HALF CENT SALES TAX CORPORATION MEETING 3. Request that the Half Cent Sales Tax Board consider authorizing funding for a contract for design services for the Legacy Trails project to C.T. Brannon Corporation in the amount of $487,565.00 4. Report on the status of Half Cent Projects, and the Half Cent 10-year Capital Improvement Projects Forecast. 5. Adjourn. ************************************* CERTIFICATE OF POSTING This is to certify that on 5 January, 2017 at 3:19p.m., the above notice of meeting was posted @ City Hall. TUESDAY, JANUARY 10, 2017 4:00 PM TYLER DEVELOPMENT CENTER LARGE CONFERENCE ROOM 423 W. FERGUSON TYLER, TEXAS ************************************* CERTIFICATE OF POSTING This is to certify that on 5 January, 2017 at 4:00 p.m., the above notice of meeting was posted @ Tyler Development Center. ************************************* AMERICANS WITH DISABILITIES ACT NOTICE The City of Tyler wants to ensure that Half Cent Sales Tax Board Meetings are accessible to persons with disabilities. If any individual needs special assistance or accommodations in order to attend this meeting, please contact, Carter Delleney at 903-531-1126 in advance so that accommodations can be made. ************************************* Please call (903) 531-1126 if you need assistance with interpretation or translation for this City meeting. Si usted necesita ayuda con la interpretación o traducción de cualquier material en este sitio o en una reunión pública de la Ciudad de Tyler por favor llame al (903) 531-1126. AGENDA 1. Call meeting to order and establish a quorum. 2. Consider approval of Minutes: December 13, 2016.
MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF THE TYLER HALF CENT SALES TAX CORPORATION, INC. CITY OF TYLER, TEXAS DECEMBER 13, 2016 A meeting of the Board of Directors of the Tyler One-Half Cent (½ ) Sales Tax Corporation, Inc. was held on Tuesday, December 13, 2016 at 4:00 p.m. in the large conference room of the Tyler Development Center, 423 W. Ferguson, Tyler, Texas, with the following persons in attendance (unless noted otherwise): Board of Directors: City Engineer: City Manager: Administrative Assistant to Traffic & Engineering Department: Project Engineer: City Council Member: Managing Director of Parks and Tourism: Director of Utilities and Public Works: Chief Financial Officer: Senior Assistant City Attorney: Fitzpatrick Architects: Mark Whatley Chris Simons Jason Trimble Brian Brandt Ralph Caraway (Absent) Eloyce Green (Absent) Carter Delleney Edward Broussard Samuel Brady Kyle Dykes Don Warren Stephanie Franklin Greg Morgan Keidric Trimble Sharon Roberts Chad Humphries 1. PUBLIC MEETING OPENED Chairman, Mark Whatley established a quorum. 2. APPROVAL OF MINUTES November 8, 2016 On motion by Corporate Member Jason Trimble, seconded Corporation Member Brian Brandt, and carried unanimously, the Tyler One-Half Cent (½ ) Sales Tax Board approved the minutes of the November 8, 2016 meeting. PRESENTATION BY STEPHANIE FRANKLIN Managing Director of Parks and Tourism Stephanie Franklin presented to the Board about the proposed partial funding for City of Tyler Bid No 16-069 for TCMC Commercial IP to renovate Bergfeld Park. This Page 1 of 3
presentation included the history of the park, the ongoing effort to renovate the park, and how different phases of the renovation have been financed. City Council Member Don Warren presented to the board about the fundraising effort to raise community funds for the renovation of Bergfeld Park. On request by Chairman Mark Whatley, City Engineer Carter Delleney presented to the Board on the City of Tyler Half Cent Sales Tax Fund 231 Ten Year Forecast. This presentation included how this proposed Bergfeld Park Renovation can be accommodated without delaying any current Tyler One-Half Cent (½ ) Sales Tax Board commitment. 3. PARTIAL FUNDING FOR CITY OF TYLER BID NO 16-069 FOR TCMC COMMERCIAL IP TO RENOVATE BERGFELD PARK On Motion by Corporation Member Chris Simons, seconded by Corporation Member Jason Trimble and carried by 100% of the vote, the Tyler One-Half Cent (½ ) Sales Tax Board approved authorizing partial funding for City of Tyler Bid No. 16-069 for TCMC Commercial IP to furnish all necessary materials, equipment, superintendence, and labor Bergfeld Park Renovations for an amount not to exceed $987,000. 4. FINAL ACCEPTANCE AND RELEASE OF RETAINAGE FOR THE GLASS RECREATION PARKING EXPANSION PROJECT. On Motion by Corporation Member Brian Brandt, seconded by Corporation Member Jason Trimble and carried by 100% of the vote, the Tyler One-Half Cent (½ ) Sales Tax Board approved the final acceptance and release of retainage in the amount of $17,034.02 for a final contract amount of $173,740.25 to L&L Asphalt Corporation for the Glass Recreation Parking Expansion project. PRESENTATION BY CARTER DELLENEY City Engineer Carter Delleney presented to the Board on the proposed contract for design and construction services for the South Fleishel Avenue storm water line replacement project specifically and on all the Tyler One-Half Cent (½ ) Sales Tax Board drainage projects more broadly. 5. CONTRACT FOR DESIGN AND CONSTRUCTION SERVICES FOR THE SOUTH FLEISHEL AVENUE STORM WATER LINE REPLACEMENT PROJECT Page 2 of 3
On Motion by Corporation Member Chris Simons seconded by Corporation Member Jason Trimble and carried by 100% of the vote, the Tyler One-Half Cent (½ ) Sales Tax Board approved authorizing funding for a contract for design and construction services for the South Fleishel Avenue storm water line replacement project to Elledge Engineering Corporation in the amount of $158,000.00. 6. ADJOURNMENT Meeting was adjourned at 4:50 pm. Page 3 of 3
CITY OF TYLER ONE-HALF CENT SALES TAX BOARD COMMUNICATION Date: January 10, 2017 Subject: Request that the Half Cent Sales Tax Board consider authorizing funding for a contract for design services for the Legacy Trails project to C.T. Brannon Corporation in the amount of $487,565.00. Page: 1 of 1 Item Reference: April 14, 2015 On December 9, 2015 Council approved a Resolution committing funds to the Legacy Trails project as part of 2015 Transportation Alternatives Program (TAP) grant application process. The City subsequently was awarded a TAP grant for up to $3,520,840, which is estimated to be 71% of the total construction and TxDOT administration cost. On September 9, 2016 the City Manager and Mayor executed an Advanced Funding Agreement (AFA) with TxDOT establishing the conditions for design and construction of the project. Upon publicly advertising a Request for Qualifications (RFQ) staff received seven (7) Statements of Qualifications (SOQ) on November 16, 2016. As advertised in the RFQ, a selection committee (3 staff, 1 Park Board member) evaluated and scored each SOQ based on criteria prescribed in the RFQ. The following were the top three ranked firms from the scoring process. 1. Halff Associates 2. The C.T. Brannon Corporation 3. KSA On December 9, 2016 City Council elected to enter negotiations with C.T. Brannon Corporation, citing their past involvement on this trail system as a benefit, and the fact that their corporate headquarters are local. RECOMMENDATION: It is recommended that the Half Cent Sales Tax Board authorize funding for a contract for design services for the Legacy Trails project to C.T. Brannon Corporation in the amount of $487,565.00. ATTACHMENTS: 1. Scope of Services 2. Map of location Drafted/Recommended By: Carter Delleney, P.E. City Engineer