MISSION STATEMENT Fleet Maintenance is a service program of the Public Works Department. The Public Works Department s mission is to ensure water and wastewater utilities, waste management, public transportation, and municipal road maintenance are delivered to the residents and visitors of our community. FY07 BUDGET FOR FLEET MAINTENANCE $1,602,000 CORE SERVICES FOR ALL PUBLIC WORKS DEPARTMENTS Capital Transit 23% Waste Management 5% Water Utility 17% Streets 18% Wastewater Utility 37% FUNDING SOURCES FOR FLEET MAINTENANCE State Revenue 1% Interdepart mental Charges 99% 297
COMPARATIVES FY06 FY07 FY08 FY05 Amended Projected Adopted Approved Actuals Budget Actuals Budget Budget EXPENSES: Personnel Services $ 345,200 360,400 355,800 388,600 423,700 Commodities and Services 826,000 937,800 942,400 1,213,400 1,210,300 Capital Outlay - 90,000 90,000 - - Total Expenses 1,171,200 1,388,200 1,388,200 1,602,000 1,634,000 FUNDING SOURCES: Interdepartmental Charges 1,201,200 1,189,300 1,306,000 1,542,700 1,568,000 State Shared Revenues - - - 10,800 - Equity (To) From Fund Balance (30,000) 198,900 82,200 48,500 66,000 Total Funding Sources $ 1,171,200 1,388,200 1,388,200 1,602,000 1,634,000 STAFFING 4.75 4.75 4.75 4.75 4.75 FUND BALANCE $ 414,800 215,900 332,600 284,100 218,100 Public Works Fleet Maintenance is a component of Public Works Fleet. See the Public Works Fleet fund balance in the "Changes in Fund Balances" schedule. BUDGET HIGHLIGHT The Public Works Fleet Maintenance FY07 Adopted Budget is an increase of $213,800 (15.4%) over the FY06 Amended Budget. The FY08 Approved Budget is an increase of $32,000 (2.0%) over the FY07 Adopted Budget. The significant budgetary changes include: FY07 Personnel Services increased $28,200 (7.8%) due to a negotiated wage increase and PERS and health care cost increases. Commodities and Services increased $275,600 (29.4%) due to increased fuel prices. The $90,000 for Capital Outlay in FY06 was for replacement of the fuel delivery system. Interdepartmental Charges increased $353,400 (29.7) due to increased fuel prices that charge to user departments. FY08 Personnel Services increased $35,100 (9.0%) due to PERS and health care cost increases. CORE SERVICES Fleet Maintenance provides essential support to the Public Works Department but is not considered a core service. 298
FUNCTIONAL ORGANIZATION CHART CITY AND BOROUGH MANAGER'S OFFICE PUBLIC WORKS DEPARTMENT ADMINISTRATIVE OFFICER FLEET MAINTENANCE Equipment Maintenance Automated Fuel System Insure Availability Servicing and Repair Parts Inventory Fulfill Equipment Needs Key Issuance Equipment Update Monthly Billing Tank Testing 299
STAFFING ORGANIZATION CHART Automotive Shop Supervisor ** Split with Streets Secretary I.5 PFT ** Automotive Mechanic III 1.0 PFT Automotive Mechanic II 2.0 PFT 1.0 PPT See Employment Status in Glossary for definitions of PFT, PPT, PTL and PS 300
STAFFING DETAIL CLASS TITLE: Equipment Maintenance: Secretary I 0.40 15,700 FY06 Amended FY07 Adopted FY08 Approved Salary & Salary & Salary & No. Benefits No. Benefits No. Benefits Pos. Budget Pos. Budget Pos. Budget $ 0.20 $ 7,300 0.20 $ 7,800 Automotive Shop Supervisor 0.95 61,400 0.80 45,200 0.80 48,000 Automotive Mechanic III 1.00 50,500 0.95 51,200 0.95 52,800 Automotive Mechanic II 2.25 110,000 2.25 114,400 2.25 119,800 Overtime - 8,000-8,000-8,000 Benefits - 104,400-123,200-143,900 Total 4.55 350,000 4.55 349,300 4.20 380,300 Fuel System: Secretary I 0.10 3,900 0.30 11,000 0.30 11,700 Automotive Shop Supervisor 0.05 3,200 0.20 11,300 0.20 12,000 Automotive Mechanic III - - 0.05 2,700 0.05 2,800 Overtime - 200-200 - 200 Benefits - 3,100-14,100-16,700 Total 0.20 10,400 0.20 39,300 0.55 43,400 Total Budget 4.75 $ 360,400 4.75 $ 388,600 4.75 $ 423,700 301
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EQUIPMENT ACQUISITION FUND MISSION STATEMENT The Equipment Acquisition Fund will determine ways of reducing the cost of equipment acquisition through better management, coordination and planning. Identify and develop a balance between meeting CBJ s long term equipment acquisition needs with available funding sources. FY07 BUDGET $1,819,900 FUNCTIONAL ORGANIZATION CHART CITY AND BOROUGH MANAGER'S OFFICE FLEET COMMITTEE Oversite and Acquisition Coordination FINANCE DEPARTMENT USER DEPARTMENT Equipment Acquisition Identification of Vehicle Needs 303
EQUIPMENT ACQUISITION FUND COMPARATIVES FY06 FY07 FY08 FY05 Amended Projected Adopted Approved Actuals Budget Actuals Budget Budget EXPENSES: Interdepartmental Charges $ 42,500 40,800 40,800 43,900 46,600 Commodities and Services 22,900 10,000 - - - Capital Outlay 1,358,500 3,005,200 2,290,100 1,776,000 962,000 Total Expenses 1,423,900 3,056,000 2,330,900 1,819,900 1,008,600 FUNDING SOURCES: Contributions from departments 1,015,400 1,567,000 2,402,000 1,326,800 1,345,800 Interest Income 84,700 89,000 102,200 105,300 113,300 Federal Grant 3,400 971,800 971,800 - - Gain on Equipment Sales (12,500) - - - - Transfer from General Fund - 835,000 835,000 - - Usage (Contribution to) of Reserve 332,900 (406,800) (1,980,100) 387,800 (450,500) Total Funding Sources $ 1,423,900 3,056,000 2,330,900 1,819,900 1,008,600 FUND BALANCE $ 1,474,300 1,881,100 3,454,400 3,066,600 3,517,100 BUDGET HIGHLIGHT The Equipment Acquisition Fund FY07 Adopted Budget is a decrease of $1,236,100 (40.5%) from the FY06 Amended Budget. The FY08 Approved Budget is a decrease of $811,300 (44.6%) from the FY07 Adopted Budget. The Equipment Acquisition Fund accumulates contributions from other CBJ departments for the future purchase of vehicles and equipment. The purpose of the fund is to allow departments to make small contributions over time to fund the acquisition of expensive equipment rather than paying for the entire purchase in a single year. A schedule of vehicle replacement needs is maintained, and updated annually during the budget process. The amount of each department s annual contribution is based on the equipment needs of the department. It is normal for changes to the replacement schedule to occur as the result of deferring replacement, adding new equipment, purchasing equipment in an earlier fiscal year than planned and deleting equipment without replacement. Due to the nature of this fund, describing the changes between fiscal years is not meaningful since large fluctuations are normal. 304