Let s play Name that Code!

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3 Let s play Name that Code! Each team will be assigned a color. As a team, you must work together and be the first to respond by pressing your colored egg to answer the questions in the order they are asked. One other team has an additional chance to receive points if they have an answer to add that was not already said. The team who gets the most points wins (bragging rights)! Have fun!

4 Let s play Name that Code! What does the code stand for? (10 pts) Why is this important (purpose/significance)? (5 pts) Who are the key players (people, departments, databases, agencies)? (5pts) When is this due (important timing factors, updates)? (5 pts) How does it affect your school (benefits/sanctions)? (5 pts) Where can more information be found (resources)? (5 pts)

5 Test Sample #1 What: OPEID (Office of Postsecondary Education Identifier) Why: Six-digit identification code, or eight-digits to identify single location for schools with main campuses Who: Primary destination point administrator, SAIG mailbox FAA, students, schools

6 Test Sample #1 When: NSLDS enrollment reports are now reflecting the eight-digit OPEID school code whenever a student has moved to another institution and to recognize multi-level campuses (00-99) How: Required for schools to be deemed accredited and administratively capable to participate in the Title IV aid program FAFSA s are sent to the specified school in the form of an ISIR, based on the school code entered Where: IFAP/Publications/Accreditation, FOTW, NSLDS, COD, ISIR

7 Teams ready? Let s get started!

8 CDR

9 What? Cohort Default Rate

10 Why? In general, the Department calculates an institution s Cohort Default Rate by first identifying students who received Direct Loans and/or FFEL loans for attendance at the institution. A school s Cohort Default Rate is the percentage of a school s federal student loan borrowers who enter repayment within the cohort federal fiscal year and student loan borrowers who default within the cohort default timeframe.

11 Who? Title IV loan program eligible institutions Students who received a FFEL or DL loan from your school Financial aid office Third party agencies ED loan servicing centers Default prevention task force

12 When? Grace period ends Generally 6 months + 1 day = official repay date 270 days/360 days Default/DF Federal Fiscal Year (FFY) October 1 September 30 Three-year period (e.g. FFY 2010) Borrowers who entered repayment in FY2010 and defaulted in FY2010, FY2011, and FY2012 Borrowers who entered repayment during FY2010 Draft rates - February Draft 3-YR CDR (2/18/14) 45 days Challenge any errors Official rates September Official 3-YR CDR (9/15/14)

13 How? Low default rate benefits: CDR < 15% for 3-YR Exempt from 30-day delay of first disbursement for first-time borrowers Exempt from requirement for multiple disbursements for a single term loan

14 How? High default rates have consequences tied and can cause loss of program eligibility CDR > 40% for any one year Institution loses eligibility to participate in the Direct Loan Program CDR 30% for any one year Institution must create a default prevention taskforce and submit plan to ED CDR 30% for two years Must submit a revised default prevention plan to ED May be subject to provisional certification CDR 30% for three years Institution loses eligibility to participate in both the Direct Loan Program and in the Federal Pell Grant Program

15 Where? IFAP > NSLDS Reference Materials CDR guide Loan Record Detail Report (LRDR) NSLDS enrollment reports College Scorecard Loan Default Rate

16 Great first round! Introduce yourself to your team! (30 Seconds)

17 SCHPR1

18 What? School Portfolio Report

19 Why? Designed to be general in use, it shows your school s entire portfolio and should assist with monitoring borrower activity and loan activity, regardless of loan holder. Provides details on borrowers in your current loan portfolio Based on loan repayment begin date Previous school codes included (if school has merged) Can request up to three years of loans that entered or will be entering repayment Can track student s DL and/or FFEL loan activity based on loan repayment begin date Loan Status Outstanding Principle Balance (OPB) Delinquency Date Repayment Plan Consolidation Loans and Underlying Loans

20 Who? Title IV loan program eligible institutions Students who received a FFEL or DL loan from your institution Consolidation loans with qualifying underlying loans Third party agencies Loan holders Unique student: SSN, DOB, name Unique loans: Data provider should not change due to information from COD origination

21 When? Timely SCHPR1 report running Same day each month or week Anticipated completion date For borrowers still enrolled/enrollment reporting Date student entered repayment Loans fully disbursed/after grace period Delinquency date changes Borrower missed one payment Rehabilitation of a defaulted loan Student must make nine consecutive on-time payments or consolidate Consolidation If consolidation loan goes into default status, the original underlying defaulted loan and school will be reported

22 How? Eliminates the need for other reports Review data analysis, if report is run in a timely manner Gives big picture of student loan history Provides students current repayment plan Fields in report can help identify CDR errors to assist with the challenging process and can also help understand why a student is included in your CDR denominator/numerator

23 Where? NSLDS > Report tab > Select SCHPR1 CDR guide School Portfolio Report Extract File for Schools (CSV or fixed width) Enrollment reports IFAP > NSLDS Newsletters and Reference Materials

24 Where?

25 Awesome Work! Go around in your team circle and high-five each other!

26 DELQ01

27 What? Delinquent Borrower Report

28 Why? Assist schools with delinquency and default prevention using the following information: Driven off number of days delinquent Student s demographic data, including address, phone numbers, and address Loan data, including date, type, status, total OPB, and current monthly payment amount, repayment plan Consolidation loans added based on the school code of the underlying loan

29 Who? Delinquent students, schools, loan holder Provides school users a report of borrowers with loans reported as delinquent in payments to all the federal loan servicers

30 When? Driven by the number of days student is delinquent Available as a schedule report (CSV or fixed width)

31 How? Allows user the following selections: Receive all data at six-digit OPEID or specify single branch/location by including the last two digits of the eight-digit OPEID Delinquency periods Single federal loan servicer or all federal loan servicers Does not include FFEL Cohort year

32 Where? IFAP > NSLDS Reference Materials > NSLDS Record Layouts > Delinquent Borrower > Borrower Report Extract Record NSLDS > Aid tab > Delinquent Borrowers NSLDS Newsletters

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34 Great teamwork!

35 SCHBR1

36 What? Borrower Demographic Report

37 Why? Includes borrowers from the school code of the requesting FSA User ID Provides demographic data as reported to NSLDS by any source Borrower identifiers Borrower name, SSN, DOB Mailing address Phone number address Option to include information from student s exit counseling

38 Who? The report can be used in conjunction with the School Portfolio Report when requestor selects criteria similar to the options on the SCHPR1 SAIG mailbox In fixed-width message class DEMOWOP In CSV DEMOCDOP Sent to TG mailbox associated with the FSA User ID that requested report

39 When? New as of February 2013 Not available as a scheduled report

40 How? Criteria and parameters include: Repayment begin and end date of three years or less Limit the returned records based on loan status categories All, Open, Closed, Defaulted, Forbearance, Deferment, In-School, In Repayment, and Unreinsured Limit the returned records based on loan program DL/FFEL/both User may request all the data at the six-digit OPEID or for single location by entering the last two digits of the eight-digit school

41 Where? NSLDS > Report tab > Report List and select #14 SCHBR1 Record layouts DEMOFWOP (fixed width) or DEMOCDOP (CSV) IFAP > NSLDS Reference Materials > Borrower Demographic Report NSLDS Newsletter #42

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43 Great work! Turn to a new teammate and share the last training you attended. (30 seconds)

44 SCHMB1

45 What? Median Borrowing Backup Detail Report Scorecard Metrics

46 Why? Report provides the student and loan information used in the calculation for median borrowing, as reported as part of the College Scorecard metrics. Median amount of federal student loans for undergraduate programs at the institution Loan debt and monthly repayment amount provided and compared with other institutions with similar level of award All federal loans for undergraduate study

47 Who? NSLDS Standard Graduated Repayment Calculator SAIG mailbox delivery (SCMBDROP) Fixed width only FSA, pre-college students and parents, schools

48 When? Report is available to schools upon request Data represents all undergraduate borrowers who graduated or withdrew from institution between July 1, 2010 and June 30, 2011 Report provides enrollment data Enhancements to the NSLDS Median Borrowing Backup Detail Report Includes disbursement amount information The 2012 calculation of the net loan amount is Loan Amount Cancel Amount For 2013 and later, the net loan amount is the disbursement amount

49 How? Student s actual borrowing, interest rate, and monthly repayment may be different than what is represented

50 Where? IFAP > NSLDS Reference > Median Borrowing Backup Detail Report NSLDS > Report tab > Report List > Select SCHMB1

51 Where?

52 Final Stretch! Exchange addresses with your neighbor. Be sure to send a follow-up in a week to say, hello and share an upcoming training in which you can both participate. (30 seconds)

53 EFRFLEOP /EFRCDEOP

54 What? New 2014 Enrollment Reporting Roster Reports

55 Why? Critical for administration of Title IV loan programs Students rights are protected Students should only be reported at two locations of the same six-digit OPEID if the student is actually attending BOTH Proper servicing of loan throughout the life cycle of the loan School cohort management Loan holders are able to accurately convert loans to repayment Essential for calculating and tracking of student s eligibility for interest subsidy

56 Who? School sends Enrollment School Code on grant and loan disbursement records to COD. COD sends the grant data to NSLDS and loan data to the servicers. Servicers send loan data to NSLDS. NSLDS uses the enrollment school code from COD and servicers to place aid recipients on enrollment rosters. NSLDS sends the enrollment roster to the school. School responds with certified enrollment.

57 Who? NSLDS and school 1. NSLDS initiates process by sending each school and Enrollment Roster, which is based off school s enrollment reporting schedule (EFRFLEOP, EFRCDEOP) 2. Schools perform necessary updates to the data and return a Roster Submittal File to NSLDS (EFSFLEIN, EFSCDEIN) 3. NSLDS processes incoming file and returns and Error/Acknowledgment file to confirm receipt and identify errors (EFRFLEOP, EFRCDEOP) 4. School corrects the records and returns data to NSLDS as an Error Correction file (EFSFLEIN, EFSCDEIN)

58 Who? Schools Must include enrollment status of ALL student FSA recipients Re-certify on the Enrollment Reporting file, even if enrollment status has not changed Loan holders Utilize reported campus level enrollment FSA Ensures compliance Third-Party Servicers Schools must communicate to make sure each new transfer student is being reported accurately School is still responsible for any misreported information

59 When? It s all about timely reporting Available for weekly delivery User can set up scheduled delivery Schools will be required to report enrollment to NSLDS at a minimum of sixty days Change of student status must be reported in thirty days on a roster that will be received in sixty days Error/Acknowledgment files, ten-day response time

60 When? April 14, 2014 New enrollment reporting file layouts available to begin using Enrollment reporting record types Campus level (001), Program level (002), (003) Loan holders can apply deferments and grace periods based on information Inclusion of new enrollment status code of Q (three quarter) time School code and alternative school code have been update to an eightdigit OPEID Allows NSLDS to accept schools with more than 99 locations NSLDS will use Transfer Student Monitor (TSM) to add students to school roster based on enrollment begin date and location provided July 1, 2014 All schools must begin using one of the new enrollment reporting file layouts and begin reporting new program-level enrollment information

61 How? Compliance Top 10 Audit Findings Improper reading of enrollment data FSA increased oversight to ensure accurate reporting by schools Possible revocation of Title IV program eligibility or fines Any school that fails to return a submittal file or make updates online within the thirty day period is considered to be late in responding Warning will be sent on 37 th day after the creation of the roster A late enrollment reporting notification will be sent to primary contact President or CEO is copied

62 Where? NSLDS > Enroll > Enrollment Reporting Profile Enables schools to create or modify their reporting schedule Set preferences for its enrollment roster files Monitor the enrollment statuses received by NSLDS NSLDS > Enroll > Enrollment Summary School location reporting functionality It is important that schools add financial aid recipients who are not already on the roster Move To function available to report the correct location for student by using last two digits of eight-digit OPEID Helpful for transfers between locations Enrollment Push to Roster if a student belongs to a different school that the institution cannot report Use eight-digit OPEID of the new school and submit

63 Where? NSLDS > Enroll > Enrollment Add Students can be added to school s roster as long as student exists in NSLDS NSLDS > Enroll > Enrollment Reporting Update Allows easy enrollment certification for one or all of the school s Title IV recipients Set up administration rights Essential for schools using a third-party servicer not set up for school location reporting NSLDS > Enroll > Enrollment Submittal Process Online file upload process to enable smaller schools to provide their enrollment updates using spreadsheet file that doesn t use batch files Enrollment Reporting Summary Report #16 SCHER1 Enrollment Certification Report #17 SCHER4

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65 Where?

66 BONUS ROUND! (1 point each)

67 Bonus Round: Name the New Codes P1 Pay As You Earn SULA Subsidized Usage Limit Applies SUP Subsidized Usage Period MEP Maximum Eligibility Period

68 Bonus Round: Name the New Codes DO D9 PD New DL Stafford Subsidized (SULA eligible) loan type New consolidation loan type Total and Permanent Disability loan status post-screening reason code 06 loan goes into Total and Permanent Disability 07 loan comes out of Total and Permanent Disability

69 and the winning team is

70 Questions?

71 Full Circle Support New - Concierge Team New - Learning Engineers New - Building Successful Student webinars on Tuesdays

72 Thank you! Contact Information: April Hastings Learning Engineer Nelnet Loan Servicing (719) NelnetLoanServicing.com Subscribe to our blog: JimHarrisBlog.Wordpress.com