Procedure for the renewal of the TIE card of stay for studies

Transcription

1 Procedure for the renewal of the TIE card of stay for studies TIE= Tarjeta de Identificación de Extranjeros (Foreign Persons Identification card). It is the card that contains your NIE number (Foreign Persons Identification Number). WARNING: It is VERY IMPORTANT to start the procedure of TIE card renewal BEFORE the EXPIRY DATE. The TIE (Tarjeta de Identificación de Extranjeros) specifies your NIE number, and replaces your student visa while you are studying in Spain. If your TIE card expires, you will be illegal in Spain. Due to the importance of this procedure, we strongly recommend you to read carefully this document until the end, in order to submit correctly the required documents. - Who can make this procedure? The student should do this procedure personally. The student can also do the TIE card renewal of his/her relatives (dependant from you, student with TIE card of stay for studies): wife/husband and children. - When can I start the TIE renewal procedure? The period to begin the renewal starts from 60 days before the expiring date until the day in which the card expires. You should start the procedure during this period. However the law also allows that you begin the TIE renewal during the 90 days after the expiry date of your card. If you do it during this period, the Spanish authorities could apply you an economic penalty (fine) that could reach the 500. Up to this moment, the Spanish authorities have not applied this fine in Barcelona and we don t think that they will apply it during the following months. - Where can I do this procedure? You can begin this procedure in two different ways: a) Sending the documents electronically, by means of the following website of the Ministerio de Hacienda y Administraciones Públicas: If you choose this option, you must previously obtain a digital certificate (if you are interested, we can give you some information at OMI office). b) Submitting your documents personally in the General Register of the Spanish Government in Barcelona, at the following address: Registro General de la Delegación del Gobierno en Cataluña C / Bergara, 12 Office hours: From Monday to Friday, from 9h to 17.30h. On Saturdays, from 9h to 14h. Summer office hours (from June 16th to September 15th): From Monday to Friday, from 8h to 15h. Page 1

2 - How can I do this procedure? The procedure works in this way: 1. Period to submit the documents: the student can begin the procedure during the last 60 days in which the card is valid. During this period, he/she should send his/her documents, by means of one of the ways indicated in the previous section (Where can I do the procedure?). When the student begins the procedure (by means of an individual digital certificate or by submitting the documents at the Register), he/she will receive a receipt of the procedure. The student must keep this receipt until the end of the procedure. You can begin the procedure even if you still don t have some of the documents (except the receipt of the payment of the tax, which should be submitted with the first documents). The legal authorities will later request you the lacking documents (not submitted when delivering the first ones). 2. After some weeks, the student will receive at his/her address in Barcelona (*) the answer from the Spanish authorities. It can be: a) In case all documents have been accepted, an official letter with the concession of the renewal of your legal permit to stay as a student. In this document will be stated if you should then ask for a TIE card or not, depending on the period of renewal that is conceded. b) In case the Spanish authorities require some documents to the student, he/she will receive the letter of request ( requerimiento ). This document will state the period in which the student has to submit the required documents. If the missing documents are not submitted during this period (remember that all documents requested should be submitted together, all at once), the Spanish authorities will close your files and the possibility of extending the visa will disappear. The student will then become illegal in Spain. If you have any doubt about the requested documents (if they would be valid or not for the legal authorities), please contact the OMI office. (*) If you choose the online submission of documents, you would not receive the official notifications by the post; you should then download the notification through the electronic site of the Spanish authorities. - How can the International Students Office of UPC help me to do this procedure? 1. We will solve your doubts about the documents to be submitted. 2. When you have gathered the documents to be submitted, you can take them to the OMI office to be checked. We will assess you about which documents could have problems, which alternative you can take, etc. in order that your procedure has a positive result. 3. If, after you submit the initial documents to the Spanish authorities, you receive an official request for other documents, you can also take it to OMI office. Here we will assess you about which other document/s the Spanish authorities ask you to submit; and which would be the best option, taking into account your situation. 4. Once you receive the letter of concession (approval of the renewal) at your address, and if the renewal is for more than 6 months, we can also inform you about how to finish the procedure in order to obtain the TIE card. If it is not so (if you renew for a period shorter than 6 months), this letter is the document of concession of the renewal (letter) and you do not have to ask for a new TIE card, so the process is ended. 5. During the whole process, we will be at your disposal, to solve your doubts and assess you. Page 2

3 IMPORTANT!: 1. Do not forget to take your original passport when you go to deliver your documents at the Register, in case you begin the procedure there. 2. All documents have to be printed in DIN-A4 size. 3. Please do not take stapled documents. (If you want to group something, please put a paperclip). 4. The legal authorities will only accept documents in Catalan or Spanish. If your documents are written in any other language, you will have to contact an official translator ( traductor jurado ) and translate your documents into Catalan or Spanish. You can see the list in the following link: Int%c3%a9rpretes-Juradosas.aspx (from the different languages to Spanish) 5. All documents must be stamped by the issuing institution. 6. Take all the original documents if it is possible (except the copy of the passport and the TIE). They will scan the originals and give them back to you. - Which documents do I have to deliver? In the next pages, we detail the list of required documents and the corresponding conditions they have to meet. So please read carefully. For some documents, several options are offered; all of them are valid for the Subdelegación and you can choose the one that fits better to your situation. You must provide only the original of the documents mentioned here. They will be given back to you the same day, after being scanned. For the passport and the TIE card, you must take original and copy. In case of doubt, you can contact OMI office: Oficina de Mobilitat Internacional d Estudiants (OMI) International Students Office Plaça Telecos, Campus Nord Barcelona. Opening hours: -Until June, 14 th : from Monday to Friday, from 10h to 14h; and also on Mondays afternoons, from 16h to 18h. -From June 15 th to September 14 th : from Monday to Friday, from 10h to 14h. OMI office will be closed for Summer holidays and energetic savings reasons: from August 1 st to August 26 th (both included). address: oficina.mobilitat.internacional@upc.edu. Telephone: What to do if I intend to travel outside Spain? The TIE card allows you to come back to Spain if the card is not expired. 1. If the TIE card is about to expire when you are coming back, but it is still valid: You do not need to make any additional procedure for the TIE card. But if you come back to Spain in the previous days before the expiry date, the legal authorities in the airport could ask you if you have already started the TIE renewal procedure. You should come back at least 5 or 6 days before the TIE expires. 2. If you come back after the expiry date: You will have to make, before leaving Spain and with enough time in advance, an additional and compulsory procedure called authorization of return ( autorización de regreso ). Please ask at the OMI about it; or visit our web page: Page 3

4 Note: If you do not make this additional procedure, you can leave Spain but not come back; so you will get in trouble. If you intend to travel to one or more countries from the European Union, even if they are Schengen one, once your card is expired and if you do not have the new one yet, maybe you could not enter these countries. To avoid any trouble, before buying the travel tickets you should contact the Consulate of the country/ies where you would like to travel, to know if you will be authorised or not to enter there. The authorisation of return is only accepted by Spain to let you in again, but not for the rest of countries. Trips in the months around your TIE expiry date, specially in summer: Please ask at this OMI office before buying your travel tickets to avoid serious problems. List of required documents: (We will help you to plan the best dates to travel, in order that you do not have problems to renew your TIE card) Documents Explanation, formal conditions and/or options: 1. Application form Ex-00 You have to download the application form from the GRI page: clicking on the link EX-00 form). You must fill in the application by computer or by hand, and in this case with a black pen and in capital letters. The application form must contain an original signature. You must fill in the following fields: 1. Datos del extranjero/a (Personal details of the foreign person). 2. Datos del presentador de la solicitud (Data of the person who submits the documents): leave it empty. (Only to be used if there was another person who would submit the documents. This is not the case of student s relatives.) 3. Domicilio a efectos de notificaciones: it should be filled in only if you want to be notified in a different address from the indicated in part 1 of the form). IMPORTANT: a) In case you have a digital certificate and you submit the documents by electronic means, you must mark the spot that states: Solicito/Consiento que las comunicaciones y notificaciones se realicen por medios electrónicos". b) In case you submit the documents in person, you must leave void the above mentioned spot ( Solicito/Consiento que las comunicaciones y notificaciones se realicen por medios electrónicos"). If you mark that spot and you do not submit the documents by electronic means, you will never receive any notification about the procedure in any way. 4) Tipo de autorización solicitada (Kind of requested authorization): you must tick, in the part of PRORROGA, one of these two boxes according to your situation: Prórroga (renewal) - Students: Titular de autorización estancia por estudios, intercambio de alumnos, investigación/formación, prácticas no laborales o voluntariado (art. 40) (HOLDER OF THE AUTHORIZATION OF STAY FOR STUDIES) - Relatives of student: Familiar de titular de autorización estancia por estudios, intercambio de alumnos, investigación/formación, prácticas no laborales o Page 4

5 1. Application form EX-00 (continues) voluntariado (art. 41). (RELATIVE OF STUDENT) In the part entitled Motivos que justifican la solicitud y tiempo de prórroga solicitada (Reasons to justify your application and period of renewal requested): - In motivos (reasons) you should write: Estudiante de la UPC Barcelona Tech. (Student at UPC Barcelona Tech) - And about the period requested: You can write the period for which you are asking the renewal (please remember that the maximum is one year RENOVACIÓN 1 AÑO ); although the period conceeded will depend on the documents that you include. DO NOT TICK the box that states: NO CONSIENTO la consulta sobre mis datos y documentos que se hallen en poder de la Administración. At the end of page 2 of the form: DIRIGIDA A (ADDRESSED TO), please write OFICINA DE EXTRANJEROS / Código DIR3 (CODE DIR3): please leave it void / PROVINCIA (province; sub-region), please write BARCELONA. In the page 3 of the application form, leave void the two annexes. 2. Valid passport - In case that it is the first time that you renew your TIE card (BEWARE: Do not count the first card that you obtained when you arrived in Spain, it was not a renewal): Original (just to be checked) and photocopies of all the pages of your Passport that are not void (that have any note or writing on it). - From the second TIE renewal on, you must submit only original (just to be checked) and copy/ies of the page/s of your passport that include the following information: Personal data; Passport number; Passport expiring date; Place and date of issuance. Important: the passport must not be expired. If the passport expires in less than 3 months, you will have to add something to prove that you started the renewal procedure of the passport. (A copy of an to the consulate/embassy is enough). 3. Valid TIE card. Original and copy of both sides, in original size. 4. Registration at UPC The documents you should submit about your registration (enrolment) are: a) The document that formalizes the enrolment and where are shown the subjects for the next term b) The proof of payment of it Details about these two aspects: a) Document that formalizes the enrolment: You should submit the registration ( matrícula ) for the academic year , stamped by the Academic Secretary of your school (if possible; otherwise, submit it without the stamp). VERY IMPORTANT: Lately the Spanish authorities have emphasized that the permit of stay as a student is based, according to the Spanish Law referring to Foreign Persons (Ley de Extranjería), on that the studies have to be full-time studies. So they will only Page 5

6 4. Registration at UPC (continues) accept the renewals in which students register for a teaching load equivalent to a minimum of 20 hours per week. What they say is: "Certificate of registration for the following course, specifying how many credits have been registered and which is the teaching load. Exceptionally, in case there is a change of studies, the possibility of extending the stay of studies will be considered only if the relation between both studies is documented and justified, and if the new study or programme is of an equal or higher level than the previous one." b) The proof of payment of the registration: - If you paid it in cash, the stamp of the bank must be seen on the enrolment document ( matricula ). - If the registration document does not have the stamp of the bank, you must deliver a receipt of the payment, duly stamped by the bank.(i.e.. if you pay it through the ATM.) - If your payment has been set up by a debit in your Spanish bank account, you do not need to prove it. If in the registration it is clear that the payment is made in such a way, it will be accepted. - If the payment of the total amount is divided into two or three parts, the evidence of the payment of the first one of them will be enough. - The registration of some students is paid by means of a grant or scholarship from their country. In case there is an agreement between UPC and the paying entity (MESCYT, CONACYT, CSC, PRONABEC, MARA, etc.). The student has to bring/send to OMI office the document of enrolment (that includes the subjects to be registered), and ask for the official statement indicating that you have this scholarship for your tuition fees. The OMI will ask to the Academic Management Service of UPC ( Servicio de Gestión Académica ) for a letter stating that your registration is paid by the entity that grants you the scholarship; and once issued, in the next days, we will deliver it to you. Only for Master students that are writing the final thesis and do not need to do a new enrolment for it: You can submit a letter from the school/faculty of UPC where you are studying that states that, due to the date in which with all probability you are going to defend the final Master thesis (this date must be stated in the letter), you do not need to do a new registration. 5. Economic means: According to the Spanish authorities, you can use any and only one of the 5 options described below to justify that you have economic means enough to live in Spain. However they will not accept other options than the ones detailed as follows: Option 1: A statement of an account of a Spanish Bank or an Spanish Savings Bank showing the deposits and withdrawals of the last 6 months with a stamp from the Entity. It must contain your name as a holder of the account and the final balance of the statement must be at least of 3.227,04 (and the average amount of the credits you receive must be equal or greater than 537,84 /month, the minimum professional salary IPREM per month). Explanation about this option 1: This option has 2 conditions: a) That the sum of all amounts received in your account during the last 6 months, divided by six, gives an amount of at least 537,84. b) That, in addition to the previous requirement, the final balance of the statement of your account is, of at least 3.227,04. The date of issuance of your bank account statement cannot be older than 10 days before the submission of the documents to the legal authorities. Page 6

7 5. Economic means (continues) If you are going to renew for a period of less than one year, the condition a) remains as it is but the condition b) turns into: b) That, in addition to the other requirement, the final balance of the statement of your account is 537,84 multiplied by the number of months for which the renewal is asked, divided into 2 (537,84 x N/2). Option 2: A statement of an account in a Spanish Bank or a Spanish Savings Bank, with a stamp from the Entity. This statement must show your name as the holder of the account and a minimum current credit balance of 6.454,08. If you are going to renew the student s permit for less than one year, the final balance should be of 537,84 multiplied by the number of months which the renewal is asked for (537,84 x N). Option 3: Certification of having a scholarship or grant. It must indicate the amount of the scholarship (stated in Euros) and the length of it. In case the certificate was issued outside Spain, together with the corresponding legalization (and translation in case it had been issued in a language that is neither Spanish nor Catalan). Option 4: Financial assistance from a relative of yours that lives outside Spain. Updated document issued in front of a notary, duly legalized (and officially translated if it had been issued in a language that is not Spanish or Catalan). It must indicate the amount sent to the student in Euros, the period during which it will be sent, and the way in which the amount will be received in Spain. The document must state the amount that will be sent (that should be higher than 537,84 per month), with which frequency (for instance, from February 2018 to December 2018 ), and in which way (for example, by means of a bank transfer ). The document must also be legalised at the origin country. It is, with the Apostille of The Hague (if the origin country had signed The Hague Agreement), or by the Spanish Embassy at the origin country. Option 5: Financial assistance from a relative of yours that lives in Spain. The relative person that commits him/herself to maintain the student must: 1. Have the condition of legal resident in Spain 2. The student and the relative who commits to maintain him/her must be relatives within the second degree of consanguinity or affinity (parents, sons and daughters, husband or wife, son or daughter in law, grandparents, grandsons, brothers or sisters, brothers or sisters in law). For this option you should submit the following documents: a) An affidavit (notarial deed), and the following documents: - If the student s relative is a wage-earner, please add his/her work contract and his/her three last payslips. - If the student s relative is a self-employed person, please add the last tax declaration and the last receipt of the payment he/she does as a self-employed person. b) And the kindship evidence: A document from the origin country duly legalized, or a document issued by the Consulate of their origin country in Spain, also duly legalized. Page 7

8 5. Economic means (continues) IMPORTANT: the economic media cannot come from work activities (in order to perform them, you should have an authorization of working as a student) Those of you that not only study but also work in Spain (by means of an authorization of work for students or a contract resulting from a scholarship) must take into account that the amount that you obtain from that work will not be considered to prove that you have your economic means to be in Spain. So the means that you show for the TIE renewal must completely avoid the amount of your work s wages. 6 - A public or private health insurance, covering the possible medical expenses and risks, if it is the case, usually covered to Spanish citizens. Nowadays the Subdelegación del Gobierno does not require repatriation in the insurance. However, the CatSalut card (alone) is not enough to prove that you have guaranteed the medical assistance in Spain. Now the Spanish authorities only accept the CatSalut card to justify that you have a medical insurance if you have it because you have an authorisation of working as a student. Otherwise, they only accept a private insurance. - In case you have the CatSalut card: You must address yourself to the Instituto Nacional de la Seguridad Social and ask them to fill a form for you that is called: Documento acreditativo del derecho a asistencia sanitaria en España (Document that proves that the person has the right to use the Spanish Public Health System). In the following link you will find the addresses of the Offices where you can ask for this certificate: &Ini=0 In case they could not issue this document for you, you should subscribe a private health insurance. -In case you have a private health insurance: Updated certificate stating that you have a medical insurance, issued by the insurance company (in Catalan or Spanish). This certificate must include the following information (all items, in order the insurance can be accepted): 1. Data of the insured person 2. Period of coverage (it is, start and end date of the contracted insurance). 3. Coverage of the insurance policy: it must offer similar coverages to the ones offered by the Spanish Public Health System. So the insurance should cover the medical general assistance and the specialized one, hospitalization, surgical interventions, etc. 4. Waiting periods to use some specific coverages. For basic services (like hospitalization, surgical interventions, etc), only a waiting period of six months as a maximum will be accepted. Moreover the insurance should include a clause stating that this waiting period will not be applied in cases of accident or life-threatening emergency. 5. Maximum economic limitations referring to any of the coverages (expressed in Euros). In case that any of the coverages has a limitation, this one should be, at least, of Existence of copayments. Copayments superior to 10 will not be accepted. 7. The certificate must clearly state that the policy holder of the insurance is, at that moment, up-to-date with the payment of the fees of the insurance. Page 8

9 6. Health insurance (continues) You can contract any insurance at your convenience, with any company. A good option would be the health insurance of the company OnCampus Estudia, that has an agreement with UPC. You can find information about this insurance in this link: If the insurance has been issued in another country (not Spain), it has to be legalized. For this, you have to make that they stamp it at the consulate of your country in Spain (or, at the Spanish Consulate in your country). If the health insurance is not issued in Spanish language, you have to ask for an official translation ( traductor jurado ; if you need information about it, please ask at OMI.) In the following link is the list of official translators from the different languages to Spanish: Int%c3%a9rpretes-Juradosas.aspx You should look at the last updating (the file that indicates: Listado Actualizado ). 7 Certificate of achievement related to your previous academic year. The student must submit the marks or assessment of his/her studies corresponding to the period of duration of the card that is being renewed now: For students of Bachelor ( Grado ) or Master: The marks (grades) that appear in the document called expediente académico (your transcript of records). You can obtain from the intranet esecretaria ( duly stamped by the academic secretary of your school. In the document must be clearly shown the subjects done in the last year and the corresponding grades. For PhD students: The assessment of the whole previous academic year that is stated in the document expediente académico con todas las convocatorias ( If possible, this document should be stamped by your department at UPC. Only for master students that are writing their final master thesis, or for PhD students that are doing research in order to write their thesis: In this case, you can submit a letter from your tutor, in Spanish, stating that, during the period covered by the TIE card that you are renewing, you were writing your final work or doing research for writing your thesis under his/her supervision, in a satisfactory way ( de manera satisfactoria ). This letter must have the letterhead of the school or department of UPC where you are registered; it must be signed by your tutor; and it also must have a stamp from your school or department of UPC. 8- Tax duly paid EXPLANATION PAGE Nº2 : PROCEDURE OF PAYMENT OF THE TAX, FOR THE RENEWAL OF THE STUDENTS TIE In order to pay the tax, you must follow the next steps: 1. Find the web page: 2. Select: Tasa In the map of Spain that appears, select the province of Barcelona 4. Fill the data (those that have a * are mandatory) and in Autorizaciones y documentos para extranjeros, click the option: 1.3). Then the system will fill in the amount to pay, that has to be: 17,15 Page 9

10 5. Please disregard the field: número de expediente (leave it void) 6. Write the código de seguridad (security hash code) 7. Click in: OBTENER DOCUMENTO (obtain the document) 8. Now you can print the document of payment of the tax. 9. You can pay it at any bank (BE CAREFUL: you should better pay it in cash. If you pay it through your bank account, the proof of the payment that requires the Spanish authorities will not be ready until two or three days later). The bank will keep one of the copies and will return to you the other two copies. 10. You must include the copy that states: Ejemplar para la Administración with the rest of the documents that you deliver to the legal authorities. The copy that states: Ejemplar para el interesado is for you. Important note: The General Register of the Spanish Government in Barcelona will not take your initial documents if the document of the tax (duly paid) is not included. TIE renewal for beneficiaries (Student s relatives) The documents are very similar to those required to students, taking into account that the documents referred to studies are not necessary. 1. Application form EX 00: The same information given in the epigraph of the STUDENT is valid, with the following peculiarities: a) In Datos del extranjero/a (Personal details of the foreign person), you should write the data of the student s relative for whom you are asking the TIE card renewal (wife, husband or child). b) Please disregard and do NOT fill in part 2: Datos del presentador de la solicitud (Data of the person that presents the document); because it has nothing to do with student relatives. c) In Tipo de autorización solicitada (Kind of requested authorization), you should mark: Familiar de titular de autorización de estancia por estudios, intercambio de alumnos, investigación/formación, prácticas no laborales o voluntariado (art. 41) (RELATIVE OF THE HOLDER OF THE AUTHORIZATION OF STAY FOR STUDIES) d) In Motivos que justifican la solicitud (Reasons to justify the application), you should write: RENOVACION DE FAMILIAR DE ESTUDIANTE. Page 10

11 2. Passport: original and one copy of the passport of the beneficiary/relative person. 3. Beneficiary s TIE card: original and one copy (of both sides of it). 4. Student s TIE card: original of and one copy (of both sides of it). 5. Economic means: It must be a copy of the economic means that the student has submitted (and it has to be enough for the total amount of persons: student AND relatives). The Spanish authorities indicate: a) For the student: every month he/she must count, at least, with the 100% of the IPREM (Public Indicator of Average Income), that now is 537,84. b) For the maintenance of his/her relatives, monthly, he/she must count, at least, with the 75% of the IPREM for the first relative (403,38 ) and the 50% of the IPREM (268,92E) for each one of the rest of relatives. Please ask at the OMI about the specific instructions and check carefully the specific information page about economic means required for student relatives. In case of doubt, please contact us at OMI. 6. Health insurance: the previous instructions about the health insurance (see page 6) also apply to all the student s beneficiaries. The relatives must also possess a health insurance, with the same requirements than the ones for the student. The insurance of the relative has to be at the name of the relative. Each relative has to have a health insurance at his/her name, with the same coverages that the ones required to the student. If you would like to buy a private health insurance for your relative/s, a good option would be the health insurance of the company OnCampus Estudia that has an agreement with UPC. Contact address: informacion@oncampus.es. 7. Tax duly paid: the same tax detailed in number 8 of the student s instructions (see page 9). You must include the evidence of the payment of this tax for each one of the beneficiaries (for each relative). Page 11