VIDARBHA ZONE CORPORATE SERVICES DEPARTMENT

VIDARBHA ZONE CORPORATE SERVICES DEPARTMENT NOTICE FOR EMPANELMENT OF PROFESSIONALS AND CONTRACTORS UNDER DIFFERENT CATEGORIES FOR THE PERIOD 1 July, 2015 TO 30 June, 2018 Bank of India, Vidarbha Zone invites applications from professionals such as Architects, Valuers, Contractors, Suppliers, Vendors and experienced firms/personnel having sound technical knowledge, experience and financial capacity for undertaking different new/repair/maintenance etc works in Vidarbha Zone. The categories are as under: - 1. Civil Works 2. Electrical Works 3. Architects 4. Supply and installation of EPABX system, intercom, telephone instrument/wiring 5. Water Proofing Works 6. Plumbing Works 7. Painting Works 8. Steel Furniture/Computer Furniture Suppliers 9. Flex Material Board 10. Suppliers of Stationary/Computer Stationary 11. Printers 12. Scrap dealers (Old papers/ Furniture/ Battery) 13. Air-Conditioner/ Repair/ Maintenance Contractors 14. Pest Control 15. Book Binding 16. Interior Furnishing/ Carpentry/ decorating 17. Courier Service The Contract works would be as under: 1. Repairs and renovations of bank owned property including civil/ electrical/plumbing/carpentry. 2. Interior furnishing works including carpentary work, electrification works, cabling, earthing UPS and computer wiring works. 3. Electrical works including AC works and Lan cabling work etc. Professional would be classified in three categories: 1. Architects : Architects will visit site, take measurements, certify area and issue certificate, prepare the layout and on approval submit the financial estimates with specification in accordance with guidelines issued by bank. They will prepare tenders and assist in evaluation of tenders and will supervise the work personally. The architect will clarify any doubts raised regarding tender documents/specification of the work etc. They will verify the quantities and specifications of materials used as per tender and recommend the bills 2. Valuers : Valuers will be responsible for conducting personal inspection of properties and for giving fair valuation reports after ascertaining market rates on bank s prescribed format. The valuers should submit valuation as per market rates, get rates and distress value of the property. He will certify the accessibility of the property. The Contractors should have minimum five years experience in the respective field and should have executed minimum two projects of similar nature and of 80% of the maximum value in the applied category during the last three years to the satisfaction of the client/customer. The average turn over

of the Contractors should be minimum three times of the maximum value in the applied category during the last three years. Interested Architects/Valuers/Contractors/ Suppliers/ Vendors should furnish details in the prescribed forms which are available on Bank s corporate website and Corporate Services Department of Bank of India, Vidarbha Zonal Office at the cost of (non-refundable) Rs.1500/- per application payable by Pay order/dd in favour of Bank of India at the following address up to 10/06/2015 along with details of projects/contracts handled during the last 3 (Three) years and project/contracts on hand, indicating name of clients, value of work/order etc. Existing empanelled professionals and contractors are also required to apply afresh. BANK OF INDIA Corporate Services Department Vidarbha Zone, Bank of India Building 2 Floor, S.V.Patel Marg, Kingsway Nagpur 440001 office. Last date for receipt of application along with the documents is 10.06.2015 at the above Application form for empanelment shall be submitted in sealed envelope super scribing Application for empanelment as. The application shall be submitted strictly in the prescribed format along with the supporting documents. The application shall be signed by the person/s on behalf of the organisation having necessary Authority to do so. Each page of the application shall be signed and copy of Board Resolution / Memorandum of Association (whatever applicable) shall be furnished along with application. The various categories of Architects/ consultants/contractors proposed to be empanelled shall be, as per enclosed chart. The firm must have suitable experience in the field and shall have executed projects for aggregate value which should be minimum three times of the maximum value applied category during last 3 years. The empanelled valuers for Land/Building & Plant & Machinery will be paid as per the rates approved by the Bank from time to time. TDS & Service tax as per rates applicable. No other charges will be paid like travelling, halting etc. The present maximum rates are as under. Limits upto Rates approved Rs 5 lacs 2.00 % of the value(min Rs 1,000/-) Above Rs 5 lacs upto Rs 25 lacs 2.75 % of the value(min Rs 2,500/-) Above Rs 25 lacs 2.50% of the value(min Rs 6250/- Max Rs 15,000) The above rates are indicative. The bank is free to quote for the rates from the empanelled valuers before assigning the job. The empanelment will be for area under Vidarbha Zone, presently covering the branches in the District of Wardha, Chandrapur, Akola, Amravati, Buldana, Washim, Yavatmal. This advertisement is only for short listing of the Professionals & Contractors for the purpose of empanelment. The empanelment will be at the sole discretion of the competent authority of the Bank and will not give any legal rights to the Applicants for empanelment. Bank of India reserves the right to accept or reject any or all Applications without assigning any reason thereof. Date: May 26, 2015 ZONAL MANAGER

Sr. No. List of categories of contractors Trade Category 1 Civil work Project costing up to Rs. 5 lacs Project costing Rs. 5 lacs to 20 lacs Project costing Rs. 20 lacs to 50 lacs 2 Furnishing work Project costing up to Rs. 5 lacs Project costing Rs. 5 lacs to 20 lacs Project costing Rs. 20 lacs to 50 lacs Project costing Rs. 50 lacs & above 3 Rehabilitation work Project costing up to Rs. 20 lacs Project costing Rs. 20 lacs to 70 lacs 4 Electrical Work Project costing up to Rs. 2 lacs Project costing Rs. 2 lacs to 5 lacs Project costing Rs. 5 lacs to 20 lacs 5 Air conditioner repairers/ maintenance contractors 6 Telephone fax suppliers and repairers 7 Readymade wooden/steel furniture suppliers Need to provide certified true copy of qualifications and registration with statutory authorities along with details of experience of last 5 years. Need to provide certified true copy of qualifications and registration with statutory authorities along with details of experience of last 5 years. Need to provide certified true copy of qualifications and registration with statutory authorities along with details of experience of last 5 years. 8 Structural consultants Need to provide certified true copy of qualifications and registration with statutory authorities along with details of experience of last 5 years. 9 Home appliances suppliers Need to provide certified true copy of qualifications and registration with statutory authorities along with details of experience of last 5 years. The applicant is required to tick the category applying for. The contractors who intend to apply for more than one category have to apply for each category using separate application form and fee.

GUIDELINES FOR SUBMISSION OF APPLICATION FORM FOR EMPANELMENT OF CONTRACTORS 1. Application form for empanelment shall be submitted in sealed envelope super scribing Application for Empanelment as Architect/Valuer/Contractors/Suppliers/Vendors 2. The application shall be submitted strictly in the format as mentioned along with the supporting documents. 3. The application shall be signed by the person/s on behalf of the organization having necessary Authority/Power of Attorney to do so. Each page of the application shall be signed and copy of Power of Attorney/Memorandum of association (Wherever applicable) shall be furnished along with application. 4. If the space in proforma is insufficient for furnishing full details, such information may be supplemented on separate sheet stating therein the part of proforma and serial number. Separate sheets may be used for each part of application. While filling up the application with regard to list of important projects completed or on hand the applicant shall only include major works handled by the firm. 5. The ability and competence of the applicant to render required services within the specified time frame will be a major factor while deciding the empanelment of contractors. 6. The various categories of contractors proposed to be empanelled shall be as per enclosed chart. The detailed eligibility criteria are given on page 1 of the format. However Bank reserves the right to enhance the criteria in case of more number of applications in a given category. 7. The applicant should ensure that the application is hand delivered at the given address within prescribed date and time as mentioned in the advertisement. The application shall also be accepted by post/ courier. 8. Application containing false and /or incomplete information is liable for rejection. 9. The applicant should enclosed draft (non refundable) for Rs. 1500/- in favour of Bank of India, and payable at Nagpur. 10. The bank reserves right to accept or reject any or all the application without assigning any reasons whatsoever and decision of the Bank in regard to selection of Contractors/Architects/Valuers/Supplier/Vendors shall be final. 11. Last date and time to accept the application is 10.06.2015, during office hours.

The Zonal Manager Bank of India Vidarbha Zonal Office Corporate Services Department 2 Floor, S.V. Patel Marg Kingsway, Nagpur-440001 Ref : Application for empanelment of Contractors/Architects/Valuers/Supplier/Vendors Dear Sir, I/we have read and understood the instructions and the Terms & Conditions mentioned in the application form. I/we do hereby declare that the information furnished in the application and supplementary sheets are correct to the best of my knowledge and belief. I/we authorize Bank to approach our clients to verify the facts submitted by us. Signature of applicant with seal Name : Designation : Address : Place: Date:

Information to be furnished by the applicants 1 Name of the Organisation 2 Address with Telephone no. and e-mail Postal address Telephone Nos. Address if any E-mail address 3 Year of establishment 4 Status of the firm (enclose copy) Proprietorship/partnership/limited Trust/any other (please specify) 5 Name of Directors/Partners/Proprietor i) 6 Name and address of Bankers i) ii) iii) ii) iii) iv) 7 Name of 3 projects of value not less than 80% of the upper value of the applied category executed during last three years by the firm. (Details to be furnished in proforma 1) 8 Important major projects on which the firm is engaged at present and their estimated cost, stage of work viz. planning and construction, the full address of clients shall be indicated against each 9 If you are registered in Panel of other Organisation/Statutory bodies such CPWD, PWD, MES, Banks etc. furnish their name, Category and date of registration. i) ii) iii) i) ii) i) ii) iii)

Form No. 1 (For Architects/ Valuers) Empanelment of Architects/Valuers: S No 1. Name of the consultant/ Organisation 2. Address of the Registered Office (please mention the Telephone no. of Office/ residence, Mobile no., fax and Email address if any) 3 Particulars of administrative and Branch Office, if any (please mention the Telephone, fax and Email address if any) 4 Constitution (Indicate whether Proprietary/ Partnership firm and enclosed copies of by-laws/ memorandum and articles of association) 5 Year of establishment 6 PAN/ Sales Tax/ Service Tax numbers 7 Date of Registration/ incorporation. Registration no. with professional body. Brief History 1. Furnish brief particulars of the organisation, indicating changes if any in the name, constitution and management 3. Name and address of Bankers 4. Category of the consultancy organisation a) Individual consultant Yes/ No b) Handless assignments with the help of Yes/ No associates or part-time professional staff.

c) Consultancy firm. Yes/ No 5. Brief particulars of the activities. 6. Range of consultation fees Enclose PAN number. Copy of the latest income tax clearance certificate 7 Particulars of important assignments handled during last 3 years (furnish a selected list of assignments handled and other relevant details as per Annexure A 8i. Particulars of membership/ registration with national/ international institutions/ agencies (e/g Institute of Engineers, chartered/ cost accountants, valuers, NACE, IBRD, ADB, CFTC). a. Name of the professional body Type of membership b. Name of the Organisation Type of services for which registered/ enlisted ii. Particulars of Associations, if any with foreign Consultancy organisations. Promoters: Professional Staff/ Associates 1. Names and addresses of proprietor/ promoters/ directors indicate whether working partner/ director. (details in annexure B) 2. Detailed bio-data of professional staff/ associates as per annexure C Areas of Specialization Types of services Industry Size Architectural Structural Interior designing Including supervision We certified that all the information stated above are true and that we fulfil the eligibility criteria mentioned in the Form No.1. If at any time it is found that any of the information furnished by us or we are not fulfil the eligibility criteria, the bank shall be free to de-empanel me/us apart from initiating action as per law. SIGNATURE WITH SEAL DATE: PLACE:

Form No. 2 (For Contractors) Empanelment of Civil/ Electrical Contractors/ Interior Decorators/Electrical Auditors SN 1. Name of the organisation 2. Address (please mention the Telephone, fax and E-mail if any) 3 Year of establishment 4 PAN/ Sales Tax/ Service Tax numbers 5 Status of the firm whether/ Company/firm/proprietory 6 Name of the Directors/Partners/ Proprietor 7 Whether registered with the Registrar of Companies/ Registrar of firms. If so, mention number and date. 8 Name and address of Bankers (enclose solvency certificate from the Bank) 9 Whether registered for sales tax purposes. If so, mention number and date. Furnish also copies of sales tax clearance. 10 Whether an assessee of Income Tax if so, mention PAN no. Furnish copies of I.T. Clearance Certificates. 11 If you are registered in the panel of other organisations/statutory

bodies such as CPWD, PWD, MES, Banks etc furnish their names, category of Registration and date of Registration 12 Whether willing to work anywhere in Nagpur II Zone 13 Detailed description and value of works done during the last 3 years for Banks and other institutions (as per annexure) 14 Specify the maximum value of work executed in a year 15 Annual Turnover for the last 3 years 16 Furnish the names and addresses of three persons who will be in a position to certify about the quality as well as performance of your organisation 17 Any other information related to work We certified that all the information stated above are true and that we fulfil the eligibility criteria mentioned in the Form No.1. If at any time it is found that any of the information furnished by us or we are not fulfil the eligibility criteria, the bank shall be free to de-empanel me/us apart from initiating action as per law. SIGNATURE WITH SEAL DATE: PLACE:

Eligibility Criteria for Applying for Empanelment with Bank of India, Vidarbha Zone Architect i. Should possess degree in Architecture or recognized equivalent qualification. ii. Registration with council of Architecture iii. Minimum 3 years work experience with suitable office set. iv. Firms who have one or more registered Architects with them as partner/ employee can also apply, who registered with Council of Architecture. v. Registration with service tax department. vi. Should not be de-barred by any other Bank or Public sector enterprise any time in the past. vii. Details of PAN/Wealth Tact etc. Valuer (Civil) i. Should possess degree in Civil Engineering or recognized equivalent qualification. ii. Valuers who have passed final examination in valuation surveying from Institution of Surveyors. iii. Registration as a valuer with Income Tax department for Wealth Tax Act and Gift tax act u/s 34 AB of Wealth Tax Act 1957. iv. Minimum 3 years work experience. v. Registration with service tax department. vi. Registration with Institution of Valuers. vii. Should not be de-barred by any other Bank or Public sector enterprise any time in the past. viii. Details of PAN Valuer Valuers Plant & Machinery (Mechanical/ i. Should possess degree in Mechanical Engineering or equivalent thereof. Industrial) ii. Registration as a valuer with Income Tax department for Wealth Tax Act and Gift Tax Act u/s 34 AB of Wealth Tax Act 1957 as valuer for Plant & Machinery. iii. Surveyor and loss assessors, approved valuers for Property. iv. Registration with Institution of Valuers. v. Should be Chartered Engineer. vi. Minimum 3 years work experience vii. Registration with service tax department viii. Should not be de-barred by any other Bank or Public sector enterprise any time in past. ix. Details of PAN Civil Contractor i. Registration with PWD or CPWD or MES or Indian Railway or RBI as a Civil Contractor as A-1 Contractor ii. Civil contractor who have completed civil works of Rs.20.00 lacs or above as a single order and should have completed works of Rs.50.00 lacs of similar nature in last 3 years. iii. Suitable work experience for last 3 years. iv. Solvency certificate of Rs.25.00 lacs v. Should not be de-barred by any other Bank or Public sector enterprise any time in the past. vi. Audited Balance Sheets for last 3 years and details of PAN having turnover of Rs. 30.00 lacs per year. vii. Status of Firm viii. Registration Certificate.

Electrical Contractor Interior Furnishers i. Registration with PWD or CPWD or MSEB or Indian Railway or RBI or MES as A class Electrical Contractor or Public Sector Banks/FIs ii. Electrical contractor who have completed Electrical Works of Rs.15.00 lacs Or Above as a single order and should have completed works of Rs.40.00 lacs of Similar nature in last 3 years. iii. Suitable work experience of 5 years. iv. Should not be de-barred by any other Bank or Public sector enterprise any time in the past. v. Audited Balance Sheets for last 3 years and details of PAN having turnover of Rs 30 lacs per year vi. Status of Firm viii. Registration Certificate. i. Minimum 5 years work experience. ii. Should be empanelled with Public Sector Banks/FIs iii. The Interior Furnishers/Decorators should be having licence to undertake electrification works or should have business associate/partner/employee with licence to carry out electrification works. iv. He should have achieved minimum turnover of Rs. 50.00 lacs of similar nature in last 3 years. v. Should not be de-barred by any other Bank or Public sector enterprise any time vi. in the past. vii. Audited Balance Sheets for last 3 years and details of PAN having turnover of Rs 30 lacs per year viii. Status of Firm ix. Registration Certificate.

Annexure A (For Architects/ Valuers) List of important assignments handled in India S N Name & address of the client Details of services rendered Month & year in which assignment completed Fee earned Name(s) of the firms associated with the assignment Other relevant information, such as Capital cost in the project report, progress in implementation of project/ recommendations etc

Annexure B (For Architects/ Valuers) Particulars of Promoters/ Partners/ Directors S N Name & Designat ion Age Qualificati on Industrial / Consultancy experience ( including the present occupation) Whether a working Partner / Director Particulars of Partnership / Directorshi p with other organizatio n, if any.

Annexure C (For Architects/ Valuers) Particulars of Professional Staff (full/ part time and Associates) S N Name & Designatio n Age Qualificat ion Specializa tion Full time/ Part time Associate s Particulars of previous experience.

List of works executed during last five years Annexure D (For contractors) S N Name & address of the client Details of project executed Month & year in which assignment completed Value of project Any other relevant information, such as Capital cost in the project report, progress in implementation of project/ recommendations etc

FINANCIAL STATUS Sr. Financial No. Year 1. 2011-2012 Turnover of the firm (in Rs. Lacs) Profit/Loss Enclosed certified Copies of audited Balance sheets/ chartered accountant s Certificate Yes No 2. 2012-2013 3 2013-2014 Furnish copies of audited Balance Sheet and Profit & Loss account (audited) for the last three years. List of Documents enclosed with application form 1. Status of the Firm/Registration certificate/memorandum of association 2. Income Tax clearance certificate 3. VAT registration certificate 4. VAT clearance certificate 5. Work contract tax registration certificate 6. Work contract tax clearance certificate 7. EPF registration certificate 8. Copies of proof regarding the work executed like work order and completion certificate 9. Electrical contractor licence 10. Photograph of major work executed. 11. Certified copies of audited balance sheets/chartered accountants certificate. 12. Copy of power of attorney (wherever applicable) 13. Demand draft/pay order of Rs. 1500/- in favour of Bank of India payable at Nagpur Note please tick the certificates/documents attached. Date: Place: SIGNATURE