On-Bill Financing. Application Process Walkthrough Channel Partners. Michael Norbeck July 2015

Transcription

1 On-Bill Financing Application Process Walkthrough Channel Partners Michael Norbeck July 2015

2 OBF Application Process SC 01 SC 02 SC 03 SC 05 SC 06 SC 07 SC 08 SC 09 SC 10 SC 11 Template Received by OBF Team Review Screening Passed Pre-Field Review Loan Agreement to Customer Project Installation Post-Field Review Loan Modification Agreement to Customer Ready to Pay Paid/On-Bill SC 04 Screening Failed Key Points: 11 basic process stages, 3 major phases checks and balances Minor process variations (calculated, deemed, hybrid; 3P, GP, Core)

3 OBF Workbook Walkthrough Table of Contents Instructions Tab Screening Tab Project Costs and Savings Tab (same requirements for preand post-review) i. Lighting Allowance Worksheet (for non-government customers) ii. Deemed Measure Info (for projects with Deemed measures) iii. Site Specific Savings for Deemed Measures (optional for Deemed measures) iv. Calculated Measure Info Loan Info tab (same requirements for pre- and post-review)

4 A Few Key Points on Filling Out the OBF Workbook Make sure to use the most current version of the OBF Workbook (updated May 2015); your rep will be able to access this via the PG&E intranet site Filling out the workbook is technically the PG&E Account Rep s responsibility Our Loan Processing team will only accept workbooks that have been reviewed and submitted by our reps Some portions of the workbook can only be filled out by the rep (e.g., customer SAID, taxpayer ID info) That said We know often it s the contractor who ends up doing a lot of the paperwork So the better you re trained on this, the faster you ll be able to help move your projects forward

5 Phase 1: Screening SC 01 SC 02 SC 03 SC 05 SC 06 SC 07 SC 08 SC 09 SC 10 SC 11 Template Received by OBF Team Review Screening Passed Pre-Field Review Loan Agreement to Customer Project Installation Post-Field Review Loan Modification Agreement to Customer Ready to Pay Paid/On-Bill SC 04 Screening Failed Summary: Determination of customer eligibility for OBF Credit Review communication with OBF up or down (appeal) Estimated Process Time: ~2 weeks Typical bottlenecks: Missing customer Taxpayer ID Missing/inaccurate Service Account ID What can you do to speed things up? Work with your Account Rep to make sure current info is included in the PHS template Follow up with your Account Rep if you don t hear PHS results within a week or two

6 Instructions Instructions for OBF process and the OBF application package Please review carefully prior to using the application package Includes a check list at bottom of page indicating the documentation needed to complete the OBF process

7 Screening To be filled out by account rep and customer Make sure your account rep is including complete, current, and accurate customer info in these fields Accuracy is very important because info from this tab will autopopulate other tabs

8 Phase 2: Pre-Field Review to Install SC 01 SC 02 SC 03 SC 05 SC 06 SC 07 SC 08 SC 09 SC 10 SC 11 Template Received by OBF Team Review Screening Passed Pre-Field Review Loan Agreement to Customer Project Installation Post-Field Review Loan Modification Agreement to Customer Ready to Pay Paid/On-Bill SC 04 Summary: Screening Failed Verify project eligibility Use projected energy savings, costs to create loan agreement Review and signatures Loan Agreement, Financing Supplement, Customer Rebate/Incentive application Determine where check is going vendor or customer Estimated Process Time: 2-4 weeks Typical bottlenecks: Improper/missing cost or kwh savings calculations Incomplete or inconsistent measure invoices (need costs broken out by line item) Use of pre-t24 measure codes Customer signatures on loan docs What can you do to speed things up? Work with Account Rep and customer to make sure everyone understands all calculations associated with project including Deemed and Customized Submit complete, detailed invoices Work with Account Rep to ensure current Deemed measure codes being used Stay on top of customer signatures

9 Project Costs and Savings: Basic lighting allowance calculator (BLAC) and Deemed info tabs from previous version of workbook have been combined here This tab will include all measure and savings info for Deemed AND Calculated projects Scroll through the following sections: Lighting Allowance Worksheet Deemed Measure Info Deemed Site-Specific Savings Info Calculated Measure Info

10 Project Costs and Savings Part 1: Lighting Allowance Worksheet Note: for non-government customers only, Basic (non-led) lighting may not exceed 20% of project costs. Enter Project (TIF) # Fill in cost of basic (non-led) lighting and associated rebates Fill in cost of all other measures and associated rebates Note: for mid/upstream measures report net costs with rebate amount of $0 That s it!

11 Project Costs and Savings Part 2: Deemed Measure Info Fill out this section for all projects that include Deemed Measures #1 #2

12 Project Costs and Savings Part 2: Deemed Measure Info (cont.) Select building type from dropdown Enter approximate year the building was built Select Program Channel (3P/GP/Core) from drop-down Note: If climate zone is not autopopulated, make sure the Site Zip Code is filled out on the Screening Tab (tab 1)

13 Project Costs and Savings Part 2: Deemed Measure Info (cont.) Fill in the measure code Fill in the measure quantity (units) Select the rebate type (Downstream/Midstream/ Upstream) from the drop-down For 3P/GP projects be sure to fill in the rebate amount on the right-hand side (it will autopopulate for Core channel projects)

14 Side Note: Using Actual or Site-Specific Savings for Projects To support OBF program goal of Bill Neutrality on all of our loans, OBF program allows actual savings to be used for calculating loans For Deemed projects, default is to use Deemed or Prescribed savings for each measure from DEER database & PG&E work papers Savings can be far from what customer will actually see OBF program allows vendors/implementers to submit their own calculations for actual energy savings expected from project Using these savings is 100% optional, based on what the customer would prefer Under any scenario, loan payments are sized to equal projected monthly energy savings

15 Project Costs and Savings Part 3: Site-Specific Savings for Deemed Measures Optional: enter site-specific info to calculate savings in place of deemed savings values Measure info will be filled in automatically from Deemed Measure Info section above Fill in: operating hours; kw per existing measure; kw per proposed measure

16 Project Costs and Savings Part 4: Calculated Measure Info For all projects that include Calculated measures Fill in claimable kw, kwh, and therm savings for calculated measures Optional: fill in sitespecific energy savings for calculated measures

17 Loan Info

18 Loan Info Fill this section out for ALL projects Enter MDSS number if applicable Select Project Type (Calculated/Deemed/ Combined/MLC) Enter the cost of the Deemed portion of the project Enter the cost of the Calculated portion of the project and the incentive amount associated with it

19 Phase 3: Post-Field Review to SC 01 SC 02 SC 03 SC 05 SC 06 SC 07 SC 08 SC 09 SC 10 SC 11 Template Received by OBF Team Review Screening Passed Pre-Field Review Loan Agreement to Customer Project Installation Post-Field Review Loan Modification Agreement to Customer Ready to Pay Paid/On-Bill SC 04 Summary: Screening Failed Verify final measures installed, energy savings calculations, costs to create final loan agreement Review and signatures Loan Modification Agreement OBF charge shows up on customer bill (within ~30 days of loan check) Estimated Process Time: 3-4 weeks Typical bottlenecks: Install time Big project scope changes Big changes in savings calculations Customer signatures on loan docs What can you do to speed things up? Work with Account Rep and customer to make sure everyone understands final calculations associated with project this is final step Submit complete, detailed final invoices Stay on top of customer signatures

20 Remaining Forms Project Costs & Savings (post) Loan Info (post) These are identical to the pre-field forms, but they need to reflect final project parameters If project scope changes, we need to be able to see how

21 PG&E Turnaround Time Summary Screening Completeness Check 3 days Screening Decision (from receiving complete Template) 5 days Loan Agreement Creation (from receiving complete application and, if necessary, engineering review) 8 days Loan Modification Creation (from receiving complete post-field documentation and, if necessary, engineering review) 5 days Check Issuance (from receiving check issuance information confirmation) 5 days

22 Recap Only measures eligible for rebates/incentives can be financed via OBF OBF is a loan (financial obligation) Credit checks: Underwriting is determined by utility bill payment history Your PG&E Account Rep is your partner Filling out forms accurately and completely will speed things up OBF resources website:

23 Thank you! CONTACT US:

24 Title 24 Costs in OBF OBF Program can help customers with certain costs associated with new Title 24 requirements Permitting and other equipment directly related to the incentivized/rebated EE equipment can be included in the OBF loan Example occupancy sensors that will be required to be installed in order for an LED lighting upgrade to comply with Title 24 requirements As before, costs not directly related to the installation of incentivized/rebated EE equipment will not be eligible To attempt to meet bill neutrality, actual savings from the project can be used to calculate the loan