Centennial School District Business Office Extension: 3007
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1 Centennial School District Business Office Extension: 3007 INTEROFFICE MEMORANDUM TO: Dr. Jenny Foight-Cressman, Superintendent FROM: Christopher M. Berdnik DATE: March 7, 2011 RE: Financial Statement Highlights as of February 28, 2011 I am pleased to introduce four new analytic reports to the District s monthly repertoire. We anticipate providing them monthly, albeit likely a week behind the traditional accounting reports delivered to the Board: Key financial indicators Intended for any of our stakeholders that need to know where we stand today in 30 seconds or less, this report provides the mile high view looking at the four essential categories for the General Fund (cash position, year to date fund balance, year to date revenues and year to date expenditures). Financial statement highlights A short-hand version of the annual management s discussion and analysis, this is a single-page, bullet-point version of the financial position of the District. The best way to think of this is as. Because I am introducing the notion of financial statement analysis, this memorandum is actually this month s highlights. Year to date budget to actual summary This is slightly more detailed and offers the reader insight on how well the adopted budget is performing at a point in time. This report is nothing more than a summary of the last report attached, the year to date budget to actual detail. Year to date budget to actual detail This report is foundational to an accurate multiyear projection. A year to date budget differs significantly from traditional accounting reports. For a given revenue or expenditure account, it uses multiple years of history (school district operations are very cyclical) to estimate what should have been collected or spent at a point in time (e.g., 2/28/11), then compares that budget to the fund s actual performance. Traditional accounting reports simply show the adjusted budget versus year to date actual, which does little to inform the reader as to whether the District is having a good year or bad one. The February story is fairly simple. Local revenues, except for real estate, lag the adopted budget s pace, while state and federal resources reflect declining categorical resources. Expenditures are behind budget (usually a most positive event), driven primarily by salaries and benefits. cb C:\Documents and Settings\berdch\Desktop\Berdnik workfiles\financial statements \February 2011\Financial Statement Highlights as of February 28, v1.doc 3/7/2011 Public Education in Centennial Schools Inspiring Students Building Intellect Forging Partnerships A Diverse Learning Community Where Students Succeed Through Academics, Athletics, and The Arts An Equal Opportunity Employer
2 KEY FINANCIAL INDICATORS 2009/ /11 YTD YTD Variance General Fund Cash & Investments 27,539, ,037, ,498, GF Unreserved Fund Balance, Plus Net Budgetary Control Accounts 27,941, ,844, ,903, / /11 YTD Budget YTD Actual Variance General Fund Revenues 77,712,238 75,289,547 (2,422,691) General Fund Expenditures 57,839,885 51,105,876 (6,734,009) cmb 3/7/2011
3 YEAR TO DATE BUDGET TO ACTUAL ANALYSIS - SUMMARY 2010/ / /11 Variance Budget YTD Budget YTD Actual 6000 Local Revenue 69,469,609 61,945,953 60,325,429 (1,620,524) 7000 State Subsidies 23,692,641 14,129,952 12,758,384 (1,371,568) 8000 Federal Programs 2,937,812 1,636,332 2,205, , Other Financing Sources 741, Total Revenues 96,841,075 77,712,238 75,289,547 (2,422,691) 100 Wages and Salaries 54,947,325 31,336,106 28,148,036 (3,188,070) 200 Employee Benefits 16,167,042 10,060,366 8,432,033 (1,628,333) 300 Purchased Profession & Tech Svcs 4,511,900 2,885,265 2,548,055 (337,211) 400 Purchased Services/Maintenance 2,517,204 1,561,859 1,246,565 (315,293) 500 Other Purchased Services 5,865,216 3,689,050 3,033,580 (655,470) 600 Supplies/Food 2,927,148 2,032,786 1,737,328 (295,458) 700 Equipment and Property 566, , ,686 (298,851) 800 Dues/Fees/Interest on Debt 6,416,352 3,039,964 3,024,640 (15,325) 900 Debt Principal Pymts & Fund Transfs 2,971,226 2,706,952 2,706,952 - Total Expenditures 96,890,231 57,839,885 51,105,876 (6,734,009) Excess/(Deficiency) of Revenues over Expenditures (49,156) 19,872,353 24,183,671 4,311,318 Net reclassifications for Audited Statements - Change in Fund Balance (49,156) 19,872,353 24,183,671 4,311,318 cmb 3/7/2011
4 Revenues and Other Sources 6000 Local Revenue 6111 Current Real Estate Taxes 47,024,298 47,688,123 51,319,269 54,086,228 47,228,197 47,777,384 51,422,871 54,234,543 54,297,373 62, Interim Real Estate Taxes 259,443 82, , ,500 7, ,687 7,976 5,543 (2,433) 6113 Public Utility Realty Tax 68,957 72,633 79,788 80,000 68,957 72,633 79,788 80,000 81,143 1, Pymt In Lieu Of Taxes 1,829,434 2,196,721 2,257,057 3,034, ,377 1,081,349 1,049,330 1,453,946 1,299,468 (154,478) 6143 Occupation Privilege Tax 61,673 74,445 87,521 75,000 14,388 32,686 40,165 28,282 40,181 11, Earned Income Tax 3,934,124 3,428,603 3,635,153 3,850,000 1,730,486 1,720,524 1,669,470 1,797,870 1,586,811 (211,059) 6153 Real Estate Transfer Tax 1,615, , ,687 1,000,000 1,061, , , , ,684 (195,811) 6155 Business Privilege Tax 925, , ,381 1,000, , , , , ,350 (210,658) 6157 Mercantile Tax 573, , , , , , , , ,076 (209,282) 6411 Delinquent Real Estate Taxes 1,264,493 1,554,363 1,224,927 1,500, ,038 15, , , ,000 (137,170) 6451 Delinquent Earned Income Tax 558, , , ,000 85,405 66, ,002 76, ,160 23, Delinq Business Taxes 473, , , , , , , , ,098 (14,923) 6510 Investment Earnings 1,300, , , , , , , , ,680 (368,721) 6710 Gate Receipts 13,917 49,952 37,756 50,000 11,349 41,416 32,479 41,747 33,633 (8,114) 6832 Revenue Received As IDEA PassThru 1,164,562 1,142,743 1,097,670 1,439, , , , ,951 (141,103) 6839 Federal Revenue Received From Other Intermediary Sou 7,635 8, , Rent From Facilities 494, , , , , ,323 96,974 81, , , Grant Proceeds-private ,329 1, Regular Day Sch Tuition 5,177-15,137-3,177-15,137-10,486 10, Tuition From Other Lea's 631, , , , , , , ,874 91,883 (303,991) 6999 All Other Revenues Not Specified Above 18,011 16,310 14,481 16,000 15,176 13,367 10,615 12,774 9,489 (3,285) 6000 Function (R) Sub Total 62,223,698 62,062,706 64,238,548 69,469,609 54,764,199 55,180,666 57,985,501 61,945,953 60,325,429 (1,620,524) 7000 State Subsidies 7110 Basic Instructional Subsidy 11,195,693 11,531,563 10,244,649 11,762,195 6,274,176 6,440,568 6,234,818 6,773,138 5,974,472 (798,666) 7140 Charter School Subsidy 121, , , ,183 64,712 75,464 77,648 79,843 84,423 4, /1306 Tuition 399, , , ,000 11, ,764 - (3,764) 7170 School Improvement Grant 9, Homebound Instruction 2,475 1,464-2, Special Education 3,237,597 3,424,021 3,189,242 2,916,531 1,696,788 1,715,730 1,715,943 1,519,723 1,723, , Transportation 1,064, , ,483 1,100, , , , , ,144 (130,992) 7320 Rentals & Sinking Funds 40,661 59,067 69, , Medical & Dental Services 151, , , , , , ,087 - (106,087) 7340 Gaming Revenue - 1,895,476 1,786,921 2,061,735-1,895,476 1,786,920 2,061,735 2,061,734 (0) 7501 Pa Accountability Grant 522, , , , , , , , ,761 (32,119) 7502 DUAL ENROLLMENT - 1,357 2,804-1, ,590 8, ADDITIONAL STATE GRANDS 94, ,088 78,397 73,000 64,712 72,870 70,097 51,123 64,537 13, Social Security Subsidy 1,706,243 1,856,277 1,804,869 2,048,583 1,103,904 1,162,172 1,174,886 1,313,831 1,315,438 1, Retirement Subsidy 1,595,264 1,212,650 1,241,160 2,148, , , ,184 1,110, ,153 (531,539) 7821 Retirement Subsidy Adj CLASSROOM FOR FUTURE GRANT - 218,223 24, ,223 (291) Function (R) Sub Total 20,141,392 22,486,898 20,541,062 23,692,641 11,183,001 13,487,693 12,629,133 14,129,952 12,758,384 (1,371,568) Page 3 of 6
5 8000 Federal Programs 8110 Impact Aid Title 8 124, ,013 63, ,000 84,720-55,090 67,348 39,860 (27,488) 8514 Comp School Reform 1,056, , , , , , , , ,782 (69,178) 8515 IDEA Grants & Title II Class Size 280, , , , , , , , ,955 (25,518) 8516 NCLB - Title III 36,121 38,859 45,048-32,328 3,328 30,050-60,603 60, NCLB-TITLE IV-21ST CENTURY SCHOOLS , , NCLB - Title V 8,339 8, ,957 7, NCLB - Title VI , Drug Free Schools 21,198 18, ,198 18, Other Federal Grants 223 4,046 5,730-1,750 3, ,556 3, IDEA-ARRA STIMULUS REVENUE , , , , ,067 (295,939) 8703 ARRA - TITLE I, PARTS A & D , ,017-42,938 42, ARRA - STATE FISCAL STABILIZATION FUND - - 1,393, ,033,973 1,033, Access , , , ,546 - (153,546) 8999 Fed Prior Year Revenue , , Function (R) Sub Total 1,526,958 1,434,162 3,885,470 2,937,812 1,726, ,062 1,752,730 1,636,332 2,205, , Other Financing Sources 9350 Enterprise Fund Transfers , Sale/comp Loss Of Fixed Assets - - 1, , /9999 Refund Prior Yr Expenditures/Rev Brght Forward , Sub Total - - 1, , , Total Revenues 83,892,048 85,983,766 88,666,797 96,841,075 67,674,139 69,615,421 72,369,081 77,712,238 75,289,547 (2,422,691) Page 4 of 6
6 Expenditures and Other Uses 100 Wages and Salaries 1000 Instruction 32,559,190 33,599,826 36,888,906 38,226,882 17,683,732 18,672,800 20,242,836 20,994,433 19,147,562 (1,846,871) 2000 Support Services 14,715,127 15,317,078 15,238,030 15,972,354 9,247,878 9,574,308 9,612,496 10,032,541 8,737,776 (1,294,765) 3000 Oper Of Noninstructional Svcs 637, , , , , , , , ,698 (46,434) 100 Object (E) Sub Total 47,912,316 49,583,470 52,799,412 54,947,325 27,199,026 28,517,062 30,134,776 31,336,106 28,148,036 (3,188,070) 200 Employee Benefits 1000 Instruction 8,979,290 8,527,264 9,402,502 11,484,233 5,512,351 5,270,316 5,712,443 7,041,733 5,967,924 (1,073,808) 2000 Support Services 3,867,741 3,653,953 3,720,889 4,543,963 2,515,756 2,384,677 2,417,394 2,957,752 2,424,278 (533,474) 3000 Oper Of Noninstructional Svcs 97,439 95,392 88, ,846 43,145 42,675 37,816 60,881 39,830 (21,051) 200 Object (E) Sub Total 12,944,470 12,276,609 13,212,308 16,167,042 8,071,252 7,697,668 8,167,653 10,060,366 8,432,033 (1,628,333) 300 Purchased Profession & Tech Svcs 1000 Instruction 3,515,882 3,937,226 3,651,287 3,632,033 2,363,094 2,579,903 2,429,797 2,412,689 2,094,513 (318,176) 2000 Support Services 792, , , , , , , , ,708 (9,271) 3000 Oper Of Noninstructional Svcs 71,148 75,925 62,722 74,644 20,211 24,319 8,974 18,597 8,833 (9,764) 300 Object (E) Sub Total 4,379,564 4,707,637 4,423,598 4,511,900 2,899,657 2,996,176 2,776,163 2,885,265 2,548,055 (337,211) 400 Purchased Services/Maintenance 1000 Instruction 17,773 6,141 9,145 18,400 7,426 2,503 8,062 10,469 2,470 (7,999) 2000 Support Services 2,105,415 2,162,015 2,112,027 2,454,510 1,326,130 1,359,483 1,285,493 1,527,788 1,238,814 (288,974) 3000 Oper Of Noninstructional Svcs 19,780 47,891 23,322 44,294 9,005 36,984 8,651 23,601 5,282 (18,319) 400 Object (E) Sub Total 2,142,968 2,216,047 2,144,494 2,517,204 1,342,560 1,398,970 1,302,207 1,561,859 1,246,565 (315,293) 500 Other Purchased Services 1000 Instruction 5,072,020 5,259,199 4,177,255 4,685,405 2,983,090 3,416,969 2,895,610 3,015,907 2,542,970 (472,937) 2000 Support Services 1,009, , ,613 1,033, , , , , ,931 (145,890) 3000 Oper Of Noninstructional Svcs 116, , , ,690 79,378 83,379 88, ,321 65,679 (36,642) 500 Object (E) Sub Total 6,197,755 6,343,148 5,269,117 5,865,216 3,624,044 3,999,128 3,549,305 3,689,050 3,033,580 (655,470) 600 Supplies/Food 1000 Instruction 728, , , , , , , , ,392 (69,802) 2000 Support Services 1,818,425 2,029,538 1,663,232 1,867,931 1,074,944 1,220,883 1,061,201 1,139, ,356 (202,538) 3000 Oper Of Noninstructional Svcs 104,403 89,066 98, ,387 61,764 52,089 53,268 74,698 51,580 (23,117) 600 Object (E) Sub Total 2,650,920 2,810,698 2,604,695 2,927,148 1,765,046 1,866,684 1,891,774 2,032,786 1,737,328 (295,458) 700 Equipment and Property 1000 Instruction 94, , ,781 47,487 91, , ,372 45,441 24,890 (20,550) 2000 Support Services 504, , , , , , , , ,796 (274,069) 3000 Oper Of Noninstructional Svcs 22,698 4,762 4,127 5,541 11,619 4,761 3,215 4,231 - (4,231) 700 Object (E) Sub Total 621, , , , , , , , ,686 (298,851) Page 5 of 6
7 800 Dues/Fees/Interest on Debt 1000 Instruction Support Services 47,387 48,379 30,431 42,660 26,704 43,171 29,482 34,479 20,901 (13,578) 3000 Oper Of Noninstructional Svcs 6,637 6,537 7,064 8,995 6,186 5,994 6,971 8,502 6,756 (1,747) 5000 Other Financing Uses 372,630 1,625,655 3,940,170 6,364, , ,162 2,053,583 2,996,983 2,996, Object (E) Sub Total 426,654 1,680,571 3,977,665 6,416, , ,326 2,090,036 3,039,964 3,024,640 (15,325) 900 Debt Principal Pymts & Fund Transfs 5000 Other Financing Uses 3,930,227 6,357,808 6,037,754 2,971,226 3,075,739 2,112,808 5,347,754 2,706,952 2,706, Sub Total 3,930,227 6,357,808 6,037,754 2,971,226 3,075,739 2,112,808 5,347,754 2,706,952 2,706,952 - Total Expenditures 81,206,360 86,791,141 91,158,448 96,890,231 48,830,301 49,676,191 55,905,608 57,839,885 51,105,876 (6,734,009) Excess/(Deficiency) of Revenues over Expenditures 2,685,688 (807,375) (2,491,651) (49,156) 18,843,839 19,939,230 16,463,473 19,872,353 24,183,671 4,311,318 Net reclassifications for Audited Statements 58,545 (164,533) 60,920 Change in Fund Balance 2,744,233 (971,908) (2,430,731) (49,156) 18,843,839 19,939,230 16,463,473 19,872,353 24,183,671 4,311,318 cmb 3/7/2011 Page 6 of 6
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