Page Item 165 Overview 167 Revenue 168 Expenditures 169 Elementary School Allocation 171 Middle School Allocation 173 High School Allocation 175 Special Education Allocation 176 Operational Services Allocation 178 Central Services Allocation 179 Debt Services 180 Five-Year Capital Outlay Fund Plan
0BCAPITAL OUTLAY FUND SDCL 13-16-6 states, in part, the capital outlay fund of the school district is a fund provided by law to meet expenditures which result in the acquisition or lease of or additions to real property, plant or equipment. Such expenditure shall be for land, existing facilities, additions to facilities, remodeling of facilities, or for the purchase or lease of equipment. It may also be used for installment or lease-purchase payments for the purchase of real property, plant or equipment which have a contracted terminal date not exceeding twenty years from the date of the installment contract or lease-purchase and for the payment of the principal of and interest on capital outlay certificates issued pursuant to SDCL 13-6-6.2. The Sioux Falls School District s FY14 Capital Outlay Fund includes expenditures for renovations and maintenance, site improvements, equipment, technology, and debt serv ice. According to SDCL 13-6-6, a school district which contracts its student transportation may expend from the capital outlay fund an amount not to exceed fifteen percent of the contract amount. The Sioux Falls School District contracts with School Bus, Inc. to provide transportation to the students of Sioux Falls and fifteen percent of that contract is charged to the Capital Outlay Fund. SDCL 13-16-6 also allows a school district to use capital outlay funds to pay for general liability insurance. Since FY10, the School District had moved $600,000 from its General Fund to the Capital Outlay fund to pay for liability insurance, but for the FY13 budget general liability insurance was moved back to the General Fund of the District. The Director of Operational Services and build ing principals cond uct build ing w alkthroughs annually to assess individual building needs for renovations, maintenance, and site improvements. The improvements are evaluated and prioritized using the following criteria: Safety and Security Structural Integrity Mechanical and Electrical Systems Site Maintenance Legal Requirements includes Americans with Disabilities Act items Instructional Program Renovations and New Construction Building Interior may consist of replacing/ repairing floorcoverings, paint, plaster, doors, window treatments, ceilings, chalkboards, tackboards, lockers, light fixtures, restrooms and auditorium seating The Sioux Falls School District is committed to providing a safe and secure environment for all students and staff members. To assist with the District s commitment to safety, the Safe and Secure Schools Council was formed in November 2007. The Council membership was comprised - 165 -
01B REVENUES of School Board members, administration, staff, parents, fire fighters, law enforcement, a representative of the Sioux Falls Risk Management Department, a representative of Social Services and of court services. During the 2008/ 09 school year, the Council members toured each of the District s buildings and have made recommendations for improvements to ensure th e safety of the District s students and staff at them. The Council s recommendations are part of the FY13 Capital Outlay Fund Budget and will be ongoing expenditures over the next several years to fully implement the Safe and Secure School Council s recom mendations. There is an increase in the amount of property tax revenues for the FY14 budget year of $111,786. Levies are projected to remain at $2.09 for Calendar Year 2014. Revenue for Other Local Sources has increased slightly more than $122,000. Federal sources are derived from a share of the interest payment on Build America Bonds issued in the summer of 2009. The District expects to transfer $1,341,946 from the Capital Outlay Fund into the Capital Improvements Projects Fund. Source FY13 FY14 from Prior Year Property Taxes $18,800,579 $18,912,365 $111,786 Other Local Sources 109,304 231,710 122,406 State Sources - - Federal Sources 338,575 338,575 - Total $19,248,458 $19,482,650 $234,192 Cash from Fund Balance 2,003,698 - (2,003,698) Total Revenues & Transfers $21,252,156 $19,482.650 $(3,111,452) - 166 -
21B Property 31B State 41B Other CAPITAL OUTLAY FUND 1BRevenues Taxes Source FY13 FY14 from Prior Year Property Taxes $ 18,800,579 $ 18,912,365 $ 111,786 Total $ 18,800,579 $ 18,912,365 $ 111,786 The mil levy for property taxes in 2014 will be $2.09 per $1,000 of valuation. Local Tax revenue is budgeted to increase by $111,786 Sources Source FY13 FY14 from Prior Year Other State Revenue $ - $ - $ - Total $ - $ - $ - For the third year, the District does not project any state revenue in the Capital Outlay Fund. Local Sources Source FY13 FY14 from Prior Year Interest Income $ 72,951 $ 74,710 $ 1,759 Mobile Home Tax 12,000 12,000 - Penalties and Interest 3,000 3,000 - Miscellaneous Other Revenue 21,353 142,000 120,647 Rental Income - - - Total $ 109,304 $ 231,710 $ 122,406 Cash from Fund Balance 2,003,698 - (2,003,698) Total $ 2,113,002 $ 231,710 $ (1,881,292) In teres t In com e is ba sed u pon expected ea rn in gs on fu n ds kept on h a n d for FY14. - 167 -
51B Federal 1B EXPENDITURES Sources Source FY13 FY14 from Prior Year Federal Sources $ 338,575 $ 338,575 $ - Total $ 338,575 $ 338,575 $ - There is no increase anticipated for federal revenue. The expenditures of the Capital Outlay Fund are, as follows: Use FY13 FY14 from Prior Year Building & Land Acquisitions $ 100,000 $ 100,000 $ - Renovations and Maintenance 3,580,185 4,052,881 472,696 Site Improvements 946,290 980,010 33,720 Professional Services 176,000 305,500 129,500 Purchased Services* (Transportation) 398,052 398,052 - Equipment 768,806 790,943 22,137 Library Books 675,000 - (675,000) Technology 2,517,933 2,468,087 (49,846) Building Allocations** 691,377 643,852 (47,525) Vehicles 158,000 140,000 (18,000) Principal 6,820,000 3,645,000 (3,175,000) Interest 3,877,310 4,046,766 169,456 Dues and Fees 543,203 569,613 26,410 Total $ 21,252,156 $ 18,140,704 $ (3,111,452) CIP Projects Fund Transfers - 1,341,946 1,341,946 Total Expenditures and Transfers $ 21,252,156 $ 19,482,650 $ (1,769,506) * 15% of the Bus Contract ** To be allocated to appropriate budget lines in final budget. - 168 -
61B Elementary B81U CAPITAL OUTLAY FUND 2BElementary School Allocation The Capital Outlay Fund budget increases and decreases reflect year-to-year differences in building repair, remodeling and new construction needs. Annual building walk-throughs identify significant annual repair and remodeling needs. Projected student enrollment growth provides a basis for determining future needs for additional facilities. Education Allocation Budget Data FY13 FY14 from Prior Year Renovations & Maintenance $ 1,058,797 $ 922,102 $ (136,695) Site Improvements 714,090 333,600 (380,490) Professional Services 111,000 92,500 (18,500) Furniture - - - Library Books 260,000 - (260,000) Equipment 130,460 120,324 (10,136) Building Allocation* 217,412 224,966 7,554 Technology 845,454 805,580 (39,874) Total $ 3,337,213 $ 2,499,072 $ (838,141) *To be allocated to appropriate budget lines in final line item budget Significant elementary school projects planned for FY14 include the following: B71UB71UPurchased Services Engineering services for reconstruction of playground/ berms at Hayward Elementary $15,000 Design waterproofing/ roof decking project at Hawthorne Elementary $20,000 Renovations and Maintenance Replace light fixtures at L.B. Anderson, Cleveland, Eugene Field, and Hawthorne Elementary $67,500 Provide air conditioning in the gym at L.B. Anderson Elementary $30,000 Add windows to the multipurpose room at Cleveland Elementary $25,000 Replace boilers at Garfield Elementary $190,000 Tuckpoint and caulk exterior of Garfield Elementary $72,000 Add insulation and metal wall panels at Hayward Elementary School $33,500 Install air conditioning in the gym at Renberg Elementary $25,000 Replace roofs at Jane Addams Elementary $184,000 Replace glassblock at Hawthorne Elementary $60,000 Update fire panel at J.F. Kennedy Elementary $56,000-169 -
Site Improvements Reroute sewer system, in conjunction with the City of Sioux Falls, at Eugene Field Elementary $60,000 Reconstruct playground and berms around playground at Hayward Elementary $160,000 Install new garbage dumpster enclosu re at J.F. Kennedy Elementary $35,000 Remove berm around gymnasium at J.F. Kennedy Elementary $30,000 B91UFurniture, Library Books, Equipment and Technology Replacement and new musical instruments $55,724 Tractor replacement at Cleveland and Terry Redlin Elementary - $28,000 Building allocations $224,966 Elementary schools tablets, computers for desktops and classrooms $734,029-170 -
02B Middle CAPITAL OUTLAY FUND 3BMiddle School Allocation The Capital Outlay Fund budget increases and decreases reflect year-to-year differences in building repair, remodeling and new construction needs. Annual building walk-throughs identify significant annual repair and remodeling needs. Projected student enrollment growth provides a basis for determining future needs for additional facilities. School Allocation Budget Data FY13 FY14 from Prior Year Renovations & Maintenance $ 195,178 $ 1,547,675 $ 1,352,498 Site Improvements 14,800 225,500 210,700 Professional Services 35,000 184,000 149,000 Equipment 182,634 119,467 (63,167) Library Books 215,000 - (215,000) Furniture - - - Building Allocation* 121,164 126,163 4,999 Technology 642,680 397,560 (245,120) Total $ 1,406,456 $ 2,600,365 $ 1,193,909 *To be allocated to appropriate budget lines in final line item budget Significant middle school projects planned for FY14 include the following: UB12UB12Purchased Services Engineering services to rebuild chiller at Memorial Middle School $81,000 Engineering services to rebuild boiler system at Edison Middle School $15,000 Engineering services to rebuild boiler system and replace steam system at Whittier Middle School $50,000 Engineering services to rebuild dock area at Whittier Middle School $15,000 Renovations and Maintenance Tuckpoint and caulk exterior at Memorial Middle School $35,000 Add security cameras at Axtell Park Middle School $20,000 Replace security hardware at Axtell Park Middle School $33,950 Replace lockers at Edison Middle School $66,022 Rebuild boiler system at Edison Middle School $100,000 Tuckpoint and caulk exterior walls at Patrick Henry Middle School $90,000 Renovate band storage area at Patrick Henry Middle School $35,000 Replace boilers and steam system throughout Whittier Middle School $850,000 Replace light fixtures at Whittier Middle School $82,500 Renovate stage into health classroom/ meeting room at Whittier Middle School $140,000-171 -
B2USite Improvements Resurface Track at Patrick Henry Middle School $50,000 Recrown football field at Patrick Henry Middle School $40,000 Furniture, Library Books, Equipment and Technology Replacement and new musical instruments $95,567 Building allocations $126,163 Computers and tablets for middle schools $375,753-172 -
32B High B62U CAPITAL OUTLAY FUND 4BHigh School Allocation The Capital Outlay Fund budget increases and decreases reflect year-to-year differences in building repair, remodeling and new construction needs. Annual building walk-throughs identify significant annual repair and remodeling needs. Projected student enrollment growth provides a basis for determining future needs for additional facilities. School Allocation Budget Data FY13 FY14 from Prior Year Renovations & Maintenance $ 1,389,171 $ 851,704 $ (537,467) Site Improvements 17,400 183,600 166,200 Professional Services 30,000 29,000 (1,000) Furniture - - Library Books 200,000 - (200,000) Equipment 299,898 390,704 90,806 Building Allocation* 158,280 162,842 (37,956) Technology 364,153 665,411 301,258 Total $ 2,458,902 $ 2,283,261 $ (218,160) *To be allocated to appropriate budget lines in final line item budget Significant high school projects planned for FY14 include the following: B42UB42UPurchased Services Design replacement boiler project at Lincoln High School $15,000 Evaluate and design track surface replacement at Roosevelt High School $20,000 Renovations and Maintenance Replace moveable walls at Washington High School $25,150 Repair roof flashing at Washington High School $15,030 Update energy management controllers Washington High School $105,000 Replace epoxy science table tops at Washington High School $40,000 Replace seating in Little Theatre at Roosevelt High School $28,600 Replace lighting at Roosevelt High School $364,000 Site Improvements Replace track surface at Roosevelt High School $170,000-173 -
Furniture, Library Books, Equipment and Technology Replacement and new musical instruments $60,702 Athletic uniform rotation $41,450 Replacement band uniforms for Lincoln High School $140,000 Building allocations $162,842 Tablets and computers for high schools $632,734 CTE Academy equipment $55,697-174 -
72B Special CAPITAL OUTLAY FUND 5BSpecial Education Allocation The Sioux Falls Special Education Program utilizes capital outlay funds in a variety of ways to provide support and assistance to the regular and special education programs. This support is reflected in the purchase of equipment and furniture that provide the necessary accommodations required for students with unique learning needs. Education Allocation Budget Data FY13 FY14 from Prior Year Equipment $ 1,534 $ - $ ( 1,534) Total $ 1,534 $ - $ ( 1,534) - 175 -
82B Operational B24U CAPITAL OUTLAY FUND 6BOperational Services Allocation The Capital Outlay Fund budget increases and decreases reflect year-to year differences in building repair, remodeling and new construction needs. The Operational Services Department budgets for District-wide needs. Projected student enrollment growth provides a basis for determining future needs for additional facilities and remodeling projects. Services Allocation Budget Data FY13 FY14 from Prior Year Renovations & Maintenance $ 922,040 $ 725,000 $ (197,040) Site Improvements 200,000 225,000 25,000 Professional Services - - - Equipment 131,700 148,300 16,600 Building Allocation (District) 183,720 122,513 (61,207) Technology 1,500 - (1,500) Vehicles 158,000 140,000 (18,000) Total $ 1,596,960 $ 1,360,813 $ (236,147) Significant purchases planned for FY14 school year include: B93URenovations and Maintenance District-wide General building repair $250,000 District-wide Floorcovering $250,000 District-wide Painting $150,000 District-wide Roof repairs $20,000 District-wide Update light fixtures $40,000 District-wide Update energy management software $15,000 B04USite Improvements District-wide Landscaping projects $25,000 District-wide Asphalt repair/ replacement $100,000 District-wide Concrete repair/ replacement $100,000 B14UEquipment, Furniture and Technology Various maintenance/ cleaning equipment replacement to be used throughout the District $148,300 floor scrubbers carpet fans various shop tools vacuum cleaners walk off mats lawn tractors lawn mowers sewer auger snowblowers - 176 -
Vehicles Replace shop truck including plows and utility box $85,000 Replace Warehouse delivery truck $55,000-177 -
92B Central CAPITAL OUTLAY FUND 7BCentral Services Allocation The expenditures for this allocation are coordinated by staff of the Finance Office, Operational Services, and the Purchasing Department. Services Allocation Budget Data FY13 FY14 from Prior Year Land & Building Acquisitions $ 100,000 $ 100,000 $ - Renovations & Maintenance 15,000 6,400 (8,600) Site Improvements - 12,310 12,310 Purchased Services 398,052 398,052 - Furniture - - Equipment 22,580 12,148 (10,432) Building Allocation 10,800 7,368 (3,431.51) Vehicles - - - Technology 664,146 599,536 (64,610) Total $ 1,210,578 $ 1,135,814 $ (74,764) Significant purchases planned for FY14 school year include: B34UPurchased Services Bus contract charged to Capital Outlay Fund (15% of total contract) $398,052 Furniture, Equipment and Technology Infinite Campus $40,000 Disaster Recovery System $330,900 Microsoft Office Licenses $72,530 Smart Boards $33,000 Video Projectors $36,580 Computer Replacement $15,144-178 -
03B Debt CAPITAL OUTLAY FUND 8BDebt Services Principal and interest payments charged to the Capital Outlay Fund result from issuing capital outlay certificates. Approximately $0.84 of an expected $2.09 capital outlay levy is currently needed to pay debt services expense. The Capital Outlay Fund levy devoted to longterm debt is expected to be $1.22 by the end of the five-year plan (FY18.) Services Budget Budget Data FY13 FY14 from Prior Year Principal $ 6,820,000 $ 3,645,000 $ (3,175,000) Interest 3,877,310 4,046,766 169,456 Dues and Fees 543,203 569,613 26,410 Total $ 11,240,513 $ 8,261,379 $ (2,979,134) Includes debt service for all outstanding Capital Outlay Certificates. Dues and Fees include the fees on the Capital Outlay Certificates ($15,000) and the Harrisburg Payment, which will be made in accordance to the Harrisburg Tax Revenue Sharing Agreement ($554,613). - 179 -
13B FIVE-YEAR CAPITAL OUTLAY FUND 9BFive-Year Capital Outlay Fund Plan South Dakota State Law 13-16-9.2 states, Five year plan required when fund used to construct new facilities or additions. Any school district using the capital outlay fund for payment of construction of new facilities or construction of additions to facilities must develop and maintain a five year plan on the annual projected revenues and th e annual projected expenditures for the capital outlay fund and such projected expenditures shall itemize the projected costs for new or additional facilities. The following is the Five-Year Capital Outlay Fund Plan of the Sioux Falls School District for the years FY14 FY18. CAPITAL OUTLAY FUND PLAN Revenues FY14 FY15 FY16 FY17 FY18 Total Revenue Available $ 19,482,650 $ 202,815,889 $ 21,893,765 $ 23,748,686 $ 26,776,176 Use FY14 FY15 FY16 FY17 FY18 Long Term Debt 2006 Issue 1,523,087 1,522,731 1,522,325 1,521,651-2009 Issue 1,833,122 1,827,585 1,823,022 1,806,298 1,790,985 2010 Issue 1,252,225 1,248,510 1,248,795 1,247,345 1,251,107 2011 Issue 1,359,207 1,359,208 1,359,207 1,359,208 3,005,751 2012 Issue 1,155,700 1,170,475 1,160,175 1,169,650 2,687,750 Capital Outlay Certificates Subtotal $ 7,123,341 $ 7,128,509 $ 7,113,524 $ 7,104,152 $ 8,735,593 Debt Administration Dues and Fees 15,000 15,000 15,000 15,000 15,000 Proposed 2013 Issue -- $30 Million 568,425 2,430,194 2,430,194 2,430,194 2,430,194 Proposed 2015 Issue -- $38 Million - - 2,977,246 2,977,246 2,977,246 Total Long Term Debt $ 7,706,766 $ 9,573,703 $ 12,535,964 $ 12,526,592 $ 14,158,033 Land and Building Acquisitions 100,000 100,000 100,000 100,000 100,000 Playground Equipment 45,000 45,000 45,000 45,000 45,000 Construction Additions, Renovations, Maintenance and Site Improvements 5,294,262 5,495,564 6,059,890 6,614,561 7,263,399 Harrisburg Payment 554,613 582,344 611,461 642,034 674,136 CTE Academy Equipment 55,697 57,368 59,089 60,862 62,688 Equipment/Vehicles 739,375 674,900 678,705 694,418 731,705 Technology 2,468,087 2,080,450 2,184,473 2,293,696 2,408,381 Curriculum Study 135,000 300,000 298,682-196,172 Library Books - - - - - CIP Projects Fund 1,341,946 411,395 (1,669,189) (247,858) 86,700 Building Allocations 643,852 538,571 554,728 571,370 588,511 Professional Services (Liability/Casualty Ins.) - - - - Bus Expense from General Fund 398,052 422,293 434,962 448,011 461,451 Total Capital Expenditures $ 19,482,650 $ 20,281,589 $ 21,893,765 $ 23,748,686 $ 26,776,176-180 -
The tables below reflect the five-year plan for the Capital Improvement Plan for the District. CIP Revenue FY14 FY15 FY16 FY17 FY18 CIP Projects 1,341,946 411,395 (1,669,189) (247,858) 86,700 CO Certificate Proceeds 30,000,000 38,000,000 - - - Total CIP Revenues $ 31,341,946 $ 38,411,395 $ (1,669,189) $ (247,858) $ 86,700 CIP Cash Flow FY14 FY15 FY16 FY17 FY18 Prior Year CIP Fund Balance $ 1,393,738 $ 854,048 $ 11,418,441 $ (8,275,648) $ (9,653,927) IDEA for 1 to 1 Initiative 502,681 522,668 - - - Revenues 31,341,946 38,411,395 (1,669,189) (247,858) 86,700 CIP Projected Expenditures (28,017,909) (25,460,890) (18,024,900) (1,130,421) - 1 to 1 Initiative (4,366,408) (2,908,780) - - - FY Actual to Date vs Estimates +/(-) - - - - - Net CIP III Fund Balance $ 854,048 $ 11,418,441 $ (8,275,648) $ (9,653,927) $ (9,567,227) Unobligated CO Fund Balance 11,962,356 11,962,356 11,962,356 11,962,356 11,962,356 Net Fund Balance (CIP and Capital Outlay) $ 12,816,404 $ 23,380,797 $ 3,686,708 $ 2,308,429 $ 2,395,129 The Administration plans for future land purchases for necessary parking/ playground expansion at approximately five locations throughout the District. Land Bank FY14 FY15 FY16 FY17 FY18 Beginning Year Balance $ 965,309 $ 1,065,309 $ 1,165,309 $ 1,265,309 $ 1,365,309 Additional Budgeted Reserve 100,000 100,000 100,000 100,000 100,000 Total Land Bank $ 1,065,309 $ 1,165,309 $ 1,265,309 $ 1,365,309 $ 1,465,309 The Administration plans to keep the Career and Technical Education Academy equipped with the most current technology and equipment needed for the programs at the Academy. CTE Equipment Fund FY14 FY15 FY16 FY17 FY18 Beginning Year Balance $ 106,575 $ 162,272 $ 219,640 $ 278,729 $ 339,591 Additional Budgeted Reserve 55,697 57,368 59,089 60,862 62,688 Less Expenditures - - - - - Total CTE Equipment Fund Reserve $ 162,272 $ 219,640 $ 278,729 $ 339,591 $ 402,279 A detailed version of the Capital Improvement Projects for the next seven years is, as follows: - 181 -
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