Collaborative Powers: Working with your registrar ILASFAA Annual Conference: Celebrating the superhero in all of us!

Transcription

1 Collaborative Powers: Working with your registrar 2018 ILASFAA Annual Conference: Celebrating the superhero in all of us!

2 Federal & State Compliance Institutional Policies Curriculum Planning Integrated Software system Areas of Expertise Specialized & Shared

3 National Student Clearinghouse & National Student Loan Database System Annual External Audit Roster Verification (Unofficial and Official Withdrawals) Student Billing & Late Withdrawal Committee Minimum Standards of Academic Progress Academic Calendar

4 FINAID DIRECTOR Monthly schedule of Enrollment Error Reports Message Classes EFERCDOP for CSV or EFERFWOP for fixed width from SAIG Mailbox SCHER1, SCHER4 and SCHER5 review at Leadership Team meetings Multiple last name manual resolution REGISTRAR Ensures SIS is updated re: new programs & progam length Ensures timely enrollment/graduated student submissions Works through error reports Notifies FinAid of errors that need to be resolved in NSLDS

5 FINAID DIRECTOR Bi monthly meetings during months of May-September Minimum Standards of Academic Progress Student Success Program Plans Enrollment Reporting Active Participation for Title IV eligibility purposes REGISTRAR Provides NSC submission schedule Extracts student-specific info from NSC Explains exceptions (registration/withdrawal) Assists with corrective actions

6 FINAID DIRECTOR Post census or FINAID freeze date review of students noted as not having attended Notifications to students and initial note in FAMS (Banner) Removal of student assistance once confirmed non attendance REGISTRAR Creates timeline Notifies faculty & compiles responses Repurposed midterm grading Works with colleges to collect missing info Notifies students Provides info to FinAid for additional follow-up

7 Registrar January Open roster verification campus wide targeted announcement Faculty submit electronic roster via portal February March Close roster verification Confirm registered not attending or not registered and attending and hard copy communications to student Every other week updates on students still registered not attending Spreadsheet to Financial Aid

8 FINAID March April FAMS Comments regarding students registered not attending Registrar May Most current spreadsheet to Financial Aid of students registered not attending and failure to respond to numerous attempts FINAID May Minimum Standards of Academic Progress Date of Determination for Unofficial Withdrawals Notation of no show with NAF or F or UWF failing grades Notification to teaching faculty of students with unofficial withdrawals confirming LDA with deadline

9 Registrar May Complete coding of students in system Prepare NSC file FINAID June Unofficial Withdrawal Return of Title IV fund (35 days from DOD)

10 FINAID DIRECTOR Review typewritten appeal Review financial aid eligibility Verify registered never attended Make recommendation based on least harm to student REGISTRAR Merged two separate but parallel processes Consistency of process (documentation & decisionmaking) Committee includes FinAid, Bursar, Registrar, & colleges Communicates decisions

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12 FINAID DIRECTOR SAP Warning new students only SAP Probation based on term by term reinstatements Internal Appeal Review Committee External Committee of faculty and advisors Use of academic plans, degree audits, graduation checklists REGISTRAR Assoc Reg serves on SAP committee (provides understanding of Registrar s Office and academic processes) Oversees Academic Standards Committee (two committees see many of the same students)

13 REGISTRAR Sits on academic governance committees Knows when decisions could affect FinAid Office (brings FinAid to table) Awareness of federal/state regs

14 FINAID CONTRIBUTIONS Term disbursement schedules post Freeze Schedule of overnight disbursement Bursar provides payment plan notifications & deadlines Book voucher dates Bursar provides credit balance refund dates Bursar provides deferment and late fee dates REGISTRAR Creates calendars Awareness of FinAid regs Involves FinAid when significant changes are being discussed (e.g., changing add/drop dates and refund percentages)

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16 Maureen mo Amos Executive Director Financial Aid, Scholarships & Student Employment Northeastern Illinois University Daniel Weber University Registrar & School Certifying Official Northeastern Illinois University

17 Available for questions