Tira Kāwana / Governing Body OPEN MINUTES

Transcription

1 Tira Kāwana / Governing Body OPEN MINUTES Minutes of an extraordinary meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, Queen Street, Auckland on Thursday, at 9.33am. PRESENT Mayor Hon Phil Goff, CNZM, JP Deputy Mayor Cr Bill Cashmore Councillors Cr Josephine Bartley From 9.49am, Item 10 Cr Dr Cathy Casey Cr Ross Clow Cr Fa anana Efeso Collins Cr Linda Cooper, JP Cr Chris Darby Cr Alf Filipaina Cr Hon Christine Fletcher, QSO Until 11.45am, Item 12 Cr Richard Hills Cr Penny Hulse Cr Mike Lee Until 9.45am, Item 9 Cr Daniel Newman, JP Cr Greg Sayers Cr Desley Simpson, JP Cr Sharon Stewart, QSM Cr John Watson ABSENT Cr John Walker Cr Wayne Walker For leave of absence For leave of absence

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3 1 Affirmation His Worship the Mayor read the affirmation. 2 Apologies Resolution number GB/2018/104 MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore: That the Governing Body: a) accept the apology from Cr C Fletcher and Cr M Lee for early departure. CARRIED Note: Apologies were subsequently received from Cr J Bartley for lateness. 3 Declaration of Interest Cr C Fletcher declared an interest in relation to the Karaka Sports Trust (one of the One Local Initiatives). 4 Petitions There was no petitions secton. 5 Public Input There was no public input section. 6 Local Board Input There was no local board input section. 7 Extraordinary Business There was no extraordinary business. 8 Notices of Motion There were no notices of motion. Minutes Page 3

4 The Chief Executive outlined the process for the meeting. 9 Tūpuna Maunga Authority Operational Plan 2018/2019 Cr M Lee retired from the meeting at 9.45am. Resolution number GB/2018/105 MOVED by Cr A Filipaina, seconded by Cr C Casey: That the Governing Body: a) agree the Tūpuna Maunga Authority Operational Plan 2018/2019 (Attachment A to the agenda report) and Summary of the Tūpuna Maunga Authority Operational Plan 2018/2019 (Attachment B to the agenda report) for inclusion in the Long-term Plan CARRIED Note: Pursuant to Standing Order 1.8.6, Cr C Fletcher requested that her dissenting vote as follows: relating to the Pukekewīwī/Puketapapa/Mt Roskill Operational Plan (Pages of Attachment B to the agenda report) 10 Allocation of Decision-Making Responsibility for Non-Regulatory Activities Cr J Bartley joined the meeting at 9.49am. Cr P Hulse left the meeting at 9.59am. Resolution number GB/2018/106 MOVED by Deputy Mayor BC Cashmore, seconded by Cr R Clow: That the Governing Body: a) adopt the Long-term Plan Allocation of Decision-Making Responsibility for Non-Regulatory Activities, that alters decision-making for service property optimisation in line with the findings of the Governance Framework Review. CARRIED Minutes Page 4

5 11 Adoption of the Revenue and Financing Policy Cr P Hulse returned to the meeting at 10.07am. Resolution number GB/2018/107 MOVED by Cr R Clow, seconded by Deputy Mayor BC Cashmore: That the Governing Body: a) adopt the Revenue and Financing Policy in Attachment A of the agenda report. Note: Pursuant to Standing Order 1.8.6, the following councillors requested that their dissenting votes be recorded as follows: CARRIED Cr C Fletcher - making provision for changes to the way general rates and the accommodation provider targeted rate are charged to online accommodation providers Cr D Simpson making provision for the regional fuel tax Cr S Stewart - making provision for the regional fuel tax policy 12 Adoption of the Long-term Plan (10-year Budget) A memo outlining corrections was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. Greg Schollum, Deputy Controller and Auditor-General and Sarah Markley, Sector manager, Local Government from the Office of the Auditor-General and Jo Smaill, Audit Director from Audit New Zealand addressed the Governing Body to present their opinion. Mr Schollum confirmed that a standard audit report would be issued and the LTP was fit for purpose. Resolution number GB/2018/108 MOVED by Mayor P Goff, seconded by Cr R Clow: That the Governing Body: a) adopt the Long-term Plan (10-year Budget), including 21 local board agreements b) delegate the authority and responsibility for agreeing any required minor editorial changes and the correction of minor errors to the Long-term Plan (10-year Budget) document to the chair of the Finance and Performance Committee, and the Group Chief Financial Officer. CARRIED Minutes Page 5

6 Note: Pursuant to Standing Order 1.8.6, the following councillors requested that their dissenting votes be recorded as follows: Attachments Cr E Collins against the regional fuel tax Cr C Fletcher against online accommodation providers Cr D Newman: o regional fuel tax o environment targeted rate Cr G Sayers against entire Long-term Plan (10-year Budget) Cr D Simpson: o regional fuel tax o solid waste services, targeted rates and charges o the disestablishment of the Council-controlled organisation Auckland Council Investments Limited Cr S Stewart against entire Long-term Plan (10-year Budget) A - Governing Body, Item 12 - Adoption of the Long-term Plan (10-year Budget), memorandum from Manager Financial Strategy (acting) dated 28 June 2018 Note: Following the meeting Volumes 1, 2, and 3 of the Long-term Plan (10-year Budget) were made available on the Auckland Council website at the following link: 13 Rates Setting 2018/2019 Cr C Fletcher retired from the meeting at 11.25am. Resolution number GB/2018/109 MOVED by Mayor P Goff, seconded by Cr R Clow: That the Governing Body: a) resolve under the Local Government (Rating) Act 2002 to set rates and due dates for the 2018/2019 financial year and to authorise the addition of penalties as follows: i) that a Uniform Annual General Charge be set, for all rateable land, at $414 (including GST) per separately used or inhabited part of a rating unit (SUIP) ii) that a general rate be set for all rateable land based on the capital value of the land and at different rates in the dollar for different categories of land as set out in the table below: Property category Rate in the dollar for 2018/2019 (including GST) ($) Urban business Urban residential Urban moderate-occupancy online accommodation provider Urban medium-occupancy online accommodation provider Rural business Minutes Page 6

7 iii) iv) Rural residential Rural moderate-occupancy online accommodation provider Rural medium-occupancy online accommodation provider Farm and lifestyle No road access Uninhabitable islands that a Water Quality targeted rate be set on the capital value of all rateable land except land categorised as uninhabited islands, as defined for rating purposes, of an amount of $ (including GST) per dollar of capital value applied to all rateable land categorised as business (Urban business and Rural business), and $ (including GST) per dollar of capital value to all rateable land not categorised as business (Urban residential, Rural residential, Farm and lifestyle, urban medium-occupancy online accommodation provider, rural medium-occupancy online accommodation provider, urban moderate-occupancy online accommodation provider, rural moderate-occupancy online accommodation provider, and No road access) as defined for rating purposes that a Natural Environment targeted rate be set on the capital value of all rateable land except land categorised as uninhabited Islands, as defined for rating purposes, of an amount of $ (including GST) per dollar of capital value applied to all rateable land categorised as business (Urban business and Rural business), and $ (including GST) per dollar of capital value to all rateable land not categorised as business (Urban residential, Rural residential, Farm and lifestyle, urban mediumoccupancy online accommodation provider, rural medium-occupancy online accommodation provider, urban moderate-occupancy online accommodation provider, rural moderate-occupancy online accommodation provider, and No road access) as defined for rating purposes v) that waste management targeted rates be set differentially for different categories of land at different fixed amounts, as set out in the table below: Service Differential group Amount of Charging targeted rate for basis 2018/2019 (inc GST) $ Base service Rating units in the former Auckland Per service Base service excluding recycling Standard refuse Large refuse Additional recycling Food waste City Rating units in the former Franklin District, Manukau City, North Shore City, Papakura, Rodney District and Waitakere City Rating units in the former Auckland City Rating units in the former Auckland City Rating units in the former Manukau City Rating units in the former Auckland City and Manukau City All rating units Rating units in the former Papakura District available Per SUIP Per service available Per service available Per SUIP Per service available Per service available Per SUIP Minutes Page 7

8 Note to table: For these purposes the various waste services are as set out in the Auckland Waste Management and Minimisation Plan and the Funding Impact Statement in the council s Long-term Plan vi) vii) that a city centre targeted rate be set differentially for all rateable land in the urban business, urban residential, urban moderate-occupancy online accommodation provider, and urban medium-occupancy online accommodation provider differential categories, as defined for rating purposes, and in the city centre area, of an amount of $ (including GST) per dollar of the capital value of the rating unit for urban business rating units and of a fixed amount of $60.42 (including GST) per separately used or inhabited part (SUIP) of a rating unit for urban residential, urban moderate-occupancy online accommodation provider, and urban medium-occupancy online accommodation provider rating units that an accommodation provider targeted rate be set for all rateable land that is in the urban business, rural business, urban moderate-occupancy online accommodation provider, rural moderate-occupancy online accommodation provider, urban medium-occupancy online accommodation, or rural medium-occupancy online accommodation provider differential categories, as defined for rating purposes, and that is located within Zones A or B, and that is operated as Tier one, Tier two, Tier three, Tier four, Tier five, or Tier six accommodation provider type, and be set differentially for different categories of land per dollar of the portion of capital value of the rating unit used for commercial accommodation purposes as set out in the table below: Category Rate in the dollar of capital value (including GST) Tier one Zone A Tier two Zone A Tier three Zone A Tier four Zone A Tier five Zone A Tier six Zone A Tier one Zone B Tier two Zone B Tier three Zone B Tier four Zone B Tier five Zone B Tier six Zone B Note to table: For the purposes the accommodation provider targeted rate the various Zones and Tiers are set out in the Funding Impact Statement in the council s Long-term Plan viii) that a Rodney Local Board Transport targeted rate be set for all rateable land in the Rodney Local Board area except land categorised as uninhabited Islands as defined for rating purposes, of an amount of $150 (including GST) per separately used or inhabited part of a rating unit (SUIP) Minutes Page 8

9 ix) that Business Improvement District (BID) targeted rates be set for all rateable land in the urban business or rural business differential categories, as defined for rating purposes, within the defined Business Improvement District area, of a fixed amount per rating unit and/or a rate in the dollar of capital value of the rating unit, as set out in the table below: BID area Fixed rate per rating unit for 2018/2019 (including GST) ($) Rate in the dollar for 2018/2019 to be multiplied by the capital value of the rating unit (including GST) ($) Avondale Birkenhead Blockhouse Bay Browns Bay Devonport Dominion Road Ellerslie Glen Eden Glen Innes Greater East Tāmaki Heart of the City Howick Hunters Corner Karangahape Road Kingsland Mairangi Bay Māngere Bridge Māngere East Village Māngere Town Manukau Central Manurewa Milford Mt Eden Village New Lynn Newmarket North Harbour North West District Northcote Old Papatoetoe Onehunga Orewa Ōtāhuhu Minutes Page 9

10 Ōtara Panmure Papakura Parnell Ponsonby Pukekohe Remuera Rosebank South Harbour St Heliers Takapuna Te Atatu Torbay Uptown Waiuku Wiri x) that the Ōtara-Papatoetoe and Māngere-Ōtāhuhu swimming pool targeted rates be set for all rateable land in the urban residential, rural residential, urban moderate-occupancy online accommodation provider, urban medium-occupancy online accommodation provider, rural moderateoccupancy online accommodation provider, or rural medium-occupancy online accommodation provider differential categories, as defined for rating purposes, located in the respective Māngere Ōtāhuhu Local Board or Ōtara-Papatoetoe Local Board area, of a fixed amount per separately used or inhabited part of a rating unit (SUIP), as set out in the table below: Local board area Fixed rate for each separately used or inhabited part of a rating unit for 2018/2019 (including GST) ($) Māngere-Ōtāhuhu Ōtara-Papatoetoe xi) xii) that the Riverhaven Drive targeted rate be set on land in Riverhaven Drive, Rodney, in respect of which the council has provided financial assistance for the construction of a road that gives access to the rating units, of an amount of $10, (including GST) per rating unit that the Glorit flood gate restoration targeted rate be set at an amount per hectare of land in the three properties below protected by the facility (as assessed by the council), as follows: Valuation number Legal description (abbreviated) Area of benefit (Ha) Amount of rate ($) (including GST) Sec 27 SO , Lot 5 DP Lot 1 DP , xiii) that the Waitakere rural sewerage targeted rate be set for all land in the district of the former Waitakere City Council which has an on-site waste management system and in respect of which the council has available the service of pumping out the system and which is scheduled to take place within the three-year period commencing 1 July 2018, of an amount of $ (including GST) for each such on-site waste management system Minutes Page 10

11 xiv) that the Retro-fit Your Home targeted rate be set on land in respect of which the council has provided financial assistance under the Retro-fit your home scheme, at different levels based on the extent of the outstanding assistance by reference to the year that the ratepayer started repaying the financial assistance by this targeted rate, of an amount set out in the table below: Year of repayment Rate in the dollar for 2018/2019 to be multiplied by the ratepayers outstanding balance as at 30 June 2018 (including GST) ($) xv) that the Kumeu Huapai Riverhead Wastewater targeted rate be set on land in respect of which the council has provided financial assistance to connect to the Kumeu Huapai Riverhead pressurised wastewater scheme, at different levels based on the extent of the outstanding assistance by reference to the year that the ratepayer started repaying the financial assistance by this targeted rate, of an amount set out in the table below: Year of repayment Rate in the dollar for 2018/2019 to be multiplied by the ratepayers outstanding balance as at 30 June 2018 (including GST) ($) xvi) that the On-site wastewater systems (septic tank) upgrades targeted rate be set on land in respect of which the council has provided financial assistance for the replacement or upgrade of failing on-site wastewater systems (septic tanks) in the west coast lagoons and Little Oneroa catchments, at different levels based on the extent of the outstanding assistance by reference to the year that the ratepayer started repaying the financial assistance by this targeted rate, of an amount set out in the table below: Year of repayment Rate in the dollar for 2018/2019 to be multiplied by the ratepayers outstanding balance as at 30 June 2018 (including GST) ($) xvii) that the Point Wells Wastewater targeted rate be set on land in respect of which the council has provided financial assistance to connect to a pressure wastewater collection system in Point Wells, of an amount per separately used or inhabited part of a rating unit based on the extent of the financial assistance as shown in the following table: Minutes Page 11

12 Total assistance provided Amount of targeted rate per rating unit for 2018/2019 (including GST) ($) $8,000 $ $8,500 $ $9,000 $ $9,500 $ $10,000 $ xviii) that the Jackson Crescent Wastewater targeted rate be set on land in respect of which the council has provided financial assistance to connect to a wastewater collection scheme in the Jackson Crescent, Martins Bay area, of an amount of $ (including GST) per rating unit xix) that for the purposes of the above rates, the definitions of accommodation provider, the city centre area, the various Business Improvement Districts, the expression "separately used or inhabited part of a rating unit" and the differential categories for rates charged on a differential basis are as set out in the Funding Impact Statement in the council's Long-term Plan xx) that for the 2018/2019 financial year, the rates be payable in four equal instalments, on the following due dates: Instalment Due Date 1 31 August November February May 2019 xxi) that a penalty of ten per cent of any portion of any instalment of rates assessed in the 2018/2019 rating year that is not paid by the due date for payment of that instalment be added to the amount of unpaid rates. The penalty will be added on the day following the due date, being 1 September 2018, 29 November 2018, 1 March 2019, and 29 May 2019 respectively xxii) that a further penalty of ten per cent of any rates assessed in any financial year prior to 1 July 2018 that remain unpaid on 5 July 2018, be added on 6 July 2018 xxiii) that a further penalty of ten per cent of any rates to which a penalty has been added under resolution (xxii) above if those rates are unpaid on 7 January 2019, be added on 8 January 2019 xxiv) that in accordance with the council s Early Payment Discount Policy the discount for the early payment of rates be set at 0.87 per cent of the 2018/2019 rates, if those rates, together with any outstanding prior years rates and penalties, are paid in full on or before the due date of the first instalment (31 August 2018). Note: Pursuant to Standing Order 1.8.6, the following councillors requested that their dissenting votes be recorded as follows: Cr D Newman against clause a) iv) Cr D Simpson against clause a) v) Cr G Sayers against clause a) v), a) vii) and a) viii) Cr S Stewart against clause a) v), a) vii) and a) viii) CARRIED Minutes Page 12

13 14 Consideration of Extraordinary Items There was no consideration of extraordinary items pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed. CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE GOVERNING BODY HELD ON DATE:... CHAIRPERSON:... Minutes Page 13