Pay History, LES & Pay Detail Defense Finance and Accounting Service INDIANAPOLIS PAYROLL OFFICE Army 2015 Integrity - Service - Innovation
Topics Pay History Common Pay Codes CSR User Manual-Section H Reference Guides/Job Aids, Chapter 1 General System Information, Type Codes, Page 1818 (H1-150) DODFMR Table 4-1 http://comptroller.defense.gov/portals/45/documents/fmr/current/08/volu me_08.pdf Pay History Screen How Pay History Relates to LES 8/24/2015 Integrity - Service - Innovation 2
Pay History Knowledge of DCPS pay codes is necessary when analyzing employee pay Research of Pay History can assist in locating any underlying pay issue Understanding how to calculate a paycheck from the gross to net payment is vital information Earnings minus deductions equals net pay How subject to tax is calculated Prior year retro included in current pay period subject to tax amounts Pay History reflects changes interfaced to an employee s record via SF50 actions and/or Time & Attendance 8/24/2015 Integrity - Service - Innovation 3
Common Pay Codes DCPS format Description Common Pay Codes Earnings Miscellaneous Deductions Monies earned according to time (hrs/days) Vision, Dental, Flexible Spending Account RA/OZ/ND JG,JF, JM Employer Contributions Agency portion UB/UC/UD/UF/UH/UJ/UI Subject to Tax Federal, State, Medicare, OASDI VC/VD/VF/VI Deductions Taxes, Retirement, FEHB WD/WE/WB/WM/WP/WG Allowances Retroactive Corrections LQA,TQSA, Post Diff, Danger Pay Adjustments for any previous pay period YE/YJ/YG/YR/YW Most pay codes Reference CSR User Manual for complete listing of Codes 8/24/2015 Integrity - Service - Innovation 4
DODFMR, Volume 8, Chapter 4 Mandatory Deductions From Civilian Pay CSRS & FERS 8/24/2015 Integrity - Service - Innovation 5
DODFMR, Volume 8, Chapter 4 http://comptroller.defense.gov/portals/45/documents/fmr/volume_08.pdf Link to view full screen of Table 4-1 8/24/2015 Integrity - Service - Innovation 6
DODFMR, Volume 8, Chapter 4 Section 0401 Mandatory deductions are required by law, regulation, or by court order and include Federal or state income tax, Old-Age Survivors and Disability Insurance (OASDI), Medicare, and child support. Section 0402 Order of Precedence The Office of Personnel Management (OPM) has issued policy guidance to standardize the order of precedence for processing mandatory and voluntary deductions when gross pay is NOT sufficient to permit all deductions. Within the DODFMR is a link for the OPM Memorandum 8/24/2015 Integrity - Service - Innovation 7
Pay History Example 1 U Codes Identify Agency Contributions UC -FERS-All, UD -TSP Basic, UF-Medicare, UG-FEGLI, UI -TSP, UJ -OASDI 8/24/2015 Integrity - Service - Innovation 8
Pay History V Codes identify Employee Wages Subject to: VF - Medicare, VG - FERS, VH -TSP, VI -OASDI 8/24/2015 Integrity - Service - Innovation 9
Pay History W Codes Identify Employee Deductions for: WB - Medicare, WD - Federal Tax, WH - FEGLI, WM - OASDI, WP - FERS, XQ - Charity 8/24/2015 Integrity - Service - Innovation 10
Pay History XV Identifies Employee TSP Deduction YC Identifies COLA, Cost of Living Allowance 8/24/2015 Integrity - Service - Innovation 11
Pay History Gross to Net Calculate Gross to Net AA Gross Pay $2,974.40 Subtract Employee Tax Withholdings & Deductions Charity (XQ) cannot be recovered to reduce a debt $2974.40 minus $884.04 = $2,090.36 AB Net Pay = $2,090.36 Net Amount of Pay No Debt 8/24/2015 Integrity - Service - Innovation 12
Pay History Gross to Net Current Year Debt Timecard withdrawal of 80 hrs Recoverable deductions are recouped to reduce debt Charity contribution cannot be recouped Charity (XQ) cannot be recovered to reduce a debt Employee owes for current year debt $2974.40 - $854.04 = $2,120.36 Net Amount of Debt Current Year Debt 8/24/2015 Integrity - Service - Innovation 13
Leave and Earning Statement (LES) LES is for PPE 02/26/11 8/24/2015 Integrity - Service - Innovation 14
Pay History-Retroactive Action Example 2 ADJ DT EFF Field Shows: Pay Period Ending Date of Retroactive Action 8/24/2015 Integrity - Service - Innovation 15
Pay History-Debt Collection Example 3 Q1 Identifies Routine Debt: Collection of $1,174.45 for Debt Module Debt Seq#01 8/24/2015 Integrity - Service - Innovation 16
Current Year Debt Retroactive Adjustment Pay History shows retroactive monies processed on PPE 6/2/12 for PPE 5/5/12 Current Year retro monies need to be applied to the Current Year Debt 8/24/2015 Integrity - Service - Innovation 17
LES-Retroactive Earnings Retroactive Earnings shows Positive Retro Retroactive Earnings & Deductions Sections Show: Positive Time Card Correction for Prior Pay Period Deductions Collection of $1,174.45 for Routine Debt (Q1) 8/24/2015 Integrity - Service - Innovation 18
Current Year Debt Pay History Debt Creation Example 4 Gross Debt is ($1427.98) + ($557.30) = ($1985.28) R identifies Principal Remaining Balance of Debt ($1427.98) after offset 8/24/2015 Integrity - Service - Innovation 19
Current Year Debt Pay History Debt Creation Tax Offsets include all of the recoverables deductions that PRO can recover on behalf of the Agency 8/24/2015 Integrity - Service - Innovation 20
LES-Retroactive Earnings Negative retro Debt Offset of $557.30 is NOT taken from Net Pay Retroactive Earnings Section Shows: Indebtedness Created for Prior Pay Period(s) and Recoverable Deductions of $557.30 applied to the Debt 8/24/2015 Integrity - Service - Innovation 21
LES-Remarks Remarks Section Shows: Indebtedness and Prepaid FEHB Premium 8/24/2015 Integrity - Service - Innovation 22
Special Pay code on Pay History Example 5 8/24/2015 Integrity - Service - Innovation 23
Retro pay to support the AC entry 8/24/2015 Integrity - Service - Innovation 24
W codes less RA gross = AC amount 8/24/2015 Integrity - Service - Innovation 25
Special pay reflecting on an LES 8/24/2015 Integrity - Service - Innovation 26
Pay Detail with retro coming through Example 6 8/24/2015 Integrity - Service - Innovation 27
Viewing retro in pay history = H 8/24/2015 Integrity - Service - Innovation 28
1/24/15 Pay period retro actually released 8/24/2015 Integrity - Service - Innovation 29
Standard Schedule for Pay and Non Pay Weeks 8/24/2015 Integrity - Service - Innovation 30
Pay Detail If employee s current pay period Timecard is entered prior to Zero Pass Pay Detail can be viewed on Monday. If employee s current pay period timecard is entered after Zero Pass & before 1 st Pass on Wednesday AND Changes to employee s MER and changes to prior pay period Timecards are made after Zero Pass & before 1 st Pass on Wednesday Pay Detail can be viewed on Thursday prior to Final Pass. 8/24/2015 Integrity - Service - Innovation 31
Pay Detail If employee s current pay period timecard is NOT entered after Zero Pass & before 1 st Pass on Wednesday AND Changes to employee s MER and changes to prior pay period Timecards are made after Zero Pass through 1 st Pass on Wednesday Pay Detail cannot be viewed prior to Final Pass on Thursday. You will need to review the prior pay period s Master Pay History to view the retroactive changes scheduled to happen on the current pay period ending 8/24/2015 Integrity - Service - Innovation 32
Pay Detail Final Pass for Army is Thursday of pay processing week DCPS will close down at 1700 hrs and no further actions can be entered for the current pay period end date. Any corrections done prior to 1700 hrs on Final Pass CANNOT be viewed prior to Pay closing. DCPS is normally back online the Friday of pay processing week. When a SAT release is being processed Debt Module is not available until Final Pass for all databases is completed 8/24/2015 Integrity - Service - Innovation 33