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1 Rochester Institute of Technology RIT Scholar Works Theses Thesis/Dissertation Collections 2011 Department of Engineering and Building Management planning capacity for Prishtina's current and new government buildings : [presentation given in November 2011] Mimoza Kurteshi Follow this and additional works at: Recommended Citation Kurteshi, Mimoza, "Department of Engineering and Building Management planning capacity for Prishtina's current and new government buildings : [presentation given in November 2011]" (2011). Thesis. Rochester Institute of Technology. Accessed from This Master's Project is brought to you for free and open access by the Thesis/Dissertation Collections at RIT Scholar Works. It has been accepted for inclusion in Theses by an authorized administrator of RIT Scholar Works. For more information, please contact ritscholarworks@rit.edu.

2 Rochester Institute of Technology American University in Kosovo Center for Multidisciplinary Studies Master of Science Degree in Professional Studies Capstone Project Department of Engineering and Building Management Planning Capacity for Prishtina s Current and New Government Buildings Mimoza Kurteshi Submitted as a Capstone Project in partial fulfillment of a Master of Science Degree in Professional Studies at the RIT Center for Multidisciplinary Studies

3 Table of Contents Acknowledgment 5 List of Acronyms.6 Executive summary 7 CHAPTER 1 BACKGROUND DEVELOPMENT OF DEBM 1.1 Chronology of DEBM and future proposed changes Department of Engineering and Buildings Management Division of Engineering Division of Building Management...10 CHAPTER 2 REFORMATIZATION AND ORGANIZATION OF MPA 2.1 First stage Achievement of strategic objectives Changes on functional MPA organogram based on recommendations Structure of MPA with actual number of staff..15 CHAPTER 3 DEBM NEW INITIATIVES 3.1 Second stage the new structure of department Third stage Future of Department based on recommendations..17 CHAPTER 4 DEBM PAST PROJECTS Government movement - Strategic Plan for accomodation Complex of Buildings for Academy of Science and Ministry of Science Constitutional Court CHAPTER 5 DEBM CURRENT PROJECTS PRESENT 5.1 Template design Template organization Conceptual phase Definition phase Design phase Main and staff for new buildings Preparing project for Building of Ministry of Security Forces Architectural project of buildings Preparing project for Building Of Kosovo Agency Of Intelligence Architectural project of buildings. 28 2

4 5.9 Preparing project for Protocol Centre, complex Blinajat" Architectural project of buildings..29 CHAPTER 6 - FUTURE PROJECTS Urban and Strategic plan of Prishtina First Option - New Government Complex Ajvali Second Option- Governmental Complex at Rilindja and EULEX -complex Rilindja Complex for annex B & C and New annex D "EULEX Complex with Annexes...43 CAPTER 7 FINANCE ON PROJECTS 7.1. Finance Tables of budget for capital budget for governmental ministries Finance For DEBM - Human Investment Program of DEBM Capital Investment Program of MPA/DEBM Projects Investment Program for Complex "Rilindja" Reconstruction and Refurbishment and Annex "B" & "C Investment Program for Complex "Rilindja"New Building Annex "D Investment Program for Complex "Eulex Investment Program for New Building for Ministry Of Kosovo Security Force Investment Program for New Building for Kosovo Intelligence Agency Investment Program for Complex "Blinaja"..55 CHAPTER 8 - FINAL DISCUSSION RECOMMANDATION 8.1 Final discussion Recommendation.58 REFERENCES 62 LIST OF FIGURES Figure 1.1 Chart it shows development and coordination of engineering divisions though years...10 Figure 2.1 -Actual functional MPA organogram Figure 2.2 -Future functional MPA organogram ( ) Figure Near future organization of DEBM Chart.. 17 Figure Future organization of DEBM Figure Map of core of city where ministries are located DEBM past projects Figure New constructed buildings at Agim Ramadani street, Prishtinë Academy of Science and Arts. 2. Ministry of Science and Technology 3

5 Figure 4.3- New renovated building at Perandori Justinian street, Prishtinë Constitutional Court Figure New building of Ministry of Kosovo Security Forces...26 Figure New building of Agency of Kosovo Intelligence Figure New building of Protocol Center, Blinaja...30 Figure General map of Strategic Development Plan for Prishtina City Figure 6.2 General / detail map of Strategic Development Plan for Prishtina City Figure 6.3 Prishtina city and Location of New Government Complex Ajvalia.. 34 Figure 6.4Close Location of of New Government Complex Ajvalia and Electro-Trafostation.35 Figure Perspective of New governmental Complex Ajvali Figure Map of Prishtina city 38 Figure Map of core of city Prishtina where ministries are located 39 Figure Prishtina center plan Rilindja complex...40 Figure 6.9- Rilindja tower before and after renovation Figure 6.10 Landscape of Rilindja Complex with all annexes.42 Figure Prishtina center plan Eulex complex.43 Figure Prishtina center - 'UNMIK' complex now used by EULEX 44 Figure 6.13 Landscape of EULEX complex location center of Prishtina...44 LIST OF TABLES Table All Ministries and Agencies that are accommodated on buildings..36 Table Total amount of budget is allocated and spends for Table Total of major amount of budget is allocated and spends for Table 7.3- Total amount of budget is allocated and spends for Table 7.4 -Total amount of budget of MPA that is allocated and spends for Table Shows monthly payment that is needed for current DEBM staff Table 7.6- Shows monthly payment that is needed for new professional staff Table Shows monthly expenditures Table Shows yearly expenditures Table 7.9 -Shows total necessary cost on human and capital investment for next three years.49 Table 7.10 Shows total capital investment for refurbishment of Annex B&C" - Rilindja complex 50 Table 7.11 Shows total capital investment for construction of Annex "D" - Rilindja complex 51 Table 7.12-Shows total capital investment for refurbishment of EULEX"- complex. 52 Table Shows total capital investment for new construction of "MFSK"..53 Table 7.14-Shows total capital investment for new construction of "KIA"...54 Table Shows total capital investment for new construction of Protocol Center "Blinaja" 55 Table 8.1- Total amount of investment for professional that is needed for staff..57 4

6 ACKNOWLEDGMENT I would like to express my sincere appreciations for USAID, RIT-AUK and Government of Kosova that give me opportunity to be student of master program. I am highly honored and proud. I am sincerely and heartily grateful to my advisor and mentor Dr. Brian Bowen, for the support and guidance he showed to me throughout my Capstone Project writing. I am thankful for his unconditional support and patient that helps to understand and accept new methodology of learning. I am sure it would have not been possible without his help. I would like to thank for support and unconditional help not only consultant but truly friend of my, director of DEBM Mr. Ilir Osaj. I do really appreciate for professional support and help to Mr. Hajdar Paçarada head of division on DEBM and Miss. Bardha Rrustemi, Director of DRAP/MPA (Department of Reforms on Administration). All RIT/AUK academic and supporting staff that was unconditional for help and guide. To all my fellows of master class that provided me great energy. Besides all this, I would like to thank my parent s, my sisters and brothers for motivation and support to finish on time master project. Thank you! 5

7 LIST OF ACRONYMS MPA -Ministry of Public Administration DEBM -Department of Engineering and Building Management DES - Division of Engineering Services DBM -Division of Building Management FRIDOM- Functional Review and Institutional Design of Ministries is a DFID-funded project, implemented by HELM Corporation, Consulting and Public Management Group, Governance institute Slovakia and Altair Assessors. MEF-Ministry of Economy and Finance UNMIK United Nations Interim Administration Mission in Kosovo EULEX European Union Rule of Law Mission in Kosovo 6

8 Executive Summary This capstone project assesses the restructuring of the Department of Engineering and Building Management (DEBM) within Kosova s Ministry of Public Administration (MPA). There are serious capacity shortages and delays in implementation of projects, in existing structure of DEBM and changes are required to be implemented. The technical issues have been considered with the mission of the DEBM/MPA for permanent placement of government staff. Data was collected from major projects /complexes. RILINDJA and EULEX were used as primary information for the future projects that DEBM will manage. From the figures that were analyzed on the finance tables (ref.17) it is not hard to notice the volume of investment that is needed for the main proposal and mission that DEBM have on accommodation program. From the investment financial plan for accommodation it is shown that investment in human capital it is necessary for DEBM to succeed. Table of current and future of Capital Investment comparing Human Investment on DEBM: Period of Capital Capital investment Human investment Investment ( Million) Past and current amount of capital investment for Future amount of capital investment for ,86 Million 0.97 Million 37,43 Million 1,17 Million Total yearly sum for 51 employees Total sum for 25 new additional professionals for On the other hand, technical and administrative demands, number of employees, new structure of better DEMB functions and analyzing mid strategic plan of for accommodation of government institutions, are issues needing remedy. This report provides tables and expenditures allocations of capital investment by all ministries in particular that of MPA and DEBM. Capital expenditures on the tables (ref.18) can be observed easily that some ministries have very large sums of allocated budget and expenditure. This has come as the government responded that governmental program has several priority sectors for investment. Then, the priority of the project is to focus on meeting with professional staff of DEBM. Added to this the budget can be necessary for the completion of this unique project. Comparing DEBM capital investment (ref.19) expenditures with investment on professional staff will not have a big impact on total budget of MPA 7

9 Based on the recommendations of FRIDOM being necessary for change, part of the maintenance division must be decentralized. Staff shortcuts on this stage will affect construction planning very significantly but the completions with professional is necessary on the implementation of the DEBM program accommodation. Main recommendations are: 1. Better utilization of existing sites of buildings at the center of the city The existence of a centralized complex at center RILINDJA and EULEX complexes would be argument for pro centralized maintenance. Lack of such a compound would be a good argument for decentralization or gradual trade maintenance. Another good argument to use and invest on these two sites in the center of the city is the fact that we can use the existing infrastructure for quick adaptation and accommodations. 2. Need to restructure and recruit more professional staff for DEBM Based on planes for capital investments program and for better and successful implementation of the project investments on professional staff for only 5-20% of total capital investment, has no big impact on the governmental budget, compared to the amount of budget for capital investments. 3. Complete and approve strategic document for public policies and real estate One of the main proposed recommendations is drafting and approval of a strategic document for public policies in administering real estate properties and creating divisions that will be responsible for state properties and maintenance. 4. Effectives Implementation on the Law for Investments The department should strengthen its capacities in strategic planning in order to focus the work of the civil servants on strategies about the governmental premises, regarding public procurement for important and major investments on this field and monitoring of the implementation of projects. 5. Specified Prioritization Procedures in Projects Selection It is recommended to the government and the ministries that, when they plan for the new fiscal year, in this case capital investments, they have to be more specific on their priorities and requests. Given these recommendations for all sectors would be very useful for the process which will have an impact in the post period of DEBM; giving these suggestions, the expectation for the project will be on stage. 8

10 CHAPTER I - BACKGROUND DEVELOPMENT OF DEBM 1.1 Chronology (from present) of DEBM and future proposed changes The Department of Engineering and Building Management were created since 2001 by UNMIK regulation 19/2001 (53/2005) and is one of the oldest department on MPA. The engineering department is responsible for performing engineering services and management of buildings for all Government buildings and institutions of the Republic of Kosovo, central and local level as well for their maintenances, too. The DEBM offers free engineering services to other government institutions, upon their request, and is responsible for maintaining the central government buildings. DEBM has, as a professional organizational structure, provides service for: Project management- for all ministry s and governmental projects Engineering projects- for all ministry s and governmental agencies Technical advice- all ministry s and governmental agencies Supervision of the projects-germia Building, Political Party Building, Bankos Building, Parliament Building, Rilindja Building, Tax Administration Building, Management and maintenance- all governmental buildings of Republic of Kosovo; Management of technical documentation. The entire actual staff of DEBMS is structured into two divisions. These divisions represent professional staff for different technical stages: architecture; construction; electrical - electronics; machinery - thermal and hydro-construction. The main mission of the DEBM is first to accommodate all government staff in their buildings to create better working conditions, maintaining building infrastructure and at the same time plan for new project challenges. 1.2 Department of Engineering and Building Management actually is functioning with two divisions: a. Division of Engineering Services b. Division of Building Management 9

11 1.2.1 Division of Engineering Services (DES) The Division Engineering Services is responsible for performing engineering services for all government buildings in central and local level. The Engineering Services Division consists of the following sectors: Sector for Design of Buildings, Sector for Design Installation and Section of Library and Drawings (Technical Archive) Division of Buildings Management (DBM) Is responsible for performing maintenance and management services to buildings in order to create optimal conditions for normal work. DBM is composed of sectors: Sector of Electro-machinery; Sector of Electricity Supply, Sector of Civil works, Sector of Accommodation & Coordination. The whole concept of DEBM is based on providing technical and professional services based on modern standards and applicable law. From figure 1.1 it shows the development of DEBM through the period (since it birth) from 2001 till Engineering Division Mantaining Division Planing Figure 1.1- Chart showing development and coordination of engineering divisions

12 What is important for DEBM is that there are two basic issues of policy that are worth analyzing, in connection with these functions. The first has to do with the question, which of these functions should be performed at the center only by a state institution, and which should leave individual ministries and agencies. The second issue is which organization should perform centralized functions: a minister, an agency, a public company or a private sector entity through a contract. If we look at the experience of other countries, it seems clear that there are a variety of models, but, however, can draw some conclusions in common. In those cases involving public sector, usually this is done through an executive agency or by a public company, and not through a ministry. In Estonia, Latvia and Lithuania, this is done through public companies with limited liability. In Ireland, the Office of Public Works is the state agency. However, in most cases, these agencies / companies are dealing more with the commissioning work of engineering and / or management of buildings vacant / unused, and not the maintenance of a large number of buildings in use of the ministries / institutions other central government. 11

13 CHAPTER II - REFORMATION AND ORGANIZATION OF THE MPA 2.1 Stage one- Achievement of strategic objectives In order to achieve its strategic objectives, the Ministry should address current capacity gaps. Reviewing FRIDOM's functioning has identified a number of measures to achieve this. These measures are set during an intense process of consultations within the responsibility of the Ministry and other stakeholders of interest for changes that should be undertaken. As a first step, the Ministry must approve a new organizational structure, missions of departments, and divisions inside departments. As a second step, the Ministry will be introduced to the process of implementation of interventions and sanitation procedures. The showen current organization chart of all ministries with the possible changes that will happen based on recommendation of FRIDOM. Minister: Cabinet Permanent Secretary: Budget and Finace Office Procurement Office Internal Audit Office Human Right Unite Admin and Personel Office Communication Office Deparments: Department of RAP and EU Intregrations Departmnet of Civil and Adiministration Department of Standards and Policy for Engineering and Maintenance of Buildings Deprment of e-governance and Administrative Procedures Legal Deparment Department of Registrations and Leasing NGO 12

14 Fig. 2.1 Actuall functional MPA organogram Base for Capstone Will be independe nt agency Departmen t will be transferred to MTI 13

15 2.2 Changes on functional MPA organogram based on recommendations The reorganization during 2010 for engineering services and building management and to establish a policy and strategy, below elements are needed: Creation of Division of Real Estate where the main task would be drafting the government's strategy in this area and prepare an action plan to second intervention of the department. Division of Engineering Services and the division which remains in the building Management will be transformed into the division of Investment Property, Procurement and Monitoring. Upon completion of the reorganization measures and capacity building, the Ministry of Public Administration will be organized under the following structure: Minister office: Cabinet of minister Permanent Secretary: Budget and Finance Office Procurement Office Internal Audit Office Human Right Unite Admin and Personel Office Communication Office Deparments: Department of RAP and EU Intregrations Deparment of Civil and Adininstration Deparment of Standards and Policy for Engineering and Maintenance of Buildings Legal Deparment Department of e-governance and Administrative Procedures proposed to be an independent Agency 14

16 Fig.2.2 Future functional MPA organogram ( ) Base Base for for Capstone Capstone New IT Agency 15

17 2.3 Structure of the Ministry of Public Services with actual (number) of staff In the following presentation presented is the structure of the ministry, including the actual numbers of staff, according to information provided by managers during the interviews. This method was chosen because of the lack of clarity about what are the limitations which actually required to superiors about the hiring of staff, due to approvals not merge the same figures as in personnel Minister and in the agency. These figures were collected during June-October 2008 period, so they may not be accurate at the time of issuing this report, due to the dynamic environment of public administration in Kosovo. A. Cabinet Minister..13 member staff B. Office of the Permanent Secretary. 16 member staff C. Department of Civil Service Administration..26 member staff D. Information Technology Department member staff E. Department of Engineering and Building Management (DEBM) (actually 51 civil servants) E.1 Engineering Services Division..11 E.1.1 Sector for Design & Building...4 E.1.2 Sector of Design Installation...3 E.1.3 Sector of Library / Archive Project 3 E.2 Buildings Management Division.39 E.2.1 Sector of Electro-machinery. 6 E.2.2 Sector of Civil Engineering 11 E2.3 Sector Electricity Supply..5 E.2.4 Sector of Planning and accommodation 12 F. Department of Census and Liaison with NGOs. 8 G. Department of Central Administration (DCA).42 H. Legal Department. 8 I. Department of Procurement.. 7 Executive Agencies part of MPA 1. Institute for Public Administration (KIPA) Statistical Office of Kosovo (SOK) Kosovo Cadastral Agency (KCA)

18 CHAPTER III DEBM NEW INITIATIVES The new structure of DEBM will be based on the necessity of implementing policies and restructuring of management. 3.1 Stage one -The new structure DEBM Department of Engineering and Building Management (Near Future organizationchart) 1. Planning and Real estate Division Sector of Developing strategies & policies Sector of Coordination and policy implementation Engineering Archive 2. Engineering Services Division Sector of Design and Construction Sector of Design Installation electro-machinery 3. Buildings Management Division Sector of Electro-machinery Sector of Civil construction Sector of Accommodation Proposed new Division Figure Near future organization of DEBM Chart 17

19 3.2 Stage two Future structure of DEBM The future structure of DEBM will be based on the FRIDOM recommendation of implementing policies and restructuring of management. In this context, FRIDOM proposed this new structure for better and easy management of state properties through division of planning and real estate. New Division will be State-owned Real Property Division. The area that falls within the competences of this division is of great importance, since the extent of real property owned by the State is substantial, both in terms of its physical dimensions and value. In this respect, special attention is paid to real estate, as the most important part of real property. The main tasks relating to the management of this real estate in the coming mid-term period include: o Centralization of the management of real estate by the establishment of a public fund as a special public body for the implementation of expert tasks in this field; o Preparation of new regulations, as well as changes and amendments of the existing regulations in the field of management of real property; o Ensuring consistent implementation of the strategy adopted by the Government of Slovenia for the management of the real estate; o Uniform management and disposition of state-owned real estate; o Carrying out all other management tasks in regard to real estate that will be transferred to a public fund; o Establishment and managing of central records of the real estate owned by the Republic of Kosova; o Management of the internal market of state-owned real estate. With the completion of the described processes, the management of state-owned real estate will move to a new, more qualitative phase, which will be compared to the modern approaches of real estate in the most developed member states of the European Union. 18

20 Department of Engineering and Building Management (Future organization Chart) 1. Planning and Real estate Division Sector of Developing strategies & policies Sector of Engineering /Archive 3. Division of Investment Property, Procurement and Monitoring. Sector of procurement & monitoring Sector of investment Property Sector of Engineering maintenance Figure 3.2 Future organization of DEBM 19

21 CHAPTER IV- DEBM PAST PROJECTS : 4.1 Government movement - Strategic Plan for accommodation MPA/DEBM has developed operational plans and concrete plans of action and longterm capital investments in the infrastructure space for permanent residential accommodation for permanent public administration. In 2008, MPA/DEBM in view of the implementation of the government decision has developed strategic document called "Strategic Plan for Public Administration Residential Accommodation" in which we frame the timetable its operating plan action in the function of accommodation for Public Administration. To illustrate this in a better way, here are some of major examples from past, current and future projects. DEBM projects since 2008 start with two, actually three, projects and that will be new constructed buildings in one side, on the center of the city where the Ministry of Science and Technology together with Academy of Science it will be accommodated. In the other side will be renovated ex-military ambulance for adaption of Constitutional Court of Kosova. Figure Map of core of city where ministries are located DEBM past projects 20

22 a. Complex of New Buildings For Academy Of Science And Arts And Ministry of Science And Technology The Idea to build the complex of Academy Science, together with the Ministry of Science was since 2005 but only in the beginning of 2007 it actually started. Figure New constructed buildings at Agim Ramadani street, Prishtinë 1. Academy of Science and Arts 2. Ministry of Science and Technology The location of the new buildings is on the center of the city, on the area of faculty of Architecture, Education, Economy, Law, Art, and National Library. The construction works continued until In this complex 250 staff members of the Ministry of Technology and Science and 30 staff members of Academy of Science are accommodated. o Both Buildings have B2 +B1+ P +4 levels o Total area of the facility which is needed is about 14000m². 21

23 b. Constitutional Court While designing facilities, the DEBMS uses modern solutions for interiors of public buildings and constructions, which are reflected in the design-project (that is the final stage in elaboration of the total complex of project documentation). The building was designed and renovated according to the standards for designing and constructing such facilities. Building is provides working and accommodation space for local and supporting staff around 50 officials. Figure New renovated building at Perandori Justinian street, Prishtinë 3. Constitutional Court The building was constructed on middle of Firstly it was designed as a military ambulance until 2000 when the Guard of the Kosovo Forces used it for their needs. After the declaration of independents on 2008, it was necessary to find and build the constitutional court. For the time been, this ex military facility was the best building to accommodate court staff. o Building in itself has B + P +1 level. o Total area of the facility which is needed is about 850m2. 22

24 CHAPTER V - CURRENT PROJECTS 2010-PRESENT To start the engineering projects it is necessary to have a concept and definition for the project. This can be defined as: 5.1 Template design The general engineering template represents the steps and relationships required to scope, evaluate and design millions of capital as project cost. A typical project is centered on a manufacturing process. The template assumes that the process technology is fairly well defined (that is, completed through the pilot plant and demonstration stages). Environmental and other applicable permits are handled in parallel with the design activities and may require a separate schedule. 5.2 Template organization The engineering project schedule is organized into three phases: conceptual, definition, and design. A construction phase is also included to make it easier to develop an overall project schedule. Each engineering phase contains typical activities with their normal dependency links. These activities are described in a general manner and will require editing to reflect a particular project planning situation. The purpose and activity logic for each phase is described later in this summary. In addition, the key activities are to a definition table. The individual activities also contain notes describing normal deliverables and typical resource classification assignments. These notes and assignments are included to guide you and are not meant to be prescriptive. 5.3 Conceptual phase The conceptual phase of a project is used to explore the economic viability of the proposed venture. The engineering work performed during this stage is generally at a macro level of detail. Conceptual engineering identifies the scope required to achieve a business objective. This scope definition forms the basis for forecasting the capital and operating costs required to support the venture. Financial returns are generally estimated from this data. The conceptual phase is the most cost-effective opportunity during the life of a project for a business entity to make strategic decisions. Typical engineering costs for this phase of a project are 1/2 to 1-1/2% of the eventual installed capital cost. Several alternates may be considered at this time, with the best financial return option moving into the definition phase. 23

25 The capital cost range of accuracy is generally held to a +/- 40 to 50%. Alternates should be compared at similar levels of estimate accuracy. This range of accuracy helps facilitate a comparable evaluation and minimizes engineering costs. Many projects will not proceed beyond the conceptual phase. Therefore, the engineering team is generally kept small and limited to those who are familiar with the required process technology and manufacturing operations. Project procedures are kept to the minimum necessary to control the process. 5.4 Definition phase Typically, a project that passes the business evaluation hurdles of the conceptual phase moves into the definition phase. The objective of definition is to develop a more refined project plan for evaluation before full financial commitment to the venture. The project scope is developed in greater detail, permitting more precise capital cost estimates. A reasonable capital cost estimate range of accuracy target is +/- 20 to 30%. The project team size increases during the definition phase. It is usually centered on the conceptual team for study continuity. Typical effort costs for this phase are in the range of 1 to 3 % of the total installed capital cost. In addition to the improved scope definition, issues such as project risks, process and design quality, and facility staffing, training and start-up are considered. Project planning and control procedures are emphasized, especially those that will continue to be used during the design phase. At the conclusion of the definition phase, the business should have a fairly definitive project scope description and capital estimate so that the expected financial rate of return can be reviewed. The resulting project financials should be validated against comparably accurate market and cost-of-manufacturing data. The results of this review process can either result in the project proceeding to full funding authorization or recycling back to the beginning of either the conceptual or definition phase for additional option development. 5.5 Design phase This phase of the project template focuses primarily on the development of a detailed engineering package that will provide the basis for the construction of the defined facilities. Many other activities need to run in parallel with this work package to ensure that the facility will start up and operate efficiently. These activities include selecting a construction contracting style, awarding the construction contract, providing for staffing and training, and managing the start-up requirements. None of these activities is included in detail in this template. 24

26 The design phase of a project is the most costly. Typical costs are about 5 to 15% of the total installed capital cost. The low end of the cost range is normally associated with new or "green field" facilities. The higher end of the range is associated with renovation or expansions of existing facilities. In addition to the costs for the engineering effort, project equipment purchasing occurs during this phase. Normally about 10% of the large capital equipment costs are required to secure engineered equipment drawings from the various suppliers participating in the project. Design quality, earned performance, and schedule compliance are particularly important during this phase. Progress tracking tools should be used to highlight areas that require management focus or specific problem solving attention. 5.6 Main staff for new buildings: Below are listed the positions and descriptions of the main tasks of main engineers that will be the core for the implementation of particular projects are that important for the Government Issue. a) Project Managers (PM): Project Managers are competent in reading and analyzing construction drawings and specifications, and are knowledgeable in construction industry practices. PMs are proficient in Microsoft Office to include Word, Excel, PowerPoint, and Outlook, scheduling programs to include Microsoft Project and Primavera, and maintain basic skills in AutoCAD. They also have cost estimating, risk management, and conflict resolution skills. b) Quality Assurance/Quality Control Managers (QA/QC): Quality Assurance/Quality Control Managers provide daily oversight for multidiscipline, construction and design-build projects to include building, site work, roadway, utilities, and heavy/civil construction. c) Facility Managers (FM): Facility Managers are experienced in facility operations and maintenance. They are responsible for submitting Quality Assurance Reports and managing daily facility operations, to include maintenance and repair actions on equipment, systems, roads and grounds throughout the clients facilities. FMs can conduct routine facility inspections, collect information on facility equipment and systems, and document the information in a consolidated database. They are capable of developing alternative methods to establish predictive maintenance programs. The FMs can collect and quantify detailed facility assessment information, identify needed replacement and repair actions, and prepare budget estimates to capitalize on the use of aging 25

27 equipment. The FMs can initiate requests to correct deficiencies and can conduct routine surveys of lighting, power, air conditioning, heating, plumbing, architectural finishes, safety compliance, and building maintenance. d) Architects/Interior Designers: Architects and Interior Designers provide civil and site engineering, structural engineering, traffic engineering, schematic design and space master planning services. They are proficient in design programs to include AutoCAD. e) Electrical Engineers: Electrical Engineers provide expertise for design and design reviews for new construction, maintenance and repair, and renovation projects. Electrical Engineers are capable of designing by using AutoCAD, providing engineering calculations and cost estimates, troubleshooting systems, and performing electrical infrastructure system analysis. f) Mechanical Engineers: Mechanical Engineers provide expertise for design and design reviews for new construction, maintenance and repair, and renovation projects. Mechanical Engineers are capable of designing by using AutoCAD, providing engineering calculations and cost estimates, troubleshooting systems, and performing mechanical infrastructure system analysis. g) AutoCAD Operators: AutoCAD Operators are proficient in AutoCAD or later versions and are capable of supporting planning, design, project management, and facilities management personnel. They can create and update as-built drawings, create new or revised existing background/core drawings, provide AutoCAD expertise to technical staff members, and administer the AutoCAD file management system. h) Cost Estimators: Estimators are experienced in using commercial, off-the-shelf, programs to provide project estimates for all stages of the project life cycle. They assist clients in evaluating contractor cost proposals, recording and tracking project costs, and creating historical databases for use in preparing future cost estimates. 26

28 5.7 Preparing Project for New Building Of Ministry of Security Forces Architectural project of buildings Architectural designs of buildings are the principal direction of DEBM work. It executes the architectural design of facilities corresponding to initial permit documentation and assignment for architectural of building projects. The building should be designed and built according to Eurocodes (European Standards for the design and construction for such facilities. Total area of the facility needed is about 6000m². Building should provide working space and accommodation for the local and international staff around 300 officials. The building should be provided with B + P +2 levels. While designing facilities the DEBM uses modern solutions for interiors of public buildings and constructions, which are reflected in the design-project (that is the final stage in elaboration of the total complex of project documentation). Figure New building of Ministry of Kosovo Security Forces All architectural project work is developed on a phased basis: Pre-design study; Sketchy project; Project (Approved package of detail project); Tender documentation; Design-project. 27

29 5.7.2 Pre-design study At pre-design elaborations stage, architectural project of buildings determines variants of land-use zoning and principal technical and economic factors, placement of object on construction site. At this stage the project organization defines the object style Sketchy project The sketchy project is an intermediate stage of architectural design that is not subject to the compulsory adjustment in the State inspection authorities. At this stage the project organization has the opportunity of trial design together with more detailed elaboration of all object parameters till the acceptance of a final concept Project (Approval package of detail project) Project (Approvals package of the detail project) is the principal phase of reconstruction elaboration or object construction. Buildings design is executed in strict compliance with state norms, rules, standards. Main constructive, engineering, technological decisions and decisions relating to spatial planning are taken at this stage Tender documentation Tender documentation for engineering and architectural design includes documentation study for execution of construction and assembly works. Detail documentation of buildings and facilities construction consists of: Working drawings for development of erection and construction assignment; Working documentation on all construction products; Specification of equipment, products, materials. Sketchy drawings of overall view for non-standard products Design-project Being one of the most important phases of the whole work, the design-project is the total complex of works on elaboration of exteriors or interiors of design objects. The design-project is developed for creating the architectural-artistic image of an object with accordance to its functional purpose. The design-project is defined either as a stage of architectural building project or as an individual type of work. At final stages of the project realization, the design-project works out utilitarian and aesthetic aspects for environment creation. 28

30 5.8 Preparing Project for New Building of Kosovo Agency of Intelligence Architectural project of buildings Architectural design of building is the principal direction of the DEBM work. It executes the architectural design of facilities corresponding to initial permit documentation and assignment for architectural project of buildings. Buildings of Intelligence Agency with the area around 5000 m² should contain all spaces necessary for an administrative building in which to accommodate all staff working in keeping with the European regulations and Eurocodes (European Standards in terms of spaces and connectivity. Building should provide working space and accommodation for the local and international staff around 250 officials The building should be provided with B + P +5 levels Figure New building of Agency of Kosovo Intelligence While designing facilities, DEBM uses modern solutions for interiors of public buildings and constructions, which are reflected in the design-project (that is the final stage in elaboration of the total complex of project documentation). All architectural project work is developed on a phased basis: Pre-design study; Sketchy project; Project (Approved package of detail project); Tender documentation; Design-project. 29

31 5.8.2 Pre-design study At pre-design elaborations stage, architectural project of buildings determines variants of land-use zoning and principal technical and economic factors, placement of object on construction site. At this stage the project organization defines the object style Sketchy project The sketchy project is an intermediate stage of architectural design that is not subject to the compulsory adjustment in the State inspection authorities. At this stage the project organization has the opportunity of trial design together with more detailed elaboration of all object parameters till the acceptance of a final concept Project (Approval package of detail project) Project (Approvals package of the detail project) is the principal phase of reconstruction elaboration or object construction. Buildings design is executed in strict compliance with state norms, rules, standards. Main constructive, engineering, technological decisions and decisions relating to spatial planning are taken at this stage Tender documentation Tender documentation for engineering and architectural design includes documentation study for execution of construction and assembly works. Detail documentation of buildings and facilities construction consists of: Design-project Being one of the most important phases of the whole work, the design-project is the total complex of works on elaboration of exteriors or interiors of design objects. The design-project is developed for creating the architectural-artistic image of an object with accordance to its functional purpose. The design-project is defined either as a stage of architectural building project or as an individual type of work. At final stages of the project realization, the design-project works out utilitarian and aesthetic aspects for environment creation. 30

32 5.9 Preparing Project for New Protocol Center, Complex Blinaja" Architectural project of buildings Architectural design of building is the principal direction of the DEBM work. It executes the architectural design of facilities corresponding to initial permit documentation and assignment for architectural project of buildings. Blinaja Protocol Center, developed as a functioning structure in level: B + P +1, in its entirety includes 5800 m², developed in three levels, and surfaces in all three levels, distributed according to the following levels: Basement 1100 m² Ground floor 2200m² First level 2500 m². Following the textual and numbering descriptions in the context of architectural plans, with all pre-account surfaces. Figure New building of Protocol Center, Blinaja While designing facilities, DEBM uses modern solutions for interiors of public buildings and constructions, which are reflected in the design-project (that is the final stage in elaboration of the total complex of project documentation). All architectural project work is developed on a phased basis: Pre-design study; Sketchy project; Project (Approved package of detail project); Tender documentation; Design-project. 31

33 5.9.2 Pre-design study At pre-design elaborations stage, architectural project of buildings determines variants of land-use zoning and principal technical and economic factors, placement of object on construction site. At this stage the project organization defines the object style Sketchy project The sketchy project is an intermediate stage of architectural design that is not subject to the compulsory adjustment in the State inspection authorities. At this stage the project organization has the opportunity of trial design together with more detailed elaboration of all object parameters till the acceptance of a final concept Project (Approval package of detail project) Project (Approvals package of the detail project) is the principal phase of reconstruction elaboration or object construction. Buildings design is executed in strict compliance with state norms, rules, standards. Main constructive, engineering, technological decisions and decisions relating to spatial planning are taken at this stage Tender documentation Tender documentation for engineering and architectural design includes documentation study for execution of construction and assembly works. Detail documentation of buildings and facilities construction consists of: Design-project Being one of the most important phases of the whole work, the design-project is the total complex of works on elaboration of exteriors or interiors of design objects. The design-project is developed for creating the architectural-artistic image of an object with accordance to its functional purpose. The design-project is defined either as a stage of architectural building project or as an individual type of work. At final stages of the project realization, the design-project works out utilitarian and aesthetic aspects for environment creation. 32

34 CHAPTER VI - FUTURE PROJECTS Urban and Strategic plan of Prishtina, Spatial Development Plan (figure 6.1) Center City: old town and the "axis of the city." Mixed areas with the purpose of urban housing and economic destination are located on center. All residential neighborhoods will possess relevant social infrastructure such as shops, nursery, primary and secondary health care centers, community centers and similar local. In this area are located also commercial and industrial areas traffic and public transport. - Expansion of the city and providing construction land New location of land is for the construction of new houses. Strategic plan defines the 590 ha of new industrial developments. Economic and industrial zones have low density in these areas and are estimated to have a potential of 60 ha. Spatial Pattern: The basic idea of infrastructure planning is that the central belt passes on southwest of the old part of town, and continues to the lake Badovci. This shaft offers urban construction land for central functions city with good access to shopping, office, university, hospital and recreation, as well as space for various purposes such as culture cinemas, museums, opera and other cultural buildings. Even the city administration is located on these axes and will this shaft. The Municipal Assembly will be where it was, while the Assembly and buildings will be in the new Ministry. Some elements which are well accommodated in the shaft are on the way above, such as the Cultural Centre "Mother Theresa", American University, International Village, Compound presidential residence, and Assembly. This area is also determined to be a place which will be followed by various embassies and international offices. -Development of economic and industrial zones The strategic plan provides total maximum of 660 ha. This area of land for industrial development reflects the requirements for industrial land and economy since As a demand for industrial land in particular medium enterprises (foreign and domestic) will be determined by the available sites and their attractiveness to investments, land area designated for industry and economics based on strategic considerations and guidance on strategy is depending on supply. Industrial land use from 1999 to 2003 was dominated either by starting businesses or enterprises already developed, which are deployed from within the city. 33

35 Figure 6.1 General map of Strategic Development Plan for Prishtina City The degree of land used in this period is estimated at 100 ha (25 ha per year). For projection of industrial land use it is estimated that this level of exploitation of the land will continue in four future years. By reducing the requirements for relocation during this time, after 2007, it is expected gradually to decrease endogenous land use. Besides this surface, land will provide large investments. In this order, it will be prepared to offer attractively to large enterprises, be they international or domestic. It is recommended to ensure the surface of 100 ha, which should be available soon, in 2005 and additional area of 100 ha in 2008.Based on these assessments and recommendations, land provided for industry and economy until 2020 is approximately 350 ha. 34

36 Based on the strategic plan and needs for accommodation, government has two options to implementing the government movements: First option is the New Compound of Government Building is planned on Ajvalia area. Second option is on the Center of the city Figure 6.2 General / detail map of Strategic Development Plan for Prishtina City 35

37 6.2 First Option - New Government Complex Ajvali Location in regards of Prishtina town: Space is included with the preliminary plan within the community Ajvalia XXIX-localto-PR Prishtina Municipality number 13. The land is located in the city-suburban area and includes the southern area of 30 ha. Location is limited to: -urban area (city) north, - South and Southwest with Ajvalia and - Open panorama (landscape) with mountain Germia and further to the area near the lake. Figure 6.3 Prishtina city and Location of New Government Complex - Ajvalia 36

38 a) Description of the close site: Location defined by the Power Station Complex TS (Prishtina 4), while the three sides are free. Viewed in this broader context, the site lies between the two classes of neighborhoods-places: Mati in the upper (northern-fig 6.4) and Ajvalinë at the bottom (south).as far as location s distance from the city, referring to the existing road, that location is derived from the city center around 1800m, respectively, to the entrance of town about 1300m. Figure 6.4 Close Location of of New Government Complex Ajvalia and Electro-Trafostation 37

39 b) Proposal of New Governmental Complex The new governmental complex presents the basic design idea of a permanent solution of accommodation facilities for the needs of central administration - government of the Republic of Kosovo. Preparatory works in this strategic project started in 2007, a project which is currently frozen. The possibility for accommodation in the proposals is 3200 employees( figure 6.5) This complex will increase efficiency of work, security of property, safety at work, reducing expenses, representative presentation of the state, etc. Figure Perspective of New governmental Complex - Ajvali The table shows all the ministries that are part of government until 2010 with number of employs, and the buildings that are using for their accommodation. Table 1 - All Ministries and Agencies that are accommodated on buildings Institution Nr/Staff Used Area Parking Left Prime Minister Office 210 5, Ministry of Public Administration 390 8, , MAP - Kosovo Cadastral Agency 90 2,214.35/ owner MAP - Statistical Office of Kosovo 136 3,035.49/ owner Ministry of Finance and Economy 376 8, / bankos 1, MEF - Tax Administration 325 6,431.98/owner Ministry of Environment and Spatial Plan ,172.91/rilindja Ministry of Agriculture, Forestry& Rural 177 4, /owner

40 Agency for Veterinary and Food Control 340 6, /owner Ministry of Energy and Mining 187 4,115.91/owner Ministry of Local Government Admin , /rilidja Ministry of Internal Affairs 404 8, /owner 1, Ministry of Community and Return 135 3,615.92/f.kosove Ministry of Health 165 4,126.13/owner Ministry of Culture, Youth and Sports 171 4,137.13/owner Ministry of Education, Science and Tech , /owner Ministry of Kosovo Security Force 172 3, using Kosovo Intelligence Agency 250 5, /new const Constitutional Court 150 2,800.00/using Kosovo Police Inspectorate 150 2, /using Kosovo Institute for Public Admin. -KIPA /using Ministry of Transport and Telecom , / using 1, Ministry of Labor and Social Welfare 292 6, /owner Ministry of Trade and Industry 179 4, /using Ministry of Justice 210 4, /rilindja Ministry of Foreign Affairs 79 1, /using Central Election Commission /using Telecommunications Regulatory Authority /private Public Procurement Regulatory Commission 49 1,101.59/ using Public Procurement Agency /using Kosovo Property Agency 100 private / / Independent Media Commission 25 private / / Independent Commis. for Energy and Mine 25 private / / Privatization Agency of Kosovo 50 private / / Auditor General 100 private / / Independent Oversight Board of Kosovo 15 using / / Procurement Review Body 20 using / / Kosovo Anti-Corruption Agency Customs 20 Using/museum / / TOTAL , ,

41 6.3 Second Option- Governmental Complex at Rilindja and ex- EULEX - complex Locations of both complexes are on Center City: "axis of the city" according to the strategic plan for Prishtina Urban Development. The core of the city is with mixed areas trying to achieve the urban and economic destinations. The location for the proposal of accommodation on the center for movement of government building is the best choice because in itself has its own parameters that can be used especially with residential neighborhoods and it will be met with relevant social infrastructure such as shops, traffic and public transport, nursery, primary and secondary health care centers, community centers and similar local, commercial and industrial areas. Figure Map of Prishtina city 40

42 Prishtina s map of locations that ministries are using on the center of the city since Just on the core of the city is 10 ministries are located including Parliament Building and Government Building Figure Map of core of city Prishtina where ministries are located 1. Prime Minister, 2. Ministry of Public Administration 3 Ministry of Finance, 4. Ministry of Environment 5 Ministry of Agriculture 6. Ministry of Transport 7 Ministry of Energy 8. Ministry of Trade and Industry 9 Ministry of Science and Technology 10. Ministry of Culture 11 Ministry of Heath 12 Ministry of Social and Wealth fare 13 Ministry of Local Administration 14 Ministry for Returns located on F. Kosova 14 Ministry of Justice 16 Ministry of Internal Affairs 17 Ministry of Foreign Affairs 18 Ministry of Security Forces 19 Commission for Public Procurement ***All data are source of DEBM Office **** 41

43 DEBM Planning Capacity for Prishtina s Current and New Govenrment Buildings 6.4 RILINDJA Complex for annex B & C and New annex D Description of project historic of RILINDJA The idea for the construction of Palace Press began in the mid 60, more serious work began in 1970, when the location was definitive and with group of experts that were appointed to work in the project.the Starting of foundations for the building of the Press Palace was in the present location by For lack of funds it stopped work until 1973.Construction took off in the spring of 1974 and was completed entirely in In included: Printing House, editor of the newspaper "Rilindja", the magazine editorial, editorial publications, "Rilindja," Editorial "Zeri i Rinise" and other services "Rilindja". The building has 18 floors with total area 50,000 sq. (with over 87 meters).complex "Rilindja" lies in the actual location of 4.78 Ha. RILINDJA COMPLEX Figure Prishtina center plan Rilindja complex 42

44 The Annex "B" & "C" (is the old printing house and commercial part of the complex) is currently at the beginning of Liquidation" procedure, where the property after completion of procedures, would exceed both state property under the management and use by the government of Kosovo. B & D C A Figure 6.10 Landscape of Rilindja Complex with all annexes 1. Annex A m² - newly refurbished tower 2. Annex B - 32, m² - refurbishment of printing house 3. Annex C - 4, m² - refurbishment of annex 4. Annex D - 10,000.00m² -new constructed tower ***All data are source of DEBM Office **** 43

45 Renovation of Rilindja Tower After definitive decision for renovation of the Rilindja Tower on 2008 or annex A with Auditorium renovation stared and builds. These buildings have a total of more than m2. The tower accommodates four ministries with 800 employees. Figure 6.9 Rilindja tower before renovation 2009 and after renovation 2009 In the Rilindja complex are accommodated: o Ministry of Public Administration with 250 employees. o Ministry of Justice with 220 employees. o Ministry of Local Administration with 150 employees. o Ministry of Spatial Planning and Environment 230 employees. ***All data are source of DEBM Office **** 44

46 DEBM Planning Capacity for Prishtina s Current and New Govenrment Buildings 6.5 "EULEX Complex with Annexes Complex EULEX HQ ", provided that the buildings in transition from EULEX to the Government of Kosovo to be borne in relatively accessible, but with defects which are due to the depreciation of time and the consequences of leaving the administration of EULEX, where a considerable part of the equipment and exiting facilities would leave as the assets of EULEX.Another factor that influences the need for urgent adaptation and refurbishment of the premises is the creation of conditions, appropriate space in necessity for accommodation, which will be the administration of the Government of Kosovo. EULEX COMPLEX Figure Prishtina center plan Eulex complex Complex Capacity - accommodation for about 615 employees Complex "EULEX HQ" - (10, m²) Creating the infrastructure backbone Central Government Center Currently is used by EULEX 45

47 Figure 6.13 Landscape of EULEX complex location center of Prishtina Figure Prishtina center - 'UNMIK' complex now used by EULEX Taking into consideration that this complex is in the center of the city, it can be one of the greatest places that ministries could be accommodated. From the past experience, we know that this complex was build and used from ex-yugoslav Army for administrative issues. The complex in itself contains main Head Quarter (from main administrative building) B2+B1+B+G+6 floor which in total area is 3600m², East wing (Hotel of the entire complex) with B1+B+G+10 floors which in total area is 2600m² and the total including the parking and other facilities is 3800m². Annex administrative building (ex-army cinema) with B+P+1 floor with total area of m². 46