A J V between NLC India Ltd (Formerly Neyveli Lignite Corporation Ltd) & TANGEDCO and subsidiary of NLC India Ltd) *500MW JV Thermal Power Project, Harbour Estate, Tuticorin- 628004 Fax 0461-2352480,Ph: 0461-2352840 E mail: ceo.ntpl@nlcindia.com, candp.ntpl@nlcindia.com. NOTICE INVITING TENDER (Open Tender Enquiry-Two Cover System with e-reverse auction) DATE : 18-08-2017 Sealed Tenders-One original and Two identical copies under Two Cover system in English is invited by NLC Tamilnadu Power Limited, Tuticorin, for the work as given below in brief 1. Tender Reference: CEO/NTPL/HR/CONT/1055/2017 2. Name of Work (i.e Paramedical and Allied Services) 3. Cost of Tender Document: Rs. 5,000/-(Inclusive of GST @ 18%) 4. EMD Amount: Rs.3,53,000/- 5. Period of Contract: 2 (Two) Years From the date of LOA 6. Last date for submission of Pre Bid Queries: 26.08.2017 at 5.00 PM 7. Last date & Time of sale of Tender Documents: 11-09-2017 at 4.00PM 8. Date Time and Venue of Pre Bid Meeting : 29-08-2017 at 11.00 AM at The Office of Chief Executive Officer, NLC Tamilnadu Power Limited, Harbour Estate, TUTICORIN.628 004 9. Last Date and Time of Receipt of Bids: 12-09-2017 at 2.30 PM 10. Date and Time of Tender Opening: 12-09-2017 at 3.00 PM 11. Date of e-reverse auction: Will be carried out in MSTC Ltd e-portal and the date will be intimated later NTPL/T No:1055/2017-18 Page 1 of 7
1. All the information in the Tender shall be in English language. 2. The bidders are advised to visit the site on any of the working days and assess the nature of work and other details at their own cost to make themselves fully conversant with the scope of the work, technical requirements, etc prior to submission of bids. 3. The offer should be neatly typed/hand written in figures as well as in words. It should be free from corrections and over-writings, erasing, etc. Erases and other changes shall be duly authenticated by the person/persons signing the tender documents. If there is any difference between the rate quoted in words and figures, the rate quoted in words will prevail. 4. Each page of the tender document (as mentioned in the check list) should be signed by the bidder as a token of acceptance to terms and conditions mentioned therein. 5. The tenders in the form prescribed shall be deposited in the Tender box placed at the Contracts & Purchase Division, Office of the Chief Executive Officer, NLC Tamilnadu Power Limited, Harbour Estate, TUTICORIN.628 004 before the stipulated date & time mentioned therein. 6. NTPL will not be responsible for any delay in receipt of bids by post or by any other means. 7. The tenders received beyond the stipulated date & time will not be considered for further evaluation. 8. EMD amount shall be remitted in the form of Demand Draft/Bank Guarantee/Banker s cheque of any nationalized Bank/Scheduled bank, drawn in favour of NLC Tamilnadu Power Limited on any bank payable at par at Tuticorin. 9. Bids received without full EMD as stipulated are summarily rejected. 10. No interest shall be paid on the EMD submitted by bidders. Deposit against any other contract by NTPL or the amount held by NTPL pending enquires will not be treated as E.M.D. 11. EMD of the successful bidder will be adjusted towards the security deposit upon award of the contract on them. 12. The EMD of the unsuccessful bidders will be returned upon completion of the tendering process. 13. In the event that the successful bidder fails to sign the contract with NTPL within specified Time or withdraws his offer within the validity period or fails to accept the order for any reason whatsoever, then the earnest money deposited by the bidder shall be forfeited. 14. The tender documents can be downloaded from our parent Company, NLC India Ltd web site www.nlcindia.com. 15. While submitting the tender documents, Demand Draft/Banker s Cheque of any Nationalized Bank/scheduled bank, drawn in favour of NLC Tamil Nadu Power Limited payable at Tuticorin, for Rs 5,000/-towards the cost of tender document, which is non returnable, NTPL/T No:1055/2017-18 Page 2 of 7
should be enclosed. Cost of Documents can also be transferred to NTPL account through e- payment (NEFT /RTGS ). In case of e-payment, the UTR No/Transaction details may be furnished in the tender document.the bank commission charges will be to the account of the bidder 16.The Bid shall be accompanied by Bid Guarantee /EMD for Rs.3,53,000/-in the form of bank guarantee (as per the format given in AnnexureA) valid for 120 days from the scheduled date of opening of the Bid (Part-I) or Demand Draft of equivalent amount drawn in favour of NLC Tamilnadu Power Limited payable at par at TUTICORIN without any exception or through e- payment [NEFT/RTGS]. In case of e-payment, the UTR No/Transaction details may be furnished in the tender document.the bank commission charges will be to the account of the bidder 17. The tender documents downloaded from the web site without Demand Draft/Banker s cheque for Rs. 5,000/- will be summarily rejected. Bank Account Details for e-payment: 1. Party Name: NLC Tamilnadu Power Limited 2. Bank A/C Number: 31037748056 3. Type of Account : Current Account 4. Name of the work: Outsourcing of Hospital Services (i.e Paramedical and Allied Services) Name of Bank : State Bank of India 5. Name of the Branch : SPIC NAGAR, TUTICORIN 6. IFSC Code (NEFT/RTGS) :SBIN 0003143 18. Firms registered with NSIC/Covered under MSMED Act, 2006/MSME, are exempt from furnishing the EMD, cost of tender documents, provided that such Micro and small scale units are registered under single point registration scheme of the NSIC/Covered under MSMED Act,2006/MSME and the same is valid on the scheduled date of tender opening, and the product range mentioned in the certificate is same or similar to the tender requirement. The NSIC/MSME certificate copies duly attested by a Notary Public or Gazette Officers or Practicing Chartered Accountant with Seal & date, shall only be accepted. 19. NTPL reserves the right to increase or decrease any of the quantities mentioned in the schedule of work. 20. NTPL reserves the right to accept or reject any part or whole of the bids without assigning any reason. 21. In case the Bidder happens to be the Sole Proprietor, a self-declaration to this effect shall be enclosed (Declaration 1 of Tender document). 22. The sealed covers should be addressed to The Chief Executive Officer, NLC Tamilnadu Power Limited, Harbour Estate, Tuticorin.628 004 23. Quotations are to be valid for 90days from the date of opening. 24. The bidders shall declare the name of the employee(s) of NTPL and the relationship with the bidder as per the format enclosed along with the tender (Declaration 2 of Tender document). 25. Offer should be submitted in Two cover system, which should contain the details as follows: 1) Cover-I: Cost of Tender Document/Notary attested NSIC/MSME certificate, EMD/Bid Guarantee/Notary attested NSIC/MSME certificate Letter of Undertaking in the enclosed format with check list. NTPL/T No:1055/2017-18 Page 3 of 7
2) Cover-II: Price schedule All Documentary evidences for Pre Qualification Requirements (PQR) as per NIT. Tender Documents duly filled and signed in all the pages. Signed Integrity Pact 26. Letter of Undertaking: The bidders should submit an undertaking in Cover-I as per the format enclosed. Offer received without the Undertaking will be rejected. Tender Opening & Evaluvation 27. On the scheduled date and time of tender opening, the cover-i will be opened first. The bidders, who satisfy the payment of tender document cost, EMD/Bid Guarantee conditions and have submitted undertaking for confirming all tender conditions, will alone be considered as Responsive bidders and covers-ii of the responsive bidders will be opened on the same day. Other bidders who do not satisfy the payment of tender document cost, EMD/Bid Guarantee and undertaking conditions will be treated as non responsive bids and will not be considered for further evaluation. 28. The prices of responsive bidders will be analyzed and comparative price statement will be prepared. The bidders will be ranked as R1, R2, R3..., starting from the lowest offered price and increasing in the ascending order. 29. The Reverse Auction will be conducted among the shortlisted bidders with a start price and decremented value arrived based on the R1 site cost. 30. At the end of Reverse Auction, the price ranking status of bidders will be ranked as RL1, RL2, RL3, starting from the lowest offered price in the reverse auction and increasing in the ascending order. The Reverse Auction will not take place if the bid resulted in single Tender. 31. After completing the reverse auction, the lowest offered bid will be evaluated for PQR & Techno-commercial conformance/authenticity shall be scrutinized. 32. If RL1 bid conforms to all the information/details/ declarations/ BG confirmation from Bank and end user confirmation as called for in the tender and there is no mismatch affecting the eligibility status of the bidder, then the RL1 bidder will be declared as L1 bidder. 33. If the RL1 bidder fails to qualify on QR / Techno-commercial conditions, the next Lowest bidder(s), in the ascending order of the offered price will be evaluated on PQR and Technocommercial conditions and order will be decided on the qualified bidder at his offered rate after reverse Auction. This process will be repeated till the works is either awarded or all the eligible bidders are exhausted. 34. In case, if any of the information / details /declaration furnished by the RL1 bidder is not found to be in order with the tender conditions, the bid shall be rejected and action as mentioned below will be taken on the bidder. In case, the RL1 bidder fails to submit requisite documents as per NIT or if any of the information / declaration furnished by RL1 bidder is found to be wrong by Tender Committee during evaluation of documents submitted by the bidder, which changes the eligibility status of the bidder (for the first time), consider as defaulted, then his bid shall be rejected and EMD or Rs 1 Lakh, whichever is lower of RL1 bidder will be forfeited. NTPL/T No:1055/2017-18 Page 4 of 7
For tenders where EMD is not applicable, the default bidder will be asked to remit Rs 1 lakh. If the bidder fails to remit the amount, they will be either debarred or banned for a specific period as deemed fit. If any of the bidder defaulted in two tenders, floated by the same Tender Inviting Authority, CEO/NTPL within a span of one year (to be counted with respect to date of publication of NIT), his bid shall be rejected and the EMD of RL-1 bidder will be forfeited. 35. REVERSE AUCTION 1. RULES OF REVERSE BIDDING/AUCTION: From the ranking, the Highest Quoted Bidder (H1) will be eliminated, subject to ensuring minimum three (3) bidders participation in the reverse auction i.e H1 will be eliminated if 4 or more bidders participated. In case, participation is less than or equal to Three (3), all the bidders will be qualified for the reverse auction. All the short listed bidders for Reverse Auction shall be intimated about their eligibility for participation in Reverse Auction. In case more than one bidder turn out to be H1 bidder (due to same quoted value),all H1 bidders will be eliminated subject to ensuring 3 (three) bidders participation. Due to such H1 bidder s elimination, the available eligible bidders reduced to lesser than three, all will be included without elimination. 2. Schedule for Reverse Bidding: After confirming EMD/Bid Guarantee and undertaking of assurance is in order, date and time of start of Reverse Auction shall be intimated to all the bidders. Scheduled duration of Reverse Auction shall be normally one hour. 3. Auction extension time : If a valid bid is placed within Five (5) minutes of End Time of the Reverse auction(ra), then RA duration shall get automatically extended for another Five (5) minutes from the existing end time. It may be noted that the auto extension will take place only if a valid bid comes in those last Five (5) minutes. If a bid does not get accepted as the lowest bid, the auto-extension will not take place even if that bid might have come in the last Five (5) minutes. The above process will continue till no bid is received in last Five (5) minutes which shall mark the completion of Reverse Auction. However, bidders are advised not to wait till the last moment to enter their bid to avoid complications related to internet connectivity, their network problems, system crash down, power failure etc. 4. Bid price: The Bidder has to quote single % of the estimate value or single total Price as called for in the tender schedule. 5. Post Reverse Bidding Procedure: After reverse auction, bidders would be ranked in ascending order as. RL-1, RL-2, R L-3, RL-4 and so on with RL-1 being the lowest. After reverse auction, If item wise rate and taxes & duties are called in the tender then the bidder has to submit the price break up for all components of their quoted price including Taxes & Duties such that the summation of quoted price and Taxes & Duties shall be equal to the lowest quoted Bid Price during reverse auction. Also, the bidder has to furnish the price break-up in multicurrency as per the ratio quoted in the original price bid. 6. PROCEDURE OF REVERSE AUCTIONING: All bidders are to submit their Price Bid including Price Schedule along with submission of Techno-Commercial bid as per the format mentioned in Price Schedule. NTPL/T No:1055/2017-18 Page 5 of 7
A. Price-total value quoting method i. The Opening Price i.e. Start Price for RA (Reverse Auction) shall be Rs. 25,000/- lower than the lowest quoted bid. ii. RL1 Bid is the last offered rate i.e. Further no bidders responds within the time limit. iv. After completion of the online Reverse Auction, the Closing Price (CP) shall be available for further processing. 7. Transaction fee: Please note that vendors will have the access to reverse auction only after receipt of Transaction fee by MSTC Limited. The amount of transaction fee is Rs.15,000/- plus Service Tax. The Bank details for paying Transaction fee by RTGS/NEFT to MSTC is detailed below: BANK: INDUS IND BANK ADDRESS:NO. 3; VILLAGE ROAD, NUNGAMBAKKAM, CHENNAI 34 PH. NO.: 98842-10599 & 99413-19969 IFSC CODE: INDB0000007 ACCOUNT NAME: MSTC LIMITED ACCOUNT NUMBER: 200000598217 After making the transaction fee payment the transaction details(utr NO, Remitted Bank, Amount, Date) along with Auction No. and Vendor Name have to be intimated through email to MSTC(below mentioned contact person s email) for verification and subsequent action. Shri N Shanmugam, Manager 9176397264 <mailto:nshamugam@mstcindia.co.in> nshamugam@mstcindia.co.in Shri S K Rajendran, Asst Manager 8884600700 <mailto:skrajendran@mstcindia.co.in> skrajendran@mstcindia.co.in Shri A Rajamanickam, Regl. Mgr. 9884114557 <mailto:arajamanickam@mstcindia.co.in> 8. NOTE:The bidders should submit the transaction fee well in advance before the last date of submission of reverse auction. 9. Bidders may please note that the transaction fee should be deposited by debiting the account of the bidder only; transaction fee deposited from or by debiting any other party s account will not be accepted. Transaction fee is non-refundable. Cash payments will not be accepted. 10. Bidding in Reverse auction: In all cases, bidder should use their own ID and Password along with Digital Signature at the time of submission of their bid. 11. During the entire e-reverse auction process, the bidders will remain completely anonymous to one another and also to everybody else. 12. The e-auction floor shall remain open from the pre-announced date & time and for as much duration as mentioned above. 13. All electronic bids submitted during the e-reverse auction process shall be legally binding on the bidder. Any bid will be considered as the valid bid offered by that bidder and acceptance of the same by the Buyer will form a binding contract between Buyer and the Bidder for execution of supply. 14. It is mandatory that all the bids are submitted with digital signature certificate otherwise the same will not be accepted by the system. 15. NTPL/MSTC reserves the right to cancel or reject or accept or withdraw or extend the tender in full or part as the case may be without assigning any reason thereof. NTPL/T No:1055/2017-18 Page 6 of 7
16. No deviation of the terms and conditions of the tender document is acceptable. Submission of bid in the e-reverse auction by any bidder also confirms his acceptance of terms & conditions for the tender. 17. The e-reverse auction process shall remain open for bid submission for a pre-declared period and shall be subject to auto extension of bid closing time by 5 minutes from the last bid time if any bid is received in the last 5 minutes. 18. The prevailing / current lowest bid will be displayed on the bidding screen during the course of e-reverse auction and all subsequent bids shall have to be quoted lower than the prevailing / current lowest bid. 19. The server time shall be treated as final and binding. Bids recorded in the server before the bid closing time will only be treated as valid bid. Bidders are, therefore, advised to submit their bids well before the closing time of e-reverse auction. If any bid reaches the server after the bid closing time as per server time, the same will not be recorded and no complaint in this regard shall be entertained. 20. Bidders are advised to exercise caution in quoting their bids in e-reverse auction to avoid any mistake. Bids once submitted can t be recalled. 21. Any order resulting from this bidding process shall be governed by the terms and conditions mentioned in the NIT. No deviation to the technical and commercial terms & conditions are allowed. NTPL/MSTC reserves the right to cancel this bidding process (e reverse auction) or extend the due date of receipt of bid(s) without assigning any reason thereof. 22. It may be noted by the bidders that MSTC Limited is only a service provider for conducting the online bidding process against this tender and shall not be a party to any contract between NTPL and the successful bidder(s) subsequent to the bidding process. Deputy General Manager/Contracts & Purchase TO As per List Copy to notice boards of TTPS,TPT,PWD, TWAD, HWP,Railway,Zirconiumcomplex,SPIC,TAC and Sterlite It is requested to give wide publicity at your end. All Notice Boards/NTPL DCMO/NTPL CFO/NTPL DGM/HOHR/NTPL NTPL/T No:1055/2017-18 Page 7 of 7