WHS Risk Assessment and Control Form Science on the Road, CSU Albury-Wodonga Wednesday 2 & Thursday 3 November 2016 Step 1: Who has conducted the Risk Assessment Risk Assessment completed by (name): Geoff Gardner Signature: Date: 11/10/16 Step 4: Documentation and initial approval Authorised by (name): Catherine Beehag Signature: Date: 11/10/16 For additional information refer to the OHS Risk Assessment and Control Procedure, the OHS Risk Rating Procedure and the Hierarchy of Risk Controls. Step 2: Identify the activity Faculty/School/Unit: Student Recruitment Unit in conjunction with the Australian Museum Describe the activity: This event will involve visits to the Albury-Wodonga campus by approximately 400 primary school students and 400 high school students between 9am -3pm on Wednesday 2 and Thursday 3 November 2016. The Australian Museum Science Festival Outreach program allows primary and high school students from the Riverina to participate in presentations and workshops on campus, speak to lecturers and current students about the wonders of Science. Staff present will include CSU staff and student volunteers and Australian Museum staff. Location Describe the location: Students will be participating in activities in the following buildings: Gums Café, Learning Commons and buildings 751, 754. Majority of students and their teachers will arrive by buses hired by the schools. The buses will drop students off in the designated drop-off zone in P2. Schools will be greeted by CSU/AM volunteers or Staff, and then escorted to their first room as a group. At the end of the day, students will board the buses in P2. Buses will layover in P2 for the duration of the event. Who may be at risk by the activity? All staff and visitors. All groups of students will be supervised while moving between venues. Additional security guards have been hired to patrol the campus during the event & assist with traffic control. Additional cleaners have been scheduled on during the event. Page 1 of 7
Steps 3: Identify the hazards, risks, and rate the risks 1. An activity may be divided into tasks. For each task identify the hazards and associated risks. 2. List existing risk controls and determine a risk rating using the Charles Sturt University Risk Rating Procedure. 3. Additional risk controls may be required to achieve an acceptable level of risk. Re-rate the risk if additional risk controls used. Add additional lines if required Tasks Hazards Associated risks Existing risk controls Risk rating with existing controls Risk Controls Risk Rating with additional controls (Apply the hierarchy of C L R risk controls) C L R Slips, trips and falls Visitors may suffer injuries if they slip on polished floor surfaces, or trip on uneven surfaces Car park & road surfaces maintained as even as possible Mats at entrances to stop rain being carried in!! 1 3 Additional cleaners used in all heavy use areas Surfaces to be inspected in pre-event site visits!! - 4 No storage in corridors No trailing electrical leads/cables Cleaners to immediately mop up liquid spillages Working at height Staff or contractors could sustain injuries if they fell from a height Appropriate commercial step ladder in use Contractors are aware they are responsible for using ladders safely!!! + 2 Put in place system of checking the condition of step ladder Consider implications of working at heights for any future events!! - 4 Crossing roads throughout campus Distraction from peers, unfamiliar surrounds, cars using roads Pedestrian crossings, low traffic volume 15 KPH speed limit!! + 3 Use of event marshals to ensure students are directed to locations safely and effectively!! - 4 Security guards on site to assist with traffic control. Page 2 of 7
Tasks Hazards Associated risks Existing risk controls Risk rating with existing controls Risk Controls Risk Rating with additional controls (Apply the hierarchy of C L R risk controls) C L R Vehicle movement Pedestrians could suffer serious injury if struck by cars entering/leaving car park or on campus roads Damage to cars/buses Entrance to car park clearly marked Parking controlled by marshals in high visibility vests!!! + 2 Additional car park signs to be erected Additional marshals to direct traffic and pedestrians!!! - 3 Car park is well lit 15 KPH speed limit Bus collection areas will be equipped with clear signage and staff coordination Prevention of lost students Whilst students are moving around there is the possibility for students to become separated from the main activities Lost students Visitors at age to take own responsibility, with staff supervision of primary school students! - 5 Use of security guards provided by the university Security have a list of key contacts of event staff Security have a briefing session to increase awareness of issues! -- 6 Provision of first aid services With the influx of additional people to the campus, there is the possibility of minor and major injuries occurring, and existing first aid services not being able to provide adequate assistance All security staff are trained in First Aid!! - 4 Undercover and cool areas made available for students Ensuring connect have sufficient availability of food and cold beverages and all vending machines are well stocked.!! -- 5 Weather variability There is a possibility of increased hazards due to weather extremes Visiting students may suffer from heat stress if they remain outside in extreme heat Visiting students may suffer from cold stress if they remain outside in raining conditions Staff supervising school students need to ensure that visitors are kept in cool/dry conditions!! + 3 Undercover and cool areas made available for students Ensuring connect have sufficient availability of food and cold beverages as well as vending machines are well stocked.! - 5 Page 3 of 7
Tasks Hazards Associated risks Existing risk controls Risk rating with existing controls Risk Controls Risk Rating with additional controls (Apply the hierarchy of C L R risk controls) C L R Stored Equipment Users could be injured by collapsing stocks Contractors aware that they must stack chairs and tables carefully so they do not collapse!! - 4 No further action required!! - 4 Manual Handling Users may suffer back pain if they try to lift objects that are too heavy or awkward Trolleys available to move heavy and awkward equipment and users aware of their location!! - 4 No further action required!! - 4 Hangings, drapes, inflatables used for decoration May be flammable and obscure exit signs Must be flame retardant Must not be hung where they obscure exit signs! - 5 No further action required! - 5 Fire Staff and public may suffer serious injuries from smoke inhalation, burns and structural collapse Constant fire checks to ensure all control measures in fire risk assessment are in place!!!! - 2 No further action required!!!! - 2 * C = consequence L = likelihood R = risk rating from the UWS Risk Rating Procedure on the following page. Page 4 of 7
Step 5: Implement the risk controls Indicate briefly what risk control was implemented, when and by whom. Add more lines if required. Risk control: Slips, trips and falls Date: Implemented by: Capital Works & Facilities Risk control: Working at height Date: Implemented by: Office of Student Recruitment Risk control: Crossing roads through campus Date: Implemented by: Capital Works & Facilities Risk control: Vehicle movement Date: Implemented by: Capital Works & Facilities Risk control: Prevention of lost students Date: Implemented by: Capital Works & Facilities Risk control: Provision of first aid services Date: Implemented by: Capital Works & Facilities Risk control: Weather variability Date: Implemented by: Office of Student Recruitment Risk control: Stored equipment Date: Implemented by: Office of Student Recruitment Risk control: Manual handling Date: Implemented by: Office of Student Recruitment Risk control: Hangings, drapes, inflatables etc. used for decoration Date: Implemented by: Office of Student Recruitment Risk control: Fire Date: Implemented by: Capital Works & Facilities Page 5 of 7
CONSEQUENCES Risk Assessment Table Fatality or permanent disability damage over $50,000!!!! Long term illness or serious injury damage between $5,000 and $50,000!!! Medical attention and days off work damage between $500 and $5,000!! First aid needed damage under $500! Very likely Could happen at any time ++ LIKELIHOOD Likely Could happen at some time + Unlikely Could happen but very rarely - Very Unlikely Could happen but probably never will -- 1 1 2 3 1 2 3 4 2 3 4 5 3 4 5 6 1 & 2 Top Priority Isolate the hazard immediately. Must fix the cause(s) immediately 3 & 4 Medium Priority Isolate the hazard as soon as practicable. Must fix the cause(s) within 1 month. Regularly monitor the cause(s) and hazard until rectified. 5 & 6 Low Priority Must fix the cause(s) when time and resources permit, but within 3 months. Regularly monitor the cause(s) and hazard until rectified. Page 6 of 7
Hierarchy of Risk Controls All hazards that have been assessed should be dealt with in order of priority in one or more of the following ways: E Eliminate the hazard remove it from the workplace altogether S Substitute the hazard substitute a substance, method or material to reduce the risk or the hazard Isolate or enclose the hazard separate the hazard from the workplace - Chemical store room, or laboratory kept locked except to an authorised person I - Lock out procedures on faulty equipment - Appropriate guarding for machinery C Engineering controls modify existing machinery or plant or purchase different machinery or plant Administrative Procedures develop work methods to reduce the conditions of risk - Written Safe Operating Procedures A - Job rotation to restrict hours worked on difficult jobs - Staff trained in the correct operating procedures Personal Protective Equipment (PPE) this should only be used as a last resort to deal with the hazard, where the hazard cannot be removed or reduced by any other means P - Handling of chemicals gloves, safety glasses, aprons - Protecting eyes from flying particles - Protecting feet safety boots Finding solutions to hazards may involve: A. Assessment of the hazard by other CSU stakeholders e.g. Capital Works & Facilities, IT, or other Departments if the solution is outside your responsibility. B. Giving consideration to make procedural changes both in-house and/or with other CSU stakeholders. C. Making changes to work practice or behaviour. Page 7 of 7