INSTITUTE OF CERTIFIED BOOKKEEPERS

Transcription

1 Level 27 Rialto South Tower 525 Collins Street MELBOURNE 3000 Tel: Fax: INSTITUTE OF CERTIFIED BOOKKEEPERS BOOKKEEPERS RESOURCE KIT Version August 2006, Full copyright by ICB ICBAustralia is a member of ICBGlobal The Institute of Certified Bookkeepers Ltd is a member based company limited by Guarantee. ABN

2 ICB Bookkeepers Resource Kit August 2006 Contents 1. Bookkeeping Procedures & Approach Checklist 2. BAS Procedures Checklist 3. Support Notes: Check Drs & Crs Check Inventory Check Financial Agreements Check Working with Loans Check Private Portion Expenses Check Tax Code Usage Check Superannuation Support Note#1 Support Note#2 Support Note#3 Support Note#4 Support Note#5 Support Note#6 Support Note#7 4. Payroll End Of Year Checklist Support Note#8 5. End Of Year Checklist Support Note#9 6. Resources: ICB Site attendance Report Client Information Report Payroll Survival Guide 7. Client Details: Client Information (per client) **must be updated** August 2006 Institute of Certified Bookkeepers Limited Page 2 of 25

3 Bookkeeping Services Checklist Issues: Support Note: Private Usage % (M/Vehicles, Electricity, Gas etc.) Note # 5 Leases & Hire Purchases Note # 3 Renewal of contracts ie. Rent Loan Accounts Credit Cards Electronic Payments Purchase of Capital Acquisitions ie. Motor Vehicles Accountants Interaction Task Monthly Quarterly Yearly Note# Bank Reconcile Run Company Data Auditor Check for OLD unpresented cheques. (Do not leave cheques older then 3-6 months) Check dumping accounts: o Sundry Accounts o Suspense Print Balance Sheet to check outstanding Balances: o PAYG o Petty Cash o Electronic Clearing Account o Undeposited Funds Clearing Account o Credit Cards = Statements o Superannuation o Debtors and Creditors #7 #1 Check Wages Expense account equals Payroll Register Summary Reconcile loan accounts between multiple companies #4 Payroll Year End Payment Summaries #8 Lock Periods Year End Roll Over #9 August 2006 Institute of Certified Bookkeepers Limited Page 3 of 25

4 BAS Preparation Checklist Check: Support Note# Check previous BAS reports are same values Run Company Data Auditor Private Usage % Note# 5 Leases & Hire Purchases Note# 3 Purchase of Capital Acquisitions ie. Motor Vehicles Print Balance Sheet to check outstanding Balances: o PAYG o Petty Cash o Electronic Clearing Account o Undeposited Funds Clearing Account o Credit Cards = Statements o Superannuation Note# 7 o Loan Accounts Note# 4 o Debtors and Creditors Note# 1 Reports & Check Run to Screen - Tax Code Exception reports (Both Cash & Invoices) Should print nothing Print GST Accrual (Summary) Ensure both GST Collected & Paid match this report for the period If Accrual, print GST Accrual (Detailed) or If Cash, print GST Cash (Detailed) o NOTE if report is long print to a pdf file and store on hard drive. Print Profit and Loss for period for T1 of BAS Print Payroll Register Summary for period of W1 & W2 of BAS BASLink Ensure BASInfo is setup to the current BAS of client Run BASLink for the appropriate period and match 1A and 1B to GST report, W1 and W2 to payroll report and T1 to Profit and Loss. Print Hard copy with transaction report Lock Period Payment/Refund to ATO Enter payment/refund as per transaction report from BASLink. Ensure to enter cents and leave balance to rounding account. If Accrual GST, check the payment/refund clears the GST Collected and Paid accounts to zero. August 2006 Institute of Certified Bookkeepers Limited Page 4 of 25

5 SUPPORT NOTE #1 CHECK DEBTORS & CREDITORS Debtors RUN Company Data Auditor Data exception Review -This will Check Receivables balance to Balance Sheet Debtors Reasons why the debtors account may be out of balance A transaction has been posted directly to the debtors account A sale has been recorded however the customer payment applied against the sale is dated before the sale. This creates a temporary out of balance amount. To eliminate last reason, display the receivables reconciliation report again to include all transactions to date. If there is still an out of balance amount then it will be necessary to redisplay the report at various dates until the exact day is determined. Then view the transactions on that day to determine the exact transaction which has caused the debtors to be out of balance. If an out of balance amount was present on the first day the current financial year we do not suggest you fix the amount. Prior files will need to be reviewed to determine the reason. Sometimes it is the result of the accountant posting an end of year entry. Review old debtors accounts As part of end of year process you may wish to provide the business owner with a receivable reconciliation report and ask them to review the report. Ask them to check those customers in the 90+ days column and confirm the amounts are correct. For invoices that are not correct, you need to determine from the business owner whether the debtor is actually bad (in which case the credit invoice gets posted to bad debts expense) or is simply wrong (eg the customer payment was entered through receive money and not customer payments). Procedure to clear old receivables Go to sales and record a negative invoice for the outstanding amount. Make sure record the credit transaction in the current period for which the client has not yet lodged their BAS. Record the invoice for the same amount and tax code. The allocation account should either be the original sales account if old account is simply incorrect or bad debts expense 6-xxxx if the debtor is bad as discussed above. Make sure you make a descriptive memo ie credit outstanding invoice#7857 paid through banking module if already paid or write off bad debt invoice #7857 Go to Returns and Credits. Highlight the credit invoice just created and select Apply to Sale. Ensure the transaction date is the same date in which you just recorded the credit invoice. August 2006 Institute of Certified Bookkeepers Limited Page 5 of 25

6 Creditors RUN Company Data Auditor Data Exception Review -This will Check Payables balance to Balance Sheet Creditors Reasons why the creditors account may be out of balance; A transaction has been posted directly to the creditors account A purchase has been recorded however the supplier payment applied against the bill is dated before the bill. This creates a temporary out of balance amount. To eliminate last reason, display the payables reconciliation report again to include all transactions to date. If there is still an out of balance amount then it will be necessary to redisplay the report at various dates until the exact day is determined. Then view the transactions on that day to determine the exact transaction which has caused the creditors to be out of balance. If out of balance amount was present on the first day the current financial year we do not suggest you fix the amount. Prior files will need to be reviewed to determine the reason. Sometime it is the result of the accountant posting an end of year entry. Multi-currency Issues for Debtors and Creditors:- RUN August 2006 Institute of Certified Bookkeepers Limited Page 6 of 25

7 SUPPORT NOTE #2 CHECK INVENTORY Inventory is one of the more difficult aspects of bookkeeping and software to account for correctly. If this is something your client wants you to monitor then there are a number of reports that you should run on a regular basis. Note there are numerous reasons why stock may be out of balance. In most cases we do not recommend you attempt to fix the problem. Perpetual inventory system If the client uses the perpetual inventory system, they have set up items as I Inventory so that software continually updates stock value when recording purchase and sales transactions of those items. Display the inventory reconciliation report for each inventory asset account. The stock per the ledger should equal the stock per the balance sheet. If the report does not balance, provide it to the business owner and advise them it doesn t balance. They should also review the average cost of items. For those clients wanting assistance with year end stock adjustments they should arrange for a consultant come in. Perpetual inventory system not used There are no checks unless the owner of the business specifically wants to see adjustment stock at the end of each month or quarter adjusted for their management reports The inventory accounts are adjusted by a manual general journal entry at the end of each period following stock take. Record any inventory procedures you do for the client in Client Details form August 2006 Institute of Certified Bookkeepers Limited Page 7 of 25

8 SUPPORT NOTE #3 FINANCE AGREEMENTS You should be aware of the complicated tax issues surrounding hire purchase contracts and leases. If the client has recently purchased a car or equipment under finance and you are recording the payments, talk to the accountant about how it should be treated. If unsure just code to N-T and let the accountant make the correct GST claim at the end of the year. HP Accruals basis for GST If the client is registered for GST on an accruals basis, the claimable portion of GST on the purchase of the car can be claimed in the period in which the car was purchased, that is the GST is claimed upfront ASSUMING THE CLIENT IS ELIGIBLE TO CLAIM IT IN THE FIRST PLACE! Be aware there are rules about private usage (see support note #5), and luxury vehicles. HP Cash basis for GST If the client is registered for GST on a cash basis they need apportion the GST claim over the period of the finance contract, again this assumes they are eligible to claim in the first place. NOTE: The finance payment is composed of a principal and interest component. GST is only claimable on the principal portion of the loan GST. If you claim GST on 1/11 of the entire finance payment you will be claiming too much. Cash HP transactions are complicated and would require an accountant to give you the correct transactions. If you are unsure you should code the HP payment to N-T and let the accountant determine the GST at year end. Leases Whether the client is registered for GST on a cash or accruals basis the treatment is the same. GST will be 1/11 of the lease payment where claimable. August 2006 Institute of Certified Bookkeepers Limited Page 8 of 25

9 SUPPORT NOTE #4 WORKING WITH LOANS When working with customers that have inter-entity loans check loans balance each other. The best way to manage these inter-entity transactions is to set up the loan accounts as detail cheque accounts (if a 1-xxxx) account or a detail credit card account (if a 2-xxxx). Procedure Example; There are two companies. Company A and Company B. Company A incurs a $200 advertising expense of $200 that relates to Company B. To ensure that the expense is booked in the correct place you should post the transaction as follows; Company A s Books Record a Spend Money Transaction to the loan account Pay from: Cheque Account ID: eg 3456 Date: per cheque book or electronic payment date Allocation Account: 1-xxxx Loan Company B $100 N-T Company B s Books The corresponding transaction in Company B s books does not affect the bank. In company B s books record a spend money transaction as follows; Pay from: Loan Company A ID: loan Date: use same date recorded in Company A s books Allocation Account: 6-xxxx Advertising Expense $100 GST Note the same principles apply where two data files are used for the one company. For example a business may have two shops, one in Sydney, one in Melbourne and the owner has set up two data files. August 2006 Institute of Certified Bookkeepers Limited Page 9 of 25

10 SUPPORT NOTE #5 PRIVATE PORTION EXENSES Typical private portion expenses to check for: Motor Vehicle Gas/Electricity Telephone Rent of home office Procedure: Discuss with the client s accountant of %, how, when and who. Record this in Client Details form If bookkeeper required to adjust 2 options:- Option#1 Record full amount to business expense during the period and quarterly at BAS end, create a journal to adjust private portion. Option#2 Split each transaction into 2 portions, one business and one private, allocating the % split in the memo field. August 2006 Institute of Certified Bookkeepers Limited Page 10 of 25

11 SUPPORT NOTE #6 TAX CODE USAGE CODE DESCRIPTION USES GST Goods & Services Tax -GST transactions where claimable by the business FRE GST Free -Bank Charges -Payments to suppliers who have an ABN but are not registered for GST -Donations -Interest Expense -Australian Securities & Investment Commission fees -GST free food items & other free items under the act ITS Input Taxed Sales -Interest Income -Residential Rent Received INP Input Taxed Purchases -Expenses where an input tax credit is available however is prohibited under the act to claim the GST because those expenses deemed input taxed eg residential rent expenses, - expenses to financial suppliers N-T Not Reportable -Wages -Superannuation -Tax Payments -Fines -Shareholder loans -Dividends Received/Paid -Depreciation -Principal payments on finance -Private expenses, or private portion of expenses that are not tax deductible - Non deductible entertainment CAP GST on Capital - Capital expenses eg plant & equipment Acquisitions EXP Export Sales -Sales to overseas customers August 2006 Institute of Certified Bookkeepers Limited Page 11 of 25

12 SUPPORT NOTE #7 CHECK SUPERANNUATION Super issues to check for: Super is being paid by the correct due date and meets requirements Superannuation payable account clears to zero (refer procedure) Procedure: Display the balance sheet at the end of the period (depending whether the employer pays monthly or quarterly) and note down the balance of the superannuation payable account. For example we have just completed the March 06 quarter BAS, so display the March 06 balance sheet. Refer to the monthly or quarterly superannuation report in MYOB/other as applicable. This should be the same report you use to pay your employee s super. Please check that the amounts agree* *Note if you pay your super prior before month or quarter end (ie 31 March 2006) then your superannuation payable account will show a zero amount. This is correct. August 2006 Institute of Certified Bookkeepers Limited Page 12 of 25

13 SUPPORT NOTE #8 END OF YEAR MYOB PAYROLL GUIDE The end of financial year deadline is fast approaching. Enclosed is a useful guide to finalising your end of year accounts. The guide covers using MYOB to complete your PAYG payment summaries and other payroll issues Important Dates You must forward PAYG Payment Summaries to your employees by 14 July. You must forward copies of Payment Summaries and supporting information to the Tax Office by the 14 August. By 30 June any outstanding superannuation liability for the 2004 payroll year must be paid into the superannuation fund in order to receive a tax deduction in the 2004 year. If you are unable to make payment by this date, you should ensure that it is paid no later than 20 July 2004 to receive a deduction in Please note after this date, no amount is deductible and penalties will be imposed USING MYOB TO COMPLETE YOUR PAYG PAYMENT SUMMARIES MYOB will not let you enter pays after 30 June until you have prepared your Payment Summaries and rolled your file over to a New Payroll Year. However you may find your first payroll run for the new year is fast approaching and you don t have time to do this. To overcome this problem take two backups of your MYOB file and store them in a VERY safe place. Then roll over your file to the New Payroll Year and enter your pays. August 2006 Institute of Certified Bookkeepers Limited Page 13 of 25

14 When you get the chance to produce your Payment Summaries use the backup file to do so. Step 1 Check employee details Ensure your Employee Cards have all the necessary information entered, including: First and Last Name Address (including the state in capital letters) Tax File Number Note the following Tax File Numbers may be used in special circumstances: Payee is under 18 years of age and earns $112 or less a week Payee is a Commonwealth Government Pensioner New payee has not made a TFN Declaration and 28 days has not passed Payee chooses not to quote a TFN and has not claimed an exemption from quoting a TFN or does not fit into any of the above categories (or similar) You have cards (inactive or active) for old employees with missing TFNs. Only use these dummy numbers if you are certain the payee did not receive any form of payment from you in the year just ended. Old employee cards If you have old employees showing on your list but are unable to delete their card, go into the profile tab and change them to labour hire status. This will remove them from the from the payment summary list. If you do not change them to labour hire, the magnetic media file will still include details of the employee s name and tax file number, regardless that there are nil payments to that employee. Review employment dates The employment dates that appear on the payment summaries depend on the dates entered in the employee s payroll information screen. Ensure the employee s correct start date has been entered. If the employee has been terminated in the current payroll year you will also need to enter the termination date. August 2006 Institute of Certified Bookkeepers Limited Page 14 of 25

15 Step 2 Reconcile gross wages Print your Profit and Loss Statement for the year ended 30 June Determine the total wages for the year per your MYOB accounts. Print the Payroll Register (Summary) for the period Year to date. Determine the total wages for the year per this report. Your total wages figure per the Profit and Loss Statement and Payroll Register (Summary) should agree. Why doesn't it agree? Check for any wrong postings by doing an account inquiry on your wages account. Look for any postings that have not been entered through 'Pay Employees'. Ensure that all amounts paid to the ATO in respect of PAYG withholding instalments have been coded to the PAYG Withholding Payable account and not to salaries. Make sure your take into account any allowances posted to accounts other than wages. Step 3 Reconcile PAYG Withholding Add up your total PAYG withholding payments for the year paid on your BAS. Refer back to the Payroll Register (Summary) printed in Step 2. Note the total amount of PAYG Withholding deducted per wages. It should agree to the total PAYG withholding payments. Step 4 Printing Reports Print the following reports and file them. Remember once you have rolled over your file to the new year you will no longer have access to this information: Payroll - Register (Summary) Payroll - Activity Summary And if you track leave entitlements also print: Entitlement Balance (Detail) Note these reports may look the same but they derive their information from different places. Step 5 Preparing PAYG Payment Summaries In the Payroll module Click on the Print PAYG Payment Summaries button August 2006 Institute of Certified Bookkeepers Limited Page 15 of 25

16 There are three options to choose from. Option 1. Plain Paper Payment Summary Individual Non Business Use this option if you wish to print your PAYG Summaries directly from MYOB and send a summary of these to the Australian Tax Office on floppy disk. Please note the ATO will only accept Payment Summaries on plain paper if you are using the MYOB Accounting Plus version 11 or later and Premier version 5.02 or later. Option 2. Report Individual Non Business Use this option if you wish to manually complete PAYG Payment summaries provided by the tax office. Option 3. Labour Hire and other Specified Payments Use this option if you have labour hire and other specified payments. This option is not discussed here, please contact if us if this applies to you. Option One - Plain Paper Payment Summary Individual Non- Business Complete Steps 1-3 which require you to enter various company information details. Setup Payment Summary Fields (Step 4) Highlight the Payment Summary Field in the table on the left of the window. Then tick next to the categories in the Select Payroll Categories on the right of the window. These categories will be included within the particular Payment Summary Field. NOTE: It doesn t matter if you tick categories that you haven t used in your file as they will just show zero amounts in some ways it is recommended that you tick all possible options for each field so that no amounts are missed. HOWEVER: do note that categories cannot be selected for more than one field. Use the Description column to enter the name of the Union or the Allowance details if necessary. The following is a guide: August 2006 Institute of Certified Bookkeepers Limited Page 16 of 25

17 Gross Payments: Allowance 1-4: Lump Sum Payment A-E: Union Fees etc: CDEP Salary or Wages: Other Income: Total Tax Withheld: Should include all wages, bonuses, commissions, holiday pay, amounts relating to unused LSL and unused AL that accrued after 17 August 93 except if paid as part of approved early retirement scheme or bona fide redundancy Includes any specific allowances you want to report separately (and these are not to be included in Gross Payments) Possibly unused long service leave, redundancy payments and back pay (check with our office) (Not to be included in Gross Payments) Union fees Used if the employee is in a Community Development Employment Project wages grant Exempt income and/or foreign source salary and wage income. (Not to be included in Gross Payments) PAYG Withholding Enter Reportable Fringe Benefit You must enter the grossed-up taxable value of fringe benefits received for each employee. If your employees have fringe benefits please contact our office to discuss which of these needs to be included on the Payment Summaries. Review Individual Payment Summaries Untick any employees you are certain did not receive any form of pay in the payroll year just ended. (Check your payroll register report if you are unsure). Print 2 copies of the Payment Summaries - one to keep on file for 5 years which is your legal obligation. Alternatively photocopy them before giving them to your employees. August 2006 Institute of Certified Bookkeepers Limited Page 17 of 25

18 Save the EMPDUPE File Your file can be saved on PC-formatted floppy disk or CD-ROM. It must now be sent to the Tax Office along with the Magnetic Media Form. Note the EMPDUPE file contains information for all employees regardless of whether you printed a Payment Summary for them. Hence if you don t want a particular employee s information sent to the ATO you will need to go to the Review Individual Payment Summaries window, click on the arrow next to the relevant employee and zero out all the figures Check the EMPDUPE File Totals Add up the total tax withheld and the total Gross Payments on the Payment Summaries and compare them to those listed on the MYOB window. If there is a discrepancy you may have missed one employee when you chose to print the Payment Summaries (remember all employees that had payroll activity throughout the year are reported to the ATO so the EMPDUPE totals are probably right). Finalise the Magnetic Media Form and Send Check the details on the Magnetic Media Form and: Fill in the postal address ( as above if appropriate) Put an X in the box next to the type of file you are sending Write an Identifier (ie name) on the outside of the file you are sending and also write it in the space provided on the form. Send the file and the form to one of the addresses at the bottom of the form, depending on the media type of your file. Forward the PAYG Payment Summaries to the individual employees retaining a copy for your records. August 2006 Institute of Certified Bookkeepers Limited Page 18 of 25

19 Note: If you discover you have made an error on one of your Payment Summaries or your Magnetic Media form it is possible to fix the problem and redo the above process as long as you have not moved onto Step 6 and rolled over your file and as long as you have not sent the Payment Summary to the employee or information to the Tax Office. August 2006 Institute of Certified Bookkeepers Limited Page 19 of 25

20 Option Two - Report - Individual Non-Business Follow the instructions in MYOB and set up the payment summaries fields as explained for option one. Again remember to enter any reportable fringe benefits. Note you may wish to manually complete your ATO payment summaries directly from your payroll reports rather than use Option 2 however you should be aware that the payroll reports do not show such details as TFN and address. In addition certain payments such as allowances and lump sum payments that may need to be shown separately on the PAYG payment summary are all included in wages. You should review your printed payment summaries and ensure they agree to your payroll reports printed earlier. Use the reports produced by MYOB to fill in your Payment Summaries. Forward the Payees Tax Return Copy and Payee s Personal Records Copy to the employee. Forward the ATO Original to the Tax Office. Retain the PAYG Payer s Copy in your records (for a minimum of 5 years). Step 6 Roll Over Your Payroll Year Next through the file menu select Start a New Year and Start a New Payroll Year. Then follow the instructions in MYOB. Step 7 Load Tax Tables If you have upgraded to Premier V8 or MYOB Accounting Plus V14 the new tax tables will be sent to you in June. Follow the instructions to update the tax tables. To check that your tax tables have loaded correctly go to the setup menu select General Payroll Information. Make sure the tax table revision date is 01/07/2004. In May 2004 the federal government announced changes to tax thresholds so all employers require the new version to pay employees correctly. August 2006 Institute of Certified Bookkeepers Limited Page 20 of 25

21 Older versions If you are using an older version of the program the only way to get the new tax tables is to upgrade! Step 8 Update Superannuation Rate The SGC superannuation rate remains at 9% for To check and/or change your superannuation rate: 1. Go into the Payroll module 2. Click the Payroll Categories button 3. Under the Expenses tab select SGC Superannuation 4. Change the Expense basis to equal 9% 5. Repeat for any other super payroll categories you have created Step 9 Finalising End Of Year After you have completed your final BAS for the year lock your file for the period by going to the Setup menu, select Preferences and under the Security tab tick Lock Periods: Disallow Entries Up To and Including [System-wide]: and select the month. This will ensure the file remains consistent with what you have reported to the ATO. Do not roll over your MYOB Financial year until you have received Addisons end of year adjustments. (Note when you have received them you will need to unlock your file so it can accept the import entries do this by unticking the preference as described above). August 2006 Institute of Certified Bookkeepers Limited Page 21 of 25

22 SUPPORT NOTE #9 END OF YEAR MYOB GUIDE Support Note# Reconcile Bank Accounts Reconcile Credit Cards Reconcile Petty Cash Reconcile Loan Accounts 4 Reconcile Debtors and Creditors 1 Reconcile Inventory 2 Reconcile GST Control Accounts & BAS 4 Quarters 10 Provide information to the Accountant 1. Profit and Loss Statement YTD 2. Balance Sheet at Year End 3. Trial Balance at Year End 4. Receivables Reconciliation Summary at Year End 5. Payables Reconciliation Summary at Year End 6. Inventory Value Reconciliation Report at Year End 7. Copy of All BAS s for the Year 8. Backup of client s file EOY Adjustments Start a new financial year August 2006 Institute of Certified Bookkeepers Limited Page 22 of 25

23 Bookkeeping Site Report CLIENT: DATE: / / Bank and Credit Card Reconciliations: Name of Account Date Reconciled to: Comment: Creditors: / / / Queries: Purchases entered Cheques Written and sent EFT File prepared Debtors: / / / Queries: Payments / EFT/CCard entered Statement Bad Debts BAS Information: BAS Information BAS Prepared Comment: Reports Printed: / Profit and Loss & Balance Sheet YTD / Outstanding Debtors / Outstanding Creditors / Summary of GST Debt for the quarter Next Visit: August 2006 Institute of Certified Bookkeepers Limited Page 23 of 25

24 Bookkeeping Client Detail Client Details: Client: Address: Phone: Fax:: Contact: Type of Business: Accounting Product (incl version) Operating System: Network Yes/No: Backup Device: Accountant: Current Year of File: Bookkeeping Details: Frequency of visit: Duties: (or) Bank Reconciliation (If, state number of banks ) Use Prepare Bank Deposit feature Payroll (If, state number of employees & frequency of pays / ) Enter Purchases Enter Sales Use Electronic Transfer: (If tick the following:-) Payroll Creditors Use Credit Cards (If, state number of cards ) M-Powered Services MYOB Customer Payment Systems (BPAY etc operations) MYOB Superannuation MYOB Supplier Payments MYOB Payroll Prepare Business Activity Statements Prepare PAYG Statement (Monthly / Quarterly) Timebilling Inventory Job Allocations August 2006 Institute of Certified Bookkeepers Limited Page 24 of 25

25 TASKS DESCRIPTION FREQENCY COMMENTS Bank Reconcile: Bank Bank Credit Card Credit Card Bank Loan Weekly Monthly Monthly Monthly Bi-Annually Print Bank Rec Report Monthly Payroll: 5 Hourly Staff 5 Salary Staff Creditors Enter purchases Debtors Enter payments Print Statements Time Billing Enter Timesheets to JOBS Fortnightly Weekly Weekly Monthly Weekly Payslips ed Record Birthdays in contact log Record Employee pay reviews in contacts EFT payments & fax remittance Use Direct Debit, Cheque Bank Deposit prepared thru MYOB Use TimeBilling Job report detail August 2006 Institute of Certified Bookkeepers Limited Page 25 of 25