POLICE
ANNUAL BUDGET ESTIMATE - EXPENDITURE Amended - 2017-2018 CITY OF BREVARD FY 2016-2017 2015-2016 2016-2017 6/30/2017 2016-2017 2017-2018 Account Actual ($) Budget ($) Actual ($) Estimate %Remaining Requested Recommended Approved Fund: 10 General Fund 10-5100-0200 Salaries - Reg 1,296,246.00 1,357,186.00 1,227,779.00 10 1,464,864.00 10-5100-0210 Salaries Ot/Holiday 90,444.00 85,000.00 76,528.00 10 85,000.00 10-5100-0300 Salaries - Pt 71,250.00 40,000.00 54,720.00-37 40,000.00 10-5100-0400 Professional Services 240.00 10-5100-0500 Fica 113,464.00 113,387.00 105,792.00 7 121,625.00 10-5100-0600 Group Insurance 304,652.00 364,250.00 364,250.00 398,659.00 10-5100-0700 Retirement 100,431.00 115,375.00 106,010.00 8 127,864.00 10-5100-0710 401K Supplement 56,751.00 67,859.00 54,268.00 20 73,243.00 10-5100-0720 Separation Allowance 58,879.00 58,879.00 54,076.00 8 34,856.00 10-5100-0925 Pro Services 1,000.00 5,975.00-497 2,500.00 10-5100-1000 Training 12,895.00 17,000.00 23,617.00-39 25,000.00 TOM 8:12:32am 06/05/2017 bp-annual-budget-estimate Page 1 of 3
ANNUAL BUDGET ESTIMATE - EXPENDITURE Amended - 2017-2018 CITY OF BREVARD FY 2016-2017 2015-2016 2016-2017 6/30/2017 2016-2017 2017-2018 Account Actual ($) Budget ($) Actual ($) Estimate %Remaining Requested Recommended Approved 10-5100-1100 Telephone 30,816.00 31,000.00 29,198.00 6 31,000.00 10-5100-1110 Postage 152.00 300.00 325.00-8 300.00 10-5100-1400 Travel 364.00 1,080.00 1,344.00-24 1,080.00 10-5100-1500 M & R Buildings 2,591.00 1,500.00 956.00 36 1,500.00 10-5100-1600 M & R Equipment 11,802.00 42,500.00 59,170.00-39 23,000.00 10-5100-1700 M & R Autos/Trucks 19,726.00 10,000.00 14,925.00-49 15,000.00 10-5100-3100 Automotive Supplies 42,349.00 47,285.00 40,348.00 15 46,285.00 10-5100-3195 Narcotic Investigation 15,000.00 15,000.00 15,000.00 15,000.00 10-5100-3200 Office Supplies 3,618.00 7,000.00 3,136.00 55 9,000.00 10-5100-3300 Dept Supl & Matl 15,716.00 20,200.00 22,585.00-12 19,200.00 10-5100-3500 Cleaning & Dry Clean 9,140.00 10,080.00 8,605.00 15 10,380.00 10-5100-3600 Uniforms 13,011.00 15,600.00 13,875.00 11 15,000.00 TOM 8:12:32am 06/05/2017 bp-annual-budget-estimate Page 2 of 3
ANNUAL BUDGET ESTIMATE - EXPENDITURE Amended - 2017-2018 CITY OF BREVARD FY 2016-2017 2015-2016 2016-2017 6/30/2017 2016-2017 2017-2018 Account Actual ($) Budget ($) Actual ($) Estimate %Remaining Requested Recommended Approved 10-5100-4500 Contracted Services 64,577.00 60,800.00 49,040.00 19 20,800.00 10-5100-5300 Dues & Subscriptions 628.00 1,000.00 1,076.00-8 1,000.00 10-5100-5400 Insurance & Bonds 48,930.00 51,200.00 47,419.00 7 51,200.00 10-5100-5700 Miscellaneous Smith Account 2,071.00 3,900.00 3,725.00 4 1,410.00 10-5100-6000 Department Equipment 38,753.00 62,540.00 40,317.00 36 57,900.00 10-5100-6500 Gov Crime Comm Grant 9,709.00 10-5100-7400 Cap Out - Equip 77,381.00 112,500.00 115,285.00-2 130,500.00 Total $2,511,586.00 $2,713,421.00 $2,539,344.00 $2,823,166.00 Report Total Expenditure $2,511,586.00 $2,713,421.00 $2,539,344.00 $2,823,166.00 TOM 8:12:32am 06/05/2017 bp-annual-budget-estimate Page 3 of 3
POLICE DEPARTMENT Police FY 15-16 ACTUAL FY 16-17 BUDGET Estimated FY 16-17 ACTUAL Proposed FY 17-18 BUDGET Salaries, Wages, Benefits 2,092,117 2,201,936 1,813,606 2,346,111 Materials, Supplies, Services 342,088 398,985 367,708 346,555 Capital Outlay 77,381 112,500 115,285 130,500 Totals 2,511,586 2,713,421 2,296,599 2,823,166 Full Time Positions 30 30 31 32 Part Time Positions (Reserves) 15 15 MISSION STATEMENT The Police Department covers the operational costs of providing law enforcement and public safety service to the City of Brevard. BUDGET OBJECTIVES FY 2017-2018 Support the ongoing effort to protect our natural assets such as woods and water, and focus our operations towards achieving a safe, friendly, family-oriented city with small town charm. Replace firearms range Add sworn detective position to replace contract for property room custodian and add to Investigations Staff Continue employee retention strategy and succession planning Improve proficiency, including skills, management, and equipment training Improve radio system through research and grants 1
POLICE DEPARTMENT GOALS ACHIEVED FY 2016-2017 Strategic planning through: (1) Improvement of community capital (most vulnerable citizens) through: a. Continuation of Community Connections b. Enhanced community interaction through Rise & Shine, CARE Coalition, and SAFE (2) Improved Succession Planning through leadership training, evaluations, and promotional testing/processes (3) Created scholarship program for employees with partnership with Brevard College Operations improvement through: (1) Policy update (ongoing) (2) Implementation of Animal Services Officer (3) Joint Special Response Team with TCSO (4) Purchased updated handguns for all sworn officers Improved work space use through: (1) New furniture for Patrol Briefing Room (2) Health assessment and improvement for Investigations work area (3) New furniture for Investigations Community partnership through: (1) Continuation of Community Connections (2) CPTED assessments (3) Community service (fundraising, youth connections) (4) Brevard Cares Community Cleanup (5) Implementation of Body Camera Program Employee retention strategy (1) Implement Awards/Recognition Program (2) Policy for retention (3) Planning for additional Investigations Detective a. Implemented testing process b. Implemented training period Ongoing research to implement new firearms range Improved radio system through equipment purchase with 911 funding Continued crime reduction for Part 1 crime (lowest in 13 years) 2
City of Brevard, NC 5100.0200 Salaries - Regular This line item covers the salary and wages for the following budgeted positions and as shown in the table below. 1 Chief of Police 4 Patrol Lieutenants 1 Administrative Assistant 4 Patrol Sergeants 2 Drug Investigators (2 Detectives) 9 Patrol Officers (8 patrol,1 animal services) 4 General Crimes Investigators (1 Lt, 1 Sgt, 2 Det) 1 Communications Supervisor 1 Deputy Chief 4 Telecommunicators 15 Reserve (Sworn and Telecommunications) 1 Parking Enforcement Officer 5100.0210 Salaries OT/Holiday This line item is expended in overtime and holiday wages for Police Department personnel as shown in the table below. 5100.0300 Salaries Part Time This line item is expended for part-time wages for auxiliary Police Officers as shown in the table below. These wages cover festivals, special events as well as for filling in to cover vacation and sick time for full time officers. 5100.0500 FICA This line item covers the FICA cost on the annual salaries for all Police Department personnel as shown in the table below. 5100.0600 Group Insurance This line item covers the cost of providing a group health insurance plan to departmental personnel as shown in the table below. 5100.0700 Retirement This line item covers the cost of providing a retirement plan through the NC Local Government Employees Retirement System to all departmental personnel as shown in the table below. 1
City of Brevard, NC 5100.0710 401(K) This line item covers the cost the state mandated 5% contribution to individual 401(k) retirement accounts for all sworn departmental personnel as shown in the table below. 5100.0720 Separation Allowance As provided by NC General Statute 143 Article 12E qualifying law enforcement officers must receive a special separation allowance. This amount is calculated using a mandated formula. FY 17-18 Salaries Budgeted Amounts Part Time OT/Holiday FICA Retirement 401(k) Group Insurance Sep. Allow. 1,464,864 40,000 85,000 121,625 127,864 73,243 398,659 34,856 *Increase: 2.0% COLA, 2.0% Merit 5100.0925 Professional Services Budgeted Amount $ 2,346,111 Retainer fees and expenses paid to professionals, not employees of the City, for their specialized expertise. These include but are not limited to legal, engineering, medical, accounting, consultant fees, specialized testing, and laboratory services. 100.1000 Training Budgeted Amount $ 2,500 The listed state-mandated training is required for officers by the State of North Carolina. Special training is necessary for ongoing improvements to our service delivery. The two chiefs of police meetings are important to keep our agency abreast of updated policy and legal changes and aware of new equipment and products available to police departments. State-Mandated In-Service Training, Certifications and Recertifications for Radar, Taser, ECIR-II, Firearms, DCI, ARIDE, ASTD, Rifle, and Supervisor 8,000 Training, college class reimbursement Special Training: Animal Control Training, Drug Enforcement, Traffic, Investigations, MDP, SRT, Vision Transylvania, Leadership, etc. 14,500 State: Association of Chiefs of Police (2 for Chief and Assistant Chief) 2,500 Budgeted Amount $ 25,000 2
City of Brevard, NC 5100.1100 Telephone/Cell Phones/Internet Department personnel are paid a stipend for the use of personal cell phones to relay sensitive information and to be contacted while off duty for emergency situations. This line item also covers the cost of department cell phones for some employees that do not receive the stipend. Budgeted Amount $ 31,000 5100.1110 Postage Budgeted Amount $ 300 5100.1400 Travel This covers mileage reimbursement for personal use of employee vehicles for training. This is often more cost effective than use of city vehicles. Mileage (IRS RATE) - $0.54 per mile for 2,000 miles 5100.1500 Maintenance and Repair - Buildings Budgeted Amount $ 1,080 This portion of the budget will be used for maintaining the floors in the Police Department. Cleaning of Floors in the Department 5100.1600 Maintenance and Repair - Equipment Budgeted Amount $ 1,500 This portion of the budget covers communication s monthly user fees and repair and maintenance costs for department equipment. Radio Maintenance Copier Maintenance 911-CAD Fees DCI Users Fee Dispatch Equipment/Maintenance/Repair Budgeted Amount $ 23,000 3
City of Brevard, NC 5100.1700 Maintenance and Repair Vehicles This amount covers maintenance costs to vehicles, deductible payments on any accidents, and maintenance on any vehicle equipment such as overhead lights, sirens, etc. A newer fleet has reduced this need. General Repair and Maintenance 5100.3100 Automotive Supplies Budgeted Amount $ 15,000 This amount will be used to purchase gas and automotive supplies to keep the Police fleet in operation. The cost of gas was decreased over last year s cost to account for the decreases in oil costs. This accounts for the decrease in this budget line item. Gas ($2.00/gal x 20,000 gallons) 40,000 Oil ($3.50/qt x 450) 1,575 Tires ($67.00 each x 80) 4,360 Oil Filters ($3.50 each x 100) 350 5100.3195 Narcotic Investigation Budgeted Amount $ 46,285 This amount is required for operational needs for the Transylvania Narcotics Task Force (TNT). Informant Expenses, Drug Purchases, and High-Tech Surveillance Equipment Purchase and Repair 5100.3200 Office Supplies Budgeted Amount $ 15,000 General Office Supplies 7,500 Printing (Letterhead, Discs) 1,500 Budgeted Amount $ 9,000 4
City of Brevard, NC 5100.3300 Departmental Supplies & Materials This amount will cover the cost of ongoing firearms, Taser, and equipment needs such as cartridges, bullets, batteries, DVDs, memory cards, and similar materials Qualification/Training, Ammunition, Firearms Repairs, and Cleaning Supplies 11,500 Investigative Supplies 5,500 Batteries (Handheld Radios, Flashlights, PBA, Radar) 900 DVD Memory Cards and Camera Supplies 300 Taser Cartridges (50 @ $20 each) 1,000 5100.3500 Cleaning and Dry Cleaning Budgeted Amount $ 19,200 This line item allows for each employee to receive a monthly amount for dry cleaning services to keep uniforms in top shape. 31 Employees/$25.00 month 9,300 6 Employees/$15.00 month 1,080 5100.3600 Uniforms Budgeted Amount $ 10,380 This line item covers the cost of new uniforms, badges, equipment belts, and civilian clothing allowances for non-uniformed officers. 24 Full-Time Officers 9,000 6 Part Time Officers 1,000 5 Dispatchers 1,000 7 Civilian Clothing Allowance 3,300 7 Volunteers 700 Budgeted Amount $ 15,000 5
5100.4500 Contracted Services City of Brevard, NC The Police Department is continuing to handle Animal Services responsibilities and improve our website. The Police Department is eliminating contract services for the property room. Website Maintenance 800 Transylvania County Animal Control Service Contract Year 5 of 5 20,000 5100.5300 Dues and Subscriptions Update Publications, Reference Materials 5100.5400 Insurance and Bonds Budgeted Amount $ 20,800 Budgeted Amount $ 1,000 Budgeted Amount $ 51,200 5100.5700 Miscellaneous Expenses for dinner at Community Connections meetings (6 @ $150) 900 Community Cleanup (gloves, water, food, tools) 510 Budgeted Amount $ 1,410 6
5100.6000 Department Equipment City of Brevard, NC Items for this budget line includes replacement items for aged equipment including ballistic vests, portable radios, Tasers, and OC spray to keep equipment within manufacturer s warranties. Also included is new equipment to improve safety and officers ability to keep up with improved technology. This includes patrol rifles, hand-held radar units, lights and holsters for hand guns, SRT equipment, and civil unrest protective equipment. Additional prevention and investigative equipment are listed below. 4 Ballistic Vests @ $600 each 2,400 1 SRT Equipment (entry ballistic vests, equipment, supplies for 2) 8,800 6 Portable Radios @ $720 each 4,320 4 Tasers (includes replacement value and holsters) @ $1,200 ea. 4,800 4 Canon Cameras for Investigations, Patrol @ $570 ea 2,280 16 Civil Response Helmets, Face Shields, Shields 7,500 Message Board/Radar Speed Signs 25,000 1 Fingerprint Fuming Chamber 2,000 1 Metal Detector for Crime Scenes 800 5100.6500 Grant Expenditures 5100.7400 Capital Outlay Equipment (>$5,000) 3 Patrol Vehicles ($43,500 each) Budgeted Amount $ 57,900 Budgeted Amount $ -0- Budgeted Amount $ 130,500 5100 Police Departmental TOTAL $ 2,823,166 7