Meeting of the Commissioners of the Madison Metropolitan Sewerage District Thursday July 12, 2018 8 a.m. MMSD Maintenance Facility Training Room, 1610 Moorland Road, Madison, WI 53713 Present: Commissioner Tom Hovel Excused Absence Commissioner Angela James - via GoToMeeting Commissioner Ken Clark Excused Absence Commissioner Sara Eskrich Commissioner James Martin Commissioner Ezra Meyer Commissioner Brad Murphy Commissioner Brian Potts Excused Absence Commissioner Tom Wilson Commission Meeting 1. Opening A. Vice President Meyer, filling in for President Hovel, called the meeting to order at 8:02 a.m. B. Welcome Guests: Dave Taylor, YaharaWINS; Kyle Frank, City of Madison Engineering; Kevin Even, Town of Westport C. Announcements: None. 2. Appearances by the Public: None. 3. Convene Public Hearing on Petitioned Boundary Annexation 2018-05 Aldora Court (Town of Westport) Presenter: Curt Sauser, Engineering Technician Description: The public hearing was called to order at 8:03 a.m. by Bruce Borelli. The Town of Westport has petitioned the district to annex approximately 3.03 acres, being Lots 1-3 of Certified Survey Map. No. 9505, and generally referred to as Aldora Court, to the district s service area. Discussion: Engineering Technician Curt Sauser presented and discussed the details of the annexation. Commission discussion centered around options relating to lot 1. Mr. Borelli invited Kevin Even to speak at 8:16 a.m. on behalf of the Town of Westport. Mr. Even explained that he understood district staff s position to not annex lot 1 and answered questions from other commissioners. Mr. Borelli invited anybody from the public to comment on the proposed annexation. No comments were received. 4. Close Public Hearing Mr. Borelli closed the public hearing at 8:22 a.m.
5. Action on Annexation Request to Add Lands in the Town of Westport Action: The commission recommended approving lots two and three and to include a provision in the approving resolution that states action on lot one will be deferred for a year. Commissioner Murphy moved and seconded by Commission Martin to draft an Annexation Order for Lots 2 & 3 and include the provision for lot 1 deferral in the approving resolution for final consideration at the next commission meeting. Motion carried 5-0 (Wilson abstained from the vote). 6. Consent Calendar A. Approval of Meeting Minutes from June 28, 2018 B. Approval of Cash Statement Operating Fund C. Approval of Cash Statement Capital Projects Fund D. Authorization of Property Transfer and Temporary Limited Easement at Pumping Station 1 (2018-07-12-R1) E. 2018 Pavement Placement Project (2018-07-12-R2) F. Review and Approval of Sewer Extension Plans New Construction Projects Cortland Park, Village of Windsor (2018-07-12-R3) Juniper Ridge Phase 6, Village of McFarland (2018-07-12-R4) Reconstruction Projects Johnson Street Steam/Condensation renovations/uw Madison, City of Madison (2018-07-12-R5) Discussion: Director of Engineering Bruce Borelli requested that item E of the consent calendar be moved out of consent and addressed separately. The 6-28-2018 minutes; operating cash fund, capital projects cash fund, authorization of property transfer and temporary limited easement at Pumping Station 1 (2018-07-12-R1) and sewer extension plans were reviewed and placed on file. The operating cash fund account shows an available balance through operating fund check no. 119218 in the amount of $320,474.68; subsequent receipts totaling $2,274,258.13; less disbursements of $2,587,059.37 with a resulting cash balance of $7,673.44. The capital projects fund cash statement shows an available balance through capital projects fund account check no. 10315 in the amount of $3,193.85; subsequent receipts totaling $241,520.96; less disbursements $237,235.45 with a resulting cash balance of $7,479.36. Action: Commissioner Martin moved, seconded by Commissioner Eskrich to approve items A-F minus item E of the consent calendar. Motion carried 6-0. Consent Item E Discussion: Director of Engineering Bruce Borelli presented and recommended to the increase total project budget in the resolution (2018-07-12-R3) to $70,000 to avoid a future amendment to the budget.
Action: Commissioner Eskrich moved and seconded Commissioner Martin to approve the resolution as revised. Motion carried 6-0. 7. Acceptance of CIP Presenter: Todd Gebert Capital Planning Engineer Description: Mr. Gebert presented. He then asked the commission for acceptance of the draft plan for planning purposes. Discussion: Commission Martin recommended that we consider adding $302,000 to the operating budget during the budget process to keep the fund balance above $4M. No other discussion took place. Action: Commission Eskrich moved and seconded by Commissioner Murphy second to approve the acceptance of the 2019 CIP. Motion carried 5-0 (Commissioner James abstained). 8. Project Update: Pumping Station 10 Force Main Rehabilitation Presenter: Kelly Sullivan Civil Project Engineer Description: Informational presentation of the Pumping Station 10 project. Discussion: Ms. Sullivan gave an overview and the current status of the project. Action: No action necessary. 9. Approval of Second Quarter Sewer Service Bills Gebert Presenter: Capital Planning Engineer Todd Gebert Description: Approval of second quarter service charges. Service charges for each of the district s customers are calculated and invoiced on a quarterly basis to fund the district s costs for conveying and treating wastewater and require approval by the commission before invoices are sent. Discussion: Mr. Gebert provided the financial impact, analysis and options and service charge summary for the second quarter of 2018. Action: After discussion, Commissioner Wilson moved, seconded by Commissioner Martin second to approve second quarter service charges as requested by staff. Motion carried 6-0. 10. Chief Engineer and Director s Report A. CED Updates: No update. B. Capital Projects Update: Director of Engineering Bruce Borelli provided a report on the current station of Capital Improvement Projects. C. Operation Report: Operations Manager Alan Grooms gave a report on May plant performance and flow data as well as a brief update on other district happenings.
D. Regulatory Review Action: No action necessary. E. Future Meeting Schedule Action: No action necessary. 11. Future Agenda Topics Action: None. 12. Other Business by Law Action: Commissioner Martin recognized YaharaWINS for the award received at the One Water Council Convention in Minneapolis. 13. Adjournment Action: Commissioner Wilson moved, seconded by Commission Eskrich to adjourn the meeting. 9:26 a.m. Motion carried 6-0. Regular Meeting of the Commissioners July 12, 2018 Angela James, Secretary Future Meetings: Thursday, July 26, 2018 Thursday, August 16, 2018 Thursday, August 30, 2018