Emergency Management Alden Graybill, Recovery / Mitigation Division Manager, OEM
Our Mission To minimize the effects of all disasters and emergencies upon the people of Oklahoma through mitigation, preparedness, response and recovery programs.
Our Hazards Tornadoes/Straight-Line Winds
Our Hazards Flooding
Our Hazards Ice Storms
Our Hazards Blizzards/Snow Ice Storms Storms
Our Hazards Wildfire/Drought
Our Hazards Earthquakes? Oklahoma 2010 Earthquakes
Our Hazards Manmade Blizzards/Snow Ice Storms Storms
Our Organization OEM is under the Governor
Nationally... Oklahoma ranks 3 rd in Presidential Declarations since 1953
RESPONSE
All Disasters Are Local!!! OEM Provides Coordination and Support At the Scene and...
All Disasters Are Local!!!
Response In the NEW State Emergency Operations Center OEM serves as the Disaster POC for the Governor Provides a 24/7 Duty Officer Coordinates and Trains State Agency Liaison Officers Maintains the State EOC and Administers WebEOC
RECOVERY
Disasters in Oklahoma 78 Major Disaster Declarations 10 Emergency Declarations 88 Fire Management Assistance Grants 45 Gubernatorial Declarations
Since January 1, 2007 Individual Assistance: $140,087,280
Since January 1, 2007 Public Assistance: $926,734,44
Since January 1, 2007 Hazard Mitigation: $141,130,521
Major Disaster Declarations Since Jan. 1, 2007
MITIGATION
Mitigation OEM chairs an active State Hazard Mitigation Team which meets quarterly at the state capitol. The state utilizes all five federal mitigation programs: HMGP; PDM; FMA; SRL; AND, RFC
HM Projects Funded Through OEM Local HM Plans Property Acquisitions Drainage Projects Warning Systems Generators School Safe Rooms Individual Safe Rooms
Mitigation Since January 2007, OEM has administered over $80 million in federal Hazard Mitigation funds
PREPAREDNESS
Supporting our Customers Support 97 local emergency management programs with $2.0 million EMPG funding, annually.
Supporting our Customers Planning Assist locals with EOPs, Hazard Mitigation and Recovery plans Part of Interstate Emergency Response Support Plan
Supporting our Customers Training and Exercising
OKLAHOMA UNIQUE
Operation Haymaker/Hay Drop 1998 and 2007
Safe Room Rebate Program 1999 Since then: 23,819 Safe Rooms 91 School Safe Rooms
PA Meter Repair Program 2007
Shelter-in-a-Box 2009
Oklahoma Incident Resource Hotline Program 2011
More About Recovery
Local Information Drives Federal Support Incident
Robert T. Stafford Disaster Act Authorizes Federal Assistance To Supplement The Efforts Of State & Local Governments 44 CFR 2 CFR
Normal Sequence of Events Disaster Event Implementation Of Local Plan Damage Assessment Governor s Request Presidential Action Joint Field Office (JFO) Federal / State Agreement & then the real work begins
Damage Assessment Used To Determine Amount & Type Of Damages Caused By The Disaster Overall Impact To Community Requires A Team Of Local Experts Is Easiest When Local Officials Pre-Identify Team Members & Write An Action Plan Damages Must Exceed Threshold Send Damage Data To: www.oem.ok.gov (WebEOC) or call-asap: (405) 521-2481
Requesting Assistance First - Step Accomplish Preliminary Analysis Local Declaration Only Damage primarily To Individual Homes (IA) Damage To public Property (PA) Damage To Businesses (SBA) Damage To Agricultural Interest (County Agent)
Requesting Assistance Second-Step If Determined That Supplemental Assistance Is Required: A Local Disaster Must Be Declared Initiate Detailed Documentation To Explain & Describe The Scope & Magnitude Of The Disaster Event
Requesting Assistance Third-Step Contact Oklahoma Emergency Management (EOC) & OEM Area Rep Record Local Declaration With County Clerk & Provide EOC With Copy Plan For Arrival Of Joint State/FEMA Inspection Teams (IA, PA, SBA) To Verify Types Of Damages Keep Records Of Activities & Locate All Damaged Areas
Requesting Assistance Threshold Amounts Individual Assistance 25 Structures With Major Damage (SBA) No Set Threshold By FEMA Public Assistance Statewide - $1.39 Per Person County - $3.50 Per Person Fire Exceed The Annual State Fire Floor Cost
Major Disaster Any Natural Catastrophe Any Fire, Flood, Or Explosion - Regardless Of Cause Of Sufficient Severity & Magnitude To Warrant Supplemental Assistance
Emergency Any Event Determined By The President To Require Federal Assistance To: Save Lives & To Protect Property & Public Health & Safety Lessen Or Avert The Threat Of A Catastrophe
FEMA Role Assist States Evaluate Request, Advise The President Implement Assistance Programs Coordinate Activities Manage The Disaster Relief Funds
State Role Assist Local Governments Preliminary Damage Assessment Coordinate Assistance with State Agencies & local officials Process request of supplemental assistance
Governor s Request Must Certify: State Emergency Plan Has Been Implemented Disaster Response Beyond State Capabilities State / Local Resources Are Committed Compliance With Cost-Sharing Requirements Of The Stafford Act Must Include Preliminary Estimates Of Supplemental Federal Assistance Needed
Considerations Amount & Type Of Damages Available Resources Assistance From Other Federal Agencies Recent Disaster History Impact Extent & Type Of Insurance Imminent Threats Other Pertinent Factors
FEMA Region 6 Recommendation Based on Governor s Letter & Package Results Of Region s Review Of Joint Preliminary Damage Assessments Findings Of Severity & Magnitude
A Major Declaration May Include Individual Assistance Programs (IA) Public Assistance Programs (PA) Hazard Mitigation Assistance (HM)
PDA - Purpose Establish Dollar Estimate Of Damage Determine Impacts To The Community Document Local Response Resources Used Document State Response Resources Used Establish Federal Response Resources That Are Required
Damage Assessment For PDA s Used To Determine Amount & Type Of Damages Caused By The Disaster Overall Impact To Community Requires A Team Of Local Experts Is Easiest When Local Officials Pre-identify Team Members And Write An Action Plan Damages Must Exceed Threshold Provide Damage Data To Oklahoma OEM ASAP: (405) 521-2481
PDA - Sequence of Events Event Rapid Assessment By Local Officials Joint Assessment With State Officials FEMA Joint Assessment Governor s Declaration Request FEMA Evaluation Presidential Decision
PDA- Federal Responsibilities Provide Experienced Staff Brief Inspector Teams Provide Material & Resources Provide Cost Codes Prepare PDA Reports Determine Validity Of Damage
PDA- State Responsibilities Provide Inspectors / Schedule Inspections Identify Local Representatives Identify Problems Beyond State & Local Capability Determine Response Capability Request Joint PDA When Necessary Collect Data For The Governor s Request Collect Management Data
PDA- Local Responsibilities Provide Knowledgeable Person For The Team Identify & Map Damage Locations Distinguish Previous vs Current Disaster Damage Provide Rationale For Cost Estimates Provide Additional Relevant Information Provide Information On Impacts Of The Disaster Identify Mitigation Measures Identify PNP Facilities Conduct Needs Assessment
PDA - Issues Maintenance (Ownership) Responsibility Pre-Disaster Function Description Of Damage (i.e. Road Requiring Temp Wk.) Status Of Repair Work Alternate Routes History Of Damages Insurance Coverage Impact On The Communities
Joint Inspection Team Plan For: Individual Assistance (IA) Team Public Assistance (PA) Team Participating Agencies: Federal Representative SBA Representative For IA EHP Local Representative
Issues In Previous Disasters Improper Contracts & Unit Costs Insufficient Monitoring No Organized Response Poorly Documented Estimates Movement Of Non-Disaster Debris Continued
As well as Noncompetitive Bids Piggyback Contracts Reasonable Rate Failure To Comply With Environmental Or Historic Requirements
Individual Assistance Programs
What is Individual Assistance?Individual Assistance Identifies and supports response and recovery programs necessary to assist individuals and small businesses during a disaster.
State IA Program NO State program currently exists Coordination with Partners VOAD Takes JFO lead during FEMA declared disasters
What is Individual Assistance? OPERATIONS OF IAAddress Emergency Support Functions ESF 6 Mass Care, Human Services ESF 8 Human Services ESF 14 Long Term Recovery ESF 16 Donations/Volunteer Coordinate and Implement Damage Assessment for households and small businesses. Mediate local/tribal and federal resources and programs Individuals and Households (IHP) Other Needs Assistance (ONA) Crisis Counseling Disaster Unemployment Assistance D-SNAP Disaster Commodities
Sequence of Events best line of defense Voluntary Agencies Emergency Food, Shelter, Clothing Medical Needs Insurance Such as Homeowners, NFIP, etc. FEMA Housing Assistance (Not SBA Dependent) Applicants can receive more than one type of assistance 1. Temporary Housing Assistance 2. Repair Assistance 3. Replace Assistance 4. Permanent Housing Construction immediate and local a beginning to housing medical, dental, bereavement, child care FEMA/State Individual Household Program (IHP) Non-SBA Dependent Items SBA Income Evaluation (Repayment Capability) APPLY! WHY? SBA eligible SBA Referral For SBA Dependent items Real Property (owners) loans up to $200,000 Personal Property (owners & renters) loans up to $40,000. FEMA/State Other Needs Assistance (ONA) For those applicants who do not qualify for a SBA loan Personal Property Transportation Moving and Storage Group Flood Policy FEMA eligible recovery at its BEST! Unmet Needs Voluntary Agencies it s about the Community
IA - PDA Guidelines Overall Guidelines Destroyed - Total Loss Or Damage To Such An Extent That Repairs Are Not Economically Feasible. Any One Of The Following May Constitute A Status Of Destroyed: (Should Be Obvious) Structure Is Not Economically Feasible To Repair Structure Is Permanently Uninhabitable Complete Failures To Major Components Of Structure (e.g., Foundation, Walls, Roof) Unaffected Structure That Will Require Demolition As A Result Of The Disaster (e.g., Floodplain)
IA - PDA Guidelines Overall Guidelines - Continued Major - Major Damage Is When The Home Has Sustained Structural Or Significant Damages, Is Uninhabitable And Requires Extensive Repairs. Substantial Failures To Structural Elements Of The Residence (e.g., Walls, Floors, Foundation) Damage To The Structure That Exceeds The Disaster Housing Program Home Repair Grant maximum
IA - PDA Guidelines Overall Guidelines - Continued General Exterior Property Damage That Exceeds The Disaster Housing Program Home Repair Grant Maximum (E.G., Roads & Bridges, Wells, Earth Movement & Other Imminent Danger Situations.) Has More Than 50% Damage To Structure Damage That Will Take More Than 30 Days To Repair
Preparedness... to... Response The RESOURCES to assist in a disaster are dependant on the level of preparedness and resiliency the local community is equipped to handle. What is the Local Capacity? Identify Capabilities Determine Gaps
Response... to... Recovery The all-hazard Mass Care approach (sheltering and feeding needs addressed) Identify Emergency Assistance resources (medical, housing, etc) Conduct Damage Assessments (Local and Joint) Identify possible Donations and Volunteer activities (Logistics, Local VOAD, State VOAD
Recovery... to... Mitigation Long Term Recovery Housing (Temporary to Permanent) Disaster Case Management Disaster Case Management Identify Unmet Needs Advocate for the Survivor Rebuilding a Tax Base Identifying mitigation options
Recovery... to... Mitigation Small Business Recovery Community Recovery
Mitigation... to... Preparedness Identify how individuals and small businesses mitigate in their communities. Identify the unique populations and characteristics of each community. Senior Citizens Access and Functional Needs
Public Assistance
Public Assistance Supplemental Financial Assistance To State, Local Governments & Certain Private Non-Profit Organizations For Response & Recovery Activities Required As A Result Of A Disaster.
Factors Of Eligibility
Eligible Applicants State Local City / Town / Village Certain Private Non- Profit Organizations (PNP) Other State Political Subdivisions Native American Tribes and Tribal Organizations
Private Non-Profit Entities The Following Essential Service Facilities Are Eligible When Open To The General Public: Museums Community Centers Zoos Libraries Homeless Shelters Rehabilitation Facilities Workshops Senior Day Care Shelters
Disaster Event PDA Governor s Request Declaration Kickoff Meeting Submission of Request Applicants Briefing Formulation of Projects Project Review Approval Subgrantee Grantee Funding
PA Eligibility Must Haves If costs are incurred or an item of work is required: As a result of a Declared Event Work Is within Designated Disaster Area Work Is the Responsibility of the Applicant Not within the Authority of another Program It may be eligible
PA - PDA - Guidelines - Cat A Debris Removal Type - Amount, Spread & Density Distribution - How Dense Within Identified Area Affected Property - Farmland, Roads, Schools, Bridges, Public Property, Private Property, Etc. Affected Services - Transportation, Utilities Or Communications Removal Requirements - Special Equipment Local Response - Progress To This Point
Disaster Debris Types Household Hazardous Waste
Always Unusual Debris Issues Types Of Potential Disasters Estimated Quantities & Types Of Debris How It Will Be: Collected Stored Reduced Disposed
Debris Damage Assessment Assessment Must Provide Idea Of Severity & Magnitude So Decisions Can Be Made Immediate Priorities Short Term (Days) Initial Recovery (Weeks) Long Term Recovery (Months)
Sandbags
And Animal Carcass
Private Non-Profit Entities Other Facilities That Provide Health & Safety Services Of A Governmental Nature May Be Eligible: Examples Of Possible Eligibility Include Low-Income Housing, Alcohol & Drug Rehabilitation Centers, Programs For Battered Persons, Transportation To Medical Facilities & Food Programs Continued
Types Of Eligible Work Emergency Work (Cat A & B) Permanent Work (Cat C-G)
Emergency Work Cat B - EPM Cat A: Debris Removal Cat B: Emergency Protective Measures
Permanent Work Cat C: Road & Bridge Systems Cat D: Water Control Facilities Cat E: Public Buildings & Equipment Cat F: Public Utilities Cat G: Other (Parks, Recreation)
General Cost Eligibility Reasonable & Necessary Cost To Accomplish Eligible Work Complies With Federal, State & Local Laws & Regulations Insurance Proceeds, Salvage Value & Purchase Discounts Must Be Deducted
Eligible Permanent Work LIBRARY Repair, Restore Or Replace Damaged Facilities In Accordance With Regulations Restore To Pre-Disaster Design, Capacity And Function In Accordance With Applicable Codes & Standards LIBRARY The Work Must Be Required As A Result Of The Disaster May Include Cost Effective Hazard Mitigation Measures
Required Insurance Facilities For Which Applicants Receive Funding For Repair Or Replacement Are Required To Obtain & Maintain Insurance Coverage For The Type Of Peril (Flood, Earthquake, General) That Caused The Disaster Damage & In The Minimum Amount Of The Disaster Damage To The Facility
Types Of Projects SMALL PROJECTS LARGE PROJECTS IMPROVED PROJECTS
Small Project Or Large Project? Annually Updated By The CPI Value < $ 121,800>
Alternate Projects Funds Used For A Project Other Than Repair Of The Damaged Structure: Must Receive FEMA Prior Approval Require Environmental Assessment Based on FEMA Funding From Original Project Worksheet DAMAGED NEW WING HERE SCHOOL
Improved Projects With State Approval, The Applicant May Restore Pre- Disaster Function & Make Improvements (For Which The Applicant Is Financially Responsible)
Hazard Mitigation Scenario Pre-Disaster Disaster Damage Larger Culvert With Concrete Wing-Walls New Upstream Retention Pond
Public Service Announcement Keep Original Copies Of Insurance Policies & Other Documentation Of Loss Computation & Settlement
Floodplain Administrators
Floodplain Managers Things to consider Build partnerships with local EMs Sharing information early High water marks Damage Make HM opportunity recommendations to the community and EM.
Alden Graybill - 405.250.6063 Questions Questions