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1 City of Madison City of Madison Madison, WI Master File Number: File ID: File Type: Resolution Status: Items Referred Version: 2 Reference: Controlling Body: LANDMARKS COMMISSION File Created Date : 09/26/2017 File Name: Substitute Preserve, LLC to conduct a Boundary Review of the Mansion Hill Local and National Register Historic Districts Final Action: Title: SUBSTITUTE - Executing a Purchase of Services contract with Preserve, LLC to conduct a Boundary Review of the Mansion Hill Local and National Register Historic Districts, and to conduct a Neighborhood Character Study for the Langdon Neighborhood, including developing implementation actions if authorized. Notes: CC Agenda Date: 10/03/2017 Agenda Number: 1. Sponsors: Zach Wood, Ledell Zellers, Michael E. Verveer and Marsha A. Rummel Attachments: v 1.pdf Author: William Fruhling, Principal Planner Entered by: bfruhling@cityofmadison.com Effective Date: Enactment Number: Hearing Date: Published Date: Approval History Version Date Approver Action 1 09/27/2017 Brent Sloat Approve 2 10/19/2017 Brent Sloat Approve History of Legislative File Version: Acting Body: Date: Action: Sent To: Due Date: Return Date: Result: 1 Department of Planning and Community and Economic Development 09/26/2017 Referred for Introduction Action Text: This Resolution was Referred for Introduction Notes: Finance Committee, Landmarks Commission City of Madison Page 1 Printed on 10/20/2017

2 Master Continued (49024) 1 COMMON COUNCIL 10/03/2017 Refer FINANCE COMMITTEE Pass Action Text: A motion was made by Rummel, seconded by Baldeh, to Refer to the FINANCE COMMITTEE. The motion passed by voice vote/other. Notes: Additional referral to Landmarks Commission. 1 FINANCE COMMITTEE 10/03/2017 Refer LANDMARKS COMMISSION Action Text: This Resolution was Refer to the LANDMARKS COMMISSION Notes: 1 LANDMARKS 10/16/2017 COMMISSION 2 FINANCE COMMITTEE 10/23/ LANDMARKS 10/30/2017 COMMISSION 1 FINANCE COMMITTEE 10/08/2018 Text of Legislative File Fiscal Note The proposed resolution authorizes a contract with Preserve, LLC to conduct Boundary Review of the Mansion Hill Local and National Register Historic Districts and to conduct a Neighborhood Character Study for the Langdon Neighborhood. The 2017 Adopted Budget appropriated $50,000 in TID 32-State Street for Langdon Street and Mansion Hill Historic Studies. The maximum amount of this contract would be $50,000. Title SUBSTITUTE - Executing a Purchase of Services contract with Preserve, LLC to conduct a Boundary Review of the Mansion Hill Local and National Register Historic Districts, and to conduct a Neighborhood Character Study for the Langdon Neighborhood, including developing implementation actions if authorized. Body WHEREAS, the City of Madison s Comprehensive Plan (adopted in 2006) recommends the retention of historic character in the downtown and older neighborhoods through numerous objectives including the education of residents, the inventory of historic resources, and other actions; and, WHEREAS, the Downtown Plan (adopted in 2012) celebrates the variety of places that comprise Downtown by articulating what makes them unique and identifiable, and includes recommendations to preserve, enhance, and sometimes to guide the transition of these neighborhoods and districts over time ; and, WHEREAS, most of the Mansion Hill Neighborhood is located within a local historic district and a National Register Historic District, but some properties are located in one or the other, but not both, which often leads to confusion for property owners and a disconnect between the regulatory and incentive aspects associated with the different districts; and, WHEREAS, the Downtown Plan recommends working with the State Historical Society on creating National Register historic districts that are generally coterminous with local historic district boundaries; and, WHEREAS, the Downtown Plan discusses the Langdon Neighborhood s clear identity and well grounded character while suggesting that it can accommodate a limited amount of City of Madison Page 2 Printed on 10/20/2017

3 Master Continued (49024) higher-density residential redevelopment on selected sites while preserving the historic and architectural heritage of the area but that new development must enhance the essential character of the neighborhood ; and, WHEREAS, this project will inventory all buildings in the Langdon Neighborhood to more fully articulate the character-defining attributes of the area, consider tools to maintain that character, and recommend a path forward; and, WHEREAS, the findings of the review study shall be provided to the Landmarks Ordinance Review Committee (LORC) and the Landmarks Commission to be incorporated into the Historic Preservation Plan work; and, WHEREAS, a Request for Proposals (RFP) was issued in August 2017 for consultant services to review of the Mansion Hill local and National Register Historic District boundaries, and to conduct a Neighborhood Character Study for the Langdon Neighborhood, including developing implementation actions if authorized; and, WHEREAS, four responses to the RFP were received and the selection team (comprised of Planning Division staff), evaluated the proposals, interviewed the finalists, and recommended the contract be awarded to Preserve, LLC, NOW THEREFORE BE IT RESOLVED, that the Common Council does hereby authorize the Mayor and City Clerk to execute a Purchase of Services contract with Preserve, LLC to conduct a boundary review of the Mansion Hill local and National Register Historic Districts, and to conduct a Neighborhood Character Study for the Langdon Neighborhood, including developing implementation actions if authorized by Planning Division staff; and, BE IT FURTHER RESOLVED, that the recommendations of the final report shall be referred to the Landmarks Commission; and, BE IT FINALLY RESOLVED, that the amount of this contract shall not exceed $50,000. City of Madison Page 3 Printed on 10/20/2017

4 City of Madison City of Madison Madison, WI Master File Number: File ID: File Type: Resolution Status: Items Referred Version: 1 Reference: Controlling Body: LANDMARKS COMMISSION File Created Date : 09/26/2017 File Name: Preserve, LLC to conduct a Boundary Review of the Mansion Hill Local and National Register Historic Districts Final Action: Title: Executing a Purchase of Services contract with Preserve, LLC to conduct a Boundary Review of the Mansion Hill Local and National Register Historic Districts, and to conduct a Neighborhood Character Study for the Langdon Neighborhood, including developing implementation actions if authorized. Notes: Sponsors: Zach Wood, Ledell Zellers and Michael E. Verveer Attachments: Author: William Fruhling, Principal Planner Entered by: bfruhling@cityofmadison.com Effective Date: Enactment Number: Hearing Date: Published Date: Approval History Version Date Approver Action 1 09/27/2017 Brent Sloat Approve History of Legislative File Version: Acting Body: Date: Action: Sent To: Due Date: Return Date: Result: 1 Department of Planning and Community and Economic Development 09/26/2017 Referred for Introduction Action Text: This Resolution was Referred for Introduction Notes: Finance Committee, Landmarks Commission 1 COMMON COUNCIL 10/03/2017 Refer FINANCE COMMITTEE Pass Action Text: A motion was made by Rummel, seconded by Baldeh, to Refer to the FINANCE COMMITTEE. The motion passed by voice vote/other. Notes: Additional referral to Landmarks Commission. City of Madison Page 1 Printed on 10/18/2017

5 Master Continued (49024) 1 FINANCE COMMITTEE 10/03/2017 Refer LANDMARKS COMMISSION Action Text: This Resolution was Refer to the LANDMARKS COMMISSION Notes: 1 LANDMARKS 10/16/2017 COMMISSION 1 LANDMARKS 10/30/2017 COMMISSION 1 FINANCE COMMITTEE 10/08/2018 Text of Legislative File Fiscal Note The proposed resolution authorizes a contract with Preserve, LLC to conduct Boundary Review of the Mansion Hill Local and National Register Historic Districts and to conduct a Neighborhood Character Study for the Langdon Neighborhood. The 2017 Adopted Budget appropriated $50,000 in TID 32-State Street for Langdon Street and Mansion Hill Historic Studies. The maximum amount of this contract would be $50,000. Title Executing a Purchase of Services contract with Preserve, LLC to conduct a Boundary Review of the Mansion Hill Local and National Register Historic Districts, and to conduct a Neighborhood Character Study for the Langdon Neighborhood, including developing implementation actions if authorized. Body WHEREAS, the City of Madison s Comprehensive Plan (adopted in 2006) recommends the retention of historic character in the downtown and older neighborhoods through numerous objectives including the education of residents, the inventory of historic resources, and other actions; and WHEREAS, the Downtown Plan (adopted in 2012) celebrates the variety of places that comprise Downtown by articulating what makes them unique and identifiable, and includes recommendations to preserve, enhance, and sometimes to guide the transition of these neighborhoods and districts over time ; and WHEREAS, most of the Mansion Hill Neighborhood is located within a local historic district and a National Register Historic District, but some properties are located in one or the other, but not both, which often leads to confusion for property owners and a disconnect between the regulatory and incentive aspects associated with the different districts; and WHEREAS, the Downtown Plan recommends working with the State Historical Society on creating National Register historic districts that are generally coterminous with local historic district boundaries; and WHEREAS, the Downtown Plan discusses the Langdon Neighborhood s clear identity and well grounded character while suggesting that it can accommodate a limited amount of higher-density residential redevelopment on selected sites while preserving the historic and architectural heritage of the area but that new development must enhance the essential character of the neighborhood ; and WHEREAS, this project will inventory all buildings in the Langdon Neighborhood to more fully articulate the character-defining attributes of the area, consider tools to maintain that character, City of Madison Page 2 Printed on 10/18/2017

6 Master Continued (49024) and recommend a path forward; and WHEREAS, a Request for Proposals (RFP) was issued in August 2017 for consultant services to review of the Mansion Hill local and National Register Historic District boundaries, and to conduct a Neighborhood Character Study for the Langdon Neighborhood, including developing implementation actions if authorized; and WHEREAS, four responses to the RFP were received and the selection team (comprised of Planning Division staff), evaluated the proposals, interviewed the finalists, and recommended the contract be awarded to Preserve, LLC. NOW THEREFORE BE IT RESOLVED, that the Common Council does hereby authorize the Mayor and City Clerk to execute a Purchase of Services contract with Preserve, LLC to conduct a boundary review of the Mansion Hill local and National Register Historic Districts, and to conduct a Neighborhood Character Study for the Langdon Neighborhood, including developing implementation actions if authorized by Planning Division staff. BE IT FINALLY RESOLVED, that the amount of this contract shall not exceed $50,000. City of Madison Page 3 Printed on 10/18/2017

7 City of Madison City of Madison Madison, WI Master File Number: File ID: File Type: Resolution Status: Items Referred Version: 1 Reference: Controlling Body: FINANCE COMMITTEE File Created Date : 10/10/2017 File Name: Small Cap TIF loan #43 to Patrick Shanahan for up to $80,000 to renovate the property located at 1213 Chandler Street, Madison, WI. Final Action: Title: Approving a Small Cap TIF #43 Park/Drake loan of up to $80,000 to, Patrick Shanahan Borrower(s), for the renovation of the property located at 1213 Chandler Street, Madison, WI and its conversion from rental to owner-occupied housing; and authorizing the Mayor and City Clerk to execute a loan agreement with the Borrower(s) to effectuate this transaction. Notes: CC Agenda Date: 10/17/2017 Agenda Number: 2. Sponsors: Sara Eskrich Attachments: Author: Terri Goldbin Entered by: jstoiber@cityofmadison.com Effective Date: Enactment Number: Hearing Date: Published Date: Approval History Version Date Approver Action 1 10/11/2017 Brent Sloat Approve History of Legislative File Version: Acting Body: Date: Action: Sent To: Due Date: Return Date: Result: 1 Community Development Division 10/10/2017 Referred for Introduction Action Text: This Resolution was Referred for Introduction Notes: Finance Committee 1 COMMON COUNCIL 10/17/2017 Refer FINANCE Pass COMMITTEE City of Madison Page 1 Printed on 10/20/2017

8 Master Continued (49159) Action Text: Notes: A motion was made by Rummel, seconded by Baldeh, to Refer to the FINANCE COMMITTEE. The motion passed by voice vote/other. 1 FINANCE COMMITTEE 10/23/2017 Text of Legislative File Fiscal Note The proposed resolution approves a Small Cap TIF loan of $80,000 to Patrick Shanahan, Borrower(s), for renovation of the property located at 1213 Chandler Street. This renovation includes conversion from rental to owner-occupied housing. The 2017 Adopted Capital Budget includes $250,000 for the Small Capital Loan Program in TID #43 - Park/Drake. Council-adopted RES (File ID: 46804) and subsequent budget amendment added $600,000 to the aforementioned program in May The Small Capital Loan Program in TID #43 has awarded $330,000 to date, disbursement of $80,000 for the proposed loan will leave a balance of $440,000. Title Approving a Small Cap TIF #43 Park/Drake loan of up to $80,000 to, Patrick Shanahan Borrower(s), for the renovation of the property located at 1213 Chandler Street, Madison, WI and its conversion from rental to owner-occupied housing; and authorizing the Mayor and City Clerk to execute a loan agreement with the Borrower(s) to effectuate this transaction. Body Approving a Small Cap TIF #43 Park/Drake loan of up to $80,000 to Patrick Shanahan Borrower(s), for the renovation of the property located at 1213 Chandler Street, Madison, WI, and its conversion from rental to owner-occupied housing; and authorizing the Mayor and City Clerk to execute a loan agreement with the Borrower(s) to effectuate this transaction. BACKGROUND The Greenbush Neighborhood Revitalization Program, part of the approved plan for Tax Incremental District #43 (Park/Drake) was created in August 2014 (RES , Legistar #34645) for the purpose of assisting with conversion of deteriorating rental housing into renovated owner occupied. The program was amended in April 2015 (RES , Legistar #37774) and November 2016 (RES , Legistar #44935). It provides forgivable loans to eligible borrowers for the purchase and/or renovation of rental properties in the Greenbush neighborhood. Loan funds provided through the Program for each renovation project are subject to the following conditions: TIF assistance is provided in the form of a 0% interest note secured by subordinated mortgage on the Property, with no debt service payments. Principal balance is forgiven after the completion of renovation work has been verified by the City. A Land Use Restriction Agreement (LURA) is also executed, to ensure owner-occupancy for the entire ten-year period, and contains a penalty provision requiring loan repayment of up to $50,000 to the City if the Property is rented for more than 12 consecutive months or becomes non-owner occupied. Borrower must provide a commitment for a title insurance policy of the proper type and amount of coverage to the City. The City shall receive a lender s policy. Borrower and its contractors/subcontractors must comply with all applicable provisions of City of Madison Page 2 Printed on 10/20/2017

9 Master Continued (49159) the Madison General Ordinance (MGO) 39.02(9), concerning contract compliance requirements. Prior to commencing construction, Borrower must: contact the City s Civil Rights Division to assure that Borrower is in compliance with the aforementioned requirements; assist and actively cooperate with the Civil Rights Division in obtaining the compliance of contractors and subcontractors with such applicable provisions of the MGO; and allow maximum feasible opportunity to minority/disadvantaged women business enterprises to compete for any contract. Borrower must meet applicable accessibility accommodations for the Project, as required by MGO Borrower must comply with all applicable local, state and federal provisions concerning Equal Opportunity and Fair Housing. Borrower must guarantee that the construction of the Project with be completed within one year of closing, or City approves an extension. ACTION WHEREAS, Patrick Shanahan ( Borrower ) agrees to renovate the property located at 1213 Chandler Street, Madison, WI ( Property ) and either be the owner-occupant(s) or sell the Property to a Qualified Buyer ; and WHEREAS, after review of the Borrower s Small Cap TIF application and its attachments, staff has concluded that Small Cap TIF assistance of up to $80,000 would stimulate the rehabilitation and conversion of the Property into owner-occupied housing as set forth in the adopted Small Cap TID #43; and WHEREAS in addition to any other powers conferred by law, the City may exercise any power necessary and convenient to carry out the purpose of the TIF law, including the power to cause Project Plans to be prepared, to approve such plans, and to implement the provisions that effectuate the purpose of such plans; and NOW THEREFORE BE IT RESOLVED that the City hereby finds and determines that the Project is consistent with the public purposes, plans and objectives set forth in the TIF #43 Project Plan and that the City s loan to the Borrower will stimulate redevelopment in TID #43, thereby contributing to accomplishment of the public purpose objectives set forth in the Project Plan and its amendment, the TIF Law and City TIF Policy; and, BE IT FURTHER RESOLVED, that funding is subject to the conditions described herein; and BE IT FINALLY RESOLVED, that the TIF loan to the Borrower is hereby approved in an amount not to exceed $80,000 and that the Mayor and City Clerk are hereby authorized to execute a loan agreement and other documents as may be necessary to effectuate the transaction all of which are subject to the approval of the City Attorney. City of Madison Page 3 Printed on 10/20/2017

10 City of Madison City of Madison Madison, WI Master File Number: File ID: File Type: Resolution Status: Items Referred Version: 1 Reference: Controlling Body: FINANCE COMMITTEE File Created Date : 10/10/2017 File Name: Small Cap TIF loan #32 to 817 East Gorham, LLC for up to $90,000 to renovate the property located at 817 E. Gorham Street, Madison, WI. Final Action: Title: Approving a Small Cap TIF #32 Mansion Hill-James Madison Park Neighborhood loan of up to $90,000 to 817 East Gorham, LLC Borrower(s) for the renovation of the property located at 817 East Gorham Street, Madison, WI and its conversion from rental to owner-occupied housing; and authorizing the Mayor and City Clerk to execute a loan agreement with the Borrower(s) to effectuate this transaction. Notes: CC Agenda Date: 10/17/2017 Agenda Number: 3. Sponsors: Ledell Zellers Attachments: Author: Terri Goldbin Entered by: jstoiber@cityofmadison.com Effective Date: Enactment Number: Hearing Date: Published Date: Approval History Version Date Approver Action 1 10/11/2017 Brent Sloat Approve History of Legislative File Version: Acting Body: Date: Action: Sent To: Due Date: Return Date: Result: 1 Community Development Division 10/10/2017 Referred for Introduction Action Text: This Resolution was Referred for Introduction Notes: Finance Committee 1 COMMON COUNCIL 10/17/2017 Refer FINANCE Pass COMMITTEE City of Madison Page 1 Printed on 10/20/2017

11 Master Continued (49170) Action Text: Notes: A motion was made by Rummel, seconded by Baldeh, to Refer to the FINANCE COMMITTEE. The motion passed by voice vote/other. 1 FINANCE COMMITTEE 10/23/2017 Text of Legislative File Fiscal Note The proposed resolution approves a Small Cap TIF loan of $90,000 to 817 East Gorham, LLC for renovation of the property located at 817 E. Gorham Street in the Mansion Hill-James Madison Park Neighborhood. This renovation includes conversion from rental to owner-occupied housing. The 2017 Adopted Capital Budget includes $440,000 for the State Street District Improvement Retail Grant and Small Capital Loan Programs in Tax Increment District 32. Council adopted RES (Legistar File 48235) amended the 2017 Adopted Capital Budget to add $260,000 to the aforementioned programs. The retail grant program has awarded $251, to date and the small capital loan program has awarded $270,000 to date. Disbursement of $90,000 for the Small Cap TIF loan proposed by this resolution leaves a remaining balance of $88, for the State Street District Improvement Retail Grant and Small Capital Loan Programs. These grant and loan programs are funded by Tax Increment District 32. Title Approving a Small Cap TIF #32 Mansion Hill-James Madison Park Neighborhood loan of up to $90,000 to 817 East Gorham, LLC Borrower(s) for the renovation of the property located at 817 East Gorham Street, Madison, WI and its conversion from rental to owner-occupied housing; and authorizing the Mayor and City Clerk to execute a loan agreement with the Borrower(s) to effectuate this transaction. Body Approving a Small Cap TIF #32 Mansion Hill-James Madison Park Neighborhood loan of up to $90,000 to 817 East Gorham, LLC Borrower(s), for the renovation of the property located at 817 E. Gorham Street, Madison, WI and its conversion from rental to owner-occupied housing; and authorizing the Mayor and City Clerk to execute a loan agreement with the Borrower(s) to effectuate this transaction. BACKGROUND The Mansion Hill-James Madison Park Neighborhood program, part of the approved plan for Tax Incremental District #32 (Upper State Street) was created on January 2011 (RES , Legistar #20749) for the purpose of assisting with conversion of deteriorating rental housing into renovated owner occupied. The program was amended on August 2014 (RES , Legistar #34644), April 2015 (RES , Legistar #37775) and November 2016 (RES , Legistar #44934). It provides forgivable loans to eligible borrowers for the purchase and/or renovation of rental properties in the Mansion Hill-James Madison Park Neighborhood. Loan funds provided through the Program for each renovation project are subject to the following conditions: TIF assistance is provided in the form of a 0% interest note secured by subordinated mortgage on the Property, with no debt service payments. Principal balance is forgiven after the completion of renovation work has been verified by the City. A Land Use Restriction Agreement (LURA) is also executed, to ensure owner-occupancy for the City of Madison Page 2 Printed on 10/20/2017

12 Master Continued (49170) entire ten-year period, and contains a penalty provision requiring loan repayment of up to $50,000 to the City if the Property is rented for more than 12 consecutive months or becomes non-owner occupied. Borrower must provide a commitment for a title insurance policy of the proper type and amount of coverage to the City. The City shall receive a lender s policy. Borrower and its contractors/subcontractors must comply with all applicable provisions of the Madison General Ordinance (MGO) 39.02(9), concerning contract compliance requirements. Prior to commencing construction, Borrower must: contact the City s Civil Rights Division to assure that Borrower is in compliance with the aforementioned requirements; assist and actively cooperate with the Civil Rights Division in obtaining the compliance of contractors and subcontractors with such applicable provisions of the MGO; and allow maximum feasible opportunity to minority/disadvantaged women business enterprises to compete for any contract. Borrower must meet applicable accessibility accommodations for the Project, as required by MGO Borrower must comply with all applicable local, state and federal provisions concerning Equal Opportunity and Fair Housing. Borrower must guarantee that the construction of the Project with be completed within one year of closing, or City approves an extension. ACTION WHEREAS, 817 East Gorham, LLC ( Borrower ) agrees to renovate the property located at 817 E. Gorham Street, Madison, WI ( Property ) and either be the owner-occupant(s) or sell the Property to a Qualified Buyer ; and WHEREAS, after review of the Borrower s Small Cap TIF application and its attachments, staff has concluded that Small Cap TIF assistance of up to $90,000 would stimulate the rehabilitation and conversion of the Property into owner-occupied housing as set forth in the adopted Small Cap TID #32; and WHEREAS in addition to any other powers conferred by law, the City may exercise any power necessary and convenient to carry out the purpose of the TIF law, including the power to cause Project Plans to be prepared, to approve such plans, and to implement the provisions that effectuate the purpose of such plans; and NOW THEREFORE BE IT RESOLVED that the City hereby finds and determines that the Project is consistent with the public purposes, plans and objectives set forth in the TIF #32 Project Plan and that the City s loan to the Borrower will stimulate redevelopment in TID #32, thereby contributing to accomplishment of the public purpose objectives set forth in the Project Plan and its amendment, the TIF Law and City TIF Policy; and, BE IT FURTHER RESOLVED, that funding is subject to the conditions described herein; and City of Madison Page 3 Printed on 10/20/2017

13 Master Continued (49170) BE IT FINALLY RESOLVED, that the TIF loan to the Borrower is hereby approved in an amount not to exceed $90,000, and that the Mayor and City Clerk are hereby authorized to execute a loan agreement and other documents as may be necessary to effectuate the transaction all of which are subject to the approval of the City Attorney. City of Madison Page 4 Printed on 10/20/2017

14 City of Madison City of Madison Madison, WI Master File Number: File ID: File Type: Resolution Status: Items Referred Version: 2 Reference: Controlling Body: FINANCE COMMITTEE File Created Date : 10/10/2017 File Name: Truman Olson RFP Disposal Final Action: Title: SUBSTITUTE - Approving the issuance of a Request for Proposals (RFP) for the sale of 1402 South Park Street, the former Truman Olson United States Army Reserve Center, (the Property ) and establishing a process for the review of responses to the RFP and selection of a buyer for the Property. Notes: CC Agenda Date: 10/17/2017 Agenda Number: 4. Sponsors: Sara Eskrich and Sheri Carter Attachments: Truman Olson White Paper FINAL.pdf, Reso Master05-Oct pdf, V1 FILE ID Reso Intro Master12-Oct pdf Author: Dan Rolfs, Community Development Project Manager Entered by: afreedman@cityofmadison.com Effective Date: Enactment Number: Hearing Date: Published Date: Approval History Version Date Approver Action 1 10/11/2017 Brent Sloat Approve 2 10/12/2017 Brent Sloat Approve History of Legislative File Version: Acting Body: Date: Action: Sent To: Due Date: Return Date: Result: 1 Economic Development Division 10/10/2017 Referred for Introduction Action Text: This Resolution was Referred for Introduction Notes: Finance Committee 2 COMMON COUNCIL 10/17/2017 Refer FINANCE Pass COMMITTEE City of Madison Page 1 Printed on 10/20/2017

15 Master Continued (49158) Action Text: Notes: A motion was made by Rummel, seconded by Baldeh, to Refer to the FINANCE COMMITTEE. The motion passed by voice vote/other. 2 FINANCE COMMITTEE 10/23/2017 Text of Legislative File Fiscal Note The proposed resolution approves issuance of a Request for Proposal (RFP) and establishes a Selection Committee, made up of three City staff and the alders from the 13th and 14th Districts, for the sale of the former Truman Olson United States Army Reserve Center ( Property ). This property was purchased by the City in 2012 for an estimated $1,078,600 as part PCED s 2012 Adopted Capital Budget for TID 42 - Wingra. The City desires to dispose of the property while implementing the City s adopted Wingra BUILD Plan (development and redevelopment plan for this area). The Wingra BUILD Plan calls for an extension of Cedar Street through the Property and the sale of the balance of the Property for redevelopment. Issuance of the RFP will be to all adjacent property owners to achieve the goals listed in the proposed resolution and attached white paper. The proceeds of the sale will be directed by City Council at such time as the Council approves a resolution authorizing the execution of a Purchase and Sale Agreement for the sale of the property. Title SUBSTITUTE - Approving the issuance of a Request for Proposals (RFP) for the sale of 1402 South Park Street, the former Truman Olson United States Army Reserve Center, (the Property ) and establishing a process for the review of responses to the RFP and selection of a buyer for the Property. Body WHEREAS the City of Madison acquired the Property from the United States Department of the Army; and WHEREAS the City of Madison intends to comply with the intent of Legistar #27233 (Enactment No RES ) (the Resolution ) which states that the Property be used for economic development purposes, including the demolition of the improvements located thereon and the extension of Cedar Street through the Property, as outlined in the City s Wingra BUILD Plan thereby implementing the plan submitted to the Federal Government related to the redevelopment of the Property; and WHEREAS the City of Madison desires to dispose of the Property while implementing the City s adopted plans for this area; and WHEREAS the City wishes to achieve the goals set forth in the attached white paper and also shown below: Complete the Cedar Street connection from Park Street to Fish Hatchery Road Sell the remaining Property to adjacent property owner(s) Ensure that a grocery store remains in the area to serve the neighborhood Minimize City investment in the redevelopment Increase tax base Development of workforce housing targeted to residents making 50-80% AMI Increase density consistent with Wingra BUILD Plan and City Comprehensive Plan; and NOW THEREFORE BE IT RESOLVED that the Common Council of the City of Madison directs City of Madison Page 2 Printed on 10/20/2017

16 Master Continued (49158) City Staff to issue an RFP to all adjacent property owners to achieve the goals outlined above ; and BE IT FURTHER RESOLVED that a Selection Committee will be created to review all responses and that said Selection Committee will be made up of the following members: The alder from District #13; The alder from District #14; A Staff member from the Planning Division, as appointed by the Planning Division Director; A Staff member from the Economic Development Division, as appointed by the Economic Development Division Director; A Staff member from City Engineering, as appointed by the Director of the City Engineering Division; and BE IT STILL FURTHER RESOLVED that the Selection Committee shall review any and all proposals that are received prior to the deadline for submissions and make a recommendation to the Common Council regarding which response to the RFP, if any, the City should select; and BE IT STILL FURTHER RESOLVED that the Mayor and City Clerk are authorized to sign any documents required to issue the RFP. City of Madison Page 3 Printed on 10/20/2017

17 Truman Olson Disposal In 2012, the City of Madison (the City ) acquired the former Truman Olson United States Army Reserve facility located at 1402 South Park Street (the Property ) from the United States Department of Defense ( DOD ). The City has adopted the Wingra BUILD Plan to guide development and redevelopment in this area. This plan calls for an extension of Cedar Street through the Property, and the sale of the balance of the Property for redevelopment. This white paper identifies a proposed process to move this street extension and associated redevelopment forward in a timely manner. There are four adjacent property owners: Owner Wingra Building Group (Dean Clinic) Shenandoah Apartment LLC (Bunbury) Welton Family LTP (Welton Enterprises) Midwest Real Estate Properties (SARA Real Estate) Use Parking lot Apartments Grocery Store Office The City has an adopted plan to guide redevelopment of the Property. This paper proposes the following to implement City goals and policies: Criteria to guide Redevelopment of the Property Complete the Cedar Street connection from Park Street to Fish Hatchery Road Sell the remaining Property to adjacent property owner(s) Ensure that a grocery store remains in the area to serve the neighborhood Minimize City investment in the redevelopment Increase tax base Development of workforce housing targeted to residents making 50-80% AMI Increase density consistent with Wingra BUILD Plan and City Comprehensive Plan To achieve these goals, this paper looks to the City surplus property ordinance (MGO 8.075). While this property is not covered by the surplus property ordinance, this ordinance provides a guide for moving the process forward in a predictable fashion. The surplus property ordinance initially requires that the Property be transferred to any City agency/agencies if there is an adopted City plan for which the surplus property is needed. If this is not the case, the Property is then offered to all City agencies to see if they have interest in the property. Assuming that no City agency wishes to acquire the Property, the Property can then be offered to adjacent property owners. To offer the Property to adjacent property owners, the City envisions issuing a brief Request for Proposals (RFP) to the adjacent property owners. The RFP would list the F:\Recommon\RE Projects\11385 Truman Olson RFP\11385 Truman Olson White Paper FINAL.docx 1

18 Goals of the City, set a timeframe for responses and review, and lay out the criteria for reviewing potential responses. An approximate timeline for this process is below: Develop RFP Process (White paper, draft RFP to adjacent property owners, review process) 30 days Draft RFP to PWI 30 days Council approval of RFP and RFP review process 30 days Issue RFP and get responses back days (depending upon RFP requirements) Selection process 30 days Council review and acceptance of selection 45 days Development Agreement drafted - TBD Development Agreement approved by Council - TBD The focus of the RFP would be ensuring that Cedar Street is extended connecting Park Street and Fish Hatchery Road and that a grocery continues to be present in the area to serve the neighborhood. Responses to the RFP would be reviewed by a Staff team comprised of Planning, Engineering, Economic Development, and District 13 Alder Eskrich with a selection recommendation forwarded to Council for review and action. F:\Recommon\RE Projects\11385 Truman Olson RFP\11385 Truman Olson White Paper FINAL.docx 2

19 City of Madison City of Madison Madison, WI Master File Number: File ID: File Type: Resolution Status: Passed Version: 1 Reference: Controlling Body: BOARD OF ESTIMATES (ended 4/2017) Lead Referral: BOARD OF ESTIMATES File Created Date : 07/27/2012 File Name: 9010 Truman Olson Offer - Sales Agmt Final Action: 09/04/2012 Title: Authorizing the execution of an Offer to Purchase Real Property, Acceptance and Sales Agreement for the purchase of the former Truman O. Olson Army Reserve Center located at 1402 South Park Street and authorizing the City to indemnify and hold harmless the United States of America. Notes: Sponsors: Sue Ellingson Effective Date: 09/06/2012 Attachments: 9010 Exhibit.pdf, PC Registration Forms pdf Author: Donald S. Marx, Manager - Office of Real Estate Services Entered by: afreedman@cityofmadison.com Enactment Number: RES Hearing Date: Published Date: Approval History Version Date Approver Action 1 08/01/2012 Daniel Bohrod Approve History of Legislative File Version: Acting Body: Date: Action: Sent To: Due Date: Return Date: Result: 1 Economic Development Division 07/27/2012 Referred for Introduction Action Text: This Resolution was Referred for Introduction Notes: Board of Estimates, Plan Commission 1 COMMON COUNCIL 08/07/2012 Referred BOARD OF ESTIMATES (ended 4/2017) 08/27/2012 Pass Action Text: A motion was made to Referred to the BOARD OF ESTIMATES. The motion passed by voice vote/other. Notes: Additional Referral: Plan Commission. City of Madison Page 1 Printed on 10/5/2017

20 Master Continued (27233) 1 BOARD OF ESTIMATES (ended 4/2017) 08/07/2012 Refer PLAN COMMISSION 08/20/2012 Action Text: This Resolution was Refer to the PLAN COMMISSION 1 PLAN COMMISSION 08/20/2012 Return to Lead with the Recommendation for Approval BOARD OF ESTIMATES (ended 4/2017) 08/27/2012 Pass Action Text: A motion was made by Cantrell, seconded by Schmidt, to Return to Lead with the Recommendation for Approval to the BOARD OF ESTIMATES. The motion passed by the following vote: Notes: The vote passed by the following vote: 7:1 [AYE: Ald. King, Ald. Schmidt, Andrezejewski, Heifetz, Rewey, Cantrell, and Berger; NO: Ald. Rummel, NON-VOTING: Hamilton-Nisbet and Fey.] Ayes: 7 Steve King; Chris Schmidt; Anna Andrzejewski; Michael G. Heifetz; Michael W. Rewey; Bradley A. Cantrell and Melissa M. Berger Noes: 1 Marsha A. Rummel Excused: Non Voting: 1 2 Eric W. Sundquist Tonya L. Hamilton-Nisbet and Nan Fey 1 BOARD OF ESTIMATES (ended 4/2017) 08/27/2012 RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER Pass Action Text: A motion was made by Bidar-Sielaff, seconded by Clausius, to RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER. The motion passed by voice vote/other. Notes: 1 COMMON COUNCIL 09/04/2012 Adopt Pass Action Text: Notes: A motion was made by Schmidt, seconded by Rhodes-Conway, to Adopt. The motion passed by voice vote/other. Alder Rummel requested to be recorded as voting No. Text of Legislative File Fiscal Note Funds for the purchase of this property, estimated at $1,078,600, plus closing costs are authorized in the 2012 PCED Adopted Capital Budget, Project No. 12, "TID 42 - Wingra," Account No The purchase of this property will be charged against TID# 42-Wingra. Title Authorizing the execution of an Offer to Purchase Real Property, Acceptance and Sales Agreement for the purchase of the former Truman O. Olson Army Reserve Center located at 1402 South Park Street and authorizing the City to indemnify and hold harmless the United States of America. Body The former Truman O. Olson U.S. Army Reserve Center located at 1402 South Park Street (the Property ) is being disposed of by the federal government. The Property consists of approximately 3.49 acres, with a 25,727 square foot permanent structure and two surface parking lots. The Property was previously used by the U.S. Army Reserve for administrative and training activities. The federal government has declared the Property surplus to its needs. As required under federal statutes, the Community Development Authority of the City of Madison (the CDA ) has been designated by the Common Council as the Local Redevelopment Authority (the LRA ) for the disposition of the Property. Acting as the LRA, the CDA has drafted a Redevelopment Plan recommending that the Property be used for economic development purposes, including the demolition of the improvements located thereon and the extension of Cedar Street through the Property, as outlined in the City s City of Madison Page 2 Printed on 10/5/2017

21 Master Continued (27233) Wingra BUILD Plan and as accommodated by the Notices of Interest in the Property from both Porchlight and Goodwill, which Notices provide alternate locations for homeless facilities. On September 9, 2008, the Common Council adopted a resolution (File No , Enactment No. RES ) that adopted the recommendations in the Redevelopment Plan, the Homeless Assistance Submission (including Legally Binding Agreements with Porchlight and Goodwill) and Public Comment documents (collectively the Documents ) regarding the Property and authorized the LRA to submit the Documents to the federal government for approval. On May 26, 2011, the U.S. Department of Housing and Development notified the City that the Documents submitted complied with the requirements of the Base Closure Community Redevelopment and Homeless Assistance Act of 1994 and that the City could move forward with implementing the redevelopment plan, including pursuing a negotiated sale of the Property from the U.S. Department of the Army (the DOA ) and the off-site homeless assistance accommodation with Porchlight and Goodwill as described in the legally binding agreements between the parties. The City has completed its off-site homeless assistance accommodation of both Porchlight and Goodwill and has negotiated a purchase price with the DOA. The purchase price is supported by an appraisal obtained by the Office of Real Estate Services. The United States government requires that the Quit Claim Deed (the QCD ) conveying the Property to the City contain provisions: (1) requiring the City to indemnify and hold harmless the United States Government; and (2) addressing excess profits should the City sell all or a portion of the Property within three years from the date of conveyance. This resolution authorizes the acceptance of the QCD with said provisions included. The indemnification and hold harmless language has been reviewed by the City s Risk Manager. NOW, THEREFORE, BE IT RESOLVED that the Common Council hereby authorizes the execution of an Offer to Purchase Real Property, Acceptance and Sales Agreement ( Offer ) between the City (the Purchaser ) and the United States of America (the Government ) for the purchase of the former Truman O. Olson U.S. Army Reserve Center located at 1402 South Park Street (the Property ), as legally described below and shown on the attached exhibit, for a purchase price of $1,078, (the Offer Amount ), on the following terms and conditions: I. Property: Truman O. Olson U.S. Army Reserve Center (USARC), 1402 South Park Street, Madison, Wisconsin 53715, consisting of approximately 3.5 acres of land and improvements located thereon. II. Special Terms of Sale. 1. BID DEPOSIT. The Offer shall be on a cash basis, payable in United States dollars. An earnest money deposit in the amount of twenty percent (20%) of the Offer Amount ($215,720.00) shall accompany the Offer. The deposit is in the form of United States currency, cashier s check, certified check, or money order issued by and drawn upon, or certified by a bank or other financial institution chartered by the Federal Government or a State of the United States, payable to the order of FAO USAED-Omaha. In the event of any default by the Purchaser in the performance of the Offer created by such acceptance, or in the event of failure by the Purchaser to consummate the transaction, the deposit, together with any payments subsequently made on account, may be forfeited at the option of the Government, in which event the Purchaser shall be relieved from further liability. 2. BALANCE PAYABLE. The balance of the Offer Amount ($862,880.00) shall be City of Madison Page 3 Printed on 10/5/2017

22 Master Continued (27233) payable in full at the time of closing of the transaction (the Closing ). The balance shall be payable in the form of a certified or cashier s check payable to FAO USAED-Omaha and delivered to the District Engineer, U.S. Army Corps of Engineers (USACE), Omaha District, Real Estate Division, ATTN: CENWO-RE-S, 1616 Capitol Avenue, Suite 9000, Omaha, Nebraska The Purchaser offers and agrees that the Offer is a continuing offer for a period of sixty (60) calendar days after the date the Purchaser signs the Offer. The Purchaser shall be prepared to close in no less than thirty (30) days following the Government s notification to the Purchaser that the Quit Claim Deed (the QCD ) conveying the Property has been executed by the Deputy Assistant Secretary of the Army. 3. POSSESSION. The Purchaser expressly agrees that it will not possess the Property until the Closing. 4. TAXES. On the date of conveyance, the Purchaser shall assume responsibility for all general and special real and personal property taxes which may have been or may be assessed on the Property and to prorate sums paid, or due to be paid, by the Government in lieu of taxes. 5. RISK OF LOSS. On the date of conveyance, the Purchaser shall assume responsibility for care and handling and all risks of loss or damage to the Property and have all obligations and liabilities of ownership. 6. GOVERNMENT LIABILITY. If the Offer is accepted by the Government and: (a) The Government fails for any reason to perform its obligations as set forth herein; or (b) Title does not transfer or vest in the Purchaser for any reason, although Purchaser is ready, willing, and able to close, the Government shall promptly refund to Purchaser all money Purchaser has submitted to the Government, without interest, and the Government shall have no further liability to Purchaser. 7. TITLE EVIDENCE. Any title evidence which may be desired by the Purchaser will be procured by it at its sole cost and expense. The Government will, however, cooperate with the Purchaser or its authorized agent in this connection, and will permit examination and inspection of such deed, abstracts, affidavits of title, judgments in condemnation proceedings, or other documents relating to the title of the Property as it may have available. It is understood that the Government will not be obligated to pay for any expense incurred in connection with title matters or survey of the Property. 8. TITLE. If the Purchaser s Offer is accepted, the QCD will convey the Government s interest in the Property. 9. DELAYED CLOSING. The Purchaser shall pay interest on the outstanding balance of the Offer Amount if the Closing is delayed, and the delay is caused, directly or indirectly, by the Purchaser s action and not by any action on the part of the Government. The interest rate shall be computed based on the yield of 10-year United States Treasury maturities as reported by the Federal Reserve Board in Federal Reserve Statistical Release H.15 plus 1-1/2% rounded to the nearest one-eighth percent (1/8%) as of the date the Property is determined suitable for transfer. The Government reserves the right to refuse a request by the Purchaser City of Madison Page 4 Printed on 10/5/2017

23 Master Continued (27233) to extend the Closing. 10. DOCUMENTARY STAMPS AND COST OF RECORDING. The Purchaser shall pay all taxes and fees imposed on the transaction, if any, and shall obtain at Purchaser s own expense and affix to all instruments of conveyance and security documents such revenue and documentary stamps as may be required by Federal and local law. All instruments of conveyance and security documents shall be placed on record in the manner prescribed by local recording statutes at the Purchaser s expense. 11. CONTRACT. The Offer, together with the additional terms and conditions contained therein, when accepted by the Government, shall constitute an agreement for sale between the Purchaser and the Government. The Offer shall constitute the whole contract to be succeeded only by the formal instruments of transfer, unless modified in writing and signed by both parties. No oral statements or representations made by, or for, or on behalf of either party shall be a part of such contract. Nor shall the contract or any interest therein, be transferred or assigned by the Purchaser without consent of the Government, and any assignment without such consent shall be void. 12. OFFICIALS NOT TO BENEFIT. No member of or Delegate to the Congress, or Resident Commissioner, shall be admitted to any share or part of the contract of sale or to any benefit that may arise therefrom, but this provision shall not be construed to extend to the contract of sale if made with a corporation for its general benefit. III. GENERAL TERMS. 1. The Purchaser has inspected the Property and acknowledges that the Property is being purchased as is and where is without representation, warranty, or guaranty as to quantity, quality, title, character, condition, size, or kind or that the same is in condition or fit to be used for the purpose for which intended, and no claim for any allowance or deduction upon such grounds will be considered after the Offer is made. 2. Upon conveyance, the Property will become subject to all applicable laws, ordinances, and regulations, which may not have applied while title remained in the United States, including building or zoning ordinances and post conveyance taxes that were previously not in effect. BE IT FURTHER RESOLVED that the Common Council hereby authorizes acceptance of the QCD to the City (the Grantee ) from the United States of America (the Grantor ), which shall contain the following indemnification/hold harmless and excess profits provisions: A. HOLD HARMLESS. To the extent authorized by law, the Grantee, its successors and assigns, covenant and agree to indemnify and hold harmless the Grantor, its officers, agents, and employees from (1) any and all claims, damages, judgments, losses, and costs, including fines and penalties, arising out of the violation of the NOTICES, USE RESTRICTIONS, AND RESTRICTIVE COVENANTS in this Deed by the Grantee, its successors and assigns; and (2) any and all claims, damages, and City of Madison Page 5 Printed on 10/5/2017

24 Master Continued (27233) judgments arising out of, or in any manner predicated upon, exposure to asbestos, lead-based paint, or other condition on any portion of the Property after the date of conveyance. The Grantee, its successors and assigns, covenant and agree that the Grantor shall not be responsible for any costs associated with modification or termination of the NOTICES, USE RESTRICTIONS, AND RESTRICTIVE COVENANTS in this Deed, including without limitation, any costs associated with additional investigation or remediation of asbestos, lead-based paint, or other condition on any portion of the Property. Nothing in this Hold Harmless provision will be construed to modify or negate the Grantor s obligation under CERCLA or any other statutory obligations. B. EXCESS PROFITS. This covenant shall run with the land for a period of 3 years from the date of conveyance. With respect to the property described in this deed, if at any time within a 3-year period from the date of transfer of title by the GRANTOR, the GRANTEE, or its successors or assigns, shall sell or enter into agreements to sell the property, either in a single transaction or in a series of transactions, it is covenanted and agreed that all proceeds received or to be received in excess of the GRANTEE's or a subsequent seller's actual allowable costs will be remitted to the GRANTOR. In the event of a sale of less than the entire property, actual allowable costs will be apportioned to the property based on a fair and reasonable determination by the GRANTOR. BE IT STILL FUTHER RESOLVED that funds in an amount not to exceed $5,000 are authorized for miscellaneous closing costs (title report, recording fees, etc.). BE IT FINALLY RESOLVED that the Mayor and City Clerk are authorized to execute any and all documents required to complete the transaction contemplated in this resolution. Legal Description of the Property A part of the Northeast Quarter (NE¼) of the Southwest Quarter (SW¼) of Section Twenty-Six (26), Township Seven (7) North, Range Nine (9) East of the Fourth Principal Meridian, City of Madison, Dane County, Wisconsin, more particularly described as follows: Beginning at point of intersection of the West line of South Park Street and the South line of Cedar Street, as shown in the Woodland Plat of the City of Madison, extended Westerly; thence West along said Westerly prolongation of the South line of Cedar Street to a point 500 feet East of, measured at right angles to, the West line of Northeast Quarter (NE¼) of the Southwest Quarter (SW¼) of Section Twenty-six (26), Township Seven (7) North, Range Nine (9) East of the Fourth Principal Meridian, Dane County, Wisconsin; thence South 250 feet on a line parallel to and 500 feet East of, measured at right angles to, said West line of Northeast Quarter (NE¼) of the Southwest Quarter (SW¼) of said Section Twenty-six (26); thence East on a line parallel and 250 feet south of, measured at right angles to, the said Westerly prolongation of the South line of Cedar Street to the West line of South Park Street; thence Northerly along said West line of City of Madison Page 6 Printed on 10/5/2017

25 Master Continued (27233) Park Street to the point of beginning, containing 3.49 acres, more or less. City of Madison Page 7 Printed on 10/5/2017

26 City of Madison City of Madison Madison, WI Master File Number: File ID: File Type: Resolution Status: Council New Business Version: 1 Reference: Controlling Body: COMMON COUNCIL File Created Date : 10/10/2017 File Name: Truman Olson RFP Disposal Final Action: Title: Approving the issuance of a Request for Proposals (RFP) for the sale of 1402 South Park Street, the former Truman Olson United States Army Reserve Center, (the Property ) and establishing a process for the review of responses to the RFP and selection of a buyer for the Property. Notes: CC Agenda Date: 10/17/2017 Sponsors: Sara Eskrich Attachments: Reso Master05-Oct pdf Author: Dan Rolfs, Community Development Project Manager Entered by: afreedman@cityofmadison.com Effective Date: Enactment Number: Hearing Date: Published Date: Approval History Version Date Approver Action 1 10/11/2017 Brent Sloat Approve History of Legislative File Version: Acting Body: Date: Action: Sent To: Due Date: Return Date: Result: 1 Economic Development Division 10/10/2017 Referred for Introduction Action Text: This Resolution was Referred for Introduction Notes: Finance Committee 1 COMMON COUNCIL 10/17/2017 Text of Legislative File Fiscal Note The proposed resolution approves issuance of a Request for Proposal (RFP) and establishes a Selection Committee, made up of three City staff and the District #13 alder, for the sale of the City of Madison Page 1 Printed on 10/12/2017

27 Master Continued (49158) former Truman Olson United States Army Reserve Center ( Property ). This property was purchased by the City in 2012 for an estimated $1,078,600 as part PCED s 2012 Adopted Capital Budget for TID 42 - Wingra. The City desires to dispose of the property while implementing the City s adopted Wingra BUILD Plan, the plan submitted to the Federal Government related to the redevelopment of the property, and to achieve the goals listed below. Title Approving the issuance of a Request for Proposals (RFP) for the sale of 1402 South Park Street, the former Truman Olson United States Army Reserve Center, (the Property ) and establishing a process for the review of responses to the RFP and selection of a buyer for the Property. Body WHEREAS the City of Madison acquired the Property from the United States Department of the Army; and WHEREAS the City of Madison intends to comply with the intent of Legistar #27233 (Enactment No RES ) (the Resolution ) which states that the Property be used for economic development purposes, including the demolition of the improvements located thereon and the extension of Cedar Street through the Property, as outlined in the City s Wingra BUILD Plan thereby implementing the plan submitted to the Federal Government related to the redevelopment of the Property; and WHEREAS the City of Madison desires to dispose of the Property while implementing the City s adopted plans for this area; and WHEREAS the City wishes to achieve the goals set forth in the attached white paper and also shown below: Complete the Cedar Street connection from Park Street to Fish Hatchery Road Sell the remaining Property to adjacent property owner(s) Ensure that a grocery store remains in the area to serve the neighborhood Minimize City investment in the redevelopment Increase tax base Development of workforce housing targeted to residents making 50-80% AMI Increase density consistent with Wingra BUILD Plan and City Comprehensive Plan; and NOW THEREFORE BE IT RESOLVED that the Common Council of the City of Madison directs City Staff to issue an RFP to all adjacent property owners to achieve the goals outlined above ; and BE IT FURTHER RESOLVED that a Selection Committee will be created to review all responses and that said Selection Committee will be made up of the following members: The alder from District #13; A Staff member from the Planning Division, as appointed by the Planning Division Director; A Staff member from the Economic Development Division, as appointed by the Economic Development Division Director; A Staff member from City Engineering, as appointed by the Director of the City Engineering Division; and City of Madison Page 2 Printed on 10/12/2017

28 Master Continued (49158) BE IT STILL FURTHER RESOLVED that the Selection Committee shall review any and all proposals that are received prior to the deadline for submissions and make a recommendation to the Common Council regarding which response to the RFP, if any, the City should select; and BE IT STILL FURTHER RESOLVED that the Mayor and City Clerk are authorized to sign any documents required to issue the RFP. City of Madison Page 3 Printed on 10/12/2017

29 City of Madison City of Madison Madison, WI Master File Number: File ID: File Type: Resolution Status: Items Referred Version: 1 Reference: Controlling Body: DOWNTOWN COORDINATING COMMITTEE File Created Date : 09/27/2017 File Name: To approve the schedule of Special Charges for the State Street Mall/Capitol Concourse for 2016/17 Maintenance Charges. Final Action: Title: To approve the schedule of Special Charges for the State Street Mall/Capitol Concourse for 2016/17 Maintenance Charges. Notes: CC Agenda Date: 10/03/2017 Agenda Number: 5. Sponsors: Michael E. Verveer, Zach Wood and Ledell Zellers Attachments: 2017 Mall Charges.pdf, 2017 Mall Special Charges Letter and Map.pdf, 2017 Notice of Special Charges.pdf, DCC Public Comment pdf Author: Ryan Wiesen Entered by: nmiller@cityofmadison.com Effective Date: Enactment Number: Hearing Date: Published Date: Approval History Version Date Approver Action 1 09/27/2017 Elizabeth York Approve History of Legislative File Version: Acting Body: Date: Action: Sent To: Due Date: Return Date: Result: 1 Parks Division 09/27/2017 Referred for Introduction Action Text: This Resolution was Referred for Introduction Notes: Finance Committee (10/23/2017), Downtown Coordinating Committee (Public Hearing 10/19/2017) 1 COMMON COUNCIL 10/03/2017 Refer FINANCE Pass COMMITTEE City of Madison Page 1 Printed on 10/20/2017

30 Master Continued (49050) Action Text: Notes: A motion was made by Rummel, seconded by Baldeh, to Refer to the FINANCE COMMITTEE. The motion passed by voice vote/other. Additional referral to Downtown Coordinating Committee Public Hearing. 1 FINANCE COMMITTEE 10/03/2017 Refer DOWNTOWN COORDINATING COMMITTEE 10/19/2017 Action Text: This Resolution was Refer to the DOWNTOWN COORDINATING COMMITTEE Notes: 1 10/19/2017 FINANCE Pass COMMITTEE DOWNTOWN COORDINATING COMMITTEE Action Text: Return to Lead with the Recommendation for Approval A motion was made by Frank, seconded by Verveer, to Return to Lead with the Recommendation for Approval to the FINANCE COMMITTEE,. The motion passed by the following vote: Absent: 1 Adam J. Plotkin Ayes: Abstentions: Excused: 1 FINANCE COMMITTEE 10/23/ FINANCE COMMITTEE 10/08/ Michael E. Verveer; Ledell Zellers; Gregory O. Frank; David Ahrens and Lori J. Henn Davy Mayer; Thomas E. Hirsch and Sandra J. Torkildson Ted Crabb Text of Legislative File Fiscal Note The proposed resolution will adopt the State Street Mall/Capitol Concourse 2016/2017 schedule of special charges for maintenance services. The City and property owners share the cost of the State Street Mall/Capitol Concourse maintenance service. Total expenditures for the 2016/2017 service period were $1,190,939. The City portion for these services is $744,759. The remaining $446,180 is chargeable to the property owners. This is an increase of $5,989 or 1.36% over the prior year. Payments are included in the 2017 Parks Division Adopted Operating Budget. Title To approve the schedule of Special Charges for the State Street Mall/Capitol Concourse for 2016/17 Maintenance Charges. Body WHEREAS, the State Street Mall and Capitol Concourse area (the Mall Concourse) serves as the heart of downtown Madison, and is a treasured part of the community. In recognition of the importance of this area, and in the interest of supporting continued economic development downtown and maintaining the quality of life in the area and the City itself, the City has a dedicated maintenance team (Mall Maintenance) that is responsible for providing additional services to this heavily used area, including, but not limited to, daily trash collection, snow removal, sidewalk cleaning, landscaping services, and other general maintenance needs; and, WHEREAS, Resolution No. 35,075 dated October 23, 1979, mandated that a portion of the City's annual maintenance costs be specially charged to properties within the State Street Mall/Capitol Concourse District; and, WHEREAS, Resolution No. 37,401 dated September 29, 1981, adopted a policy for calculating such special charges as current services rendered at the conclusion of the service year, pursuant to Section , Wisconsin Statutes; and, City of Madison Page 2 Printed on 10/20/2017

31 Master Continued (49050) WHEREAS, since 1982, a portion of these extra costs incurred by the City to maintain the Mall Concourse area have been recovered by imposing special charges against the properties within the Mall Concourse area served by the City s Mall Concourse program. The costs are recovered on an annual basis based upon the actual services provided in the preceding period; and, WHEREAS, Resolution No. RES dated October 10, 2008, adopted a policy for determining such charges based upon a combination of parcel square footage and effective service frontage length; and, WHEREAS, the 2011 Adopted Operating Budget Resolution created a new permanent staff position to be funded exclusively by the special charges; and, WHEREAS, the 2012 Adopted Operating Budget Resolution established a State Street Mall / Capitol Concourse landscaping program to be funded exclusively by the special charges; and, WHEREAS, the 2015 Adopted Operating Budget Resolution included an expansion of the State Street Mall / Capitol Concourse service area; and, WHEREAS, the City Attorney has determined that the provisions of Wisconsin Statute shall be followed in the imposition of special charges for said maintenance costs. NOW, THEREFORE, BE IT RESOLVED: That the 2017 Special Charges for the State Street Mall and Capitol Concourse provided in Schedule A are hereby adopted in accordance with Sections 4.09(13) of the Madison General Ordinances and Wis. Stat. Sec ; and, That such Special Charges shall not be payable in installments; and, That these Special Charges shall represent an exercise of the police power of the City of Madison; and, That the date by which such special charges shall be paid in full is January 31, City of Madison Page 3 Printed on 10/20/2017

32 Schedule A Parcel Number Situs Area (sq. ft.) Area (%) Area Charge Effective Frontage Frontage (%) Frontage Charge Total Charge E Main St 3, % $ % $ $ E Main St 1, % $ % $ $ E Main St 1, % $ % $ $ King St 1, % $ % $ 1, $ 1, King St 1, % $ % $ $ E Main St 1, % $ % $ $ King St 3, % $ % $ $ King St 4, % $ % $ $ King St 4, % $ % $ 1, $ 1, E Main St Unit CDM 87, % $ 8, % $ 6, $ 14, N Pinckney St 3, % $ % $ 1, $ 2, N Pinckney St 5, % $ % $ $ 1, N Pinckney St 7, % $ % $ 1, $ 1, N Pinckney St 5, % $ % $ $ 1, N Pinckney St 2, % $ % $ $ N Pinckney St 7, % $ % $ 1, $ 1, N Pinckney St 2, % $ % $ $ E Mifflin St 5, % $ % $ 1, $ 2, E Mifflin St 5, % $ % $ 1, $ 2, E Mifflin St 2, % $ % $ $ E Mifflin St 6, % $ % $ $ 1, E Washington Ave 16, % $ 1, % $ 1, $ 3, N Hamilton St 16, % $ 1, % $ 2, $ 3, N Hamilton St 1, % $ % $ 1, $ 1, N Hamilton St Unit CDM 5, % $ % $ 1, $ 1, N Lake St 7, % $ % $ 1, $ 2, State St 1, % $ % $ $ State St Unit CDM 6, % $ % $ $ 1, State St 8, % $ % $ $ 1, State St 8, % $ % $ $ 1, State St 4, % $ % $ $ N Frances St 21, % $ 2, % $ 2, $ 4, State St 69, % $ 6, % $ 2, $ 9, Langdon St 139, % $ 13, % $ 5, $ 19, N Hamilton St 23, % $ 2, % $ 4, $ 6, N Frances St 8, % $ % $ 1, $ 2, State St 2, % $ % $ $ State St 5, % $ % $ $ 1, State St 4, % $ % $ $ State St 4, % $ % $ $ State St 3, % $ % $ $ State St 4, % $ % $ $ State St 4, % $ % $ $ State St 4, % $ % $ $ State St 6, % $ % $ $ 1, State St 8, % $ % $ $ 1, State St 4, % $ % $ $ 1, W Gilman St 17, % $ 1, % $ $ 2, W Gilman St 9, % $ % $ $ 1, W Gilman St 9, % $ % $ $ 1, W Gilman St 3, % $ % $ $ State St 14, % $ 1, % $ 1, $ 3, State St 2, % $ % $ 1, $ 1, State St 2, % $ % $ $ State St 2, % $ % $ $ State St 2, % $ % $ $ State St 2, % $ % $ $ State St 2, % $ % $ $ State St 1, % $ % $ $ State St 1, % $ % $ $ State St % $ % $ $ W Gorham St 8, % $ % $ $ 1, W Gorham St 4, % $ % $ $ N Henry St 11, % $ 1, % $ $ 2, N Henry St 2, % $ % $ $ of 4

33 Schedule A Parcel Number Situs Area (sq. ft.) Area (%) Area Charge Effective Frontage Frontage (%) Frontage Charge Total Charge W Johnson St 5, % $ % $ 1, $ 1, W Johnson St 4, % $ % $ $ E Mifflin St 34, % $ 3, % $ 3, $ 6, E Mifflin St 18, % $ 1, % $ 1, $ 3, E Mifflin St 8, % $ % $ 1, $ 2, N Pinckney St 12, % $ 1, % $ 1, $ 2, W Dayton St 42, % $ 4, % $ 2, $ 6, W Mifflin St 14, % $ 1, % $ 1, $ 3, W Mifflin St 2, % $ % $ $ W Mifflin St 10, % $ 1, % $ $ 1, Wisconsin Ave 16, % $ 1, % $ 1, $ 3, State St % $ % $ $ State St 1, % $ % $ $ State St 6, % $ % $ 1, $ 2, State St 3, % $ % $ $ State St 2, % $ % $ $ State St 5, % $ % $ 1, $ 2, State St 2, % $ % $ $ State St 19, % $ 1, % $ 1, $ 3, State St 4, % $ % $ $ State St 3, % $ % $ $ 1, State St 1, % $ % $ 1, $ 1, State St 1, % $ % $ $ State St 6, % $ % $ $ 1, State St 2, % $ % $ $ State St 4, % $ % $ $ State St 13, % $ 1, % $ 1, $ 2, W Gorham St 7, % $ % $ 1, $ 2, State St 3, % $ % $ 1, $ 2, State St 1, % $ % $ $ State St 1, % $ % $ $ State St 2, % $ % $ $ State St 2, % $ % $ $ State St 2, % $ % $ $ 1, State St % $ % $ $ State St 2, % $ % $ 1, $ 1, State St 3, % $ % $ $ State St 5, % $ % $ $ 1, N Fairchild St 13, % $ 1, % $ 3, $ 4, State St Unit CDM 111, % $ 11, % $ 5, $ 16, State St 1, % $ % $ 1, $ 1, State St 3, % $ % $ $ 1, State St 7, % $ % $ $ 1, State St 1, % $ % $ $ State St 2, % $ % $ $ State St 4, % $ % $ $ 1, State St 13, % $ 1, % $ 1, $ 2, W Gorham St 10, % $ 1, % $ $ 1, W Gorham St 8, % $ % $ $ 1, W Gorham St 8, % $ % $ $ 1, W Gorham St 4, % $ % $ 1, $ 1, State St Unit CDM 7, % $ % $ $ 1, State St 1, % $ % $ 1, $ 1, State St 1, % $ % $ $ State St 2, % $ % $ $ State St 4, % $ % $ $ State St 3, % $ % $ $ State St 1, % $ % $ 1, $ 1, N Henry St 5, % $ % $ $ 1, N Henry St 7, % $ % $ 1, $ 1, W Johnson St 3, % $ % $ $ 1, N Carroll St 26, % $ 2, % $ 2, $ 5, N Carroll St 5, % $ % $ $ 1, N Carroll St 5, % $ % $ $ 1, N Carroll St 5, % $ % $ $ 1, of 4

34 Schedule A Parcel Number Situs Area (sq. ft.) Area (%) Area Charge Effective Frontage Frontage (%) Frontage Charge Total Charge N Carroll St 8, % $ % $ 1, $ 2, N Fairchild St 16, % $ 1, % $ $ 1, W Mifflin St 2, % $ % $ $ W Mifflin St 1, % $ % $ $ W Mifflin St 1, % $ % $ $ W Mifflin St 1, % $ % $ $ W Mifflin St 2, % $ % $ $ W Washington Ave 8, % $ % $ $ 1, S Carroll St 25, % $ 2, % $ 2, $ 5, S Carroll St 6, % $ % $ $ 1, S Carroll St 4, % $ % $ $ S Carroll St 3, % $ % $ $ S Carroll St 2, % $ % $ $ 1, W Washington Ave 24, % $ 2, % $ 2, $ 4, W Main St 10, % $ 1, % $ $ 1, W Main St 1, % $ % $ $ 1, W Main St 3, % $ % $ $ 1, W Main St 4, % $ % $ $ W Main St 2, % $ % $ $ W Main St 2, % $ % $ $ W Main St 2, % $ % $ $ W Main St 2, % $ % $ $ S Hamilton St 5, % $ % $ 1, $ 2, State St 13, % $ 1, % $ 1, $ 3, W Gilman St 4, % $ % $ $ W Gilman St 13, % $ 1, % $ 1, $ 2, W Gilman St 4, % $ % $ $ W Gilman St 9, % $ % $ $ 1, W Gilman St 7, % $ % $ $ 1, W Gilman St 8, % $ % $ $ 1, W Gilman St 4, % $ % $ $ W Gilman St 5, % $ % $ $ 1, W Gilman St 1, % $ % $ $ University Ave 1, % $ % $ $ W Gorham St 5, % $ % $ $ W Gorham St 12, % $ 1, % $ 1, $ 3, W Gorham St 42, % $ 4, % $ 1, $ 5, State St 1, % $ % $ $ 1, State St % $ % $ $ State St 5, % $ % $ $ 1, State St 5, % $ % $ $ 1, State St 3, % $ % $ $ State St 3, % $ % $ $ State St 6, % $ % $ $ 1, N Frances St 5, % $ % $ 1, $ 2, N Frances St 2, % $ % $ $ W Gilman St 3, % $ % $ $ W Gilman St 6, % $ % $ $ 1, N Frances St 13, % $ 1, % $ 1, $ 2, W Gilman St 1, % $ % $ $ W Gilman St % $ % $ $ W Gilman St 1, % $ % $ $ N Frances St 70, % $ 6, % $ 4, $ 11, State St 4, % $ % $ 1, $ 1, State St 3, % $ % $ $ State St 3, % $ % $ $ State St 6, % $ % $ 1, $ 1, State St 11, % $ 1, % $ 1, $ 2, State St 2, % $ % $ $ State St 4, % $ % $ 1, $ 1, N Lake St 3, % $ % $ $ N Lake St 44, % $ 4, % $ 2, $ 7, N Lake St 6, % $ % $ 1, $ 2, University Ave 11, % $ 1, % $ $ 2, N Frances St 44, % $ 4, % $ 2, $ 7, of 4

35 Schedule A Parcel Number Situs Area (sq. ft.) Area (%) Area Charge Effective Frontage Frontage (%) Frontage Charge Total Charge University Ave 3, % $ % $ $ University Ave 2, % $ % $ $ University Ave 1, % $ % $ $ University Ave 2, % $ % $ $ University Ave 1, % $ % $ $ N Frances St 2, % $ % $ $ N Frances St 2, % $ % $ $ N Frances St 3, % $ % $ $ University Ave 4, % $ % $ $ State St 11, % $ 1, % $ $ 2, State St 11, % $ 1, % $ $ 2, State St 22, % $ 2, % $ 2, $ 4, University Ave 191, % $ 18, % $ 3, $ 22, E Doty St 4, % $ % $ 1, $ 1, King St 4, % $ % $ $ S Pinckney St 4, % $ % $ $ 1, King St 7, % $ % $ 1, $ 1, King St 3, % $ % $ 1, $ 1, E Main St 13, % $ 1, % $ 2, $ 3, E Main St 20, % $ 1, % $ 2, $ 4, Martin Luther King Jr Blvd 8, % $ % $ $ 1, E Main St 23, % $ 2, % $ 1, $ 3, E Doty St 19, % $ 1, % $ 1, $ 3, W Main St 10, % $ 1, % $ 1, $ 2, W Main St 4, % $ % $ $ W Main St Unit CDM 33, % $ 3, % $ 3, $ 6, W Main St 38, % $ 3, % $ 1, $ 5, S Hamilton St 4, % $ % $ 1, $ 1, S Hamilton St 4, % $ % $ 1, $ 2, S Hamilton St Unit CDM 16, % $ 1, % $ 1, $ 3, Total 2,263, % $ 223, , % $ 223, $ 446, of 4

36 Madison Parks Division 210 Martin Luther King, Jr. Blvd., Room 104 PO Box 2987 Madison, WI cityofmadison.com/parks September 29, 2017 Dear Mall Maintenance Service Area Property Owner: Enclosed is the notice for Special Charges for Mall Maintenance service for the period of September 1, 2016 to August 31, Mall Maintenance services are supported by a combination of special charges to property owners and the City tax levy. Charges are billed in arrears (after the fact) and are based on actual expenditures for the past year of service. Madison Parks continues to strive towards providing the best possible maintenance for the district while focusing on controlling costs to the property owners. Also enclosed is a service area map that provides a guide to the street frontages that are serviced as a part of the special charges district. The covered serviced areas receive the following services: Sidewalk Snow and Ice Removal on serviced frontages (see enclosed map). Snow removal from the street is managed by the Streets Division. Snow removal from sidewalks that are not on serviced frontages is the responsibility of the property owners. Daily trash collection from public receptacles, recycling and leaf/debris collection as needed. For more information, see the website below. (Sidewalk snow removal is a priority during winter storms.) Bus shelter cleaning with power washing as required and route sign maintenance. Seasonal banner change on State Street and Capitol Square. Turf and Landscape Maintenance Mowing/trimming, fertilization, and irrigation of Square and State Street grass islands, in addition to Lisa Link Peace Park. Assist Olbrich Botanical Gardens and the Business Improvement District with the annual flower planting program. Hardscape Maintenance sweeping walks, power washing seating areas as needed, graffiti and residue removal, and installing/removing benches/bike racks/refuse containers as required. Landscape planting and maintenance program for service area planting beds. Mall Maintenance staff continues to work with Olbrich Gardens staff and hired landscape professionals to work towards solutions for the planting beds located within the district. Maintenance and cleaning of the visitor center. Sidewalk washing program for removing residue and gum through power washing. Mall Maintenance Contacts: For specific questions about fees and billing, contact: Ryan Wiesen, Parks Financial and Administrative Services Coordinator (608) or RWiesen@cityofmadison.com If you have any questions about services, contact either: Mark Kiesow, Mall Concourse Foreman (608) or MKiesow@cityofmadison.com Chad Hughes, Central Parks Supervisor (608) or CMHughes@cityofmadison.com Or visit

37 - Mall Concourse Maintenance ISp,ecl,al Charges Service Area 2017 City of Madison of Public Works -Parks Oiv. Cltv'i.{)tlntv IiUIi'l1I/IK. Suite 104 Blvd. Graphical Scale I I ~ 0 play 600 MADISON PARKS Parcels Receiving Services ---Service Frontages I InTI IT '_sr,!

38 *** NOTICE OF MALL MAINTENANCE SPECIAL CHARGES *** Printed: September 27, 2017 PARCEL NUMBER: Parcel Area Effective Frontage Special Charge Sq. Ft. Ft PROPERTY LOCATION: OWNER: RETURN ADDRESS: Parks Division, City of Madison 210 Martin Luther King, Jr. Blvd., #104 Madison, WI NOTICE OF PUBLIC HEARING BEFORE THE DOWNTOWN COORDINATING COMMITTEE (HEARING ON MALL MAINTENANCE SPECIAL CHARGES) NOTICE IS HEREBY GIVEN THAT A PUBLIC HEARING IS BEING SCHEDULED FOR PROPERTIES WITHIN THE REVISED STATE STREET MALL/CAPITOL CONCOURSE MAINTENANCE DISTRICT ON PROPOSED MALL MAINTENANCE SPECIAL CHARGES FOR MALL/CONCOURSE MAINTENANCE COSTS IN ACCORDANCE WITH RESOLUTION NO. 37,401 DATED OCTOBER 6, 1981 AND BY AUTHORITY GRANTED UNDER THE PROVISIONS OF SECTION OF THE WISCONSIN STATUTES. THE DOWNTOWN COORDINATING COMMITTEE WILL HOLD A PUBLIC HEARING ON: THURSDAY, OCTOBER 19, 2017 AT 5:30 PM. IN ROOM 108 IN THE CITY-COUNTY BUILDING, 210 MARTIN LUTHER KING, JR. BLVD. TO HEAR ALL PERSONS INTERESTED, OR THEIR AGENTS OR ATTORNEYS, CONCERNING MATTERS CONTAINED IN SAID REPORTS AND WILL DETERMINE WHAT PORTION, IF ANY, OF THE COST OF SAID MAINTENANCE SHALL BE PAID BY THE CITY AT LARGE. NOTICE IS HEREBY GIVEN THAT THE MALL MAINTENANCE SPECIAL CHARGES FOR THE MAINTENANCE HEREIN DESCRIBED SHALL BE EXTENDED UPON THE TAX ROLL AS A LIEN AGAINST THE PROPERTY AND ALL PROCEEDINGS IN RELATION TO THE COLLECTION, RETURN AND SALE OF PROPERTY FOR DELINQUENT REAL ESTATE TAXES SHALL APPLY TO SUCH SPECIAL CHARGES. Maribeth Witzel-Behl CITY CLERK ** DO NOT PAY FROM THIS STATEMENT ** ** CHARGES WILL APPEAR ON YOUR ** ** PROPERTY TAX BILL TO BE MAILED IN ** ** DECEMBER 2017 **

39 My name is Rabbi Mendel Matusof. I am president and director of the organization, Chabad at the University of Wisconsin, Inc. which owns 223 W Gilman St. I am requesting removal of my property from the State Street Mall Concourse Maintenance Area. We spent three years trying to come up with an expansion plan for our facility. Easiest would have been to demolish everything and build up from scratch. However, we never did consider that, because we are part of a residential neighborhood, Mansion Hill. We did request to take down the adjoining dilapidated property, and permission was eventually granted, but not to build a large commercial space, simply to expand our facility to the scale of a home. The State Street Mall is extremely important to the businesses in its district. We believe that we are unfairly being asked to shoulder the cost of which we do not seek and receive benefit from. We are a residential space, part of Mansion Hill, servicing students primarily from Langdon, and asked to pay for our proximity to State Street businesses. We have a small garden in front of the property. The litter blowing simply gets much of the trash in the garden which I must then collect regardless. I need to shovel my snow with a wide path, as every other owner in town. The snow brush truck which drives thru does not make a wide enough path, and we need to do it after each snow fall. When there is ice, I need to salt the walkway, no one does that for me. In addition, we are directly across the street from the Lutheran Center. There is no way in which the Jewish Center is more relevant to, or seeks to be a part of this important business district on the adjoining State Street more than the Lutheran Center. I ask that the State Street Mall Concourse Area be revised to exclude 223 W Gilman St from the area. Or at the least, that the fee me substantially reduced, with services for us clearly defined and provided. Thank you.

40 My name is Eileen Bruskewitz, 5134 Reynolds Avenue, Town of Westport. I am the owner of 225 W Gilman and I am requesting removal of my property from the State Street Mall Concourse Maintenance area. Several years ago, my property, along with the adjacent two properties were condemned by the City of Madison to develop a mid-state Street Parking Ramp. When that initiative failed and the condemnation order was lifted, I asked on behalf of my partnership that we be removed from the Maintenance Service Area because we do not receive any benefit for the fees we are charged. My copy ofthe 2015 Mall Maintenance Service Area, prepared by the Parks Department on the City website, shows that we were not included. The new 2017 map includes us in the designated area and we are requesting again to be removed. I don't know of any other totally residential property included in the entire service area except mine. The services provided: picking up litter, snow shoveling, removing graffiti and pulling weeds are done on an ongoing basis by our maintenance staff. We do not want any Mall furniture at our property because that would encourage loitering. We have never seen anyone do power washing in front of our buildings because it really isn't necessary. We do not rely on Mall Maintenance for any oftheir services and common sense says we should not have to pay for them. The State Street Mall Concourse area has all commercial properties including many restaurants and bars which require the kind of services the Mall Concourse Staff needs to attend to. But, that is not who we are. 225 W Gilman Street is a private residential 3 flat which houses UW students and there is no commercial activity on the premises at all. Yet, we are being charged for the same services as those commercial establishments. Copies of the 2015 and the 2017 maps are handed out. I would ask that the maps be revised and remove 225 W Gilman Street, or at the very least that the fee be substantially reduced with a delineation of services that would be provided for the fee. One other item. Since Gilman Street is blocked off for Halloween and for the outdoor State Street Markets, our tenants cannot access their private parking spots. The city is essentially expropriating our private property for a public use without compensation. I'm asking on behalf of our tenants that they be permitted to park in the Buckeye lot without charge. I would be happy answer any questions. Thank you. Eileen Bruskewitz eileenbz@gmail.com

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43 City of Madison City of Madison Madison, WI Master File Number: File ID: File Type: Resolution Status: Items Referred Version: 2 Reference: Controlling Body: BOARD OF HEALTH FOR MADISON AND DANE COUNTY File Created Date : 10/11/2017 File Name: Amending Public Health-Madison and Dane County s 2017 budget to transfer funds from and authorizing the Director of Public Health to sign an agreement with the Board of Regents for the University of Wisconsin System to spend these funds to provide short-t Final Action: Title: Amending Public Health-Madison and Dane County s 2017 budget to transfer funds from and authorizing the Director of Public Health to sign an agreement with the Board of Regents for the University of Wisconsin System to spend these funds to provide short-term support for the University of Wisconsin s Covering Wisconsin-Marketplace Insurance Enrollment Assistance Program. Notes: CC Agenda Date: 10/17/2017 Agenda Number: 6. Sponsors: Paul R. Soglin, Matthew J. Phair, Sara Eskrich and Shiva Bidar-Sielaff Attachments: By Title Only v1.pdf Author: Janel Heinrich Entered by: pabel@publichealthmdc.com Effective Date: Enactment Number: Hearing Date: Published Date: Approval History Version Date Approver Action 1 10/11/2017 Elizabeth York Approve 2 10/18/2017 Elizabeth York Approve History of Legislative File Version: Acting Body: Date: Action: Sent To: Due Date: Return Date: Result: City of Madison Page 1 Printed on 10/20/2017

44 Master Continued (49172) 1 Health Department 10/11/2017 Referred for Introduction Action Text: This Resolution was Referred for Introduction Notes: Finance Committee, Board of Health for Madison and Dane County 1 COMMON COUNCIL 10/17/2017 Refer FINANCE COMMITTEE Action Text: This Resolution was Refer to the FINANCE COMMITTEE Notes: Additional referral to Board of Health for Madison and Dane County. 1 FINANCE COMMITTEE 10/17/2017 Refer BOARD OF HEALTH FOR MADISON AND DANE COUNTY Action Text: This Resolution was Refer to the BOARD OF HEALTH FOR MADISON AND DANE COUNTY Notes: 2 FINANCE COMMITTEE 10/23/ BOARD OF HEALTH FOR 11/09/2017 MADISON AND DANE COUNTY Text of Legislative File Fiscal Note Due to a number of vacancies within Public Health and the length of time required to fill vacancies, the Department is anticipated to have over $1 million savings in salaries and benefits. The proposed resolution amends Public Health s operating budget by transferring $107,148 from Salaries to Purchased Services and authorizes the Department to sign an agreement with the University of Wisconsin Board of Regents to provide short-term support for the Covering Wisconsin-Marketplace Insurance Enrollment Assistance Program. The funds for the contract will be encumbered in Title Amending Public Health-Madison and Dane County s 2017 budget to transfer funds from and authorizing the Director of Public Health to sign an agreement with the Board of Regents for the University of Wisconsin System to spend these funds to provide short-term support for the University of Wisconsin s Covering Wisconsin-Marketplace Insurance Enrollment Assistance Program. Body PREAMBLE - Covering Wisconsin (CWI), based within University of Wisconsin-Madison and affiliated with UW Extension, runs the state s largest federally -certified and state-licensed Navigator agency. CWI connects residents with and promotes effective use of insurance coverage and other programs that support health. In 2016, CWI s work centered around three primary engagement areas: 1) health coverage outreach and enrollment assistance; 2) education on using health coverage to access care; and 3) assistance with free school meals enrollment through direct certification. Navigators work with partners to promote enrollment in the Affordable Care Act (ACA)/Obamacare plans and in Medicaid/BadgerCare. Beyond the services provided by fee based agents and brokers, Navigators fill an essential role in meeting the diverse needs of lower-income consumers. Navigators enroll consumers in Medicaid along with Marketplace plans in a single appointment and location. This can assure that the whole family gets appropriate coverage when a parent qualifies for Marketplace insurance coverage and a child qualifies for Medicaid. Navigators handle complex cases, spending as much time as needed City of Madison Page 2 Printed on 10/20/2017

45 Master Continued (49172) with a single case and providing post-enrollment assistance. Navigators provide Spanish-language and bi-cultural services and locate themselves in community-based locations throughout the service area. In Dane County, since 2014 Covering Wisconsin has had three federally-certified, state-licensed bi-lingual and bi-cultural Marketplace Insurance Navigators working at numerous locations throughout the County to support our residents in connecting to health insurance and other health programs that improve health. CWI maintains enrollment services at six community-based locations in Dane County, and conducts enrollment events at libraries and other sites. In the past year, CWI provided individual appointments with 1,708 Dane County consumers, enrolling 595 in Marketplace coverage and 265 in Medicaid coverage. In September of this year, less than two months before the open enrollment period was to start, CWI was notified by CMS, the federal funding agency, that financial support outreach and enrollment services would be reduced by 42%, a loss of $422,763 for the state; $214, 294 of which was dedicated to maintaining Navigator services in Dane County. The cut in federal assistance requires CWI to reduce its service area and scope of services within its remaining counties. In order for Covering Wisconsin to maintain full effort for Navigator assistance and outreach in Madison and Dane County, and fill the gap left in by the reduction in federal support for advertising and public education, the City of Madison and Dane County, are supportive of PHMDC providing funding in the amount of $107, 148. With these funds, Covering Wisconsin will go far beyond the otherwise thin capacity stretched by the reduced federal funds, allowing CWI to fulfill the following functions in the Madison/Dane County area: - Campaigning/canvassing: Engage services of a community organizer and/or volunteer coordinator to conduct door-to-door outreach and a "get-out-the-enroll" campaign - Provide Navigator enrollment services and referral support specifically focusing on the African American and Latinx communities and service provider organizations - Conduct Madison/Dane County targeted digital/social media advertising, bus advertising, and pursuing utility bill inserts, and partnerships with private sector/business interests The intergovernmental agreement (IGA) that created Public Health-Madison and Dane County gives the Board of Health for Madison and Dane County (BOHMDC) the authority to make budget transfers of up to $50,000. Appropriations above the amounts approved in the annual budget require the approval of both the Dane County Board of Supervisors and the City of Madison Common Council and budget transfers of more than $50,000 require review by the Dane County and City financial committees. (IGA, Section VIII, Paragraph G). Additionally, budget transfers require a ¾ vote of BOHMDC members present and voting and this resolution is being referred to the BOHMDC for that purpose. NOW, THEREFORE, BE IT RESOLVED that the Public Health 2017 Operating Budget is amended to move funds from salary savings to community agency contracts pending the necessary approval of the Common Council and Dane County Board; and BE IT FURTHER RESOLVED that upon the above-described budget amendment being granted by both the City Council and Dane County Board; the Director of Public Health is authorized to enter into an agreement with The Board of Regents of the University of Wisconsin System on City of Madison Page 3 Printed on 10/20/2017

46 Master Continued (49172) behalf of University of Wisconsin-Madison providing a total of $107,148 for CWI Navigator activities taking place between November 1, 2017 and June 30, 2018 as described above. BE IT FURTHER RESOLVED that the funding authorized by this Resolution for CWI will be contingent on certain federal matching funds being available to CWI and the availability of special enrollment periods after open enrollment, with such contingencies to be verified by the Director of Public Health; and BE IT FURTHER RESOLVED that payment to CWI will be made in December 2017 and June 2018 after submission of reports containing the data elements described in the scope of service. Account strings: Permanent Salaries ($107,148) Community Agency Contracts $107,148 City of Madison Page 4 Printed on 10/20/2017

47 City of Madison City of Madison Madison, WI Master File Number: File ID: File Type: Resolution Status: Items Referred Version: 1 Reference: Controlling Body: BOARD OF HEALTH FOR MADISON AND DANE COUNTY File Created Date : 10/11/2017 File Name: Amending PHMDC's 2017 Budget Final Action: Title: BY TITLE ONLY Amending the Public Health-Madison and Dane County 2017 Operating Budget by transferring funds within Public Health s budget and authorizing the Director of Public Health to sign an agreement with the Board of Regents for the University of Wisconsin System to provide short-term support for the University of Wisconsin s Covering Wisconsin-Marketplace Insurance Enrollment Assistance Program. Notes: Sponsors: Paul R. Soglin, Matthew J. Phair, Sara Eskrich and Shiva Bidar-Sielaff Attachments: Author: Janel Heinrich Entered by: pabel@publichealthmdc.com Effective Date: Enactment Number: Hearing Date: Published Date: Approval History Version Date Approver Action 1 10/11/2017 Elizabeth York Approve History of Legislative File Version: Acting Body: Date: Action: Sent To: Due Date: Return Date: Result: 1 Health Department 10/11/2017 Referred for Introduction Action Text: This Resolution was Referred for Introduction Notes: Finance Committee, Board of Health for Madison and Dane County 1 COMMON COUNCIL 10/17/2017 Refer FINANCE COMMITTEE Action Text: This Resolution was Refer to the FINANCE COMMITTEE Notes: Additional referral to Board of Health for Madison and Dane County. City of Madison Page 1 Printed on 10/18/2017

48 Master Continued (49172) 1 FINANCE COMMITTEE 10/17/2017 Refer BOARD OF HEALTH FOR MADISON AND DANE COUNTY Action Text: This Resolution was Refer to the BOARD OF HEALTH FOR MADISON AND DANE COUNTY Notes: Text of Legislative File Fiscal Note Title BY TITLE ONLY Amending the Public Health-Madison and Dane County 2017 Operating Budget by transferring funds within Public Health s budget and authorizing the Director of Public Health to sign an agreement with the Board of Regents for the University of Wisconsin System to provide short-term support for the University of Wisconsin s Covering Wisconsin-Marketplace Insurance Enrollment Assistance Program. City of Madison Page 2 Printed on 10/18/2017

49 City of Madison City of Madison Madison, WI Master File Number: File ID: File Type: Resolution Status: Council New Business Version: 1 Reference: Controlling Body: FINANCE COMMITTEE File Created Date : 10/11/2017 File Name: Authorizing the Mayor and City Clerk to enter into contracts with Nehemiah Community Development Corp and Madison-area Urban Ministry to provide peer support services to assist persons impacted by violence and to support formerly incarcerated individuals Final Action: Title: Authorizing the Mayor and City Clerk to enter into contracts with Nehemiah Community Development Corp and Madison-area Urban Ministry to provide peer support services to assist persons impacted by violence and to support formerly incarcerated individuals as part of a strategy to reduce recidivism Notes: CC Agenda Date: 10/17/2017 Agenda Number: 7. Sponsors: Maurice S. Cheeks and Matthew J. Phair Attachments: Author: Laura Noel Entered by: jstoiber@cityofmadison.com Effective Date: Enactment Number: Hearing Date: Published Date: Approval History Version Date Approver Action 1 10/11/2017 Brent Sloat Approve 1 10/20/2017 Brent Sloat Approve History of Legislative File Version: Acting Body: Date: Action: Sent To: Due Date: Return Date: Result: 1 Community Development 10/11/2017 Referred for Division Introduction City of Madison Page 1 Printed on 10/20/2017

50 Master Continued (49186) Action Text: Notes: This Resolution was Referred for Introduction Finance Committee 1 COMMON COUNCIL 10/17/2017 Refer FINANCE COMMITTEE Pass Action Text: A motion was made by Rummel, seconded by Baldeh, to Refer to the FINANCE COMMITTEE. The motion passed by voice vote/other. Notes: 1 FINANCE COMMITTEE 10/23/2017 Text of Legislative File Fiscal Note The proposed resolution approves the recommendations of the Community Services Committee and authorizes entry into contracts with Nehemiah Community Development Corporation and the Madison Area Urban Ministry. Common Council adopted RES (Legistar file 48015) authorized the Community Development Division (CDD) to undertake a Request for Proposals (RFP) process to allocate budgeted funds, for use beginning in 2017, to community organizations for provision of peer support programming for violence prevention. Due to the timing of the RFP, recommendations from the process authorized by RES (File 48015) will be used to award funding in CDD s 2018 operating budget. The 2017 Adopted Operating Budget includes $400,000 for peer support programming. Resolution (Legistar file 47574), adopted by the Common Council on June 20th, authorized utilizing $75,000 of this appropriation for a contract with Nehemiah and the Focused Interruption Coalition to provide peer support services to persons or households impacted by acts of violence ($50,000) and funding administered by CDD for rapid response and direct aid to victims of violence ($25,000). The 2018 Executive Operating Budget includes $400,000 for continuing the peer support programming for violence prevention. The proposed resolution authorizes awarding up $150,000 in 2017 and up to $200,000 in 2018 to Nehemiah Community Development Corporation and its collaborative partners for the provision of crisis-focused peer support and related services designed to help reduce the occurrence of crime and violence in our community. The proposed resolution also authorizes awarding up to $150,000 in 2017 and up to $200,000 in 2018 to Madison Area Urban Ministry and its collaborative partners for the provision of peer support and related services designed to reduce recidivism among person returning to our community from incarceration. Title Authorizing the Mayor and City Clerk to enter into contracts with Nehemiah Community Development Corp and Madison-area Urban Ministry to provide peer support services to assist persons impacted by violence and to support formerly incarcerated individuals as part of a strategy to reduce recidivism Body WHEREAS, the City s 2017 Adopted Operating Budget appropriated $400,000 within the Community Development Division (CDD) budget to support a Peer Support Initiative that is intended to achieve two distinct goals; reducing the rate of recidivism among persons returning to the community following a period of incarceration and, reducing incidences of violence on the part of persons deemed at risk of engaging in violent or criminal behavior; and WHEREAS, on August 1, 2017 the Common Council adopted RES (Legistar File #48015) authorizing the CDD to undertake a Request for Proposals (RFP) process to allocate those funds for use beginning in 2017; and City of Madison Page 2 Printed on 10/20/2017

51 Master Continued (49186) WHEREAS, CDD staff, in consultation with the Mayor, members of the Common Council and others, prepared a staff paper entitled Peer Support Initiative 2017 that set forth the parameters of a Peer Support Program initiative; and WHEREAS, CDD contracted with Equity by Design to conduct a series of focus groups and interviews involving community stakeholders, potential vendors, and residents that might benefit from the described services in order to gather feedback on the staff paper ; and WHEREAS the final Peer Support Initiative 2017 paper served as the foundation for the request for proposals document used to solicit proposals from area non-profit organizations interested in providing peer support services; and WHEREAS CDD staff published the request for proposals on August 11, 2017 and received four proposals to provide the requested services; and WHEREAS CDD staff, in consultation with a review team comprised of representatives from the Office of the Mayor, the Madison Police Department, Dane County s Joining Forces for Families and Neighborhood Intervention Programs, the City/County Public Health Department and the Madison Metropolitan School District, reviewed and evaluated all of the proposals and formulated recommendations for consideration by the Community Services Committee, and WHEREAS those recommendations included the following provisions: the City will award up to $150,000 in 2017 funds and up to $200,000 in 2018 funds, the latter contingent upon funds being included in the 2018 Adopted Operating Budget, to Nehemiah Community Development Corporation (Nehemiah) and its collaborative partners - the Focused Interruption Coalition, Anesis Therapy and the Urban League of Greater Madison - for the provision of peer support and related services to persons affected by violence and deemed at high risk themselves of engaging in violent or criminal behavior. Funds available to Nehemiah in 2017 are primarily intended for use to pay expenses associated with program design and development, staff training and certification, and organizational capacity building related to the provision of contracted services, including costs incurred to retain the services of third party subject matter expertize and/or technical assistance. the City will award up to $150,000 in 2017 funds, and up to $200,000 in 2018 funds, the latter contingent upon funds being included in the 2018 Adopted Operating Budget, to Madison-area Urban Ministry (MUM), and its collaborative partners - FAIR, ACCESS Housing, Employment and Training Association and Vision Beyond Bars - for the provision of peer support and related services to persons returning to the community from incarceration and deemed at risk of engaging in activities that could lead to their re-incarceration. Funds provided to MUM in 2017 are available to MUM and its partners to pay for expenses incurred in the provision of contracted services and for program development, staff training and certification, and other startup needs relevant to the Peer Support re-entry program. More specific details regarding program expectations and use of funds will be set out in contracts between the CDD and funded agencies. MUM and Nehemiah, and their respective partners, will also be expected to work together to help establish and participate in a collaborative network of providers serving the re-entry population in Madison; and City of Madison Page 3 Printed on 10/20/2017

52 Master Continued (49186) WHEREAS The Community Services Committee met on October 18, 2017 and its members voted unanimously to approve these recommendations and forward them to the Common Council for adoption. NOW, THEREFORE BE IT RESOLVED, that the Mayor and the Common Council approve the recommendations of the Community Service Committee and authorize the award of up to $150,000 in 2017, and up to $200,000 in 2018, to Nehemiah Community Development Corporation and its collaborative partners for the provision of crisis-focused peer support and related services designed to help reduce the occurrence of crime and violence in our community; and BE IT FURTHER RESOLVED, that the Mayor and the Common Council approve the recommendations of the Community Services Committee and authorize the award of up to $150,000 in 2017, and up to $200,000 in 2018, to Madison area Urban Ministry and its collaborative partners for the provision of peer support and related services designed to reduce recidivism among person returning to our community from incarceration; and BE IT FINALLY RESOLVED, that the Mayor and City Clerk are hereby authorized to enter into contracts with Nehemiah Community Development Corporation and with Madison-area Urban Ministry to accomplish the purposes described in this resolution. City of Madison Page 4 Printed on 10/20/2017

53 City of Madison City of Madison Madison, WI Master File Number: File ID: File Type: Operating Budget Status: Council Recessed Public Hearing Version: 1 Reference: Controlling Body: COMMON COUNCIL File Created Date : 09/18/2017 File Name: 2018 Executive Operating Budget Final Action: Title: 2018 Executive Operating Budget Notes: CC Agenda Date: 10/31/2017 Agenda Number: 8. Sponsors: Paul R. Soglin Attachments: Author: Operating Presentations-Monday.pdf, Overview Presentation.pdf, Operating Presentations-Tuesday.pdf, Finance Committee Proposed Amendments-FINAL.pdf, 2018 Executive Budget Errata.pdf Entered by: mwitzel-behl@cityofmadison.com Effective Date: Enactment Number: Hearing Date: Published Date: Approval History Version Date Approver Action History of Legislative File Version: Acting Body: Date: Action: Sent To: Due Date: Return Date: Result: 1 Clerk's Office 09/18/2017 Referred for Introduction Action Text: This Operating Budget was Referred for Introduction Notes: Finance Committee (Public Hearings 10/9/2017, 10/10/2017) (10/23/2017); Common Council (Public Hearing 10/17/2017, 11/13/2017, 11/14/2017) 1 COMMON COUNCIL 10/03/2017 Referred for Public Hearing COMMON COUNCIL Pass Action Text: A motion was made by Rummel, seconded by Baldeh, to Referred for Public Hearing to the COMMON COUNCIL. The motion passed by voice vote/other. City of Madison Page 1 Printed on 10/20/2017

54 Master Continued (48915) Notes: 1 FINANCE COMMITTEE 10/09/2017 Refer FINANCE COMMITTEE 10/10/ /10/2017 Pass Action Text: Ald. McKinney left at 8:10 p.m. A motion was made by Rummel, seconded by Verveer, to Refer to the 10/10/2017 FINANCE COMMITTEE meeting. The motion passed by voice vote/other. 1 FINANCE COMMITTEE 10/10/2017 RECOMMEND TO COUNCIL WITH THE FOLLOWING RECOMMENDATION S - PUBLIC HEARING Pass Action Text: A motion was made by Rummel, seconded by Verveer, to RECOMMEND TO COUNCIL WITH THE FOLLOWING RECOMMENDATIONS - PUBLIC HEARING REFER to the FINANCE COMMITTEE 10/23/2017 and COMMON COUNCIL PUBLIC HEARING 10/17/2017, and 10/31/2017. The motion passed by voice vote/other. Notes: Refer to the Finance Committee 10/23/2017 and Common Council Public Hearing 10/31/ COMMON COUNCIL 10/17/2017 Re-refer for Recessed Public Hearing FINANCE COMMITTEE Pass Action Text: A motion was made by Rummel, seconded by Baldeh, to Re-refer for Recessed Public Hearing to the FINANCE COMMITTEE. The motion passed by voice vote/other. One registrant in support. 1 FINANCE COMMITTEE 10/23/ FINANCE COMMITTEE 10/08/2018 Text of Legislative File Title 2018 Executive Operating Budget Body See attached City of Madison Page 2 Printed on 10/20/2017

55 MUNICIPAL COURT JUDGE DANIEL KOVAL FINANCE COMMITTEE 2018 BUDGET PRESENTATION

56 BUDGET SUMMARY BUDGET BY FUND Fund: General 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue (623,283) (660,849) (597,751) (671,195) Expense 572, , ,455 (671,195) Net Budget (51,004) -0-71, Authorized Positions 2017 Authorized= Executive= 5 Changes: 0

57 2018 BUDGET HIGHLIGHTS No significant budget changes for 2018 Budget. The court will continue to: Provide an impartial forum for hearing cases. Use restorative justice practices and programs to address ordinance violations whenever possible. Work to reduce disproportionate minority impacts in the court system.

58 COURT SERVICES Goal: Continue to provide an impartial forum for hearing cases both in the courtroom and at schools. Goal: Continue to use restorative justice practices and programs Planned Activities: Work with other agencies that offer counseling, job training, restorative court sessions, and other necessary services, such as Briarpatch, Centro Hispano, the YWCA, Timeback, the University of Wisconsin, and the school district. Goal: Continue to work on the juvenile diversion program, truancy court, and homeless court projects Planned Activities: Work with the Juvenile Justice Division of Dane County, the City Attorney Office, the YWCA, Timeback, Briarpatch, Centro Hispano, the school district, and nonprofits providing services for the homeless.

59 PUBLIC HEALTH JANEL HEINRICH, DIRECTOR FINANCE COMMITTEE 2018 BUDGET PRESENTATION

60 BUDGET SUMMARY BUDGET BY FUND Fund: Public Health 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue (12,081,206) (12,303,710) (12,370,465) (12,965,723) Expense 16,874,472 16,811,686 16,878,441 17,443,7874, Net Budget 4,793,266 4,507,976 4,507,976 4,478,064 Authorized Positions 2017 Authorized= Executive= Changes: 2 FTEs (ORF and MIECHV nurses)

61 2018 BUDGET HIGHLIGHTS Jointly funds $8.7 million net of revenues received from grants and fees. The City levy support is $3.85 million (44%); County general purpose revenue is $4.85 million (56%). Assumes utilizing $2.0 million of unassigned fund balance. The current unassigned fund balance exceeds the goal stated in the Intergovernmental Agreement (5% of the annual operating budget). Increases salaries by 1.25% ($149,200). The City s share of this increase is $65,976. Fully funds City of Madison contracts that include: o Access Community Health Center ($188,000); o Safe Communities Coalition ($20,000); o Heroin/Opiates Poisoning Initiative ($78,276); o Equity tools ($10,000); o Wellness initiatives ($10,000); o Aids Resource Center of Wisconsin ($27,394); o Violence Prevention ($250,000). Expenditures will not be made until the Council has approved a comprehensive plan for the program. Public Health will reallocate 2.0 FTE positions in support of this effort.

62 ADMINISTRATION Service Goal: The goal of this service is to create systems and processes for administrative functions Planned Activities: Create and implement a system to review, update and increase accessibility of PHMDC internal policies and procedures; increasing transparency, understanding and communication of the budget to PHMDC Managing public health accreditation Create and implement a department communications plan to support a culture of clear and inclusive communications, public relations and community engagement Implement and evaluate an agency wide health and racial equity plan Develop a workplace culture Plan integrating the results of health and racial equity and work plan assessments

63 ANIMAL SERVICES Service Goal: The goals of this service are to respond to all animal related complaints in a timely fashion with priority given to those with the greatest impact on animal welfare, public health, and safety and to minimize the risk of rabies in the community by facilitating testing, enforcing quarantine orders, and public education Planned Activities: Continue to build relationships among animal service and law enforcement officers throughout Dane County Implement a dog licensing education program to boost licensing of dogs in City of Madison and Dane County communities Work with community and state partners to implement a coyote management plan Improve the use of data from the new software data system for this service. Analyze data in LERMS to provide information on bites, citations and other animal related issues. This data will be used to increase prevention efforts in areas that have bite calls and/or low license numbers.

64 COMMUNITY HEALTH Service Goal: Minimize the impact and incidence of infectious disease, specific emphasis on sexually transmitted infections Support evidence based programs and policies for infants, children and their caregivers Ensure everyone has the ability to choose if and when to get pregnant 2018 Planned Activities: Increase partner services follow-up and implement upstream strategies to reduce STIs by utilizing a policy, systems and environmental approach. Integrate health and racial equity program strategies to better support those affected/most at risk of infectious disease Design and initiate implementation of activities focused on reducing the fetal and infant mortality rate Increase participant enrollment in home visiting programs to assure healthy outcomes by providing support to families in achieving healthy pregnancies, becoming knowledgeable and responsible first-time parents, and providing their babies with the best possible start to life Implement coalition action plans with specific strategies and objectives to improve sexual and reproductive health.

65 EMERGENCY RESPONSE PLANNING Service Goal: The goals of this service are to engage the three main preparedness capabilities (Community Preparedness, Community Recovery and Information Management) as a framework for strengthening emergency preparedness plans and systems within PHMDC, Madison, and Dane County Planned Activities: Review the PHMDC capability planning guide to identify three gaps from each of the main capabilities; develop and implement a plan of correction to address the identified gaps Conduct inclusive risk planning for the whole Community defined as Individuals and families, including those with access and functional needs, Businesses, Faith based and community organizations, Nonprofit groups, Schools and academia, Media outlets and all levels of government, including state, local, tribal, territorial, and federal partners. Which means that community members will be involved in the development of plans and will also insure that the community is knowledgeable about their roles and responsibilities in these plans Develop response plans for chemical, biological, radiological, nuclear, and explosive (CBRNE) threats; and engaging in local and regional emergency preparedness exercises and partner meetings. Also, a new Public Health Preparedness Plan will be developed using a state standardized plan template that will clarify roles and responsibilities for the community and our response partners and improve response coordination.

66 ENVIRONMENTAL PROTECTION Service Goal: The service goal is to provide protection by conducting septic inspections and environmental epidemiology Planned Activities: Continue initiatives include West Nile Virus control and radon protection. Two additional initiatives in this service area include working towards the removal of steel septic tanks in Dane County, which historically have high failure rates (that leads to groundwater contamination) and are no longer permitted to be installed and identifying strategies that will assist in gaining compliance with wells that violate the Transient Non Community standards.

67 LABORATORY Service Goal: To assure of adequate water quality and regulatory testing compliance for municipal water customers and private well testing and consultation for home owners in solving water quality problems; to provide reporting of lakes and shoreline waters for chemical and microbiological indicators; monitor discharges of chemicals from local industries and maintain permits for their facilities; monitor lakes and rivers to evaluate trends and changes in water quality and address special issues, such as road salt; assure compliance with WI Admin Code Chapter NR 507 mandate of environmental monitoring for five closed landfills to prevent contaminant migration out of the landfills to drinking water and surface water resources; and to assure compliance with the State storm water regulation mandates Planned Activities: Continue to monitor activities and surveillance and work with City, County, academic and community partners to evaluate strategies to improve water quality programs increase environmental awareness and educate citizens/violators to reduce contaminant release; and to work with City Engineering on any program changes for the landfill program. PHMDC is a partner agency in the Salt wise organization.

68 LICENSED ESTABLISHMENTS Service Goal: The goals of this service are to participate in the Voluntary National Retail Food Regulatory Program Standards (Retail Program Standards) to provide a highly effective and responsive program for the regulation of food establishments Planned Activities: Continue to refine the timeline and action plan for meeting the criteria listed in the nine Retail Program Standards for the next four years; applying for FDA grant funding in the fall 2017 that will be available in 2018 to complete a baseline risk factor survey with food establishments; and to meet the criteria in at least one additional Standard and have it audited within six months of completion. One of nine of the standards is completed. Host Compliance is software that the City of Madison purchased to help PHMDC with the identification and licensing of short term rentals hosts. The City of Madison has approximately unlicensed short term rental listings that will need to be addressed once identified by Host Compliance; the licensed establishment program will be the lead agency on this initiative that is expected to generate up to 200 new licenses.

69 POLICY, PLANNING, & EVALUATION Service Goal: Reduce impact of mental health issues and prevent substance abuse Improve equitable access to responder systems and preventative health services for economically disadvantaged and historically disenfranchised populations Improve coordinated prevention efforts to reduce the misuse and associated harms of Opioids Improve community design that supports physical activity in youth and adults 2018 Planned Activities: Work with Madison Fire Department and Dane County Emergency Management Services to review high use EMS cases Identifying pathways to prevent reliance on MFD and EMS for nonemergency situations. This strategy will connect individuals with appropriate care and inform community prevention services Partner with the Rebalanced Life Wellness Association to offer preventative oral health screenings; additionally referral protocols will be built into EPIC workflow to consistently refer individuals presenting to the Emergency Room for non-traumatic dental needs to be connected with a dental home Provide technical assistance to Safe Communities Madison Dane County to implement community-wide evidence based substance abuse prevention strategies to reduce the harm caused by prescription drug abuse and misuse Assist the Madison Police Department and Dane County Human Services to pilot a diversion program to direct individuals with low level criminal offenses to treatment versus the criminal justice system. The program will reduce property crime, theft, and recidivism while improving efforts to recover from substance use disorder. PHMDC will continue a partnership with the City of Madison Parks to incorporate health into Parks and Open Space Planning

70 LIBRARY GREG MICKELLS, LIBRARY DIRECTOR FINANCE COMMITTEE 2018 BUDGET PRESENTATION

71 BUDGET SUMMARY BUDGET BY FUND Fund: Library 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue ($1,836,686) ($1,685,899) ($1,898,178) ($1,643,114) Expense $18,125,521 $18,601,463 $18,781,818 $19,422,144 Net Budget $16,288,835 $16,915,564 $16,883,640 $17,779,030 Authorized Positions 2017 Authorized= FTEs $8,038, Executive= FTEs $8,217,231 Changes: Nil $178,333

72 2018 BUDGET HIGHLIGHTS Decreases in projected revenue from Library fines and collection fees based on prior year trends ($42,000). Increases funding for hourly staffing, premium pay, and overtime based on prior year trends ($225,000). Increases funding to replace private revenue that funded the first four years of Bubbler programming ($125,000).

73 COLLECTION RESOURCES & ACCESS Service Goal: To offer customers the opportunity to explore a wide variety of topics and find informational and entertaining materials by maintaining a current, well curated collection. The service also seeks to provide a diverse collection of resources with a specific focus on non-english language materials Planned Activities: Study neighborhood demographics and library proximity to Dual Language Immersion (DLI) schools to better focus and grow collections of non-english language materials. Market the collection to non-traditional library users. Provide collection support to community engagement programs such as early literacy and RESJI initiatives, book discussion groups, and the Wisconsin Book Festival. Continue using collection reports to ensure that an equitable delivery of resources is provided to the community.

74 COMMUNITY ENGAGEMENT Service Goal: To address community needs by offering educational and creative opportunities using an equity lens Planned Activities: Work with the Northside Early Childhood Zone to provide early literacy consultation services and supports. Expand the "Read Up" summer reading program from 6 to 8 schools. Use the Library Takeover community engagement model to determine library programs and apply it to Media Lab programming. Work with the new Community Engagement Coordinator to identify populations not being well served by the library and develop new programs, services, and methods of service delivery to address the needs of those communities. Expand teen programs including Making Justice, Hip Hop Architecture and other Bubbler initiatives.

75 FACILITIES Service Goal: To support the delivery of all operational and programming library services to the community through well maintained, safe, clean, and welcoming physical building infrastructure and facilities Planned Activities: Seek opportunities to increase space for technology literacy and access, accommodate a larger and more comprehensive materials collection, and maximize community space through existing library major capital improvements or new capital projects to support the expansion of the Madison Public Library's outreach and program service delivery. Investigate evolving green initiatives and new technology to improve facility operational efficiencies and reduce costs. Expand custodial services to include weekend cleaning.

76 PUBLIC SERVICES Service Goal: To provide reference and research assistance, reader s advisory, literacy support, technology training, and participatory learning and to improve community engagement by increasing residents exposure to literacy programs Planned Activities: Use the Results Madison framework to better utilize staff time and allocate library resources. Work with local experts to develop evaluation tools for library programs. Using a strategic lens, develop partnership guidelines to determine which partnership programs have the potential for the most impact.

77 FIRE DEPARTMENT STEVE DAVIS, FIRE CHIEF FINANCE COMMITTEE 2018 BUDGET PRESENTATION

78 BUDGET SUMMARY BUDGET BY FUND 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Fund: General Revenue (1,627,773) (1,420,925) (1,676,546) (1,800,159) Expense 51,968,340 51,478,227 53,533,912 52,846,913 Net Budget $ 50,340,567 $ 50,057,302 $ 51,857,366 $ 51,046,754 Fund: Grants Revenue (83,051) (139,788) (407,179) (1,575,695) Expense 83, , ,179 1,575,695 Net Budget $ 0 $ 0 $ 0 $ 0 Fund: Other Restricted Revenue (162,266) (160,086) 0 0 Expense 162, , Net Budget $ 0 $ 0 $ 0 $ 0

79 BUDGET SUMMARY: POSITION Authorized Positions 2017 Authorized= Executive= 411 Changes: 18 positions added for SAFER grant in support of Station 14 (9 Firefighters, 4 Apparatus Engineers, 5 Lieutenants)

80 2018 BUDGET HIGHLIGHTS Maintaining daily minimum staffing level at 82, increase to 86 upon opening of Station 14 Receipt of SAFER grant and special training academy for addition of 18 recruit firefighters Continuation of third year of the Community Paramedicine program to reduce frequent emergency room visits through proactive care

81 FIRE OPERATIONS Service Goal: Fire Operations provides emergency medical response and fire suppression services to the community, with a goal of continuing to work to meet the NFPA 1710 standard of a 5 min response time Planned Activities 1. Open Station 14 in December Replace staff reassigned to Station 14 with personnel hired under SAFER grant. Furnish and supply Station Continue to Train Special Teams and maintain adequate amount of responders for Hazardous Materials, Heavy Urban Rescue and Lake Rescue incidents. 3. Train an additional group of Firefighters to the Paramedic Level to have adequate staffing numbers in light of retirements and long-term absences. 4. Develop small equipment replacement schedules and inventory control measures to maximize supply expenditures, including advance software to monitor medical supply usage.

82 FIRE PREVENTION Service Goal: Fire Prevention services work to create a sense of Safety in the Community. To thrive as a community, we need services that set and maintain a minimum standard for safety. Our goal is to continue to keep fire deaths and injuries lower than the national average Planned Activities 1. Provide education and Community awareness on smoke detector replacements. It has been 10 years since the department acquired several grants to install smoke alarms for community members, it is now time to replace these devices as they are at the end of their service life. 2. Provide all student in grades K-3 with fire safety education through hands-on and interactive programs. 3. Review the fee structure for fire permits and inspections to ensure fees collected are appropriate for the level of work each garners. The fee schedule has not been modified since the State set forth the allowed amounts in 1998.

83 FLEET SERVICES MAHANTH JOISHY, SUPERINTENDENT FINANCE COMMITTEE 2018 BUDGET PRESENTATION

84 BUDGET SUMMARY BUDGET BY FUND Fund: Fleet 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue $1,073,973 $8,443,185 $8,409,321 $8,279,614 Expense $1,073,973 $8,443,185 $8,409,321 $8,279,614 Net Budget Authorized Positions 2017 Authorized= Executive= Changes: -

85 2018 BUDGET HIGHLIGHTS Reflects a decreased fleet rate for City agencies based on projected depreciation costs in 2018 ($1.5m) Reflects decreased salary savings based on anticipated staffing levels in 2018 ($200,000)

86 FLEET MAINTENANCE & PROCUREMENT Service Goal: Provide a safe and reliable fleet for city agencies through repair and replacement Planned Activities: - Procure an estimated 70 new assets for fleet using agencies - Thorough analysis of maintenance data for potential cost savings and service improvement - Review of safety training and technology to prevent collisions, injuries, and claims - Procurement of sustainable equipment including electric, hybrids, biodiesel, and fuel saving measures - Continuing training for fleet technicians and administrative staff

87 STREETS DIVISION CHRIS KELLEY, SUPERINTENDENT FINANCE COMMITTEE 2018 BUDGET PRESENTATION

88 BUDGET SUMMARY BUDGET BY FUND Fund: General 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue ($1,558,582) ($2,315,757) ($2,029,229) ($2,197,362) Expense $28,226,971 $27,553,411 $27,687,823 $27,583,057 Net Budget $26,668,389 $25,237,654 $25,658,593 $25,385,695 Authorized Positions 2017 Authorized= Executive= 193 Changes: 3

89 2018 BUDGET HIGHLIGHTS 3 Additional SMO s for EAB $157,000 Decreased Fleet Charges $635,000 Decreased Urban Forestry Special Charge $118,000 Increased Salary Savings $200,000

90 RECYCLING Service Goal: Collect recyclables and yard waste on a timely basis for City residents and promote processes that work towards achieving zero waste Planned Activities -Maintain the existing level of service and investigate strategies to expand outreach for the recycling program. -Continuation of scheduled leaf collection, brush collection, and drop-off site availability.

91 ROADSIDE CLEANUP Service Goal: Improve the aesthetics and community safety in the City 2018 Planned Activities -Three additional SMO s for EAB response will provide an additional stump removal crew to be deployed to assist with the anticipated increase in tree removal.

92 SNOW & ICE CONTROL Service Goal: Provide community safety on the City s roadways and paths Planned Activities -Maintain the existing level of service and emphasize sensible salting practices general plow snow events.

93 SOLID WASTE MANAGEMENT Service Goal: Collect all City refuse in accordance with the scheduled pick-up days throughout the City Planned Activities -Maintain the existing level of service. -Continue large item collection for the mattress and electronic recycling program.

94 STREET REPAIR & MAINTENANCE Service Goal: Provide safe roadways for commuters in the City and to extend the useful lives of the roadways Planned Activities -Maintain the existing level of service.

95 STREET SWEEPING Service Goal: Maintain a healthy environment for the City stakeholders by minimizing the amount of pollutants entering the lakes an waterways. Stormwater Utility funds the majority of the costs for this service Planned Activities -Maintain the existing level of service to provide street sweeping service from March to mid-november.

96 WATER UTILITY TOM HEIKKINEN, GENERAL MANAGER FINANCE COMMITTEE 2018 BUDGET PRESENTATION

97 BUDGET SUMMARY BUDGET BY FUND Fund: Water Utility 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue (38,506,525) (42,775,305) (41,033,200) (42,375,000) Expense 38,506,525 42,775,305 41,033,200 42,375,000 Net Budget Authorized Positions 2017 Authorized= Executive= 130 Changes: 0

98 2018 BUDGET HIGHLIGHTS 2018 Operating Budget maintains the current level of service with no increase from The Utility filed for a rate increase in September We anticipate a 26% increase in Water revenue starting in May 2018.

99 WATER UTILITY The goal of the Madison Water Utility is to provide the essential supply of water for consumption and fire protection via quality service and price, for present and future generations Planned Activities: Reduce average water consumption system wide by a collaboration with the Madison Metro Sewerage District to update the Utility Sustainability Plan. Develop energy conservation projects to reduce overall power consumption. Continue to enhance the Utility s infrastructure renewal program by the Development of a Strategic Asset Management Plan and update of the Water Utility Master Plan. Continue the unidirectional flushing program for water quality improvement.

100 ENGINEERING ROBERT F. PHILLIPS, CITY ENGINEER FINANCE COMMITTEE 2018 BUDGET PRESENTATION

101 BUDGET SUMMARY BUDGET BY FUND Fund: General 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue ($407,523) ($441,460) ($446,746) ($382,530) Expense $4,556,234 $4,831,869 $4,790,497 $5,302,521 Net Budget $4,148,712 $4,390,409 $4,343,751 $4,919,991 Authorized Positions (Per Budget) 2017 Authorized= Executive= Changes: None

102 2018 BUDGET HIGHLIGHTS Continued facility lease costs for staff offices during the Madison Municipal Building (MMB) renovation ($240,000). Increased City County Building (CCB) facility maintenance and custodial charges ($60,000). Decreased budgeted revenue from private contract based on anticipated trends ($50,000). Continue the Green Power Program. Continue efforts to reach 1 Megawatt of City generated renewable energy by 2020.

103 ENGINEERING & ADMINISTRATION Service Goal: Provide a safe and efficient transportation network for motorists, bicyclists and pedestrians Planned Activities Perform scheduled preventive maintenance activities (crack sealing and chip sealing) to extend the useful life of pavement. Assess and rate pavement conditions every two years; reconstruct and resurface based on condition ratings. Upgrade facilities as needed to meet capacity demands and support economic development. Incorporate bicycle facilities into new and reconstruction projects. Inspect, assess condition and replace sidewalks on a district basis on a 10-year cycle. Inspect bridges every 2 years; perform maintenance and repairs to extend the useful life of these assets.

104 FACILITIES MANAGEMENT Service Goals: Provide high quality project management for the planning, design and construction of City buildings; work with all City agencies on energy management, sustainability and renewable energy strategies; engage the community on topics of sustainability, including 100% renewable energy/zero net carbon goal Planned Activities Complete renovation of the Madison Municipal Building. Complete construction of the JDS and Capitol East Parking Structures, Midtown Police Station, Fire Station 14, Olbrich Botanical Complex Expansion, Pinney Branch Library and Public Market projects. Design and construct a variety of smaller scale projects for Fire, Library, Metro Transit, Parks, Police and Streets. Planning and design of future projects Metro Satellite Bus Facility, Reindahl Library, Fleet Service Relocation, Bridge Lake Point Neighborhood Center, Streets Far West Facility, Warner Park Community Center Expansion. Note: Staff Coverage is a concern given the number of projects in the proposed capital budget. We are discussing possible options with the Mayor and Finance Department.

105 FACILITIES OPERATIONS & MAINTENANCE Service Goal: Provide safe and healthy work environments to facilitate the efficient and cost-effective provision of City services Planned Activities Continue preventive maintenance program for existing equipment and systems; expand to incorporate new facilities. Continue in-house design and installation of mechanical, electrical and plumbing systems replacements and upgrades. Enhance functionality and reporting capability of Computerized Maintenance and Management System (CMMS).

106 MAPPING & RECORDS Service Goal: 2018 Planned Activities Complete bi-annual aerial imagery. Migrate to AutoCAD 3D and ESRI ArcGIS. Provide a comprehensive and reliable review and coordination of land records. Review and/or prepare legal descriptions, provides mapping and surveying services necessary for land acquisitions, land disposals, street rights-of-way issues, street vacations and other requested land record services. Continue efforts to make spatial accuracy adjustments to official City map.

107 LANDFILL ROBERT F. PHILLIPS, CITY ENGINEER FINANCE COMMITTEE 2018 BUDGET PRESENTATION

108 BUDGET SUMMARY BUDGET BY FUND Fund: Other Restricted 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue ($1,130,831) ($526,110) ($856,804) ($911,327) Expense $1,130,831 $526,110 $856,803 $911,327 Net Budget $0 $0 $0 $0 Authorized Positions 2017 Authorized= Executive= 3 Changes: None

109 2018 BUDGET HIGHLIGHTS Maintains the current level of service with no projected fee increase anticipated in 2018.

110 LANDFILL MANAGEMENT MAINTENANCE Service Goal: Control landfill gas and contaminated water migration to protect public safety and the environment Planned Activities Continue monitoring of landfill gas, leachate and groundwater per DNR approved plan. Operate and maintain landfill gas extraction systems to control methane migration. Operate and maintain leachate collection system to safely collect and convey leachate to wastewater treatment plant. Perform repairs as needed to maintain system functionality. Maintain landfill cover to eliminate woody growth and control noxious weeds and invasive species.

111 SEWER UTILITY ROBERT F. PHILLIPS, CITY ENGINEER FINANCE COMMITTEE 2018 BUDGET PRESENTATION

112 BUDGET SUMMARY BUDGET BY FUND Fund: Sewer Utility 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue ($36,144,314) ($37,306,866) ($37,181,815) ($38,353,097) Expense $36,144,314 $37,306,866 $37,181,815 $38,353,097 Net Budget $0 $0 $0 $0 Authorized Positions 2017 Authorized= Executive= 36 Changes: None

113 2018 BUDGET HIGHLIGHTS Anticipates a 3% rate increase attributed to projected debt service costs and increased sewage treatment charges. Reflects increased Madison Metropolitan Sewerage District (MMSD) charges based on anticipated trends ($934,500). New programs for 2018 include implementation of the new restaurant class sewer based charge. This program will more equitably distribute system costs across customers.

114 SEWER ENGINEERING & ADMINISTRATION Service Goal: Convey wastewater to the Nine Springs Wastewater Treatment Plant with minimum inflow, infiltration and exfiltration to prevent public health hazards and protect the environment Planned Activities Rehabilitate and replace system assets in a planned manner based on condition to assure assets function as designed. Coordinate sewer replacements with street reconstruction and resurfacing projects to maximum extent feasible. Use trenchless CIPP technology to rehabilitate existing sewers where feasible to reduce cost and minimize disruption to residents, businesses and visitors. Expansion of services funded by developers, assessable projects and sewer impact fee districts. Perform cost/benefit analysis for development and implementation of a flow model. Review and enhance written construction inspection standards for sanitary sewer installation and develop checklists for same. Refine and adopt a written asset management plan. Work towards eliminating existing infrastructure deficit and develop plan for funding future replacement and rehabilitation of assets with particular attention to projected peaks. Develop and implement force main replacement program.

115 SEWER OPERATIONS Service Goal: Convey wastewater to the Nine Springs Wastewater Treatment Plant with minimum inflow, infiltration and exfiltration to prevent public health hazards and protect the environment Planned Activities Continue scheduled preventive maintenance cleaning of existing sewer lines. Add newly constructed sewer mains to this program. Continue replacement of pin-type lids to reduce I&I. Perform open-cut and trenchless repairs as needed to maintain system functionality. Implement a GIS-centric Computerized Maintenance Management System (CMMS) with paperless work orders for field crews; Develop a plan for scheduled CCTV inspection and condition assessment of entire system on a 10-year cycle. Assign a criticality rating to each asset; conduct a formal business risk assessment. Install dedicated emergency generators at prioritized lift stations.

116 STORMWATER UTILITY ROBERT F PHILLIPS, CITY ENGINEER FINANCE COMMITTEE 2018 BUDGET PRESENTATION

117 BUDGET SUMMARY BUDGET BY FUND Fund: Stormwater Utility 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue ($18,827,760) ($16,718,500) ($15,982,284) ($16,697,985) Expense $18,827,760 $16,718,500 $15,982,284 $16,697,985 Net Budget $0 $0 $0 $0 Authorized Positions 2017 Authorized= Executive= 12 Changes: None

118 2018 BUDGET HIGHLIGHTS Anticipates a 3% rate increase based on projected debt service costs. Engineering staff continue to complete greenway ratings allowing us to prioritize capital projects in a similar manner to street projects. Engineering staff have completed approximately half of the evaluations of sedimentation in over 200 stormwater ponds and will continue to complete ¼ of the system annually, allowing a data driven dredging program to be created. Continue contracting with Operation Fresh Start to provide alternative vegetative management and employment/training services.

119 STORMWATER ENGINEERING & ADMINISTRATION Service Goal: Reduce flooding while improving the water quality of our lakes and waterways Planned Activities Partner with neighboring municipalities, regulatory agencies, and public watershed organizations. Design and construct Urban Best Management Practices. Expand implementation of alternative vegetative management of Stormwater management areas. Rehabilitate and replace system assets in a planned manner based on condition to assure assets function as designed. Replace and/or add storm sewers with street reconstruction and resurfacing projects when necessary. Use trenchless technology to rehabilitate existing sewers where feasible to reduce cost and minimize disruption to residents, businesses and visitors. Expansion of services to be funded by developers (new subdivisions) and assessments (existing areas with no current storm sewer).

120 STORMWATER OPERATIONS Service Goal: Reduce flooding while improving the water quality of our lakes and waterways Planned Activities Continue scheduled preventive maintenance cleaning of existing catch basins and specialized treatment structures. Add newly constructed structures to this program. Scheduled mowing of stormwater management areas to eliminate woody growth and control noxious weeds and invasive species. Continue post-storm event cleaning of major grates to remove debris prior to next storm event. Expand to include new grates. Construct drainage improvements to address local drainage issues. Implement a GIS-centric Computerized Maintenance Management System (CMMS) with paperless work orders for field crews. Use in-house crews to construct solutions to localized drainage issues.

121 PARKS DIVISION ERIC KNEPP, PARKS SUPERINTENDENT FINANCE COMMITTEE 2018 BUDGET PRESENTATION

122 BUDGET SUMMARY BUDGET BY FUND Fund: General 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue 4,895,334 6,099,581 6,042,130 6,346,589 Expense 19,159,243 19,327,053 19,622,945 19,920,555 Net Budget 14,263,909 13,227,472 13,580,815 13,573,966 Fund: Other Restricted Revenue 2,924, ,861 3,536,596 4,730,293 Expense 2,924, ,861 3,536,596 4,730,293 Net Budget

123 BUDGET SUMMARY: POSITION Authorized Positions 2017 Authorized= Executive= Changes: None

124 2018 BUDGET HIGHLIGHTS Utilizing Room Tax proceeds to offset costs associated with operating Olbrich Botanical Gardens ($325,000). Replacement of lost private contributions for the Ride the Drive event ($30,000). The continuation of the Urban Forestry Special Charge ($4.299m) with funding for the Parks Division ($3.533m) and the Streets Division ($766,362). The continuation of the Dog Park ($240,000) and Disc Golf ($90,000) programs fully funded through user fees. The Madison Ultimate Frisbee Association program fully funded through user fees ($38,000).

125 COMMUNITY RECREATION SERVICES Service Goal: To contribute to the community s quality of life through the use of City-owned parks and recreation facilities and to ensure that City parks are accessible to all members of the Madison Community Planned Activities Implement customer satisfaction surveys and focus groups to ensure agency responsiveness. Continue to develop tools to ensure equitable access to services for all members of the community. Serve approximately 65,000 visitors of Goodman Pool through programs such as swim teams and swim lessons. Grow shelter and athletic field reservations and use permits by 2% including dog, disc golf, and lake access permits. Continue the park ranger program, including the following duties: monitor shelter reservations within the parks, patrol larger community events within parks, coordinate with volunteers at dog parks and disc golf courses, and enforce ordinances and policies within parks.

126 OLBRICH BOTANICAL GARDENS Service Goal: To enrich visitors by nourishing and sharing the beauty of gardens, the joy of gardening, the knowledge of plants, and diversity in the world Planned Activities Continue to partner with Olbrich Botanical Society to market and promote Olbrich Botanical Gardens to all residents and visitors. Continue to oversee operations of 16 acres of outdoor gardens and the Bolz Conservatory, an indoor tropical garden. Serve 285,000 garden visitors throughout the year. Serve 12,500 people in educational programs including classes and workshops on a variety of garden, ecology, and nature related themes.

127 PARK MAINTENANCE & FORESTRY Service Goal: To ensure that both current and future residents of Madison will have an opportunity to enjoy recreational resources, to provide a safe and well-maintained system of parks, recreation areas, green spaces, and public shorelines, and to preserve and expand the city s urban forest Planned Activities Manage the hiring, training, and supervision of over 200 seasonal workers. Continue development of land and facility management standards by seeking input from staff to develop the necessary maps and evaluation tools for the land management plan. Continue working to mitigate the effects of the Emerald Ash Borer on the urban forest through at least 1,700 removals and 3,200 treatments of infected trees, and by replanting 1,500 trees. Work closely with the Urban Forestry Task Force to review best practices to promote a health and diverse urban forest.

128 PLANNING & DEVELOPMENT Service Goal: To inform the planning and design process for capital improvements with the community input ensuring City parks achieve planning objectives and sustainability goals to meet current and future recreational needs, in addition to the operational needs of the Parks Division Planned Activities Complete approximately 75 capital projects within the over 270 park properties throughout the City including improvements for new and existing parks facilities, boat launches, Forest Hill Cemetery, playgrounds, and paving. Emphasize continued implementation of Park Master Plan Policy. In 2018, conduct master plans for five neighborhood parks and two mini parks along with continuing work on major master plan initiatives for James Madison Park and Vilas Park. Leverage developer resources and required park impact fees, grant funding private donations, and volunteer resources. Continue to promote equity in planning and design and continued improvements in public outreach and engagement related to park projects and plans.

129 WARNER PARK COMMUNITY RECREATION CENTER Service Goal: To provide a shared space for community members to congregate thereby strengthening local ties and residents sense of empowerment and community identity Planned Activities Serve approximately 68,000 visitors. Provide 5,400 facility use reservations. Continue to offer residents childcare services, senior-oriented programming, MSCR-run classes for youth and adults and a location to exercise. Continue to partner with the North/Eastside Senior Coalition and Madison School & Community Recreation to develop and promote community and recreational programming at the center. Develop new programs and initiatives through collaboration with Neighborhood Resource Team staff and community members. Continue working with the community stakeholders on the process to expand the Center to allow for additional services. Work to develop a deeper understanding of the current users of the facility as well as potential new users.

130 GOLF ENTERPRISE ERIC KNEPP, PARKS SUPERINTENDENT FINANCE COMMITTEE 2018 BUDGET PRESENTATION

131 BUDGET SUMMARY BUDGET BY FUND Fund: Golf 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue 3,410,395 3,257,656 3,208,910 3,245,313 Expense 3,410,395 3,257,656 3,208,910 3,245,313 Net Budget Authorized Positions 2017 Authorized= Executive= 8.0 Changes: None

132 2018 BUDGET HIGHLIGHTS Maintain current level of service

133 GOLF OPERATIONS Service Goal: To provide access to the game of golf to all people of the community and surrounding areas, while keeping prices affordable Planned Activities Maintain a high level of customer service. Maintain the loyalty benefits program as an incentive for repeat business. Offer instructional programs to golfers of all ages and skill levels. Refine and continue the winter golf simulator program, new in Continue to work with the Parks Commission, Golf Subcommittee, stakeholders, and policymakers to establish a sustainable, long-term golf operations plan.

134 TRAFFIC ENGINEERING DAVID C. DRYER, P.E., CITY TRAFFIC ENGINEER AND PARKING MANAGER FINANCE COMMITTEE 2018 BUDGET PRESENTATION

135 BUDGET SUMMARY BUDGET BY FUND 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Fund: General Revenue (1,246,814) (1,421,476) (1,247,734) (1,212,000) Expense 7,056,789 7,387,042 7,526,166 7,388,209 Net Budget 5,809,975 5,965,566 6,278,432 6,176,209 Fund: Other Grants Revenue (49,787) (90,346) (115,755) (91,800) Expense 49,787 90, ,755 91,800 Net Budget

136 BUDGET SUMMARY: POSITION Authorized Positions 2017 Authorized= Executive=65.6 Changes: 0.0

137 2018 BUDGET HIGHLIGHTS Reduces budgeted revenue received by the agency to reflect prior year trends ($208,000). Reduces the amount of staff time charged to capital projects ($570,000).

138 BICYCLE & PEDESTRIAN SERVICES Service Goal: This service manages bicycle and pedestrian infrastructure improvements and program administration. The primary customers of this service are all users of the bicycle and pedestrian facilities and school age children who receive bicycle safety education. The goals of this service are to continue to improve the accommodations for bicyclists, pedestrians and wheelchair users throughout the City and to provide leadership and expertise for bicycle and pedestrian issues in community Planned Activities: Continue to maintain pedestrian bicycle infrastructure. Review the use of new pedestrian and bicycle traffic control facilities to improve the City's transportation network. Continue to provide bicycle registration services and safety education.

139 COMMUNICATIONS Service Goal: This service is responsible for managing and operating the City s radio network. This service also plans, designs, modifies and installs communications equipment for the City, the 911 Center, and other public entities. The goals of this service are to support the City's first responder communications and radio communication for Public Works and other agencies Planned Activities: Increase repair and installation of emergency communication equipment for other entities (Dane County, other municipalities, state agencies, etc.), thereby accruing additional revenue.

140 PAVEMENT MARKINGS Service Goal: This service performs an annual pavement marking inventory. The service is also responsible for the maintenance of the following: centerline, lane line, crosswalk, bike path, speed hump, and other similar markings. The goal of this service is to provide clear, concise and consistent guidance on, over, or adjacent to a street, pedestrian facility or bikeway by maintaining existing and installing new traffic control pavement markings Planned Activities: Install green-colored pavement marking to highlight the path crossing at several new locations. Install additional bike lane markings. Install additional crosswalk markings.

141 SERVICES Service Goal: This service, in conjunction with the Pedestrian Bicycle Motor Vehicle Commission, provides overall leadership for traffic safety programs and assists on the overall transportation and traffic planning, design and transportation engineering for the City. Staff assist neighborhoods and other government entities in planning transportation improvements. The goals of this service are to provide high quality transportation and traffic planning, design and engineering services for the City, collaborating with various stakeholders to achieve best development projects possible, minimizing the negative impact of private and public development impact on the City's transportation network, working closely with neighborhoods on neighborhood traffic management programs, and providing an analytical cost effective methodology to determine if traffic control improvements are necessary Planned Activities: Continue to provide transportation and traffic planning, design, and engineering services for the City. Work closely with neighborhoods on neighborhood traffic management programs.

142 SIGNALS Service Goal: This service is responsible for the installation, operation and upkeep of traffic signals. This service performs studies, planning and design associated with new installations as well as the regular review, revision and modernization for the signalized intersections maintained by Traffic Engineering and sixty-five signals owned and paid for by other units of government. This service is also responsible for installing and maintaining fiber optic infrastructure. The goals of this service are to have a safe, efficient transportation network and safer intersections by maintaining, repairing and adjusting traffic signals Planned Activities: Continue to add signal corridors onto the centralized Advanced Transportation Management System (ATMS).

143 SIGNING Service Goal: This service is responsible for fabricating, installing, replacing, repairing, and maintaining street signs. The service performs an annual sign inventory to evaluate the need for new signs or removal/alteration of existing signs; surveys and reports on sight distance problems and sign obstructions; and upkeep and maintenance of signs and guardrails. The service also installs and removes barricades and signs for special events and to individuals with street-use permits. The goals of this service are to provide clear, concise and consistent guidance on, over, or adjacent to a street, pedestrian facility or bikeway by maintaining existing and installing new traffic control signage Planned Activities: Install enhanced path crossing signage at several new locations. Add bike lanes signage. Add enhanced pedestrian crossing signage.

144 STREETLIGHTING Service Goal: This service manages all street lights within the City of Madison. Staff repair and maintain light poles, bases and luminaries, and repair all damage resulting from traffic accidents. This service is responsible for the design of new lighting installations and evaluates the need for changes in the existing systems and lighting units for specific neighborhood needs. The goals of this service are to have a safe, efficient transportation network Planned Activities: Design and install LED lighting fixtures on all new arterial road and bike path construction projects where new lighting is to be installed. Work with MGE and Alliant Energy to include LED streetlights in new residential areas.

145 PARKING UTILITY SABRINA TOLLEY, ASSISTANT PARKING UTILITY MANAGER FINANCE COMMITTEE 2018 BUDGET PRESENTATION

146 BUDGET SUMMARY BUDGET BY FUND Fund: Parking Utility 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue $ (16,046,208) $ (14,414,863) $ (17,073,780) $ (15,239,000) Expense $ 16,046,208 $ 14,414,863 $ 17,073,780 $ 15,239,000 Net Budget $ - $ - $ - $ - Authorized Positions 2017 Authorized= Executive=70.65 Changes: Addition of 1.00 FTE Parking Maintenance Worker to maintain the Capitol East Parking Garage and assist with the maintenance of other garages.

147 2018 BUDGET HIGHLIGHTS The increase of projected garage revenue based on current trends, by ($800,000). The creation of a Parking Maintenance Worker to maintain the Capitol East Parking Garage and assist with the maintenance of the Parking Utility s other garages ($63,650). $395,000 increase in salary and benefit expenses, historically budgeted in the Police Department s budget, to be allocated to the Residential Parking Permit Program, administered by the Parking Utility. An ordinance change will be required to increase the permit fee from $28 to $105 to pay for the increased program costs.

148 GARAGE PARKING Service Goal: Continue to serve the parking needs of residents, visitors, businesses, and other organizations in the downtown area. Through a variety of pricing strategies, permit options, and communication and wayfinding efforts, continue to manage and balance demand across the system, and increase utilization at underutilized facilities and timeframes. Increase the availability of convenient, shorter-term parking during special events. Continuous improvement of customer service through the use of technology and facility maintenance/improvements Planned Activities Continue operation and maintenance of parking garages and equipment. Continued operation of the Government East Parking Garage, one of the highest demand facilities, with no loss of parking during construction of the replacement garage. Support the parking needs of the Capitol East district by providing convenient parking for visitors attending local events and helping to reduce neighborhood parking pressures through the operation of a new parking garage. Implement new technologies and equipment with the replacement of the Parking Access Revenue Control System which will offer greater flexibility, convenience, and equipment reliability for customers.

149 LOT PARKING Service Goal: Continue to meet the unique parking demands that each surface lot serves, increase utilization during off-peak timeframes, and encourage the use of surface lots for longer-term parking and special events to increase availability of short-term on-street parking Planned Activities Continue to pursue relationships with event organizers to accommodate parking for larger (oversize/not heavy) vehicles with limited parking options, which provides greater availability of on-street parking for residents and visitors, and increases utilization of lots.

150 ON-STREET PARKING Service Goal: Provide short-term convenient parking for residents and visitors, serve the needs related to event and large-vehicle, moving vehicle, storage container, and construction parking, improve the convenience and flexibility of payment at on-street meters by replacing all coin-only meters with meters that accept payment by coin, credit card, and pay-by-cell. The City s Residential Parking Permit Program (RP3), which serves to limit commuter-impact in RP3 areas, is also administered by the Parking Utility under this service Planned Activities Potential replacement of coin-only meters with single-space Smart Meters that accept payment by coin, pay-by-cell, and credit card. Transition from the pilot phase of pay-by-cell to full implementation, pending required functionality from the vendor, anticipated for completion in fall of Potential expansion of enforcement hours for on-street meters in the downtown area. Full funding of the Residential Permit Parking Program (RP3) enforcement costs. The RP3 program, defined in MGO , was established to reduce automobile commuting, energy waste and air pollution, reduce vehicle miles of travel, reduce traffic congestion, illegal parking, and related health and safety hazards, and is administered by the Parking Utility. The RP3 program is a revenue neutral program in which permit fees fund all costs associated with administering the program. Permit fees are adjusted as necessary to maintain revenue neutrality. Current annual costs for Parking Utility staff administration salaries and benefits, services, and supplies are approximately $145,000. An ordinance change will be required to increase the permit fee to fund the additional $395,000 in salary and benefit expenses for enforcement officers, which have historically been budgeted in the Police Department s budget (General Fund). The permit fee will need to be increased from $28 to $105 for a full price permit, and $7 to $26 for a replacement permit to pay for the increased program costs.

151 PARKING OPERATIONS Service Goal: The goal of this service is to continue to serve the parking needs of the community and visitors through the deliberate and conscientious development and implementation of on-street and off-street parking management strategies, consistent with City transportation policies, and to ensure the sustainable financial health of the Parking Utility, generating sufficient reserves to fund future capital projects and replace facilities as they age Planned Activities The exploration of new capabilities of the computerized parking system, in conjunction with the replacement of all Parking Access Revenue Control System (PARCS) equipment, software upgrades, and new software, including a mobile application, that will allow field staff to monitor and respond to equipment issues with greater efficiency. Introduce a rate change proposal for midyear 2018 implementation. Continue the "smart meter" trial to determine the viability of replacing all remaining coin-only meters with singlespace smart meters and replace remaining coin-only on-street meters, if the trial results are positive, and begin exploring options for the future replacement of aging multi-space machines.

152 METRO TRANSIT CHUCK KAMP, GENERAL MANAGER FINANCE COMMITTEE 2018 BUDGET PRESENTATION

153 BUDGET SUMMARY BUDGET BY FUND Fund: Metro 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue $57,082,432 $47,192,228 $46,828,779 $43,662,146 Expense $64,462,815 $59,072,659 $58,709,210 $56,031,595 Net Budget $7,380,384 $11,880,431 $11,880,431 $12,369,449 Authorized Positions 2017 Authorized= Executive=473 Changes: None Increased SS to reflect transitioning Paratransit drivers to existing Fixed Route positions-no anticipated layoffs

154 2018 BUDGET HIGHLIGHTS The implementation of Family Care in Dane County in 2018 results in the loss of Medicaid Waiver funding which will impact Paratransit service $800k reduction in diesel fuel expense due to a new fixed rate contract No fixed route service or fare changes planned Complete engineering and design for the Nakoosa Trail facility Complete engineering and design for the repairs and upgrades to the East Wash facility Implement medical testing for safety sensitive employees Begin negotiations on labor contract. The current contract expires 12/31/2018

155 FIXED ROUTE Service Goal: This service is responsible for: (1) planning and coordinating all fixed route transit improvements and programs, and (2) the repair and maintenance of Metro transit bus fleet. The goal of this service is to provide transportation for customers to a comprehensive network of destinations throughout the City Planned Activities Run a weekend shuttle during the Monroe Street construction Start the federal Small Starts grant process for future Bus Rapid Transit construction Finalize plans for operating electric buses

156 PARATRANSIT Service Goal: This service provides paratransit services for customers with disabilities in need of transportation services for work, post-secondary education, medical needs, sheltered workshops, and other personal purposes Planned Activities 1. Contract out all paratransit service 2. Assist family care agencies with transition of service 3. Implement any approved modifications to fares or service including 1. Increasing non-agency fare from $3.25 to $4.00 per ride 2. Requiring cash fares only 3. Eliminate leave attended service 4. Eliminate door to door service so that all trips are curb to curb

157 TRANSPORTATION FINANCE COMMITTEE 2018 BUDGET PRESENTATION

158 2018 BUDGET HIGHLIGHTS The Executive Budget includes $50,000 for the creation of the Transportation Department The budgeted amount assumes: 1. Partial year costs for a new Director 2. Costs will be shared between the General Fund, Parking, and Metro The budget may need to be amended to reflect spending plan for 2018 including start up costs associated with creating the new Department

159 COMMON COUNCIL FINANCE COMMITTEE 2018 BUDGET PRESENTATION

160 BUDGET SUMMARY BUDGET BY FUND Fund: General 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue (19,411) (14,000) (14,000) (14,000) Expense 526, , , ,342 Net Budget $507,545 $629,560 $602,700 $801,342 Authorized Positions 2017 Authorized= Executive= 4 Changes: Annualized costs for Chief of Staff & movement of Legislative Analyst from Attorney s Office

161 2018 BUDGET HIGHLIGHTS Continued funding for Alder benefits includes WRS & health insurance ($50,000) Alder budgets maintained at current level ($3,000/Alder) Full funding for 4 positions including Chief of Staff, Legislative Analyst, Administrative Assistant, and Secretary

162 MAYOR FINANCE COMMITTEE 2018 BUDGET PRESENTATION

163 BUDGET SUMMARY BUDGET BY FUND Fund: General 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue (1,500) (35,000) (23,831) - Expense 1,362,939 1,428,858 1,483,970 1,522,274 Net Budget $1,361,439 $1,393,858 $1,517,520 $1,522,274 Authorized Positions 2017 Authorized= Executive=12 Changes: None

164 2018 BUDGET HIGHLIGHTS Continued funding for the following initiatives: 1. Neighborhood Resource Teams ($17,500) 2. My Brother s Keeper ($25,000) 3. Summer Meals ($15,000) Adjustments to revenue based on anticipated trends ($35,000)

165 2018 OPERATING BUDGET FINANCE COMMITTEE OVERVIEW

166 2018-BY THE NUMBERS: WHERE THE MONEY COMES FROM Revenue Highlights State aid (excluding transit aid) up 3%. This increase is due primarily to an increase in general transportation aid included in the state budget. Room taxes to the general fund are up 15% due to a proposed increase in the room tax rate from the current 9% to 10%. Building permit revenues up 1% compared to the 2017 adopted budget, due to new construction. Moving violations are down 14% from 2017 adopted budget estimates due to fewer citations issued. Revenues from fines and forfeitures are down 1.7%, due to continued declines in parking violation revenue due to multi-space meters. Interest on investments is projected to increase $500,000 (42%) as interest rates rise.

167 2018-BY THE NUMBERS: HOW THE MONEY IS SPENT Expenditure Highlights General and Library fund expenditures are up $13.0 million, or 4.49% General fund expenditures up 4.3% due primarily to compensation, debt service and operating costs. Library fund expenditures up 5.1% due primarily to lower revenues and higher compensation and operating costs. Total debt service (general fund and library fund) is up $2.8 million (6.0%).

168 MADISON S PROPERTY TAX 9.00% 8.00% 7.00% 6.00% 5.00% 4.00% 3.00% 2.00% 1.00% 0.00% % % City of Madison Percent Levy Increases 15-Year Average=4.6% Levy 4.72% 4.15% 7.65% 5.79% 0.89% 4.76% 5.53% 4.35% 5.09% 6.71% 8.29% 5.09% 3.27% 4.04% 3.57% 2.61% 2.23% 3.44% 4.70% 4.81% % % Property Tax=75% of revenue for General & Library Funds 2018 Increase is 4.81%; higher than 15-year average of 4.6%, but consistent with growth from 2016 to 2017 Proposed levy increase is $746,200 lower than the allowable levy limit

169 TAXES ON THE AVERAGE VALUE HOME Under the Executive Budget, taxes on the average value home will go up 2.67% ($67) The average value home is up 5.8% Higher assessments will drive down the mill rate by 3% Every $10 increase in TOAH adds $930k in levy authority

170 BALANCING 2018 Change Overview: 2017 Adopted to 2018 Executive Revenue Adjustments Payments in Lieu of Taxes 260 Other Local Taxes 640 Fines & Forfeitures 100 Charges for Service 170 Licenses & Permits 585 Ungrouped Revenue 1,930 Intergovernmental Revenue 1,117 Fund Balance -1,800 Property Tax Levy 10,573 Total Revenue Adjustments 13,575 Expenditure Adjustments Agency Revenue -515 Salaries & Benefits 8,338 Supplies & Purchased Services 130 Inter-Agency Billings 200 Transfer Out 5,422 Total Expenditure Adjustments 13,575

171 FISCAL RISKS Short Term Fund Balance Expenditure Restraint Mid Term Public Safety Facility Staffing Costs Urban Forestry Special Charge Debt Health Insurance & Employee Compensation Insurance & Workers Comp

172 ASSESSOR MARK HANSON, CITY ASSESSOR FINANCE COMMITTEE 2018 BUDGET PRESENTATION

173 BUDGET SUMMARY BUDGET BY FUND Fund: General Revenue 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Expense 2,312,123 2,532,868 2,454,426 2,597,181 Net Budget 2,312,123 2,532,868 2,454,426 2,597,181 Authorized Positions 2017 Authorized= Executive=24 Changes: None

174 2018 BUDGET HIGHLIGHTS Highlight 1: The Executive Budget includes funding for contractual services to analyze the real estate market to reflect equitable assessments ($50,000)

175 ASSESSOR Service Goal: To provide accurate, up-to-date property assessments to ensure the fair and equitable distribution of property taxes Planned Activities Continue Commercial revaluation started in 2017 to achieve better assessment equity and uniformity Prepare a new request for funding for Computer Aided Mass Appraisal (CAMA) software; update RFP

176 ATTORNEY MICHAEL P. MAY, CITY ATTORNEY FINANCE COMMITTEE 2018 BUDGET PRESENTATION

177 BUDGET SUMMARY BUDGET BY FUND Fund: General 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue (38,957) 0 (9,851) 0 Expense 2,736,676 2,953,891 3,010,109 2,959,172 Net Budget 2,736,676 2,953,891 3,010,109 2,959,172 Authorized Positions 2017 Authorized= Executive= Changes: Common Council Legislative Policy Analyst moved to Council budget

178 2018 BUDGET HIGHLIGHTS System maintenance of MUNICODE, the City s online tracking system for the General Ordinances ($25,000) Continuation of the summer law clerk programs ($25,000) Transferring the Common Council Legislative Analyst to the Common Council (-$85,000)

179 COUNSEL & REPRESENTATION Service Goal: This service assists City officials and agencies with carrying out their policies in compliance with legal requirements by preparing, publishing, and distributing formal opinions and reports on legal issues affecting City policy. This service also informs officials and agencies of current legal developments, prepares and presents formal and informal training sessions for City officials and staff, answers informal legal questions from City officials, staff, and committees, and attends meetings of staff teams and public bodies to provide legal advice. Additionally, this service assures courts uphold the decisions of the Mayor and the Council and of authorized policy decisions made by city agencies that may result in potential liability. The goal of this service is to reduce the City s risk of legal liabilities Planned Activities Continuation of training for Attorney staff and for other City agencies on key issues related to the service Apply Racial Equity and Social Justice Initiative (RESJI) principles

180 LEGISLATIVE SERVICES Service Goal: This service ensures that Madison ordinances accurately express the policies chosen by the Mayor and Common Council, ensures that current ordinances are easily available to the public, advises City officials on legal issues with existing or proposed legislation, and provides parliamentary and procedural advice to the Common Council and other City bodies. The goal of this service is to reduce the City s risk of legal liabilities and improve accessibility to online ordinances Planned Activities The major initiative associated with this service is the MUNICODE upgrade Continuation of training for Attorney staff and for other City agencies on key issues related to the service

181 ORDINANCE ENFORCEMENT Service Goal: This service seeks to improve residents quality of life by helping enforcement agencies deter conduct that is dangerous or interferes with public health and welfare. This is done through prosecuting civil enforcement actions, including nuisance and injunctive actions, providing advice and training to enforcement staff, researching legal issues raised by new enforcement techniques, reviewing recent case law developments and changes in state law, identifying legal solutions to enforcement problems and drafting appropriate ordinance amendments, and conducting appellate proceedings. The goal of this service is reduce the City s risk of legal liabilities and to maintain City services Planned Activities Continuation of training for Attorney staff and for other City agencies on key issues related to the service

182 Clerk Finance Committee 2018 Budget Presentation

183 Budget Summary Budget by Fund 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Fund: General Revenue (219) (985,080) Expense 2,394,929 1,440,855 2,272,214 2,299,751 Net Budget $2,394,710 $1,440,855 $1,287,134 $2,299,751 Authorized Positions 2017 Authorized = 1 Clerk, 1 Administrative Assistant, 6 Certified Municipal Clerks 2018 Executive = 1 Clerk, 1 Administrative Assistant, 6 Certified Municipal Clerks Changes: Although there are no position changes, we will work to continually improve our productivity and customer service

184 2018 Budget Highlights Polling locations staffed to facilitate voter lines of 15 minutes or less 12 hourly employees to work 20 hours a week in the Clerk s Office for the November election Restoration of AASPIRE Intern position to focus on voter outreach Two weeks of In-Person Absentee Voting for the February, April, and August election, and four weeks for the November election

185 Clerk Service Goal: Provide the public with access to democracy, open government, and licensed business establishments 2018 Planned Activities Continue to integrate racial equity and social justice into our work Prioritize fully staffing our polling places on election days while offering In-Person Absentee Voting at multiple locations for the April and November elections Reduce overtime hours required of Clerk s Office full-time personnel by hiring additional hourly employees for the November election

186 EMPLOYEE ASSISTANCE PROGRAM TRESA MARTINEZ, EAP ADMINISTRATOR FINANCE COMMITTEE 2018 BUDGET PRESENTATION

187 BUDGET SUMMARY BUDGET BY FUND 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Fund: General Revenue Expense 330, , , ,341 Net Budget 330, , , ,341 Authorized Positions 2017 Authorized= Executive=3 Changes: None

188 2018 BUDGET HIGHLIGHTS The 2018 Executive Budget includes funding for: The EAP external service provider contract has been reduced by $9,000 to reflect current utilization trends ($36,500). The majority of service requests come to the internal EAP staff and those dollars have been shifted to better reflect other agency demands. An additional $5,000 goes to supplies to cover the costs associated with outreach and program promotion. The remaining amount is to fund HeartMath, LLC Resiliency/Prevention Focused Training material costs.

189 EAP SERVICES Service Goal: Increase employee productivity, attendance, and overall well-being, encourage a culture of wellness and prevention among Madison s First Responders, and provide equitable access to EAP services for city staff Planned Activities Establish a support group for city employees who are caregivers and develop a training related to coping strategies and work/life balance related to the role of caregiver. Collaborate with MPD training staff to deliver officer wellness and prevention-related training. Continued work with MFD on drafting policy, program outline, and orientation training for Peer Support Program and a Suicide Prevention Training. Collaborate with HR s Employee Development & Organizational Effectiveness team on Well Wisconsin initiatives and to roll out Suicide Prevention Training and Trauma-Informed Leadership Training. Coordinate satellite offices at city agencies on a part-time but consistent basis.

190 HUMAN RESOURCES HARPER DONAHUE, INTERIM DIRECTOR FINANCE COMMITTEE 2018 BUDGET PRESENTATION

191 BUDGET SUMMARY BUDGET BY FUND Fund: General 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue (33,980) (25,500) (25,500) (25,500) Expense 1,757,701 1,687,901 1,817,408 1,947,226 Net Budget 1,723,722 1,662,401 1,791,908 1,921,726 Authorized Positions 2017 Authorized = Executive = 17 Changes: (+1) Strategic Management Coordinator Charged with promoting citywide alignment with City goals/initiatives.

192 2018 BUDGET HIGHLIGHTS Strategic Mgmt. Coordinator Domestic Partner Benefits

193 EMPLOYEE AND LABOR RELATIONS Service Goal: Represent City/Employee interests related to collective bargaining, contract and handbook administration and performance management: Meet and Confer Process - Work with Employee Associations in developing and implementing employee handbooks Develop and implement employee benefits program Administer Family and Medical Leave Act (FMLA) Disability Leaves and Layoffs and Occupational Accommodations 2018 Planned Activities 1. Equity analysis of benefit programs with a thorough review and analysis of related programs and policies 2. Implementation of Government Alliance on Race and Equity (GARE) recommendations.

194 HR SERVICES Service Goal: Provide HR support to all City departments to assist in achieving agency goals by: Developing and implementing recruitment and selection strategies to attract a diverse and talented workforce Assisting in the implementation of organizational changes (including reclassifications) Working closely with the City Personnel Board 2018 Planned Activities 1. Expanding community engagement and outreach efforts 2. Implementation of Government Alliance on Race and Equity (GARE) recommendations

195 OFFICE OF EMPLOYEE DEVELOPMENT AND ORGANIZATIONAL EFFECTIVENESS Service Goal: Promote the success and engagement of City employees and agencies through coordinated internal and external trainings and specialized initiatives to: Create learning and growth opportunities Foster work culture change through programming and partnerships Promote wellness of employees through programming and partnerships Promote strategic thinking, planning, process improvement and development Support and facilitate community partnerships and engagement 2018 Planned Activities 1. Analyze, review and expand the coordination of city-wide wellness and training activities 2. Implementation of Government Alliance on Race and Equity (GARE) recommendations 3. Review and recommend an effective talent-management system.

196 DOMESTIC PARTNERSHIPS - STATE POLICY CHANGES The 2018 State budget eliminates health benefits for domestic partnerships This change will go into effect on January 1, 2018 City s policy direction needs to be determined prior to open enrollment for 2018 coverage Based on current enrollment, 83 City employees currently have domestic partners accessing ETF benefits Local governments opting to continue this benefit for their employees must find alternatives outside of the ETF system City offered benefit as a reimbursement program prior to the State offering the benefit in 2010

197 DOMESTIC PARTNERSHIPS - CURRENT UTILIZATION Utilization by Function Administration 9% Library 6% MT 2% Utilization by Comp Group Nonrep 14% Metro Nonrep 2% MPPOA 6% IAFF % Utilization by Age % Public Works 52% PCED 9% Teamsters 22% % % Public Safety 22% General 45% AMPS 1% Utilization by Year %

198 DOMESTIC PARTNERSHIPS AND 2018 BUDGET Recommendation: Revert back to City practice prior to 2010 Anticipated General Fund Impact = $250k (All Funds = $250k) Assumptions 1. Number of domestic partnerships will remain the same in Partner and Dependents: $350k Annually 1. Current Enrollment = The existing budget sufficient for employee and dependents; additional funding needed to reimburse partner who will no longer be eligible for City benefits 3. Children of Domestic Partners will no longer have access to City benefits and City will not reimburse for these costs 3. Partner Only: No Fiscal Impact 1. Current Enrollment = The budget already includes family coverage for these employees

199 INFORMATION TECHNOLOGY PAUL KRONBERGER, CHIEF INFORMATION OFFICER FINANCE COMMITTEE 2018 BUDGET PRESENTATION

200 BUDGET SUMMARY BUDGET BY FUND Fund: General 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue (36,996) (73,000) (46,778) (44,500) Expense 6,039,545 6,593,633 6,313,215 6,691,885 Net Budget $6,002,550 $6,520,633 $6,266,437 $6,647,385 Authorized Positions 2017 Authorized= Executive= Changes: (Communications Manager)

201 2018 BUDGET HIGHLIGHTS Maintaining the current level of service including software and hardware maintenance contracts Addition of a new Communications Manager

202 APPLICATION DEVELOPMENT & SUPPORT Service Goal: To provide data and application based solutions that support the missions of all City departments/divisions, City residents and visitors Planned Activities Upgrading systems and services where practical Improve processes and applications for effectiveness and efficiency gains New projects include an enterprise-wide public works project and contract compliance system, expansion of the open data portal and interactive online mapping, and a civil rights case management system

203 TECHNICAL SERVICES Service Goal: To provide technology-based solutions that support customers missions in all City departments/divisions and to provide data and application communication technology between government agencies and City residents and visitors Planned Activities Continue refresh of data center hardware and software to support physical and virtual server, networking, and storage environments Upgrade the City s virtual environment and introduce an enterprise solution for computer system security monitoring Upgrade capabilities to increase high availability for critical systems Implement new IT Service Management toolsets for improved request, incident, and change management functions

204 TREASURER DAVID M GAWENDA, CITY TREASURER FINANCE COMMITTEE 2018 BUDGET PRESENTATION

205 BUDGET SUMMARY BUDGET BY FUND Fund: General 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue (10,009) (11,000) (11,000) Expense 625, , , ,828 Net Budget 615, , , ,828 Authorized Positions 2017 Authorized= Executive= 6.00 Changes: 0

206 2018 BUDGET HIGHLIGHTS Increase bank service charges and credit card processing fees ($138,000.) Increase in overtime expenses based on prior year trends. ($11,000.)

207 TREASURER Service Goal: The Treasurer s Office processes over one million payments annually through both physical and electronic payment channels. The service seeks to continue to utilize new forms of technology to improve efficiency for taxpayers Planned Activities: Develop and further expand Electronic Bill Presentment & Payment (EBPP) functions to enhance service of payments via internet, pay by phone, and other electronic methods.

208 MONONA TERRACE GREGG MCMANNERS, EXECUTIVE DIRECTOR FINANCE COMMITTEE 2018 BUDGET PRESENTATION

209 BUDGET SUMMARY BUDGET BY FUND Fund: Convention Center 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue 16,733,334 14,319,753 14,198,328 14,300,552 Expense 16,733,334 14,319,753 14,198,328 14,300,552 Net Budget Authorized Positions 2017 Authorized= Executive= Changes: 0

210 2018 BUDGET HIGHLIGHTS Decrease of $126,000 in projected event revenue Reclassification of one Operations Worker position to an Operations Lead Worker Reduces the use of fund balance via an increase in the Room Tax Subsidy

211 COMMUNITY CONVENTION CENTER Service Goal: Operation of Monona Terrace Community and Convention Center a place for business, a place for learning and fun, and an inclusive facility that is welcome to everyone Planned Activities We plan to continue community engagement efforts with patrons of Monona Terrace including guests, clients, visitors, and tourists, and promote the facility and Madison to add economic vitality to the surrounding area.

212 POLICE DEPARTMENT MICHAEL C. KOVAL, CHIEF OF POLICE FINANCE COMMITTEE 2018 BUDGET PRESENTATION

213 BUDGET SUMMARY BUDGET BY FUND 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Fund: General Revenue ($1,436,964) ($1,505,617) ($1,510,411) ($1,463,196) Expense $71,325,756 $71,295,529 $72,331,146 $74,498,475 Net Budget $69,888,792 $69,789,912 $70,820,735 $73,035,279 Fund: Grants Revenue ($1,265,577) ($2,349,405) ($2,498,343) ($1,590,186) Expense $1,265,577 $2,349,405 $2,498,343 $1,590,186 Net Budget $0 $0 $0 $0 Fund: Other Restricted Revenue ($479,415) ($493,650) ($238,650) ($216,500) Expense $479,415 $493,650 $238,650 $216,500 Net Budget $0 $0 $0 $0

214 BUDGET SUMMARY: POSITION Authorized Positions 2017 Authorized= Executive= Changes: 3 Positions added for Midtown Gang Officer, Police Report Typist, Public Records Custodian (Lieutenant moved to Midtown) 1 Training Center Coordinator (Sergeant moved to Mental Health) added midyear and an increase in the Admin Clerk by.2

215 2018 BUDGET HIGHLIGHTS Staffing: Four positions added (discussed on previous slide) for Midtown and Mental Health. $350,000 as match for police officers if COPS grant is obtained. (This will fund approximately 7 positions for patrol and 2 vehicles.) Other additions: Smartphones for some Detectives and Sergeants. Premium pay to cover educational incentives. Concerns: Unfunded compensated payouts sick leave, vacation convert-to-pay, etc. Overtime challenges. Hourly shortages Crossing Guards, Bicycle Aide, etc. Naloxone replacement. Ongoing staffing issues particularly related to patrol.

216 POLICE FIELD Service Goal: Police Field This includes police services provided through the following activities: (1) Patrol, (2) Traffic and Specialized Services, (3) Specialty Units including SWAT, SET, K-9 and Mounted, (4) Investigations, (5) Crime Prevention and Gang Unit, (6) Parking Enforcement and Crossing Guards, (7) Community Outreach, and (8) Training 2018 Planned Activities: Opening the Midtown District Station Continuing neighborhood policing and mental health interventions Using data to allocate existing police resources to most efficiently address workload demands Implementing problem solving initiatives by assigning personnel in response to specific or emerging problems Surveying residents to assess community satisfaction with police and the effectiveness of ongoing efforts

217 POLICE SUPPORT Service Goal: This includes support for the Police Department through the following activities: personnel management, information technology, finance, records, property and the Training Center. The goal of this service is to have a functional infrastructure within the Department to allow the community to obtain data, records, and other information and services in a timely manner and to ensure that property, technology and records are maintained in compliance with state and other requirements in order to provide the framework for developing a case and solving crime Planned Activities Evaluate training programs to ensure appropriate professional development for all police personnel Identify future training needs, emerging police trends and other criteria for professional development Identify areas that don t meet reasonable standards for timeliness and develop plans for mitigation to include requesting additional staff where a need has been identified

218 BUILDING INSPECTION GEORGE HANK, DIRECTOR FINANCE COMMITTEE 2018 BUDGET PRESENTATION

219 BUDGET SUMMARY BUDGET BY FUND Fund: General 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue (68,267) (46,500) (66,800) (46,500) Expense 4,427,135 4,404,327 4,374,192 4,548,939 Net Budget $4,358,868 $4,357,827 $4,307,392 $4,502,439 Authorized Positions 2017 Authorized= Executive= 45 Changes: None

220 2018 BUDGET HIGHLIGHTS Reduced budgeted salary savings based on prior year vacancy trends ($45,000)

221 CONSUMER PROTECTION Service Goal: To ensure Madison consumers receive the correct amount of product for which they pay Planned Activities Study providing Weights and Measures licensing and inspection services for the Town of Madison We will study what Weights and Measures services are currently being provided in the Town to see if we can provide a better service at a reduced cost.

222 HEALTH & WELFARE Service Goal: To provide assistance to residents who need help with property maintenance, ensuring a pleasant setting for City residents and visitors. Responsibilities include enforcement and education efforts regarding sidewalk snow removal, trash, junk, and debris removal, tall grass and weed mitigation, and graffiti removal Planned Activities Provide nearly instant notification to a property owner when a case regarding property maintenance violations are entered into our case tracking system Work with the IT department to enable our case tracking software to generate an to the owner or responsible party for a given address

223 INSPECTION Service Goal: To ensure compliance with Madison s building and mechanical system ordinances by reviewing and inspecting construction projects, contractor licensing, permit records, sales surveys, preoccupancy inspections, and underground utilities Planned Activities Ensure digital copies of all building floor and elevation plans are permanently attached to our building archives Provide access to the digital floor and elevations to applicable City agencies to aid in their required work Provide access of our digital plans to our external customers including home and building owners, builders and realtors

224 SYSTEMATIC CODE ENFORCEMENT Service Goal: To help maintain property values by eliminating blighting influences Planned Activities Provide Alders read-only access to our case tracking software Building Inspection will request the IT Department provide Alders read-only access to Accela, our case tracking software. This can be done for little or no cost This will allow Alders fulltime access to all of our enforcement information including inspections results/notes, official notices, extension letters and other miscellaneous correspondences

225 ZONING & SIGNS Service Goal: To provide timely resolution of land use issues for developers and the general public Planned Activities Ensure limited historical files are available online through the City data portal The service will provide online access to a limited number of our historical records. These records are a frequent subject of open records requests and are currently available only at a kiosk in our reception area. Building Inspection will work with Information Services to provide access through the City's Data Portal to a limited number of archived documents, including ones that are the subject of many open records requests

226 PLANNING DIVISION HEATHER STOUDER, DIRECTOR FINANCE COMMITTEE 2018 BUDGET PRESENTATION

227 BUDGET SUMMARY BUDGET BY FUND Fund: General 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue (891,184) (50,000) (35,000) Expense 3,936,216 3,129,095 2,962,165 3,176,014 Net Budget $3,045,031 $3,079,095 $2,962,165 $3,141,014 Fund: Other Grants Revenue (82,923) (1,062,976) (1,167,664) (1,113,511) Expense 82,923 1,062,976 1,167,664 1,113,511 Net Budget $0 $0 $0 $0

228 BUDGET SUMMARY: POSITION Authorized Positions 2017 Authorized= Executive= 35.5 Changes: None

229 2018 BUDGET HIGHLIGHTS Municipal Arts Grant Program ($80,500) Increases funding for the Business Improvement District (BID) from $50,000 to $60,000 Neighborhood Grant Program ($30,000) 2018 Mayor s Neighborhood Conference ($20,000) Placemaking activities ($10,000) Provides funding for the MPO local match ($136,000)

230 COMPREHENSIVE PLANNING & DEVELOPMENT REVIEW Service Goal: Plan for equitable ad sustainable growth, efficient use of land, efficient and equitable transportation systems, and complete neighborhoods 2018 Planned Activities Manage interagency coordination and review of development proposals seeking approvals by the Urban Design Commission, Plan Commission, and Common Council Complete the update to the City s Comprehensive Plan ( Imagine Madison process) Initiate a Bus Rapid Transit Alternatives Analysis Complete updates to peripheral neighborhood development plans Pioneer, Junction, and Elderberry Neighborhood Development Plans Nelson Neighborhood Development Plan Northeast Neighborhoods Development Plan (potential) Continue updates to the Neighborhood Indicators Project website, supporting use by City agencies and community partners

231 METROPOLITAN PLANNING ORGANIZATION Service Goal: Facilitate coordinated and comprehensive regional transportation planning and decision-making that is fair and impartial by preparing and maintaining a long-range multi-modal transportation plan and a fiveyear transportation improvement program to provide investments that meet metropolitan transportation needs Planned Activities Employ a data and performance driven approach to planning and project programming activities Implement multi-year strategic plan to improve data and planning analysis tools Implement the MPO Public Participation Plan recommended strategies for stakeholder and general public involvement in planning activities.

232 NEIGHBORHOOD PLANNING & PRESERVATION Service Goal: Planning for efficient and equitable land use and complete neighborhoods in developed, mature parts of the City, balancing the growth and change in Madison with integration of art and historic preservation, and supporting leadership capacity in neighborhoods Planned Activities Complete neighborhood and special area plans with involvement of other City agencies and the public Triangle Monona Bay Neighborhood Plan Oscar Mayer Special Area Plan Voit Farm Special Area Plan Mifflin / West Washington Special Area Plan Review all proposals seeking approval by the City s Landmarks Commission Continue work on the Citywide Historic Preservation Plan Organize the 2018 Mayor s Neighborhood Conference Administer Arts Grants and Neighborhood Grants

233 CDA HOUSING OPERATIONS TOM CONRAD, INTERIM DIRECTOR FINANCE COMMITTEE 2018 BUDGET PRESENTATION

234 BUDGET SUMMARY BUDGET BY FUND Fund: CDA 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue (20,056,389) (21,592,114) (22,890,448) (21,547,172) Expense 20,230,607 21,768,626 23,066,960 21,722,172 Net Budget 174, , , ,000 Authorized Positions 2017 Authorized= Executive= Changes: 0

235 2018 BUDGET HIGHLIGHTS 766 units of Public Housing 1650 units of Section 8 vouchers Better use of project accounting fea MUNIS software No change in positions

236 HOUSING VOUCHERS Service Goal: Manage HUD funding to maintain maximum number of assisted families Planned Activities Set Section 8 payment standards and utility allowances to stretch federal dollars to provide assistance to the most families Service Goal: Strengthen partnerships with other service agencies to address homelessness and increase opportunities for education and employment Planned Activities Implement program to assist homeless youth aging out of foster care Attach 20 vouchers to Tree Lane Permanent Supported Housing development Explore the use of moving-up vouchers to help open up slots for new homeless households in Rapid Rehousing

237 PUBLIC HOUSING Service Goal: Maintain high occupancy and preserve existing housing stock. Investigate redevelopment strategies as a way to increase the number of affordable housing units in Madison and to modernize existing public housing Planned Activities Improve public housing occupancy rate to 98% by reprogramming units previously off-line at Truax, (East site) Undertake process to replace some functionally obsolete scattered site units with new construction, (West site) Continue the planning process to redevelop units, (Triangle) Service Goal: Improve resident access to health care and other services 2018 Planned Activities Create new partnerships with health care providers to bring services to residents on site

238 CDA REDEVELOPMENT NATALIE ERDMAN, EXECUTIVE DIRECTOR FINANCE COMMITTEE 2018 BUDGET PRESENTATION

239 BUDGET SUMMARY BUDGET BY FUND Fund: CDA 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue (2,355,795) (1,820,520) (1,957,507) (2,361,895) Expense 2,355,795 1,820,520 1,957,507 2,361,895 Net Budget Authorized Positions 2017 Authorized= Executive= 2 Changes: Reclassifying one position and leaving the second position vacant

240 2018 BUDGET HIGHLIGHTS CDA Redevelopment is divided into three funds; the General Fund, the Village on Park Fund, and the Allied Fund The General Fund receives revenues from housing and redevelopment activities and is charged with most of the salary expense. In 2018, one of the two positions will be left vacant and Housing Operations will take responsibility for oversight LIHTC developments The Village on Park is expected to operate at a deficit due to the increase in debt needed to pay for capital repairs

241 REDEVELOPMENT Service Goal: Provide safe and sanitary dwelling accommodations for people of low income 2018 Planned Activities Continue to own and operate more than 230 affordable apartments. Plan for the redevelopment of the Triangle which encompasses approximately 300 federally assisted housing units owned by the CDA.

242 REDEVELOPMENT Service Goal: Improve the quality of neighborhoods where low income people live 2018 Planned Activities Continue the construction of single family homes at Mosaic Ridge on Allied Drive Plan and implement the replacement of four public housing units on Teresa Terrace that are functionally obsolete with eight newly constructed affordable housing units.

243 ECONOMIC DEVELOPMENT DIVISION MATTHEW B. MIKOLAJEWSKI, ECONOMIC DEVELOPMENT DIVISION DIRECTOR FINANCE COMMITTEE 2018 BUDGET PRESENTATION

244 BUDGET SUMMARY BUDGET BY FUND 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Fund: General Revenue Expense 1,042,689 1,409,480 1,301,857 1,583,075 Net Budget 1,042,689 1,409,480 1,301,857 1,583,075 Fund: Loans Revenue (443,559) (9,834) (526,320) (407,013) Expense 443,559 9, , ,013 Net Budget

245 BUDGET SUMMARY: POSITION Authorized Positions 2017 Authorized= Executive= 17.1 Changes: None

246 2018 BUDGET HIGHLIGHTS Reduced salary savings based on prior year vacancy trends ($159,000); fully staffed in 2018 $10,000 reallocated to blight studies and appraisal services $5,000 reallocated to business walks Staffing and remaining purchased services consistent with 2017 levels Capital Revolving Fund ($270,000) and Façade Grant Program ($125,000) consistent with 2017 levels

247 OFFICE OF BUSINESS RESOURCES Service Goal: Help businesses locate, open, and expand within the City of Madison 2018 Planned Activities Provide an initial response to all business and developer inquiries within 24-hours; with needed follow-up in a timely manner Complete more proactive business retention and expansion visits in 2018 than were completed in 2017 Actively manage City economic development programs, to include the Healthy Retail Access Program, Cooperative Enterprise Development Fund, and Entrepreneurship & Small Business Development Resource Fund Actively manage City projects, to include meeting progress goals for Madison Public Market construction, work on Priority 1 projects outlined in the Connect Madison economic strategy, and timely completion of the former Oscar Mayer property reuse plan License and manage food carts and sidewalk cafés

248 OFFICE OF REAL ESTATE SERVICES Service Goal: Successful management of City real estate assets and projects 2018 Planned Activities Timely and accurate management of over 400 real estate projects, including property acquisitions, easements, encroachment agreements, and leases Active marketing of the sale of City-owned property within the Center for Industry & Commerce and the BioAg Gateway Monitoring maintenance of City-owned real estate holdings Implementation of the 2018 TIF Work Plan (to be completed later this year), to likely include underwriting TIF projects and the implementation of new TIF Districts Participation in the timely completion of a reuse plan for the former Oscar Mayer property

249 PCED-OFFICE OF THE DIRECTOR NATALIE ERDMAN, DIRECTOR OF THE DEPARTMENT OF PLANNING & COMMUNITY & ECONOMIC DEVELOPMENT FINANCE COMMITTEE 2018 BUDGET PRESENTATION

250 BUDGET SUMMARY BUDGET BY FUND 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Fund: General Revenue Expense 633, , , ,229 Net Budget $633,016 $707,495 $675,354 $738,229 Authorized Positions 2017 Authorized= Executive= 7.75 Changes: None

251 2018 BUDGET HIGHLIGHTS Should be fully staffed in 2018 after having two vacant position for much of 2017 Budgeted salary savings was reduced by $35,000 to more accurately reflect historical trends Operations Manager will be hired to support the Division Directors and develop and implement systems that enable better program and operational decisions

252 PCED OFFICE OF THE DIRECTOR Service Goal: Provide centralized administrative support that improves the efficiency of the department and its divisions Planned Activities: Review administrative work flow for activities being supported by the Office of the Director and identify systems improvements for committee support, budgeting, and financial management.

253 COMMUNITY DEVELOPMENT DIVISION JIM O KEEFE, COMMUNITY DEVELOPMENT DIVISION DIRECTOR FINANCE COMMITTEE 2018 BUDGET PRESENTATION

254 BUDGET SUMMARY BUDGET BY FUND 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Fund: General Revenue (130,450) (536,673) (126,616) (665,393) Expense 10,088,468 11,724,133 10,255,037 12,245,769 Net Budget 9,958,018 11,187,460 10,128,421 11,580,376 Fund: CDD Grants Revenue (6,993,240) (8,303,662) (418,834) (7,142,719) Expense 6,993,240 8,303, ,834 7,142,719 Net Budget Fund: Loans Revenue (749,705) (62,597) (341,319) (454,914) Expense 749,705 62, , ,914 Net Budget

255 BUDGET SUMMARY: POSITION Authorized Positions 2017 Authorized= Executive= Changes: Reclassification of an existing Neighborhood Planning position whose work will inform decisions regarding future investments in neighborhood centers and participate in visioning and planning initiatives, including those being considered around Reindahl and Elver parks.

256 2018 BUDGET HIGHLIGHTS Reallocation of existing resources to support: Housing & Homeless Services Building Human Capital Neighborhood-Focused Resources Community Building & Engagement Additional resources devoted to: Supporting Violence Prevention

257 AFFORDABLE HOUSING Service Goal: Provide decent, safe, sanitary, and affordable housing opportunities for low and moderate-income households in order to enhance household, neighborhood, and community stability Planned Activities Continue to cultivate projects that expand the supply of affordable housing. Leverage these new housing units as part of broader efforts to promote permanent housing solutions in response to homelessness. Prevent and reduce the length of new episodes of homelessness. Partner with local agencies and organizations to help ensure the success of the Day Resource Center.

258 ECONOMIC DEVELOPMENT & EMPLOYMENT OPPORTUNITIES Service Goals: Improve family stability and quality of life Increase educational attainment Improve economic stability and mobility 2018 Planned Activities Increase the focus for adult and youth employment on activities that improve services to populations facing multiple barriers (e.g., improved service provider coordination, intergenerational outreach and recruitment, increased service coordination for youth and adults, development of defined service continuums, standardization of curricula, clear identification of intended outcomes) Strengthen collaboration between Madison employers and agencies providing employment services to youth and adults Provide financial and technical assistance to identified entrepreneurs and small businesses

259 STRONG HEALTHY NEIGHBORHOODS Service Goal: Focus on strengthening neighborhoods through strategic investments in physical assets and amenities, including neighborhood centers, community gardens, or other community facilities; as well as other planning and revitalization efforts Planned Activities Ramp up operational support in anticipation of a mid-year opening of the Park Edge Park Ridge neighborhood employment center Participate in community conversations focused on replacing the neighborhood center serving residents in the Bridge Lakepoint Waunona area Join visioning and early planning exercises focused on potential development of multi-use community facilities at Reindahl and Elver Parks Fund the costs associated with a concentrated neighborhood planning process focused on the Triangle neighborhood Solicit proposals under the Community Building and Engagement Program for projects or activities designed to expand resident engagement and develop neighborhood leadership capacity

260 COMMUNITY SUPPORT SERVICES Service Goals: Support a continuum of services that promote youth development Promote strategies for individual and household stability Provide equitable access to resources 2018 Planned Activities Coordinate a community-based response to the impacts of violence on youth and families on Madison s Northside, through the Safe and Thriving Communities Initiative, and its Southside, through the Byrne Criminal Justice Innovation project Begin a five-year initiative, the Pathways to Quality Initiative, to increase by 20% the number of low-income children in high-quality early childhood programs Collaborate with public and private partners to ensure the success of the Northside Early Childhood Zone which seeks to partner with families to support the healthy, age-expected development of all children through the coordination and improvement of family and child services Create the framework for a peer support network designed to reduce violence and to prevent recidivism among persons returning to the community from incarceration

261 OVERALL PROGRAM ADMINISTRATION Service Goal: Be responsive to community needs by strengthening collaboration among community partners and providing effective and efficient coordination of City funding and resources Planned Activities Participate in collaborative initiatives designed to cultivate community engagement Utilize funding opportunities as a means of encouraging collaboration, aligning efforts across program areas, and better defining priorities and performance expectations

262 FINANCE DAVID SCHMIEDICKE, FINANCE DIRECTOR FINANCE COMMITTEE 2018 BUDGET PRESENTATION

263 BUDGET SUMMARY BUDGET BY FUND Fund: General 2016 Actual 2017 Adopted 2017 Projected 2018 Executive Revenue (15,157) (15,000) (15,000) (15,000) Expense 3,397,179 3,706,808 3,634,399 3,798,041 Net Budget $3,382,022 $3,691,808 $3,619,399 $3,783,041 Authorized Positions 2017 Authorized= Executive=41 Changes: Eliminate previously double-filled position

264 2018 BUDGET HIGHLIGHTS Continuation of the following contracts: Continued funding data management efforts; funding in 2018 will be used for: 1. Expanded Internship Program 2. Data Visualization Tools 3. Resident Survey