CHINO VALLEY INDEPENDENT FIRE DISTRICT Special Meeting - Standing Committee Meeting Finance Committee AGENDA

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1 Those persons wishing to speak on any item, whether or not it is included on the agenda, are requested to fill out and submit to the Clerk of the Board a "Request to Speak" form. Thank you. It is the intention of the Chino Valley Independent Fire District to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the Chino Valley Independent Fire District will attempt to accommodate you in every reasonable manner. Please contact the Administration Office (909) at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at that time if you will need accommodations to attend or participate in meetings on a regular basis. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the District's Administrative Headquarters, City Center Drive, Chino Hills, CA Administrative Headquarters City Center Drive Chino Hills, CA Wednesday, April 4, 2018 a 4:00 PM ROLL CALL INVOCATION FLAG SALUTE CHINO VALLEY INDEPENDENT FIRE DISTRICT Special Meeting - Standing Committee Meeting Finance Committee PUBLIC COMMUNICATIONS AGENDA This is the time and place for the general public to address the Committee about subjects that do not appear elsewhere on the agenda. The public may address items on the agenda at the time addressed by the Committee. Due to Board policy and Brown Act requirements, action may not be taken on any issue on the agenda. When you address the Committee, please state your name and address (optional) prior to making your remarks. Please limit your comments to 5 minutes. MINUTES 1. Minutes January 31, 2018, Meeting OLD BUSINESS - None NEW BUSINESS Finance Committee - April 4, 2018 Meeting - Page 1 of 22

2 2. PURCHASE OF ZOLL AUTOPULSE RESUSCITATION DEVICES The purpose is for the Finance Committee to review and discuss the purchase of twelve (12) Zoll AutoPulse resuscitation devices. A A 3. APPROVAL OF BUDGETARY FUNDING FOR AN ADDITIONAL ADMINISTRATIVE BATTALION CHIEF POSITION The purpose is for the Finance Committee to review and discuss the addition of a fulltime Administrative Battalion Chief, authorizing the funding in the Fiscal Budget from Unassigned Fund balance. 4. AUTHORITY TO ENCUMBER 2018/19 BUDGETED FUNDS TO BEGIN REFURBISHMENT OF 2004 AMERICAN LAFRANCE TRUCK CO Purpose is for the Finance Committee to review and discuss encumbering funds against a 2018/19 budget item to refurbish the 2004 American LaFrance Truck Co. A A A 5. ENTERPRISE CONTENT MANAGEMENT SYSTEM PHASE II Purpose is for the Finance Committee to review and discuss the issuance of a purchase order to ECS Imaging, Inc. in the amount of $43,500 to purchase the additional software features and licenses for Laserfiche, the Districts Enterprise Content Management system. 6. PURCHASE OF SIERRA WIRELESS AIRLINK DUAL-CARRIER VEHICULAR ROUTERS Purpose is for the Finance Committee to review and discuss the purchase of twenty-five (25) Sierra Wireless dual-carrier vehicular routers and related equipment from Discount Cell, Inc. in the amount of $107, ADJOURNMENT I, Sandra Heney, Clerk of the Board, on behalf of the Board of Directors, do hereby certify that a copy of this agenda has been posted by 6:00 PM on Monday, April 2, Finance Committee - April 4, 2018 Meeting - Page 2 of 22

3 MINUTES 1. CHINO VALLEY INDEPENDENT FIRE DISTRICT NO STAFF REPORT Minutes January 31, 2018, Meeting ATTACHMENTS: Description Minutes January 31, 2018, Meeting Finance Committee - April 4, 2018 Meeting - Page 3 of 22

4 CHINO VALLEY INDEPENDENT FIRE DISTRICT Special Meeting - Standing Committee Meeting Finance Committee Administrative Headquarters Wednesday, January 31, City Center Drive 8:00 AM Committee Meeting Chino Hills, CA MINUTES ROLL CALL President Kreeger Vice President DeMonaco Fire Chief Shackelford Deputy Chief Atkinson Deputy Chief Collins Deputy Chief Faherty Finance Manager Heide Clerk of the Board Heney Office Technician Arredondo INVOCATION Fire District Chaplain Robert Lewis FLAG SALUTE President Kreeger PUBLIC COMMUNICATIONS None. MINUTES 1. Minutes November 29, 2017, Meeting. The Committee recommended the minutes be filed as presented. OLD BUSINESS - None. NEW BUSINESS Finance Committee - April 4, 2018 Meeting - Page 4 of 22

5 Finance Committee Special Meeting January 31, 2018 Page 2 of MID-YEAR BUDGET AMENDMENTS Purpose is to review proposed mid-year budget amendments to the District s Budget. Accountant Dawn Burns reported that the attached draft of the Mid-Year Budget served as an update to the District s Original Budget, which was approved by the Board of Directors in June She also reported that the mid-year budget update provided an opportunity to evaluate fiscal year-to-date budget vs. actual performance, purpose time sensitivity operational budgetary amendments which should be considered prior to next year s budget cycle, and to update fiscal year projections based on information not previously available. Accountant Dawn Burns reported that the following is a summary of the proposed budgetary adjustments at mid-year. Revenues A total of $1,111,764 of additional revenues are proposed for mid-year as follows: Current Services $581,764 Mutual Aid 330,000 Permit & Inspection 200,000 Increase in current services revenues of $581,764 are for updates to the Chino equity agreement based on the annual contract calculation for Mutual aid responses by District personnel continue at a steady rate as the overly-dry conditions in California endure. An increase of $330,000 to mutual aid revenue is proposed based on monies received through 12/31/17 and projections for the rest of the fiscal year. As of 12/31/17, Permit & Inspections fees are at 67% of Original Budget estimates. An increase of $200,000 is realistic based current trend and implementation of the new fee schedule as of 1/11/18. Expenditures A total of $1,376,000 in additional budgetary expenditures are proposed for the mid-year, as indicated below. Note: Parentheses indicate a reduction in expenditure. Salaries and Benefits Salaries regular ($500,000) Coverage emergency response and leave 1,500,000 Coverage worker s compensation 110,000 Separation payments (245,000) Annual leave buyback 40,000 Finance Committee - April 4, 2018 Meeting - Page 5 of 22

6 Finance Committee Special Meeting January 31, 2018 Page 3 of 4 PERS retirement 450,000 Health and dental insurance (300,000) Social security and Medicare 70,000 Worker s compensation expense 200,000 Services/Supplies/Capital Vehicle maintenance $51,000 Accountant Burns reported that currently, the District has 10 open positions. She reported that a recruitment is in process and positions are expected to be filled prior to the end of the fiscal year. Accountant Burns also reported that the impact of open positions and the additional staffing required for mutual aid responses create an increase in overtime coverage as well as increases to social security and Medicare expenses. Accountant Burns reported that open positions also create decreases in regular salaries and health and dental benefits. Accountant Burns reported that increases for both worker s compensation overtime and worker s compensation expense are necessary due to open cases and current trend. She also reported that the reduction in separation payments was a result of fewer anticipated retirements than originally projected. Accountant Burns reported that the increase to annual leave buybacks is based on actual 457 deferrals and cash-outs to be funded in early March. Accountant Burns reported that a one-time additional payment of $450,000 to CalPERS to accelerate funding of retirement liabilities was also proposed. Accountant Burns reported that the $51,000 proposed increase to vehicle maintenance was based on trend for the first half of the fiscal year. Accountant Burns reported that in summary the proposed mid-year changes to the District budget will result in additional revenues of $1,111,764 and additional expenses of $1,376,000, including an additional discretionary payment of $450,000 to fund pension obligations. She reported that the revised projected budget surplus for fiscal year is $433,555. Accountant Dawn Burns advised to refer to the attached budget schedules and reports for further mid-year budget information. The Finance Committee agreed to move this item to the full Board as New Business at the February 14, 2018 Regular Board meeting. A 3. VHF RADIO EQUIPMENT PURCHASE Purpose is to review and discuss the purchase order to 49er Communications in the amount of $26, to purchase Very High Frequency (VHF) radio equipment to replace the current radios on ME 65 and ME 67. Deputy Chief Atkinson reported that VHF radios are used primarily by the Fire District to communicate with outside agencies during wildland mutual aid incidents (SOLAR), strike team deployments, and single resource deployments. Deputy Chief Atkinson reported that Finance Committee - April 4, 2018 Meeting - Page 6 of 22

7 Finance Committee Special Meeting January 31, 2018 Page 4 of 4 ME65 and ME67 are the designated strike team engines and regularly deploy outside of the Fire District to incidents that require the use of VHF radios. Deputy Chief Atkinson reported that the current VHF mobiles and handheld handy talkies (HT) on ME65 and ME67 are ten years old and are using radio technology that was from 15 years ago. Deputy Chief Atkinson stated that per the manufacture specifications, the expected service life of a VHF radio is ten years. Deputy Chief Atkinson reported that the radio replacement would include mobile radio units, eight radio HTs, 18 portable clamshell batteries, two top mounted antennas, and two microphones. Deputy Chief Atkinson reported a quote for the required equipment to complete the radio replacement was requested through 49er Communications under General Service Administration (GSA) Contract #GS-35F-0133L. Deputy Chief Atkinson reported that the budgeted funding for the quote of $26, will be allocated from the non-inventory equipment account He stated that the budgeted amount is $30,000. Deputy Chief Atkinson reported that the GSA contract quote provided by 49er Communications of $26, met the competitive bid requirement of the District s Purchasing Policy. The Finance Committee agreed to move this item to the full Board for approval under the Consent Calendar. A ADJOURNMENT Meeting was adjourned at 8:22 a.m. Finance Committee - April 4, 2018 Meeting - Page 7 of 22

8 CHINO VALLEY INDEPENDENT FIRE DISTRICT STAFF REPORT NEW BUSINESS 2. DATE: APRIL 4, 2018 TO: FROM: FINANCE COMMITTEE TIM SHACKELFORD, FIRE CHIEF SUBJECT: PURCHASE OF ZOLL AUTOPULSE RESUSCITATION DEVICES PURPOSE: The purpose is for the Finance Committee to review and discuss the purchase of twelve (12) Zoll AutoPulse resuscitation devices. DISCUSSION: The purchase of the Zoll AutoPulse is an integral component of a wide ranging approach to achieve the status of a HEARTSafe community in the Chino Valley. Approximately 350,000 deaths occur annually in the United States from Sudden Cardiac Arrest (SCA). Nearly 70 percent of SCA occur out of hospital with a less than 10 percent survival rate. The SCA Chain of Survival as part of the District s Cardiac Care Program focuses on early access to the EMS system, early bystander CPR, early Defibrillation, early ALS care and early Post Resuscitation Care. Using a community based approach, the District s Cardiac Care Program will focus on prevention, preparedness, response and recovery. By educating the public in topics including heart risk factors, improving heart health, hands only CPR, AED awareness and public locations along with the use of the PulsePoint app., it is strengthening the resiliency of the Chino Valley. Fire District personnel will use the Zoll AutoPulse as an adjunct to High Performance CPR and extensive training ensuring a best practices approach. The Zoll AutoPulse allows for District personnel to move and transport the victim with continuous and consistent CPR. This provides for exceptional, uninterrupted patient care while also providing for safety to District personnel allowing them to be seated and secured inside a transporting ambulance. The Zoll AutoPulse is a proprietary product of Zoll Medical Corporation which is a sole source vendor. $180,000 is currently budgeted for twelve (12) AutoPulse devices in the fiscal year. Finance Committee - April 4, 2018 Meeting - Page 8 of 22

9 The vendor has supplied a current sales quote invoice in the amount of $174,167. RECOMMENDATION: It is recommended that the Finance Committee review the purchase of twelve (12) Zoll AutoPulse resuscitation devices and provide direction to staff. ATTACHMENTS: Description Zoll Medical Corporation Quote Autopulse Intelligent CPR Finance Committee - April 4, 2018 Meeting - Page 9 of 22

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12 INTELLIGENT CPR Customized compressions The AutoPulse delivers compressions to the needs of each patient. Engineered to account for patient-to-patient variability, it automatically calculates the size, shape, and resistance of each patient s chest to achieve 20% anterior-posterior displacement. Integrated care delivery It s clear that the AutoPulse delivers high-quality CPR. And when ZOLL s ResQPOD ITD (impedance threshold device) is used in combination with highquality CPR, survival has been shown to increase by 25% or more, due to the reduction in intracranial pressure and increased blood flow to the brain. 11 Event data access Through the AutoPulse board, event data is captured and can be downloaded to RescueNet Code Review for debriefing of resuscitation events to improve future performance. Designed to overcome the real-life challenges of delivering good CPR, the AutoPulse is made for resuscitation on the move. The AutoPulse uses a loaddistributing LifeBand that squeezes the entire chest, so patients receive consistent, high-quality compressions that drive good blood flow. Finance Committee - April 4, 2018 Meeting - Page 12 of 22

13 When I talk with any of my crews in the field, I always listen for the distinct whooshing sound of the AutoPulse. If I don t hear it, I worry. The AutoPulse is the sound of high-quality CPR. It saves lives. Michael G. Gonzalez, MD Finance Committee - April 4, 2018 Meeting - Page 13 of 22

14 CHINO VALLEY INDEPENDENT FIRE DISTRICT STAFF REPORT NEW BUSINESS 3. DATE: APRIL 4, 2018 TO: FROM: FINANCE COMMITTEE TIM SHACKELFORD, FIRE CHIEF SUBJECT: APPROVAL OF BUDGETARY FUNDING FOR AN ADDITIONAL ADMINISTRATIVE BATTALION CHIEF POSITION PURPOSE: The purpose is for the Finance Committee to review and discuss the addition of a full-time Administrative Battalion Chief, authorizing the funding in the Fiscal Budget from Unassigned Fund balance. DISCUSSION: The District s long-range financial plan includes the staffing of a second battalion in conjunction with the opening of an eighth fire station in the District. The District is currently engaged in discussions with the City of Chino Hills regarding funding and construction of Fire Station 68 in Chino Hills. A potential station location has been identified, and the Board of Directors are working to move the project forward. Staff is also working on preparations for the implementation of Battalion Two, which includes three additional shift Battalion Chief positions. At the same time, the District is facing a significant succession development challenge associated with a team of highly experienced Chief Officer s approaching retirement. Currently, seven out of our eight Chief Officers, some eighty-eight percent of our sworn management team, are at or beyond minimum retirement age. Additionally, fifty percent of our Chief Officers have indicated their intention of retiring by the end of Based on this information, there will be several significant vacancies within the Chief Officer ranks in the relatively near future. As two of the anticipated vacancies will be in the Deputy Chief rank, it is imperative that the District train and prepare multiple Battalion Chiefs with the education, knowledge, skills, abilities, and experience to support the mission of the organization at the next level. The opening of Battalion Two and the anticipated retirement of a large percentage of Chief Officers within a relatively short period of time creates a situation in which it is unlikely that the District will be able Finance Committee - April 4, 2018 Meeting - Page 14 of 22

15 to fill Chief Officer vacancies with qualified internal personnel, unless timely action is taken to address the District s leadership development plan. Integral to succession planning and leadership development, it is imperative that the District provide opportunities for qualified personnel to gain executive-level perspective through participation in complex projects, high-level decision making, management team collaboration and other experiential challenges. District staff is proposing the creation of an additional Administrative Battalion Chief (Admin BC) position as part of its strategy to address the District s succession development plan needs. The additional Admin BC would report to the Deputy Chiefs and be tasked with special programs and assignments such as: Assist with the coordination and oversight of important projects and assignments which include: Conduct a comprehensive assessment of Fire Dispatch Services Provide and coordinate oversight of Emergency Medical Services Data Collection Reporting Assist with the implementation of necessary findings from the Standard of Cover Coordinate, collect, and analysis of data in various areas of the organization Represent the interests of the District at various high-level meetings Provide oversight of special projects, assignments, and programs Assume a key role in the implementation of Battalion Two Assessment and implementation of logistical needs for Battalion Two Design, coordinate, and procurement of a vehicle for Battalion Two Develop and coordinate outcome based testing for promotional examinations Other related duties as deemed appropriate. In addition to assisting with the current workload associated with projects and programs, this position will provide the new Admin BC with exposure to assignments and other opportunities that are not typically encountered by shift personnel. The Admin BC would also be expected and encouraged to integrate with shift BCs while attending and actively participating in operations, meetings, related training, and BC shift coverage, as-needed; thereby allowing the Admin BC to gain significant experience and exposure to shift BC duties and responsibilities. The long-term plan is for the Admin BC positions to transition to shift Battalion Chief positions in conjunction with the implementation of Battalion Two. Although the timing for Battalion Two is uncertain at this time, the District s long-range financial plan assumes implementation in Fiscal The additional position would result in an estimated Fiscal impact of up to about $48,000, based on a projected May 1, 2018, implementation date, and would be funded from Unassigned Fund balance. Upon approval, the position would be filled as soon as possible from the current Battalion Chief eligibility list. RECOMMENDATION: It is recommended that the Finance Committee review and provide direction to staff. Finance Committee - April 4, 2018 Meeting - Page 15 of 22

16 CHINO VALLEY INDEPENDENT FIRE DISTRICT STAFF REPORT NEW BUSINESS 4. DATE: APRIL 4, 2018 TO: FROM: FINANCE COMMITTEE TIM SHACKELFORD, FIRE CHIEF SUBJECT: AUTHORITY TO ENCUMBER 2018/19 BUDGETED FUNDS TO BEGIN REFURBISHMENT OF 2004 AMERICAN LAFRANCE TRUCK CO PURPOSE: Purpose is for the Finance Committee to review and discuss encumbering funds against a 2018/19 budget item to refurbish the 2004 American LaFrance Truck Co. DISCUSSION: With the return of the Rosenbauer Truck Company to frontline service in January, the District has the opportunity to refurbish the 2004 American LaFrance Truck Company in preparation for 10+ years of reserve service. The Apparatus Committee comprised a list of upgrades that would make the 2004 American LaFrance Truck a functional equivalent to the new Rosenbauer Truck. Several companies that specialize in fire apparatus refurbishment were contacted to evaluate the size and scope of the project with only one providing a quote. South Coast/EVS in Ontario CA. initially provided a quote of $362,990 which included a complete color change from yellow to red along with the requested list of upgrades. A second quote of $128,643 was provided which eliminated the paint color change but included all other requested upgrades. The Apparatus Committee did not believe that the additional cost to perform the color change was a prudent use of public funds and withdrew the color change request. Based on the estimated project completion timeline of approximately 6 months, South Coast/EVS is requesting authorization to begin purchasing and billing for several of the more costly components of the refurbishment. This request is seeking authority from the Board of Directors to encumber up to $145,000, including a project contingency, against a 2018/19 budget item for the complete Finance Committee - April 4, 2018 Meeting - Page 16 of 22

17 refurbishment project. At this time, it is estimated that approximately $30,000 will need to be advanced against the project this fiscal year. A project contract is currently being developed by South Coast/EVS and will be provided to the Board of Directors, through committee, when available. The 1994 Simon Duplex/LTI Truck Company has been thoroughly evaluated and is in proper functional condition to assume reserve truck status through the refurbishment process. The District will surplus this unit as soon as the American LaFrance is back in operational reserve status. RECOMMENDATION: It is recommended that the Finance Committee review and provide direction to staff regarding the request to encumber funds against a 2018/19 budget item of refurbishing the 2004 American LaFrance Truck Company. Finance Committee - April 4, 2018 Meeting - Page 17 of 22

18 CHINO VALLEY INDEPENDENT FIRE DISTRICT STAFF REPORT NEW BUSINESS 5. DATE: APRIL 4, 2018 TO: FROM: FINANCE COMMITTEE TIM SHACKELFORD, FIRE CHIEF SUBJECT: ENTERPRISE CONTENT MANAGEMENT SYSTEM PHASE II PURPOSE: Purpose is for the Finance Committee to review and discuss the issuance of a purchase order to ECS Imaging, Inc. in the amount of $43,500 to purchase the additional software features and licenses for Laserfiche, the Districts Enterprise Content Management system. DISCUSSION: The Fire District currently uses Laserfiche as its Enterprise Content Management System. The Clerk of the Board s office and Community Risk Reduction utilizes the software to scan, store and retrieve documents. The District has been using the Laserfiche software for the past 10 years and has over 500,000 images stored digitally. The upgrade of Laserfiche system will allow the Fire District to expand the use of the software by increasing functionality and user licenses. It will also add software capabilities beyond their current use allowing us to streamline business processes while increasing efficiency. The additional features also provide options for implementing online form submittals through a workflow process, managing retention and destruction of digital documents, and allowing public access to view documents through the Fire District s website. The quote for the Laserfiche upgrade was provided by ECS Imaging, Inc., which is the Fire District s current reseller. The quote of $43,500 is budged for the fiscal year Finance Committee - April 4, 2018 Meeting - Page 18 of 22

19 RECOMMENDATION: It is recommended that the Finance Committee review the proposed Enterprise Content Management System upgrade and provide direction to staff. ATTACHMENTS: Description Enterprise Content Management Quote Phase 2 Finance Committee - April 4, 2018 Meeting - Page 19 of 22

20 Q V2 ECS Imaging, Inc. Phone: Brockton Ave, Suite C Fax: Riverside CA, Quote Type Quote Quotation For Quote Info Name: Chris Roberts Date: 4/2/2018 Company: Chino Valley Fire District Quote Number: Phone: Valid Through 5/2/ croberts@chofire.org Terms: Net 20 Account Manager: Andrew Albers Phone: andrew@ecsimaging.com Description of Product and Services Rio Software Rio includes Workflow, Web Access, Mobile, Adv. Audit Trail, Digital Signatures, Discussions, Unlimited Servers, Forms Essentials SKU Description Unit Price Quantity Line Total ENFPL50 Laserfiche Rio Pilot Named Full Users (50-99 users) $ $ 20, EFRM Laserfiche Forms Professional Full User (50-99 users) $ $ 4, EAFRM001 Laserfiche Forms Authenticated Participants (1-49 users) $ $ 1, EPFRM Laserfiche Forms Portal Add-on $ 7, $ 7, QC1 Laserfiche Quick Fields Core $ 5, $ 5, Software Discount Annual Maintenance and Licensing $ (3,270.00) Software Subtotal $ 35, SKU Description Unit Price Quantity Line Total ENFPL50B Laserfiche Rio Pilot Named Full Users (50-99 users) LSAP $ $ 4, EFRMB Laserfiche Forms Professional Full User (50-99 users) LSAP $ $ EAFRM001B Laserfiche Forms Authenticated Participants (1-49 users) LSAP $ $ EPFRMB Laserfiche Forms Portal Add-on LSAP $ 1, $ 1, QC1B Laserfiche Quick Fields Core LSAP $ 1, $ 1, Hardware Annual Maintenance Subtotal $ 7, SKU Description Unit Price Quantity Line Total Professional Services Hardware Subtotal $ - SKU Description Rate Quantity Line Total Special Terms Professional Services Subtotal $ - Subtotal $ 43, Tax Rate Software Only (Download Only) 0.000% Tax $ - Software is only available via download and is not subject to CA sales tax Shipping $ - Total $ 43, Annual Priority Support Contract Includes Maximum 4 Hour Response Time - Upgraded from 24 hours with traditional LSAP support Two free admissions to the ECS Annual Customer Conference along with Free Admission to Live Hours of support are 7:30am - 5:00pm PST M-F Quarterly User Groups Unlimited Phone and Support Monthly E-Newsletter On-site time is calculated to the nearest half hour and minimum onsite calculation is On-site/remote support hours included as quoted. On-site within next business day as between 2-8 hours depending on the location needed. Additional hours of support purchased at a discounted hourly rate. Customers not On-site time can be used for remedial training, installing updates, and consulting, in addition under this plan can purchase on-site hours at $250/hour with a 1 hour minimum for remote to support support, and an 8 hour minimum onsite charge in addition to travel expenses. ECS may allow planned after hours support in rare circumstances. In these circumstances Priority Support will be billed at double the hourly rate. Hardware Return Policy: Unopened boxed hardware may be exchanged for a full cash or credit refund within 7 days - a 15% restocking fee may apply. Defective hardware will be exchanged for a replacement per the terms and conditions specified on the product warranty card. Finance Committee - April 4, 2018 Meeting - Page 20 of 22

21 CHINO VALLEY INDEPENDENT FIRE DISTRICT STAFF REPORT NEW BUSINESS 6. DATE: APRIL 4, 2018 TO: FROM: FINANCE COMMITTEE TIM SHACKELFORD, FIRE CHIEF SUBJECT: PURCHASE OF SIERRA WIRELESS AIRLINK DUAL-CARRIER VEHICULAR ROUTERS PURPOSE: Purpose is for the Finance Committee to review and discuss the purchase of twenty-five (25) Sierra Wireless dual-carrier vehicular routers and related equipment from Discount Cell, Inc. in the amount of $107, DISCUSSION: The District is close to realizing Automatic Vehicle Location (AVL) service for designated response apparatus. AVL is a highly accurate vehicle tracking system that combines GPS technology, cellular communications and street-level mapping to pinpoint the longitude, latitude and travel direction of a given vehicle. Once activated, AVL will provide for closest unit routing of District apparatus to emergency incidents. Due to the unique topography of the District, cellular signals vary in coverage and strength depending on location. Cellular coverage from Verizon is very good in the core of the District but is unpredictable in areas of the Preserve and Carbon Canyon where AT&T provides better cellular coverage. It is crucial to emergency services providers that AVL connectivity remain uninterrupted throughout the service area. Connectivity to apparatus in the field is accomplished through an on-board router. In order to assure the highest probability of connectivity, it has been recommended that the District install dual-carrier routers in all response apparatus. Dual-carrier routers will dynamically select the best available network and can instantaneously switch between carriers to provide uninterrupted service connectivity. This will ensure that units are always visible to the dispatch CAD system enabling closest apparatus routing A quote for the desired Sierra Wireless Airlink MG90 vehicle grade routers to equip twenty-five units Finance Committee - April 4, 2018 Meeting - Page 21 of 22

22 was requested through Discount Cell, Inc. under National Association of State Procurement Officials (NASPO) ValuePoint Wireless Contract #1907. The quote of $107, is within the 2017/18 budget estimate of $119,075 under accounts and The quote received under the (NASPO) ValuePoint Wireless Contract meets the competitive bid requirements of the District s Purchasing Policy. RECOMMENDATION: It is recommended that the Finance Committee review and discuss the purchase of Sierra Wireless Airlink MG90 vehicle grade routers and provide direction to staff. Finance Committee - April 4, 2018 Meeting - Page 22 of 22