May 22, 2012 City Council Regular Meeting 7:00 p.m.

May 22, 2012 City Council Regular Meeting 7:00 p.m.

FYI

FUTURE CITY COUNCIL AGENDA ITEMS June, 2012 06/12/2012 06/26/2012 July, 2012 07/10/2012 07/24/2012 Special Council Meeting Regular Council Meeting o Proclamation Bicentennial of the War of 1812 o Update on Public Works Projects o Update on Hurricane Ike CDBG Grant Projects o Revisions to Pawn Shop Ordinance o Discussion and Direction Concerning Proposed Holiday Decorations for City Rights-of-Way o Approval of Pole Attachment Agreement with TNMP o Update on Recyclebank Program Special Council Meeting o Quarterly Financial and Investment Reports for 2 nd Fiscal Quarter Regular Council Meeting o Update on Public Works Projects o Update on Hurricane Ike CDBG Grant Projects o Public Hearing and First Reading of Highway 3 Overlay District Regulations Special Council Meeting Regular Council Meeting o Update on Public Works Projects o Update on Hurricane Ike CDBG Grant Projects Special Council Meeting o Quarterly Financial and Investment Reports for 3 rd Fiscal Quarter Regular Council Meeting o Update on Public Works Projects o Update on Hurricane Ike CDBG Grant Projects Future Agenda Items Page 1 of 3

August, 2012 08/14/2012 o Update on Galveston County Transit District o Update on Dickinson Bayou Watershed Steering Committee Meeting Special Council Meeting Regular Council Meeting o Update on Public Works Projects o Update on Hurricane Ike CDBG Grant Projects o FY 11-12 Second Budget Amendment 08/28/2012 Special Council Meeting o Briefing and Discussion Concerning Houston-Galveston Regional Plan for Sustainable Development Regular Council Meeting o Update on Public Works Projects o Update on Hurricane Ike CDBG Grant Projects September, 2012 09/11/2012 09/25/2012 Special Council Meeting Regular Council Meeting o Update on Public Works Projects o Update on Hurricane Ike CDBG Grant Projects Special Council Meeting Regular Council Meeting o Update on Public Works Projects o Update on Hurricane Ike CDBG Grant Projects o Update on Galveston County Transit District o Update on Dickinson Bayou Watershed Steering Committee Meeting Future Agenda Items Page 2 of 3

October, 2012 10/09/2012 Special Council Meeting Regular Council Meeting o Update on Public Works Projects o Update on Hurricane Ike CDBG Grant Projects 10/23/2012 Special Council Meeting o Quarterly Financial and Investment Reports for 4 th Fiscal Quarter Regular Council Meeting o Update on Public Works Projects o Update on Hurricane Ike CDBG Grant Projects November, 2012 11/13/2012 Special Council Meeting Regular Council Meeting o Update on Public Works Projects o Update on Hurricane Ike CDBG Grant Projects December, 2012 12/11/2012 Special Council Meeting Regular Council Meeting o Update on Public Works Projects o Update on Hurricane Ike CDBG Grant Projects o Update on Galveston County Transit District o Update on Dickinson Bayou Watershed Steering Committee Meeting Future Agenda Items Page 3 of 3

REGULAR COUNCIL MEETING

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City Council Meeting CALL TO ORDER Invocation Given by: Pledge of Allegiance Given by: Roll Call

CITY OF DICKINSON, TEXAS CITY COUNCIL MEETING ATTENDANCE LIST MEETING DATE: May 22, 2012 Regular Meeting MAYOR/COUNCIL PRESENT ABSENT MAYOR JULIE MASTERS POS. 1: COUNCILMAN CHARLES SUDERMAN POS. 2: COUNCILWOMAN MARY DUNBAUGH POS. 3: COUNCILMAN WALTER WILSON POS. 4: COUNCILMAN KERRY NEVES POS. 5: COUNCILMAN LOUIS DECKER POS. 6: COUNCILMAN WILLIAM KING MAKE NOTE ON RECORDING: THE FOLLOWING ALSO ARE IN ATTENDANCE: ATTORNEY, Loren B. Smith CITY ADMINISTRATOR, Julie M. Johnston CITY SECRETARY, Carolyn E. Anderson

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PROCLAMATIONS AND ANNOUNCEMENTS NOTES:

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PUBLIC COMMENTS NOTES:

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ITEM 4A NOTES:

Julie Masters, Mayor Charles Suderman Mary Dunbaugh Walter Wilson, Mayor Pro Tem MINUTES City of Dickinson CITY COUNCIL REGULAR MEETING Kerry Neves Louis Decker William H. King III Julie M. Johnston, City Administrator May 8, 2012 The Dickinson City Council met in a duly called and announced REGULAR MEETING on TUESDAY, May 8, 2012. The meeting was held in the City Council Chambers located at 4403 Highway 3, Dickinson, Galveston County, Texas, and was held for the purpose of considering the following items: ITEM 1.) CALL TO ORDER AND CERTIFICATION OF A QUORUM Invocation and Pledge of Allegiance Mayor Julie Masters called the meeting to order at 7:00 p.m. Building Official Kevin Byal gave the Invocation, and Councilman Wilson led the Pledge of Allegiance. City Secretary Carolyn Anderson called roll and certified a quorum. Council Members present were as follows: Mayor Julie Masters, Mayor Pro Tem Walter Wilson and Council Members Mary Dunbaugh, Kerry Neves, Louis Decker and William King. Councilman Charles Suderman was absent. Also present were City Attorney, Loren Smith, City Administrator Julie Johnston, Finance Director Bill Martin, Captain Melvin Mason, Public Works Director Kellis George, Building Official Kevin Byal, and Fire Marshal Norman Hicks. ITEM 2.) PROCLAMATIONS AND COUNCIL COMMENTS: The following proclamations were either read or presented: A. National Women s Health Week Proclamation Accepted by Linda Anderson of the Galveston County Health Department Council commented on the following topics: Welcome to everyone present and thanks for coming All mothers are a wonderful gift - Mother s Day May 23 rd Career Day at Middle School at 9:00 a.m. Relay for Life May 11 th VFW Crawfish Boil Shattered Dreams May 3 rd and 4 th in Dickinson and Manvel April 25 th National Crime Victims Week Great turnout Salute Nelda Crime investigation by Dickinson PD on abduction Great job to Kellis and Public Works Department Mental Health Month Bridge over Troubled Water in Pasadena May 8, 2012 Regular Council Minutes Page 1 of 7

Strawberry Festival last Saturday large crowd Consider Pee Wee Bowen band for future City events Drainage Cimarron Park backing up at Tanglebriar Night of Wine & Roses well attended and great success. Over $5,000 raised Early voting is May 14 th 25 th Election May 29 th Shattered Dreams thanks to all involved in filming Red White & Bayou Crawfish and Texas Music Festival is scheduled for May 19 th 11 a.m. 11 p.m. Friends of the Library book sale every other month on the second Saturday Keep Dickinson Beautiful Backyard Garden and Sacred Places tour on June 2 nd tickets $10 Congratulations to the winners of the for 7 th Annual Dickinson Public Library Annual Bookmark contest winners ITEM 3.) PUBLIC COMMENTS: At this time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, The City Council may not deliberate. Comments from the public should be limited to a maximum of three (3) minutes per individual speaker. There were no public comments. ITEM 4.) CONSENT AGENDA: CONSIDERATION AND POSSIBLE ACTION: The following items are considered routine by the City Council and will be enacted by one motion. There will not be a separate discussion on these items unless a Council member requests, in which event, the item will be removed from the consent agenda and discussed after the consent agenda. A. Approval of Minutes of Regular Council Meeting of April 24, 2012 B. Resolution Number 1258-2012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DICKINSON, TEXAS, APPROVING THE TERMS AND CONDITIONS OF A PARTICIPATING AGENCY AGREEMENT BY AND BETWEEN THE CITY OF DICKINSON, TEXAS, AND GALVESTON COUNTY COMMUNITY SUPERVISION AND CORRECTIONS DEPARTMENT FOR THE COMMUNITY SERVICE RESTITUTION PROGRAM; AUTHORIZING EXECUTION OF THE AGREEMENT BY THE MAYOR; AND PROVIDING AN EFFECTIVE DATE. Mayor Masters pulled Item B from the Consent Agenda and asked that it be taken up separately. Councilman King made a motion to approve Item A on the Consent Agenda. Councilman Dunbaugh seconded the motion. VOTE: 5 AYES (Dunbaugh, Wilson, Neves, Decker and King) May 8, 2012 Regular Council Meeting Minutes Page 2 of 7

0 NAYS MOTION PASSED. Council then took up Item B on the Consent Agenda. Kellis George, Public Works Director, addressed the questions of Council concerning Resolution Number 1258-2012. It was the consensus of Council to use community service workers Monday through Friday. Councilman Neves made a motion to approve the Resolution 1258-2012 with changes to the Agreement reflecting the use of community service workers Monday through Friday only. Councilman Decker seconded the motion. VOTE: 5 AYES (Dunbaugh, Wilson, Neves, Decker and King) 0 NAYS MOTION PASSED. OLD BUSINESS ITEM 5.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: City Hall/Library Project including the following items: A. Approve Purchase and Installation of External and Internal Signage from Smith Municipal Signs in an Amount Not to Exceed $3,147.85. Norman Hicks presented Council with the bid for external directional signage and internal signage as previously discussed with and identified by the Council. A discussion regarding the placement of the signage on the City property followed. Councilman Neves made a motion to approve the purchase and installation of external and internal signage from Smith Municipal Signs in an amount not to exceed $3,147.85. Councilman Decker seconded the motion. VOTE: 5 AYES (Dunbaugh, Wilson, Neves, Decker and King) 0 NAYS MOTION PASSED. B. Approve Purchase and Installation of Additional Wireless Microphones for Council Chambers from Audio Visual Technologies Group in an Amount Not to Exceed $8,110.66. Mr. Hicks presented Council with an outline of the proposal for the additional wireless microphones. May 8, 2012 Regular Council Meeting Minutes Page 3 of 7

After discussion, Councilman King made a motion to approve the purchase and installation of additional wireless microphones for Council Chambers from Audio Visual Technologies Group in an amount not to exceed $8,110.66. Councilwoman Dunbaugh seconded the motion. VOTE: 3 AYES (Dunbaugh, Neves, and King) 2 NAYS (Decker and Wilson) MOTION PASSED. ITEM 6.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: Update on Public Works Projects A. Tropical Gardens Flood and Drainage Project B. Deats Road Reconstruction Project (Galveston County Bond Project) C. Hughes Road Reconstruction Project (Galveston County Bond Project) Public Works Director Kellis George presented Council with an update on the different Public Works projects. Councilman Neves requested that Items 11 and 9 be taken up at this time. NEW BUSINESS ITEM 11.) PRESENTATION AND DISCUSSION CONCERNING: New Recyclebank Program Being Offered through Waste Management. Thane Harrison of Waste Management introduced Gillian Taddune with the Recyclebank program. Ms. Taddune made a presentation outlining how the Recyclebank program works and how the program would be beneficial for the citizens. Following the presentation, Ms. Taddune addressed the questions from Council. There being no further discussion, it was the consensus of the Council for Waste Management to proceed with working with staff in developing a proposal for the Council to consider at a later meeting. OLD BUSINESS (con t) ITEM 9.) DISCUSSION AND DIRECTION CONCERNING: Revised Highway 3 Overlay District Regulations. Building Official Kevin Byal made a presentation outlining the revisions made to the proposed Highway 3 Overlay District regulations. Each of the items that were identified by the Council during the joint meeting in March has been addressed in the revised regulations provided in the Council packet. Council commended Planning and Zoning Commission Chairman R. G. Reeder, City Administrator Julie Johnston, and Building Official Kevin May 8, 2012 Regular Council Meeting Minutes Page 4 of 7

Byal, along with the consultant, for their work on the project. Chairman Reeder, Ms. Johnston, and Mr. Byal addressed questions from Council. City Administrator Julie Johnston requested direction from Council concerning any additional issues that Council would like for the Planning and Zoning Commission to address and, unless there are additional issues to be addressed, would like direction from Council allowing the Planning and Zoning Commission to begin the formal process for the zoning text change. Ms. Johnston indicated that the regulations will go through the standard zoning text amendment process, with public hearings before the Planning and Zoning Commission and the City Council. It was the consensus of the Council for the Planning and Zoning Commission to proceed with the formal zoning text amendment process using the revised regulations provided in the Council packet. ITEM 7.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: Update on Hurricane Ike CDBG Grant Projects. City Administrator Julie Johnston presented Council with an update on the Hurricane Ike CDBG Grant Projects. ITEM 8.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: Update on Activities of Dickinson Economic Development Corporation. City Administrator Johnston presented Council with an update on the activities of the Dickinson Economic Development Corporation. ITEM 10.) BRIEFING, DISCUSSION AND DIRECTION CONCERNING: Vegetative Screening Regulations. Draft Building Official Kevin Byal presented Council with draft vegetative screening regulations. Mr. Byal addressed the questions and concerns of Council. Council requested that additional language be included that: (1) addresses existing vegetative screening, (2) requires both a fence and vegetative screening, (3) and requires a developer to use an existing fence if there is one on the abutting residentially-zoned property. Mr. Byal asked Council for direction concerning businesses who store equipment and the proposed requirements for mandatory fencing. City Administrator Julie Johnston recommended that that the fencing specifications be addressed as a future agenda item for further review. Ms. Johnston indicated that the revisions will be made and the revised regulations will be brought back to the Council for consideration at the next Council meeting. NEW BUSINESS (con t) ITEM 12.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: Resolution Number 1259-2012 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DICKINSON, TEXAS, APPROVING AN AGREEMENT FOR May 8, 2012 Regular Council Meeting Minutes Page 5 of 7

PROFESSIONAL ENGINEERING SERVICES BY AND BETWEEN THE CITY OF DICKINSON, TEXAS AND PATE ENGINEERS, INC; PROVIDING FOR INCORPORATION OF PREMISES; AUTHORIZING EXECUTION OF THE AGREEMENT BY THE MAYOR; AND PROVIDING AN EFFECTIVE DATE. Councilman Dunbaugh made a motion to approve Resolution Number 1259-2012. Councilman Neves seconded the motion. VOTE: 5 AYES (Dunbaugh, Wilson, Neves, Decker and King) 0 NAYS MOTION PASSED. ITEM 13.) EXECUTIVE SESSION: The City Council will now hold a closed executive meeting pursuant to the provision of Chapter 551, Government Code, Vernon s Texas Codes annotated, in accordance with the authority contained in: A. Section 551.074 Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of the City Administrator. Mayor Masters recessed the meeting into Executive Session at 8:55 p.m. ITEM 14.) RECONVENE Mayor Masters reconvened the meeting at 9:02 p.m. ITEM 15.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: Matters discussed in Executive Session. ITEM 16.) ADJOURN Council took no action on matters discussed in Executive Session. Councilman Wilson made a motion to adjourn the meeting at 9:02 p.m. Councilman Dunbaugh seconded the motion. VOTE: 5 AYES (Dunbaugh, Wilson, Neves, Decker and King) 0 NAYS MOTION PASSED. May 8, 2012 Regular Council Meeting Minutes Page 6 of 7

PASSED, APPROVED AND ADOPTED this the 22nd day of May, 2012. ATTEST: Julie Masters, Mayor Carolyn E. Anderson, City Secretary May 8, 2012 Regular Council Meeting Minutes Page 7 of 7

ITEM 4B NOTES:

ITEM 4C NOTES:

ITEM 4D NOTES:

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ITEM 5A NOTES:

ITEM 5B NOTES:

ITEM 5C NOTES:

ITEM 5D NOTES:

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ITEM 6 NOTES:

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ITEM 7 NOTES:

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ITEM 8 NOTES:

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TAB 12

ADJOURN TIME: MOTION: SECOND: VOTE