Student Leadership Training Part III: Budget Submission and Execution of Events
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1 Student Leadership Training Part III: Budget Submission and Execution of Events AUGUST 2018
2 Welcome and Overview Leadership Skills Strategic Planning Fiscal Management & Fiduciary Responsibility Team Building Today Brief Review (Goals, Web Site, Registration, Planning) Budget Submission Meeting Room Manager (MRM) Advertising Execution
3 10 Skills for Effective Leadership Governance Problem-Solving Team Building Resourcefulness Strategic Planning Diligent Delegation Time Management Fiscal Management & Fiduciary Responsibility Communication Promotion
4 Mission, Values, Purpose (MVP) Constitution and Bylaws In the bylaws, what is the organization s mission? If changes/edits needed in the bylaws, what are the bylaw procedures for any changes? What is the vision of the organization within the context of the MVP? Methods of engaging the membership.
5 Resources Student Event Planning Web Page ntplanning/index.cfm Overview of Event Planning Forms Alcohol Policy Guidelines for Bringing in Judges not for Moot Court Student Travel Guidelines Room Reservation System GPSAFC Documents and links to Campus Activity Office/OrgSync
6 Registration Log on to OrgSync and find your Student Org. portal will see an orange Update Now notification box. Insert the 3 new officers and keep advisor or insert new if other arrangements have been made: President Treasurer One other officer Advisor All officers have to approve registration
7 Planning Plan for the entire year start to finish (including end of year dinners, study breaks, etc.) Check calendars, MRM, etc. to avoid conflicts Must complete ALL activities, programs, etc. with the exception of study breaks by 11:30 p.m. on April 15, 2019 Checklist--a tool to help remember the details when organizing an event
8 Budgeting Identify Funding Sources University: Graduate and Professional Student Assembly Finance Commission (GPSAFC) National Organization Umbrella (such as Federalist, ACS, Reproductive Justice, etc.) Cornell Law Student Association Law School Distributed by Dean of Student Co-sponsored Events w/ Law School Programs Firms, BarBri, Lexis, Bloomberg
9 Budget Submission OrgSync GPSAFC Funding Requests Law School Funding Requests Review Guidelines For events after mid-october Will receive decision by mid-october Actual Budget Submission in OrgSync CLSA Budget Procedures (Scroll down to CLSA) Student Travel funded via DOS September 28, 2018 Deadline for the year Procedure
10 Meeting Room Manager---Room Reservation System Still testing new system. In meantime, click here for instructions and link.
11 Execution of Events Advertising Creating Images University Calendar for GPSFAC funded events (all or part) GPSAFC Language: "Funded by the GPSAFC", "Open to the Graduate Community" and "Please contact (name of event host) at (netid of the host) for any special arrangements you may require in order to attend this event Food Orders Contracted Vendors Vendors of your own choosing Speaker Arrangements
12 Execution of Events, cont. At Event Make Assignments Delegate to Members Someone in charge of food Someone in charge of clean-up Events with speaker/panelists: Bottled water for speaker(s)/panelists Someone who will introduce program, speakers, gather bios, etc. Someone in charge of outside speaker(s) (making sure arrived, where to go, etc.) Dress---Business Thank you notes (old fashioned kind written and mailed Greeters at event/program (particularly a formal program
13 What s Next Finalize registration Submit budget requests in OrgSync no later than the September 28 deadline Submit Student Event Information Form to Linda same time as September 28 budget deadline Set up meeting with Linda as needed
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