POSITION DESCRIPTION Oranga Tamariki Ministry fr Children Title: Grup: Reprts t: Lcatin: Direct Reprts: Budget: Senir Advisr Gvernance Team Crprate Services Manager, Gvernance Natinal Office, Wellingtn N N OUR ORGANISATION Abut us Our visin Our purpse The Oranga Tamariki way Oranga Tamariki Ministry fr Children is a Ministry dedicated t supprting any child in New Zealand whse wellbeing is at significant risk f harm nw, r in the future. We als wrk with yung peple wh may have ffended, r are likely t ffend. Our belief is that in the right envirnment, with the right peple surrunding and nurturing them, any child can, and shuld flurish. Our visin is: New Zealand values the wellbeing f tamariki abve all else. Our purpse is: T ensure that all tamariki are in lving whānau and cmmunities where ranga tamariki can be realised. We ve intrduced a new way f ding things. A way f lking at the wrld that guides everything we d: Our cre utcmes Our cre utcmes are: - All children and yung peple are in lving families and cmmunities where they can be safe, strng, cnnected, and able t flurish - Imprved utcmes fr all children, especially tamariki and rangatahi Māri.
POSITION PURPOSE The rle supprts the Manager Gvernance t prvide advice t the Chief Executive and the Oranga Tamariki Leadership Team n gvernance and t manage and supprt gvernance prcesses t enable the effective and efficient peratin f Oranga Tamariki. The rle includes prviding peratinal supprt t the gvernance cmmittees/ bards f Oranga Tamariki, advising internally and t Ministers n appintments, identifying adjustments and imprvements t the gvernance system and prcess, and making cnnectins between gvernance cmmittees and the Leadership Team t ensure the gvernance system is effective. KEY ACCOUNTABILITIES Key Result area Key Accuntabilities Gvernance Advice - Prvide specialist advice n the verall gvernance framewrk, prcesses and peratins f Oranga Tamariki. - Prvide specialist advice n advisry bdies and cmmittees, including internal and Ministerial appintments. - Maintain versight f internal gvernance cmmittees and ther advisry bdies and cmmittees (internal and external). - Liaise acrss Oranga Tamariki t ensure plicies, delegatins and ther dcuments are aligned with the gvernance framewrk, prcesses and peratins. - Carry ut activity that supprts the health and integrity f the gvernance framewrk, prcesses and peratins. - Represent the team and Oranga Tamariki at internal and external meetings, as required. Gvernance Secretariat - Establish and maintain gvernance prcesses and dcumentatin fr gvernance cmmittees and bards. - Ensure infrmatin flws and sequencing f decisins acrss gvernance cmmittees is well managed. - Carry ut an efficient and effective secretariat functin t gvernance cmmittees and bards, that can include but is nt limited t: meeting administratin scheduling meetings, agenda, cllatin and distributin f papers, distributin f minutes, fllwing up actin pints. meeting attendance capturing key discussin pints, decisins and actin pints. planning and develpment frward wrk prgramme develpment, terms f reference, appintments, updating intranet cntent. supprt pint f cntact fr cmmittee matters, quality assurance. Relatinship Management - Build and maintain strng wrking relatinships with relevant teams, senir managers and advisrs acrss Oranga Tamariki t enable the prvisin f gvernance related advice. Psitin Descriptin Senir Advisr Gvernance Team 2
Key Result area Key Accuntabilities - Build and maintain strng wrking relatinships with peple acrss Oranga Tamariki t ensure gvernance prcesses are fllwed. - Build and maintain strng wrking relatinships with cmmittee members, particularly Chairs. Cntinuus Imprvement - Identify and implement imprvements t gvernance prcesses and systems. - Develp and cnduct evaluatins f the gvernance framewrk and cmmittees t ensure effectiveness and efficiency. Being part f the Oranga Tamariki team - Actively and psitively participate as a member f the team - Practively lk fr pprtunities t imprve the peratins f Oranga Tamariki - Frm time t time, yu may be required t perfrm ther reasnable duties as requested by yur manager - Cmply with and supprt all health and safety plicies, guidelines and initiatives - Ensure all incidents, injuries and near misses are reprted int ur H&S reprting tl - Cmply with all legislative and regulatry requirements, and reprt any breaches as sn as they becme knwn - Adhere t all Oranga Tamariki prcedures, plicies, guidelines, and standards f integrity and cnduct - Demnstrate a cmmitment t and respect fr the Treaty f Waitangi and incrprate these int yur wrk. Psitin Descriptin Senir Advisr Gvernance Team 3
KEY RELATIONSHIPS Internal - Chief Executive - Deputy Chief Executives - Chief Financial Officer - Senir managers acrss Oranga Tamariki - Leadership and Organisatinal Develpment Grup - Oranga Tamariki staff. External - Minister s Office - Central gvernance agencies, particularly the SSC and the Treasury - External cmmittee members - Ministry f Scial Develpment shared service prviders and equivalent rles. QUALIFICATIONS & EXPERIENCE Qualificatins - A tertiary qualificatin in a related area r equivalent peratinal experience is preferred. - A clean, current driver s licence is essential and a willingness t drive the Ministry s vehicles. Other requirements - Willingness t travel within New Zealand t fulfil the requirements f the rle Experience - Demnstrated experience in develping, leading and prviding advice n gvernance prcesses and appintments. - Experience prviding secretariat services and advice at a senir level. - Prvisin f advice and activity t carry ut appintments t bards r cmmittees internally and t Ministers. - Sund understanding f the crprate gvernance envirnment, particularly in the public sectr. - Experience fllwing gvernment prcesses and applying Cabinet framewrks. - Experience wrking acrss an rganisatin and influencing withut frmal authrity. - Managing multiple pieces f wrk with varied and cmpeting timeframes. Skills - Knwledge f gvernment prcesses relating t gvernance and appintments. - High level f integrity, prfessinalism and discretin. - Analytical skills with the ability t make sund and respected decisins. - Ability t effectively manage r escalate issues. Psitin Descriptin Senir Advisr Gvernance Team 4
- Ability t write t a high standard, apprpriate t the audience, including prf reading with a high level f accuracy. - Highly rganised, with the ability t manage multiple items while maintaining high level f attentin t detail. - Build and maintain relatinships acrss an rganisatin, using apprpriate style and methd t cmmunicate with thers. - Ability t design and implement pragmatic prcess design and imprvement. Psitin Descriptin Senir Advisr Gvernance Team 5