UPWP. Unified Planning Work Program. Okaloosa-Walton Transportation Planning Organization

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1 (July 1, 2018 June 30, 2020) UPWP Unified Planning Work Program Okaloosa-Walton Transportation Planning Organization Staffed by: West Florida Regional Planning Council 4081 East Olive Road Ste. A Pensacola, FL P.O. Box Pensacola, FL FAX Austin Mount, Executive Director: austin.mount@wfrpc.org, Ext. 201 Mary Beth Washnock, Transportation Planning Manager: marybeth.washnock@wfrpc.org, Ext. 228 Catalog of Federal Domestic Assistance (CFDA) Numbers: Highway Planning & Construction (PL) Federal Transit Administration Metropolitan Planning Grants (FTA Section 5305) Federal Aid Project (FAP) Number: M Financial Project (FPN) Number (this is the FM Number): Funded by: Federal Highway Administration Federal Transit Administration Florida Department of Transportation Florida Commission for the Transportation Disadvantaged Okaloosa County City of Fort Walton Beach Walton County City of Mary Esther City of Destin City of Valparaiso City of Niceville City of Crestview City of DeFuniak Springs City of Freeport Adopted: April 19, 2018 Amended: December 20, 2018

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7 Federal Highway Administration Federal Transit Administration Florida Division Office Region 4 Office 3500 Financial Plaza, Suite Peachtree St, NW, Suite 1400 Tallahassee, Florida Atlanta, Georgia (850) (404) June 14, 2018 Sent Via Only Tim Smith Florida Department of Transportation, District 3 ISD Manager 1074 Highway 90 Chipley, FL Dear Mr. Smith: The following is in response to Florida Department of Transportation s (FDOT) May 31, 2018 transmittal of the Final Fiscal Year (FY) 2018/ /20 Unified Planning Work Program (UPWP) for our review that was developed and adopted by the Okaloosa-Walton Transportation Planning Organization (TPO) in coordination with the FDOT, the local transit service provider and other area planning process participants. Upon our review of the Final UPWP, we have determined that our comments on the draft UPWP have been addressed and the document satisfies the requirements of 23 United States Code (U.S.C.) 134, 49 U.S.C. 5303, 23 Code of Federal Regulations (CFR) Part 420, 49 CFR Part 18 and other pertinent legislation, regulations, and policies, with the exception of the tasks listed below. Please ensure that the Scope of Services for planning contracts and individual task work orders on continuing service contracts identified in the following tasks are sent to FHWA for review and approval prior to execution: Task C.2 LRTP Task C.5 Education, Training, Outreach and Public Engagement Task D.2 General Planning Consultant (if used) Task R.1 Rural and Regional Transportation Planning Late in the UPWP development process questions arose regarding how FDOT and the MPOs document transfers of funding for tasks that cross MPO areas. As a result, the documentation of these transfers is not consistent throughout the state. After July 1, 2018, changes will need to be made to the UPWP regarding the tasks and budget tables detailing the MPO s transfer of funds to

8 FDOT or another MPO if such tasks are included in the UPWP. FHWA will work with the MPO and FDOT to provide assistance in order to resolve this issue by October 31, As delegated in the January 2011 Memorandum of Agreement (MOA) between the Federal Highway Administration (FHWA), Florida Division and the Federal Transit Administration (FTA), Region IV for Administration of Transportation Planning and Programming, the FHWA approves the MPO s FY 2018/ /20 UPWP submitted by your office. The FY 2018/ /20 UPWP reflects $722,710 of Metropolitan Planning funds (PL) for 2018/19, and $452,811 of PL funds and $350,000 of Surface Transportation Program (STP) funds for 2019/20. The funds for FY 2018/19 are available upon an approved authorization. Expenditure invoicing and progress reports should be submitted quarterly, with copies to the FHWA. Expenditures incurred without prior authorization will not be reimbursed. The funds for FY 2019/20 will not be available for use until July 1, 2019 and may need to be adjusted prior to this date to accurately reflect the federal funds available to the MPO at that time. Close-out of the federal funds shall occur 90 days after the end of FY 2019/20 state fiscal year (by September 30, 2020). Any exception to this timeframe must have prior approval by the FHWA. We appreciate your staff s efforts in the development and review of this MPO s UPWP. If you have any questions, please feel free to contact Ms. Danielle Blackshear via danielle.blackshear@dot.gov or via telephone Sincerely, FOR: James Christian, P.E. Division Administrator Federal Highway Administration Electronic cc: Ms. Mary Beth Washnock, O-W TPO Mr. Bryant Paulk, FDOT District 3 Ms. Christy Johnson, FDOT District 3 Ms. Stacie Blizzard, FHWA Mr. Rob Sachnin, FTA Region 4 Ms. Carrie Thompson, FDOT, (MS -21) Mr. Mark Reichert, FDOT, (MS-28) Mr. Alex Gramovot, FDOT (MS 28)

9 Legend Okaloosa-Walton MPA 2010 Adjusted FHWA Urban Areas Pensacola FL-AL Fort Walton Beach--Navarre--Wright Panama City Crestview DeFuniak Springs Miles

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11 TABLE OF CONTENTS INTRODUCTION 1 ORGANIZATION AND MANAGEMENT 7 PROGRAM WORK TASKS WITH CORRESPONDING FUNDING TABLES 11 A.1 TPO ADMINISTRATION 13 A.2 TRAVEL 17 B.1 TRANSPORTATION INFORMATION MANAGEMENT 19 C.1 TIP/PROJECT PRIORITIES 21 C.2 LONG RANGE TRANSPORTATION PLAN 23 C.3 TRANSPORTATION SYSTEMS 25 C.4 MULTI-MODAL PLANNING 29 C.5 EDUCATION, TRAINING, OUTREACH AND PUBLIC ENGAGEMENT 33 D.1 CORRIDOR MANAGEMENT 37 D.2 TRANSPORTATION PROJECT DEVELOPMENT/TECHNICAL ASSISTANCE 39 R.1 REGIONAL AND RURAL TRANSPORTATION PLANNING 41 STATEMENTS AND ASSURANCES 43 FTA SECTION 5305 APPLICATION 51 COMMENTS ON DRAFT 59 CALCULATION OF INDIRECT COSTS LETTER 69 FUNDING TABLES 73 TABLE 1 AGENCY FUNDING PARTICIPATION FY TABLE 2 AGENCY FUNDING SOURCES BY TASK FY TABLE 3 AGENCY FUNDING PARTICIPATION FY TABLE 4 AGENCY FUNDING SOURCES BY TASK FY TABLE 5 LOCAL MATCH FOR FTA AND MPOAC 79

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13 Introduction Organization and Management

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15 I. INTRODUCTION 1. A BRIEF INTRODUCTION TO THE UPWP The United States Code of Federal Regulations defines a Unified Planning Work Program (UPWP) as a statement of work identifying the planning priorities and activities to be carried out within a metropolitan planning area. At a minimum, a UPWP includes a description of the work and resulting products, indicates who will perform the work, provides timeframes and deadlines for completing the work, the cost of the work, and the source(s) of funds. The UPWP is approved by the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA). It is used to monitor the expenditure of Federal and State funds. The UPWP also serves as a strategic management tool, allowing the TPO the administer its planning responsibilities with available revenues. The UPWP is required under Chapter and (5) (d) and (e) Florida Statues. The UPWP is prepared in accordance with the Florida MPO Program Management Handbook, the Americans with Disabilities Act of 1990 (ADA), and Title VI of the Civil Rights Act of This document reflects Title VI Environmental Justice, Limited English Proficiency (LEP), and State Planning Emphasis Area (PEA) provisions that the Okaloosa-Walton TPO addresses in its transportation planning activities. The Okaloosa-Walton TPO FY2019 FY2020 UPWP includes tasks for two (2) years. For each task the following is provided: 2. required tasks associated work products previous major accomplishments financial participation by funding agencies responsible agencies for completing each task MPO HANDBOOK REQUIRED UPWP WORK ELEMENTS AND COORDINATED FY2019/FY2020 TASKS The UPWP has been revised to compress the duties into fewer tasks, which address the work elements reflected in Section of the MPO Handbook. This has been implemented to better reflect the nature of the tasks and to better manage the funding. The work elements and associated tasks in the OkaloosaWalton TPO s UPWP are as follows: WORK ELEMENT: ADMINISTRATION Tasks required to manage the transportation planning process on a continual basis including program administration, development, review and reporting, anticipated staff development and an annual single audit. For ease of budgeting, fund encumbering, and invoicing, MPOs are highly recommended to include all administrative costs for the entire UPWP in one administrative task (or group of subtasks). Task A.1 TPO Administration The administration section describes task functions required to manage the transportation planning process on a continual basis, including program administration, development, review Page 1

16 and reporting, anticipated staff development and an annual audit as required by 23 C.F.R (c). This task now includes capital purchases, direct expenses, and maintaining TPO files and data. Preparation and maintenance of the UPWP is also in Task A.1. The UPWP section pertains to functions for producing a budget, making necessary modifications and amendments, and monitoring the expenditures and invoicing. Task A.2 Travel This task funds efforts to arrange for and provide reimbursement for travel to training, conferences, meetings, and other activities to support the programs in this work program and to keep staff current with updated trends and technologies. WORK ELEMENT: DATA COLLECTION Tasks to monitor area travel characteristics and factors affecting travel such as socioeconomic, community and land use data, transportation system data, natural, physical, and human environmental concerns and issues. B.1 Transportation Information Management This task includes data collection that is necessary as a supporting element to transportation planning programs and projects. Geographic Information System (mapping) support and Efficient Transportation Decision Making (ETDM), which is used in the early evaluation of projects by FDOT and other agencies is included in this task. WORK ELEMENT: TRANSPORTATION IMPROVEMENT PROGRAM (TIP). Tasks for the development and management of the TIP. C.1 Transportation Improvement Program (TIP) / Project Priorities This task is for work on the annual cycle for the determination of projects for the FDOT work program through development of the Project Priorities and the TIP. WORK ELEMENT: LONG RANGE TRANSPORTATION PLAN (LRTP) Tasks for development of the LRTP. C.2 Long Range Transportation Plan (LRTP) The task includes managing consultants when necessary and overseeing the assembly of data, public input, and travel demand data in developing the LRTP. The LRTP should have a minimum of a 20-year planning horizon and be updated every five years. It should include both long and short-term strategies consistent with federal, state and local goals and objectives. WORK ELEMENT: SPECIAL PROJECT PLANNING Tasks related to non-recurring planning projects or activities that do not fit easily into other categories, e.g., addressing a Federal TMA or FDOT certification finding. D.2 Transportation Project Development/Technical Assistance This task will serve as a place holder for any upcoming special projects with a transportation element requested by local governments or the State of Florida. Page 2

17 R.1 Regional Rural Transportation Planning Regional Transportation Planning - The Northwest Florida Regional TPO and the Bay Gulf Holmes Washington Partnership both have interlocal agreements and structures for the oversight of regionally significant projects in their respective TPO areas. Rural Transportation Planning - Florida has indicated that planning that takes the non-urbanized or rural areas into consideration needs to be incorporated into that metropolitan planning process. The focus areas should be on how the urbanized or metropolitan area benefits from the consideration of the transportation system in the rural areas, hat pockets of population will be brought to the urbanized area due to employment opportunities that create significant corridor use, and what trails are potentially planned in the rural areas that lead to the urbanized area or continue into the urbanized area. WORK ELEMENT: PUBLIC PARTICIPATION Tasks to implement the MPO s public participation program during the development of the UPWP, LRTP, TIP, and other plans and programs as required. C.5 Education, Training, Outreach and Public Engagement All activates outlined in the Public Participation Process Manual are in this task, including Title VI compliance. Management of the WFRPC website has been included in this task as well. WORK ELEMENT: SYSTEMS PLANNING Tasks related to recurring planning studies/projects, such as transit, bike/pedestrian, Transportation Demand Management, or transportation disadvantaged planning. C.3 Transportation Systems This task includes all work related to Transportation System Management (TSM), Congestion Management Process Plan (CMPP), Intelligent Transportation Systems (ITS), Freight Planning, and Air Quality Planning. C.4 Multi-Modal Planning This task includes planning efforts for non-single occupancy travel, including public transportation planning, bicycle and pedestrian planning, as well as planning for the transportation disadvantaged. 3. A CURRENT OVERVIEW OF THE STATUS OF COMPREHENSIVE PLANNING ACTIVITIES Long Range Transportation Plan The current Okaloosa-Walton TPO LRTP was adopted in February of The document has been amended three times since adoption. Bicycle Pedestrian Advisory Committee The Okaloosa-Walton TPO reinstated its Bicycle Pedestrian Advisory Committee per request. The BPAC will be composed of a mix of citizens and professionals who will concentrate on improving both bicycling and pedestrian safety and opportunities within the TPO area. Page 3

18 4. Beal Parkway (from Mary Esther Boulevard to US98) Corridor Management Plan This plan was adopted in IT includes recommendations for safer pedestrian facilities and crossings, lighting, beautification, and operational improvements along the corridor. CURRENT LOCAL AND REGIONAL PLANNING PRIORITIES Okaloosa County Area-wide Traffic Signal System - Operating and maintaining the areawide traffic signal system will decrease traffic delays and improve traffic flow in the county. P.J. Adams Road Improvements - Improvements to P.J. Adams will relieve traffic on SR 85. Okaloosa County has contributed funds for this improvement. Destin Crosstown Connector - The Destin Crosstown Connector improvement will serve local traffic and relieve traffic issues on US 98. Racetrack Road Corridor Management - Types of short term operational improvements including safety components and access management along the Racetrack Road corridor are being looked at in a corridor management plan. A detailed plan will identify the specific improvements which will ultimately be prioritized for funding. Walton County Area-wide Traffic Signal System - Operating and maintaining the areawide traffic signal system will decrease traffic delays and improve traffic flow in the county. 5. US 98 Widening - Six-laning US 98 to 30A in the Sandestin area will improve traffic congestion and traffic flow in this densely populated area of the county. TITLE 23 AND TITLE 49 CHAPTER 53 PUBLIC TRANSPORTATION PLANNING TASKS The following public transportation tasks are planned for FY2019 and FY2020 and can be found in Task C.4 Multi-modal planning: 6. Technical assistance and staff support for public transportation in the Fort Walton BeachNavarre-Wright-Fort Walton Beach UZA Project administration and oversight implementation for remaining JARC and New Freedom funds Development of Transit Asset Management (TAM) Plan AIR QUALITY PLANNING ACTIVITIES Page 4

19 The Okaloosa-Walton TPO is currently in attainment and no non-attainment maintenance is required at this time; however, air quality continued to reported to the TPO and its advisory committees by TPO staff on a quarterly basis. The TPO staff also participated in the Clean Cities Coalition, promoting clean air initiatives and awareness. 7. SOFT MATCH Section 120 of Title 23, U.S.C., permits a state to use certain toll revenue expenditures as a credit toward the non-federal matching share of all programs authorized by Title 23, (except for emergency relief programs) and for transit programs authorized by Chapter 53 of Title 49, U.S.C. This is a soft match provision that allows the federal share to be increased up to 100% to the extent credits are available. The soft match amount being utilized to match the FHWA funding in the UPWP is 18.07% of FHWA program funds for a total of $275, APPROVED INDIRECT COST RATE The approved indirect cost rate is PUBLIC PARTICIPATION PROCESS The Okaloosa-Walton Transportation Planning Organization (O-W TPO) created a Public Participation Plan (PPP) to provide guidelines for achieving optimum engagement of the public when developing major planning documents and programs. Quality public participation is solicited before the planning process begins and continues throughout the process, helping to avoid, minimize and mitigate project impacts while providing the best solutions. The primary goals of the O-W TPO s PPP are to: Inform the public, to the maximum extent possible with available resources, of opportunities to participate in the transportation decision-making process; Involve the public early and often in the transportation planning process; Reach out to the geographical, organizational and demographic communities that compose the TPO planning area to increase the public s opportunity to participate in developing transportation plans and services; and Improve the Public Participation Process Continually identify and implement ways to improve the public participation processes. In addition to providing guidelines for reaching out to the public, the PPP also addresses Title VI and Environmental Justice. Page 5

20 10. FEDERAL AND STATE PLANNING EMPHASIS AREAS STATE PLANNING EMPHASIS AREAS 2018 Rural Transportation Planning MAP-21 is the first federal legislation to define the structure and responsibilities of designated regional transportation planning organizations. Florida Statues also requires coordination with local governments, including those in rural areas. To address this area of emphasis, the TPO will work with FDOT District 3 to incorporate the needs of neighboring rural communities into all appropriate planning efforts. Transportation Performance Measures FHWA has finalized six interrelated performance rules to implement the transportation performance measures framework established by MAP-21 and the FAST Act. The measures are: improving safety maintaining the condition of the infrastructure reducing traffic congestion improving the efficiency of the system and freight movement protecting the environment reducing delays in project delivery State DOTs and MPOs must establish targets for each measure. The new performance measures will be accounted for in the UPWP. The Okaloosa-Walton TPO will address the performance measurements in Tasks C.1, C.2, and C.3. ACES (Automated/Connected/Electric/Shared-Use) Vehicles FHWA says that transportation is in the midst of disruptive change from new technologies (automated and connected vehicles); new institutions (shared mobility firms); and changing attitudes (reduced car ownership). The Okaloosa-Walton TPO will do its part to prepare the region for the upcoming impacts of technology on transportation choices by including advancements in the following documents: LRTP Pedestrian Bicycle Plan Transit Planning Intelligent Transportation Systems Freight Planning There are no Federal Planning Emphasis Areas. Page 6

21 FEDERAL PLANNING FACTORS In December 2015, the Fixing America s Surface Transportation Act (FAST Act) was signed into law. The FAST Act serves as the primary surface transportation legislation and is valid until September 30, The bill identifies ten factors that shall be considered as part of the review of projects and plans. Those factors are as follows: II. ORGANIZATION AND MANAGEMENT TPO STRUCTURE - PARTICIPANTS, ROLES, AND AGREEMENTS The Okaloosa-Walton TPO was established by designation of the governor of Florida and an interlocal agreement in 1981, following the 1980 Census. The TPO Planning Area includes the southern portions of Okaloosa and Walton counties. Crestview and DeFuniak Springs are also included as urban clusters. The current interlocal agreement was approved on February 19, 2015 (Resolution O-W 15-03). Apportionment of membership was approved by the TPO on September 19, 2013, submitted to and approved by the governor in April of 2014, and was used to revise the TPO Interlocal Agreement. This was the result of the 2010 Census and from a request from Walton County to include a Freeport as a representative. According to Section , Florida Statutes, TPO board members shall be local elected officials. The current membership of the Okaloosa-Walton TPO is made up of: Page 7

22 Four (4) members from Okaloosa County Commission Three (3) members from Walton County Commission Three (3) members from Crestview City Council Two (2) members from Fort Walton Beach City Council Two (2) members from Destin City Council One (1) member from Niceville City Council One (1) member from DeFuniak Springs City Council One (1) member from Valparaiso City Council One (1) member from Freeport City Council One (1) member from Mary Esther City Council The TPO maintains several additional agreements. The Transportation Planning Funds Joint Participation Agreement (PL) was updated and executed in May This agreement specifies the requirements for and process of receiving federal planning funds (PL) from Florida. The agreement is signed by the TPO and Department of Transportation. An updated agreement is scheduled to be approved by April The new funding agreement will include all FHWA funds used by the TPO. The Intergovernmental Coordination and Review (ICAR) and Public Transportation Coordination Joint Participation Agreement (JPA) provides a framework for review of federally funded projects in the urbanized area and for incorporating port, aviation, and transit projects into TPO plans. The West Florida Regional Planning Council is the regional clearinghouse for review of federal funds, Okaloosa County is the transit agency, and Okaloosa County and the City of DeFuniak Springs are both airport agencies. Therefore, the agreement is signed by the TPO, FDOT, West Florida Regional Planning Council, Okaloosa County, the City of DeFuniak Springs and Walton County. The agreement was updated and executed on April 15, 2010 and was reaffirmed in The TPO maintains bylaws, which describe the operating procedures for the TPO and its advisory committees. The bylaws were updated and adopted February 20, A Technical Coordinating Committee (TCC) and a Citizens Advisory Committee (CAC) advise the TPO. A Freight Advisory Committee was added in Ad hoc committees to advise the TPO and its staff are formed as needed. Each committee carries out its prescribed tasks and responsibilities at regularly scheduled and, at times, special meetings. Areas addressed by these ad hoc committees in the past included freight mobility, transit, congestion management, corridor management, and an Intelligent Transportation System Working Group. The WFRPC provides the designated professional staff to the Okaloosa-Walton TPO and performs the work required to maintain the continuing, cooperative and comprehensive (3-C) planning process. The WFRPC serves seven (7) counties and is unique in its role in staffing three (3) separate TPOs (MPOs) in West Florida. A staff services agreement between the Okaloosa-Walton TPO and the WFRPC, effective on February 19, 2015, establishes this staffing arrangement. The WFRPC provides an annual audit of all programs and develops an indirect cost rate, which is applied to all program budgets. The indirect cost rate is recognized by the Division of Commerce Economic Development Administration, the cognizant federal agency. The indirect cost rate is.5465 and is approved through the U.S. Economic Development Administration. Page 8

23 State assistance is provided primarily through the FDOT District 3 office and the Milton urban office of the FDOT. Efforts include guidance and supervision of administrative tasks (program management, program development) necessary to carry out the urban transportation planning process in the Florida-Alabama TPO area. Planning support will be provided as project management, allocation and obligation of funds for special projects of the TPO. Technical assistance provided as development of projects in the adopted Long Range Transportation Plan, FSUTMS modeling support, engineering analyses of traffic operations requests to assist the MPO with projects to be scheduled in the Transportation Systems Management Element of the Transportation Improvement Program. The Department will provide annual traffic counts to the TPO and will assist with analysis of data used in planning and project development activities. The FDOT District 3 office provides match for the FTA Section 5305 program for public transportation technical assistance. The TPO receives FDOT District 3 support with data for and output from the regional transportation planning model that covers ten counties in west Florida. The FDOT Bureau of Multi-Modal Systems Planning and Division of Planning and Programming aid with training programs and policy direction to the TPO. Resource agency input on projects is received through the statewide Efficient Transportation Decision Making (ETDM) Process. Federal assistance and coordination are provided through the Federal Highway Administration (FHWA), FTA, and the Environmental Protection Agency (EPA). Input is sought from the US Navy, US Air Force, and Department of Defense due to the significant military presence in the Fort Walton Beach Urbanized Area. Section 1352, Title 31, U.S. Code, requires that no federal appropriated funds may be used for lobbying purposes. Florida Statutes contain a similar requirement for state appropriated funds. The required certification is included in Appendix A to this document. Appendix A of this document contains the assurance that the TPO does not use federal funds for procurement of services from individuals who have been disbarred or suspended in accordance with provisions of 49 CFR Part 29, Subparts A through E. The FTA Section 5305 Grant Application is included in the UPWP. This includes the "Application for Federal Assistance" and associated forms and certifications. TPO BOUNDARIES The Okaloosa-Walton Metropolitan Planning Area (MPA) Boundary has been established by the TPO and approved by the governor. The Okaloosa-Walton Urbanized Area extends into the southern portion of Santa Rosa County to include the communities of Navarre and Navarre Beach. For administrative purposes, the Okaloosa-Walton TPO and Florida-Alabama TPO boundaries remain on the Santa RosaOkaloosa County Line. The TPO boundaries were reviewed and updated based on the 2010 Census during the timeframe of the UPWP. Growth in Okaloosa County, surrounding the municipality of Crestview, is spreading northward. Growth in northern Walton County surrounding DeFuniak Springs is spreading eastward towards the Walton County line. While these northern areas do not meet the criteria for urbanized, the TPO has included the area between Crestview and DeFuniak Springs in the Metropolitan Planning Area (MPA). There is also growth forecasted in south Okaloosa County within the municipality of Niceville. In Walton County, growth is forecasted near the City of Freeport. The TPO will adopt a land use scenario to use as guidance in developing the 2040 Long Range Transportation Plan. The land use allocations for future years will be based on the development trends between 2010 and 2020 in Okaloosa and Walton Counties. Page 9

24 REGIONAL PLANNING Regional planning and coordination of transportation plans is a focus of the Florida Legislature and transportation agencies. Because of the merging of urbanized areas, the Florida-Alabama and OkaloosaWalton TPOs created the Northwest Florida Regional Transportation Planning Organization (RTPO) in 2005 by interlocal agreement. The RTPO meets quarterly or as needed. This regional entity has approved a regionally-significant transportation network, priorities, and bylaws. The RTPO also annually adopts project priorities for the State Transportation Regional Incentive Program (TRIP). The 2005 Florida Legislature created the Northwest Florida Transportation Corridor Authority, an eightcounty authority focused on US 98 and roads that connect to and will supplement capacity on US 98; as well as important evacuation routes. The three (3) TPOs in northwest Florida have coordinated with the authority and provided the adopted long-range transportation plans as reference for its master plan. The authority originally adopted its master plan in A new master plan was adopted by the authority in 2013 and re-adopted in December of However, the Florida Statute Section still states that the board must update the master plan prior to July 1st every year. The Military Growth Advisory Group is the working group for the Northwest Florida Military Sustainability Partnership. The group looks at implementing the recommendations identified in the Joint Land Use Study and in the Comprehensive Tri-County Growth Management Plan (Santa Rosa, Okaloosa and Walton). The Growth Management Plan includes recommendations for improving transportation infrastructure in the three-county region. Page 10

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27 A.1 TPO ADMINISTRATION Purpose: This section includes tasks required to manage the transportation planning process on a continual basis including program administration, development, review, and reporting. This covers staff development and an annual audit as required by 23 C.F.R (c). This task includes time working on the Unified Planning Work Program, capital purchases, direct expenses, and maintaining TPO files. Staff time spent at trainings, conferences and workshops pertaining to this task can be charged to this task. Previous Work Completed: Preparation and distribution of planning documents including bi-monthly agendas and minutes as well as RTPO materials, as needed Technical assistance and preparation of documents for TPO and committee meetings Coordination with federal, state, and local partners Preparation of contracts and agreements Preparation of certification documents Attendance at workshops and training sessions Completion of TPO agreements Submission of UPWP Work Program and Budget to relevant agencies Documentation for quotes was prepared as required Direct expenses included printing, office supplies, notices of public meetings, postage, software licenses and maintenance agreements, and allowable expenses for public involvement expenditures Legal review of documents Required Activities Technical assistance and staff support to TPO and advisory committees Preparation and distribution of TPO and advisory committee agenda packets, meeting minutes, resolutions, plans, documents, etc. Coordination with partner agencies including FDOT, and staff support for joint meetings Preparation and participation in annual Joint State-TPO Certification Preparation and submission of progress reports and invoices Provision of documentation of quotes Review and update of agreements and TPO administrative documents Maintenance of financial records and annual audit Provide indirect cost rate proposal to funding agencies Coordination of travel and participation at general trainings, conferences, and meetings for staff and board, including those of the MPOAC Selection and management of consultant support Maintenance of FY UPWP Create FY2021/FY2022 UPWP Purchase printing and office supplies, IT, finance and administrative expenses, facilities costs, and other allowable expenses Maintain TPO files and records as per applicable retention schedule to include electronic and some hard copy files Use of the WFRPC web address book database to keep TPO and advisory committee member information updated Procurement of equipment as needed Legal review of documents as needed Maintenance of inventory Purchase computers, software and office equipment This Page Amended December 20, 2018 Page 13

28 End product: Completion Date: Responsible Agency: Quarterly Meetings with FDOT, Quarterly FDOT/FHWA FHWA and MPOAC Joint State-TPO Certification January 2019/January 2020 FDOT TPO and Advisory Committee As Scheduled Meetings Responsible Agency: Annual Audit March 2019/March 2020 TPO Indirect Cost Rate Proposal MPOAC and General Meetings, Workshops,Trainings Capital Purchases Maintenance of Financial Records Paid Invoices Spring 2019/Spring2020 As Needed As Needed Ongoing Monthly Maintenance of FY2019/FY2020 As Needed UPWP Inventory Review Spring 2019/Spring 2020 Complete FY2021/FY2022 UPWP Spring 2020 Purchase of Computers, Software and Office Equipment Summer 2018 This Page Amended December 20, 2018 Page 14

29 A.1 TPO Administration Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services None C. Capital Purchases Estimated Budget Detail for FY 2019 FHWA FHWA FTA (PL) (SU) 5305 FTA State FTA Local Trans. Disad. $254,645 $ 43,307 4,330 4,330 - $306,612 Subtotal: $254,645 $0 $ 43,307 $ 4,330 $ 4,330 $0 $306,612 Subtotal: $0 Total Subtotal: $0 D. Other Direct Expenses $87,912 $87,912 Subtotal: $87,912 $87,912 E. Staff Services Fee $79,079 $10,827 $1,083 $1,083 $92,072 Subtotal: $79,079 $10,827 $1,083 $1,083 $92,072 Total: $421,636 $0 $ 54,134 $ 5,413 $ 5,413 $0 $486,596 A.1 TPO Administration Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services Estimated Budget Detail for FY 2020 FHWA FHWA FTA (PL) (SU) 5305 FTA State FTA Local Trans. Disad. $78,491 $ 55,372 $5,537 $5,537 $144,937 Subtotal: $78,491 $0 $ 55,372 $ 5,537 $ 5,537 $0 $144,937 None $0 $0 Subtotal: $0 $0 Total $0 $0 Subtotal: $0 $0 D. Other Direct Expenses $15,000 $15,000 Subtotal: $15,000 $15,000 E. Staff Services Fee $42,895 $30,261 $1,903 $1,903 $76,961 Subtotal: $42,895 $ 30,261 $ 1,903 $ 1,903 $76,961 Total: $136,386 $0 $ 85,632 $ 7,440 $ 7,440 $0 $236,898 This Page Amended December 20, 2018 Page 15

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31 A.2 TRAVEL Purpose: This task covers travel to training, conferences, meetings, and other activities to support and stay up to date on current programs, policies and technologies, in accordance with C.F.R., requiring that it is reasonable, allowable, and participation of the individual s travel is necessary to the Federal award. Previous Work Completed: Travel includes routine trips for TPO meetings and FDOT project meetings as well as to conferences, transportation related meetings and workshops. Required Activities: Communication with FDOT when travel is out of the state of Florida to ensure that travel is consistent with policy/statute Coordination with FDOT regarding travel invoices End product: Completed travel vouchers Disbursement of travel reimbursements, according to FDOT, Federal and WFRPC travel policies Completion Date: Monthly Monthly Responsible Agency: TPO Page 17

32 A.2 Travel Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel None FHWA FHWA FTA (PL) (SU) 5305 Subtotal: $0 Subtotal: $0 See Task A.2 $ 22, $500 $500 $ 28,000 Subtotal: $ 22,000 $5,000 $500 $500 $ 28,000 D. Other Direct Expenses Estimated Budget Detail for FY 2019 FTA State FTA Local Trans. Disad. Total E. Staff Services Fee Subtotal: $0 Subtotal: $0 Total: $22,000 $0 $5,000 $500 $500 $0 $28,000 A.2 Travel Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel None FHWA FHWA FTA (PL) (SU) 5305 Subtotal: $0 $0 $0 $0 $0 $0 $0 Subtotal: $0 See Task A.2 $ 22,000 $5,000 $500 $500 $ 28,000 Subtotal: $ 22,000 $5,000 $500 $500 $ 28,000 D. Other Direct Expenses Estimated Budget Detail for FY 2020 FTA State FTA Local Trans. Disad. Total E. Staff Services Fee Subtotal: $0 Subtotal: $0 Total: $22,000 $0 $5,000 $500 $500 $0 $28,000 Page 18

33 B.1 Transportation Information Management Purpose: Maintain a Geographic Information System (GIS) for the development, collection, and analysis of spatial data and create digital maps to support all aspects of the TPO planning process. Collection of data needed and analysis by the TPO to support its programs and projects is an ongoing effort each fiscal year. Work previously in this task, maintenance of the TPO files and web address book database have been moved to Task A.1. Maintenance of the website has been moved to Task C.5. Staff time spent at trainings, workshops and conferences related to these tasks can be charged to this task. Previous Work Completed: TPO files maintained and reviewed for records retention WFRPC website updated with meeting agendas, action reports, minutes, and presentations Database updated routinely with interested parties, committee members and TPO members information Partnership with FDOT-District 3 Continued partnership in FY2016. ETDM Community Impact Assessment (CIA) Community Profiles and Characteristics completed and initiated for appropriate projects ETDM Completed project review under Environmental Technical Advisory Team (ETAT) and summarized projects as appropriate GIS The GIS Coordinator developed, collected, maintained, and analyzed spatial data to support all aspects of the TPO planning process Required Activities: Develop, collect, analyze, and present spatial data to support all transportation planning projects and programs Educate staff on available GIS resources and participate in local GIS user groups Maintain GIS hardware and software, make recommendations regarding upgrades Maintain spatial data records and the GIS website ETDM - Develop Purpose/Need for any projects the TPO may undertake EDTM - Notify FDOT of any potential projects the TPO would like to study End product: GIS Education Data Development and Maintenance GIS User Groups Map Support for Projects as Needed Develop Purpose/Need for Projects as Needed Notify FDOT of Potential Projects to Study Completion Date: Ongoing Monthly Quarterly Ongoing Ongoing Ongoing Responsible Agency: TPO Page 19

34 B.1 Transporation Information Management Estimated Budget Detail for FY 2019 Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel None FHWA FHWA FTA (PL) (SU) 5305 $18,933 $18,933 Subtotal: $18,933 $0 $0 $0 $0 $0 $18,933 Subtotal: $0 See Task A.2 Subtotal: $0 D. Other Direct Expenses FTA State FTA Local Trans. Disad. Total Subtotal: $0 E. Staff Services Fee $6,397 $6,397 Subtotal: $6,397 $6,397 Total: $25,330 $0 $0 $0 $0 $0 $25,330 B.1 Transportation Information Management Estimated Budget Detail for FY 2020 Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel None FHWA FHWA FTA (PL) (SU) 5305 $21,655 $21,655 Subtotal: $21,655 $21,655 Subtotal: $0 See Task A.2 Subtotal: $0 D. Other Direct Expenses FTA State FTA Local Trans. Disad. Total Subtotal: $0 E. Staff Services Fee $11,835 $11,835 Subtotal: $11,835 $11,835 Total: $33,490 $0 $0 $0 $0 $0 $33,490 This Page Amended December 20, 2018 Page 20

35 C.1 Transportation Improvement Program (TIP)/ Project Priorities Purpose: The annual cycle for determination of projects for the FDOT work program is included in the TIP and the Project Priorities. Staff time spent at trainings, conferences, and workshops pertaining to this task can be charged to this task. Previous Work Completed: The FY TIP was adopted in June 2017 and FY TIP was adopted in June 2018 The following FY TIP amendments were completed: Antioch Road Widening US 331 Landscaping South Avenue/Pocahontas Avenue Sidewalks Administrative Modifications also occurred as well as assisting FDOT in the Design Plan review process by distributing them to the TPO and advisory committees for review and comment. The following FY TIP amendment was completed: Capital funds for bus and bus related facilities for fixed route bus service in Okaloosa County. Administrative Modifications also occurred as well as assisting FDOT in the Design Plan review process by distributing them to the TPO and advisory committees for review and comment. The FY Project Priorities document was adopted in September 2016 The FY Project Priorities document was adopted in July 2017 Performance Measure Targets for Safety Measures were adopted on February 22, Interactive TIP tool completed Required Activities: Public Involvement and adoption of FY Project Priorities Adoption of FY Transportation Improvement Program Adoption of Targets for System Performance Measures, Bridge Measures, and Pavement Measures by November 16, End product: Completion Date: FY Project Priorities September 2018 FDOT FY Tentative December 2018 Work Program FY Transportation June 2019 Improvement Program FY Project Priorities September 2019 FDOT FY Tentative December 2019 Work Program FY Transportation June 2020 Improvement Program Amendments, Modifications and As necessary Performance Measures Interactive TIP Tool by Spring 2019/Spring 2020 consultant Adoption of Performance By November 16, 2018 Measures Targets Public Involvement and adoption of FY Project Priorities Adoption of FY Transportation Improvement Program Amendments and Modifications as requested. Any Amendments/Adoption after May 27, 2018 need to address requirements for Performance Measures Responsible Agency: TPO and FDOT Page 21

36 C.1 Transportation Improvement Program (TIP)/ Project Priorities Estimated Budget Detail for FY 2019 Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel FHWA FHWA FTA (PL) (SU) 5305 $15,613 $15,613 Subtotal: $15,613 $ 15,613 None $ 3,500 $3,500 Subtotal: $ 3,500 $ 3,500 See Task A.2 Subtotal: $ - D. Other Direct Expenses FTA State FTA Local Trans. Disad. Total Subtotal: $ - E. Staff Services Fee $5,632 $5,632 Subtotal: $5,632 $ 5,632 Total: $24,745 $0 $0 $0 $0 $0 $24,745 C.1 Transportation Improvement Program (TIP)/ Project Priorities Estimated Budget Detail for FY 2020 Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel FHWA FHWA FTA (PL) (SU) 5305 $9,944 $9,944 Subtotal: $9,944 $ 9,944 None $ 3,500 $3,500 Subtotal: $ 3,500 $ 3,500 See Task A.2 Subtotal: $ - D. Other Direct Expenses FTA State FTA Local Trans. Disad. Total Subtotal: $ - E. Staff Services Fee $ 5,435 $5,435 Subtotal: $5,435 $ 5,435 Total: $18,879 $0 $0 $0 $0 $0 $18,879 This Page Amended December 20, 2018 Page 22

37 C.2 Long Range Transportation Plan (LRTP) Purpose: To maintain the TPO s LRTP, confirm its validity and its consistency with current and forecasted transportation and land use conditions and trends, and to extend the forecast period. This adheres to the continuing, cooperative, and comprehensive planning requirements. 23 Code of Federal Regulation , states that a long-range transportation plan shall be reviewed and updated at least every four years in air quality non-attainment areas and at least every five years in air quality attainment years. The Okaloosa-Walton TPO continues to be in attainment. Time spent at trainings, workshops and conferences related to this task can be charged to this task. Previous Work Completed: Steering Committee meetings 2040 Needs Assessment Report (August 2016) Evaluation Criteria (August 2016) Cost Feasible Plan (February 2017) Reviewed Project Priorities to ensure consistency with 2035 and 2040 LRTP (Summer 2016/Summer 2017) Attended transportation model training and conferences Attended Model Task Force and FSUTMS User Group meetings Reviewed progress of new federal transportation bill Amended LRTP (February 2017/December 2017) Performance Measure Targets for Safety Measures were adopted on February 22, Required Activities: Attend training Attend Florida Transportation Model Task Force Meeting and participate in Conference Calls. Adoption of targets for System Performance Measures; Bridge Measures; and Pavement Measures by November 16, 2018 Develop 2045 LRTP Public Involvement Plan Develop Budget and Scope of Services for 2045 Long Range Transportation Plan Amendments as requested. Any amendments after May 27, 2018 need to address requirements for Performance Measures Assist with the planning, development, and advancement of autonomous vehicles within the region and necessary infrastructure to prepare for their implementation through the LRTP update. Review Federal Legislation Review Project Priorities to ensure consistency with LRTP Issue Notice to Proceed for 2045 LRTP End Product: Public Involvement Plan Summer/Fall 2018 Budget and Scope of Services Spring 2020 Amendments and Performance As Necessary Measures Attend Trainings As Necessary Attend Task Force As Scheduled Meetings/Conference Calls Review Project Priorities Summer 2019/Summer 2020 Notice to Proceed Summer 2020 Responsible Agency: TPO Page 23

38 C.2 Long Range Transportation Plan (LRTP) Estimated Budget Detail for FY 2019 Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel FHWA FHWA FHWA FTA (PL) (SU) LRTP 5305 $16,215 $16,215 Subtotal: $16,215 $16,215 None $ - $ - Subtotal: $ - $ - $ - See Task A.2 Subtotal: $ - D. Other Direct Expenses FTA State FTA Local Trans. Disad. Total Subtotal: $ - E. Staff Services Fee $5,100 $5,100 Subtotal: $5,100 $5,100 Total: $21,315 $0 $0 $0 $0 $0 $0 $21,315 C.2 Long Range Transportation Plan (LRTP) Estimated Budget Detail for FY 2020 Budget Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel Budget Category FHWA FHWA FHWA FTA (PL) (SU) LRTP 5305 $20,912 $ 20,912 Subtotal: $20,912 $ 20,912 None $ 317,660 $ 317,660 Subtotal: $ 317,660 $ 317,660 See Task A.2 Subtotal: $ - D. Other Direct Expenses FTA State FTA Local Trans. Disad. Total Subtotal: $ - E. Staff Services Fee $0 $11,428 $ 11,428 Subtotal: $0 $11,428 $ 11,428 Total: $0 $0 $350,000 $0 $0 $0 $0 $350,000 This Page Amended December 20, 2018 Page 24

39 C.3 Transportation Systems Purpose: The purpose of the Transportation Systems task is to identify improvements to the existing system, plan for the use of advanced information technology, integrate freight planning, and to maintain transportation conformity by reporting on air quality in the region. Staff attendance at trainings, workshops and conferences regarding this task can be charged to this task. Previous Work Completed: Updated Transportation Systems Management (TSM) criteria and developed projects Adopted TSM Priorities Developed Congestion Management Level of Service (LOS) tables Adopted Congestion Management Process (CMP) Plan Provided a report to the TPO on Regional ITS Plan implementation Attended ITS/Traffic Signal Timing Subcommittee Work Group meetings Monitored Freight Performance Measures Attended MPOAC Freight Committee meetings Attended FDOT District 3 and Statewide Freight Advisory Committee meetings Reported air quality of ground level ozone to the TPO and advisory committees Conducted education outreach on air quality and alternative fuels at multiple events Completed draft application for designation as Clean Cities Coalition (Department of Energy) Requested Congestion Mitigation Air Quality (CMAQ) funds to support air quality planning and alternative fueling infrastructure (FY2016) Conducted fleet assessment per Department of Energy (DOE) guidelines (FY2016) Required Activities: FY2019 TSM criteria and projects FY2019 TSM priorities FY2019 Congestion Management LOS tables FY2019 Congestion Management Process (CMP) Plan Regional ITS and ATMS Plan Implementation Monitor Performance Measures Attend monthly ITS Working Group Attend Freight Advisory Committee Preparation though training-planning for Autonomous/Connected/Electric/Shared Use (ACES) Vehicles Traffic Management Center Subcommittee commencement FY2020 TSM criteria and projects FY2020 TSM priorities FY2020 Congestion Management LOS tables FY2020 Congestion Management Process (CMP) Plan Air quality technical assistance and staff support to TPO and advisory committees Report air quality status on quarterly basis to TPO Air quality and alternative fuels related educational outreach ITS Coordination between counties and TPOs (Florida-Alabama TPO) Create and submit required Clean Cities Coalition reports Coordinate with Clean Cities Coalition members through telephonic and written correspondence Maintain Clean Cities Coalition Website End Product: Completion Date: TSM Projects As Needed TSM Project Criteria Summer 2019/Summer 2020 TSM Priorities Summer 2019/Summer 2020 LOS Tables Fall 2019/Fall 2020 CMP Update Fall 2019/Fall 2020 Responsible Agency: TPO Page 25

40 Report on Regional ITS and ATMS Plan As Needed implementation Monitor and Report on Performance Measures Ongoing Responsible Agency: TPO MPOAC Freight Advisory Committee As Needed Freight Advisory Committee Quarterly Air Quality Status Report Quarterly Air Quality/Alternative Fuels educational outreach As Needed Traffic Management Center Sub-Committee Begin September 2018, Quarterly and as needed Attend ITS Working Group Monthly ITS Coordination As Needed Clean Cities Coalition Reports Quarterly Coordination with Clean Cities Coalition Members As Needed Maintenance of Clean Cities Coalition Website As Needed Attend webinars and trainings related to ACES As Scheduled/Available Page 26

41 C.3 Transportation Systems Estimated Budget Detail for FY 2019 Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel None FHWA FHWA FTA (PL) (SU) 5305 $12,243 $12,243 Subtotal: $12,243 $12,243 Subtotal: $0 See Task A.2 Subtotal: $0 D. Other Direct Expenses FTA State FTA Local Trans. Disad. Total Subtotal: $0 E. Staff Services Fee $3,803 $3,803 Subtotal: $3,803 $3,803 Total: $16,046 $0 $0 $0 $0 $0 $16,046 C.3 Transportation Systems Estimated Budget Detail for FY 2020 Budget Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel Budget Category None FHWA FHWA FTA (PL) (SU) 5305 $19,213 $19,213 Subtotal: $19,213 $19,213 Subtotal: $0 See Task A.2 Subtotal: $0 D. Other Direct Expenses FTA State FTA Local Trans. Disad. Total Subtotal: $0 E. Staff Services Fee $10,500 $10,500 Subtotal: $10,500 $10,500 Total: $29,714 $0 $0 $0 $0 $0 $29,714 This Page Amended December 20, 2018 Page 27

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43 C.4 Multi-modal Planning Purpose: This task includes planning for all non-single occupancy travel: public transportation, transportation disadvantaged and pedestrian/bicycle planning. Staff time spent at trainings, workshops and conferences regarding this task can be charged to this task. FTA Carryforward funds for FY 2017 equal $164,000 and $178,616 for FY Previous Work Completed: Public Transportation: Quarterly reports Grant payment to subrecipients Migration of grant data and reporting from TEAM to Trams Co-management of major update of Transportation Disadvantaged Plan (TDP) Participation in Gulf Coast Rail Working Group Disadvantaged Business Enterprise (DBE) reporting Transportation Disadvantaged: Okaloosa County Transportation Disadvantaged Coordinating Board satisfied all state required duties and tasks Walton County Transportation Disadvantaged Coordinating Board satisfied all state required duties and tasks Minor update to Okaloosa County Transportation Disadvantaged Service Plan approved May 2017 Minor update to Walton County Transportation Disadvantaged Service Plan approved May 2017 Pedestrian/Bicycle Planning: Transportation Alternatives Program (TAP) criteria updated TAP process administered Bike events held FDOT Work Program review Required Activities: Public Transportation: Technical assistance and staff support for public transportation in the Fort Walton Beach, FL UZA Assist Okaloosa County public transportation in development of performance measures Assist Okaloosa County public transportation with Transit Asset Management Plan Establish routine coordination with Okaloosa county (public transportation) Working with transit and local governments to prepare for ACES vehicle impacts Travel to trainings, workshops, conferences Presentations at meetings and workshops Transportation Disadvantaged: Quarterly LCB meetings Complete Okaloosa and Walton County TDSPs Complete quarterly progress reports Attend trainings Complete Actual Expenditures Report (AER) Review Annual Operating Report (AOR) Approve evaluation Hold public hearings Update bylaws for approval Grievance procedures for approval Pedestrian/Bicycle Planning TA Set Aside Criteria Updated Bike Facilities Map TA Set Aside projects ranked/submitted Bike events FDOT Work Program review Attendance at Okaloosa and Walton Community Traffic Safety Team (CTST) meetings Develop Regional Bicycle Pedestrian Advisory Committee Page 29

44 End Product: Completion Date: Public Transportation Project Priorities September 2018/September 2019 Public Transportation TIP June 2019/June 2020 Public Transportation staff travel As Needed to trainings, workshops, conferences Assist Okaloosa County public October 2018 transportation with Performance Measures Coordination with Okaloosa Quarterly or as Needed County (public transportation) Assist with Transit Asset October 2018 Management Plan Local Coordinating Board Quarterly Meetings TD Quarterly Reports Quarterly Bylaws approved Summer 2019/Summer 2020 Grievance Procedures Summer 2019/Summer 2020 Approved AER Completed Fall 2019/Fall 2020 Training Completed Fall 2019/Fall 2020 AOR Reviewed (Okaloosa Fall 2019/Fall 2020 Responsible Agency: County) AOR Reviewed (Walton County) Fall 2019/Fall 2020 TPO Evaluations Approved Winter 2019/Winter 2020 Okaloosa County TDSP Spring 2019/Spring 2020 Approved Walton County TDSP Approved Spring 2019/Spring 2020 Okaloosa County TD Public Spring 2019/Spring 2020 Hearing Held Walton County TD Public Spring 2019/Spring 2020 Hearing Held Bike Facilities Map Updated As Needed Ped/Bike Plan Completed Fall 2018 TA Set Aside Criteria Updated As Needed TA Set Aside Projects Ranked April 2019/April 2020 Bike Events Held As Scheduled Attendance at Okaloosa and As Scheduled Walton County CTST Meetings Regional Bicycle Pedestrian Advisory Committee Winter 2018 Page 30

45 C.4 Multi-Modal Planning Estimated Budget Detail for FY 2019 Budget Category Budget Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel FHWA FHWA FTA FTA State FTA Local FTA 5316 & 5317 Trans. Disad. (PL) (SU) 5305 $13,670 $ 62,327 6,233 6,233 35,471 $123,934 Subtotal: $13,670 $0 $ 62,327 $ 6,233 $ 6,233 $ - $ 35,471 $123,934 None - - $0 Subtotal: $ - $ - $ - $0 See Task A.2 $0 Subtotal: $0 D. Other Direct Expenses E. Staff Services Fee Subtotal: $0 $4,154 $15,582 $1,558 $1,558 $0 $8,868 $31,720 Subtotal: $4,154 $15,582 $1,558 $1,558 $0 $8,868 $31,720 Total Total: $17,824 $0 $ 77,909 $ 7,791 $ 7,791 $0 $44,339 $155,654 $0 C.4 Multi-Modal Planning Estimated Budget Detail for FY 2020 Budget Category A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel Budget Category Description $8,969 $ 58,318 5,832 5, $107,621 Subtotal: $8,969 $0 $ 58,318 $ 5,832 $ 5,832 $ - $ 28,671 $107,621 None $0 Subtotal: $0 See Task A.2 $0 Subtotal: $0 D. Other Direct Expenses E. Staff Services Fee FHWA FHWA FTA FTA State FTA Local FTA 5316 & 5317 Trans. Disad. (PL) (SU) 5305 Subtotal: $0 $4,902 $31,871 $3,187 $3,187 $0 $15,668 $58,815 Subtotal: $4,902 $31,871 $3,187 $3,187 $0 $15,668 $58,815 Total Total: $13,871 $0 $90,188 $9,019 $9,019 $0 $44,339 $166,436 $0 This Page Amended December 20, 2018 Page 31

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47 C.5 Education, Training, Outreach and Public Engagement Purpose: The purpose of this task is to implement the Public Participation Process (PPP) as described in the PPP Plan. The PPP seeks to educate and inform the public about the urban transportation planning process; increase the public s awareness of and input to transportation plans and programs and use public input as a factor in decision making. Participation by various interest groups is encouraged to bring persons with a variety of socio-economic situations, elderly, disadvantaged, and minority populations into the planning process. A goal is to maintain the education/information level of committee members and the public, so that informed decisions can be made. Public Involvement also includes developing procedures to evaluate the impacts of transportation plans and projects on human communities and the environment and maintenance of the website and social media material. Staff attendance at trainings, workshops and conferences regarding this task can be charged to this task. Previous Work Completed: Publicize TPO Activities Public notices developed for TPO meetings and workshops, mass s prepared for TPO members, advisory committees, and interested parties. WFRPC website used to maintain a meeting calendar Educate TPO Members and Others Assisted with resources for one-on-one orientation for TPO members, new advisory committee members, elected officials and citizens Outreach to Traditionally Underserved Populations Networked with individuals from various community groups, including, but not limited to those with ties to schools, churches, and homeowner associations Presentations made to community and special interest groups, making sure to reach the traditionally underserved populations when possible Public Participation Process Assessments and Quarterly Reporting Completed quarterly reports and held Public Participation Process assessments as appropriate Reports provided to FDOT and FHWA Title VI Hosted a panel that included Title VI as a tool at transportation symposium Required Activities: Update Public Participation Process Plan Public outreach Assess public involvement efforts Title VI compliance/training Title VI Plan Update Collaborate with civic and community groups about the transportation planning process Host Transportation Symposium to include facility rental, securing speakers, and education and education and training materials Prepare TPO orientation packages Promote TPO activities in monthly newsletter Update and create web pages as needed. Post TPO meeting agendas, minutes, actions reports and presentation files as needed Maintain all aspects of social media presence RFP for new website to include ADA Compliance Page 33

48 End Product: Update Public Participation Process As Needed Plan TPO orientation packages prepared As Needed Assessments of outreach efforts Ongoing Title VI Compliance/Training Spring th Emerald Coast Transportation November 1-2, 2018 Symposium Website Spring 2019 Website pages created As Needed Social media maintained As Needed Public Outreach Ongoing Collaborate with Civic Groups Ongoing Create and Distribute Newsletter Monthly Responsible Agency: TPO Page 34

49 C.5 Education, Training, Outreach and Public Engagement Estimated Budget Detail for FY 2019 Budget Category Budget Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel FHWA FHWA FTA (PL) (SU) 5305 $72,754 $72,754 Subtotal: $72,754 $72,754 7,200 $7,200 Subtotal: $7,200 $7,200 See Task A.2 Subtotal: $0 D. Other Direct Expenses E. Staff Services Fee FTA State FTA Local Trans. Disad. Total 2,500 $2,500 Subtotal: $2,500 $2,500 $23,905 $23,905 Subtotal: $23,905 $23,905 Total: $106,359 $0 $0 $0 $0 $0 $106,359 C.5 Education, Training, Outreach and Public Engagement Estimated Budget Detail for FY 2020 Budget Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel Budget Category FHWA FHWA FTA (PL) (SU) 5305 $59,466 $59,466 Subtotal: $59,466 $59,466 Subtotal: $0 $0 See Task A.2 Subtotal: $0 D. Other Direct Expenses E. Staff Services Fee FTA State FTA Local Trans. Disad. Total 2,500 $2,500 Subtotal: $2,500 $2,500 $32,498 $32,498 Subtotal: $32,498 $32,498 Total: $94,465 $0 $0 $0 $0 $0 $94,465 $0 This Page Amended December 20, 2018 Page 35

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51 D.1 Corridor Management Planning Purpose: The purpose of this task is to provide short term solutions for segments of roadways that demonstrate a need for improvements. The improvements should assist with traffic management, safety, and performance of the roadway. Previous Work Completed: Beal Parkway Corridor Management Plan Required Activities: Complete the Beal Parkway Corridor Management Plan End product: Completion Date: Responsible Agency: Beal Parkway CMP Summer 2018 TPO Page 37

52 D.1 Corridor Management Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel FHWA FHWA FTA (PL) (SU) 5305 $3,263 $3,263 Subtotal: $3,263 $0 $0 $0 $0 $0 $3,263 None $0 Subtotal: $0 $0 See Task A.2 Subtotal: $0 D. Other Direct Expenses Estimated Budget Detail for FY 2019 FTA State FTA Local Trans. Disad. Total Subtotal: $0 E. Staff Services Fee $1,051 $1,051 Subtotal: $1,051 $1,051 Total: $4,314 $0 $0 $0 $0 $0 $4,314 D.1 Corridor Management Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel FHWA FHWA FTA (PL) (SU) 5305 $4,410 $4,410 Subtotal: $4,410 $0 $0 $0 $0 $0 $4,410 None $ - Subtotal: $0 $0 $0 See Task A.2 Subtotal: $0 D. Other Direct Expenses Estimated Budget Detail for FY 2020 FTA State FTA Local Trans. Disad. Total Subtotal: $0 E. Staff Services Fee $2,410 $0 $2,410 Subtotal: $2,410 $0 $2,410 Total: $6,820 $0 $0 $0 $0 $0 $6,820 This Page Amended December 20, 2018 Page 38

53 D.2 Transportation Project Development / Technical Assistance Purpose: Assist local governments with technical assistance, transportation development initiatives, feasibility studies, and projects determined to be in support of the transportation system. This task may utilize the TPO s General Planning Consultant. Staff time spent at trainings, workshops and conferences pertaining to this task can be charged to this task. Previous Work Completed: This is a new task. Required Activities: Seek out opportunities with local governments and FDOT to assist with transportation plans and projects where TPO staff may be utilized. Assist with opportunities to develop and advance the region s critical transportation infrastructure as identified and outlined in the Comprehensive Economic Development Strategy (CEDS), and to assist in the implementation of the transportation elements outlined in the CEDS. End product: Completion Date: Crestview Bypass Feasibility Study Summer 2019 Planning Projects to be Determined To Be Determined Responsible Agency: TPO Page 39

54 D.2 Transportation Project Development/Technical Assistance Estimated Budget Detail for FY 2019 Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel None FHWA FHWA FTA (PL) SA 5305 $5,103 $5,103 Subtotal: $5,103 $0 $0 $0 $0 $0 $5,103 Subtotal: See Task A.2 Subtotal: D. Other Direct Expenses FTA State FTA Local Trans. Disad. Total Subtotal: E. Staff Services Fee $1,732 $1,732 Subtotal: $1,732 $1,732 Total: $6,835 $0 $0 $0 $0 $0 $6,835 D.2 Transportation Project Development/Technical Assistance Estimated Budget Detail for FY 2020 Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel None FHWA FHWA FTA (PL) SA 5305 $29,002 $29,002 Subtotal: $29,002 $0 $0 $0 $0 $0 $29,002 Subtotal: See Task A.2 Subtotal: D. Other Direct Expenses FTA State FTA Local Trans. Disad. Total Subtotal: E. Staff Services Fee $15,849 $0 $15,849 Subtotal: $15,849 $0 $15,849 Total: $44,851 $0 $0 $0 $0 $0 $44,851 This Page Amended December 20, 2018 Page 40

55 R.1 Regional and Rural Transportation Planning Purpose: Rural Transportation Planning - Florida has indicated that planning that takes the non-urbanized or rural areas into consideration needs to be incorporated into that metropolitan planning process. The focus areas should be on how the urbanized or metropolitan area benefits from the consideration of the transportation system in the rural areas, that pockets of population will be brought to the urbanized area due to employment opportunities that create significant corridor use, and what trails are potentially planned in the rural areas that lead to the urbanized area or continue into the urbanized are. Regional Transportation Planning - The Northwest Florida Regional TPO and the Bay Gulf Holmes Washington Partnership both have interlocal agreements and structures for the oversight of regionally significant projects in their respective TPO areas. Previous Work Completed: Prepared for and staff the Northwest Florida Regional TPO. The board met to review and rank Transportation Regional Incentive Program Projects and submitted the ranking to FDOT. Required Activities: Rural Transportation Planning Reach out to the WFRPC, which covers all rural areas adjacent to the TPO boundaries, to request information on projects/ situations in the rural areas, that affect the urbanized areas such as new road projects, employment attractors or trails Regional Transportation Planning Attend Northwest Florida Regional Transportation Authority meetings and coordinate efforts Have at least one Regional TPO or Partnership meeting to per year to review and approve Transportation Regional Incentive Program projects and requests for Regional Network Map additions Coordinate with military bases in the region and incorporate their transportation goals in TPO plans. Produce a regional/rural Transportation Plan that focuses on existing urbanized areas and how the rural areas affect them. Boundaries and census updates will be considered as well as expected changes to communities in the region. The GPC will be used to produce this task. End product: Report to WFRPC on Relationship between rural and Urbanized Areas TRIP Applications Ranked and Submitted Attend Northwest Florida Regional Transportation Authority Meetings Coordinate Efforts with Northwest Florida Regional Transportation Corridor Authority Rural/Regional Transportation Plan Produced Northwest Florida Regional TPO meetings held Completion Date: September 2019/September 2020 March 2019/March 2020 As Scheduled Ongoing Summer 2019 Spring 2019/Spring/2020 at a minimum Responsible Agency: TPO Page 41

56 R.1 Regional and Rural Transportation Planning Estimated Budget Detail for FY 2019 Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel FHWA FHWA FTA (PL) (SU) 5305 $29, $29,714 Subtotal: $29,714 $0 $0 $0 $0 $0 $29,714 $ 18,000 $18,000 Subtotal: $18,000 $0 $0 $0 $0 $0 $18,000 See Task A.2 $0 Subtotal: $0 $0 $0 $0 $0 $0 $0 D. Other Direct Expenses E. Staff Services Fee FTA State FTA Local Trans. Disad. Total Subtotal: $0 $0 $0 $0 $0 $0 $0 $8,591 $8,591 Subtotal: $8,591 $0 $0 $0 $0 $0 $8,591 Total: $56,305 $0 $0 $0 $0 $0 $56,305 $0 R.1 Regional Rural and Transportation Planning Estimated Budget Detail for FY 2020 Budget Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel Budget Category FHWA FHWA FTA (PL) (SU) 5305 $33,841 $33,841 Subtotal: $33,841 $0 $0 $0 $0 $0 $33,841 Subtotal: $0 $0 $0 $0 $0 $0 $0 See Task A.2 $0 Subtotal: $0 $0 $0 $0 $0 $0 $0 D. Other Direct Expenses E. Staff Services Fee FTA State FTA Local Trans. Disad. Total Subtotal: $0 $0 $0 $0 $0 $0 $0 $18,494 $0 $18,494 Subtotal: $18,494 $0 $0 $0 $0 $0 $18,494 Total: $52,335 $0 $0 $0 $0 $0 $52,335 $0 $0 This Page Amended December 20, 2018 Page 42

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70 Section 5305(d) Approved Project Budget for FFY19 (total dollars) Technical Classifications: Program Support and Administration General Development and Comprehensive Planning Long Range Transportation Planning: System Level Long Range Transportation Planning: Project Level Short Range Transportation Planning Transportation Improvement Program Coordination of Non-Emergency Human Service Transportation Participation of Transit Operators in Metropolitan Planning Planning for Transit Systems Management/Operations to Increase Ridership Support Transit Capital Investment Decisions through Effective Systems Planning Incorporating Safety & Security in Transportation Planning Other Activities $ 8,801 8,801 8,801 4,400 22,001 22,001 13,201 Total Net Project Cost $ 88,006 Accounting Classifications Personnel Fringe Benefits Travel Equipment Supplies Contractual Other Indirect Charges $ 35,067 10,520 1,000 1,000 16,258 24,161 Total Net Project Cost $ 88,006 Fund Allocations MPO Activities Transit Operator Activities State and/or Local Agency Activities $ 88,006 Accounting Classification FPC P-2 02 Total Net Project Cost Federal Share (80%) Local Share (20%) Description Technical Studies - Planning $ $ $ Amount 70,405 17,601 $ 88,006 88,006 Page 56

71 Section 5305(d) GMIS Planning Line Item Codes FFY19 (FTA Funds Only) Technical Classifications: Program Support and Administration General Development and Comprehensive Planning Long Range Transportation Planning: System Level Long Range Transportation Planning: Project Level Short Range Transportation Planning Transportation Improvement Program Coordination of Non-Emergency Human Service Transportation Participation of Transit Operators in Metropolitan Planning Planning for Transit Systems Management/Operations to Increase Ridership Support Transit Capital Investment Decisions through Effective Systems Planning Incorporating Safety & Security in Transportation Planning Other Activities $ 7,041 7,041 7,041 7,041 3,520 17,601 17,601 Total Net Project Cost $ 70,405 Accounting Classifications Personnel Fringe Benefits Travel Equipment Supplies Contractual Other Indirect Charges $ 28,054 8, ,006 19,329 Total Net Project Cost $ 70,405 Fund Allocations MPO Activities Transit Operator Activities State and/or Local Agency Activities $ 70,405 Total Net Project Cost $ 70,405 Page 57

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73 Comments Received On Draft Page 59

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75 Okaloosa Walton FY19 & 20 UPWP Comments 3/13/2018 o General comment: references to Annual activities should list a calendar quarter or season. This has been addressed where appropriate. o Resolution page: add FTA and DEO as reviewing agencies, correct reference to FL-AL TPO. This has been addressed. o FDOT D3 will provide updated Cost Analysis Certification for Final UPWP. This has been received and incorporated. o Table of Contents: remove Joint Certification Item. This has been addressed. o p. 2: consider renaming task D.2 to more accurately reflect the transportation efforts related to the task. This has been addressed. o p. 4: Section 5 should the reference to the FL-AL UZA also include O-W. This has been corrected. o p. 6: Section 10 update language in second paragraph to reflect regional needs identified in the State PEAs. This has been addressed. o p. 9: FDOT D3 will provide additional language to cover the Department s assistance to the TPOs. The language has been received and incorporated into the document. o p. 12: Task A.1 update end product to add January 2020 Joint Certification. This has been addressed. o p. 16: Task C.1 DTS activities are referenced in this task, but no funds are allocated under the consultant section in the funding tables. This has been addressed. o p. 18: Task C.3 required activities and end products related to a TMC have been added, is this the cause of the increase in the task estimate? Has this become a priority for the TPO and can these funds be expended timely considering the status of the development of a TMC plan? A TMC subcommittee has been added. The Regional TMC effort has been removed. Page 61

76 o p. 20: Task C.4 Public Transportation required activities and end products, funded through 5305, should include reference to travel, training and attendance/presentations at meetings, workshops, etc. This has been addressed. o p. 22: Task C.5 please clarify anticipated date for next Transportation Symposium, is the Symposium preparation the cause of the increase in this project task? The Transportation Symposium has been scheduled for November 1 and 2, Other tasks related to the website maintenance ahs been moved to Task C.5. The name of the task has slightly changed. o p. 23: Task D.2 consider renaming this task to more accurately reflect the transportation development activities you outline in the task. In the purpose section of the task, correct reference to Economic Development to Transportation Development. Clarify in the required activities section that you are assisting in the implementation of the Transportation (Infrastructure) related strategies of the CEDS plan. Clarify reference to engineering support. Engineering support has been removed. The name of the task has been modified and the activities have been modified to reflect these comments and the task s intent. o p. 24: Task R.1 clarify in the purpose section of the task this is for the rural areas impacted by the TPO planning efforts, remove reference to FDOT rural work program efforts and clarify it is in support of the State Planning Emphasis Area efforts. The purpose and work for this task have been refocused to the Regional TPO and where projects that proceed from the urbanized areas into the rural areas may exist. o p. 48: Funding Table C.3 please clarify/justify the increase in this task. This task has combined ITS, TSM, Air Quality and Freight. o p. 50: Funding Table C.5 please clarify/justify the increase in this task. The task has combined Bike/Ped, Public Transportation and Transportation Disadvantaged. Central Office Comments o The UPWP does not need to include the MPOs Certification Statement. This has been removed. o Please ensure that the MPO uses the revised Cost Analysis Certification in their final UPWP. This form is available at the following link: This has been included. Page 62

77 Recommendationo An interactive table of contents, or section index would be very helpful to navigate the UPWP. This was not revised. Staff Comments: Include the statement Staff time spent at trainings, workshops, and conferences regarding this task can be charged to this task in the Purpose section of each applicable task. This has been included. Page 63

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79 Federal Highway Administration Federal Transit Administration Florida Division Office Region 4 Office 3500 Financial Plaza, Suite Peachtree St, NW, Suite 1400 Tallahassee, Florida Atlanta, Georgia (850) (404) Planning Comments Document Name: 2018/ /20 Draft Unified Planning Work Program MPO: Okaloosa-Walton TPO Date of Document: February 20, 2018 Date Received: February 20, 2018 Date Reviewed: March 20, 2018 District: 3 Reviewed by: Danielle Blackshear, Richelle Gosman COMMENTS: Page # Comment Type Comment Description If planning activities are proposed for funding under the 49 USC 5307 program or any other FTA program, please ensure they are listed and programmed in the UPWP. (FTA Circular E, p. IV-1) General General General FTA Region IV FTA Region IV FTA Region IV Carryforward for FTA is: FY 2016 $46.34, FY 2017 $90,010, FY 2018 $90,497. Planning activities will include assisting the transit agency with performance measures and coordination with the transit agency for assistance with planning activities. If funding is being carried over from the prior-year UPWP, carryover amounts should be listed in the document. (FTA Circular C (p. II-4, item e)) See above and in Task C.4 (Multi-Modal Planning. If the programmed 5305(d) funds are estimates, coordination with the State DOT may be required for UPWP modification or amendment after the release of the FTA FY18 Apportionment Notice. The TPO will modify or amend the UPWP should estimates change or should more accurate cost estimates be available. Introduction Editorial It would improve readability if the tasks in each work element were listed in alphabetical/numeric order and did not have the same letters as other tasks. For example, the TIP, LRTP, Public Participation, and Systems Planning work elements all have C tasks. And while Public Participation is listed before Systems planning, PP has task C.5 and SP has tasks C.3 and C.4. This is confusing and it makes it seem as though all the C tasks should be grouped under one Work Element. The A tasks are administrative, the B tasks are data-related, the C tasks are operational, and the D tasks are special projects. The revision of task names, numbers or letters was not made. Page 5 Editorial The current PPP, which was adopted in June 2017 and is reviewed each year as part of the four-year certification process conducted by the Federal Highway Administration (FHWA) and Federal Transit Page 65