Mandatory Government Fees 1,740, , ,864 44% Total Expenditures 27,651,697 23,165,965 4,485,732 Program Expenditures o This line item will be under budget because over $1 Million will lapse and some of the new program funding has not invoiced. Contracted Professional Services o This line item is under budget because of the timing of community education & awareness and legal services expenditures will not be as high as budgeted. Other Operating o This line item is under budget because printing, promotional activities, travel expenditures, office supplies-small equipment and training and events expenditures are lower than expected. Offset by the timing of payments for insurance. Mandatory Government Fees o This line item is under budget because the 2017 Tax Increment Levy CRA was not paid because the commitment ended in FY

31 Children's Board Of Hillsborough County Investments Statement July-2017 Investment Instrument Financial Institution Balance Maturity Yield Checking LGIP Wells Fargo Government Advantage Florida State Board of Administration 1,068,252 1 day 0.35% 30,762,855 N/A 1.29% 31,831,107 7

32 Monthly Financial Report August-2017 Table of Contents Page Number 2. Fiscal Year 2017 Budget 3. Financial Statement Category Definitions 4. Statement of Revenues and Expenditures 5. Revenue Variance Analysis 6. Expenditure Variance Analysis 7. FY 2017 Estimated Lapse Report 8. FY 2017 Estimated Lapse Narrative 9. Investments Statement 10. New Program Report 11. New Program Detail

33 Fiscal Year 2017 Budget FY 2017 Original Budget Revenues Ad-Valorem Taxes 34,894,180 Investment Income 152,000 Revenue Maximization 67,125 Administrative Services Organization 110,000 Other Community Partner 160,000 Miscellaneous Income 3,500 Total Revenues 35,386,805 Expenditures Program Expenditures: Program (Continuation Grants) 28,865,770 New Program (unallocated) 1,150,000 Total Program Expenditures: 30,015,770 Operating Employee Salaries and Benefits 3,557,968 Contracted Professional Services 451,443 Facility Expenditures 328,062 Other Operating 288,987 Total Operating 4,626,460 Mandatory Government Fees 1,740,276 Total Expenditures 36,382,506 Net Spend Down of Fund Balance (995,701) 2

34 Financial Statement Category Definitions Revenue Ad-Valorem Taxes include current and delinquent ad-valorem tax revenue and excess fees returned to the Children s Board originally paid to the county based on the tax revenue. Investment Income includes revenue from various interest-bearing accounts. Revenue Maximization funding includes earnings generated when the Children s Board matches revenue from federal and state funding sources. This currently includes Department of Children and Families (DCF) adoption support. Administrative Services Organization (ASO) funding represents contributions from other funders specifically designated for use by providers in the community managed by the Children s Board ASO staff. These dollars are also included in the program expenditure line. Examples are Department of Children and Families and Hillsborough County funding. Other Community Partner funding represents funds contributed from community partners that are added to our provider contract amounts and included in the program funding line, for example the School District of Hillsborough County. Miscellaneous Income consists of fiscal agent fees, contributions, and any other miscellaneous revenue received during the year. Expenditures Program represents provider contracts funded by Children s Board property tax revenue and funds contributed from our community partners. This amount also includes the dollars managed through the ASO. New Program (unallocated) includes dollars budgeted for new program contracts and one time funding that will be released and awarded by a competitive or application process. Employee Salaries and Benefits include wages paid to all non-contractor employees. Benefits represent costs provided for salaried and hourly wage employees such as FICA, health insurance, unemployment, and retirement. Contracted Professional Services represents amounts budgeted for information technology, Hillsborough County Television, legal, media buys, auditing, Civil Service fees, and other professional services. Also included are support activities with provider agencies and community organizations for training events. Facility Expenditures represents necessary costs to operate the Children s Board offices and conference center including utilities, Information Technology, maintenance, and repairs. Other Operating contains staff training, conference and meeting travel, postage, insurance, promotional activities, printing, supplies, advertising for Truth In Millage (TRIM) budget ads and other public notices, memberships and subscriptions. Capital Expenditures include the budget for the building expenditures (A/C unit, roof and window repair). No capital expenditures are budgeted for FY Mandatory Government Fees include tax collector s and property appraiser s fees as well as the city storm water fee and the community redevelopment assessment fee. 3

35 August-2017 Statement of Revenues and Expenditures FY 2017 YTD FY 2017 FY 2017 FY 2017 Budget YTD Actual Variance $ Variance % Revenues Ad-Valorem Taxes 34,763,763 35,272, ,816 1% Investment Income 139, , , % Revenue Maximization 59,661 51,660 (8,001) -13% Administrative Services Organization 100,833 77,611 (23,222) -23% Other Community Partner 160, , % Miscellaneous Income 3, , , % Total Revenues 35,226,799 36,169, ,654 3% Expenditures Program Expenditures: Program (Including Unallocated) 24,850,076 20,964,571 3,885,505 16% Total Program Expenditures: 24,850,076 20,964,571 3,885,505 16% Operating Expenditures Employee Salaries and Benefits 3,261,471 3,058, ,604 6% Contracted Professional Services 413, , ,897 46% Facility Expenditures 300, ,768 20,956 7% Other Operating 264, ,077 76,827 29% Total Operating 4,240,922 3,751, ,284 12% Mandatory Government Fees 1,740, , ,767 44% Total Expenditures 30,831,274 25,698,718 5,132,556 Net Cash Flow 4,395,525 10,470,735 6,075,210 4

36 Revenue Variance Analysis August-2017 Statement of Revenues FY 2017 YTD FY 2017 FY 2017 FY 2017 Budget YTD Actual Variance $ Variance % Revenues Ad-Valorem Taxes 34,763,763 35,272, ,816 1% Investment Income 139, , , % Revenue Maximization 59,661 51,660 (8,001) -13% Administrative Services Organization 100,833 77,611 (23,222) -23% Other Community Partner 160, , % Miscellaneous Income 3, , , % Total Revenues 35,226,799 36,169, ,654 3% Investment Income o The interest received year to date is more than budget because investment principal balance was higher in December and January. Also, the current interest rate is 1.32% and was budgeted at 0.57%. Revenue Maximization o The DCF adoption support revenue is lower because of the timing of invoices being submitted vs. the timing of the budget. Administrative Services Organization o ASO actual expenditures were less than budget resulting in lower recognized revenue. Miscellaneous Income o Proceeds from legal settlement of $280,000 not budgeted. 5

37 Expenditure Variance Analysis Statement of Expenditures August-2017 FY 2017 YTD FY 2017 FY 2017 FY 2017 Budget YTD Actual Variance $ Variance % Expenditures Program Expenditures: Program (Including Unallocated) 24,850,076 20,964,571 3,885,505 16% Total Program Expenditures: 24,850,076 20,964,571 3,885,505 16% Operating Employee Salaries and Benefits 3,261,471 3,058, ,604 6% Contracted Professional Services 413, , ,897 46% Facility Expenditures 300, ,768 20,956 7% Other Operating 264, ,077 76,827 29% Total Operating 4,240,922 3,751, ,284 12% Mandatory Government Fees 1,740, , ,767 44% Total Expenditures 30,831,274 25,698,718 5,132,556 Program Expenditures o This line item will be under budget because over $1 Million will lapse and some of the new program funding has not invoiced. Contracted Professional Services o This line item is under budget because of the timing of community education & awareness and legal services expenditures will not be as high as budgeted. Other Operating o This line item is under budget because printing, promotional activities, travel expenditures, office supplies-small equipment and training and events expenditures are lower than expected. Offset by the timing of payments for insurance. Mandatory Government Fees o This line item is under budget because the 2017 Tax Increment Levy CRA was not paid because the commitment ended in FY

38 Children's Board Of Hillsborough County FY 2017 Estimated Lapse FY 2017 FY 2017 FY 2017 Estimated Projected Budget Actual Lapse Revenue Ad-Valorem Taxes 34,894,180 35,415, ,820 Investment Income 152, , ,000 Revenue Maximization 67,125 61,000 (6,125) Administrative Services Organization (ASO) 110, ,000 (5,000) Other Community Partner 160, ,000 25,000 Miscellaneous Income 3, , ,500 Total Revenue 35,386,805 36,379, ,195 Expenditures Program: Program (Continuation Grants) 28,865,770 28,187, ,864 CBHC Unallocated Program 1,150, , ,484 Total Program Expenditures: 30,015,770 28,976,422 1,039,348 Operating Expenditures Employee Salaries and Benefits 3,557,968 3,442, ,978 Contracted Professional Services 451, , ,983 Facility Expenditures 328, ,902 18,160 Other Operating 288, ,793 17,194 Total Operating Expenditures 4,626,460 4,347, ,315 Capital Expenditures Mandatory Government Fees 1,740, , ,981 Total Expenditures 36,382,506 34,304,862 2,077,644 Total Projected Lapse 3,069,839 7

39 Narrative/Assumptions for FY 2017 Estimated Lapse Revenue Total Revenue is projected to be over budget by a net amount of $992,195. Ad-Valorem Tax Revenue is expected to be over budget by $520,820 as more than 95% of the tax revenue has been received. Investment Income is projected higher than budgeted by $171,000 because the interest rate was higher than expected. Other Community Partner Revenue is expected to be over budget by $25,000 because additional revenue was received from Hillsborough County to partner in funding summer services. Miscellaneous Income is over budget by $286,500 because of proceeds from a settlement. Expenditures o Program Expenditures Total Program Expenditures are expected to be under budget by $1 Million. o Continuation Grants are expected to be under budget by $677,864. This includes: It is estimated that the ASO will spend $150,000 less than the allocated amount. Actual continuation contracts at the beginning of the year were under budget by $145,851 because of contracts included in the budget not being funded at the estimated amount. Estimated under spending of the remaining continuation grants is $392,013. Additional summer funding paid by Hillsborough County reduces the lapse estimate by $25,000. o Unallocated Program is expected to be under budget by $361,484. o Operating Expenditures Salaries and Benefits are under budget by $114,978 because of vacant positions throughout the year. Contracted Professional Services are expected to be under budget by $128,983 because of less attorney fees and dollars spent on public awareness throughout the year. Other Operating Expenditures are under budget due to lower than budgeted printing, memberships, subscriptions, and training events expense. o Mandatory Government Fees The Children s Board did not have to pay the Community Redevelopment Assessment fee that was budgeted at $736,206 because the commitment ended in FY

40 Children's Board Of Hillsborough County Investments Statement August-2017 Investment Instrument Financial Institution Balance Maturity Yield Checking LGIP Wells Fargo Government Advantage Florida State Board of Administration 1,108,124 1 day 0.35% 27,794,691 N/A 1.32% 28,902,815 9

41 Children's Board of Hillsborough County FY 2017 NEW PROGRAM FUNDING (UNALLOCATED) REPORT Regular Board Meeting - September 28, 2017 Beginning Budget Adjustments Revised Budget YTD Amount Approved YTD Uncommitted Funds Available Current Requests Uncommitted Funds Available Technical Assistance (Agencies Not Currently Funded by CBHC) 130, , ,893 (5,893) (5,893) Technical Assistance (Agencies Currently Funded by CBHC) 70,000 70,000 37,912 32,088 32,088 Emerging Needs 300, , ,350 88,650 88,650 Emergency 200, , , ,000 Early Learning Professional Development Grant 250, , ,146 58,854 58,854 Leading Grants (Summer ) 200,000 50, , ,215 37,785-37,785 Totals 1,150,000 50,000 1,200, , , ,484 Original Continuation Budget 28,865,770 Actual Contract Amount Negotiated 28,669,919 Amount Remaining 195,851 Request to Move to Leading Grants (Summer ) 50,000 Balance Remaining 145,851 10

42 FY 2017 Approved Uncommitted Program Detail Regular Board Meeting - September 28, 2017 Agency Program Description Technical Assistance (Agencies Not Currently Funded by CBHC) Technical Assistance (Agencies Currently Funded by CBHC) Emerging Community Needs Emergency Early Learning Prof. Dev. Grant Leading Grants Summer Spirit of Truth International Ministries, Inc. Family Healthcare Foundation, Inc. Enterprising Latinas, Inc. Rebuilding Together Tampa Bay, Inc. Solita's House New Life Village Frameworks of Tampa Bay, Inc. The Skills Center, Inc. Early Childhood Council of Hillsborough County, Inc. West Florida Foster Care Services, Inc. Christian Community Development Training Florida Kid Care Assistance Project Wimauma Early Education Project Building a Healthier West Tampa Technology Upgrade DonorPerfect Acquisition & Implementation Marketing/Outreach video Rebranding & Marketing Campaign Branding and Marketing Update Training & Orientation Technology Training focusing on re-equipping leaders and ministries for the cultivation of healthy communities and systems. 5,000 Healthcare navigation to families whose children have been impacted by recent changes in the Florida KidCare Program. 56,350 Provide 25 women with the training and support needed to become licensed family childcare home providers. 75,000 Provide home safety education and installation of Healthy Home Kits to promote safe housing conditions for low income pregnant women and families with children birth to 8 years old residing in West Tampa. 75,000 Purchase 2 laptops & 3 tablets with related software and accessories for staff. 5,000 Purchase of DonorPerfect software to support capitol campaign, annual giving and agency sustainability. 5,000 Engage a consultant(s) to develop a marketing/outreach video. 5,000 Engage a consultant to assist with rebranding, messaging, website redevelopment & digital marketing. 4,700 Engage a consultant(s) to redesign website and marketing materials. 5,000 Purchase marketing/branding materials, projectors with screens and other relative accessories. 4,946 11

43 FY 2017 Approved Uncommitted Program Detail Regular Board Meeting - September 28, 2017 Agency Program Description Positive Spin Tampa Hillsborough Action Plan, Inc. Technology Upgrade Smart Board Projector System Technical Assistance (Agencies Not Currently Funded by CBHC) Technical Assistance (Agencies Currently Funded by CBHC) Purchase 6 laptop computers for staff with related software and accessories. 4,900 Purchase a mobile Smart Board Projector System to support education & training across the THAP campus. 4,794 Emerging Community Needs Emergency Early Learning Prof. Dev. Grant Leading Grants Summer Children of Inmates, Inc. Dream Center of Tampa Technology Upgrade (Hillsborough County) Technology for Reading Program Purchase 5 tablets and related accessories to enhance home visits and family access. 5,000 Purchase 20 tablets designed for young children, w/ related software and accessories & 2 flat screen TVs to expand reading component of after-school program. 4,211 High Risk Hope, Inc. We're HERE to HELP, Inc. Doorway to Life Skills Center (DTL) Parents and Children Advance Together (PCAT) Literacy Ministries Voices for Children of Tampa Bay, Inc. HRH Technology Upgrade Strategic Plan and Marketing Materials Organizational Capacity Building & Technology Upgrade Website Update & Marketing Materials Guardian ad Litem Website Update Purchase of 1 computer w/related software and accessories (including external hard drive), 1 digital camera w/ memory card & tripod, 3 inventory scanners and an on-line volunteer management system. 5,000 Engage a consultant to facilitate a board retreat/strategic planning session and purchase marketing materials. 1,950 Engage a consultant to assist with fund development/sustainability, board/leadership development and purchase a computer & printer with related software and accessories. 5,000 Engage consultant(s) to upgrade website, develop/purchase marketing materials and facilitate an agency retreat/strategic plan. 1,512 Engage a consultant to re-design the GAL website. 5,000 12

44 FY 2017 Approved Uncommitted Program Detail Regular Board Meeting - September 28, 2017 Agency Program Description Speak Up Tampa Bay Public Access Television, Inc. d/b/a Tampa Bay Community Network Alpha House of Tampa, Inc. Community Tampa Bay Learning G.R.A.C.E., Inc. Miracles Outreach Community Development Center Video Production Equipment Technology Upgrade Technology Enhancements STEM Awareness Fresh Start Residential Program Technology/Equipment Where Love Grows Update Manifestation Worldwide Inc.. Hillsborough Community College Foundation University Crisis Pregnancy Center Family Enterprising, Inc. Technology Upgrade for Student Ministries Conscious Awareness Learning Model (CALM) Assure Women's Center Family God's Way Technical Assistance (Agencies Not Currently Funded by CBHC) Technical Assistance (Agencies Currently Funded by CBHC) Purchase Compact Multi-Media Production Studio Switcher. 5,000 Purchase of Microsoft Office 365, and agency wide set up & migration including data storage and back up capacity. 5,000 Purchase of 8 laptops and related software and accessories for staff. 4,899 Purchase Lego Mindstorms and One Circle Foundation's/Council for Boys & Young Men curriculums. 3,551 Purchase a security system (client safety - $2316), marketing/outreach materials and furnishing (Beds clients - $1100). 1,500 Purchase 1 laptop computer, 1 laser printer, camera w/ video capabilities. 2,812 Emerging Community Needs Emergency Early Learning Prof. Dev. Grant Purchase of 12 computers & 4 printers w/ related software and accessories and a white board. 5,000 Develop and implement the Conscious Discipline training plan for early care educators. 191,146 Project seeks to engage a consultant to complete agency strategic planning, board development, and non-profit leadership training. 5,000 Agency seeks to enhance the organization's website. 5,000 Leading Grants Summer 13

45 FY 2017 Approved Uncommitted Program Detail Regular Board Meeting - September 28, 2017 Agency Program Description Seniors in Service of Tampa Bay, Inc. Trinity Café United Cerebral Palsy of Tampa Bay, Inc. Tampa Bay Academy of Hope Pregnancy Care Center of Plant City More Health, Inc. Alliance for Public Schools Foundation, Inc. Florida 1.27 Inc. Braxton Daryl Johnson Foundation Love Inc. of Metro Tampa Lowry Park Neighborhood Initiative Trinity staff training and technology development UCP of Tampa Technology TBAH PCPCC Computer Upgrades and Outreach More Health Lessons APS FL 1.27 Website upgrades Johnson Technology Love INC. Technical Assistance (Agencies Not Currently Funded by CBHC) Technical Assistance (Agencies Currently Funded by CBHC) Agency seeks to purchase contracted services to complete a program assessment and evaluation. 5,000 Staff training in "Blackbaud", conference attendance to Blackbuad annual conf and (4) computers/accessories. 4,712 Agency seeks to purchase (6) desktop computers, (6) monitors, (1) laptops, (1) LCD projector, manual and relative accessories. 5,000 Project seeks to purchase a grants management software and relative accessories. 5,000 Agency seeks to update the ED's desktop computer, purchase (2) TV/DVD combination units & wall mounts, reorganize organizational print materials /video, and branded table cloth. 1,800 Agency seeks to purchase (2) laptops, accessories, (8) custom violence prevention visual materials. 5,000 Project seeks to purchase contracted services to complete a strategic plan, board development, and policies & procedures. 5,000 Project seeks to upgrade and enhance the agency's website. 4,900 Agency seeks to purchase (1) desk top computer, (2) tablets, (1) printer, and relative accessories. 4,990 Project seeks to purchase office infrastructure including (4) laptops, (4) desktops, and necessary software. 5,000 Emerging Community Needs Emergency Early Learning Prof. Dev. Grant Leading Grants Summer 14

46 FY 2017 Approved Uncommitted Program Detail Regular Board Meeting - September 28, 2017 Agency Program Description Lifecare Network, Inc. DREAM: Developing, Refreshing, & Empowering All Minds Inc. U.S. Sports Foundation, Inc. Transcending Elements, Inc. Greater Mt. Carmel Development Corporation Boys and Girls Clubs of Tampa Bay University Area Community Development Corporation Tampa Housing Authority Life Professionals DREAM Technology Upgrades U.S Sports Transcending Elements Digital Divide Learning Greco Middle School Summer Program Dream Catchers Summer Summer Program at Oaks of Riverview Community Center Technical Assistance (Agencies Not Currently Funded by CBHC) Technical Assistance (Agencies Currently Funded by CBHC) Project seeks to purchase 2 laptops and (11) desktops computers. 5,000 Emerging Community Needs Emergency Early Learning Prof. Dev. Grant Leading Grants Summer Project seeks to purchase laptop computers, relative accessories, and docking cart to support mentoring curriculum. 5,000 Agency seeks to enhance the agency website, purchase laptop, J.A.W.S software for individuals with visual impairment. 5,000 Project seeks to purchase a financial and client tracking system software. 3,868 Agency seeks to purchase 40 tablets & necessary accessories to support Adult Learning, Literacy, GED, & career development. 3,760 A summer network of services at Greco Middle School that target six focus areas of youth development: the arts, sports, character building, literacy, safety and STEM for 30 students in 6 th 8 th grade. 31,180 The summer program will operate at 3 sites in North Tampa area to support safety, literacy, STEM, character development, sports, and arts. 34,540 Program will host 100 low-income, at-risk youth ages 6 14 for a nine week summer program that will focus on safety, literacy, STEM, character development, sports, and arts. 26,665 15

47 FY 2017 Approved Uncommitted Program Detail Regular Board Meeting - September 28, 2017 Agency Program Description Tampa Bay Community and Family Development Corporation d/b/a Bethesda Ministries Upward Kids Girls Empowered Mentally For Success Tampa Metropolitan YMCA Boys and Girls Clubs of Tampa Bay, Inc. Firehouse Cultural Center Inc. The Girls Rule the World Camp Teen Achievers Summer Program 2017 Summer Services at Bethune Park 2017 Summer Services "Imagine, Explore, Discover" Technical Assistance (Agencies Not Currently Funded by CBHC) Technical Assistance (Agencies Currently Funded by CBHC) Emerging Community Needs Emergency Early Learning Prof. Dev. Grant Leading Grants Summer Partners have developed a high-quality summer program for school age children who reside in zip codes 33605, and 33619, however all children ages 6 14 are welcome. The program will offer art, character development, dance, drama, sports and STEM activities. 35,000 Program will empower youth girls to embrace art, poetry, science, technology, mathematics, engineering, and social awareness. 30,431 The daily high-caliber summer programming ensures students have every opportunity to enhance their academic achievement, social and emotional acuity, and behavioral health. 35,000 Program proposes to facilitate a summer network of services at the Wimauma Boys & Girls Club at Bethune Park targeting six focus areas of youth development: the arts, sports, character building, literacy, safety and STEM to 60 youth in grades K-5. (Total Contract $30,000, $12,500 from Hillsborough County BOCC) 17,200 In Ruskin, close to home, in a safe, nurturing and educational environment, the Firehouse Cultural Center offers a unique nine weeks of summer camp for ages 6 14, for all diversities and for all residents living in South Hillsborough County. (Total Contract $14,699, $12,500 from Hillsborough County BOCC) 2,199 TOTAL 135,893 37, , , ,215 16

48 FY 2017 Approved Uncommitted Program Detail Regular Board Meeting - September 28, 2017 Agency Program Description Total Approved 788,516 Total Current Requests Technical Assistance (Agencies Not Currently Funded by CBHC) Technical Assistance (Agencies Currently Funded by CBHC) Emerging Community Needs Emergency Early Learning Prof. Dev. Grant Leading Grants Summer 17

49 CHILDREN S BOARD PLACE-BASED INITIATIVES Communities of East Tampa, West Tampa and Sulphur Springs Photo courtesy of The Devereux Foundation, Inc. AGENDA

50 Children s Board Place-Based Initiatives Communities of East Tampa, West Tampa and Sulphur Springs 2016 In 2012, the Children s Board released a competitive Request for Proposals (RFP) to address the needs of three geographically-defined areas within Hillsborough County. These Place-Based Initiatives (PBI) include the communities of East Tampa, West Tampa and Sulphur Springs. The following report includes demographic highlights of the participants served in these communities for Fiscal Year (FY) 2016, as well as a summary of the programmatic achievements attained in each of the three PBI areas. In FY 2016, the Children s Board funded nine neighborhood based projects to target three PBI communities. The combined investment in these areas represents more than $2.5 million dollars in neighborhood service contracts. In addition, the Children s Board funded three countywide programs which provided services within one or more of the three PBI neighborhoods. These include: Big Brothers Big Sisters Neighborhood Mentoring Services Hillsborough Community College (HCC) Early Literacy Matters Champions for Children Layla s House -Photo courtesy of The Devereux Foundation, Inc. 1

51 Sulphur Springs In order to gain a better understanding of the geographic area served by the funded agencies in the community of Sulphur Springs, the Children s Board collected household zip code information on 710 households served in FY As indicated on the map shown below, the greatest concentration of participants resided in the zip code. While this report focuses on the Sulphur Springs community, it should be noted that participants residing in the surrounding zip codes also accessed services. Sulphur Springs PBI Investments Number of Households Served by Zip Code Color shows number of households served by zip code. Map based on a total of 710 households served. A total of 19 zip codes (41 households) were eliminated from view as they contained 5 or fewer households. 2

52 Children s Board Investments in Sulphur Springs In FY 2016, the Children s Board funded five neighborhood-based projects to target the community of Sulphur Springs. These included: The Devereux Foundation, Inc. Sulphur Springs Family Support Initiative Tampa Metropolitan Area YMCA, Inc. Community Learning Center at Sulphur Springs Elementary Champions for Children (CFC) Layla s House Big Brothers Big Sisters Neighborhood Mentoring Services Hillsborough Community College (HCC)- Early Literacy Matters Demographic characteristics of the participants served in this area are presented below. Participant Utilization by Program HCC - Early Literacy Matters 18% YMCA Community Learning Center 19% Devereux - Family Support 23% CFC - Layla's House 34% BBBS - Neighborhood Mentoring 6% 1,329 Participants 38 Early Childcare Providers 710 Households Demographic Highlights Participants 594 Adults 726 Minor Children 9 Teen Parents Ages 43% - Birth to 8 years 12% - 9 to 18 years 45% - 19 and older 57% Households reported as Female Single Head of Household Ethnicity 68% - Not Hispanic or Latino 26% - Hispanic or Latino 6% - Refused / Not Available Race 66% - Black or African American 21% - White 4% - Two or More Races 9% - Refused/ NA / Other 33% Households reported with High School Graduate/GED as the highest level of education attained

53 Sulphur Springs 2016 Outcome Performance Programmatic achievements attained during FY 2016 are presented in Table (1) for each of the Children s Board focus areas. An analysis of the overall performance for all outcomes monitored in the Sulphur Springs community revealed high levels of program performance in FY A total of 14 out of 16 outcomes were shown as meeting or surpassing the benchmark target level of expected performance. Two year comparison highlights of achievements are presented graphically below. 88% Outcomes Met Sulphur Springs Outcome Performance Highlights Knowledge of Health and Safety Improvement on Re-Screening Children are Healthy and Safe 89% 98% Developmentally on Track 97% 98% In FY 2016, 98% of parents reported an increase in their knowledge of health and safety practices. This represents a 10 % performance increase from the previous fiscal year. The percentage of children exhibiting improvements in developmental re-screenings exceeded the benchmark target level of 95% during both fiscal years. Ready to Learn and Succeed Youth with Positive Relationships 73% 100% Youth with increased positive relationships increased dramatically in the two year period, with 100% of the youth showing increased performance in FY2016. This represents a 38% increase from previous year s performance. Supportive and Supported Families Parent Involvement 95% 94% The percentage of parents demonstrating involvement in their child s development and/or school remained very high during the two-year period. Benchmark levels of 85% were exceeded during both fiscal years. 4

54 Sulphur Springs 2016 Table 1. Summary of Outcome Performance in Sulphur Springs Children are Healthy and Safe Outcome Target Outcome Performance Parents with Increased Knowledge of Health and Safety 85% 98% Children Are Developmentally on Track Children Referred and Linked with a Formal Evaluation 95% 82% Improvement on Re-Screening 75% 98% Children are Ready to Learn and Succeed Children Demonstrating Improved Positive Social Behaviors 75% 81% Children Regularly Attending School 90% 76% Children with Improved School Readiness 85% 89% Children with Improved Progress Toward Academic Success 80% 97% Children with On-Time Grade Promotion 95% 98% Children with Increased Motivation to Learn 80% 68% Early Childhood Educators (ECE) with Improved Early Literacy Skills ECE Practitioners/Professionals Increase Knowledge of Developmentally Appropriate Practices (DAP) 85% 89% 85% 100% Youth with Improved Self-Esteem 75% 93% Youth with Improved Skills 85% 98% Youth with Positive Relationships with Parents/Other Adults 85% 100% Children Have Supportive and Supported Families Families with Improved Well-Being 80% 95% Parents Involved in Child s Development, Education and/or School 85% 94% Parents with Increased Social Supports 85% 95% Note: Percentages that met or exceeded the target are presented in bold 5

55 East Tampa East Tampa The programs funded to serve the East Tampa community reported household zip codes for 485 residences served during FY As shown in the map below, the greatest concentration of participant households resided in the zip code with the second most frequently reported zip code being East Tampa PBI Investments Number of Households Served by Zip Code Demographic Data and Outcome Highlights Color shows number of households served by zip code. Map based on a total of 485 households served. A total of 21 zip codes (42 households) were eliminated from view as they contained 5 or fewer households. 6

56 Children s Board Investments in East Tampa In FY 2016, five neighborhood-based projects were funded to target the community of East Tampa. Positive SPIN, Inc. E.A.C.H. One Initiative East Tampa Bay Community and Family Development Corporation D/B/A Bethesda Ministries Bethesda s Children s Safety Home REACHUP, Inc.- Special Delivery Doulas and BIHPI Get Smart - 24/7 Dad Big Brothers Big Sisters Neighborhood Mentoring Services Hillsborough Community College (HCC) - Early Literacy Matters A detailed breakdown of the participants served in this PBI area is provided below. Participant Utilization by Program 925 Adults and Children HCC - Early Literacy Matters 43% Bethesda Ministries 18% BBBS - Neighborhood Mentoring 9% Positive SPIN - E.A.C.H. One East 19% REACHUP, Inc. 11% Participants 44 Early Childcare Providers 485 Households Demographic Highlights Participants 476 Adults 446 Minor Children 3 Teen Parents Ethnicity 80% - Not Hispanic or Latino 14% - Hispanic or Latino 6% - Refused / Not Available Ages 45% - Birth to 8 years 3% - 9 to 18 years 52% - 19 and older Race 81% - Black or African American 11% - White 4% - Two or More Races 4% - Refused / Other 52% Households reported as Female Single Head of Household 30% Households reported with High School Graduate/GED as the highest level of education attained

57 East Tampa 2016 Outcome Performance Programmatic achievements attained during FY 2016 are presented in Table (2) for each of the Children s Board focus areas. A total of 10 out of the 15 outcomes monitored in East Tampa were shown as meeting or surpassing the benchmark level of expected performance. Two year comparison highlights of achievements are presented graphically below. 67% Outcomes Met East Tampa Outcome Performance Highlights Children are Healthy and Safe Knowledge of Health and Safety 95% 100% Knowledge of safety issues continues to show high performance levels. In FY 2016, 100% of all parents showed increased knowledge of safety topics. Developmentally on Track Children Linked with Formal Evaluation 88% 60% In FY 2016, a total of 55 children were provided with developmental screenings. This number represents a 38% increase in the number of screenings provided in FY 15. As a result, 10 children were referred for further evaluation and 6 were ultimately linked with early intervention services. Ready to Learn and Succeed Regularly Attend School 63% 78% School attendance showed a 24% increase from the previous fiscal year s performance, although still falling short of the 90% benchmark for expected performance. Supportive and Supported Families Improved Family Well-Being 86% 96% The percentage of families with improved well-being continues to rise in the community of East Tampa. 8

58 East Tampa 2016 Table 2. Summary of Outcome Performance in East Tampa Children are Healthy and Safe Outcome Target Outcome Performance Children at Reduced Risk of Unintentional Injury 85% 68% Families with Safer Housing 90% 92% Parents with Increased Knowledge of Health and Safety 85% 100% Children Are Developmentally on Track Children Referred and Linked with a Formal Evaluation 95% 60% Children are Ready to Learn and Succeed Children Demonstrating Improved Positive Social Behaviors 75% 73% Children Regularly Attending School 90% 78% Children with Improved School Readiness 85% 88% Children with On-Time Grade Promotion 95% 95% Early Childhood Educators (ECE) with Improved Early Literacy Skills 85% 82% ECE Practitioners/Professionals Increase Knowledge of Developmentally Appropriate Practices (DAP) 85% 93% Children Have Supportive and Supported Families Families with Improved Well-Being 80% 96% Parents Involved in Child s Development, Education and/or School 85% 100% Parents Reporting Reduced Stress 70% 97% Parents with Increased Parenting Skills 80% 99% Parents with Increased Social Supports 85% 96% Note: Percentages that met or exceeded the target are presented in bold 9

59 West Tampa The programs funded to serve the West Tampa community reported participant demographic information including participant household zip codes for 452 residences served during FY As shown in the map below, the greatest concentration of participant households were located in the zip code. Participants from the surrounding zip codes also utilized PBI program services provided by Children s Board funded programs. West Tampa PBI Investments Number of Households Served by Zip Code Color shows number of households served by zip code. Map based on a total of 452 households served. A total of 20 zip codes (37 households) were eliminated from view as they contained 5 or fewer households. 10

60 Children s Board Investments in West Tampa During FY 2016, the Children s Board funded six programs specifically targeting the West Tampa community. Housing Authority of the City of Tampa BRIDGES, a JUST Neighborhood Collaborative Positive SPIN, Inc. E.A.C.H. One Initiative West The Skills Center, Inc. Brains for Tennis REACHUP- Special Delivery Doulas and BIHPI Get Smart - 24/7 Dad Big Brothers Big Sisters Neighborhood Mentoring Services Hillsborough Community College (HCC) - Early Literacy Matters Participant utilization and highlights of demographic characteristics are provided below. Participant Utilization by Program The Skills Center, Inc 11% Housing Authority - BRIDGES, 50% HCC- Early Literacy Matters, 12% BBBS - Neighborhood Mentoring 9% Positive SPIN - EACH One West 6% REACHUP, Inc. 12% 891 Participants 12 Early Childcare Providers 452 Households Demographic Highlights Participants 431 Adults 455 Minor Children 5 Teen Parents Ages 42% - Birth to 8 years 10% - 9 to 18 years 48% - 19 and older 68% Households reported as Female Single Head of Household Ethnicity 80% - Not Hispanic or Latino 18% - Hispanic or Latino 2% - Refused / Not Available Race 80% - Black or African American 12% - White 1% - Two or More Races 7% - Refused / NA/ Other 39% Households reported with High School Graduate/GED as the highest level of education attained

61 West Tampa 2016 Outcome Performance Programmatic achievements attained during FY 2016 are presented in Table (3) for three of the four Children s Board focus areas (note: there were no services provided under Children are Healthy and Safe). A total of 12 out of 15 outcomes were shown as meeting or surpassing the benchmark level of expected performance. Two year comparison highlights of achievements are presented graphically for all focus areas monitored in West Tampa. 80% Outcomes Met West Tampa Outcome Performance Highlights Age-Appropriate Knowledge and Expectations 96% 94% Developmentally on Track Photo courtesy of REACHUP, Inc. - BIHPI Get Smart - 24/7 Dad The percentage of parents demonstrating behavior consistent with knowledge of ageappropriate practices continues to exceed the benchmark level of 85%. Ready to Learn and Succeed Children Regularly Attending School 76% 80% School attendance showed a slight increase in FY 2016 but remained below the expected benchmark of 95%. Supportive and Supported Families Increased Social Supports 87% 97% The number of families with increased social supports exceeded the benchmark levels during both 2015 and

62 West Tampa 2016 Table 3. Summary of Outcome Performance in West Tampa Children are Developmentally on Track Outcome Target Outcome Performance Parents Demonstrating Behavior Consistent with Knowledge of Age-Appropriate Development and Expectations 85% 94% Children with Improved Social-Emotional Competence 85% 100% Children are Ready to Learn and Succeed Children Demonstrating Improved Positive Social Behaviors 75% 80% Children Regularly Attending School 90% 75% Children with Improved School Readiness 85% 76% Children with Improved Progress Towards Academic Success 80% 78% Children with On-Time Grade Promotion 95% 96% Children with Increased Motivation to Learn 80% 97% Early Childhood Educators (ECE) with Improved Early Literacy Skills ECE Practitioners/Professionals Increase Knowledge of Developmentally Appropriate Practices (DAP) 85% 86% 85% 90% Children Have Supportive and Supported Families Families with Improved Well-Being 80% 85% Parents Involved in Child s Development, Education and/or School 85% 98% Parents Reporting Reduced Stress 70% 93% Parents with Increased Parenting Skills 80% 100% Parents with Increased Social Supports 85% 97% Note: Percentages that met or exceeded the target are presented in bold 13

63 The Children s Board investments in Sulphur Springs, East and West Tampa are reflective of our continued commitment to making positive impacts in the lives of the children and families residing in these communities. FY 2016 performance results indicated high levels of outcome performance for Sulphur Springs and West Tampa communities, coupled with significant strides made in the area of supportive families in East Tampa. The achievements documented in this report are a direct result of the numerous collaborative efforts aimed at positively impacting needs of our communities. -Photo courtesy of Champions for Children, Inc.- Layla s House AGENDA

64 Outreach Events Calendar The Children s Board will have a presence at the following community events. Contact Paula Scott, Director of Public Relations, at scottps@childrensboard.org for more information about a particular event. September REACHUP Affirming Fatherhood Conference Holiday Inn Westshore 700 N Westshore Blvd., Tampa 8:00AM 4:00PM Tampa Bay Wellness Expos Westfield Citrus Park 8021 Citrus Park Town Center Mall, Tampa 10:00AM 3:00PM All 4 Kids Day Tampa Bay Harley Davidson 6920 N Dale Mabry Hwy., Tampa 10:00AM 3:00PM October Children s Board Free Tuesday Glazer Children s Museum 110 W Gasparilla Plaza, Tampa 12:00PM 7:00PM Y.E.S. FAIR All People s Life Center 6105 E. Sligh Ave., Tampa 10:00AM 3:00PM th Annual Pampering New Mom s 8328 North Florida Ave., Tampa 10:00AM0 3:00PM Parent University Location TBD Bloomingdale Fall Festival Bloomingdale High School 1700 E Bloomingdale Ave., Valrico 10:00AM 2:00PM

65 Good News from our funded partners Regular Board Meeting September I2017

66 Big Brothers Big Sisters of Tampa Bay Children s Board Neighborhood and Youth Mentoring Program Little brother Jeremiah, and Big Brother Reade, have been matched for a little over a year now. Jeremiah has struggled with his site words and reading for a very long time, and his mother was at a loss of how to help him out. Jeremiah s mom was concerned that Jeremiah was going to be held back again, and that is when Jeremiah s mom spoke with Reade about this and Reade got right on it to help Jeremiah out. Reade made up flashcards and found games that would be fun for the match to do together which included going to the park and making up a scavenger hunt to find items to use his site words and to spell them out, as well as reading together every time they hung out. Jeremiah s mom informed the Big Brothers Big Sisters of Tampa Bay Coordinator that Jeremiah will be going onto the next grade level, and not only is he on level now, but above level in his reading, and she knows that it was because of all that Reade did. One of our matches who has been together for 7 years won the Big Brothers Big Sisters Bucket List challenge and got to attend Discovery Cove and SeaWorld together. This Little s family has been transient the last 6 months or so, moving from hotel to hotel and it s been incredibly difficult on the Little. Getting to do a special day trip like this was so exciting to her, especially because she wants to be a marine biologist when she gets older. Her Big Sister said that the trip really seemed to brighten her spirits and lift her up.

67 Healthy Start Coalition of Hillsborough County Safe Baby Plus Bella is a participant in Safe Baby Plus, a program of the Healthy Start Coalition of Hillsborough County. Safe Baby Plus is a developmental screening, education and support program available to all parents with newborns who reside in Hillsborough County. Parents and caregivers can monitor their baby s earliest developmental stages using the Ages and Stages Questionnaire through the free online program by visiting or calling Safe Baby Plus is funded by the Children s Board of Hillsborough County. From Bella s mom: Bella is growing so fast and she amazes me daily. I swear she's saying "okay."