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1 City of Madison City of Madison Madison, WI Master File Number: File ID: File Type: Resolution Status: Items Referred Version: 1 Reference: Controlling Body: FINANCE File Created Date : 05/11/2017 File Name: Create a 1.0 FTE Clerk Typist 1 Library (CG 32-01) position within the Library budget. Final Action: Title: Create a 1.0 FTE Clerk Typist 1 - Library (CG 32-01) position within the Library budget. Sponsors: Paul R. Soglin Attachments: BOE Memo Clerk Typist 1 Library.pdf Author: Julie Trimbell, Human Resources Analyst. Entered by: dnettum@cityofmadison.com Effective Enactment Number: Hearing Published History of Legislative File Version: Acting Body: Action: Sent To: Due Return Result: 1 Human Resources Department 05/11/2017 Referred for Introduction Action Text: This Resolution was Referred for Introduction Finance Committee (May 22, 2017 meeting), Common Council (June 6, 2017 meeting). 1 COMMON COUNCIL 05/16/2017 Refer FINANCE Pass Action Text: A motion was made by Rummel, seconded by Baldeh, to Refer to the FINANCE. The motion passed by voice vote/other. 1 FINANCE 05/24/2017 Text of Legislative File Fiscal Note The proposed resolution adds 1.0 FTE Clerk Typist 1 position to the Library. The Library will not fill two vacant hourly positions and use those savings to fund this FTE. The cost of adding this position net of savings from the hourly positions is approximately $4,500 per year, including benefits. The Library will cover these costs throught the management of salary savings. Title Create a 1.0 FTE Clerk Typist 1 - Library (CG 32-01) position within the Library budget. City of Madison Page 1

2 Master Continued (47300) Body Resolution creating a 1.0 FTE position of Clerk Typist 1 - Library in the permanent salary detail of the Library budget in Compensation Group 32, Range 01, thereof. City of Madison Page 2

3 TO: FROM: Board of Estimates Julie Trimbell, Human Resources DATE: May 3, 2017 SUBJECT: Clerk Typist 1 Central Library Library Director Greg Mickells is requesting the addition of a 1.0 FTE position to perform clerical support and customer service for Outer Library Loan processing at the Central Library. The new position would provide more consistent Outer Library Loan service and better customer service to Library patrons. Upon reviewing the submitted position description, I recommend the position be created as a Clerk Typist 1 - Library (CG32-01) due to the nature of the work described. The responsibilities of this position would include handling inter-library loan services for the South Central Library System (SCLS). The Madison Public Library receives approximately $200,000 annually from SCLS to provide this service. The primary responsibilities of this position will include processing borrowing and lending requests, preparing materials for lending/return, troubleshooting problems with borrowed/lent items, database maintenance, billing, and providing customer service at the help desk. These responsibilities are in line with those of the Clerk Typist 1 Library classification. This work is currently being performed by multiple hourly Library Pages. However, because Library Pages do not work full-time, it would be more efficient to have the work consolidated in one position. The Library does not currently have the capacity to assign this work to other clerk typists. The addition of this position will provide more consistent Outer Library Loan service, provide better customer service to Library patrons, allow professional level staff more time to focus on strategic analysis of Outer Library Loan work, and will directly translate into meeting contractual requirements with SCLS. Madison Public Library intends to fund the new position through salary savings from two vacant hourly Library Page positions. As the Clerk Typist 1 - Library classification already exists in the City s classification scheme, creation of a Clerk Typist 1- Library position within the Library operating budget may be authorized directly by the Board of Estimates, according to Mayoral APM 2-4. Therefore, I am recommending creation of a 1.0 FTE Clerk Typist 1 - Library position (CG 32-01) within the Library operating budget. The necessary resolution to implement this recommendation has been drafted. Editor s Note: Compensation Group/Range 2017 Annual Minimum (Step 1) 2017 Annual Maximum (Step 5) 2017 Annual Maximum +12% longevity 32/01 $34,410 $39,575 $44,325

4 cc: Greg Mickells Library Director Krissy Wick Library Associate Director Michael Spelman Supervising Librarian Greg Leifer Employee and Labor Relations Manager

5 City of Madison City of Madison Madison, WI Master File Number: File ID: File Type: Resolution Status: Items Referred Version: 1 Reference: Controlling Body: FINANCE File Created Date : 05/03/2017 File Name: Authorizing the Mayor and City Clerk to enter into an Incentive Agreement with Focus on Energy Design Assistance Program for the Library Maintenance and Support Center and accepting incentives from Focus on Energy in the amount of approximately $10,900. Final Action: Title: Authorizing the Mayor and City Clerk to enter into an Incentive Agreement with Focus on Energy Design Assistance Program for the Library Maintenance and Support Center and accepting incentives from Focus on Energy in the amount of approximately $10,900. Jon Evans Sponsors: Sheri Carter Attachments: Author: Rob Phillips, City Engineer Entered by: mhacker@cityofmadison.com Effective Enactment Number: Hearing Published History of Legislative File Version: Acting Body: Action: Sent To: Due Return Result: 1 Engineering Division 05/03/2017 Referred for Introduction Action Text: This Resolution was Referred for Introduction Finance Committee (5/22/2017), Board of Public Works (5/17/2017) 1 COMMON COUNCIL 05/16/2017 Refer FINANCE Pass Action Text: A motion was made by Rummel, seconded by Baldeh, to Refer to the FINANCE. The motion passed by voice vote/other. 1 BOARD OF PUBLIC WORKS 05/17/2017 Return to Lead with the Recommendation for Approval FINANCE Action Text: Rob Phillips, City Engineer, presented details about the Agreement. Motion made by Branson, second by Ald. Clear to Return to Lead with the Recommendation for Approval to the FINANCE. Motion passed by voice vote. City of Madison Page 1

6 Master Continued (47144) 1 FINANCE 05/18/2017 Referred BOARD OF PUBLIC WORKS Action Text: This Resolution was Referred to the BOARD OF PUBLIC WORKS 1 FINANCE 05/24/2017 Text of Legislative File Fiscal Note The proposed resolution authorizes the agreement with Focus on Energy for acceptance of the associated incentive awards. Approximately $10,900 is expected to be received for the Library Maintenance and Support Center energy design assistance program by the end of When these award funds are received, they will be deposited to the Facilities Management Energy Improvements program (MUNIS 10562). The Library Maintenance Support Center is a planned project in 2017 within the Library s adopted capital budget, funded by $1,025,000 of GO borrowing. Title Authorizing the Mayor and City Clerk to enter into an Incentive Agreement with Focus on Energy Design Assistance Program for the Library Maintenance and Support Center and accepting incentives from Focus on Energy in the amount of approximately $10,900. Body WHEREAS, Focus on Energy is an energy efficiency and renewable resource program funded by the state s investor-owned energy utilities, under Wis. Stat (2)(a), and participating municipal and electric cooperative utilities. The program works with eligible Wisconsin residents and businesses to install cost-effective energy efficiency and renewable energy projects. The program is administered by Shaw Environmental and Infrastructure, Inc. and/or its parent company Chicago Bridge and Iron Company or CB&I ( Program Administrator ) under contract with Statewide Energy Efficiency and Renewable Administration, Inc. ( SEERA ); and, WHEREAS Focus on Energy facilitated a collaborative approach with the City and the City s architectural and engineering design team consultants, OPN Architects and KJWW Engineering to evaluate energy savings strategies related to the building design for Library Maintenance and Support Center that are cost-effective and make sense for the City s project; and, WHEREAS the intent of the process by Focus on Energy is to explore and quantify a number of alternative building design strategies that demonstrate the highest value for selection of the building envelope materials, lighting systems, and heating and cooling systems; and, WHEREAS the energy analysis results are used to form the basis of incentives from Focus on Energy; and, WHEREAS under the design assistance program the City of Madison would receive approximately $9,700, plus a design team incentive in the amount of approximately $1,200, for a total of approximately $10,900; and, WHEREAS after program award the City of Madison will distribute the design team incentive amounts of approximately $1,200 to the design contractors who worked on the project that include OPN Architects and KJWW Engineering; and, WHEREAS the total incentive amount offered by Focus on Energy is not a guarantee of specific City of Madison Page 2

7 Master Continued (47144) incentive amounts; and, WHERAS Focus on energy will determine the actual incentive amounts after verification of the program elements after construction of the building in late 2017; and, WHEREAS to implement this incentive program, Focus on Energy requires the City to sign an Incentive Agreement; and, NOW, THEREFORE BE IT RESOLVED that the Common Council hereby authorizes the Mayor and City Clerk to enter into an Incentive Agreement with Focus on Energy, the Program Administrator and/or SEERA, in a form to be approved by the City Attorney, for the Library Maintenance and Support Center design assistance program, accepting incentives from Focus on Energy in the amount of approximately $10,900, and; BE IT ALSO RESOLVED that the City may distribute the design team incentive amounts to the design contractors as described above. City of Madison Page 3

8 City of Madison City of Madison Madison, WI Master File Number: File ID: File Type: Resolution Status: Items Referred Version: 1 Reference: Controlling Body: FINANCE File Created Date : 05/15/2017 File Name: Amending the 2017 Capital Budgets of Engineering-Major Streets and Sewer Utility to add $161,250 of TID 25 funding and $150,000 of Sewer Utility Reserves funding to the Wilson Street (Hamilton-MLK) capital project. Final Action: Title: Amending the 2017 Capital Budgets of Engineering-Major Streets and Sewer Utility to add $161,250 of TID 25 funding and $150,000 of Sewer Utility Reserves funding to the Wilson Street (Hamilton-MLK) capital project. Chris P. Sponsors: Michael E. Verveer Attachments: Author: Rob Phillips, City Engineer Entered by: mhacker@cityofmadison.com Effective Enactment Number: Hearing Published History of Legislative File Version: Acting Body: Action: Sent To: Due Return Result: 1 Engineering Division 05/15/2017 Referred for Introduction Action Text: This Resolution was Referred for Introduction Finance Committee (5/22), Board of Public Works (5/17) 1 COMMON COUNCIL 05/16/2017 Referred FINANCE Action Text: This Resolution was Referred to the FINANCE Additional referral to Board of Public Works 1 FINANCE 05/16/2017 Refer BOARD OF PUBLIC WORKS Action Text: This Resolution was Refer to the BOARD OF PUBLIC WORKS 1 BOARD OF PUBLIC WORKS 05/17/2017 Return to Lead with the Recommendation for Approval FINANCE City of Madison Page 1

9 Master Continued (47324) Action Text: Chris Petykowski, City Engineering Division, presented details of the funding request for Wilson Street (Hamilton-MLK) capital project. Motion made by Branson, second by Clausius to Return to Lead with the Recommendation for Approval to the FINANCE. Motion passed by voice vote. 1 FINANCE 05/24/2017 Text of Legislative File Fiscal Note The proposed resolution amends the adopted 2017 capital budget for Engineering Major Streets by appropriating $161,250 of TID #25 funding and $150,000 of Sewer Utility Reserves to the 2017 Wilson Street - Hamilton to MLK capital project (MUNIS 11459) to encompass additional work on South Hamilton Street. This project is planned in the adopted 2017 capital budget to replace the existing concrete. The appropriation will be distributed as follows: W. Wilson St. (MUNIS 11459) Agency Amount Funding Engineering - Major Streets $161,250 TID 25 Sewer Utility $150,000 Sewer Utility Reserves MUNIS: $161, ($161,250) $150, ($150,000) Title Amending the 2017 Capital Budgets of Engineering-Major Streets and Sewer Utility to add $161,250 of TID 25 funding and $150,000 of Sewer Utility Reserves funding to the Wilson Street (Hamilton-MLK) capital project. Body WHEREAS TID 25 (West Wilson Street Corridor) is projected to close to expenditures at the end of 2017; and WHEREAS the West Wilson Street project is currently in the adopted Capital Improvement Plan (CIP) planned for years 2017 for contracting purposes; and WHEREAS the 100 Block of South Hamilton Street is within the TID 25 Boundary and the pavement, sanitary sewer and water main is in poor condition and should be included in the W Wilson Street Project; and NOW, THEREFORE, BE IT RESOLVED that the 2017 Major Streets Capital Budget is hereby amended to include an additional $161,250 in TID 25 funding to the Wilson Steet - Hamilton to MLK capital project (MUNIS 11459); and BE IT FURTHER RESOLVED that the 2017 Sewer Utility Capital Budget is hereby amended to City of Madison Page 2

10 Master Continued (47324) appropriate an additional $150,000 in Sewer Utility Reserves funding to the Wilson Steet - Hamilton to MLK capital project (MUNIS 11459); for the additional work in the project scope. City of Madison Page 3

11 City of Madison City of Madison Madison, WI Master File Number: File ID: File Type: Resolution Status: Items Referred Version: 1 Reference: Controlling Body: FINANCE File Created Date : 05/09/2017 File Name: Authorizing the Fire Chief to sign an MOA with the University Wisconsin-Madison and County of Dane for the Emergency Alerting via IPAWS/WEA. Final Action: Title: Authorizing the Fire Chief to sign an MOA with the University Wisconsin-Madison and County of Dane for the Emergency Alerting via IPAWS/WEA. Sponsors: Paul E. Skidmore Attachments: Author: NicoleMarie Hall Entered by: nmhall@cityofmadison.com Effective Enactment Number: Hearing Published History of Legislative File Version: Acting Body: Action: Sent To: Due Return Result: 1 Fire Department 05/10/2017 Referred for Introduction Action Text: This Resolution was Referred for Introduction Finance Committee 1 COMMON COUNCIL 05/16/2017 Refer FINANCE Pass Action Text: A motion was made by Rummel, seconded by Baldeh, to Refer to the FINANCE. The motion passed by voice vote/other. 1 FINANCE 05/24/2017 Text of Legislative File Fiscal Note No fiscal impact. Title Authorizing the Fire Chief to sign an MOA with the University Wisconsin-Madison and County of Dane for the Emergency Alerting via IPAWS/WEA. City of Madison Page 1

12 Master Continued (47252) Body WHEREAS, the County of Dane and the City of Madison presently have the ability to alert the public of an emergency using the Integrated Public Alert and Warning System/Wireless Emergency Alert (IPAWS/WEA). WHEREAS, the University of Wisconsin-Madison does not presently have the capabilities to originate emergency alerts for its area of responsibility. WHEREAS, the University of Wisconsin-Madison, the City of Madison and the County of Dane recognize the need for interagency cooperation to enhance public alerting capabilities. WHEREAS, this Memorandum of Agreement outlines the scope, policy and procedure to allow the University of Wisconsin-Madison to originate emergency alerts for its area of responsibility. WHEREAS, the MOA will effective July 1, 2017 and remain in effect for five years with automatic renewals unless one of the parties provides written notice to revoke or propose changes to the MOA. WHEREAS, the proposed MOA has been reviewed and approved by the City Attorney. NOW, THEREFORE, BE IT RESOLVED, that the Fire Chief is authorized to execute a Memorandum of Agreement with the University of Wisconsin-Madison and County of Dane regarding emergency alerting via IPAWS/WEA. City of Madison Page 2

13 City of Madison City of Madison Madison, WI Master File Number: File ID: File Type: Ordinance Status: Items Referred Version: 1 Reference: Controlling Body: FINANCE File Created Date : 04/24/2017 File Name: Eliminating High Point-Raymond-Midtown Neighborhood Transportation Improvement Impact Fee Final Action: Title: Repealing Sec (22) and Sec (1) of the Madison General Ordinances to eliminate the High Point-Raymond-Midtown Neighborhood Transportation Improvement Impact Fee. 5961impact.fees Sponsors: Paul E. Skidmore Attachments: Author: Doran Viste Entered by: dalthaus@cityofmadison.com Effective Enactment Number: Hearing Published History of Legislative File Version: Acting Body: Action: Sent To: Due Return Result: 1 Attorney's Office/Approval Group 04/24/2017 Referred for Introduction Action Text: This Ordinance was Referred for Introduction Finance Committee 1 COMMON COUNCIL 05/02/2017 Refer FINANCE Pass Action Text: A motion was made by Rummel, seconded by Baldeh, to Refer to the FINANCE. The motion passed by voice vote/other. 1 FINANCE 05/24/2017 Text of Legislative File Fiscal Note Projects funded through the High Point-Raymond-Midtown Neighborhood District were authorized and completed in prior budgets. The closure of the district has no impact on the 2017 budget. Title Repealing Sec (22) and Sec (1) of the Madison General Ordinances to eliminate the High Point-Raymond-Midtown Neighborhood Transportation Improvement Impact Fee. City of Madison Page 1

14 Master Continued (46997) Body DRAFTER'S ANALYSIS: This ordinance repeals the High Point-Raymond-Midtown Neighborhood Transportation Improvement Impact Fee. The impact fee was enacted in 2001 and all improvements called for in the needs assessment establishing the impact fee have either already been completed or will be completed in the near future. Accordingly, there is no longer a need for the continuation of this impact fee. As part of this repeal, a corresponding definition is being deleted. *********************************************************************************** The Common Council of the City of Madison do hereby ordain as follows: 1. Subsection (22) entitled Transportation Improvement Impact Fee of Section entitled Definitions of the Madison General Ordinances is repealed. 2. Subsection (1) entitled High Point-Raymond-Midtown Neighborhood Transportation Improvement Impact Fee of Section entitled Schedule and Calculation of Impact Fees of the Madison General Ordinances is repealed. Editor s Note: 1. Section 20.04(22), MGO, currently reads as follows: (22) TRANSPORTATION IMPROVEMENT IMPACT FEE shall mean a cost for off-site transportation improvements, including traffic signals and associated intersection improvements, needed to provide a level of service consistent with the service standard approved by the Common Council, imposed by this ordinance upon all residential, mixed and nonresidential development within a development impact fee zone. 2. Section 20.08(1), MGO, currently reads as follows: (1) High Point-Raymond-Midtown Neighborhood Transportation Improvement Impact Fee. (a) Transportation Improvement Impact Fee Zone. In response to new and future development generating demands for new City infrastructure, such as traffic signals and associated intersection improvements, the Common Council hereby designates the High Point-Raymond-Midtown Neighborhood Transportation Improvement Zone as part of a two-prong approach of special assessment district and impact fee zone as the mechanism to equitably treat all new developments in regard to paying for necessary off-site transportation infrastructure. For purposes of the transportation improvement impact fee imposed under this section, the zone shall be all the land within the High Point-Raymond-Midtown Neighborhood Transportation Improvement Zone as identified in the City s Needs Assessment for the High Point-Raymond-Midtown Neighborhood Transportation Improvement Zone and as more specifically described and identified as follows: Any and all parcels (platted and/or metes and bounds), or portions thereof, of land located in either the City of Madison, Town of Middleton or Town of Verona as follows: Part of Sections 32, 33, 34 and 35, Town 7 North, Range 8 East, located in the Town of Middleton and the City of Madison and part of Sections 2, 3, 4 and 5, Town 6 North, Range 8 East, located in the Town of Verona and the City of City of Madison Page 2

15 Master Continued (46997) Madison, described as follows: Beginning at the Southwest corner of Lot 1, Certified Survey Map No. 6411; thence Easterly feet to the Southeast corner of Section 29, T 7 N, R 8 E; thence Easterly, along the North line of Sections 33, 34 and 35, T 7 N, R 8 E, 11,807 feet, more or less, to the East right-of-way line of South High Point Road as defined by the plat of Heritage Addition to High Point Estates; thence Southerly, along said East right-of-way line, 940 feet, more or less, to a point on the North line of Lot 1, Certified Survey Map No. 1949; thence Easterly, along said North line, 487 feet more or less, to the Northeast corner thereof; thence Easterly, along the Southerly line of Lots 79, 78, 77, 76, 75, 74 and part of Lot 73, all in the plat of High Point Estates, 800 feet more or less, to the point of intersection with the North-South ¼ line of Section 35, T 7 N, R 8 E; thence Southerly, along said North-South ¼ line, 2900 feet more or less, to the Southeast corner of Lot 4, Certified Survey Map No. 2664; thence Easterly along the South line of the Northwest 1/4 of the Southeast 1/4 of said Section 35 to its point of intersection with the Easterly right-of-way line of South Gammon Road; thence Northerly and Northeasterly along the Easterly and Southeasterly right-of-way line of South Gammon Road as located before vacation to its point of intersection with the East line of the property described in Volume 1016 of Records on Page 553 in the Dane County Register of Deeds Office, said East property line also being the line that bears North from a point on the South line of the Northeast 1/4 of the Southeast 1/4 of said Section 35 that is feet East of the center line of South Gammon Road, measured along the South line of the North ½ of the Southeast 1/4 of said Section 35; thence South feet along the said East property line of the last mentioned property and its Southerly prolongation to the North line of the Southeast 1/4 of the Southeast 1/4 of said Section 35; thence South 88º43 02 West, feet, more or less, along the North line of the Southeast 1/4 of the Southeast 1/4 of said Section 35 to the Westerly line of the property acquired by the City of Madison for Elver Park, as described in Volume 65 of Records on Page 162 in the Dane County Register of Deeds Office; thence Southerly, 1320 feet more or less, to the South line of the Southeast ¼ of Section 35, T 7 N, R 8 E; thence Westerly, along said South line, 460 feet more or less, to the East right-of-way line of South Gammon Road; thence Southerly, along said East right-of-way line, 395 feet more or less, to the North right-of-way line of Raymond Road; thence Southerly, 106 feet more or less, to the Northwest corner of Lot 1, Certified Survey Map No and a point on the Southeasterly right-of-way line of Raymond Road; thence Southwesterly and Southerly, 8570 feet more or less, along the said Southeasterly right-of-way line, to the point of intersection with the North right-of-way line of McKee Road / County Trunk Highway PD ; thence Southerly, 33 feet to a point on the approximate centerline of said McKee Road / County Trunk Highway PD, also being the South line of the Southeast ¼ of Section 03, T 6 N, R 8 E; thence Westerly, along the South line of Sections 3 and 4, T 6 N, R 8 E, 8100 feet more or less to the Southwest corner of said Section 4; thence Westerly, along the South line of the Southeast ¼ of Section 5, T 6 N, R 8 E, 1336 feet more or less, to the Southwest corner of the East ½ of the East ½ of said Section 5; thence Northerly, along the West line of said East ½ of the East ½, 5,260 feet more or less to the point of intersection of the South line of Section 32, T 7 N, R 8 E, and the centerline of Meadows Road; thence Northerly, along said centerline, 5300 feet more or less to the point of beginning. City of Madison Page 3

16 Master Continued (46997) The said Zone shall also be shown on the Development Impact Fee Zone Map. The Transportation Improvement Impact Fee total amount to be imposed on all development within the Zone shall be the non-city, non-assessed share left over from transportation improvement special assessments for the same public facilities which have been levied proportionately against existing recent development within the Zone which has benefited. The Impact Fee total fee amount will be proportionately charged to all future development within the Zone which has not already been specially assessed for the subject transportation improvements, but which also benefits from the said transportation improvement public facilities. (b) Calculation of the Impact Fee. The amount of the Impact Fee to be imposed on individual properties shall be calculated, comparable to the above-mentioned special assessments, based on the number of trips estimated to be generated by the property at the time of development. The subject impact fee is based upon a new development s proportional share of traffic generated for the entire Zone, multiplied by the Zone s capital cost of the public facilities necessitated by or benefiting new development in the Zone, as outlined in the subject zone s needs assessment. The impact fee is charged as $20.00 per trip generated in Year 2001 dollars. The fee shall be calculated based on the number of trips estimated to be generated by the proposed development as determined by the City multiplied by the $20.00 per trip impact fee. The fee shall be indexed for inflation using 2001 as the base year with the Construction Cost Index as published by the Engineering News Record or equivalent successor index. 1. Prior to the recording of any certified survey map or any final plat, the City shall calculate the number of residential dwelling units to be developed on each lot and, in the case of non-residential development, the total estimated square footage of nonresidential development on each lot. These estimations shall be based on the proposed certified survey map or final subdivision plat, the zoning on each of the lots, and any further limitations on development imposed by notes on the face of the certified survey map or final plat. The total amount of the impact fee per lot shall be based on these calculations. 2. Following the imposition of impact fees and the recording of certified survey maps or final plats, and prior to the issuance of building permits, the City shall again calculate the amount of development proposed for individual lots of record and shall impose an additional impact fee in the event that the amount of development is greater than that estimated at the time the final plat or certified survey map was recorded. City of Madison Page 4

17 City of Madison City of Madison Madison, WI Master File Number: File ID: File Type: Ordinance Status: Council New Business Version: 1 Reference: Controlling Body: COMMON COUNCIL EXECUTIVE File Created Date : 05/10/2017 File Name: Percent for Art Ordinance Final Action: Title: Creating Section 4.30 of the Madison General Ordinances to create a program for funding public art projects for certain public works projects. 5977arts Sponsors: Paul R. Soglin, Shiva Bidar-Sielaff, Sheri Carter, Maurice S. Cheeks, Sara Eskrich and Michael E. Verveer Attachments: Author: Roger Allen Entered by: dalthaus@cityofmadison.com Effective Enactment Number: Hearing Published History of Legislative File Version: Acting Body: Action: Sent To: Due Return Result: 1 Attorney's Office/Approval Group 05/10/2017 Referred for Introduction Action Text: This Ordinance was Referred for Introduction Madison Arts Commission, Finance Committee, Board of Public Works, Common Council Executive Committee 1 COMMON COUNCIL 05/16/2017 Refer MADISON ARTS COMMISSION Pass Action Text: A motion was made by Rummel, seconded by Baldeh, to Refer to the MADISON ARTS COMMISSION. The motion passed by voice vote/other. 1 MADISON ARTS COMMISSION 05/18/2017 Referred FINANCE Action Text: This Ordinance was Referred to the FINANCE 1 MADISON ARTS COMMISSION 05/18/2017 Referred BOARD OF PUBLIC WORKS Action Text: This Ordinance was Referred to the BOARD OF PUBLIC WORKS City of Madison Page 1

18 Master Continued (47273) 1 MADISON ARTS COMMISSION 05/18/2017 Referred COMMON COUNCIL EXECUTIVE Action Text: This Ordinance was Referred to the COMMON COUNCIL EXECUTIVE 1 FINANCE 05/24/2017 Text of Legislative File Fiscal Note The proposed ordinance change will require that 1% of the total budget for capital projects exceeding $5.0 million be set aside for public art. This change will only be applied for capital projects where the City portion of the budget (GO Borrowing, transfer from General Fund, etc.) exceeds $5.0 million. In the 2017 Adopted CIP this would apply to four projects at an estimated cost of $364,000 of additional GO Borrowing. If adopted, the ordinance will take effect two years after adoption or for the 2019 Capital Improvement Plan. Title Creating Section 4.30 of the Madison General Ordinances to create a program for funding public art projects for certain public works projects. Body DRAFTER'S ANALYSIS: This ordinance would create a program for funding public art projects whenever the City invests in a capital project meeting the criteria set forth in the ordinance. The ordinance would apply to certain enumerated public works projects whose anticipated construction costs exceed five million dollars. The funding for the arts would be in addition to the project budget and would not come from nor reduce the original project budget itself. Project budgets would be increased under this ordinance. The ordinance requires that an additional one percent be added to an eligible project s budget (by GO funds) for expenditure on art development at the project. The ordinance would allow, with Common Council approval, the expenditure of such funds at a site other than the eligible project under certain limited criteria and it would allow for the deposit of some or all such funds into the Art Aggregated Fund (for new art projects) or the Art Maintenance and Conservation Fund (for conservation and maintenance of the City s Art). These two segregated funds are established by this ordinance. The ordinance also allows the Common Council to reduce the amount of the arts funding under extraordinary circumstances but prohibits the complete elimination of this funding for the arts. The ordinance would also require that artists funded under this program waive any Visual Artists Rights Act (VARA) applicability so that the City has complete ownership and discretion over the location, display and maintenance of artwork acquired under this ordinance. The Arts Program Administrator shall file an annual report, with the Capital budget, that addresses the implementation of this ordinance. The ordinance would become effective beginning with eligible projects that are first let two years after the passage of the ordinance. *********************************************************************************** The Common Council of the City of Madison do hereby ordain as follows: Section 4.30 entitled Percent for Art Ordinance of the Madison General Ordinances is created to read as follows: 4.30 PERCENT FOR ART ORDINANCE. This ordinance shall be known as the Percent for City of Madison Page 2

19 Master Continued (47273) Art Ordinance. (1) Purpose. The Common Council finds that expanding the public s experience with visual art and enhancing the aesthetics of public places increases the quality of life for all residents. Through the proper presentation of public art, places become destinations and enhance the visitor s understanding of the unique space and community they occupy. Public art has the capacity to promote cultural heritage and understanding, enhance the environment, contribute to economic development and increase civic involvement. This ordinance creates a mechanism for funding and including public art projects in the City s public works projects. The Common Council encourages the incorporation and funding of public art in all public works projects regardless of whether they are subject to the terms of this ordinance. City staff should ensure that public artwork is consistent with the Madison Public Art Framework (Resolution File ID No , March 19, 2002) and the Madison Cultural Plan (Resolution File ID No , August 6, 2013) as those documents may be amended from time to time. (2) Definitions. Artist means an individual who created original art and is recognized by professional peers and critics as a professional practitioner of art, as judged by the quality of that practitioner s body of work and experience. Artwork means all permanent, temporary or functional original works of the visual arts conceived in any medium, material or combination thereof, commissioned, purchased in whole or in part by or donated to the City. These terms include but are not limited to paintings, photographs, etchings, carvings, murals, bas-reliefs, statues, sculptures, busts, light works monuments, fountains, arches, unique architectural treatments, aesthetic enhancements to infrastructure or extraordinary landscaping/environmental treatments. Capital Improvement Project means any capital project included in the City s capital budget that is paid for, wholly or in part, by the City. Commission means the Madison Arts Commission as established in Sec , MGO. Percent for Art Expenditure shall be an amount of one percent (1%) of the overall construction budget of an eligible Capital Improvement Project for the incorporation of public artwork as a component of the public works project. Percent for Art Program shall mean a Public Art Program funded as provided herein. (3) Determining Project Eligibility For Inclusion In The Percent For Arts Expenditure. (a) Project Design Incorporation of Public Art. Every project subject to this ordinance shall incorporate artwork as integral or integrated components of the project. Such artworks, to the maximum extent possible, should be publicly accessible and/or viewable and integrated into the design aesthetics of the public works project. The acquisition and installation of artwork shall comply with all applicable local, state and federal rules, regulations and statutes concerning public works projects and public expenditures. (b) Types of Capital Projects Eligible for Percent for Art Expenditure. Every Capital Improvement Project meeting the criteria below, and with anticipated construction costs exceeding five million dollars ($5,000,000), shall include the Percent for Art Expenditure: 1. Construction of a new City facility (City Building); 2. Renovation or remodeling of fifty percent (50%) or more of the square footage of a City owned/leased facility; City of Madison Page 3

20 Master Continued (47273) 3. Improvement of any City owned/leased outdoor site improvement project to which there will be public access but excluding public right of way, utility easements, and highway easements. 4. The following City Facilities and Projects are not eligible for the Percent for Art Program: a. Madison Water Utility well, tower, reservoir, and buildings primarily containing well and pump equipment; b. Madison Sewer Utility pumping stations; c. Repair of parking structures; d. Landfill remediation projects. (c) Anticipated Construction Costs to be Considered in Determining Capital Project Eligibility. Determining whether anticipated construction costs exceed the five million dollars ($5,000,000) eligibility threshold for applicability of this ordinance shall be determined using anticipated construction costs including contingencies, indexed by the Construction Cost Index (CCI) as published by the Engineering News Record. The City Engineer shall determine the cost on January 1st of each year following the implementation of this ordinance and the cost shall remain fixed for the entire calendar year. The anticipated construction costs, including contingencies, shall not include the following costs/expenditures: 1. Real property acquisitions; 2. Demolition of existing buildings or structures; 3. Environmental remediation; 4. Equipment and fixture costs; 5. Legal, design and accounting fees. (d) Time of Determining a Project s Eligibility. A project shall be determined eligible two (2) years prior to the anticipated bid letting date and shall be based on the portion of the project budget anticipated for construction, as determined by the Project Engineer or Architect. Once the project is determined eligible or ineligible, the project status in the Percent for Art Program remains unchanged unless the project scope is significantly modified. (4) Calculating the Percent For Art Expenditure. (a) Determining the Amount of the Project Budget to Apply the Percent for Art Expenditure. The Percent for Art Expenditure is calculated using the estimated cost of construction including contingencies as determined by Project Engineer or Architect following the completion of the schematic design phase of the project development process and shall not be revised later if the actual construction cost is lower or higher. When calculating the Percent for Art Expenditure, the following funding sources shall be subtracted from the construction estimate prior to calculating the Percent for Art Expenditure: 1. State funds; 2. Federal funds; 3. Assessable funds; 4. Funds derived from other municipal entities; 5. Funds provided by private individuals and entities; 6. Madison Sewer Utility underground infrastructure costs; 7. Madison Storm Utility underground infrastructure and stormwater management costs; 8. Madison Water Utility underground infrastructure costs; City of Madison Page 4

21 Master Continued (47273) 9. Donated funds unless the donation includes an expenditure for art. (b) Calculating the Percent for Art Expenditure. The amount of the construction estimate that is eligible for the Percent for Art Expenditure shall be multiplied by one percent (1%) and the resulting amount shall be added to the overall project budget and shall be restricted or dedicated for use as set forth in this ordinance. (c) Reduction of Percent for Art Expenditure. Upon approval by the Mayor and Common Council by resolution, the eligible amount for the Percent for Art Expenditure may be reduced where extraordinary budgetary constraints require the reduction of project scope to ensure a viable project, but may not be cut altogether. (5) Percent for Art Aggregated Fund and Designation of Alternative Sites. There is hereby created a segregated account called the Art Aggregated Fund. When mutually agreed upon between the Arts Administrator, the City department from whose budget the Percent for Art Expenditure was obtained, and any City department with jurisdiction over a proposed alternative site, and where permitted by the funding source, the Common Council may reallocate the Percent for Art Expenditure to the proposed alternative site or to the Art Aggregated Fund for the purchase, installation and maintenance of public art projects. Such reallocation shall be on the recommendation of the Arts Administrator, who shall present to the Common Council a proposal outlining the reason that the Percent for Art Expenditure be expended at a site other than the site which generated the Percent for Art Expenditure. Such reallocation may occur where the original project has limited public access, or generates funds insufficient to acquire new artwork, or for any other reason deemed compelling by the Common Council. All unused Percent for Art Expenditure funds, upon final completion of the Eligible Capital Improvement Project, shall transfer to the Art Aggregated Fund or the Art Maintenance and Conservation fund, where permitted by the funding source. (6) Art Maintenance and Conservation Fund. There is hereby created a segregated account called the Art Maintenance and Conservation Fund. When permitted by the funding source, the Commission may set aside and expend up to ten percent (10%) of the Percent for Art allocation for each project for the maintenance and conservation of artworks that are part of the City Art Collection. (7) Arts Program Administrator Responsibilities. (a) Determination of Project Eligibility and Plan for Use of Percent for Art Expenditure. The Arts Program Administrator or the designee of the Director of Planning and Community and Economic Development in the absence of the Arts Program Administrator shall be consulted by the City s project development teams on each project subject to this ordinance. The Arts Program Administrator or designee may refer the artworks component of such projects to the Madison Arts Commission for comment. The resolution approving the plans and specifications for the Eligible Capital Project shall contain within the fiscal note the Percent for Art Expenditure amount. The resolution shall be accompanied by a report by the Arts Program Administrator or designee which outlines how the funds are to be allocated for art and whether the project satisfies the requirements of this ordinance. The Arts Program Administrator may also comment on the appropriateness of public art expenditures on projects not strictly subject to the terms of this ordinance. (b) Annual Report to the Mayor and Common Council. The Arts Program Administrator shall file an annual report as part of the Capital Budget that City of Madison Page 5

22 Master Continued (47273) details: 1. A description of the artwork completed, obtained or commenced under this ordinance program during the preceding twelve (12) months; 2. A description of the capital improvement projects designated for inclusion in this program during the upcoming two (2) years; 3. An accounting of the expenditures for the projects identified in subs. (a) and (b) above, or funded through the Art Maintenance and Conservation Fund or Art Aggregated Fund; 4. An accounting of the status of the Art Maintenance and Conservation Fund and the Art Aggregated Fund; 5. A description of any changes to this program for the upcoming year; 6. A recommendation for any adjustment to the Percent for Art Expenditure percentage rate and/or any other recommended amendments to this ordinance. (8) Ownership of Completed Works of Art. Title and copyright to all completed artworks commissioned under this ordinance shall be conveyed to the City. As a condition of any contract under this program the artist shall sign a waiver of all copyrights, moral rights and rights arising under the Visual Artists Rights Act of 1990 (17 U.S.C. 106A). The City shall have the unencumbered authority to sell, move or remove the artwork at its sole discretion, even where such actions could cause physical defacement or destruction. (9) Expenditures on Art Projects not Limited. Nothing within this ordinance shall be intended to limit the amount of expenditure used on art undertaken on projects eligible under the Percent for Art Program or on projects not eligible under the program. (10) Effective Date. This ordinance shall become effective for all eligible projects first let two (2) years after the date on which this ordinance was adopted. City of Madison Page 6

23 City of Madison City of Madison Madison, WI Master File Number: File ID: File Type: Resolution Status: Items Referred Version: 1 Reference: Controlling Body: FINANCE File Created Date : 05/12/2017 File Name: Oscar Mayer Strategic Assessment Committee Final Action: Title: Establishing the Oscar Mayer Strategic Assessment Committee and amending the 2017 Adopted Capital Budget to appropriate $50,000 in additional GO Borrowing for the project. Sponsors: Paul R. Soglin, Rebecca Kemble and Larry Palm Attachments: Author: Natalie Erdman, Director Entered by: NErdman@cityofmadison.com Effective Enactment Number: Hearing Published History of Legislative File Version: Acting Body: Action: Sent To: Due Return Result: 1 Department of Planning and Community and Economic Development 05/12/2017 Referred for Introduction Action Text: This Resolution was Referred for Introduction Plan Commission, Economic Development Committee, Finance Committee 1 COMMON COUNCIL 05/16/2017 Referred PLAN COMMISSION Action Text: This Resolution was Referred to the PLAN COMMISSION Additional referrals to Economic Development Committee, Finance Committee 1 PLAN COMMISSION 05/16/2017 Refer ECONOMIC DEVELOPMENT Action Text: This Resolution was Refer to the ECONOMIC DEVELOPMENT 1 PLAN COMMISSION 05/16/2017 Refer FINANCE Action Text: This Resolution was Refer to the FINANCE 1 ECONOMIC 05/17/2017 DEVELOPMENT City of Madison Page 1

24 Master Continued (47316) 1 PLAN COMMISSION 05/22/ FINANCE 05/24/2017 Text of Legislative File Fiscal Note The proposed resolution increases funding for the Oscar Meyer sub-area plan. The increased funding will be used to support consulting costs to conduct a strategic assessment of the area prior to beginning the land use and zoning process. The 2017 Adopted Capital Budget was amended at the Council phase to include $100,000 for a one-year planning process to develop recommendations to inform future land use decisions. If adopted, this resolution will increase the total available funding for the project to $150,000. Title Establishing the Oscar Mayer Strategic Assessment Committee and amending the 2017 Adopted Capital Budget to appropriate $50,000 in additional GO Borrowing for the project. Body Whereas, Oscar Mayer has been located on Madison s north side for 97 years as a food production and headquarters facility employing 4,000 people at its peak and 1,000 people at the time its closing was announced November of 2015; and Whereas, Oscar Mayer s owner, Kraft Heinz, has announced plans to vacate the 72 acre site in the coming months and Kraft Heinz has indicated that an Offer to Purchase has been signed with the Reich Brothers Holdings, LLC; and Whereas, the site is zoned for heavy industrial use and any uses on the site other than industrial uses will require a rezoning and additional actions by the Plan Commission and/or Madison Common Council; and Whereas, the long history of the Oscar Mayer site as a major employment center; the existing utility, transportation, and data infrastructure; and potential for regional economic impact, make the subject site a major regional asset; and Whereas, the closing of the Oscar Mayer plant creates both a challenge and an opportunity to significantly influence the economic health of both the City of Madison and the region; and Whereas, planning for the Oscar Mayer property and adjacent areas should be conducted in an open and public manner; and Whereas, the Planning Division is scheduled to work on a subarea plan for the Oscar Mayer site and its surrounding area. The subarea plan will lay out recommended land uses and zoning as well as multimodal transportation connections such as new public streets, bicycle connections, and linkages to transit. ( Special Area Plan ). The Special Area Plan will be reviewed by the Plan Commission and Common Council and will guide future land use decisions such as subdivision and rezoning for properties within the plan area; and Whereas, the 2017 Capital Budget provides for up to $100,000 for consultant services including a market study and assistance with the Special Area Plan. The function of the consultant is to work under the leadership and guidance of City staff to facilitate and keep careful track of the Special Area Plan process (facilitate public meetings, meetings with City staff from various agencies, etc.), lay out recommended land uses and multimodal transportation connections through the site, and complete the narrative, maps, and other figures and illustrations for the City of Madison Page 2

25 Master Continued (47316) Special Area Plan document; and Whereas, prior to making recommendations with regards to land use, zoning and multimodal transportation connections, the community needs to establish the area s role within the region and the ways in which its redevelopment can most effectively contribute to the community ; and Whereas, prior to the Special Area Plan the Mayor and Common Council would like a report that establishes the role of the area within the region and the ways in which its redevelopment can most effectively contribute to the well-being of the community. (the Oscar Mayer Strategic Assessment ). NOW THEREFORE BE IT RESOLVED, the Mayor and Common Council do hereby create the Oscar Mayer Strategic Assessment Committee to oversee a public process for the preparation of a report by City staff with assistance from a consultant to include: A full and detailed description of the site and surrounding area, The area s current role and potential future impact in the region s economy, The recommended boundary for the Special Area Plan and identification of the properties that need future study and consideration, Objectives for the area s long term redevelopment including desired outcomes, The use of the City s Racial Equity Social Justice Tool to assess the impacts of the area s redevelopment, Consideration of transportation linkages and infrastructure needs, Recommendation regarding natural resources and green space that should be considered as part of the Special Area Plan. BE IT FURTHER RESOLVED, the Committee process should include opportunities for residents, property owners, local businesses and others to be fully informed and have opportunities to comment. BE IT FURTHER RESOLVED, the Mayor may appoint subject to Common Council approval a committee with up to 13 members including Common Council members and a broadly representative membership including neighborhood residents and persons with labor and business experience. BE IT FURTHER RESOLVED, the Committee will be staffed by the Planning Division with assistance from the Economic Development Division and other agencies as needed. BE IT FURTHER RESOLVED, the 2017 Capital Budget shall be amended to appropriate an additional $50,000 in GO Borrowing for consultant services to work under the leadership of City staff to facilitate the creation of the Oscar Mayer Strategic Assessment as well as the Special Area Plan process. The funding may be divided as needed between the Oscar Mayer Strategic Assessment and the Special Area Plan. BE IT FURTHER RESOLVED, that a consultant(s) will be hired to assist in staffing the City of Madison Page 3