Emergency Preparedness and Protection of Field Equipment DPLE 280 September 7, 2016
RLI Design Professionals is a Registered Provider with The American Institute of Architects Continuing Education Systems. Credit earned on completion of this program will be reported to CES Records for AIA members. Certificates of Completion for non-aia members are available on request. This program is registered with the AIA/CES for continuing professional education. As such, it does not include content that may be deemed or construed to be an approval or endorsement by the AIA of any material of construction or any method or manner of handling, using, distributing, or dealing in any material or product. Questions related to specific materials, methods, and services will be addressed at the conclusion of this presentation.
Copyright Materials This presentation is protected by US and International Copyright laws. Reproduction, distribution, display and use of the presentation without written permission of the speakers is prohibited. RLI Design Professionals
Course Description Wherever you work, you re exposed to situations that may require an emergency response. You might encounter natural disasters like windstorms, floods, earthquakes and winter storms, or man-made disasters like fires, chemical spills, or terrorism. Do you know your risks and do you have a plan to protect your business, your employees, and the public when disaster strikes?
Learning Objectives Participants will: Learn how to implement a process to protect employees and the public in emergency situations Gain a better understanding of the duty to protect the public s health, safety, and welfare Examine the critical features of disaster recovery plans and how they work to protect business operations, employees, and citizens Recognize the risk posed to business property and field equipment
Exposure Natural Disasters Earthquakes Floods Hurricanes Severe Storms Tornadoes Wildfires Man-Made Disasters Fires Terrorism Workplace Violence
Response Priorities Protect Employees Property Operations
What is Disaster Preparedness? Has complied with preventive measures; Is in a state of readiness to contain the effects of a forecasted disastrous event to minimize loss of life, injury, and damage to property; Can provide rescue, relief, rehabilitation, and other services in the aftermath of the disaster; and Has the capability and resources to continue to sustain its essential functions without being overwhelmed by demand
Credit: NOAA Hurricane Forecast
2016 Disasters by Peril DISASTER NUMBER Wildfires 24 Severe Storms and Flooding 7 Severe Storms, Tornadoes, Straight-line Winds, & Flooding 6 Severe Winter Storm and Snowstorm 4 Severe Winter Storm and Flooding 2 All Other 11
2016 Disasters by State
Shocking Statistics 43% Have a plan Never reopen 25-40% $3,000 Income lost each day Average flood claim $89,000
National Flood Insurance Program NON-RESIDENTIAL: Preferred Risk Policy (ZONES B, C, X) **Flood Insurance Program - Premium Rates
Emergency Planning Process Analyze Prepare Respond Recover Restore
Assess Your Risk Identify Hazards Review Maps Of Your Area Use Assessment Tools Learn about FEMA s Mitigation Activities https://www.fema.gov/determine-your-risk
Analyze Hazard Types Damage Types Shutdown Impacts Cost & Lost Revenue Estimates Available Resources Recovery & Alternative Survival
Prepare Establish an Emergency Response Plan Document Contingencies and Checklists Create a Phone Tree Establish a Meeting Location Train your Staff Conduct Drills Maintain Proper Response Equipment
Respond Evacuate all Employees and Visitors Report Emergencies Contact Appropriate Regulatory Agencies Notify Appropriate Internal Personnel
Recover and Restore Salvage Property Employ Business Continuity Plan Data Back-Up
Protection of Real Property Building protection and life safety systems Preventative, mitigating actions and handy emergency supplies Insurance coverages
Emergency Evacuation Do you need an emergency action plan? OSHA >10 employees NFPA In a high-rise building Drills - > 500 people in building or >100 people above or below the street level. High-rise - Require 2 exits 500-999: 3 exits >1,000 : 4 exits
Tenant Obligations Plan Communicate Practice
And what if you re asked to perform services after an emergency?
Good Samaritan Laws
Insurance Protections RLI Insurance Coverage Employee renders services that he/she is legally qualified to perform on behalf of employer, regardless of fee collection Moonlighting/Volunteer Policy Prohibit or require management approval
Contracts What is the scope of your services? Can you get an adequate fee in consideration of the risk? Do you have a Limitation of Liability or Indemnification provision and Ownership Rights?
Protection of Field Equipment You re not going to believe what just happened Damaged by a bicyclist $45,000 loss
Protection of Field Equipment Florida Theft Data: Year 2014 $986,729 2013 $124,821 2012 $75,000 2011 $178,620 2010 $370,172 2009 $584,888 2008 $565,012 Est. Value of Losses (FL only) *National Equipment Register (NER) and National Insurance Crime Bureau (NICB) 2014 Equipment Theft Report.
Loss Control Techniques Tips for Equipment in Vehicles Lock equipment in vehicles in truck bed boxes or under covers Install wire screens in vans between passenger and cargo areas Add heavy-duty locks to rear and side doors Use safety rings or holes in cases to fasten equipment down Tips for On-Site Equipment Secure with chains or cables Add fencing and No Trespassing signs Consider surveillance cameras or watchmen Maintain accurate and thorough equipment schedules Permanently label owned equipment with company information
Loss Control Techniques Advanced Tips Install GPS tracking devices Add Personal Identification Numbers (PINs) or passwords for activation Purchase equipment with separate control units Create radio or cell phone links between robotic field equipment and control unit Request authorization to set up operational work areas for a receiver Use the National Equipment Register or manufacturer s registration and database systems
National Preparedness Month August 28 September 3: Kickoff to National Preparedness Month September 4-10: Multigenerational Preparedness September 11-17: Community Service September 18-24: Individual Preparedness September 25-30: Lead up to National PrepareAthon Day (the 30 th ) www.ready.gov
Resources Disaster Recovery Plans www.ready.gov/make-a-plan www.fema.gov/recovery-resources www.fema.gov/small-businesses https://www.sba.gov/managing-business/runningbusiness/emergencypreparedness/disaster-planning. Emergency Evacuation Plans https://www.osha.gov/sltc/etools/evacuation/ www.cdc.gov/niosh/docs/2004-101/emrgact/emrgact.doc https://www.fema.gov/media-library-data/1388775706419- f977cdebbefcd545dfc7808c3e9385fc/business_emergencyresponseplans_10pg_2 014.pdf
This concludes The American Institute of Architects Continuing Education Systems Program Alayne McDonald, Professional Development Coordinator Alayne.McDonald@rlicorp.com Abbey Brown, Client Solutions Manager Abbey.Brown@rlicorp.com